Audit Advisory Committee - Regular Meeting

To today's meeting of the Hideaway Beach Tax District. Tara, could you call the roll, please?

Present.

Present. Vice chair DeLaughter.

Present.

Member Ramirez. Present. Chair Ryan. Here. Okay. Do the Pledge of Allegiance. I pledge allegiance to the flag of The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Okay. I think everyone has a copy of the agenda. Does anyone have any changes they would like to make to today's agenda?

I move that we accept the agenda as written.

I'll second the motion.

Okay. All in favor?

Aye.

Aye. Any opposed? Okay. Motion passes unanimously. The next item is approval of the minutes. We have two sets of minutes to approve. Does anyone have any changes to either of the sets of minutes?

I'll I'll approve those too. Make a motion to approve those.

Okay.

I'll second.

All in favor? Aye. Any opposed? Okay. That passes unanimously. So we'll move on to old business. And the first item there is sand dollar maintenance and escarpment management. Mohammed De Bees from Humiston and More.

Thank you. For the record, Mohamed Abiz, Hamsuram, we're engineers. The first item in our agenda is the Tiger Tail Sand Dollar Island maintenance. I put on the packet maintenance plans for restoring the escarpment as of now, and it's good to see that the restoration that we did earlier this year is holding up. The line is still where it is.

We've lost some of the western front of the split as a result of the king tides that passed in October. And the as a result, we had some long and escarpments exceeding the permit allowance. So we did submit to FWC a request to waive a waiver from knocking the escarpments at this time since we are after the turtle nesting season and then making sure that the escarpments are resolved prior to the turtle nesting season in mid April. The recommendation that I have in front of you is to instead of knocking the escarpment down, is to ramp from the escarpment out so that we can not lose the integrity of the elevation of the berm. So as it stands, there are areas where the width of the berm behind the escarpment is too narrow.

If we knock it up, then we'll basically lower the berm significantly, which will make it susceptible to overwash easier. So to do the proposed maintenance work, we will need roughly 5,000 to 7,000 yards, which we can get from the sand trap and place that sand in front of the escarpment. And we can do this work with the same contractor that did the maintenance work post the 2024 storms. I requested a quote from the same contractor and the quote is on the agenda item, if you can Martin can put that up. And this request for maintenance quote includes $11,500 for mobilization, dollars 105,000 to excavate the 7,000 yards and place them on the berm.

I also had a contingency item for additional 2,000 yards if needed, since we're going to be doing this work in January, if a cold front or some or any need for additional quantity and that adds another $30,000 And then the fourth item in this request for a quote has the telling, which is required, and we have been able to waive it in the past few years. But depending on FWC's direction, I added that item in there. And we if we finish the maintenance too early, we'll defer this item by itself to be done in April so that we will have the full compliance with our permit for the maintenance of Sandalor Island. The total for EarthTec for doing the proposed maintenance work is $156,000 And in addition to when we do this work, since it will include some work in the water, we'll need to do some turbidity monitoring and permit compliance, just like any event. So that's also in a follow-up request.

But if I can pause and see if you have any questions regarding the proposed plan and expected costs for the maintenance work that is proposed.

I have a comment and a question, Mohamed. I'm assuming that this work would be done on the Collier County contract that we did the earlier work on. So it doesn't require going out to separate bid. That's an existing contract that the City of Marco Island can piggyback on. So that's under the auspices that this work would be done. And secondly, can you inform the Board of the length and the height of the escarpments that we're dealing with here?

Some of these escarpments range between three four feet, so they are significant. And they exacerbated after, as I indicated, after king tides in late September, early October. I believe some of them would have some recovery, natural recovery, but the length and the scope of these escarpments should not go unaddressed as an item of compliance before Turtle listing season.

And when would you do this work?

This work basically, I specified to EarthTec that we would like to complete this work by February 15. And since it should if it's limited to the item number two in the code schedule that you see, it should take two weeks, barring any weather delays or mechanical issues. So that's why I kind of allowed us four weeks for the actual work, including mobilization and demobilization for that small maintenance.

And my final question is after this work is done by February 15, turtle nesting season doesn't start until May. Do we expect that we may get additional escarpments between then and May?

That's why the grading and the tilling, I will defer those just like we did last year, where we had to come back and do it again. So this time, too, we'll just not do the tilling and keep the tilling and final grading item to be done in April, so we don't have to have that compliance item come up again.

Okay. So you don't expect any additional costs associated with permit No. Compliance

Not unless we get a cold front that changes the necessary volume. I'm not sure if we already reported that the maintenance for the 2024 was fully reimbursable by the county.

Yes.

We reported that in the last meeting? Yes. Okay. So and then one of the County Commissioner made the comment that probably we would be better if we do the maintenance every year other than every other year. And this might be a test to this approach because it is roughly close to half of what we propose for the regular maintenance on a biennial schedule.

And that would allow us to not compromise the integrity of the spit by pushing down the escarpment and reducing the width and the height of the protective berm. So either way, if we don't have any storms or any conditions, when we get to the two year regular maintenance, it should be much more resilient to do the annual maintenance than to wait until we have a breach or a weak section.

Any other thoughts or questions?

Yes. Mohamed, when I look at your approximate work limit highlighted in brown, that appears to me to be on the South Side Of Hideaway.

Martin, can you put that back up, the map? Thank you. Okay.

The brown area appears to be within the property of Hideaway Beach has extended out.

I think where is the gate? The gate is

The gate is there.

Gate is there.

Yes. And

yet when I look down here in your little insert, the green for the work area goes far beyond what it appears to be in brown.

The map is just for the access.

I understand. The map showing the red for access, but it shows green for work area.

Yes. That's exact this is more of a sketch for the contractor because the staging is on the is in the flat area, right on the end of the red arrow. So it will be a work area from staging equipment and moving up and down since it has larger width.

Okay. But the actual work area limits will be as defined in the ground?

UNIDENTIFIED It's basically, it's what we direct the contractor to do. So what we have is a defined quantity. And then depending on conditions when we are doing the work, any escarpments in the constructed berm need to be addressed as a compliance item. I just need to remind everyone that we don't really have jurisdiction line because, number one, we have compliance items number two, the county has been reimbursing the district for all the construction work since the project was completed.

But they're not reimbursing us for this?

The fact that they reimbursed us for the previous work, the management agreement between us and them that made them agree to that reimbursable is that we are responsible for the permit conditions and compliance and monitoring. Every year, every request, just like every proposal I bring to you, I have to bring it to you, and it's up to your discretion to approve it or not. The same way will go for any future request, including if your board decides to ask the county for reimbursement.

But this is a permit compliance Yes. And based on the map, it's clearly from we're working from R 131 to

Yes. Yes.

R 128. Correct?

Yes. And

So that's that's the work area. We're not anticipating work outside of that No. No. And that was his question. And just it's a knit. It doesn't matter. But on EarthTec's proposals, the R things were different. So we should just make sure that in the any final contract with them, we have the correct R

markers. As I said, it's the R monuments, whether it's on the plan, it's all illustration because the permit compliance is not defined to specific length. So in the

But this is where you're saying based on the escarpments we have today, this is where the work needs to be done?

Yes, but it could be different in January. So the whole idea is we have a limited amount of sand and we have escarpments. The escarpments that we don't have enough sand to ramp in front of it, we'll have to knock them down. If we knock them down if we knock down the necking small areas, then we make the sections vulnerable for breaching during the winter.

Okay.

Any other questions? Okay. I think we need to there's also an additional proposal for professional services associated with this. But I think we need to make a motion if we want to approve this proposal or not.

Is this going to be a final proposal or it will be updated in January?

This is the final proposal from

For the work to be done in January and for the city to have enough time to issue a PO for the contractor to mobilize in January and finish the work before bird nesting season in February 15, we will need that to be authorized as soon as possible.

I'll make the motion.

I'll second.

Hi. It's David Tolsis.

Yes, David.

I just have a question. I know this is a quote schedule, but there will there be an actual agreement between the district or the city and Entertech?

The the process is since this is a listed vendor for for Collier County is to use this contract. And this contract is intended for emergency and maintenance work so that it doesn't have to wait for procurement time. So there are a list of contractor that are preapproved, and they have set rates defined in their contract with Collier County. I think Justin would correct me if I'm wrong. Is a process that would be the

So the city will piggyback on the county Yes.

And then they will issue a PO, not a contract.

Perfect.

A purchase order for it.

Thank you. That helps.

Okay. We have a motion and a second. So any further discussion? All in favor? Aye. Any opposed? Okay. The motion passes unanimously. And I think you have a second proposal, Mohammad, for

the Yes. Professional For the professional services for this work, which include two main items, environmental monitoring for the construction, mainly turbidity and vegetation mapping and observation and the engineering services and project management for permit compliance And the

Let me see if Martin, can you bring that slide up? It's just

so that has a total of 25,306 And that, as I indicated earlier, covers 11,100 for Trailhull for turbidity and coordination and then the engineering services for the project plans and specs and monitoring and compliance with agencies.

I would make a motion to approve the scope of services, Terrell Howell and Associates in the amount of $11,100 for turbidity monitoring coordination with agencies and the related one from H and M Engineering Professional Services that totaled $14,206 for a total of $25,306

I second. Any further discussion? All in favor? Aye. Any opposed?

Motion passes unanimously.

That completes the item for this agenda item. I also would like to give you another update on our pursuit with FEMA as we continue to submit a request for FEMA damages from the named storms. They're still processing the application. They're still coming up with some questions. But I believe that we've addressed all their questions as of last week.

And we'll see what the once they move the request for the FWS COBRA review what the opinion of FWS will be.

Okay. The next item on the agenda is an update on long term strategies from Mohammad Deviz, Hamas Dinamo and Michael Koth, Coastal Engineering.

Good afternoon. For the record, Michael Poth, Coastal Engineering. At the last meeting, we covered the different strategies that we had developed, Phyllis and Mohammad and I, with input over the years from the board and stakeholders. We covered the features that are already in your plan, such as continuing the maintenance of the sand spit, the enhancing of the existing dunes, modification of some of the T groynes, and of course, continuing with the beach nourishment. And then we talked about the potential additional measures for the future that have been raised by stakeholders and residents.

Those include around South Point adding additional T groynes and then looking at armoring Sandar Island spit and offshore breakwaters. We presented the descriptions. We presented our professional opinions about these different activities. We were asked to come back with some additional information and put some range of costs as well as discuss the permittability of these different options. So the measures that are in your current plan, the maintenance of Sandar Island, beach nourishment, and the Tigrohin maintenance are all permitted.

So there's no additional permit actions needed at this time, just recognizing that the permit does expire in December 2027. We'll be working on renewing that permit starting in 2026. The dune enhancement would be a very minor modification. It's a very simple modification to enhance the dunes, add some more sand, add some more plants. That's very straightforward.

It's low cost, of course. Then the modification of the very last T groin on North Point. There's been discussion by the 6,000 building representatives about local scouring and how to address that maybe with some modification of that structure. We've discussed it numerous times at meetings over the last couple of years. The notion was when Collier County implements their plan at Collier Creek and puts their additional structure in that would stabilize that shoreline, we wouldn't need to modify that structure.

That process has been delayed by their permitting process. So at this time, it is still in the federal process. With the government shutdown, there was no activity, no advancement because consultations with National Fisheries and U. S. Fish and Wildlife Service were put on hold during the entire shutdown. So at this time, that's still an option. It would require a modification to the permits. We believe it would be considered a minor modification. But it would be both to the state permit and the federal permit. And you already have your federal permit in.

The county already has the application in for the federal permit. So we don't know how the feds would handle adding something on top of the current permit process. We don't want to slow down Collier Creek, because in essence, that should address this. So something to keep on the bookshelf for a tool in the future. If we find we need it, we and raise that and handle that at that time.

So just to clarify that what this means is since we can modify the permit while the Collier County is modifying it for the additional structure. If the Army Corps permits the additional structure, then we don't need to make any modification to our existing structure. If the Army Corps, for some reason, have a problem and then that structure is not going to happen, then we need to look at those modifications and other options to address the local hotspot on the North Side.

I have a question. Are we putting any pressure on the county to get this done?

It's not the pressure is not on the county's part is done.

Yes, the county has done everything except comply with, any other questions that National Marine Fisheries and US Fish and Life Service may have, but they haven't been posed yet because of how long it's taken the Corps of Engineers and the county to get to the point where they can initiate consultation with these agencies. So there's Yeah. Nothing that the city of Marco and Hideaway Beach can really do to to pressure. There's no need to pressure Collier County because they've been trying to get this done and through the federal process, just like we've had issues trying to get through the federal process on our permits in the past.

I think it's been three years that we've been

working on it.

It's five years.

And I think that's more than enough time to give them to get

it done. Right.

I've got to at least send them a letter stating that they need to get going on it.

Mhmm. Counselor Breshnitz brought this up at the Coastal Advisory Committee a year ago, dissatisfied with the lack of progress on this and had the county engineer on the phone to talk about what they were doing. I think this is now a a political issue whether or not we we or the county wishes to exert more political pressure on this because we have I think we've waited patiently regarding obviously, the army corps had to prioritize those communities and projects that were impacted by all the hurricanes we've had. And so we had to be patient through that, but now we've waited. And I think I think it may be time to exert more political pressure, but that's to be determined.

I think to my information, Andy's response indicated that the FWS provided questions and requests for information. And then Nicole or the engineer at Aptam indicated that they were preparing a response. So I don't know if that response was submitted in the past month or so, but we can follow-up with the county to get a clarification if where the ball sits, whether it's at the county response for information or at the agencies for providing the response.

Okay. That would be helpful. Thank you, Mohammad.

I'm kind of frustrated by the fact that haven't

Right. I think everyone is. I have a question about the tea groin modifications, whether it be South Point tea groins or other tea groins. What is our permitting strategy when we put in for the new permit? There was a discussion at the last meeting of, I think, trying to keep it as simple as possible so as not to elongate the initial permitting so that we can do our beach renourishment.

But the existing tea groins are on our permit. So when we go for a permit renewal, do those existing T Groynes stay on our permit so that if we wanted to do any maintenance on existing T Groynes, that would be a minor modification on the new permit? How do how is how does all that work, and what's our strategy relative to changes to structures or additional structures in the permitting process for the new permit?

From CEC's thought process, when we applied for the long term permit back in 2010 and it was issued in 2012 and 2013 by the state and the corps, respectively, it included maintenance features such as filling scour holes, fixing the structures if they are damaged by storms, routine maintenance. Those kind of things are part of a long term plan, none of which should be objectionable to the agency. So it would make sense to include all of those same maintenance elements we've done the last twelve years. Any modification of an existing structure, for example, fixing the structure at the north end or modifying it to address local scour will raise additional questions. To me, that's a pretty minor change.

We're only looking at adding 25 feet of a scour apron, which was done by Humiston and Moore in the past, where we only had isolated structures and they were the end structure. And so that one will be something for discussion purposes. Any new structure, any major change in the structures, that's going to raise the level of the agency review, and that's something that we would not recommend at this time.

So any structures would be a would be a major modification post issuance of the new permit. Regular maintenance would be in the new permit. And the Tiguan by the 6000 Building, we'll kind of have to see where we are with Collier Creek at that point in time. But likely, that would be a minor mod post issuance of the new permit.

And given the lag with the federal process, any permit application, even a renewal over nourishment is now expected to take two plus years because of not just the processing at the district office, but also the consultation agencies, FWS and NOAA Marine Fisheries and the PRD, which is also another brand of NOAA. All these just will have to be automatically requested even for a renewal of a permit. And the expected time for each consultation is about a year, but for the project to be processed in district office and the public notice issued is also expected to take about a year. So under the best scenarios, we would expect if our permit expires in December 2027, that early next year is the time where Michael needs to be submitting the application so that we don't have any gaps between permit authorities.

Do we need to have an agenda item on that in December, Michael, so we can get some agreement on what we're going to do? Because if we're talking two plus years, we're there.

Yes. We need to get going.

I mean we've had the discussion. We have, in our mind, very clear direction of what the Board wants. So we can bring I was planning on bringing the proposal in January. If you want to bring it forward in December, we can bring it forward in December. Yes.

Let's bring it in December.

Okay. I think in that sense, what we're aiming for is if the last dated survey is June or July, is it July or August? July, right?

July.

July. So we would prefer that the new permit plans be submitted when this survey is six months old. Otherwise, you'll need to include a new survey or wait until after July 2026, which would be a bit late. So if I think you would be and that's just my recommendation is to have his proposal approved in December so that they can update the plans based on the survey that was just completed this year and get the initial application submitted when the survey is still acceptable by the Good.

That sounds good. And it again highlights what we've been tentatively planning, which is to do a project by 2027 before our permit expires to renourish Hideaway Beach because I think you said it was like we're 27,000 cubic yards, if I remember what you said at the last meeting, Michael, in terms of the deficit that we have to our template right now. And we have to remember that that's really it was 37, and we put 10 back on the beach last year as part of the the hurricane recovery on Hideaway. So we can expect some further degradation between now and when we do that project. And particularly if we have a hurricane, it'd be worse.

So that and I'm anticipating too that if it if we decided to start this project, say, 11/01/2027, that the agencies would allow us to complete the project into 2028 if if that was the timing that we decided on.

The Corps of Engineers permits allow for as long as you start before your permit expires, you have an additional twelve months to finish construction. So as long as we start before 12/27/2027 or whatever the date is in December, we really have until December 2028 to finish. In that time frame, we would expect the state would issue the new permit so that it shouldn't be a problem with the state.

Right. Right. Okay.

And I think that contingency need to be thought with the Collier County program if the Collier County dredge Collier Creek, that's the closest disposal area, even more easy for them than Sand Dollar And that kind of the scale of the dredging and the deficit on hideaway is in the same order of magnitude.

Right. No, that's what we're looking to do. But as we've talked before, we're kind of frustrated that we don't know what I the timing is gonna be. That's why I keep saying, at worst case, we do it in late twenty twenty seven. So, hopefully, by then, we have Collier Creek or the county has the Collier Creek permit, and we can we can time all this together.

But, you know, that's what we're all working towards, and that's what we're all budgeting towards. And I'd like, as part of this year's financial planning and mill rate setting, Steve, that we have Michael and Mohamed give us the best numbers they can regarding the expenses we're going to have now through the '7 so that we are making sure we're setting the mill rate to be able to fund the projects that we need, but not overdoing it. We want to make sure we're in the right window.

And also for thought process, the county is planning to dredge Wiggins Pass, then Doctors Pass this season, depending on how when they bid it and they have a contractor with a dredge of this size, that may be an opportunity to tag on if we have any needs anywhere, we can through negotiation with the contractor that is working since mobilization from Collier County to here is different than mobilization from wherever their equipment is typically.

When did you say they're doing that?

Wiggins When? We just received the permit for Wiggins Pass from the Army Corps this week.

Okay. So they would be looking to do that work when?

Hopefully this winter.

Okay. But we're not planning

to What do I'm saying is work you need to always keep in mind when dredging activities are in the area.

Okay.

And then see what your needs are and then negotiate with the contractor, whatever that contractor that is selected. Right. And then Michael and I can advise you if this is an opportunity enough to jump the line by a year or it doesn't really represent much saving if we go from start to finish the following year.

Think the other thing we've learned with Hurricane Ian and then Helene and Milton is when there's a major hurricane, costs go up significantly. And we were extremely lucky with our initial Tiger Tail project that we had that all contracted before hurricane Ian hit or it would have cost us probably twice as much. So it made the project not viable. So So that's another consideration is to look for times when the contractors aren't going to be as busy and we can get more favorable rates.

Yes. So between Hamasramur and CEC, we have almost statewide understanding of where dredgers are and what their workloads are and when is a time we're entering the putting a bid might be you're going to get an unjustifiable price or where there are windows of availabilities on those dredgers that can be an opportunity for us. And whenever we don't have an urgent need, but we have space in the template, we should kind of look into that cost benefit since it is relative to the problems that we have to deal with elsewhere. We have problems that have that can wait.

Right. Okay. I think that answers my question on that. Did you want to say some other things, Michael, on your chart? We sort of covered the top half, I think.

So the new features, as we talked about last time, the two T groynes at South Point, you will not get those permitted at this time. Because there are structures, the upland development structures, they're not eligible for structures, marine coastal structures, armoring. The arming of Sand Island, neither Coastal Engineering Consultants nor Homestead and Moore, believe that's a viable solution. The transgressive nature of Sandar Island and the cost make that and the fact that you don't own the land, you don't have any ownership interest, you're adjacent to a critical wildlife area, part of it falls within the critical wildlife area, you're next to an aquatic preserve, you will have such opposition to trying to armor that that we don't believe it's a successful the offshore breakwaters, again, significant costs. Sander Island will continue to be transgressive.

And so to put in offshore breakwaters to try to keep that shoreline in place would be an astronomical expense, very challenging to permit. Because you have to show that your other alternatives aren't working. And Mohammed's plan for Sandar Island has been able to be sustainable with the maintenance. We've been hit with all these hurricanes. But imagine if that size of storm happens three or four times again and Sandor Island collapse onto the shoreline, those breakwaters will have no positive benefit other than they become artificial reefs. So

We saw that with Cape Marco. There are breakwaters and groins and seawalls. But yet when we had Een, they had water they had significant amount of surge penetrating into the property and they have damage to their ground floor elevations because those structures are not high enough to prevent the surge. So there is a difference between the protection from major storms and then protection from nuisance storms and everyday or typical weather conditions, which is what we typically

Well, I think none of us expect anything to stop the surge. But I think the idea is for the the storm energy to be reduced because you've got the large waves on top of the higher water. And so we're trying to avoid the large waves that are going to cause major erosion on the on the shoreline potentially back to our infrastructure, and that's what we don't wanna have. The surge is gonna come, and, you know, we all have to deal with that. But the large storm waves that is going to cause coastal erosion and Erode Hideaway Beach property further back, that's what we want to avoid happening.

For any structure to be able to attenuate those waves, it has to be probably eight to 10 feet above water, which would completely change your aesthetic because you'd be looking at massive piles of structures under normal conditions. So it's better to sustain some damage and fix it if it's within your budget than to try to put massive structures to shelter your coastal community.

Okay. All right. The only things I had on here that I would change had to do with find my chart the regional funding assistance. On the bottom part, you had none, none, none. I would put question mark, question mark, question mark, because that's unknown, particularly if we got to the point where additional T groins were required. We did get regional assistance on the funding of our original T groin. So that's an open question. I don't think it's a definite no. So I think I would say question marks on those. It's certainly not a given that there would be.

But I don't think there's a no until you got to that point and had a conversation. The other thing is the additional tea groins at South Point, you have an Exxon viability. Is that a point in time statement that they're not permeable right now? Because I would kind of make that clear because I think that is a viable solution in the future. It's not

a But as of the conditions that exist, the environmental impacts will prohibit issuance of a permit. When conditions change, then the matrix has to

I'm talking about the mangroves and stuff. Yeah. I think I would just make that clear because in my mind because this is a long term strategy. Strategy. In my mind, if that erodes and we're getting to our infrastructure in that area, additional tea groins is a viable option.

So I don't want an x now to say, we're ruling that out forever. So if you can somehow massage how you present that so that it's clear that could be a viable option in the future, it's not a viable option now because of the conditions at that location at this point in time. But you know, you think back when we put the first Tigroynes in or all of our 19 Tigroynes, you know, the road on Royal Marco Way was being undermined. Water was up to people's houses. You know?

So, you know, clearly, we our facilities were were being eroded and undermined. And so we would be getting to that point in that area. But that might not be in the so distant future in that area if we don't maintain Sand Dollar Island.

I would like to remind you that all these buildings in that area were built up to the new code. And it's conditions for the department permitting that those structures should withstand the storm. It doesn't automatically qualify for any armoring or any erosion control structures. So it it is even if it erodes and the water is under the building, it's still an uphill battle to permit

But remember, the road is right in front of them, and the road has all of the utilities for the community. So when it's getting to the road, that's a concern.

Understood. But I think for administrative and regulatory corrections,

we

have to make assumptions based on the laws that exist based on the conditions that are here. This could be explained or the asterisk that should be put in here

Yes. Would be That's all I'm saying. Yes. This

is long term planning.

This is

long term If we go into hypotheticals, it would be

Yeah. But I I guess I I just wanna be able to make that point with an asterisk or something that this is based on current conditions. Conditions may change in the future that could make it a more viable option, something to that effect. Because otherwise, you look at that and you say, okay, that one's out. I don't

want to when you start to look at this, you'll say, where will you stop? Because when conditions get to that bad, those structures will have the question of the downdraft effects from them. And the downdraft effects will keep propagating all the way to the neighbor and the next door neighbor and the next door neighbor. So it may require a much larger intervention than two.

And

then it becomes I

think But those are all things to be figured out. I just don't want an x saying not viable, throw it out. I want to keep it in the discussion. That's my only point. Okay. But thank you for this work. I appreciate, Phyllis, your work, and Mohamed and Michael. I think this is a good summary that we can talk to the association board about kind of where we are at shorter term and longer term, what we're trying to do.

And one one things to note here is we have a column for initial costs and annual maintenance costs. So let's say for Hideaway Beach, when we if we construct 20 tea groins or the 19 and put the beach nourishment, that's the initial cost. And that initial costs will be in the tens of millions in today's dollar. But to maintain it, you can annualize your spending on your beach nourishment for just hideaway and say it cost us between roughly $700,000 annualized since we were doing a beach nourishment every three years that will cost $1,000,000 plus, plus monitoring and engineering and what have you. So it's $500,000 of $700,000 of annualized conceptual cost to maintain that.

By the same token, you see all these the higher the initial cost, the lower the maintenance cost and vice versa. But for working with nature in general, the annualized cost and the initial cost are closer in range because you're continually maintaining them. The larger the structure, the higher the initial cost and the lower the maintenance. Okay.

One thing I think we have to all keep in mind too is the work that we've done as part of the Tiger Tail Lagoon Sand Dollar Island project has allowed us to expand the area that we could dredge at the entrance to the lagoon and by I e, the sand trap. And by doing that, we have saved probably 1,200,000.0, 1,300,000.0 every three years that we were spending to keep the entrance to the channel open. So as we look at and weigh costs of things, if we stop doing the other, a, it's going to grow into the navigation channel and b, it puts us back in a position where in the future we would have to do that kind of dredging again.

And to add to that, the comprehensive management of both systems allows you events like the maintenance that occurred on Hideaway Beach last winter, where we were able to for insignificant costs to restore all the damaged part on the beach, on Hideaway Beach and benefit from tagging on Right. Regional wouldn't say all but most. Yeah. I mean, when is you're working with such large system, it's I think we sit in a a I don't want to say more than satisfactory recovery compared to the whole region as far as ongoing effort to recover still from Een. When you have Een, Helene and Milton, it's all partial.

And Michael, the higher I think the more north you go, the still pending recovery is ongoing. I think it is the district and their ability to be responsive allowed them to be in the shortest time of recovery compared to any other coastal area in South Of Florida.

Thank you. Anyone have any suggestions or comments regarding this summary? Because this is the basis of which I was informed by our association president that the presentation of this material, instead of doing it sort of December, January, he wants to do it in April as part of all of their hurricane focus. So that's the timing of which we'll go forward to the association board and also to the membership with this as well. We'll have to figure out I want I want to make sure we get a date and timing where we get much broader visibility and probably tape this so that so anyone who's not able to make the meeting can still listen to our presentation.

Because it was disappointing last year that the schedule that we had for presentation, it was not taped, it was the day after Easter, and the attendance was poor. So we need to correct that this year as we go forward.

Have we done any work on that media suggestion we had?

Yes. And all under council communications, I will be giving you an update on that.

Is there a date in April for that or not yet?

Not yet. No. No. So we'll plan for that. Okay. If there's no other questions on this, I just Just

for administrative purpose, these tables are not stand alone. So without the material that we presented in your Board last week, those will raise more questions than answers.

Yeah. Yeah. Yeah.

Linda, April now is early Easter, and we lose a lot of people after Easter.

When when is Easter this year?

April 5. April 5.

Okay. Alright. I'll I'll have some more discussion with Bill on the timing of that. Okay. The only other thing, Mohammed, I just wanted to ask on the status of the management plan that we have to get back to the county on where that stands.

The management plan is basically on temporary hold until we hear direction from the Waterway Committee based on our meetings with the agencies

and

the committee's interest in utilizing existing permits to dredge the navigation channel?

Well, I think based upon the meeting results this morning, I think you can move forward on that. And I would ask member Ramirez here to work with you on that management plan. I I feel like it's been an awfully long time in responding to the county request on that, and I think we need to get that Yes. Done ASAP because we need to have more dialogue with the county on all of this stuff and I need that management plan in order to have that dialogue.

We don't need a management plan that will be outdated the week after we submit it.

Well, but you got to put a stake in the ground because it's things are constantly changing.

So

Yes. I also a very important element in joining the city, the county, and the district's interest in the system that we're managing. Right.

Exactly. That and and possibly the state as you've told us previously. And also, have asked the for a presentation at our next meeting regarding the results that came out of the today's water waste committee meeting. So we'll have that on the agenda in December assuming Dan is available.

Okay.

Okay. Thank you.

Alright. Thanks.

So Phyllis will work with you on all that. Okay. Let me go back to alright. So the next item on the agenda is the draft maintenance and equipment lease agreement. And, Steve, are you taking the lead on that or David?

Sure. The where I believe you have before you a revised

Yeah. So you have you have before you in your agenda, you have a First Amendment to the maintenance and equipment lease agreement between the taxing district and the Highway Beach Association. And the purpose of the first amendment is to extend the lease term for additional five years, and then to adjust the cost, amounts that are paid, which are shown on exhibit a. And then we are also providing for the monthly $500 lease payment, that would be paid by the association to the district. Those are the three elements of the amendment, and I'm happy to answer any questions.

I'd like to thank, commissioner Zinkem for all his assistance in getting this done.

David David, my question would be now maybe my I my computer didn't there was is there any red line changes that we need to know about?

No. Because all the all the revisions are are shown in this amendment. So I didn't what I did was I took the original agreement and just drafted an amendment. So if you look at paragraph that's number two, you'll see that we're extending the lease term to 10/20/2030. We can agree to renew the agreement subject to the execution of a written amendment, the lease payment as opposed to them paying, I think it was, $2,200 or something of that effect to basically pay off the cost of the tractor.

They're gonna pay a, much less amount, which is $500 a month for, the lease of the tractor. In number four, the expenses related to the equipment, that's shown on the attached exhibit right here. And then in section five, we've amended it to provide that the association is responsible to perform, all the costs necessary to form the maintenance of the tractor, set forth in the agreement. And that includes staffing, budgeting, financing, and storage, and insurance. The district will be responsible for all costs of maintenance and repair of the equipment, and it'll show up on a monthly invoice.

So, essentially, the the $500 a month lease payment will probably be washed out by the amount that the district is going to pay at the end of the month.

I'm looking at part three. I haven't found on my computer.

Martin, could you put the agreement up for us? And then

I just think we should explain, Steve, the $6,000 what you're building us back for, at least, agreement the way I took it. That's better.

Yeah. It's $500 a month. So the 6,000 is

charging us at the end the year. They're rolling that back to us?

That just like today, they net their maintenance costs against the lease payments.

Okay. I I understand.

So say that's what will happen again. So they won't they won't pay us the lease payment. They'll take $500 off their bill to us for the beach raking.

But this is our bill here. Yes. That's right.

Well, the bill the number in yellow, the 49,221, you have to subtract 6,000 for us. So the cost for the retracing would be 43,221.

The old exhibit A had, like, instead of 49,000, it was 62,000 and change. Right. And then you subtracted off the 24,000 a year in lease payments

Right.

That netted you back to approximately 38,000.

Yeah. I think it was I

understand that. Okay. Sure that. Okay. Okay. For somebody that wasn't aware of the lease payment. Because

It says three tractor lease payments. 6,000.

Yeah. But that's what we're paying. That that bill is our bill. Right? Would they bill us?

No, that's what we're billing them.

Well, we're billing them. Yes. Okay.

The net increase in terms of the operational costs for the raking is an 18% increase over five years, which I felt was reasonable. And the $500 a month, I didn't want that to be zero because we are taking on the maintenance responsibility for the tractor. So I wanted to have some income to defray the maintenance costs of the tractor. And as you may know, the tractor is down at the moment.

Oh, it is down at

the moment? Yeah. And has been. He's hoping to have it fixed next week. What's the age of the tractor?

The age is approximately five years old with about sixteen hundred hours on it from the past five years.

And the assessment, is it still a a relatively young tractor in terms of its useful life?

Yeah. When I talked to the gentleman that was in charge that is in charge of the county beach raking, they typically do not put their tractors out to pasture till they have forty five to fifty thousand hours of usage on them.

And we have seven

We have sixteen hundred.

Sixteen hundred. So we got a long way to go. Okay. So in in our life young in. In our lifetime, that tractor will keep going. Right.

And that's the reason it's in our best interest to pay for the repairs and maintenance. I don't want somebody to scrimp on repairs and maintenance. I want it done right to keep that tractor up.

Okay. Good. All right. And I think we the only thing all of this also means is that, Steve, if you could work with Tara to adjust our budget to reflect the new agreement. Because right now, our budget has larger lease payments and so forth. When you look at our overall budget, we have the income under the revenue line and then we have the expense. So those planning numbers should be adjusted so that we have a better reflection of how our budget will be at year end.

I have another comment about the cost. We're paying for two dumpsters a month at $495 each. And how many of you have been over there to when they when they dump the rake? I would say that we we don't we we don't need two two dumps a month. We need one dump for a month. That might

help. Yeah. Me. Go ahead. You you take it. I don't know I don't know what the yardage of the dumpster is.

Well, they

Until we find out the the the yardage.

Well, it's

I don't think we I've

I've been able to look at it when they dumped it, and they have maybe six inches to a foot of particles they picked up on the rake.

Yeah. But what it doesn't Dick, what you're missing is throughout the especially in the winter months when we have debris wash onshore, they use that device in front of the tractor to pick it up. Yeah. Paul there was some Creed, I think it's the technical name Paul used to know about it. That's when we really filled the dumpsters up. When we had fish kills, that also so that averaged out over time to about two dumpsters a month.

Okay. I

I thought it was much less. I've been I've been Well,

now, if you look at it, and without fish kills, without the Crete, you're But you take you come January or February, you have some of these storms, okay, We feel that we probably fill three of them up.

Mhmm.

So it averages. It still

depends on the size of

the I'm just saying, think we could buy one dumpster a month instead of two dumps a month. That's all I've seen. I've been over there when I've dumped them, and I I can't imagine the seven, except for storm damage when it has sort of debris that could wash up on a beach. I I think I think we're paying too much money for dumpsters. That's what I'm trying to say.

Come out with me when when they

have Right.

Come out with me when we had that fish killed last year.

Yeah.

Okay. They probably had four dumpsters filled up.

Okay.

So I think it's there on an average. I really do.

Okay. That's fine.

Okay. So I think as I look at this agreement, it has already been signed by Tom Ryan for the association. Yeah. So we need a motion if we would like to approve this agreement.

I'd make a motion. If David is happy with the legal language, I would like to make a motion we execute the agreement.

I will second the motion.

Okay. David, since you have drafted it, assume you are comfortable with the agreement?

I will say that I am satisfied that the agreement meets the legal requirements. Happy is a big word. Okay. I

won't go I won't go that far then. Okay. Is there any further discussion on this topic? Okay. We have a motion and a second. All in favor? Aye. Any opposed? Okay. Motion passes unanimously. Thank you. Okay. The next item on the agenda is the financial report for the district as of October 31 for

members Inkin. This this financial report, obviously, is for the first month of the new fiscal year. It includes the new millage excuse me, includes the old millage rate with the new AV and what we expect to receive in revenues this year. As Linda already pointed out, if you look under the rents at 24,000, that should be adjusted down to 6,000. And under expenditures under beach raking, instead of 65,000, that should be adjusted down to 49,000.

K.

But other than that, everything else appears to be accurate. When you look at your available cash on hand of a million $3.60, remember the county has been billed 613,000. 18. 618,000. So your, you know, a million $9,000,009.80

Mhmm.

Close to that amount once we receive that money in from the county. K.

You making that motions, Steve? Are you making that motion?

No. I'm just commenting on the financials.

I understand. And

I think, you know, from past discussions with our prior treasurer, you know, he wanted us to keep a cash on hand of at least 2,000,000. Right? And he was starting to move towards 3. So so with the when we receive the reimbursement from the county, we'll be in the ballpark prior to this year's expenses of where we we wanted to be. So we're getting there.

So and one thing I wanted to make clear because there have been some talk in the community that we had raised the mill rate, and clearly, we have not raised the mill rate. We have kept it flat. And that was driven by rebuilding our reserves. It was driven by planning for a beach nourishment project on Hideaway Beach by 2027 and the uncertainty regarding the reimbursement from the county. So I just wanna highlight that. Okay? Any other comments, Steve? Nope. Okay. Right.

That covers our financial report. We don't need a motion. That that'll be fine. The next item is the meeting schedule for the coming year that's been provided by city staff. Let me just pull that up.

Martin, if you could put that up on the monitor. And I personally am good with all of these dates except for May 21 and except for thinking that we may need a June or July meeting relative to setting the mill rate. I'd like to have more information available before we have to set the mill rate. And if we move I'm out of the country on May 21, and we can't do it the week prior. The week before that would be too early.

And if we go to the last week in May, people are probably gonna have to fly back in anyways. So if that's the case, I just assume we have a meeting in June or July, Justin, timed with the availability of the financial information to set the mill rate. So, Justin, you'll have to maybe talk with me offline and remind me. I think it's late June when we get the property values from finance. But if we can confirm, again, the date we get the property values from finance and the date that city council needs us to have voted to approve the mill rate, that would be helpful.

And we'll use those dates to help us set a meeting in the June ish time frame. And in the meantime, you know, if we set a May meeting that was the first week in May, that's only two weeks after our April meeting. So I think we

I think it may be

Yeah, we may, depending on where we're at at that point, we may not do a May meeting, and we may do a late June or July meeting. So my recommendation is we approve the schedule today with the exception of May, June, July is to be determined. And I'll talk with Justin about the calendar and come back at the next meeting with proposal for that time frame.

And Justin, last year, at that time, got a preliminary assessment from the county, which I believe I've seen in two years and last year and the year prior to that. And I believe that came in in late May or early June. And

Statute statutorily, the the, values have to the original ones come out, like, June, like, June 1. Yep. And then the actual, appraised or assessed values come in at July 1. And that's you know, the July 1 is what is used for doing the taxes. But, definitely, by June 1, you get those original numbers.

And then but it's pretty quickly in early July that the city city council requires requires our our us having already voted and submitted our mill rate.

And that's the reason I would propose that it once we get the preliminary one in, if we have the meeting sometime in June Okay. Once it comes in, it gives us enough time to get it to the city

Okay.

With our recommendation.

And our our normal June date would have been would be the third Thursday in June, which would be June 18. Is that a problematic date for a lot

of

people? Because otherwise, we can ask if people know.

Just a more little problematic when you get closer to it.

But it allows you to plan any travel, hopefully, around it.

Doesn't the city require us to give our recommendations so many days? They have to set their agenda a couple weeks in advance?

Yeah. Yeah.

That's what

we would We have to publish it.

This this year, you had a meeting on May 20.

Right.

You were April 17, May 20, and then you didn't meet again till October.

Right. And my concern is that we didn't have the preliminary values. And I would like this year to have the preliminary values before we make that decision. So that means sometime in June. And our normal meeting date would be June 18. So that's why I'm asking if that calendar meets the city's calendar for submission to the city council, or is that too late? I

I I can't answer that right now.

You can't? Okay. Then that's something we do.

On the city calendar right now for that. Okay.

But that's something you could check with with the city and let us know. Let me know offline, and then we can make a decision. I guess I would just ask the the members here if we stuck to our regular June 18 date. We need I mean, we can have some of you on the phone, but we need a quorum. I will be here. Phyllis will be here, but we need at least one additional person.

Put it this way. If there needs to be a quorum, I'll shoot them.

You'll you'll make it. Okay. And and everyone else, if you can't make it physically here, you can be on the phone. So I just want to be sure we have everyone either on the phone or in person so that everyone is a part of that decision. Okay. All right. So I think what I'm looking for here is a motion to accept the dates proposed except for May, June, and we'll get back to finalize those at the next meeting.

So moved.

I'll second.

All in favor? Aye. Any opposed? Okay. Motion passes unanimously. Okay. Staff communications. Justin?

Yeah. You touched on it earlier, but this morning, we did have the waterways advisory committee, meeting, and they did, vote on a request by vice chair Dan High regarding modifying the Tiger Tail Sandler Island permit to to expand the offshore borrow area further south to include the the navigational channel, which has been susceptible to having vessels run aground because of, settlement. And so they voted to further that to city council. There was presented there a cost from consulting for that permit modification in the $85,000 to $95,000 range. And obviously, that will require city council approval.

And I understand from your conversation here earlier is that you're gonna have vice chair high come and talk at the next meeting here. And so I would imagine that sometime after that, the city council would be taking this issue up. So most likely, sometime in

Okay. Either late June or and you know, he'll explain it more at the next meeting. But we have our offshore borrow area. The county, as part of the Hideaway Beach permit, has requested an expansion of the borrow area for their Collier Creek project. It's that expansion area that we wish to add to the Tiger Tail permit. The base area is not on there. So when I say we, the waterways committee would like to do that. And I'm supportive of that. And that would be because it's a city permit. You know, if the city council supports their request, they can go forward, you know, to to do that.

And I would be supportive of that. But I've I've invited Dan. I don't know his availability yet, but I've invited him to make a presentation at our next board meeting.

Does our engineers play a part in this?

Yes. I'll let Mohammed speak here.

I'm not gonna be able

to I can't hear you.

I'm not gonna be able to attend the December 18 meeting because I have a conference in, Louisiana that that week. But anything that I need to cover, Michael and I are on the same wavelength in a lot of those details, so Michael can cover for me on that.

Yes. And you're actually working with the Waterways Committee on this request as well?

I think the my discussion with Dan and DEP kind of were multiple discussions, but when all the key stakeholders were in discussions, including the state and the city, Michael was sitting with us in that meeting where the EP indicated support and encouragement for us to follow that path.

Okay. Alright. Thank you.

I'm not so sure what we're taking on some responsibility we should be taking that we should not be taking on.

We're we're not taking on any responsibility here. This is a city permit, and the city is choosing to use the permit to do to to benefit another thing.

But you said something about a a vehicle a a boat going aground, and it's not our responsibility to make sure we keep the the channels

No. But it is the it is the waterways committee. Have any Right.

I did I did ask the chair. I spoke to her this morning about this, and I raised that issue. But in light of the potential benefit to the district of the utilization of that area and the fact that we're not it's not impacting our permit, but we all have to play in the same sandbox, so to speak, and we're all playing with the same rules that I suggested as well that he come to your meeting to sit to advise you of what's going on. Okay. It doesn't mean you have to do anything. It's just you're gonna hear what else is going on in the area.

Right. And the costs associated with doing this work obviously would be borne elsewhere, not by the district.

I have several comments.

We need that explained pretty in detail when you the cost.

Well, it's not going to be it's

no cost.

It's not going just like the county is using our Hideaway Beach project permit to do a project.

To them to repay us.

No. No. No. I'm talking about Collier Creek.

Oh, Collier Creek. No.

We have a hideaway beach erosion control permit that the county piggybacked on to do Collier Creek. This is a City Of Marco Island permit that the city if the city council so chooses, may use that permit to make a minor modification to do other work that is beneficial to the waterway into Markle Island. So I think you need to think about it in that light. It's a parallel effort that think is positive for the overall area.

Would the county still be on that permit, or is this is just the

Well, the county is not the county is not on the Tiger Tail permit.

Oh, so this would be the Tiger Tail

permit? Yes. Because the disposal of the sand they wish to dredge from the navigation channel would go on sand dollar.

Okay. I don't see maybe that bad. Yeah. Yeah.

So I think it's positive development. And so much more work to be done, but we've asked if they would present at our next meeting. And if that doesn't work out, hopefully, in January. But I've asked him to the December meeting. Mohamed Deviz? VEESHAMMAD

Since I will not be there next week, I just need to assure the Board members here that this is a win win situation for the tax district since not only we will be allowing the management of the past to be an element of the management plan that the chairperson asked me to prepare for the county is also that will bring in the state as a party to an agreement, a future agreement that we can establish a beach management agreement that covers all the project of Marco Island since the it's in the interest of the state to see regional co cooperation. Michael here had a very successful project that was years in the making, and it had a lot of support from the state just because it had two counties working together. So whenever they see an effort that puts more than one entity trying to work the regional sediment budget, it it is, a vehicle that allows them to not only regulate it, but also maintain cordial relations between stakeholders in the same system.

You said that the first statement. Would've saved a lot of words.

Okay. Thank you. Anything else, Justin? No. That's it? Okay. Thank you. I don't see any city council members present. Do we have any public comment?

I have some comments.

K. One sec. Our next meeting is December 18 at 01:30. Is everyone able to physically make that meeting?

I I won't be able by phone that one day.

Okay. I

will be out.

You'll be out. Okay. Dick, will you be there?

That's right. I'm sure Friday.

December 18 at 01:30 because Phyllis and you and I will be the quorum because members Bartow and Zinkin

Lund, if if you're stuck, I

Okay.

I could probably jump down.

Okay. But you're here, Dick?

Yeah. I have some comments.

No. No. Hold on just a But you're here for the meeting.

I'm not sure. I think

I can leave

this summer eighteenth. A matter of fact, go and leave Chicago.

You're leaving on December 18?

I'm not positive for it.

I Okay. If you could get back to Tara Tara and let her know your availability for December 18. And if he's not available, we might ask for your assistance to come down, John.

I can look at my calendar, but

I should

be good.

Okay. So, Tara, if you can work out between Dick and John who's gonna be our third person here for our quorum in December, that would be helpful. And I'm assuming everyone can join via phone. Just don't want you to miss the content. Or you can watch it later, I guess. I'm still getting to Dick. Proposed agenda topics for the next meeting, we've mentioned having the vice chair of the waterways committee present to us. And also, we added Michael Poff with the proposal for our Highway Beach erosion control permit renewal at the December meeting. Okay. Other committee communications.

I have one item to cover, and then I'll turn it over to you, Dick. Public relations, you asked at the last meeting if I would reach out to our previous public relations person to see if he was still available to work with us on internal And I with him. I talked to him, and then I met with him for a couple of hours. And he is on board and is working to put together a proposal for us. In addition, I've met with our new communications director at Hideaway Beach Association.

And she's going to be terrific. She has an interest not only in communications, but is getting her PhD in public relations from the University of Florida, and so has an interest in that area as well. And I began the discussion with her about adding Hideaway Beach tax district information to the Hideaway Beach website. We're going to start with my doing a short video just introducing about the tax district and putting up who the members are and what our meeting dates are. But then I'll be looking to add information on there.

For example, we might add the three internal videos that we did last year, make them available on the website. And as we go forward and do other presentations, we could add those. So looking to make more information available through the website for our membership. The other thing is I will be making just a brief update to the Hideaway Beach Association Board at the December board meeting just to bring them up the maintenance we're gonna be doing and also where we stand with the county and mill rate and all of that kind of stuff. So give them that brief update and then planning for the strategic discussion in the spring, date to be determined.

So that's what's happening on that front. Any questions, comments on that? Okay. Well, the other thing I was going to say, I know since Phyllis initiated this PR discussion, I know Denny was gonna reach out to Phyllis. If any of you would like to provide input to Denny, please let Tara know. And, you know, we'll put Denny in touch with you. And with that, Dick, you're up.

Okay. If you look at your minutes today on item page two, item six b, it said Mohammed De Bees of Hummus and Moore provide an update on the South Beach areas and it says we're going to the Hideaway Beach Association be responsible for the current installation of a of a culvert. I don't if that's been done or not.

First, no. It has not been done. Let me just pull up the minutes. This is in the October 16 minutes. Let me just pull those up. Give one sec. And this is on page two, Dick?

Yes. On Item six b.

Item six b.

I don't know that at that culvert.

Says this it's designed okay. They talk about highway will be responsible for the culvert's installation operation ongoing maintenance while we're handling the permitting. Yes. We have initiated the permitting. And based on the last report from Humiston and Moore, we're expecting a permit by the end of the year.

The association is still in discussion about when they will do this project. They are considering this project as part of all of their hurricane related projects, like elevating generators and other things. And so they're going to prioritize this expense amongst these other expenses. And based on that priority, they will determine the timing to actually do that work. So that is still up in the air. And if you recall

I thought it was. That's why I

asked the question. If you recall, David Tulsas drafted an agreement between the association and the district regarding responsibilities on installation and maintenance and liability and all of that, that is is is critical. And that agreement has not been signed because it had, you know, dates and timing in it. And so the association doesn't want to sign anything until they figure out when they're going to do this. So all of that is on hold pending the association's prioritizing of their budget.

Just a reader of minutes. Sound like it's been sound like it's been completed.

No. No.

And that's why I wanna make

sure Yes. Yes. That's correct.

We keep it in the front

Yes.

So that we know it's not been done. Right. And the other one is on on the same page, six d.

Yep.

So we're go it says Michael Poff of the social engineering is going to do some T groin inspections with a minimal stone displacement. And I don't know if we did any if anything has been done with that or not either. Michael Poppin, anything to help

with Yeah. Michael reported at the last meeting, Dick, that he had completed the T groin assessment this summer. And so these minutes were summarizing that tee groin assessment. And basically, the report recommended continued monitoring but did not call for any immediate large scale interventions. There is some minor repair work that could be done. And I think at the time, Michael, correct me if I'm wrong, but the suggestion was that the those repairs be done when we're going to do some other project on the beach. So we'd not be mobilizing just to do those repairs. But the repairs are are minor in nature.

Okay. Then on page three, under item six e, it said a highway tax district approved the proposal of Helmsen and Moore engineers in amount of $10,009 for strategic planning for future planning and development of alternative analysis for coastal protection.

Right.

Is that completed?

That is a long way completed. What we reviewed today, these matrix charts, is the culmination of that work. There will probably be some ongoing work, for example, presentation to the association board. But that was the work that Phyllis did with Michael and Mohamed over the summer. We approved those budgets last year. But because our fiscal year ended in our last meeting, we had to reapprove them because the work was not yet complete. They hadn't yet done the presentation at our last meeting. And then I asked for these matrix charts to provide a summary.

Then we got on number seven, have got Chairman Ryan commented on the lease agreement with the tractor. I think we've got that all taken care of.

Yes. That's all taken care of now.

That was all I had.

Okay. Great. Any other council communications? Okay. Hearing none, I'll take a motion to adjourn.

I'll move the motion. I make the motion to adjourn.

Second the motion.

You second. Okay. Motion by member Bardo and and then seconded by member Zinkin. All in favor? Aye. Thank you very much, David.

You're welcome. Happy Thanksgiving.

Thank you. You too. Bye. Member meeting is adjourned.