City Council - Regular Meeting

Friday, September 11, 2026

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About this meeting

Government Body: City Council
Meeting Type: City Council
Location: Martinsburg, WV
Meeting Date: September 11, 2026

Video will appear here as soon as Martinsburg City Council posts it — usually within a day of the meeting

Friday, September 11, 2026

29 items on the agenda.

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Call to Order•Item 1

Call to Order

Roll Call•Item 2

Roll Call

Salute to Flag•Item 3

Salute to Flag

Prayer – Reverend Walter Bowers, United Methodist Church (Retired)•Item 4

Prayer – Reverend Walter Bowers, United Methodist Church (Retired)

Approval of Minutes•Item 5.a

Approve August 13, 2026, Regular City Council Meeting Minutes (pg. 3-13)

Approve Administrative and Financial Report•Item 6

Approve Administrative and Financial Report

Presentations•Item 7.a

Administer Oath of Office to Police Officer Mackenzie Duclos

Presentations•Item 7.b

Administer Oath of Office to Fire Battalion Chief Zackery Morgan

Administer Oath of Office to Lieutenants: James Miller and Tony Curtis Administer Oath of Office to Firefighters: James Hartman, Aidan Kuriger, Christian Garver, Colton Albright, David Kemp, Mason Brown, Andrew Clem and Wyatt Montgomery

Presentations•Item 7.c

Proclamation: Suicide Prevention Month - September 2026 (pg.14)

Presentations•Item 7.d

Proclamation: Constitution Week, September 17-23, 2026, Shenandoah Valley Chapter and William Henshaw Chapter, National Society Daughters of the American Revolution (pg. 15)

Petitions from Citizens•Item 8

Petitions from Citizens

Receive and File Reports—Minutes—Correspondence of The Following:•Item 9.a

Shade Tree Commission - May 2026 Agenda & Meeting Minutes, June 2026 Agenda (pg. 16-22)

Receive and File Reports—Minutes—Correspondence of The Following:•Item 9.b

Berkeley County Roundhouse Authority - July 2026 Meeting Minutes (pg. 23)

Receive and File Reports—Minutes—Correspondence of The Following:•Item 9.c

Martinsburg-Berkeley County Public Library Commission - August 2026 Agenda (pg. 24)

Receive and File Reports—Minutes—Correspondence of The Following:•Item 9.d

Martinsburg-Berkeley County Convention and Visitors Bureau (CVB) - Approved July 2026 Minutes, August 2026 Agenda, July 2026 Balance Sheet, July 2026 Profit & Loss (pg. 25-31)

Receive and File Reports—Minutes—Correspondence of The Following:•Item 9.e

Berkeley Senior Services Board of Directors - August (8/26) 2026 Agenda, July (7/22) 2026 Minutes & Financial Report (pg. 32-36)

Reports of Council as a Whole Committee:•Item 10

Reports of Council as a Whole Committee:

Report of Mayor•Item 11.a

Current Open Committee Seats:

• Board of Zoning Appeals - 1 vacancy (alternate) • Housing Authority - 2 vacancies (regular) • Roundhouse Authority - 3 vacancies o 2 voting o 1 non-voting (City Council liaison) • Human Relations Committee - 1 vacancy (regular) • Code of Appeals Board - 3 vacancies (regular)

Report of City Attorney•Item 12

Report of City Attorney

Report of City Manager•Item 13

Report of City Manager

Unfinished Business•Item 14.a

Third and Final Reading of Ordinance 2026-09 Amending Assigned Strength and Revising Job Descriptions for the Finance Department. (pg. 37-42)

New Business•Item 15.a

Approve/Deny award of bid for 2026 Asphalt Paving Bid Award to Slonakers Custom Paving -- $859,990.75 (pg. 43)

New Business•Item 15.b

Approve/Deny award of bid for Two Ambulances to Atlantic Emergency Solutions -- $765,000.00 (contingent upon specification review) (pg. 44)

New Business•Item 15.c

Approve/deny land sales contract between City of Martinsburg & the Estate of Gladys Cogle for the purposes of future fire department and other public purposes (Tax Map 2 Parcel No. 59) (pg. 45-64)

New Business•Item 15.d

Approve/Deny funding request by Martinsburg Initiative for Cold Weather Shelter ($25,000 Morrow Fund)

New Business•Item 15.e

Approve/Deny Funding Request by For the Kids, by George Children's Museum ($25,000, Coal Severance Fund)

New Business•Item 15.f

Approve/Deny the Award of the Tree Removal Project to Pennington's Tree Service --$15,100.00 (pg. 65-66)

New Business•Item 15.g

Approve/Deny agreement with R&L Landscaping for City Hall landscaping and planters -- $2,975.00 (pg. 67)

New Business•Item 15.h