Planning Commission - Regular Meeting

go uh to a motion to approve the Blazer Drive subdivision plan number five, amendment number three, mortgage subdivision um submitted by Sperd Surveying. All I need a motion. So moved. So moved from Shelley. Second Sean. All in favor of that motion. Opposed? Nazs. So, uh, we can move on. If they could all be so easy. You prove it once, it's easy to prove it. Maybe tonight. Now, as to new business, this is a Hilltop lot line review. Um, we have a map. Uh, this is a present. This is the uh map in front of us. Is there a presentation regarding this? pretty big question. You're the one to do it. Then identify yourself and uh Jerry Nest with Hampton Technical Associates. Um basically this is a lot line revision plan. Um the Sterlings are buying property off of the Wagner. Uh we put this plan together a couple times. There were some goes around over the um right away coming down. We finally have that finalized. Uh I know we had a review uh through the engineer uh all those requirements were satisfied and that basically what it is. They're buying property off the Wagner uh and expanding their lot. So So this is what the new subdivision would look like. Yes. So what is the land where's the line changing? Uh the line is changing. If you see in the middle of the property, um there's uh on the right hand side, if you're looking at it, uh it says property line to be extinguished. Now, that

[Music] down here. Yeah. On the other side. On the other side. Okay. from that line. So basically that line is the existing property line. Now the Wagers own that little triangular piece up above that line and they're going to sell that off and the Wolves are going to own everything from there down basically. Um they'll from the road right away down. Is that what you're saying? Yeah. Yeah. Yeah. Yeah. This if you see the dark line going uh down the road, that's the property line and the center line of the road. The line with the circular dots will be the new line. So they own land they own within the rightway. It's a private road. Yeah, that's not Yeah, that's a private road. Believe that some of the right of way that private rightway is being adjusted as well, right? align with the the actual limits of the road, right? Uh yes, there if you look um in certain places there's the variable. It's kind of a we had a 50 foot rightway going in. They didn't like that. We changed it. Um the Wagers did the Wagers didn't like that. So we changed it again and we kind of made it variable. The dotted line on both sides of the center line of the road. Um that is the right of way uh there. And like I said, it's a variable width just, you know, this took a little time for them to hash things out. Uh I went back and forth for probably been working on this six months now. So any comments from Gateway? Uh no comments. Yeah, we we've reviewed it a few times here on this latest latest submission. I believe the only thing

that we identified was the area of right of way that I believe was the 50 foot before that was adjusted to 25 ft. So that sits more on the northern piece kind of near the um the Conland property that rightway was adjusted. Um that was the only thing in our last review that that we had identified. So we have no outstanding comments at this time. So with that right away with the owners recognize that it's not anything that could ever be a town road. Correct. Okay. Yeah, it's private. It's an actual I know it's private now, but yeah, it's an actual 12 foot right away on that was made up years ago. Um, we actually expanded it to a point and then went and shrunk it a little bit in places. And yeah, there does our not say that it needs to be 50 feet if someone is coming in? I thought we said everything needed to be for from a private standpoint. No, that there weren't Yeah, even if it was private that it needed to meet the specifications. Just um I'll need to take a look at that. Off the top of my head, I can pop that open on here and see if there was something that would be applicable in this case. Just be advised it's also 12 foot on the northerly side that that maintains that 12 foot all the way out uh since out to the main road through the other properties. Yeah.

I look for that too. I'm not familiar with that on the private on the private right. Well, it was in there with the 800 ft the culde-sac section. Yeah. Well, no, it was just part of when we updated that. [Music] So, I just want to make sure that Sure. Yeah, that's my knowledge. We did we did not identify that in our review here, but definitely Yeah, talk through that. Make sure I don't want to have to have him come back. [Music] That's for Just as an aside, what would it take for us to digitize this so we could do a word search and find it in a minute? Uh, I'm working I'm working through that now to see if I can I pulled it up on here. You can do it online. Yeah, you can do a word search online. It says that the minimum vertical curve shall be

50t minor access streets. That's uh speaking about the actual curve of the roadway, not the actual like the right of way. I don't see anything out here in the street layout section. Yeah, I didn't see it in the street layout section, but I thought we had it somewhere. Normally for p normally private roads can as long as they're not going to be public roads, then you would have to make them 50 ft. The philosophy that the town had when they were doing this is in order to ensure that even a private road could be dedicated at some point in the future that it would at least at least meet the minimum requirements was not required to be dedicated but met the minimum requirements. Some places there are I I I live in O'Hare and I'm on an air planning commission and we might have that too. So I don't know. There's a statement about sac bulbs here for like snow removal. That's the 40 ft. Um nothing that I would say pertains in this application for that statement is this this property it um ends within the the limit of like the residents. Yeah, they wouldn't have the any snow removal coming in since they own all the property. May be dreaming, but I was pretty sure we talked about it. I don't remember talking about it, but it could it sounded the only thing I remember was a different issue, but when we were doing that subdivision, which is never went off the rails, the one that was off of Pine Creek, the big house ones near the they were going to dedicate so we could use a water retention areas and things like

that. That was going to be a long skinny road. There's no way that one was going to be 50 feet. No, that one was not. Yeah. So, wouldn't this be comparable? I mean, if it although was that was that before that was before before the old the ordinance. Yeah, it was. That's before the cell. All right. Might have been okay. Okay. So, I just wonder if it becomes an issue, we'll have to uh deal with it. Uh I don't know that there's opportunity for public. Are you done, sir? I am. Any questions from the commission? anything uh any public comment? I don't think there is any. Uh so that we are at a point for a motion. Uh if all other issues seem to pass muster, can we have a motion to recommend town council approve the Hilltop lot line review as submitted by Sterling James? Motion. Motion from Al. Second. Sean. Second. All in favor? I all opposed. Motion passes. Thank you. Great. Thank you, sir. Great presentation. Speaking of article 9, which goes into the process for dedicating a street because it requires if you're going to dedicate the street that you have to execute right away. I think that 999. Okay. The next item under the new business is the community and economic development grant for the Ingabar Road sidewalk. I don't know. John, are you making a presentation or what? Yeah, I'll discuss this. This is a grant opportunity that uh the town would like to apply for to help enhance

connectivity. This uh grant would be where the red line is on the screen in front of you. uh from Gregs Road to Cooper Road. Uh it's for a sidewalk that would extend, you know, we already have a sidewalk that comes up past EMS uh and this would actually connect to North Park. It's been something that's been talked about in the past. It was applied for in 2022. We did not receive funding at that time. Uh however, at this time, we would like to apply for this again. In order to apply, we have to include a few criteria with the application. And one of which is a letter from quote the planner who has reviewed and u says that this is in compliance with our uh current comprehensive plan and that it's one of the priorities of town. So uh as you can see through the memo, you know, a major component of the 2019 plan was connectivity. Obviously, this would help enhance that uh connecting north bars specifically included in the plan. So, unfortunately, we weren't funded the first time, but we'd like to try again. Uh, which is why we're seeking your blessing to sign a letter on your behalf that indicates that the planning body for the town of McCandless uh does in fact agree that this would be a good grant opportunity. Is is this an exact same application or have we adjusted it to enhance our Well, it's through a different uh funding mechanism. So, you know, basically the uh project can only be described so many ways, but uh this is going to be through a DCED grant. The other one was, I think, through a multimodal transportation fund grant. Uh so hopefully we'll have a little bit better luck. Okay. And the grant is up to $250,000, I believe, as I saw. Yeah. I don't think we have the quote for what our uh request is at this time. No. So, we have not dove into it to reassess um the um numbers that we had back in 2022, which I think we pulled that one together in like a day. So, we want to get eyes to make sure everything still makes sense. I pulled some rough numbers

from either recent estimates that we had completed or numbers that we got in just for other sidewalk projects. Um, looking at the length here just from like a cost per kind of square foot we'll kind of say for a sidewalk. Um, my initial kind of estimate range just high levels like 350 to 450 potentially just with like unknown factors right now that we'd have to deal with. Like I know there's a pretty large curb cut that we'll just need to take into consideration. I think it's near like tomato pie. Um, if we do kind of put it on that side of the road that we'll need to assess what's going to make the most sense for uh the town and and the businesses along there. Um, so I do believe that the project would probably cost over that 250. Um, but we'll work in the next few weeks here to hone in on a little bit more accurate. There must be a town match though. Yeah. So if it's 250 is the amount of the grant. Yeah. I'm not sure what the match is at 15%. 15%. Yeah. Yeah. All right. And and we have that amount of money uh in the budget that we could use. We would and this would be for a 2026 to 27 budget period budgets from the time we'd be awarded and by the time we would actually see it. Did you pull up the comp plan, please? When we build these, unless you all had a chance to take a look at it. I've well I've seen it before but uh when we build these sidewalks do we build it with our own uh city town personnel or do we uh sub it out in this case uh with this grant we would have to go out to public bid with this um construction cost as well that would put us out into the public process department's planning are we capable of building our own sidewalks yeah I think we have I think uh public works may have done a portion of the sidewalk out here at Grubs Road. I think they did some work maybe a sidewalk or something back to the pickle ports and it's true. Okay. So, definitely capable. I think sometimes it's just with the

applications and the the kind of threshold that you cross. Yeah, this would be we we'd sub this project out. Okay. So, if this um I mean just to put on the record basically. So certainly I'm I'm I'm fine in favor of seeking the grant, but hypothetically, and I don't see that happening with this particular project, but if the pricing, you know, with everything that's going on in the world, if the pricing came back at, let's say, half a million dollars, that would still have to come back to for approval. Even if the grant was approved, it wouldn't page 22. We would have to forego the grant if we didn't build it, but we're not obligated to build it at any cost. Correct. So when this comes, you know, just because we're given the money to use towards a project doesn't mean we have to end up I just wanted for the public money. We would lose it. Yeah. So, but you know, her point is if we budget, let's say, 300,000 for this and it comes into 500, obviously, we wouldn't be able to figure that out. So, we have So, we don't get the grant money. We can't bank it and use it for something else. It's specific to this project. So that's why we rely on our engineer to come up with very accurate opinions of probable cost. It's all on you plans that we can do to our best knowledge right now. So yeah, we'll we'll kind of take a look um you know the grading there reassess the estimate that we had done back in 22. But like I said, I know I talked with um the traffic engineer together. I think it was a pretty quick kind of turnaround on our end. So, we want to make sure that we're we're putting out a good number um based off the input we have now and kind of the time that we're in in recent numbers that we've received on similar type projects. Now, you threw out a comment. I don't know if you were serious or not. You said if we do it on this side of the street, is it a possibility that we would put it on the other side? Uh I mean, there's a there's more of a wall that you would have to put on that far side. So, I don't think so. I think the optimum side the optimum side is that side. Yeah. Just wanted to

kind of, you know, since there's um different factors at play, I didn't want to make any valid assumption right now based off of the limited info that I've kind of Yeah. to to make it connect in a good fashion over here to North Park, you'd have to be on that side of the road. So, you have to cross over here. I agree. Crossing here and crossing there would be silly. So, does show it on that side of the road, too. Um connection. So basically this proposal is exactly what was in the comp plan for the Pine Creek quarter and it's 25 and 26 on there through 25 through 27. Right. So, uh, who are we authorizing someone to write the letter for the planning commission? Is that We'll make a motion to approve a letter from the town planning agency to apply for a DCED grant to install a sidewalk along road. And in terms of it being in compliance with the plan, it can be in accordance with is there a figure number here? doesn't need you to make it that specific. Yeah. I just want to make sure that um that it is in accordance with the plan as documented. Um it' be nice if there was a figure number, but I don't see it. The letter doesn't say has to be in compliance with the with the It doesn't it does not mean that you have to draw it does not mean that you have to build exactly what was in the plan. it it wants to say that it meets the general goals of your town's comprehensive plan and the general goal was connectivity. So even if we did want to put it on the other side of the road or if we wanted to put it anywhere else in here, even if we didn't want to put it where it was drawn, you can still say a general goal of the 2019 plan was connectivity. And

this falls in line with that. And does it have this does it have to let's say you get there and look at it and say well I have a better I have I have a better place to spend that money even though it's in compliance with the overall plan that we have but it's not that particular segment is it going to identify that particular this grand application is for this specific segment yes from Grubs road over tok I guess as identified in the specifically identified in the comp plan for the Pine Creek corridor. I mean, I I would like us I'm sorry, John. I would like us to be more specific rather than just connectivity because we do specifically in the plan identify this segment as being something that would create this connectivity. So, okay. And not to go too far astray here, but uh as we were doing that plan and as McCainless Square was being built, there was a lot of discussion about the path around and through McCainless Square. As I was driving here tonight, it looked like that path exists. Does anybody know for a fact that that path has been completed on behalf of mechan square which was going to be a part of this connectivity? Um this was eventually going to go over and connect to mechan square. Now I know it doesn't and there's a long way to go but once it got to me square they in developing that property were going to build sidewalk andor pathway. Uh the pathway was going to be between the big main building, whatever that's called, the big white house big building and the and Mcnite Road. There's a path behind it. And looking tonight, it looked like that is

in place, but I don't want to put words out there that aren't accurate. I don't think it was to Mcnite Road. It was It didn't go to Mcnite Road. It was between the path ran parallel to Mcnite Road behind the big white house, big white correct structure. It was just but it was maintained on the property that they controlled which was everything up to the um the um the bus the park the park bus I don't know if it went that far. Um maybe it did but it it well I think the idea was to have sidewalks all through that area that included the new town houses that we just approved the subdivision behind that and around to the detention facility. Well and I come back to Blazer. My point in this is just that we ought to make sure that a lot of things have changed since that discussion occurred. People are gone, memories fade, and let's just make sure that that was put into place because it was part of this connectivity. It's not on the drawings. Um I'll follow up and see if they've installed part it was part it wasn't part of the comprehensive plan. It was part of your approval process for the and it was going to be public access through their property. I do think if you look at the the amendment number three blazier in the back of those town homes there is an ement a trail ement. Is that what you're speaking to back there? Yes, I think so. So yeah, it is referenced on there. I I can't speak fully if it's in but I do know that it's still a part of the plan and I know it was on there. I know there's a lot more that has to be built to make that all connected, but it eventually was going to go from there and even beyond there all the way up here and connect up to Kuma Road in the park. Look at that. There they have the walking trail on there. Good. So, it probably isn't built here yet. This is dirt. I guarantee they haven't put it in yet, but we'll make sure that it is. It eventually it needs to be. I don't know what their timing is to to get it in, but it was there was a

fair amount of discussion about it and it'll be included as part of the the punch list walks that we do through the development as well. We'll have that on item as an item on there to make sure looking at the aerial just on on Google Maps. There's some differentiation in land cover with the trail. I don't know that it's, you know, paved or gravel, but there's some. It's It's Well, I thought driving over here, I thought I could look over there and, you know, you're looking through trees and I'm But I thought I saw a pathway back there. Yeah, there there is one shown a Okay. Well, it's a to-do list item. Absolutely. Eventually. So, I would make a motion that the application to be Sorry, my application to the department of community and e the department of community and economic development grant for the Ingamar road sidewalk as per the um town's comprehensive plan is identified um and is compatible with the town comprehensive plan. That's the motion. I guess somebody can make it prettier. Is what what's the criteria in the grant that it it's very vague that the planner quote whoever that is or whatever that is states that this is in line with the town's goals and objectives in their most recent comprehensive plan. The review criteria that so you don't get any bonus points for going above. I mean I'm just I've done a lot of grants. Yeah. And when you deviate from the you try to make it more better, there's always often unintended consequences. They in fact give you a template letter that they want the planning agency to provide and that's the wording that we put into the motion. Yeah, that's that's my only start adding things and often

get a stray. If they provide a template, I'd say go with their template. Okay, that makes sense to me. But their template doesn't say connectivity. Right. If you authorize me to write a letter on behalf of the planning agency, I'd be happy to do so. Yeah. Okay. Okay. That's my Thank you. Okay. We have the motion. Do we have a second? Second from Shel. All in favor? I I opposed hearing none. Send the letter or create the letter. May 31st due date. A lot of work was put into this by Abby, our public works, uh, not our public works director, our parks and recreation director, and, uh, John, our public information officer. So, they were the two who were spearheading this process. That's great. Uh, any general public comment? Uh, next item on the agenda. Speak up. There is none. So, we shall we shall move for adjournment. I have a motion to adjurnn. Move. Sean a motion to adjurnn. Second. Second. Second. All in favor? I opposed. meeting a journ is the you got to