Parks & Recreation Committee - Regular Meeting

50501, calling the meeting to order. We have Abby present, via Zoom today, and Megan is not available to come today. Before we dive into public comment, does anyone have any request to amend the agenda today?

K.

So then we will move on to public comments. Members of the public are invited to speak at the Manitowoc Public Library Board of Trustees meeting each month on any matter related to the oversight of Manitowoc Public Library. The comments from each speaker shall be limited to five minutes in length unless extended by action of the Manitowoc Public Library Board of Trustees. Do we have anybody present online or in person that would like to give public input today? Going twice. Any public input? Three times? Okay. Public comment is closed, and we'll move on to approval of minutes. So we have our regular board meeting minutes from March 24.

So I'll be looking for a motion to approve. K. Motion and second. And any discussion? K. All in favor then? Aye. And opposed? K. Then we'll move on to financial reports next. So I will hand that over to you, Chris. Thank you.

Switch classes so I don't phone the group so terribly. You've you've seen the budget status reports for fund twenty eight ten and 2013 and as well as the check registry. So I would be looking do do you want us to also accept the final summary?

That's that just takes the reports in connection. Yep.

So do would you want us to just take that or take them as we usually do a motion to accept all

of Okay.

Okay. Perfect.

Okay. So motion so I'd be looking for it. Well, I don't have to look for one. I'll use it myself, and you can accept it, and then we'll have it. I would move that we accept budget status reports for fund twenty eight ten, twenty eight thirteen, and the check register for March, March, and April, sequentially. Second. K. Thank you. You're welcome.

Chris made the motion. Basil seconded. Does anyone have any discussion? K. All those in favor? Aye. Opposed? K. That passes. Thank you. Sure. We do not have any correspondence. The the spam. I

know. But at least they have forgotten. Right.

Then administrative reports. So we do have our included director's report, manager highlights, monthly statistics, see the news articles. Karen, is there anything you wanted to point out specifically? I I will say March looks like not a lot, but a lot was with the fundraiser. We missed a lot in March. It was that first weekend in April. But and then leadership of Manitowoc County came for another presentation. They were using our space, but presenter was late, so I gave this impromptu tour to all of them. Perfect. That was fun.

So out of the humor with that. And then we do have one to one literacy reception is this coming weekend on May 4, if you were interested in that at 12:30. I think the awards are at, like, 01:30. But if you'd like to eat, you're on 12:30. And, And, of course, the manager highlights lots of good stuff in there. Anybody has any questions or comments?

What's the plan in the event of federal grant funding that

you Yeah. Guys talked about? We talked about reprioritizing some of the items that are used with the those funds and looking at, you know, where we would kinda put our efforts. So I can give you exact specifics. At this time, we're not worried.

You're not too okay. Okay. That's probably the biggest concern. Right. Once is there a likelihood

I could Sorry. Get the exact, you know, prioritization and things like that. But Just

kinda curious. Just broad strokes. Just curious. It's great you guys are talking about this.

The trickle down to our library, I I had the numbers last month. It's about $12,000.

Oh, so for us, they do. Yeah.

We're we're able to They will pivot pretty well. Okay. Okay.

Thank god. Yeah. Yeah.

Other questions, though? Statistics and, of course, on the CV for articles are there as well. Just thank you to you and the managers. Always wonderful updates. Then moving on to new business. First item, we have library HVAC replacement bidding process. So there's an attachment on there, so just informational. Just informational. It was approved with the budget press last year, so trying to get it moving forward. I think it'll slow.

I I assume it's going

to be single. The HVAC? Yeah. Yeah. We'll we'll hopefully comment on that. I'm okay. Okay. Hopefully, I mean, I I tried my best to summarize the process, trying to through the public infrastructure department with the city. But that's how much I understand with their online portal and getting bids and stuff like that. So we can we will as we get further into the process, I will, you know, talk with the president about what to bring to this table for approval.

But you kind of already approved the project, so it's kind of where you right. Yeah. So what do you think

it would be ideally? What's your goal? When do you think it's gonna be done?

Do you have a goal? Me personally.

Yeah. Like, what's our, like, timeline on this? If there is one.

If there's not in your control.

That's what No. Know. It's not. I was just wondering if there's We are just starting this or what. So we're getting Yes. Yeah. We are just starting to work with DPI to get it into the portal. Okay. I don't know how long And then it'll go, like, to public works. So

Yeah. It's not within your Right. Area of control. Now that it's a public work, right, the whole structure of bidding goes to the city.

Mhmm. Yes. Yep.

For the Yep. Yeah. And then you get told what's going to happen. Right. There we go. And public works doesn't do anything but approve it. Let's just retaliate. Yeah. Yeah. Yeah. But, I mean, but that's the thing. It's like, after all that, still you get told, okay. We hired this person. This is when they're gonna be around.

But and and once that happens, you know, then who is gonna be doing it, then they may be able to give us a timeline. Okay. That's what I was kinda wondering if there was any kind of, you know, And it's fine. If there's not, I just Yeah. Yeah. But that would be something I would report back on. Sounds good. Yeah. A bid is chosen, and we can we can work with that one to get a timeline. Yeah.

That makes more sense. Yeah. Thank you. Yeah.

That's a good question. Anything any discussion questions further on the HVAC? K. And then onto next, acceptable use of Internet and public computers policy. So you have the memo for that, and it looks like Aetna is going to be requested for us to approve.

So two very old policies in need of updating. And like I said, Karen Hanson is here, worked very closely with her and Max, and then had Eric Leach review it as well just from a legal standpoint. So I was looking for a motion to approve the new policy and replacement of the old tooth. Chris?

Move to approve the policies.

Hold on. Yeah. Just It's just one. Right. Yeah. So it's the two coming into one? Yeah.

Oh, basically, you're you're repealing one.

Move to approve. Right? Basically. Yeah.

You're approving one and repealing one, and, basically, you're doing two because

now they're so outdated. Right. Yeah. Mhmm. Okay. I thank you. Okay. So we have a motion, to approve the policy. Do we have a second? And do and do any questions, discussion on that? I just think it's

really important, and I think we need to stay out loud that nobody at the library is going to do anything concerning policing any material for if you let your kids in library and they have access to Internet device, that's it. There's no filters. There's nothing like that. It is entirely the parent and the legal guardians responsibly for anything related to the library. If your kids come to library and talk to people that are inappropriate, that has nothing to do with the library.

Mhmm. So it says right in here, parents and guardians of minor children are solely responsible for monitoring and guiding their child's Internet use on public Internet computers and a public Wi Fi network regardless of whether the parents or guardians are present. Mhmm.

So you're

still responsible. The parent is responsible. You let them come here alone, you're still responsible. Yeah. It's like taking a risk of any

You don't limit. Yep. Right. No. Speech.

And the library Wi Fi is available in

the parking lot, around the library also? Within the design? Yes. So every library around? Yes. Okay. Okay. I did have a question just about the misuse. If someone wanted to appeal whether or not something was should be allowable, is there a process? So I would consider that fall within our services, and we have the statement of reconsideration Okay. For materials and services. So it would fall within that that they could fill out. Comes to me. Mhmm. I report you. There's a whole Yeah. Yeah. Perfect. I am good. I would ask about it.

Give a link to say that as well. Okay. But staff would know that. So if anybody came, they could direct them to the right form. There a lot of big problems with this, or

was this kind of an administrative thing just to keep

Oh, just as part of my goals to update

Oh, okay.

On a regular basis. And these were two very old ones that made

sense to come up

with it. Yeah. Over a decade old. Well, it's Especially if you're in the expect the technology problem. Yeah. There's the old one. If you saw, Internet was only available at Mester and Antwerp Mhmm. Which is clearly not true. It's available all six libraries in our system. So Any open discussion? I've seen none. And then all in favor? Aye. Opposed? Alright. That's the unanimous review. Then moving on to old business, facilities and building updates with Stacy. We

had one person that was filling our 25 o per week who was seeking different opportunities. So she turned her resignation, so we are now two positions open. So we're exploring many opportunities. One was with Ascend. We met with three representatives last week. We're also looking at getting temporary business or temporary services with either generator one, generator pro, and the other one locally here. I always can't remember that name. That's the only steamer. It's the other one. And what? You wanna be helping him? Well, anyway. No. It was up to all staff too. They're filling in for the vacancies that we do.

So they're filling in toilet paper and sweeping and can't get to make toilet, but there comes a bed. I'm sure they will. From top panel too. So so So thank you very much. We've got the radio HVAC. The seagulls, we tried to bring up a camera. We're gonna start with usually, didn't do little waiting till last. We tried bringing a camera up on the open, but they destroyed that one. They destroyed it. You just oh god. Right. You couldn't see through it.

And we camouflage it.

They don't like anything that's out of the ordinary. So they took the camouflage off out and then we got that camera. So we're not doing cameras. We thought it'd be kind of a new idea. Don't know.

We already talked about that, but Whether it was mind, body, or spirit, we did a great job. It went on perfectly without any flaws, especially when we got the valet service. Was top notch. No crashes. No accidents.

Lots of tips. So and then lastly, our fish committee had a draft tailgater for staff last week. So we thought about either renting out the staff break room with our TV for people up in Green Bay to come here for a thousand bucks a night. But, no, we had no takers, so we thought we'd give it over to the staff. So we have TV with the draft going. We had fun and games, hot dogs, and root beer from. So I'm sorry. Good time. So we thank staff for being involved in the fish community and our person who advises So is there any so that's all I have. Do have any questions?

I just wanted to ask for the physician. Mhmm. So to be clear, that's our janitorial Right. Maintenance position. And we are thinking about exploring just the position and it being competitive in terms of pay and hours. So I may be looking to change that up. But we're doing the research behind it first. So Okay. Makes sense. That's why we're exploring these short term interim solutions. K. Any questions? If we do get to the point where we're

doing the roof, we might have to ask, well, you want to seagull home with you? Because they're already starting to egg up now, so you get a seagull.

You take it home with you? A nest.

You sure you don't want my dogs up there running around for a while? Love your dogs on the edge of the building because I I have them down on the bottom.

It's not fun stuff. I'm not I

would not suggest that they would even pause for a second if they approached it. Alright. I'll take that consideration. Sure. Thank

you, Stacy. You're welcome. And I echo the gratitude to all the staff. Thank you for filling in. Being short staffed is never enjoyable, so thank you for stepping up. Well, toilet paper rolls. Then just into some housekeeping things. So first, the May meeting. The May meeting does fall on Memorial Day. And so according to our bylaws, we would typically then have the meeting a week prior.

So that would be three weeks from now. Karen and I were talking about possibly not having a meeting. Just as of right now, there isn't anything pressing that would be on the agenda. So I don't know if there's anything I'm not gonna push forward any new policies in the next three weeks. So due to lack of agenda items, we could cancel the meeting unless there is an emergency. That Terri can call emergency meeting. Right. Right. If something were to come up, I can still call a meeting. But as of right now, with there not being anything pressing for agenda items, I did want

I move we adjourn the May board of trustee meeting Mhmm. And combine it with the June trustee.

Do we have a motion?

Second.

Any discussion? Thank you. Then all in favor?

Aye.

Opposed? Alright. Then then we will not have the May meeting. Again, if something were to come up that we do call an emergency meeting, I will do so. Forty eight hours.

Or you're gonna

So that'd be June 23. That's our normal. Yes. Sorry. Just gonna open the calendar. Yes. It would be the normal one. Yes. Okay. 01/04. Yep. Okay. June 23. There are five Mondays in June. So

Yeah. That's a five week. Yeah.

That can't shoot people. Alright. And then with that then mean because I think May was possibly Abby's last meeting. Right? Or is

it June?

Yes. So I I do just want to say thank you to Abby. Abby has had, I think, three two two terms. Six years total. Yep. Yeah. And she, you know, she was the chair of personnel committee, and we were finding a new director and put a lot of work into that. So just wanna say thank you, Abby, for all, of the time and service that you have provided on the board. You'll be missed. Well, thank you. It was an honor. Aw. This is Juno. You're not in person. I

hope you put your replacement right now.

I was gonna say send the daughter one. Yeah.

And then with that, the the nominating committee meeting would like to schedule for June, in June before the meeting. So I don't know something. So Megan's the chair. I can reach out to them. Yeah.

And then Cam, Michelle, and stuff. Do you have a date? It could be virtual as well. Yes. Do you have a day before June? The June meeting. And probably before Thursday before the June meeting, so it's gonna be on YouTube. So May. Yep. The seventh the second I can do this. It doesn't just I guess it doesn't matter what day to eat. Right? That's correct. Yeah. If you do it before.

So So you could do it if you are gonna do it, like, it doesn't matter. Like As long as it's before Yes. And I can I mean, I can always send out an email to the committee? People. Let's see. Does that work? Yeah. Let's see. Everyone and including the chair Yeah. That's just not here. Yeah. Can take a look. Yeah. So I will do that and then notify everyone when that's just We just just pick a date just to and see what works for her. That'd be easier. Okay? Just do Monday. Yeah. You can just I mean, does the 04:00 hour work? Four or 04:30?

What day? I was thinking. Like, the ninth? Does that work? I guess, again, she makes that work. And, typically, they're not, Friday. Just Yep. Yeah. Could we do earlier? Four or 04:30? That works for me. I'm so sorry. I was trying to pull the calendar first. I'm little bit of making everybody else wait. All three of us.

I am going to be returning to town, Dick. Laurie's graduating by the weekend.

So I that day won't work

for you.

No. It's fine. Tuesday? I can do Tuesday. Sure. I can make that work. Which one works better for you? Tuesday or Wednesday. Oh, Tuesday. Tuesday. Sorry. Yes. Okay. Thank you. So tentatively then, Tuesday the tenth, four, 04:30. Does one of those work better? 04:30. I would say 04:30. Okay. That's what I was thinking.

If for some reason this does not work for Megan, I will reach out. Okay. That concludes the agenda. Unless anyone else has anything, I'd be looking for for a motion to adjourn. Mhmm.

Second. Alright.

I'm just trying to see. It happened so fast. They stopped talking by the time I turn my head.

Alright. I'll have a. Hi, Amy. We are trying Hi, to Amy. Hi, Hi, Amy.