City Council - workshop

Okay, it's 5.30 p.m., and I'm going to start our work session. It is July 14th, by the way. All right, I am going to call on Adam Garvin, our city manager, to present.

Thank you, Mayor. Tonight we have Erica and Jim from OPSIS. and Paul from Pence construction here tonight to go over some new renderings from the feedback you guys provided at our last city council work session, providing we can get to a conceptual alignment on a conceptual design tonight. Ken Ballard will then work on an operations plan and present that to us at the seven 28 council meeting. So with that, I'll turn it over to Erica and Jim and kick off what we came up with.

Great, thanks so much, Adam. Thanks so much for having us back again. We're excited to be here. Ken Ballard was not able to join tonight. So we do have a little bit of input from him that we'll be sharing with you. So we just wanted to start by sort of level setting with where we were last time and what we heard from you and things that we were considering over the last couple of weeks. In the natatorium, we've been looking at a 10 lane stretch pool, increasing some deck space for storage and teams, looking at the three to five warm up lanes for the competition pool and increasing the spectator seating from the 400 we had been showing to 500. Looking for that visual connection between the competition and rec pools as well as adding some space on the deck around the rec pool for parents And the vendor space or is that the east east side he said, okay, right?

So it's right as people are walking in and it's good exposure from the road and as people approach, right?

Okay. No, that sounds great.

I And the plan there, Dan, is for it to be a flexible event space. So it'll have 50 amp electrical hookups. So you're not listening to the generators on the food trucks all the time. The plan wasn't to put in grease trap separators and those maintenance headaches for staff to manage. And so food trucks would pull up, serve, plug into power. Other than that, they leave. And then you could use that for, you know, a... summer fun set up or something like that. So you have additional maybe concerts in the park or something like that there as well.

That'd be great. And then also did you include water in that area and propane?

No, the only utility amenity was power. Similar discussion about water and sanitary, just creating an ongoing maintenance concern.

I'm just considering that if you're going to set it up with power and also drainage, you might as well put everything else in there that they could use as well, make it easy.

To be clear, right now I don't think we're providing drainage. We're providing power and then assuming that the cart is self-contained. By the time we have sanitary sewer available, Yeah. Yeah. Other needs. There's a supportive these traps and other things to maintain once you do. Right. So that's where we're at today. But some of those decisions are probably de minimis compared to what we're talking about of the overall bond.

Okay.

I'm just thinking the easier you can make it for those folks, the better encourage them to be there. I do support the community center room as well. I did have a concern about the lack of seating because if we no longer have an armory or the community center, we have to have someplace to have community events that'll accommodate those. And you said that the price of the bleachers, retractable bleachers is included in option two.

The price of the movable bleachers is included in all of the options. So the sort of three tiered, you know, movable bleachers, the cost for the retractable, uh, is not included in any of them except in this sort of amalgamation at the end where we did.

That was the extra 200,000.

Oh, actually, no, I take that back. We did not include that in any of it. So all of these would be an additional $200,000.

with that scale of retractable. But the movable has been included? Yes.

May I ask Councillor Tucholsky a clarifying question? Yes, you may. Councillor Tucholsky, you said you preferred option two. If you look at the beginning of the presentation, option two does not include the community room. You look at the end of the presentation, option two does include the community room. So which option two are you referring to?

Option two with the community room.

Okay, thank you.

I think the community room is a requirement. If we're liquidating other assets around the city, we need to have space, and if we don't build it, we won't have it. What else do we have? I did the math on the 3,600 square feet council president, and meeting fire code requirements, you've got 240 occupants. If it's with tables and chairs... And open event room with just a row of chairs accommodates 514 people. So if that's helpful, yeah. If it's standing room only, that's 720 people. But I could see it being used more as chairs. So 514. The other reason I liked option number two is the lowest price per square foot. I'm all doing the math. And then... The May 2.4% increase, if we wait until May, how is that 2.4% calculated? Because it's coming out to about 1.5 million, 1.53 million on up.

It should be on the total. Did you put it on the construction cost only or is it on the soft cost as well?

I put it on the construction cost only.

That's maybe the difference you're seeing. So we're assuming that... Everything would bid to the market six months later. Okay. An increase of 2.4% in construction costs.

Yes. Although you do then put the 32% soft cost on top of that. So in some ways you get a little bit of additional. Yeah. In the soft cost.

Okay. Then one final question, if I may, last time I had asked about the breakdown of the site work, there was nothing included in that. I haven't seen that tonight. We just have to press next.

Sorry. Somehow that is not showing up.

Hold please. Yes. No, we heard you and have that information as well. I figured you did. You've answered every other question. Thank you. I've been taking copious notes.

So again, we're at a level of detail where we're using other project costs to interpolate where we're at. Yeah, last time it was just a blanket 7.2 something. And here you go. So that we picked one of the options, I think we had estimated six or seven at this point. And that is, you're seeing everything from surveying to earthwork, to utilities, to paving. That's the level of detail we're generally at right now. Those are the kinds of things we can measure. I can't tell you how many lineal feet of 12 inch ductile iron sewer piping there is, but I can estimate based on other projects, what we might expect.

And just as a understanding, this was based on the smallest building footprint, which then has the greatest.

Most site.

Most site. So if you do one of the bigger buildings, this number will actually come down just a touch.

Right.

What does the 31.00 earthwork, what do those numbers mean?

So in our crazy contract world, we put division numbers to certain cost categories. That's division 3100, 31,000 at CSI.

All right, and just for clarity, the future sports activity and the event overflow parking, that would just be creating greens?

Yeah, no work at all there. The end of the contractor's work will end at the edge of the improved building, essentially. That's just a placeholder for something in the future. It's unapproved.

Also, thank you for the detail and also bringing all of the questions back with answers and the great presentation. Thank you. Thanks for the feedback.

Thank you.

Councilor Geary, you had something?

We had initial conversations around potentially cleaving the property in two to reduce the required site work. Is that what this assumption is made on?

Actually, I think that conversation was the improvement of Riverside Drive.

Yeah.

And I think right now in the budget, we have the entire length of the parcel. There is a potential that if that parcel is cut in half, that it may not require improvement down the whole length. But you're on the safe side right now. Okay.

Very good.

Councillor Cunningham or Benner, do you have, Councillor Cunningham?

Yeah, sure. One, I greatly appreciate that we were able to move the viewing area for the staff to be able to cover both pools. And I'm also wondering kind of off of the mayor's comments and that, i've been in our pool area a handful of times so i don't know the layout maybe one of my other counselors can help me i'm wondering if some of that feeling of deck space is that there's no definitive wall between the warm-up area and the current one whereas this one the wall really does kind of create a tighter deck space feeling um and i can appreciate that when we go to a district meet we're taking over everything anyway so there's gonna be no place for anybody anyways um uh with that being said um i i think all of our questions have been answered fairly well counselor better

have something that you'd like to share just feedback option two it seems great i feel like it would be really easy to get into the arms race on pool size um and if we stay focused on sort of the routine uses as opposed to the one-ups um and i like the idea of more community space um and bleachers in the I think we all have fond memories of our children pretending to be in Christmas plays. Not sure if it was torture or pleasure, but fond memories. And so having a place where, should the armory not be available, we can still have those community activities.

Councilor Cunningham?

Um, I think early on you said that we, in the gymnasium where we're talking about some of the seating that you did add the kind of the, the, the area in which it would exist. And so kind of to the point of, of us talking about, could we add on the community room? This area is going to And so those bleachers, if we deem like we really do miss having 400 people in here could be built in and it wouldn't be nearly as big of an issue. Yeah.

Thank you. I think that's a different way of asking him something. I was going to also ask, but the addition of the, the, bleachers risers however, we get there Doesn't come you've added space so that it does not come at the detriment of the program when we had wanted correct So it can still be a fully functional You know basketball court basketball court pickleball all that but the same if those are added and you've got space for those I

And the 400 seating on the bleachers is the same, whether it's the modular or the pullout, it's going to be less of the modular that you've included.

So the plan in the middle that has the red bar, that is the pullout bleachers, uh, 14 rows of, of feature seating that would give you the 400 seating capacity. And then you could expand on that if, If you want to have just chairs on the floor too. The option where on the right is where we have the movable. They're really, you know, recreation seating, your bags there. They're only, you know, one or two rows could be up to three. They collapse and might be stored in the storage room or just off or perhaps even in, in that alcove area if you don't take it all up with the retractable seating. You might be able to have it serve both functions too, but depending on how many of the bleacher seats you want.

But to be abundantly clear, I don't believe we have 400 seats in option B. That's correct.

Thank you. Yeah, so option B are similar to those seats you see at Patton or Dunaway or like the Beaverton hoop.

Right. I just wanted to make sure everybody knew that.

You know, there's not the other element that there's not in this design is a stage like there is in the community center. And so having that elevated seating from the retractable is going to give you a better vantage point if you were wanting to host a school play or something of that nature.

Okay, any other comments? Councilor Todolsky.

Could you go back to the number that is like the, I don't remember what it's called, the contingency number. It's like, we haven't talked about that at all.

You want to see this where it's the total breakdown or just the two?

No, it's more of basically the... I forget what it's called. The 32% soft cost. Oh, the soft cost. Yeah.

You want to see the breakdown of it?

Well, it's just a really large number. It's very, it's concerning. You're talking like 20, what, 20 million or so?

Yes. Do you have that? I do actually have that. I'm going to stop sharing again and come back at the end of the interview.

There is owner's contingency in that number, but it's not the totality of it. Yeah, there's a 10% owner contingency. And furniture, fixtures, and equipment.

We'll show you a breakdown here in a second. The contingency you're thinking of, Chris, is that 10% of that. So you can see up there on that breakdown, but owner contingency is 10% of that, 32%.

10% would be a third of the 32, essentially. Yeah. Yeah. So if you took the current bond number and multiplied it by that 10%, you'd see about what contingency you have as a jurisdiction.

Is that the total contingency built into this project?

There is a contractor's contingency as well that is smaller than that. Between those two, you might have 15% or something like that. But again, we're making cost decisions that are conservative in some ways and not in others. I mean, there's lots of trade offs. You'll have lots of options as you go forward. There should be a budget you should be able to meet.

Councillor Peralta.

So listening to the board, it sounds like most of the councillors that I've heard prefer the eight lane, the movable bulkhead with the fixed retractable. seating for the gymnasium, and then there's some discussion, but it seemed like mostly support for the community room. Did that line up with everybody's?

Yeah, I agree. I'm not so passionate about the seating in the gym, but I defer to the majority.

Yeah, I'm just a little concerned about the price point, but...

It can be swayed. And remind me again, the last bond we did was 100 million.

It was 98.

98 and a half. 0.5, yeah. Thank you. And none of these numbers you saw tonight include any acquisition costs of the property. This is just the facility.

Yes, Councillor Benner.

Do we know what that cost is? 3.8.

Okay, thank you. More importantly, do we have another way to fund that? There's other avenues, but that's a policy decision for you all.

And we're not going to talk about 10%.

It could be parks STCs. If we have been the pros plan to include that site, it could be a loan through Mack water and light providing the commission is amicable to that. I've had those conversations with the general manager and there is appetite for that, but it still needs to be presented to the commission and agree on terms. Um, and then you'd have an ongoing cost until that's paid off.

And how much do we have in the park STCs right now? Over 3 million, don't we?

A little over four, a little over four, I believe. Opposing of the budget. Next budget.

Okay.

I had a question.

Counselor Tukolsky.

Uh, city manager Garvin, the, uh, what'd you say? The price was 3.4 ish. 3.8. Was that included in the last bond?

Uh, it was okay. It was included as well as about, I want to say, close to $9 million for park development, redoing Upper City Park, included $1 million for the existing pool facility. That was unidentified what that $1 million would go towards, but... There's a number of other things in that 98.5 million, but when you put on 18 months of construction cost escalation to do that same 98.5 million in May of 27, you would be well over 100 million.

Okay. With that information, let's talk this through. Are we at two or do somebody want to, I know two seems to be the most common option, but with the add ons discussion over here, I said, we've kind of talked about option two. but we really need to confirm if we are on board with add-ons looking at the amount of money this is going to come to in May.

So my comment to that would be a $220,000 purchase in the middle of a bond is not much. A $220,000 purchase out of our general fund later probably won't happen. So just to consider that on the seating, a $1.6 million per build for a community room in a bond, I see that as being possible. A $1.6 million, 1.7, well, it'll be much more than that later, probably closer to two or 2.5 naming rights regardless happening with our budget. later is not going to happen. So if we want it, it needs to be part of the bond. If we don't want it, just accept that's what's going to end up happening if it's not part of the bond.

I'd also add that there's a hidden cost of basically staff time and labor when you're moving things around all the time and reorganizing and moving the, just moving these things all over the place. It's not going to be easy and it's going to be time consuming and having these things, the ease of use and the system itself will probably pay for itself rather quickly. and yeah overall though i mean i i'm sitting here with excel and we have um including the cost of the land we've reduced this from uh basically 98 and a half to to 90.18 which i mean we've saved 8.32 million from the previous bond if we go in november if we go in november I think that's great, and I think option two with the bulkhead and the A-lands is a great option with the community room, and it seems like a win.

Okay, so Councilor Tucholsky is basically putting it out there for option two with the which includes the community room. So if I'm looking at the last option to, um, including the bleachers, that's kind of him.

Yeah. I just have a question. Obviously what we're deciding on here is, is the building itself, not the totality of the bond, correct? Because I mean, obviously it affects the totality of the bond, but there, unless we're completely getting rid of the senior center library, and other parks upgrades, then it gets closer to that. But we also, and I think in the original bond, had $5 million to deal with the pool, the existing pool. One million? Million and a half. Million and a half. Sorry for my misspeaking there. So a million and a half, and so that's also not included in this price. So are we just discussing... this specific building and these specific options, or are we actually discussing like the bond because we're talking about November and May as well.

Our January work session, the direction I got from this body was to bring back a package that was just as facility. If there's a change in direction on that, you guys want to add things back in, we can discuss those, but I would have been under the pretense that you guys wanted to just go for a building and potentially the land acquisition costs included.

That is what we said. So where are you? Are you good with two? Chris? Councillor Chenoweth, question?

Um, so legally speaking, um, if, if we go through this process and we build this and I don't know who I'm asking this to, so I'm going to look around, whoever takes this can take it. Um, if we go through this process and we get to the end and we have say 1.5 million left in contingency, just picking a number off the top of my head. can we utilize those funds to redevelop the old pool site so we're not leaving a disaster there as part of this?

I'm going to look to Jeff or Katie on that one. Sorry to put you on the spot.

My understanding is it depends on how we phrase the wording within the bond itself. So if we were to include... other costs such as the disposal of a cleanup of the old site, then we would be okay to use it for that.

Chris and the school board parlay when we went to bond we got a really good rate and a huge windfall and we were able to spend that money on the items that were not listed out so I know we can do it I think doing the paperwork ahead of time yeah I'm just laying the foundation to make sure that's done

Yeah, because as we know, Redmond ended up with more money with their bond and was able to put in fields. So, Councillor Geary.

Yeah, I think part of it is the timing question I had for the group. potentially gets that, you know, the current costs we're looking at over the 80. I think the 80 was a good basic package that we had put together for a good facility. Now we're talking about what of value do we want to increase to? Do we want to add the community room? Do we feel strongly about that? Here's the cost to do that. Do we want to get to this eight, lane adjustable bulkhead, a good investment. Is that over what we think the base 80 million cost and is it worth it? So I guess the question, you know, I'm in support of that option B lane, 25 yard community room. Sure, I like that. so that gets it if we're going to wait until November, it's the paperwork is due from this council at our, you know, an August work session base or August meeting basically. And I don't think that's enough time to get a preponderance of this group on board actively. So I'm assuming may be curious what, engagement you would like to do with the community and polling, because could we pull against some of those key elements that we've been talking about? And if it isn't something that the community is responding to, we have sort of a fallback built in at an $80 million path. paved the way for a couple of iterations. We could poll against those or fall back to those if we aren't getting responses we like on that. So curious what that roadmap would be from this group on what they want to see for a May vote and how we want to interact with the community heading up to that.

I don't know that I accept the supposition that November is not doable, number one. Number two, I think the increase in costs, you start diminishing returns on polling when the increase in cost is not substantial. And it is, I mean, 6 million is substantial, I guess, but I just think we're getting close to that where it's not that big of a difference to justify the polling for it. I know the reason I'm pushing hard for the community room is from the very first day I was elected to the seat, I was getting pushed from the community that I can't believe we're dropping amenities such as rental rooms. Um, and so, and particularly the one that was the biggest one was the, what Jim's been able to be used for in the past. Um, which is why I brought the bleachers in. I heard that almost day one. So, um, I, I, I'm confident that where I'm coming from is from a perspective that I think the, this large portion of our community wants. Um, so I don't know that polling is necessary unless you're wanting to do, and I don't, I know this is a pejorative and I don't mean it this way, but unless you're trying to do a push poll to help encourage the numbers, um, that may be worthwhile. Um, but, um, to, to the outcome that's wanted, um, That being said, I don't know that I accept the underlying premise that November doesn't work.

Councillor Tchaikovsky.

Yeah, thank you, Mayor. With respect to the polling that you've asked about, I guess I'll go back, the MACPAC did a lot of work over many years to come up with a lot of community input to create what they had proposed. Obviously this is not the same, but it's obviously a derivative of that. The people have already told us what they want. The votes was very close last time. Everybody knows that. And so at this time, I wouldn't support asking for more opinions because we've had years of opinions. And waiting until May costs another 1.5%. If I have 3 million and just construction increases and that can get burned very quickly on opinions which don't add value because we've already had their opinions for a long time. Yeah, I'm not interested in pulling.

A little concerned about going to November though for, can you tell us about how that would affect our staff?

Going to November, it would basically be, if you guys gave that direction tonight, it would be an all-out sprint to make that happen. We'd have to get bond counsel in here potentially for your work session next week or the 28th meeting. You'd have to draft ballot language, and then that would have to be submitted the first part of August. You're putting that burden on... Claudia, who's also running the city council races. So it would, it's not impossible. I'm not saying that it is, but it would be a very, very heavy lift. And I don't even know if bond council is available for one of those two meetings we have. So it might be a special meeting to fit their calendar.

So I appreciate all those words. And I certainly, one of my things from beginning of being on council is being cognizant of the amount of workload, particularly we were putting on the planning department or the community development department. So I get that. If we're putting too much, just say no. That's just my perspective. He said no. Was that saying no?

Yeah.

Okay. It's too much. Then I'm done.

I have a question for the counselor. Chris, you had talked about your, you've since day one, you're bringing things into your support for option two. I'm curious if we're as a group kind of moving forward with option two, and it's got things in there that are sort of wins for you and your constituents, not you, your constituents. What does your support for this project moving forward look like?

Way to ask a loaded question. Um, I, I, you know, you didn't get any negativity from me the last time around. Um, and publicly at all, I mean like zero, um, and, and the very least you're going to have that from me. Um, whether you're going to get full throated support or not. I mean, I'm still cognizant of the fact that at the end of the day, I've got 26% of my residents that are currently rent burdened. Um, and a lot of them live in my ward. And so at the end of the day, it's hard for me to be enthusiastic about an increase to what I know is going to eventually be an increase on their bill. Um, So whether you'll get a full throat support from me, I can't, I can't give you that counselor. Um, at this point, I'm not saying it's not going to happen, but I just can't say that I'm going to do that. I'd have to really think hard about that, but you're not going to get pessimism from me.

To the man that added $2 million to the, to it. Now it doesn't want to give support.

I'm trying to help the end. I mean, one of the concerns I have, if we want to be completely fair, uh, one of the concerns I really have, um, and it was brought up to my right is that my memory of the polling data was that it was really clear if the senior Senator senior center was not on that ballot, it makes it very hard to pass.

One thing, though, to state about this is you have the community room and you do have the gym and the bleachers, so some of the seniors can use this space.

There will need to be really good messaging on that point. And so part of what I'm doing in these conversations is trying to help get the package to where it needs to be that you have a better chance to get this thing over. So I'm doing my part here, if I can put it that way.

And so lessons learned from the campaign trail, we... We need all of the policymakers on this group to be active supporters or a preponderance of this group to be active supporters. If we're gonna put it out to the vote and sort of passively watch what happens, I think we're wasting our time and effort and resources in doing that and a hope. It needs to be more than a hope that people support it. We need a package that we're all willing or most of us are willing to go out and fight for.

Councillor Peralta.

Well, I'm certainly willing to advocate for the eight-lane, 25-yard stretch with the bulkhead and the amenities that we've discussed. And the mayor and I talked about doing some joint appearance, maybe at the farmer's market and things just to promote it. Once we get to the point where we have an agreement on this body for what we're going forward with, I feel like we're really close to that right now. So I appreciate the work that everybody's on the body's done. I appreciate the consultant's work in terms of keeping these numbers, even though we're going to be two years out from the last one. And we've been able to keep the cost down relative to the, presumed increases. So I really appreciate the work that you've done. It looks like a beautiful facility. I think it's going to be great for the city forward to moving forward on this.

Okay. So consensus, I just want some head nods or some yeses or nos. We're talking at option two with community room that will hopefully meet some of those other needs and bleachers. Councilor Cunningham, what are you thinking?

I'll support that. I don't necessarily think we need the bleachers.

Okay. Councilor Chenoweth, give us your opinion real quick. Okay. Councilor Peralta, you're on board. You already said. Councilor Geary?

Yeah, same. And with the bleachers, and then just want to add, yeah, don't share as much passion for the bleachers. The two things also I'd like to tack on are... a bond package that doesn't include the cost of property acquisition. We'd like us to pursue property acquisition otherwise. And, uh, I can't remember the second, uh, Oh, um, a roadmap for us to engage the community going forward. Cause you know, my rough math is basically seven months from today is our deadline at council level for that next election. So it's, it's quick. Also.

Counselor Tukolsky, you talked about option two, you still on board there.

Yeah, and I'd also like to remind everybody that the water fitness has the morning movers and also rock and roll arthritis on Monday, Wednesday, Friday. So, I mean, this is a place where the seniors do use this area. So, and I do know that it's heavily overcrowded. So I think that would be nice to have increased space. Yes, I do support this and also with the community room and also with the bleachers that are fixed and extending.

Okay, Councilor Benner.

Yes.

Okay. I support it as well. A little concerned about the price tag, but I think because we're a meeting, some of those needs that the seniors need with the community room and the bleachers, I'm going to be on board. I do really want to make sure that we have enough deck space though, in that pool area so that we're not going backwards. Um, and anything else you want from us?

Just, I'm, I'm still, I'm sorry. Still learning the sign language. Um, but, um, Do we have a consensus that November is not doable?

I think we're kind of taking the direction from our staff that it would be a very hard thing to do.

Thank you. The last thing to clarify is you guys are all good with the 400 seats. Okay.

As long as we find other room.

Thank you.

answer to call. Yeah.

Just one more thing. I know just one more thing on the senior citizen thing. Uh, while, whilst visiting the senior center, a number of times, um, their yoga classes are at max and people show up frequently and they're turned away because they don't have space physically. And the space that they do have is inadequately ventilated and just, it's not a great space. So the community, the community room would be a great spot for that as well. Or just the gymnasium. Oh, I think that meets more senior needs than, I think this meets more senior needs than we are perceiving. Thank you, that's it.

Councillor, did you have a last statement?

Cannonball.

All right. I'll challenge you to that. Okay, so thank you very much for being here and listening to us ramble up here and ask all the questions and listening to us last time and bringing it back. So we do appreciate that. It is 6.54 and I'm going to close this meeting.

Thank you.

Recording stopped. We'll be back at 7.05.

Thank you.

Okay, it's 7.04 in progress. Thank you. It is 7.04 on July 14th, and we are going to call the meeting to order. Claudia?

Councillor Tucholsky?

Oh, yeah, I'm first.

Councillor Chenoweth?

Better you than me here.

Councillor Benner?

Here.

Councillor Geary?

Good evening.

Councillor Cunningham?

Wow, this is the latest I've ever been. Here.

Councillor President Peralta?

Here.

Mayor Morris here. If you're able to stand, please stand and join me in the pledge. Now it's time for a public comment. Any interested audience members are invited to provide comments and any comment provided that requires some type of follow-up will be assigned to a staff member. Anyone may speak on any topic other than a matter in litigation, a land use decision that is or will be in front of the city council or a matter scheduled for public hearing at some future date. Comments will be limited to four minutes per person for a total of 32 minutes. If you're on zoom and wish to speak, please use the raise your hand feature or chat feature and send a chat to the city recorder team. You will need to provide your contact information prior to being promoted to speak. Once your turn is up, we will announce your name and unmute your mic. Please announce your name and the city you live in. When you speak, Claudia, do we have anybody signed up? No one signed up. Okay. Is there anybody in the civic hall that's wanting to speak tonight?

Okay, then we will move on.

First thing we have is a public hearing to consider resolution number 2026-25, a resolution adopting a building fee schedule. Does any counselor need to declare a potential or actual conflict of interest or recuse themselves regarding this public hearing? Okay, now I'd like to call on Heather Richards, Community Development Director, to give a presentation on the topic. Hi Heather.

You have a guest. Yes. So evening mayor and counselors. This is my once a year opportunity to introduce dirt Ramsey and our building official to you and the public. Hey Stuart. Thanks for being here. Yeah. green light you there, Stuart. So I just just today two people have shared with me that they think Stuart is the best building official they've ever worked with. I've said that for years. And I've worked with several building officials and just feel really thankful that Stuart when I asked him to join us on a temporary contract for six months, eight years ago, is still with us. So we're very lucky to have him.

We're totally off script.

Yeah. Anyways, for your building fee schedule, this is our annual public hearing to look at the building fee schedule and updates to it. We use the same CPI index for this fee schedule as we do for planning and engineering. So we use the 2.9%. CPI index from January 25 to January 26. What's unique about this building fee schedule is it also has 50% reduction for qualifying affordable housing projects, but we cap that at $75,000. per calendar year. The building fund is intended to operate like an enterprise fund. So people pay fees to support providing the building program services. And we felt that that's where we felt the most comfortable in sort of offering that reduction. That's what we've been doing since 2017, I believe. Each year we adopt a new resolution for the fee schedule and that's included in each resolution and the previous resolutions are repealed. We have to notify the Oregon Building Codes Division, so the state agency, 45 days in advance of the public hearing so that they can post it on their website for the industry users, developers throughout the state. So we did do that. This fee schedule would become effective on August 1 and Stuart is here to answer any specific questions you may have about it. Okay.

Any counselors have any questions in regards to the schedule that was in the packet?

Can you explain how the, oh, sorry. Just launch right in. Mayor, I do have a question.

Yes, you may, go ahead.

The cap at 75,000, is that sort of chronological or do we ever reach that? And so if there's a big development that comes in, affordable housing, they could use it up and the next development rolls in

Yes, and that is exactly what does happen. So it's done on a calendar year. So it keeps track of that. If we do have a big project come in, it's first come first serve. It could max it out for the building permit fees. We still, for the planning and engineering fees, it's for all fees throughout the calendar year because that is general fund supported. But for the building program, since it's not general fund supported, we do have that cap.

And we've experienced a cap maxing out.

Yes, on several years, when we have large projects come in.

Thank you. Yeah, the Stratus project, which is complete, and the Valley Vista project, which is under construction now, both maximize that $75,000 cap.

I would say now that we have the construction excise tax program, there's an opportunity for the city to backfill that reduction. So let's say we have two large projects come in on the same year and we want to be able to offer that program to both projects, but the first one maxes it out. The city could use the construction excise tax funds to provide that reduction to the second project and pay the building program for it.

Okay. Any other questions? Thank you. Yep. Do we have anybody signed up to testify? Do we have any on zoom or phones? Uh, there's people on zoom, but no one has raised their hand. Okay. Is there anybody in the civic hall that wants to make a comment? Okay. Any last questions for counselor? Okay, so that concludes our public testimony for this evening. And staff, I'm sure you have nothing else to add, but it tells me to ask you. And I will close the public hearing, 7-10. And we're gonna go to our consent agenda. Does any counselor need to remove anything from the consent agenda? Okay, do I have a motion to accept the consent agenda?

So moved.

Second.

I have a motion from Councillor Cunningham and a second from Councillor Geary. Any additional discussion? Claudia? Councillor Tucholsky?

Aye.

Councillor Chenoweth?

Aye.

Councillor Benner?

Aye.

Councillor Geary?

Aye.

And Councillor President Peralta?

Yes.

What about me?

Oh my gosh, I missed you. Sorry, Councillor Cunningham.

Aye.

You are last tonight. The consent agenda has passed unanimously.

And Doug Kaiser, you were part of the consent agenda in Duffy's and it passed. So you're good. You're welcome. I saw you there. I want to make sure you knew. Thank you. Now we're going to go to consider resolution 2026-25, a resolution adopting a building fee schedule. Call on Heather Richards, Community Development Director. Nothing to add, Mayor. Okay. Any other questions? Do I have a motion to consider resolution number 2026-25, a resolution adopting a building fee schedule?

So moved. Second.

I have a motion from Councillor Geary, a second from, was that Councillor Benner? Okay, great. Any additional questions? Claudia?

Councillor Tucholsky? Aye. Councillor Chenoweth?

Nay.

Councillor Benner?

Aye.

Councillor Geary?

Aye.

Councillor Cunningham?

Aye.

Councillor President Peralta?

Yes.

Resolution 2026-25 passes with... five eyes and one name.

Thank you. All right. So we're through that work. We're going to go on to our advice and information items, which are the reports from the counselors and our directors. And tonight I'm going to start with Katie from finance.

Thank you, Mayor. My time over this last month, I have been to the Government Finance Officers Association Conference in Chicago. That was extremely beneficial. It had been several years since I had the opportunity to go to this conference. I haven't had a chance to debrief with Adam yet, so I'm going to save the specifics on it until we decide together which items to bring back to you and which will become projects for the year. But there was some interesting information on... new criteria for budget awards, which have much more to do with how we communicate to our citizens on the budget and the transparency related to it, as opposed to the big fat book and everything that needs to go in it. So that was really interesting to see. And there are some new accounting standards because they don't like to leave the statements the way they are too long. Every couple of years, they've got to change how we account for things. So we do have a new way of accounting for things as of June 30th. So we'll be implementing those for this new audit. So you'll see a few changes coming up.

Okay. Thank you. Plenty director, Heather Richards.

Yes, thank you. So I wanted to share a little bit about our historic preservation program that's underway right now. You have at your desk our new copies of the Stroll booklet and then the Uncover McMinnville booklet. Both of those are booklets that we reprinted to support the MAC 150 celebration. They are, they highlight our historic properties in town as a walking tour. So the stroll booklet operates as a walking tour for the downtown and then uncover McMinnville operates as a walking tour for our neighborhoods. We worked with some local historians to update the stories that are in here and the history that is in here. So these, these are new booklets in terms of that. We will be starting to distribute them in August. We're going to start a, media program to talk about the booklets themselves. We're gonna highlight some stories in there. We're gonna highlight some of the poster graphics. The poster graphics are owned by the city of McMinnville. We use them for posters and coasters and things of that nature throughout the month of August. We're also going to bring back a popular program we had when we first did the Uncover McMinnville booklet in 2022, which is putting yard signs in front of the buildings that are highlighted in here. The yard signs will have QR codes. And so when you use the walking tour and walk around to look at the different historic properties, you'll be able to access the QR code and get more information on that. We sent out a mailing today to the property owners who are highlighted in here to let them know of that process. Um, and to encourage the participation. The last time we did it, we had most property owners participate and they all really enjoyed it. So we'll have that up for the month of August to, uh, to highlight the Mac one 50 celebration. Um, We've also reprinted a how-to booklet, and we sent out a mailing on that today to all of our properties that are in what we call the A and B classification. So those are the higher classifications of historic resources. We have a couple hundred properties in that classification. The how-to booklet talks a little bit about uh, the property itself and why it's in these on the inventory, what you need to do to restore or update it in terms of process and then provides resources that people can access to help them, um, identify, uh, the best methodologies for restoring their historic properties. We will have that booklet also online on our website for people as a resource. Another piece we did that I'm really excited about is this is all grant funded through what we call a certified local grant program. We also commissioned a research project on the Chinese settlement in McMinnville using our primary resources. That looked at the history of Chinese settlement here through the Sanborn maps, through primary resources, newspapers, census records, things of that nature. It confirms some of the stories we've heard. It's added new stories to the mix as well and refined some of the stories that we've heard too. What we're going to do with that information is we're going to also print a booklet for that to distribute to folks who in terms of that history. But we will start in the month of August highlighting those stories too. Lastly, the Star Mill Way project that we want to restore that was damaged with the traffic accident that occurred last year. We have been working internally on that due to the amount of projects that the public works team is working through. We had an internal discussion about maybe that's something we can bring to the historic landmarks committee. It's in their Ballywick. It needs to be restored from the perspective of historic preservation. Is it something that they would like to take lead on and sort of reach out to the community and the vendors appropriate vendors to bring in some proposals. They have agreed to do that. So we'll be working with a subcommittee of members from the historic landmarks committee to put that project together and then bring that to the public works team to implement. So, Oh, and lastly, we're in discussions about that plaque that was associated with that and also updating that. And we'll be using some of the, history that we learned through the Chinese history project and working with our Asian Asian heritage association on that program. So excited to see these projects come to bear and, um, start to be distributed into the community through the month of August.

Right. Thank you for all that work. Attorney David Langberg.

Thank you, mayor. Nothing from legal department tonight.

City manager, Adam Garvin.

Thank you, Mayor. From the communications department, Noel would like to draw your attention to your Q2 employee newsletter. That's got a council update. It was in your inboxes late last week, as well as there's a list in there of all the city employees that were hired over the last quarter. and a bunch of other interesting facts. So be sure to take time to read that. The MAC 150 planning continues to be underway. The quilt kits are gonna be going out this Saturday at the McMinnville Arts Festival Summer Fun Booth. And then the last drop for those will be at the July 28th concert in the park. and those quilt kits will form a community quilt project for the MAC 150. And then ODOT is also running their virtual open house on their 99 corridor safe intersection improvements. There was an email sent out about that as well as there's some stuff on our social media if you wanted to participate in that open house. As far as what I've done since the last council meeting, I attended the school district long range planning committee meeting before we went on our summer break, which is informing what's going to be accomplished with the passage of their November 27 bond, which is just a renewal of their existing tax rate. They're not going for any additional tax. Had a monthly with John from Mack Water and Light. Attended the Water and Light groundbreaking on their new facility with the mayor. Attended a LLC presentation by LLC president Patty Mulville. a monthly meeting with Linfield, which we discussed parks, SDCs, joint use agreements and future partnerships, swearing in of a new officer at the PD that court invited us to a local kid and very happy to see him pursue his passion with that. And then just more city birthday planning today. So that continues to move forward.

Thank you. Counselor Benner.

I really was gone for most of the last two weeks. Did attend a EVLC meeting with Chris. Landscape, my first meeting will be tomorrow. That's all.

Thank you. Councillor Tucholsky.

Yeah, nothing new to report.

Councillor Geary.

Thank you. MIRAC meant and awarded a grant, but one of the new grants that's on the corner lot. So a little bit of an expanded grant, which I think will be coming back this way over to the crown creations building for some work on that. Visit McMinnville. We'll be meeting tomorrow. Transportation system plan has, we'll be getting kicked off soon. I'm very, very, very excited about that. You heard updates on the long range facilities task force, which I'm a part of. We're on summer break and some other things. Part of my city duties weren't assigned, but happily will accomplish tomorrow night. The Miners League team number one, the Orange Savannah Bananas will be playing their final game that I'm coaching for. We've had a great season. But in all seriousness, all staff who is a part of making that season work and any youth sports, making those work, all the volunteers and all the parents and guardians that help in any way. It's a great opportunity to be outside and kids are having fun and moving their bodies. And it was a really good productive time. So it was a lot of fun. And then looking at the summer fun calendar. Today, tonight, right now, going on in City Park is the Wild Boys playing music. Tomorrow, 6 p.m., Art in the Park at Wartman. Thursday, the 16th, 6 p.m., Board Game Night at Two Dogs. See you there, Jeff. Saturday, the 18th, 11 a.m., Science Saturday. This theme is Be Amazed, B-E-E, buzz, buzz. That's my update. Thanks.

All right. Um, so on June 24th, uh, was the McMinnville water and light official groundbreaking that, um, city manager Garvin spoke about looking forward to that project, um, being completed in about 18 months. I had lunch with the McMinnville economic development partnership staff, Patty Herzog and Heather Hadley blank talked about relationships and responsibilities throughout the city. Um, and the afternoon on that day was part of the interview committee. And this guy was with me from your act member. Um, June 25th was our monthly business visits with John Olson at the McMinnville Chamber of Commerce, and we visited Best Western, which is out by Lowe's, Roby's Furniture and Appliance, Thoroughbred Express Car Wash, and Tractor Supply. We try to go to them and find out how things are going, if they have anything to share that the city can help them with. Everybody was super positive. June 26th, I attended McMinnville Chamber of Commerce greeters at See You Later Foundation, a foundation that helps children and parents of children under 18 that are diagnosed with a life-threatening illness. Had a meeting with G.F. Hunsaker, talked about public works and wastewater. June 30th, I attended a sneak peek of the new natural grocers, and then on July 1st, attended and spoke at the ribbon cutting meeting. On the 1st, also attended the swearing-in of new police officer Lucien Lefevre, and I was a guest speaker at Michael Book Group. It was a men's group, and I provided updates and answered a lot of questions. For the 4th of July, went and visited the American Legion. Mike and I went out there. It was great to spend some time with those that have served our country, and then went on to the Fantastic event that was at the fairgrounds. It was really nice and simple. July 6th was a McMinnville made mayor's tour that took us to Amerson precision sheet metal, which is a local business that started in a garage with Allen Amerson is now grown to cover. I think it's 70,000 square feet on the eighth. I attended a going away party for officer Greg park and then spent the afternoon with chief wood on a ride along. That was enjoyable. On the 10th was our monthly Yamhill County mayor's meeting. And I am thrilled to say that there are six mayors out of the nine that were able to show up. Guest speaker was Sheriff Elliott. We talked about WICOM, the recent increase in the city's dues, which we all know affected us at budget time and future concerns of radio communication and how that will work throughout the city and the county. Yesterday, I met with Dan Gibson and John Olson. So visit McDonnell in the chamber. We talked about air show and strategizing for what's gonna happen next year. but we're looking forward to this year air show, which will be next month, about a month from now. Also met yesterday with superintendent Courtney for Rua. We talked about CTE classes, which are the technical classes like welding hospitality and how we can connect those more with local businesses, um, put them in contact with Amerson precision in the welding. I also had the opportunity to ask if I can speak, read a book to the K through four class when it comes back into session was donated a book by a program that came in the mail and it's about voting. And so I'm going to go speak to the class and then donate the book. Claudia got to see the book to the library, the school library. Let's say also had my one-on-one with Adam yesterday, my monthly one-on-one. And today I, after my water and light meeting and meeting with councilor Peralta had the city's birthday meeting, hot topics were the time capsule. And lastly, I met today with our auditors or auditor, just one, which was great. And she asked a bunch of questions. Hopefully I answered them all right. Councilor Peralta.

Thank you, Mayor. Great job. MCM 11 met last Thursday. I had a meeting conflict that night. I will send the staff report to Claudia. Just want to make a note for the community that the McMinnville Arts Festival is this weekend downtown, Saturday the 18th from 10 to 6 and Sunday the 19th from 10 to 4. I also wanted to acknowledge the staff did a great job of sending out promotional videos and putting together little kits for people to do arts projects down there. So I really encourage the community to be out there for that. I also wanted to make sure council's aware I will be on vacation from the 21st and back on August 5th. So I won't be seeing everybody for a minute. That's my report. Thank you.

Councillor Chenoweth.

Yeah, so we haven't met yet for MWACT, although I do want to make a couple of comments about what's going on with ODOT in the area. So there's two open houses available on the ODOT website, one for the work that's going to be taking place on Highway 18 on the south side of McMinnville or southeast side of McMinnville between the two exit points. That will give you a current view of what they're planning on doing in 2027. It is going to bed in October. and that work will be done then. It is subject to change. The whole reason for the open house is to give people an opportunity to comment and make sure that if there's a problem, it's brought to their attention. The second one that is being done, going to bid in October, starting in 2027, they'll be doing the realignment of the roads around McDougal interchange with a roundabout being built in 2028. That's the intended plan at this point subject to change. If it doesn't, if ODOT sees better ways to get this done. Also, you probably have noticed a ton of sidewalks being done right down through the middle of town. That's not being done by the city of McMinnville. That's being done by ODOT as a consequence of a lawsuit that we weren't, that the state was not keeping up on those ramps. So hopefully you'll notice We will hopefully get those done soon and not be dealing with this congestion through the middle of town as bad as it's been for the last little while. I think that's the MWAC report. The Parkway Committee has not met, MEVLC met, and there will be something coming to council, so I won't take the bite out of that. I'll just wait till it comes on its own. And then lastly, I was able to attend the 250th celebration for our country at the fairgrounds put on by We Are Mac. They estimate over a thousand people attended, including an F-15 that flew overhead roughly 27 minutes early. Um, but it was a great, great program. Great time. Wonderful time. Enjoyed spending time with Kim and Mike. Um, and, uh, lots of community members, members donated to make that happen. Um, including Adam through Garvin's auto spa. Um, so thank you very much for those that did and put their, put their time and energy into it and money into it. We appreciate it. I think it was a great event for the community.

Thank you. Councillor Cunningham.

Thank you. First, I want to start off by saying Heather is absolutely right. Stuart is regarded as one of the best planners out there. We got to work with him when we were doing Pizzacoppo and Anne Sherrill spoke very highly of Stuart. Heather also stole most of my thunder with the HLC update. The only thing that I might add to that is there is some consideration of it's coming up on time for us to possibly do another survey being that the last survey was done in the eighties, we're almost 50 years on. So now we'd be looking at anything that was basically 17 or sorry, to potentially adding in that survey, but that will come down the road. I am sorry I was not able to join the 4th of July, but I can tell you if we can bring the fireworks that we shot off at Lincoln City, we would have a really good time here. And with that being said, I want to just make one recognition I'm saddened once again that members in our community have been taken by ICE. I know that this has brought fear to many of our citizens. I also especially want to recognize the national deaths of Lorenzo Salgado Araujo and Juan Sebastian Guerrero. No one should ever lose their life during a detention. In both those cases, the actual targets of ICE were not even present. However, positive is that as of this afternoon, the government has ordered ICE to halt most vehicle stops while carrying out operations across the country. Thank you.

Claudia Cisneros, City Recorder.

On your dais, I placed the updated city council committee's assignment. There was only one change in red. I will upload that to the city website and that's all I have. Thank you.

information systems. Scott Burke.

Sure. One thing we've been working on just with the start of the new fiscal year is working towards standardizing our video systems across the city, just starting with seven cameras over at the police station that were recently replaced. Next up is going to be the integrating the library cameras, moving to other city buildings. We're basically focusing on the goal of unifying all the camera systems into one. It's going to take some time, but the benefits of that will be substantial and worth the journey.

Thank you. HR director, Vicki Hedges. Thank you, Mayor. We update on training, which was due June 30th. We are nearly complete. There's just 1% that are in progress and 1% that have not started yet. So we're working on getting those finished. That's great numbers and a lot better than we were last year at this time. So happy to see that. Also one last update for council. I mentioned a couple of months ago that our insurance provider CIS was reviewing their plans and making some significant changes for the upcoming 2027 year. Those plans selections are now out and we have to make a decision as a city which plans will offer by the end of the month. And so we have sent out a survey to employees to get feedback on what's most important to them with their health insurance so that we can make plan selections that best fit the needs of our employees while trying to contain costs, of course. So that's all. Thank you. Chief Cordwood.

Thank you. Next week on the 20th, Officer Jay Bustamante, Officer Michael Bass, and Officer Logan Kwan will start with McMinnville Police Department. Officer Bustamante is a lateral hire from a California law enforcement agency, so he's going to jump right into field training. Officers Bass and Officers Kwan are scheduled to go to DPSST that first week of August. Officer Renteria, who's been at DPSST for the last several weeks, is scheduled to graduate on the 31st, and he'll come back to MACPD and start his field training. Officer Lucien Lefebvre will still be at DPSST. He's about a third, maybe a little bit more through his time there at DPSST. And Officers Freeman and Hampton are both about halfway through their field training phases right now. uh going things going pretty well at the pd we did have an opportunity to say goodbye to sergeant greg park who accepted a policing position at an arizona law enforcement agency so we wish wish him the best of luck in his new adventure final thing mpd is still planning and um getting ready, getting prepared for National Night Out on August 4th. And so we're excited about that and hope to see everybody at Discovery Meadows.

Councilor Chenoweth has a question.

Not a question, a comment. We had an incident at my office that my wife had to call 911 for and your field training officer Freeman was one of the folks that showed up and just wanted to let you know my wife was very impressed with the way he handled himself and handled the situation.

Excellent. Excited to hear that.

Public Works Director Jeff Hunsaker.

Yes. So as part of the budget this year, we took our plant supervisor position and split it into two, an operation supervisor and a maintenance supervisor. An internal candidate, Roy Carter, was hired to be our maintenance supervisor. And so now we're just working on that plant supervisor. That job is out now in recruitment. We today started our pavement patching project. They're starting over off 27th right now. And then next week we'll be moving over to Michael book and then Brookwood, hopefully right after that, or Brockwood, excuse me, right after that. As Councillor Geary mentioned, TSP is getting going. We signed that contract and I gave notice proceed this evening while we were in council to the consultant. The first activity you all will see is on July 28th. There'll be a joint work session with the planning commission and the city council to have a TSP 101 explaining to the council and the planning commission what it exactly is that we'll be doing it over the next couple of years with that project. A big project we've been working on for the last couple of years is redoing the irrigation down at Joe Dancer Park. We finally got to a point where now all the sports fields are watered, which is a big lift. That's the lowest point in the city. So it's the highest water pressure. So it was a pretty big job to get that irrigation system figured out. We have been coordinating with ODOT on the 99 West ramps project. I've personally had multiple conversations with their project manager. We are trying to be as flexible with them as possible while maintaining safety for the construction workers out there. But if there's ever any concerns or anything the council has, please feel free to share them with me and I can pass them on to ODOT and their consultant or contractor. And let's see. the new McMinnville street sweepers out there. You'll see that going around town. We're really happy with the results we're getting so far. We think it's a better machine than what our contractor had been using previously. So it's looking pretty good and we're excited about that and the product that we're gonna be giving the city with the sweeping being done in house now. And then finally, we did receive a letter from DEQ. It's a pre-enforcement notification for the two overflows we had in 2025 with wastewater, the 50,000 gallon release when we had a valve fail closed during a construction project. Then our 600,000 gallon released during that December storm, just because we've received the notification doesn't necessarily mean we're going to receive a fine or anything like that. But this is just the first step in the process where DQ notifies us that yes, we acknowledge that there is, there were overflows, which we let them know about. And then, they will be reviewing the information, then letting us know if there's any fines or any actions that we need to take moving forward. And that's all I have tonight. Mayor. Yes, Councilor.

I want to say I've personally got to witness the street sweeper in action multiple times now, and I'm very grateful. It does actually seem that we are already seeing a positive impact from that one. Thank you.

And thank you for, I assume it's your department that fixed the Gormley sign out here, and we now have water flowing again on it?

Yeah, that should have been our, I think that was probably Gianni and them. Quinlan. Oh, Quinlan did it? Okay.

Yeah. So anyway, thank you. So if you haven't noticed the Gormley sign out there, it's got water flowing. It's beautiful.

May I ask? Oh, wow.

Yeah. Yes.

Everyone's excited about the street sweeper. Have we considered naming it or having a naming contest?

No.

I know other communities have had like kids enter like a contest to have it named and it's usually pretty cheesy.

I'm happy to do something like that if the council is interested. I'm interested. Public works staff usually aren't that excitable about that kind of thing, but we could work that out. We could probably talk with Noel about something like that.

Let's do it.

Okay.

I'll work with Noel on putting some on social media, get some engagement.

I hope that makes front news page. I hope that makes the front news that we're going to name our street sweeper. I think that's cute.

We'll see what we get.

Okay. And did I get miss anybody? All right. So our meeting is adjourned at seven 40 and we're going into urban renewal. So don't leave. So we are going to at 7.40 call the or McMillan urban renewal agency meeting to order. Do you need to take a roll call? Okay, thank you. We're going to consider resolution number 2026-06, a resolution appointing a McMillan urban renewal advisory committee member. And I'd like to call on Heather Richards, community development director.

Yes, so Mayor, this is an appointment to fill the appointment that was vacated by Dave Ruckless when he retired and moved to Boise. It's a term through December 31, 2027, and it's for a resident of the city limits. We advertised the position in the news register and on social media. Five people applied and three were interviewed. They were interviewed by the mayor, the council liaison, and myself as staff. Um, and based on those interviews, the recommendation to you is to appoint Lynn Allen. Uh, Lynn is new to our community. She's been here about two years. Um, and that she comes with a, um, strong background in business and business development. So collectively, uh, the interview group thought it'd be great to have someone with sort of a new lens in that, in the, on that committee in terms of reviewing projects and also that business, um, background as well. And so the resolution appoints her through December 31 of 2027.

Any counselors have any questions of director Richards? Okay. Do I have a motion to consider URA? So urban renewal advisory committee resolution number 20, 2606 appointing Lynn Allen to the mirror committee.

So moved. Second.

I have a motion from counselor Benner, a second from counselor Benner. Cunningham, excuse me, almost. Any other discussion? Claudia? Councillor Tucholsky?

Aye.

Councillor Chenoweth?

Aye.

Councillor Benner?

Aye.

Councillor Geary?

Aye.

Councillor Cunningham?

Aye.

Councillor President Peralta?

Yes.

URA resolution number 2026-06 passes unanimously.

Great, thank you. Now we're going to move on to resolution number 2026-07, a resolution of the McMinnville Urban Renewal Board authorizing the McMinnville city manager or designee to enter into a facade improvement grant contract for the property owners of 205 Northeast Ford Street for a grant of $10,000. I'd like to call on Heather Richards, community development director.

Yeah, so thank you, Mayor. This is the work that Murek did at their last committee that Councillor Geary was talking about during the council reports. This is a recommendation to you to award a $10,000 facade improvement grant for the property at 205 Northeast Ford Street. It's to replace windows in that property. Our grant program is set up where it's a one-to-one match. And so the total cost of that project to replace windows is $28,763. There's $150,000 in the urban renewal budget for fiscal year 27 for property assistance. Our property assistance program consists of three components. We have the facade and fruit improvement grant, which is what we're talking about tonight. That's the smaller exterior elevation improvements. Um, we also have a development loan and grant program, which is usually the larger projects for substantial new construction or redevelopment. And then we have a free design assistance program. In 2017, the Urban Renewal Agency enacted a resolution that authorized MURAC, the McMinnville Urban Renewal Advisory Committee, to make decisions on the facade improvement grant for up to $5,000. So that decision-making authority sits with them. And that's where a lot of those grants are approved. Recently in the last year, there was a change to the program when we had a discussion about equity. We have both smaller buildings and larger buildings in the district. And so there was a discussion about if it's $5,000 per property, does that really make sense when you could have a property that has 100 or 150 lineal feet of public facing facade and one that only has 50 feet if you're trying to make impact. You know in your debt in your district and so the decision was made to have the grants be $5,000 per 50 lineal feet of public facing elevation So 205 Northeast Ford Street is the first project in under that new rule And they have a hundred lineal feet. They are a corner property. So the structure itself is a hundred lineal feet and And because it's over $5,000, it's coming to you for a final approval. This is the structure that Crown Creations was in that caught on fire many years ago. The property owners are currently now actively restoring the property to get it to a place to be tenanted. At the MIRAC meeting, there was a lot of discussion about approving a facade improvement grant for a building that's currently vacant. And if that's the intention of the overall program, it was deciding the intention of the overall program is to improve the building elevations for that sense of place downtown. But I did visit with the property owners this weekend when we were working on one of their projects and talked about the MIRAC concerns. And they assured me that they're working towards their goal is to get the property tenanted. So they're working towards that goal right now and replacing the windows as part of that. They also just recently repainted the property. They're doing some other exterior improvements as well. And then they will shortly be going into the interior to do a tenant improvements. So the Merak committee did vote to recommend approval of the grant.

Thank you. Any questions of director Richards? Okay. Do I have a motion to consider urban renewal agency resolution number 2026-07 for the facade grant? So moved to have a motion from councilor Cunningham.

Second.

Second from councilor Peralta. Any further discussion? Claudia. Councilor Tucholsky.

Aye.

Councilor Chenoweth.

Aye.

Councilor Benner.

Aye.

Councilor Geary.

Nay.

Councilor Cunningham.

Aye.

President Peralta. Yes. URA resolution number 2026-07 passes by a vote of four to two.

Thank you. The city council will be going into the conference room for a close to the public executive session pursuant to ORS 192.6602H to consult with council concerning the legal rights and duties with regard to current litigation or litigation likely to to be filed. Does any counselor need to declare an actual or potential conflict of interest or recuse himself regarding these executive sessions for the record? Seeing none, I will now adjourn the urban renewal agency meeting at 747. Thank you.

Thank you.