Ryan White Planning Council - Regular Meeting

And the recording should start in just a second. It's just taking a moment. Okay, it's going now.

All right. I would uh first like to turn my camera on. Um would like to welcome everyone to the Ryan White Part A Planning Council meeting uh for Maricopa and Panal counties. Um today's meeting is Tuesday, February 24th, 2026. Um under Arizona Open Meeting Law, we're scheduled to meet from 2:30 to 4:30, and that should not be any problem. Um we are um on the Microsoft Teams platform, but we're going to have some votes today that um Gwen will walk us through on how to get on to Survey Monkey to actually do those votes um in a secure environment. So, we do have quorum um as Gwen said with 17 of 23. Um and so I'm going to turn it over to Gwen to continue the meeting with our welcome introduction and declaration of conflict of interest.

Thank you, Randall. So, I will be calling the names of everyone who is a voting member of the planning council or anyone who is scheduled to speak on today's agenda. When I call your name, please state your name and list any conflicts of interest you have. We will begin with Randall Furrow. Hi, I'm Randall Furrow. I'm um your planning council chair this week. Um and I do not have any conflict of interest. Alan Barnes. Alan Barnes, team chair. No conflicts. Hello.

Eric E. Hi, Eric. Do you have audio? If not, I can come back to you at the end. Um, maybe I'll I'll come back to Eric. Um, Eric Tikio. Yeah, I just got a text from Eric. He's having technical issues. Okay. Thank you, Randall. Um Erica Tamp

Erica Tamp committee chair uh care directions and conflicts with medical case management, non-medical case management, referral for healthcare and support services, medical transportation and HIPSA. Bradley Reese. Hello Bradley Reese. No conflicts. Celeste Maya. Celeste Maya. No conflicts of interest. Dr. Kieran Ramen. Dr. Karen Ramen. No conflicts. Michael Brown.

Uh, Michael Brown. No conflicts. Emily Hauling. Emily Hauling. uh conflict medical um behavioral health, uh nutrition, whole food bank meals, um and oh my gosh, food bank meals. Um nutrition and uh substance use goodness. Jason V Cruz.

Uh Jason V Cruz. Um conflicts include primary medical substance use mental health, HIPSA, and referral for health and support services. Taylor Kirkman, uh, present conflicts with primary medical, HIPSA, mental health, substance use, and referral for healthcare and support services. Jimmy Borders Jimmy Borders ADHS ADAP Right Part B uh conflict adap Eduardo Morera

hey team good afternoon Eduardo Mora go by Eddie and I'm the HIV prevention program manager at ADHS no conflicts Esmeralda Barentos hi everyone it's conflicts with medical case management Benjamin Pearson Benjamin Pearson conflict medical case management Steven Lundy Steven Lundy Terrace Health No conflicts Tena Drake planning council no conflict Jeremy Hiveron Jeremy Ion Maroba County

Carmen Batista Carmen Batista Maropa County. Thank you. So that is everyone on the agenda to speak and all planning council members. And just as a reminder, there is a agenda item at the end of the meeting for public comment. So if you are a member of the public, you may speak at that time. And for now, I will hand it back to Randall to proceed with the agenda.

Great. Thank you very much, Gwen. Um item number three is a review and acceptance of today's agenda. Um, you did receive the agenda in your packet and Gwen will probably pull it up on the screen in a minute. Anyway, we just want to make sure that you've had exposure to um that agenda. Keep it in mind. Um, we can't make any major changes to the agenda. The chair can change the order, however, um, of items um, if need be. So again, just making sure that um you're familiar with today's agenda. Next is line item number four um which is a review and approval of the minutes and action items from our last meeting. Um, and I'm sorry I don't have the date um of that meeting in front of me, but um again those minutes were sent to you in your packet. Hopefully you've had a chance to look them over. Um if not, if you could do so um quickly now. Um, and then, um, if there aren't, um, any changes or corrections to those minutes, um, then I would gladly entertain a motion to approve the minutes. So,

Randall, can we call Duvia in for quum, too? Oh, absolutely.

Thank you, Jeremy. Hi Duvia. Hi Randall. And add you to quorum. We now have 18 of 23. And Duvia for the tape could you just go ahead and introduce yourself um and let us know if you have any conflicts of interest.

Certainly. Duvia loano chosa. Conflict of interest with mental health, substance abuse, uh medical case management, non-medical case management, psychosocial and eh. Thank you. Beautiful. Thank you for being here. Um, and again, we're on item number four, which is the minutes from our last meeting. Uh, we're reviewing it and then, like I said, I'll entertain a motion to um approve those minutes whenever the planning council is ready. Also, Emily has um her hand raised. So Emily, no.

Um, for the minutes from last meeting, it looks like I don't know if it even matters, but Jenny's name is on there twice. Ah, thank you. That's a good catch. I will make sure to take that off. So only on there once. Thank you, Emily. Good job, Emily. We'll um get you a raffle ticket or something for the for today's prize. So, thank you. Uh, I'll make a motion to approve the minutes with Emily's uh, correction. Great. We have a motion on the floor uh, by Jason Vel Cruz. Do we have a second?

Second. This is Emily. Um, and we do have a second by Emily Hauling. Um, do we have any last second questions or comments? Uh before we um call for the vote hearing none, uh Gwen, how are we doing this vote? Is this going to be roll call or survey monkey or

for this first vote? We're going to do a roll call. So if everyone could just kind of be ready to unmute themselves um when I call your name. Um I'll start with Eric Dies. Actually, I think Eric might have left the call. Um, okay. Alan Barnes, yes. Erikica Tamp, yes. Suia Lozano, yes. Bradley Reese, yes. Celeste Maya, yes. Kieran Ramen, yes. Michael Brown,

yes. Emily Hauling, yes. Jason Vel Cruz, yes. Taylor Kirkman, yes. Jimmy Borders, yes. Eduardo Morera, yes. Ezalda Bartos, yes. Benjamin Pearson, yes. Steven Lundy. Yes. Tena Drake. Yes. Thank you everyone. Motion carries.

Great. Um thank you everyone. We appreciate that. Um line item number five. Um if we could, if there's no objections, um I would like to take a moment of silence um for all of those people um that we have lost to HIV. So just if we could take a moment to remember Thank you. Um, line item number six is the chair update. So, that's my time to um share anything that's uh important coming from me to you. Um, again, I just want to remind everybody that um it's been a fantastic six years. Um, but this is my final week. Um, as your planning council chair, um, it's been a great honor to to

to serve the community, serve the comm

and for some reason I'm getting feedback. Um, so anyway, um, it is my last week as planning council chair and again I want to thank each and every one of you. Um, this is an incredible jurisdiction. Um, everyone here does incredible work to make sure um that we're doing the best job that we can to take care of the needs of our community. Um, and I just want to leave everybody um with a thought that you can kind of be thinking on the next day or two, but just remember that it takes more than medicine to eradicate HIV. So again, it takes more than medicine to eradicate this disease. Um, that was hard. Line item number seven, um, is Ryan White HIV AIDS Part A recipient update. So, um, our recipient is Jeremy and he's here today and, uh, he's got a lot of, um, positive information to share with us. Correct.

Thank you, Randall. Yeah, I got a couple of uh announcements before uh I get into the allocations update. Uh first of all, um we did get all of our uh submissions in uh by January 15th for our uh part A site visit, HERSA site visit uh corrective action plan. Um HERSA did uh approve all of the submissions and marked everything as resolved in early February. So we are good to go. Um we've begun releasing some updated policies and guidance to providers based on that. Um particularly our contracts policy which includes some more robust sections on uh site visits and monitoring uh and program income and 340B monitoring. Um, and then just wanted to thank you to the council and all the committees for the hard work that you did and the uh the quick work that you did in in addressing the findings that were uh related to planning council uh um and getting those done. Um really do appreciate all all of that effort. Um next we do uh we have received uh word from HERSA about the upcoming national Ryan White conference. They do this every other year. Um it is held in DC and this year it will be from August 4th through the 7th. Um our part A and E grants do require um us as part of the notices of award that we send uh um a select number of representatives for each grant to the uh conference. This year they did include three spots for planning council. Um, one is for planning council support, one is for the planning council chair, and one for an unaligned uh client member. Um, they've also asked um uh our project officer

made a request um last month. We should be getting official word hopefully soon. um but they would like um uh Gwen and a planning council in a panel uh regarding planning council during the conference. So um more to come on that once we once we know more. Also I do want to share that we um another team within the hope division here at Maropa County Health uh public health is uh has launched the 2026 community health needs assessment survey. I'm going to pop the link in the chat for you all. Um, please do uh participate. We sent this out to all of you as well in an email. Gwen shared it um with uh planning council's uh members, providers, and our partners is open to anyone ages 13 and up. I just want to make sure I'm saying that number correctly. People were hearing three yesterday. I typoed it for swag to say three. It's 13 and up. Um uh so we just encourage you to to participate um and to um uh share it with uh your friends and family who are in Maricopa County. It really does help to guide and shape local priorities um and funding um for programs um in our county. Um that is it until I get to allocations updates. I am going to take a moment to turn it over to Carmen's. uh she wanted to share some things too uh while she was here in the meeting.

Thanks Jeremy. Um Carmen Batista, I'm the hope division administrator. So I get the pleasure of working with the Ryan White team uh and with Randall and I just wanted to mark the closure of the six years of Randall uh being the chair of our planning council. And I've I've had the privilege of working with Randall for more than 10 years and I have learned so much from him. Uh Randle's provided long-standing steady leadership to our planning council and he's been such a great partner. Um you may not know Randall will meet regularly with Jeremy and I. He raises concerns when they need to be brought forward and then he's very thoughtful about how we can resolve those. And Randall, he just like leads with dignity and he champions people with lived experience and he's done so much work to make sure community voices are not only at the table but that folks are understanding the decisions and really helping to shape them. And I just want to say thank you Randall. Um our work is so much stronger because of your leadership, your integrity and your commitment to the community. And um I know there will be an election. So, I also want to note that Randall's put down a pretty strong groundwork for our next planning council chair. Uh, and certainly some of his leadership is because Randall's a wonderful person, but there are also um other traits like his commitment, preparation, and his partnership that I think could be modeled among other council members as well. So, if you've been thinking about stepping into leadership, I would definitely encourage you to consider it. It's a great opportunity to elevate community voices to help guide those meaningful decisions that directly impact our community. And um Randall's graciously, he's still here for a year, so he's here to support you. We're here to support you. Um and leader transitions are just an important part of this work that we do. So, uh with that, I just want to say thank you so much, Randall. Uh and thank you to the

planning council, uh for all of your continued work and support.

Thank you, Carmen. Thank you, Corin. Um, we'll have some more time later if you saw the agenda as well um uh to talk about about Randall, but I I'm going to switch focus into the allocations uh and expenditures update before I share my screen. Um, we did ALS we did share with you all uh a week or two ago. Apologies for not remembering exactly when. Um but we did receive our partial notice of award for the uh part A program um for grant 2627 which begins March 1, so just in a few days. Um the award amount was for just under 3.3 million. Um and that represents about 43% of our estimated our anticipated formula funding and 28% of MAI funding or minority aids initiative funding. Um HERSA has indicated that uh level funding is uh is expected consistent with the recently passed federal appropriations bill. level funding may look a little bit different for us considering that they're also implementing uh the first of five years of the phased process to uh allocate those funds or award those funds based on last known zip code for individuals living with HIV rather than zip code of diagnosis which they've been doing for for many years. So that calculation for formula funding has changed. So we might see a slight bump. Um but we'll know more once we get our final award, which there's no time frame on when that's coming. Um but hopefully uh it will be much sooner than last year when we didn't get it until late June. Um so uh we're kind of holding out that hope that it'll be here uh by uh May, which would be normal time frames um from previous years. We have not yet received our EG partial

notice of award. Um but we have been told um as of yesterday that it's not if, it's when. So it's on its way. It's just making it through the process. Um with that said, we are hopeful it'll be issued this week, but it might be delayed slightly. Um services will continue at current funding levels until we see both full and final awards. So just want to be clear about that. All right, let me grab my allocations and expenditures report. One second. I had it open. I think I accidentally closed it. There we go. Let me know when you can see my screen.

Got it. Okay, thank you. Um, okay. So, as you can see, this is also shared with uh the U meeting packet. We are currently projecting to be um this is uh expenses through December. We're currently projected to be 573,000 under spent in part A and MAI funds. Um please note that since uh I gave this overview yesterday at executive committee we've been working with providers to it and and internally to identify where some of the shortfall was happening and we have identified that we should see some increased bills and in the last uh uh month submission. So that number is going to shrink in terms of um what we're projecting to be under spent. Um we are capped for part A carryover at 348,000 for grant year 2025. However, that cap is based solely on that formula funding um and not does not include MAI. MAI any unspent funds in MAI we can um carry over to the next year even up to 100% of it. It won't be that much but we will be able to carry over um um some more MAI funds. We also get within our award both not just the formula funding but also supplemental funding which is based on our grant application and the scoring of that. So it's a smaller portion that that is based on. So we are going to be we're uh we will be good we will have be able to carry over every uh all the funds that we have un unspent this year but that number should shrink as well. So be closer to that uh that cap amount that we see there. Any questions on that? I think in years past we have probably not explained that difference between where the cap is um calculated from as

clearly um possibly in the past but is there any questions on that bit? That's really the main um update for today. I know Randall there's a agenda item number eight on uh reallocation um approvals. We don't have any at this point either. We are kind of holding steady. We will need to do under the rapid reallocation authority that you all approved in December. We will have to do some reallocation between some services come the end of the grant year. Um once we get final bills in, we will be doing that. Um uh so between February 15th and the end of fe or sorry March 15th and the end of March, we'll be doing some reallocations then to close out final expenditures. Um, and that's normal processes. So, kind of back to normal this year, which is nice that we're not doing a bunch of a bunch of reallocations um throughout the last half of the year like we did last year. So, it's been kind of it's a it's steadied out. So, that's good uh good news. Any questions on that? And Randall, I'm complete.

Great. Uh, thank you for the information

and as always, please keep the planning council informed of anything um as it happens and you can share. Um, next on the agenda, again, um, we're eliminating line item number eight, uh, because there is no reallocation, but next on the agenda is item number nine, uh, which is to review and approve the grant year 2026 27 meeting schedule. And I'll turn that over to Miss Gwen, and she can tell us what's going on there. Thank you, Randall. So, I'm going to share this schedule on my screen. This was also sent out in the meeting packets last week. And so, this just goes through the entire grant year. So, starting with March 26th and ending in February of 2027. Um, the only dates that we don't have tentatively chosen yet is PSR. So, as you can see, it's just for August 26. So, there's no date for that yet. Um, everything else I will just kind of keep on the screen for you all to review. Does anyone have any questions? Um if not, we're going to go ahead and um entertain a motion to approve the schedule. Um

do we did you want to make a decision on PSR? Um yes, if we could. And then just one other thing that I noticed um on the top it says grant year 202526. Thank you Randall. It's okay. And then everything else will be in line. So, um, yeah, if we could make the decision on PSR, um, I think you said you were going to have some information that you were able between yesterday and today.

We're good to go on, uh, anything in August. Um, so, uh, we were able to look at the date, so we we're fine. So, we the Brian White conference is the 4th through the 7th. Um, the PAR office requests that we not do PSR the week after. Um if the if the council was uh happy with a Thursday Friday uh uh the dates like we did last year, then we could do the 20th and 21st or the 27th and 28th of August. Either one would be um uh would work uh on our end if that would work for the council.

Okay. So again, our options are Thursday, August 20th and Friday, August 21st or Thursday, August 27th and Friday, August 28th. If everybody can kind of look at their schedule and see um if it makes a difference. Again, this is um the most important meeting uh that we have during the year. It's very important um because it uh decides what money is going where. Um so again, it's one of those meetings where it's mandatory um that everyone is there. So does anyone have any preference?

Alan's got his hand up. Excuse Oh, Allan talk to us. Randall, um, are we still considering having one of the PSR days be in person? Great question. Um, we had, um, had some discussion. I can't remember if it was an executive committee or chips. Uh, but there was some talk. And why don't we go ahead and let um cuz Erica's raised her hand and um I know she might have some extra feedback on having one of the days in person. So Erica,

thank you. Well, I I do appreciate inerson meetings, so I think it is nice to have that. Um I don't remember the time frame. Uh but I can say I don't I don't prefer usually having meetings on Fridays just because I think sometimes people end up off for various reasons. I also like to end my week with a free Friday to kind of wrap life up. And this is a good chunk of time and needs real focus. So I don't love a Thursday Friday. I'd rather see like a Wednesday, Thursday. Personally,

I see some uh nods. So, um so like Wednesday, August 19th or the 20th? Um anybody have any thoughts on those dates? Could the Would the 26th and 27th be okay for everyone? Uh, works for me. Any of those two days I can make work.

We can uh and then we can look uh right away to see if we can confirm a space as well. So, we're looking August 26th and August 27th. It's a Wednesday and a Thursday. Um, if we were to um do one of the days in person, would it be better to do like that first day is just like a lot of presentations from providers and stuff like that or would we prefer to have it the second day where we're kind of like face to face and hashing our decisions out? And again, either one of them works for me. Does anybody have any thoughts on having one of those days in person? And then do you have any preference? I I think that we would need to think about logistically if we were to have in-person meeting like logistically how that would work in terms of either the voting or the presentation. And so I would uh defer to Gwen in terms of thinking about whether that's feasible. It seems to me that having both the presentations and the voting electronic uh creates a better paper trail, but that's just my thoughts. And I'm sorry, I um was reading a message that just popped up, but what was the last part of what you said, Jason? So, for voting, I I think that having that electronically is probably cleaner. Um, and for presentations, it's often times easier to present uh in a virtual

meeting as well. Okay, great. Thank you. Um, Mr. Allen. Yes, Randall. Um, I read what Jimmy Border is saying and what Jason saying. Yeah, logistically the the partner reports that means you're going to have to have that many more people physically show up at a meeting. And I think it would be kind of cool to actually do the PSA with all of us in the same room. I've never seen that happen before. So, that's my opinion.

Okay. And kind of fill me in on what Jimmy had to say or um that the Well, Jimmy, I'm not going to speak for you. It's in the chat, but I think he said, "I'm not going to speak for you." How about that? We can always take this to Chips, too, and kind of hash it out, too. give it'll give Gwen an opportunity to take a look at how things could be done uh in person versus virtually too. They understand what Jason's saying about being able to the the paper trail on on the votes too.

Yeah, that's great input. I like that. So, um Jimmy, you want to go ahead and I think that's you. Yeah. Sorry. Sorry about that, Randall. I was on the phone so I couldn't I'm trying to multitask very poorly. So, um, what I was saying was kind of what Jason said was for us that would be five people at that at that meeting because we have five different people presenting. So, that's why I was saying if you could do it through Teams or online, that would probably be easier for us.

Okay, that makes sense. Um, and then, um, Stephen, I think I saw your hand up as well. Oh, I was just going to say I I think doing the second day in person still worth it if we can maybe talk among the council members. We could still vote electronically potentially through our phones or some other way by joining a meeting but still be in person to debate talk. Um, well, what we'll do then is we'll take everybody's input and um, I know Gwen's probably got all kinds of notes already and making plans. Um, but um, we'll run it through chips and see what kind of decisions they can come up with. But otherwise, let's go ahead and just save the date for Wednesday, August 26th and Thursday, August 27th. Do I have that correct?

Yes, that's correct.

Okay, great. What we're going to do next is line item number 10, which is our HERSA and CDC recipient partner updates. Um, and if it's okay, um, I would like to start out, um, with our esteemed representative from Access Medicaid, um, um, Dr. Ramen. Do you have any, um, information for us today?

No. Um, thank you for, uh, the kind introduction, Randall. Um, no, no updates. Um I I would just like to um just highlight that we are in the midst of trying to figure out exactly how HR1 is going to be applied across um all of our members and our communities. Um and so of course our HIV population is part of that. I would say that um in terms one of the pieces of that is um determining medical frailty which there is a host of chronic diseases that fall under that. Um so this is like you know a a multi-team multi-pronged effort across states and it's nowhere near done but we're diving into all of that verbiage and trying to sort our way through.

Great. Well, we uh appreciate that information and we appreciate you bringing um any information that you can bring us going forward um as related to that. So, welcome to the team. Um next we'll turn it over to part B. Is that you, Jimmy? Did I lose Jimmy?

I think we Yeah, I think he dropped off the phone for a minute. Yeah. Uh then we can just go ahead and do part C if that's okay. Nothing to report today. Thank you. Okay. And is that the same for part D? It is. Yes.

Okay. Thank you very much both of you. So, um if uh Jimmy comes back, we'll figure out um how to squeeze his report in somehow. We'll make it happen. Um next, this is going to be interesting. Um line item number 11 is our open nominations. What do we mean by open nominations? We um Jimmy is there. So before I start on the open nominations, Jimmy, are you with us?

Yes. Sorry, I'm at the office and we literally lost internet for the entire building, so I had to click over to my phone. Sorry about that. Um are you prepared to do your part B report or is it bad timing? Uh, it's bad timing right now because I don't have access to anything.

Okay. Um, well, if anything happens that you feel like needs to be shared with the team, um, you can do that. Um, and we'll make sure that everybody gets that information. So, um, hope you guys get everything back online over there. And we're going to turn again to item number 11, which is the open nominations. Um, and Gwen, are we going to do that um slide presentation? Yeah, I can pull those up.

Okay. We'll give you a little background information and then we'll get going. And if anyone nominates uh themselves, we'd like to give you a minute or two just to kind of explain um why you um are interested in the position and what you think you could bring to it. So just one moment. Sorry Randall, I my um PowerPoint is opening or the slides are opening very slow. There we go. Um, open nominations for our executive team. Uh this is for um positions that um will be from March 1st, 2026 to February 28th, 2029. Uh so generally it's a three-year term for each of these positions. Um, again, sometimes life happens and people can't do the three years, but then we just um we'll do an updated open nominations period. So, next slide. Um, officer contributions. Um, they provide oversight and guidance to all of our other council committees and workg groups. Again, we mentioned that they are three-year terms. um again with two consecutive term limits before you um term out of that

position. Um it gives you automatic membership on the executive committee. Um they're structured to encourage community leadership and all activities are supported by the planning council support staff meaning Gwen. Next slide. Um, that one's very busy. But, um, do we have it where it's just, you know, planning council chair like a few? There we go. Open officer positions. First, we have planning council chair. We have one seat open. Again, two term limit. Qualifications. You need to have been on the planning council for at least one year. Who can nominate you? Only yourself. Um it requires about 3 to four hours monthly of your time and again we mentioned uh the term dates and um next would be planning council vice chair we have one seat open two term limit again qualifications you have to be on the planning council for a minimum of one year would be self-nominating again requires about 3 to four hours of your time each month and then we discuss the term dates. Next slide. Then we have positive community representative. We can have up to two. Um we have one seat open currently. Term limit is two. Qualifications are that you have been on the planning council for at least 6 months. uh that you're self-nominating and publicly de declaring your HIV status,

that you um are a client of Ryan White Services, and that you're not employed or on the board of any Ryan White funded agency. Again, only self-nomination, 2 to three hours of your time each month. special populations community representative. We have one seat open. Uh term limit is two. You have to be on the planning council for 6 months minimum. Um again you have to self-nominate and be a member of a special population. Um, again, a special population can be um, for example, any community that is um, currently underserved. Um, and it's you can't be on the board of any Ryan White funded agency. So um again for this you don't have to declare your HIV status but you do have to declare that you want to give a voice to a special population on executive committee. Um only can selfnominate and two to three hours. Next slide. So, uh, first nomination is going to be for planning council chair. Uh, do we have anyone that would like to self-nominate? And if you could just kind of raise your hand. Um, Michael Brown, um, could you go ahead and, um, talk to us for a minute

or two and just explain to us why you would be interested in being the planning council chair and what you think you could bring to the office. Go ahead, sir.

Yeah, thank you. Thank you, Randall. And, um, thank you for your service on the planning council chair. Um, I'd like to just say good afternoon, everybody. I'm honored. Um it would be an honor to serve as a chair. Um uh my HIV positive status is not just a part of my personal story. It's part of what drives me my commitment to this work. Um I understand firsthand what access to care uh means. I understand what it feels like to rely on a system and hope it works. I understand the difference differences that Ryan White HIV program makes in people's lives every single day. Ryan White services are not theor theoretical to me. They represent medication access, stability, coordinated care, dignity. They represent the ability to move beyond diagnosis and live fully. When we sit at this table and make funding decisions, we are shaping real outcomes for real people, people like me. If elected chair, I'd like to bring both lived experience and discipline leadership to this role. I'm committed to ensuring the consumer voice is not symbolic but central. Representation matters and so does structure. Our decisions must remain data-driven, equitable, and aligned with federal guidance from the human resource service administration in the HIV AIDS bureau. Being HIV positive gives me the perspective serving as chair would be require neutrality, fairness, and accountability. And I am fully prepared to uphold these responsibilities.

Lived experience strengthens governance. It does not compromise it. Maricopa County continues to grow and change. Disparities persist. Stigma still impacts our community. We need leadership that understands both systems and human experience within it. Uh thank you for your trust and your consideration.

Great. Thank you, Michael. Uh, do we have anyone else that would like to self-nominate for the position of planning council chair? Hearing none, um, we'll move to vice chair. Uh, do we have anyone that would like to nominate themsself to serve as vice chair of the planning council? Okay. Um, with that, um, I would like to declare myself for the position of vice chair. Um, my decision to do this is based on the fact that, um, I would like to serve as a mentor to Mr. Brown if it's acceptable for him for um the next year um to work with him and to give him the training that we don't always um get to have when we move into positions. So um I would like to be considered as vice chair. Anyone else? Okay. Um then we have um what are my other two categories, Gwen?

So the first will be the positive community representative. Okay. Do we have anyone that's interested in declaring a self-nomination uh for that position? Sorry. Okay. And the other category, the last position is the special populations community representative.

And do we have anyone interested in serving on the executive committee in that role, being a voice for special populations? Uh, we've got Tena. Are you self-nominating? Well, I had a question. Not self-nominating. When you guys say a special population, what kind of population are we talking about?

Um, underserved communities. So it could be um anything from um you know African-American, Indian, unhoused um different different communities that always that don't always get a voice at the table. Okay. Have you been on the planning council six months? I have. Now it's seven, but I was just having a question.

Oh, cuz we would certainly entertain your uh nomination because I think um kind of knowing some of your background and some of the work that you're doing, you would uh uh bring the voice of um several populations to the table. So I'll just

I would yeah I would like to do the self-nomination for that cuz I wasn't really cons sure if you know being African-American part of that veteran unhoused those kind of things cuz dealing with homelessness and all of that that I've actually experienced and having to deal with domestic violence and someone like taking my medication like so I just didn't know which demographic I'm looking at and which one I should just point to or how you guys would, you know, differentiate. Don't take this one or just speak to this group because I don't know. Um, if if you have the background and the knowledge and the desire, you can represent several populations. That's fine. Doesn't have to be just one.

Okay. Okay. Okay. Okay. Well, then I would like to self nominate myself for that little position. Thank you, Tena. We found something for you to do. Okay. I told I told you we would. So, yes, you did. You did. All right, Gwen. Uh, can you uh walk us through the actual Survey Monkey voting process?

Sure. So, I think what we'll do is we will have this as a slate vote where all three positions will be on one poll through Survey Monkey. So, we will probably just do like a regular motion in a second and then I will put the survey monkey link in the meeting chat and then give folks a few moments to take the survey. Okay. And is that okay with everyone that we do it as a slate vote or I I honestly have a question about that. Why would we do it as a slate vote? Why can't we vote individually per position? Yeah, we

individual questions on sorry they're individual questions on the thing on on the thing. So you will vote individually on each person. Sorry, I think slate is the confusing part just so you can do all the votes all right away. So you have to so you have to vote several times on voting. So it's one survey but individual it's one survey individual votes on individual question. Yes. So, it's just a motion to go to that vote basically. Okay. Thank you. I I think slate voting I think one button for all three and that's Yeah.

Yeah. You have to clarify just a motion to vote on the nominations. Okay. And Jason, thank you for uh bringing your concern to us. So, thank you for um giving us the opportunity to clarify. So, Gwen, can you go ahead? Randall, this is Allan. I make the motion that we uh take a vote.

Okay. We have a motion on the floor by Alan Barnes um to do our voting for the open positions. Do we have a second? Bradley here. I'll second. Bradley Reese is second. Thank you very much. Uh any last minute um are you going to do a roll call vote or No, I'll put the um I'll just have the survey um monkey the link in the chat and then everyone will be able to vote separately. It's one link with three questions.

Okay. But my my question is we we have a motion and we have a second. Normally that kind of implies that there's a vote. So, but um the way that so with the way that we had designed it was like the voting would happen through the survey monkey, but we can certainly do if that's that would make more sense to do a roll call before we go into the survey monkey. No, Gwen is correct. Randall, the motion is to go to the vote and the vote happened in the survey monkey. We announce the results after we tabulate it.

Okay, that makes total sense. I I just want to make sure that everybody's comfortable. It's just when I see someone's head turn red, it gets concerning to me. So, um, go ahead, Ben. And then real quick, Erica, I see that your hand is up. Well, I think what Randall was trying to say is that usually if someone puts forward a motion, you have to vote on the motion, right? Yeah. Yeah.

I think that's what Rand's saying. Then, yes, we're talking about voting for the actual candidates in the survey monkey, but since someone put forth a motion and seconded it, do we have to vote on that motion? I think the motion on the table would be like about the process of us voting and we're voting to use the survey monkey to conduct the election. Okay. Right. And our correct me to do that. Right. We have to vote on that. Right. I think

and the first part we can do as you're saying like a roll call. We'll just call everybody's names. We vote to use the survey and then we'll go to survey monkey to vote on the candidates. Am I getting that right? Yeah. Okay. So, yeah, the motion is to open the survey monkey. So, I I will first do a roll call and then we will use the survey monkey. Um, so are there any um other questions or comments before I go into a roll call? Hearing none, I will start with Eric Een. Yes, Alan Barnes. Yes, Erica Tamp. Yes, Dubia Lozano.

Yes, Bradley Reese. Yes, Celeste Maya. Yes. Kieran Ramen, yes. Michael Brown, yes. Emily Holland, yes. Jason Val Cruz, yes. Taylor Kirkman, yes. Jimmy Borders, yes. Eduardo Morera, yes. Esmeralda Bartos, yes. Benjamin Pearson, yes. Steven Lundy, yes. Tena Drake, yes.

Okay, so the motion to open the Survey Monkey would carry. So, I will put that in the chat now and give everyone a few minutes to complete the survey.

Okay. And hopefully everyone is completed voting. Um but either way um we're going to share the results on a later agenda item so that it'll give us time to verify um each of the results if that's okay. Um next we'll start our subcommittee updates and we'll start off with training education and membership or team committee. Um our chair uh for that committee Alan Barnes is with us today and Alan Barnes. Can I turn the floor over to you sir? Yes Randall. Thank you.

Thank you. I will begin by saying our just past conversations about voting slate democracy is safe with this planning council. Okay, we are going to go make sure everything is done correctly. That is terrific. So um and second thing I want to talk about is outreach. We have two events coming up. The AIDS Walk is March 21st down at Steel Indian School Park and the Rain Rainbows Festival is Saturday and Sunday, March 28th and 29th and that is down there at Heritage Square they call it. Um, there are still signups times available if anyone on the planning council would like to go down and uh participate with the U equals U campaign. They have a great booth there and we can uh our job would just be to talk to people about the planning council, hand out our postcard and um see if anybody is interested in joining the planning council. It's a good time. Like I said, we're partnered with the U equals U. So, it's not like we're there just the planning council. It's a it's a good group of people. And we have gotten results of people who have applied and joined the planning council because they heard about it at one of these events. So, if you're available, uh I think I've signed up for this, uh the first one on Saturday. But, so, and the thing is if you see just two spots available, it doesn't mean that there'll be just you two people there, maybe from the planning council, but like I said, there'll be a whole other team there. It's a great group. So, those are my two announcements about outreach. The second thing that we have to do for the team

committee today is to vote on a new member application. When are we going to be doing that by survey monkey as well? Yeah, we'll use the same process that we just did. So, we'll take a motion to open a Survey Monkey and then that's how we will Yeah, we'll vote on the Survey Monkey. And the uh applicant for admission that we will be voting on today is for Stacy J. Cavalier. I have not seen him on the uh team's screens. Is he here today, Gwen? Um he's not in this meeting today. Um he did he was at Teams to introduce himself, but yeah, he's not he's not here today.

He was okay. That's okay. We can still take a vote on him. Um what now? We're going to break out into a meeting of only planning voting planning council members. Correct.

Yes, that's correct. So um yeah, as we always do, we have to go into an executive session before voting on an applicant. And so for today's meeting, due to limitations with teams, we are going to have to ask everyone who is a member of the public or a member of part A staff to please leave the meeting. This is how we would do it if we were in person. So just um please um step out of the meeting and you can um rejoin using the same link and then that will put you back into the waiting room and so I can let you back in as soon as the executive session is over. So, first we'll just need to do a motion and a second, Alan, and then we can have people leave.

And it'll take us about five, six minutes before you can rejoin. So, it won't be that very long. So, at this time, I would like a motion so that we can uh go into an executive session before we come back to vote. I first motion. Thank you, Eric. We have a motion. Do we have a second, please? This is Erica. I second that motion. Thank you, Erica. Okay, for those of you who are not voting members, please remove yourselves from this team meeting right now. And oh, wait, we didn't take the vote. We'll just do a roll. Are there any final comments or questions before the roll call?

Hearing none. I'll start with Eric Een. Yes. Alan Barnes, yes. Erica Tamp, yes. Divia Lozano. Yes. Bradley Reese, yes. Celeste Maya, yes. Kieran Ramen, yes. Michael Brown, yes. Emily Holling, yes. Jason Vel Cruz, yes. Taylor Kirkman, yes. Jimmy Borders, yes. Eduardo Morera, abstain. Earaldo Bartos,

yes. Benjamin Pearson, yes. Steven Lundy, yes. Tena Drake, yes. Thank you everyone. So, the motion would carry. So at this time if you are still on the call but you are not a planning council member please