City Commission - Regular Meeting

not talking loud enough. Um, welcome to tonight's May 6th, 2020 May 5th, 2026 meeting. Uh, Chelsea, would you please call the role? Yeah. Mayor Adam Track, I'm here. Commissioner Mcola, yes. Commissioner Fox, here. Commissioner Morrison here. Commissioner Von Lintil here. Mayor, we have five commissioners present. The quorum of three is met. Thank you. Uh would you rise and please join us in saying the pledge of allegiance?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you. We have several proclamations this evening. All right. Whereas Manhattan's hospitality industry is a vital part of our community, powering connection, experience, and economic vitality through its commitment to welcoming visitors. And whereas travel continues to be a key economic in engine for Manhattan as a destination, generating 234.4 million in economic impact and supporting 2,890 local jobs. And whereas visitor spending strengthens a vibrant, safe, and resilient community by generating 24.2 two million state and lo local tax revenue that helps fund essential services such as education, emergency response, and public safety. And whereas travel fuels momentum across industries including manufacturing, agriculture, health care, and more by driving innovation, talent attraction, education, and business growth that s sustain Manhattan and our nation. And whereas travel is an essential and future-fpaced industry that builds economic opportunities, supports local businesses, fosters cultural understanding, and connects our community with visitors from across the country and the world. And whereas travel enhances quality of

life by supporting wellness, creativity, cultural awareness, lifetime learning, happiness, productivity, and meaningful human connections. Whereas visitors are drawn to Manhattan in the heart of the Flint Hills to discover a dynamic mix of experiences including the Flint Hills Discovery Center, Sunset Zoo, the Museum of Art and Light, Midwest Dream Car Collection, local attractions, premier sporting events, outdoor recreation such as ziplining, running, hiking, biking, hunting, fishing, and golf, as well as the energy of Kansas State University and Big 12 athletics and seasonal tradition traditions like the spirit of the holidays and the festival of lights. I therefore, Susan E. Adam, mayor of the city of Manhattan, Kansas, do hereby proclaim May 3 May 3rd through 9th, 2026 as National Travel and Tourism Week. and I urge the citizens of Manhattan to join me in this special observation observance and welcome our visitors. In witness thereof, I have here to set my hand and cause the seal of the city of Manhattan to be affixed this fifth day of May, 2026. The impact of travel and tourism in Manhattan reaches far beyond our visitors. It strengthens our entire community and enhances the quality of life of the residents. I'm Marcia Rosselle, director of Visit Manhattan, and tonight I'm joined here with Tyler Burroughs, who's driving our sports tourism initiatives, Jen Ally, who leads our uh leads our efforts to bring conferences and meetings to the community. and we're missing Logan Lynn

who's our service coordinator who's representing us tonight at a conference. We're also joined with Randy Stit from Community First National Bank who serves as the chair of our steering committee and has been a longtime volunteer at state basketball. I'd like to take this moment to recognize this incredible team. Their passion, creativity, and dedication truly make a difference in how our visitors experience Manhattan. We have the privilege of promoting this destination and as you just heard, tourism plays a critical role in supporting nearly 3,000 local jobs and generating over 2.2 234 million dollars of economic impact each year. But even beyond the numbers, travel connects us. It brings people together. It enhances our quality of life and showcases everything that makes Manhattan special. from our Flint Hills landscapes and outdoor recreations to our cultural attractions, community spirit and excuse me, university spirit and community traditions. Thank you, mayor, for recognizing the importance of tourism during National Travel and Tourism Week. Thank you all. Thank you. And our next proclamation is for Poppy Day. We have some princesses to join us.

Hello.

Thank you. A few more wherees. Uh whereas Lieutenant Colonel John McCrae wrote the poem in Flanders Fields during World War I and whereas Anna E. Gurin of France and Moy Michael of Georgia worked tirelessly to initiate the sale of artificial poppies to help orphans and others left destitute by the war and enlisted the help of the American Legion in 1920. And whereas the Veterans of Foreign Wars adopted the poppy as its official memorial flower in 2020 1922. And whereas America is the land of freedom preserved and protected willingly and freely by citizen soldiers and the millions who have answered the call to arms and those who made the ultimate sacrifice on the field of battle. Whereas a nation of peace must be reminded of the price of war and the debt owed to the owed to those who have died in war. The red poppy has been designated as a symbol of sacrifice of lives in all wars and the poppy itself continues to serve as a perpetual tribute to those who have given their lives for our nation's freedom. And whereas the American Legion Auxiliary has pledged to remind America annually of this debt through the distribution of the memorial flower. And whereas donations for these artificial poppies have helped countless veterans and their widows, widowers, and orphans over the years. I therefore I Susan Adam, mayor of the city of Manhattan, Kansas, do hereby proclaim May 22nd, 2026 as Poppy Day, and ask that all citizens pay tribute to those who have made the ultimate

sacrifice in the name of freedom by wearing the memorial poppy on this day. In witness whereof, I have here unto set my hand and caused the seal of the city of Manhattan to be affixed this fifth day of May. 2026.

Hello, my name is Emily Roundree. My sister Everly and I are the 2026 Poppy Princesses. We are daughters daughters of Patrick and Crystal Roundtree and members of the Junior Auxiliary at Post 17. Our membership was earned for us by our father Patrick. He served in the army from 2007 until 2015. He operated and maint maintained the black boxes on helicopters. Our grandfather Bill Noland is a past commander of post 17 and he as well as my greatgrandfather Carrie Ribson. I think were life members of post 17. The poppy flower is a symbol of remembrance from the first world war. Poppies were a common sight in France along the western front and they flourished in the fields that were domesticated I think from designated from fighting and shelling. Many poems and stories have been written about this about the enduring beauty of the poppy with the most wellknown being in Flanders field. Soldiers of all nations have come to look on the poppy as a symbol of the sacrifices that soldiers made in all wars. Wearing a poppy signifies honoring the dead and helping the living. In honor of veterans of all wars, Everly will now be handing out poppies and accepting donation donations from any that are able to give. There is no cost to accept the poppy, but any donations are gratefully accepted. All

donations are used to help veterans and their dependent. The poppies that Everly is presenting to you this evening were made by veterans at our nation's Veterans Administration hospitals, specifically the VA's facility in Topeka. The Veterans Administration Healthc Care Network serves roughly 12 million veterans per year. On Saturday, May 9th, Poppy Day, volunteers from the Post 17 American Legion family will be at several locations in Manhattan to hand out poppies to the public. Thank you. All right. Big day today. One more childc care appreciation day. And look, we have a prop. Is this kid too cute or what? Whereas child care providers in the city of Manhattan and throughout the Wildcat child care licensing area play a vital role in supporting the healthy development, early learning and well-being of young children, laying the

foundation for future success in school and in life. And whereas these dedicated professionals provide safe, nurturing, and enriching environments that foster children's social, emotional, and physical and cognitive growth during the most critical years of development. And whereas access to reliable, highquality child care is essential for working families, enabling parents to participate in the workforce, pursue education, and contribute to the economic stability of our community. And whereas child care is a critical component of the local economy, directly supporting workforce participation and serving as a key factor in the recruitment and retention of employees for businesses, organizations, and institutions across Manhattan. And whereas the Manhattan area continues to face a significant shortage of licensed child care capacity with current availability meeting only a portion of community need creating challenges for families, employers, and economic growth. And whereas local efforts including community partnerships and initiatives focusing on expanding child care access and supporting providers as small business owners demonstrate a shared commitment to strengthening this essential sector. And whereas child care provide pro providers are educators, caregivers and entrepreneurs whose work requires skill, dedication and compassion and whose contributions are fundamental to the strength and resilience of our community. And whereas child care provider appreciation day is an opportunity to recognize and celebrate the invaluable contributions of these professionals and

to express our gratitude for their service to children, families, and our broader community. Now therefore, I, Susan Adam, mayor of the city of Manhattan, do hereby pro proclaim May 8th, 2026 as child care apprec provider appreciation day in the city of Manhattan. And I encourage all residents to recognize and thank child care providers for their essential role in supporting children, strengthening families, and contributing to the economic viability of our community. In witness whereof, I have here unto set my hand and caused the seal of the city of Manhattan to be affixed this fifth day of May, 2026. Congratulations.

So, I just want to introduce ourselves. So, I'm Melissa Bolt. I have been a childcare provider in the Manhattan area for over 20 years now. Um, and then with me I have two of my wonderful, one is actually been doing her practicum in my program as a family childcare provider. Um, and this is Emily Morris. And then I who is also a student at K State. Um and then I have Emma Blank who has also been with me for the last two years now um through the Manhattan High workforce learning program um which is their CTE program career and technical education program. Um Lacy Bothwork is with she's our outreach coordinator at the CBI here in Manhattan that I was graciously allowed to be a part of the task force that brought that in. And then we also have Jennifer Smith and Angie Lion. And both of them are also um family child care providers here in Manhattan. Um and mostly I just want to recognize child care as a whole. Um our community has done this amazing job of uplifting us and bringing bringing the professionalism that I have been hoping for in family child care and the childcare industry for a long time. And it has been amazing because I know that everyone sitting in this room today has been touched um by care in some way, whether you're a business owner or you're a parent or grandparent yourself, um you've been touched with it one way or the other. Um and as so we all know, our community cannot grow without all of these people involved and it's just been amazing to be part of a community um through Kate and through employers that are really supporting us as providers. So, thank you so much for this and yeah.

Well, thank you to all who participated in that this evening. I appreciate it. Um I think we're all quite proud of um our community accelerator which has recognized the importance of child care in our community and is providing business training for eight entrepreneurs. Um even uh well probably not as we speak. I don't think they're open evenings yet but it's a great advance for our town. Okay. Uh this is an opportunity to have public comment on any item that is not included on these agend tonight's agenda. Is there anyone who would like to make any remarks? All right, seeing no one approach, we will uh close public comment. Uh commissioner comments

I inquired of uh Mr. Johnson about issues with traffic and he tells me there will be a report next time. And so my concern is the obstruction of public streets to the detriment of the public and to the benefit of the contractors who may abuse those reasonable citizen privileges. Thank you, Commissioner Fox.

Uh just a couple things. Uh on Wednesday, April 22nd, I attended the Manhattan Area Retired Educators Association tree planting ceremony at Long's Park. Uh I think along with Susan here. Uh thanks to the Manhattan Area Retired teachers for your interest in planting trees in the parks in the city. And thanks to the parks and wreck department staff uh for helping plant those trees. Uh they they did a lot of the work. It was great great thing. I know they planted several trees around the city over the years. So, uh, and then lastly, on Thursday, April 23rd, I attended the ribbon cutting ceremony for the Stephen A. Cohen Military Family Clinic at Centerstone located in the Edge District at 1960 Kimble. First and foremost, this is a new organization to the community uh that will provide muchneeded mental health care for the area's military veterans, active duty service members, and their families. those services that aren't currently provided to this population by area providers and insurance companies. It provides new job opportunities for mental health professionals in the area. Uh they're leasing thousands of square feet of rental space in the Edge district and they are bringing thousands of dollars of economic activity to the community from large outofstate foundations. So, this is a in my opinion a truly positive gain for the community to have that service.

Um, I would like to recognize the organizers of the Flint Hills Festival that was held this weekend. Um, I did a few stints as a volunteer myself and was amazed at the number of people. We had beautiful weather, but there were just loads and loads of families coming through. Um, and it was a lot of fun. People from quite a few number of people who came from out of town. Uh, at one point I was working at the public libraries booth and trying to pass out information about upcoming activities at the library and I can't remember I think the people were visiting from White City or someplace but they had made this a destination. Um, speaking of the library, yesterday I was able to participate in uh a ribbon cutting for the uh introduction of a lactation pot which is now available in the children's area. Um, you may have seen these traveling through major airports. Um, one of the, uh, participants in the ceremony yesterday said that she believed that this was the first to be located in a public library in Kansas. Um, so I think that was terrific. Um, I would like to acknowledge that there are going to be several upcoming uh public information meetings about the possibility of a second connection across the Big Blue River. Um, they uh uh so you can check those out at flinthillsmpo.org. There will also be two public m meetings being held by K DOT for the highway 24 Carter study. Uh June 22nd at the joint maintenance facility from 3 to 8 and

June 23rd at Potworf Hall again from 3 to8. Um, finally, I would just like to acknowledge that city manager Danielle Doulan has been appointed to the the Midwest Public Risk Board for the state of Kansas. U, this is an organization that we participate in uh as part of the procurement of our risk management and health benefits. Thank you very much. All right. Thank you. Uh moving on, we have uh we will consider the consent agenda. Um commissioners, do you have any items that you would like withdrawn for separate con consideration?

Um I don't have any I want withdraw, but I just just had a question about um D the ordinance for child care. Um I you know I thought child care licensing and inspections were county thing, but we have regulations too that they have to deal with. Is that

that? That that is correct. I would invite um fire chief uh Scott French up to the podium to uh answer any questions. Uh while he's doing that, making his way to the podium, I would just share that uh this change was actually at the request of our child care accelerator uh group um so that uh they could accommodate more um of those facilities in our um community. Yeah, I just wanted to make sure that we had adequate staff for 12 kids and exits, that kind of thing.

Mayor, first of all, to get it started, I'd ask that we withdraw D and E from the consent and we can proceed with D since he's at the podium, but I'm just saying technically what we're asking would be more than just a consent. So, I just asked that we take it off the consent and proceed with him presenting his information. I wasn't I didn't want to take it off. I just wanted to clarify a couple. I know you didn't, but I do. Okay. All right. So, I'm sorry, Commissioner Morrison, you want C and D removed. D

D and E. Thank you. Anything else, commissioners? All right. Can we have a motion to approve the remainder of the I'd move we approve the consent agenda minus items D and E. Second

before we we need to take uh public comment. Um there is a motion and a second on the floor, but we need to take public comment before we take action uh on the consent agenda. Thank you. Uh is there anyone who would like to make comment on any item on the consent agenda excluding uh item D on ordinances and uh E on local grants. All right. Again, seeing no one approach the podium, we will close public comment. Uh we do have a motion to approve. Uh and with the exclusion of those two items, Chelsea, would you call the role, please?

Commissioner Mcola, yes. Commissioner Fox, yes. Commissioner Morrison, yes. Commissioner von Lentil, yes. Mayor Adam, yes. Motion carries five to zero. Right. Thank you. Um, uh, Director French, if you would approach again. Karen, can you restate your question and then we'll have

I just just answers. I just was one clarification about who is responsible for ordinances and that kind of thing. I thought since the health department does the inspection, the fire department does inspection, just clarification. I'm not I I'm totally for this, but I just wondered. Sure. Absolutely. So, uh January uh January 1st, 2024, the state fire marshall took over all um inspections of all childc care facilities including daycarees in the home. So, the health department isn't doing that.

The health department does it in conjunction. They're part of KDHE. So, there's two different groups that do regulations through childare. What we did in the code is a residential child care center has always been 12 12 or fewer children in a home that's occupied by by the home owner. Uh what we're what we've change what we're changing in the code which is in the building code and the fire code which regulates the commercial side of things. So those two codes don't typically regulate residential single family uh dwelling units. We are just matching to make sure that if if a a house is purchased and it's built as a home but the home the homeowner no longer lives there but is using that as a home daycare center and the the previous code and under the fire code that would be a change of occupant or change of use of that dwelling unit. So we would apply the commercial standards to that residential house.

Okay. What we're doing is eliminating that to be in in conflict and considering as long as it's under 12 or fewer, it can be considered as a residential and the fire code and building code do not apply to it. Only the state regulations and the KDH regulations would apply. So you don't have any input in staffing or you do have exits you probably no we don't we we are totally uh removed from the process of daycare licensing and and thank you

inspections. So, as I read this, I assume we're just voting on, you know, adding or going up to 12 children per dwelling. But then when I look at the ordinance, I mean, there are 29 changes to section 8 and 42 changes. Yes. So, normally that's that was what was adopted in 2021. So, when we do amendments to the fire code and building code, that list is what came of 2021. Okay. We are making a quick modification before we change the entire or ask the commission to update the current building code and fire code. So you're only changing one thing with We are only changing a very small piece in that but the whole thing has to be readopted. Any other questions?

Do we have a motion? I'd move that we adopt ordinance number 7822. Second. Uh Chelsea, would you read the role? Thank you, Director French. Chelsea, would you read the role, please? Did we need to take public comment? Oh, yes, we do. Thank you, Chelsea. Thank you. I'm going to Can you make me a really big sign? Um, is there anyone who would like to comment on this revision of this ordinance? All right, we will close public comment. Chelsea, thank you. Commissioner Fox, yes. Commissioner Morrison, yes. Commissioner von Lentil, yes.

Mayor Adam, yes. Commissioner Mcola, yes. Motion carries five to zero. Thank you. Uh, Commissioner Morrison, would you like to comment on your concerns on item E? Well, I'm I'm not sure it's total concern. It's more an explanation so the public and I have an idea what the impact of Manhattan is and what benefits it's going to be for our community.

Sure. So, emergency emergency solutions grants or ESG, this is a program that is run through KHRC, Kansas Housing Resource Corporation. We are not a large enough community to receive an entitlement under this program through HUD. So the state receives uh kind of a chunk of money and then they'll spread it out to um several different communities that apply because um because we're not entitlement the city has to be the applicant and we are essentially a pass through. So ESG can only be used for homeless related services. Uh so the three agencies that qualify are MSI uh the crisis center and Pony Mental Health. Um, so as you can see, uh, in the AIS last year, just MISI and CCI requested about $550,000 from the state. They only received 174,000. Um, we have a much larger request than what's going to be funded, but that is ultimately up to KHRC. Uh, this the city will get that grant. There's no local match. We um the agencies spend the money. They submit those reimbursement requests to us. We ask for reimbursement from the state. So there we're never um we're never out any dollars since we get reimbursed back from from the state.

So do they with the request submit a budget how they intend to spend it so we can have an accountability? Um so their their budget is just based into a couple of different categories. The categories that our agencies apply for are shelter operations, rapid rehousing, which is um making sure if somebody can't make rent, they'll receive funding to help them stay in their home. And then the other one is an HMIS. I have no idea what it stands for, but it's a software that's used by these agencies to kind of track their uh the clientele, and it's something that's required by the state. So those are the three different categories that are going to be funded or requesting funding from the state for

I'm not sure but HMIS usually often stands for um health and medical information system it could I I just notice HMIS so who decides how the funds are allocated among these three entities city or they they decide to

Yes. Yeah. So, we just take what their request is. We'll um each agency has to have their own application. We're currently collecting all of those. The city kind of combines all those into a separate application. So, we'll end up sending the state four different applications. They go through, they score, and they determine how many or how much each agency will receive. I'd move that we authorize the mayor to sign the application and upon that the mayor and city clerk approve any agreements with the Kansas Housing Resources Corporation.

Second. Uh is there any public comment on this item? Thank you. Seeing none, we will close public comment and take a vote. Chelsea, Commissioner Morrison, yes. Commissioner Von Lentil, yes. Mayor Adam, yes. Commissioner Mcola, yes. Commissioner Fox, yes. Motion carries five to zero.

Thank you. I would also like to acknowledge that as point of part of tonight's consent agenda, um we have approved the appointment of Grant Chapman and Andrew Smith to the partner city advisory board. Uh thank you to both men for their willingness to serve on uh provide this community service. Uh we will now move into our general agenda and our first item is to consider approving uh resolution 050526A setting June 16, 2026 as the date for a public hearing for the creation of a tax increment finance district near the northeast corner of College Avenue and Kimell Avenue and resolution 050526 6B setting June 16, 2026 as the date for a public hearing for the creation of a sales tax revenue district on the campus of Kansas State University and adjacent properties owned by the Kansas State Foundation.

Uh thank you, mayor, uh city commissioners. Uh this evening we are continuing our conversation regarding uh Edge 3.0 O and the Kansas State University's Foundation's uh request to use some of those economic development tools that are um available to us um to to develop uh that uh land at Kimble and um college, but also um to look at uh completion of stall barns um for the Bilbury um center as well as um the indoor track facility um adding some seating to the indoor track facility uh with with a few other uh things too. you all heard uh you all uh approved uh us moving forward with these conversations on February 17th. Uh then we had an additional work session on April 23rd. So this is just again a continuation um of gathering more information and continuing to move through the process of establishing this tiff district, a star bond district as well as possibly a future community improvement district. So tonight's resolutions, approval um of these resolutions this evening um set a public hearing for the tiff district and the star bond district. We will need uh two separate motions for each of these resolutions. Um the public hearing will be set for June 16th. Tonight does not establish these districts. After we have the public hearing on June June 16th will be when we consider um establishing those hearings. So just a quick walkthrough of that process. Uh Mr. Williams with the Kansas State University Foundation is here uh just to give a quick review of the Edge 3.0 and um the projects uh and kind of walking through the these districts and establishments and um the project.

Mayor, can I just ask a question? Yes. When will we have any real numbers for anything before that date of hearing? either the sixth or the 16th, which for example, I I have no idea at this point where the scope is, and I don't want to show up on the 16th for a public meeting and say, "Oh, by the way, here's here's the real numbers. Here's the concept. Here's what we're looking at." I assume that it's still in in float at the moment.

Yeah. So this evening after uh we pass a resolution to establish these public hearings, I will send a letter to uh Governor Lieutenant Lieutenant Governor Tolen um letting him know that you all have set the uh district and then that is when we will start to see a release of the information those feasibility studies that they have been working on. So between now and June 16th is when we'll really start seeing a lot of that information start to come together. uh we will have a lot of excuse me so we'll start to see that information coming together for the starbond district and for the tiff district and even after uh we establish the districts that will that's when we'll really start getting into the conversations about development agreements for specific project plans. So we are still quite a ways away from getting into details um on these things but this is the first step this evening in establishing that hearing. Of course.

One other question. Um, this was this these are simple majority. Um, yes. This evening, uh, to establish a public hearing, we only need a simple majority.

Thank you. Uh, Mr. Williams, are you presenting? Thank you. I'm not going to do the pavement. Are you sure? I think you'd be Give it a run. I think you'd be great at it. Thank you, Danielle.

Good evening, mayor and commissioners. Uh again, Greg Williams, uh from the KState Foundation, president and CEO. Proud to be before you tonight as we continue our journey of exploration and consideration of the Edge 3.0 project and what it could mean for Manhattan and our community. And I appreciate city manager Dulan's overview of this. And again, as a recap, our recent April 23rd meeting uh was greatly appreciated so that we could have a workshop really to to unpack more of the details of this, you know, very comprehensive consideration and and set of projects. And we appreciated your time and attention to work through that with us so that more of the details could be revealed. What I've got for you tonight is a very short and brief recap of some of that for the benefit of each of you. and any of the members of the community that didn't have the benefit of seeing that material. So, just as a reminder, Edge 3.0, uh, I like to go back to the beginning. This is a journey well over a decade in the making. And we've had two other iterations of this that have been highly beneficial and impactful for the foundation of the university and this community in multiple ways and creating jobs, attracting companies, and creating uh revenue for the city and the community. Edge 3.0 is intended to be this quantum leap to help us catch up. How can we take advantage of these public financing tools that are available to communities throughout Kansas and really get an accelerated journey of a number of other assets that would develop this district more fully again to yield more quickly the direct and indirect benefits that could come to the community. So just before you is that recap of many of these elements, these individual elements that will occur within EDGE 3.0. And you'll recall some of these are under construction now

and in development. Some of the research related elements uh the arena and some of those amenities are already there. Hotel, condos, restaurants, other elements would come in the future. Guess I got to go the other way. Okay. And then as a recap u you know the district the catchment zones that we are representing these maps highlight uh a basically a picture representation of what would be our proposed suggested districts. And so just to be clear as a reminder these are KState andor foundation land only. no other uh properties of the city or community are captured in this starbond district. We also have this grid that is a reminder of the outline of what of the revenues uh of the taxes would be captured within this approach and what would not be subject to capture. And I think we went through that in great detail with you on the 23rd. Next, the tiff district. As a reminder, this is restricted exclusively to that Champions Gate corridor right at the corner of College and Kimble where the proposed hotel, restaurants, and condos would be. No other part of the community captured in that. And it again, similarly to the last grid, really outlines those uh tax incomes and what would be captured and what would not be subject to capture in this process. the CI the community improvement district as manager Dulan mentioned we aren't considering that tonight that would be considered at a future date but because we did share that map with you originally we did provide it again in these materials and then just again as a recap at the

very high level um what is the proposed capital stack of the EDGE 3.0 set of projects a little over 297.6 6 million and we've broken down by these major elements. Uh what are the core costs of those and then we've broken down what are the funding contributions either from the public financing tools or other private uh developer invested dollars in the project. And just as a recap uh a reminder of some of the other elements we discussed on the 23rd uh we as the developer are the ones at risk here. the city uh is not taking on any risk with the star bonds or the TIS district. Uh this is a a pay as you go uh yield process and so we as the developer will uh benefit from those incomes as they flow into us to cover the costs of this development. All existing revenues that uh are prior to this date would continue to flow to the taxing jurisdictions. Uh the only thing that would be subject to capture is these new incremental revenue streams that come in. Some that would be subject to capture which we've outlined and some that would not be subject to capture. And so just wanted to reiterate and rehighlight those elements. And as a reminder from a timeline standpoint, uh again, here we stand before you tonight on May 5th asking you to consider adopting this resolution to set a public hearing which would occur on June 16th. And at that time, you still would not be approving a final project plan or any details. You would be approving a district boundary that would exist in the prop project. Then we would go to step two which would be in July and August where the full project plan and all of the final numbers and details that Commissioner Morrison and

many of the others of you are looking for to really uh evaluate this in more detail. So that's the proposed next steps and then this just highlights the elements that are prepared for you of consideration in each of these steps. Obviously, the maps and legal descriptions are provided to you in the resolution. Uh that allows you all the information you need to consider setting the public hearing. And then then step two, you'll have the full project plan, feasibility studies, all the other numbers from the state, uh as well as our outside consulting partners that are helping to develop the feasibility and the impartial analysis on this. And I'll stop now and entertain any questions. Looking at the map for Champions Gate, it appears this goes from college core over to the grain sciences milling buildings. Is that correct?

That's correct. But what you've shown there's no construction on anything except the corner for the hotel restaurants and that. Is that correct? So there are a number of elements that will occur in the edge tech facility. Some of those KState facilities we talked about in the workshop would occur in that zone. Okay. So the house, the greenery and all of that will be part of this edge tech and those development places as So if the house you're referring to that house and some of those other smaller outbuildings, those are going to be removed. Okay. As we build new infrastructure.

Um Mr. Williams, can you just address um have you had discussions I I assume you have been having discussions with the other taxing entities, Riley County and the school district? Can you give us a flavor of those conversations? Yeah, I'm going to ask Trent Arborus to come up and he's been leading on point with most of those discussions. I'll stay up to supplement whatever I can.

Uh thank you, mayor. Yeah, we've been in communication with both the school district and the county keeping them informed of the process and have also just given them some of the high level overview that you have all received. Uh and like before this meeting I communicated with each of them to explain what the steps that you were taking tonight and when they would have the opportunity to uh take action on the tiff which would be after the June 16th meeting. Thank you. Do they have to approve the district as well? They do not, mayor. Uh they only have if they want to veto, they do not have to take affirmative action.

And that's only the t district. That's correct. So just for general public information, this comes as a unit. The commission cannot on the 16th say they want to do this or that. It's basically the the three units. So the I'll when you talk about the public financing tools, the different tools that we're using, is that what you're referring to?

There's two two different answers here. Commissioner Mcola, the first technical answer I will address and then I will let Mr. Williams take it from there. Yes, the city commission can adopt all of these things separately. they can approve a star bond without approving a tiff district, without approving a CID. However, I think Mr. Williams is going to have an opportunity to speak to you now and tell you why it's very important uh to them and to the foundation um that they need all three of these projects, all three of these uh tools to move forward with the project.

I can't recap it any better than that. I think we've been clear from the beginning from the first hearing and through the workshops and the other engagements that the capital stack require this for these to be economically viable. So all of these tools are essential for the financial viability and the totality of the project to move forward.

So for more clarification um the land the Champions Gate is going to sit on is going to be owned by who? So it the land will be owned by the foundation. Certain elements of this will be leased back, land leased back. Uh the condo project will likely be deed to that homeowners association for that. But the rest of them would be either held by the foundation and leased back or could be fee simple sales. Uh the likely route is going to be us lease holding those on long-term arrangements with the property u operators

and and where would you say the most likely or the tiff dollars that are captured what what entity where would those end up in your view most likely going? Yeah, it's it's a little in flux and I don't have that in front of me to refer back to that. But um you know the the TIFF dollars within that structure are applied to a number of the elements in the EDGE 3.0 project plan. So I don't have that to refer specific dollar by dollar what's going into each of those projects. That will be revealed in more detail when we come before you in June. and Starbonds, what do they require? Obviously, they have to have the equestrian, you know, partnership and that kind of thing. Do they require anchor tenants that aren't part of the activities, so to speak?

If I understand your question, I mean, when we did Starbucks before, we had to have we did the discovery center, but we also had the convention center. we had to anchor them with the north, you know, side of or the west side of of points. So, is the hotel totally tied in with with the track and that kind of thing?

Yes. So as and I think you may recall we discussed in the early stages of our discovery of this process together unlike some of the previous star projects we've done in this community that had one element we work with the department of commerce in the state on multiple facets being the attraction. So we like to refer to it as edge 3.0 is the attraction. So the indoor track, the arena elements, the hotel, condo, restaurant domain are core assets of that. But the totality of the infrastructure that we've provoked proposed is considered the attraction from the state's perspective.

So is that what the state usually does? I mean I know there have been Starbucks which have been quite successful other places that really was the attraction that was found was you know I understand what you're saying the hotels are the attraction but the equestrian track that kind of thing to me is the real attraction. Um so that the starbonds have no problem with that and the state's okay with us building hotels. Yep. That's been their indication to us all along that this plan as devised qualifies under their definition.

Okay. Now understanding the zone from college to the grain sciences, is there any proposed construction in this phase on the land east of the gate area, the hotel, condos, the restaurants in between. In other words, where the house and the greenery and those things are. Is anything being proposed for construction at this time when you're doing the rest of it to be covered under star bonds and all? Well, the as I said the edge tech facility would exist within that local. So

is that being programmed to be constructed as the part of this same phase? Yes.

Okay. We had never I'd never heard that that going to be involved. Much of the infrastructure money that would be developed through these public financing tools would help with the site work, utility infrastructure, grading, and then as we said in the workshop session, we're working with the university with our state and federal partners to secure money for that edge tech facilities actual construction. So part of it will come from the public financing tools and part of it will come from state and other federal dollars we're pursuing right now. So I think we're all well aware that there is a whole lot of information that we haven't been given that probably can't be given at this point. Uh but that we're not going to get that information unless we move forward with the next step. And I I mean this this is a great opportunity, but there's certainly a lot of questions to be answered hopefully in the next couple of months. So, uh, I look forward to the opportunity to to learn more about it.

Thank you. Yeah, I would agree. We need to move forward and we will ask lots of hard questions when we get to that point. Yeah, we're looking forward to that. Certainly, a lot more will be revealed that uh there was a a thing at one of your slides that said city of Manhattan 3 million. What was that about? I think that's the tax money that we would be foregoing there. Yeah.

And we may recall again one of our earlier meetings as we first started working with staff on this. There was the request for some participation of these public financing tools coming back to the city to be used for either debt service on streets, infrastructure or however you folks chose. So that would be coming back to the city directly. It is our intent uh to use that for uh repaying repaying debt on Kimble and Dennis intersection.

Okay. My my struggle is we're saying that we need the TIFF dollars to do the project, but we're not saying what we're going to use the TIFF dollars for. At least not very clearly. That's that's where my I'm running into a problem. And you know, generally this community, a lot of this community is in an uproar over property taxes and very frustrated that some developers have been getting property tax relief. And you know, in this case, I mean, my concern is that it's flowing back to the foundation and that that might be a problem for a lot of the voters. So, that's kind of where I'm at.

Appreciate your concern. I I understand the rationale and what you've laid out. To be clear, the property taxes will be paid by the residents or the foundation. and they will just simply be being used to help finance part of this for a a period of time. Some increment will be captured and some will be coming back to the city to help provide services for the streets and the debt and the other things that the city has to contend with. But I certainly understand your concern. Has the city though in the past the infrastructure the streets and the sewers and things that has been paid not by the city but rather by the builders who are there. I mean we're not paying for city streets. I mean, I know that they go on specials and that kind of thing, but shouldn't that be the c a cost of these hotels that they provide all the streets and the sewers and the water and that kind of thing?

Yeah. So, I think that that is the policy decision that is before us this evening if we want to use these economic development tools um to incentivize this development in in our community. So we um while we have typically used uh TIF districts in Manhattan uh to pay for public infrastructure, for example, uh in Aggieville where we have the TIF, we are using uh those TIFF dollars to pay for the public uh parking garage um that we have uh in Aggieville. Uh however, in this instance, it is very different um because this is a tiff district that is being proposed to be a pay as you go. uh meaning that the city is not really the developer in this project and that the private developer will be fronting um the the uh money to get this development underway and there are only very few uh tiff eligible expenses. So while public infrastructure is one of those tiff eligible expenses, other um tiff eligible expenses as Mr. Williams has um mentioned previously is land acquisition or site work, utilities, um some you know uh lighting u also uh on the uh property. Those are other uh tiff eligible expenses that we can look at and as we continue developing um and uh getting more details for this development and as we start working through that development agreement uh we will start outlining exactly what those eligible expenses are. Okay. I think we need to just um remind ourselves as well as people who may be listening this evening that this is a process that has to go through a series of defined steps. Um, in a way it makes me think of the illustration that

Stephanie used last year for the RHID where you recall we had a very lengthy decision tree with I believe seven different points that had to be uh addressed prior to coming to a final conclusion in that process. So uh maybe we need to ask for a decision tree to be constructed so we can see where we are in this process. but by agreeing uh to set a date for a public hearing for these districts to be approved. We're not approving these districts tonight. That is correct. You are not establishing districts this evening.

We are merely setting setting a public hearing. We are setting a public hearing where we can continue to ask these questions with uh manager city manager uh Dulan's letter to uh Lieutenant Governor Taland that will precipitate or initiate the release of the studies that the have been done at the Department of Commerce regarding this project and that we will have that information prior prior to the next it's likely we will have that information prior to the next to the hearing. So is

I think but we're just asking some questions that people are asking me and there's no use having a public hearing on the 16th if the public has to start at point A and go all the way to Z. I mean, you know, if we can bring you on board with what you're saying and what our answers are, I think that will be very helpful to the public input and I think we'll get plenty of public input on the 16th. So, commissioners, I'm not trying to uh terminate our conversation. Do you have additional questions for Mr. Williams or shall we move to public comment on this? Thank you.

Yeah. Thank you. We'll now open this portion of the meeting for public comment. Is there anyone who would like to uh approach the podium? All right. Again, seeing no public comment, commissioners, do we have a motion? I believe we have two actions on this item. I would move that we approve resolution number 050526A. Second. Thank you, Chelsea. Commissioner Fox has made the motion and Commissioner Mcculla has second it. Can you take the role, please? Commissioner von Lentil, no. Mayor Adam, yes.

Commissioner Mcola, yes. Commissioner Fox, yes. Commissioner Morrison, yes. Motion carries four to one. Thank you, Commissioners. We have a mo second motion. I approve resolution number 050526B. I second. Okay, Chelsea, once again, please. Mayor Adam, yes. Commissioner Mcola, yes. Commissioner Fox, yes. Commissioner Morrison, yes. Commissioner Von Lentil, yes. Motion carries five to zero.

Thank you very much. Um, thank you gentlemen and we will move on to the next item on our agenda which is to consider approving ordinance number 7823 amending the Manhattan urban area comprehensive plan and the future land use map.

Good evening. Stephanie Peterson, director of planning and development. Uh before we dive into our what we like to call our flum, our future land use map, um I just wanted I know we've been talking a little bit about a more comprehensive uh amendment to our comp plan and this is not related. So this is related to our current 2015. Um we will occasionally amend this document either to add plans that we've done or to make some changes within the text. That is what we're doing here this evening. um it isn't related to those other conversations that we had at your retreat that are talking about potentially an update in 2026 2027. So with that um I just wanted to start with what our flum is. Uh so it is a a land use map that we use. It's included within our comprehensive plan and it provides this long range type of direction of a development pattern or how we vision land being used in the future. Uh this is typically when we say long range this is typically 20 years um in uh kind of in length. This helps us to make policy level decisions. Um some examples of that that you have experience with with annexation if a property is within our urban service area boundary which is reflected on the flum. Um that means that we conserve it with municipal services. Uh so that's why we have that boundary there. Also for resonings uh when we consider a resoning one of the factors is consistency with the comprehensive plan. We can look at the future land use map is just one of the supporting factors from the comp plan to help uh with determining whether that resoning is appropriate uh giving the given the um consideration for that long-term land use pattern. Um, I think to boil it down to one sentence of what a flum is, um, it's really what type of development is most appropriate for a a larger kind of swath of land over the long term. Um, what it does not do is this does not

regulate property. This is simply a a visioning type of of tool that we can use. It also does not reszone a property. That has a very different process statutoily that we must go through. This is our current future land use map. um you'll see that it is uh much broader than just the city limits. So we have an interlocal agreement with Riley County that says the city of Manhattan is going to do um planning of this nature uh within a boundary outside of city limits. I mentioned that urban service area boundary that is this blue line. Um again this is an area in which we can reasonably uh provide urban services and really the area for of our consideration this evening is the area east of town in Padawatami County that we'll refer to as the green valley area. Um so this is our 20 this map was done in 2015. You can see that the planning boundary did extend over into Padawatami County. Um Padawatami County adopted our future land or our comprehensive plan in 2015. so they were aware that we were um uh having this future land use discussion. We just wrapped up the East Manhattan Gateway vision. Um so with that vision and after about two and a half years of working with stakeholders, property owners, businesses, the county, um we have the recommendation to update the future land use map. So here we're looking at the McCall triangle which is um with most of this is already within city limits with the exception of out here. Um, and so this was what was presented as part of that East Manhattan gateway. Industrial kind of out on the fringe of this area, turning the McCall triangle back into a commercial type of district and then a more intense core commercial to the south. Uh, we also looked at the area of Green Valley. I would say that most of the land uses that were introduced are already are consistent with the Green Valley neighborhood plan that the county had done a couple of years ago. Um, just

with a few exceptions. There is a larger industrial area that's identified here to the south. Um some parkland that has been identified that um counties don't provide parks. Um so we there's opportunities for um some parks throughout here in the in the distant future. Um and then we also identified a couple of public and civic uses. So we took that East Manhattan Gateway plan and those land uses and we converted it into a map that would be adopted as part of our comp plan. So here is the proposed flum uh to kind of dive into the specific changes. Uh here we see in the McCall triangle. So the area that was kind of north of the mall triangle and then wrapped around the south that used to be industrial. We're recommending that be modified to service commercial. Um that is really more refle service commercial is more reflective of the uses that are in that area today. Um here within the triangle we have kind of a mix of everything today. Um so we're recommending that goes from industrial to community commercial type of um uses and then again that core commercial to the south which is um similar to the downtown zoning district.

Um Stephanie I'm sorry can you uh just distinguish what are the differences between service community and core commercial? Surface uh service commercial. What those three types sure of?

Uh so service commercial. These are uh kind of a a mix of maybe a like a garage door manufacturer. Um it's uh they sometimes have retail sales. It could be an HVAC company, electricians. Um so if you think about the businesses like the Armory um is up there in this area. If you think about the businesses that are located there north of McCall, those are service commercial. they don't have a lot of um heavy intense type of manufacturing uses that go with it. Um and there's typically a sales component um with it. Uh for community commercial, this is uh the call triangle is a great example. It's drive-throughs, it's big box commercials, uh commercial type of uses. Um it's really kind of the the more intense type of commercial. And then core commercial, um it would be more reflective of downtown. So still a lot of similar retail commercial um housing opportunities. It just has a different feel about it.

So the banks the bank that's Yeah. Got it. Uh so really core core commercial it can accommodate banks, it can accommodate restaurants. It just wouldn't accommodate drive-throughs. It's supposed to be more of a pedestrian type of of um land use.

Thank you. Then when we look out further into the Green Valley area, there were uh pockets of medium density residential that were introduced. So as of today, this area of Padawani County doesn't have u a single multifamily type of unit that includes town homes, which is a single family type of structure. Um and so one of the comments we heard a lot was please have some sort of housing opportunities for uh for folks that work in this area to be able to live near where they work. Um again taking so um the the previous future land use map had this area um a portion of the area south of the highway as service commercial. We're shifting this to in industrial which is a more intense type of use. Um this is really the uh only uh one of the only opportunities that would we would have for any type of industrial development within the community.

Stephanie, yes. Do we have anything there zoned agricultural? Well, so this is a future land use map. Everything you see in green is it would be agricultural. Okay. And Okay. Uh but the city doesn't have an agricultural zoning district, but the future land use map does recognize there's certain areas that would stay as agricultural. There's Okay. Thank you.

So the county would have that designation, that zoning designation. And then I mentioned earlier as part of East Manhattan Gateway identifying a potential regional park space. So think a Anenburgg type of facility which is something that residents we heard quite a bit about. Um I did want to point out that um the when this slide first came out there was an error in the map. Um I used an older version uh that was um previously went to planning board. This is the version that planning board went to. The only change is that there is a um programmed park space right here in the center. That wasn't in the version that went out with the packet, but we've remedied that. Um so I just wanted to point that out. Um and then the other I think it's on this slide. Um I mentioned earlier the public and civic uses. So this example here, this is school district owned land. We went ahead and reflected that in the future land use map. Um there's some cityowned property uh that's further down in this area. Uh this is the elementary school. I can't tell you what this one is. Um but those are all sort of um some sort of public entity that owns those properties. Uh we also extended the future land use area um kind of one section line further to the east to line up with the East Manhattan Gateway. So prior to this um the plan boundary stopped right here at Lake Elbow Road. Uh and then we did also introduce these ideas of uh neighborhood commercial nodes. Uh so think uh a smallcale kind of coffee shop, restaurant, child care center. Um this was something that residents also expressed interest in having um some of these commercial uses closer to where they live. Uh to give you kind of an a timeline of the events that would go along with this FLUM amendment. Uh the planning board did have an a work session April 6. They initiated this amendment and then their public hearing was on April 20th. Uh the planning board did recommend uh approval

of this 421. Uh they had a couple members absent that evening. We're obviously in front of the commission this evening for consideration and then we are on schedule to go to Riley County Board of County Commissioners on May 18th. Per our interlocal agreement, the county does um need to also uh adopt the the Fleum amendment. And then we have been having conversations with Padawatami County staff on um the county potentially adopting this flum amendment as well. They are not required to uh because we do not have an interlocal agreement with them, but at one time they had um uh shown some interest in in us presenting it to them for consideration. Uh and with that, here's the action that's requested, but I would be happy to stand for any questions that you might have. I find it interesting that we're planning for Podawatami County's land, but they're the last ones to be talked to about it. Uh

yeah, so we um that it it is interesting. Um they elected to adopt the 2015 comprehensive plan. It is not statutoily required and we do not have an interlocal agreement to do so. Um but because they adopted that comprehensive plan, we wanted to make sure that we went back in front of them. Um but the city does uh we are able to apply our planning um our comprehensive plan to our extr territorial jurisdiction which would include Padawatami County. So th this practice is not uncommon. I don't know if other commissioners received some public inquiry, but I did concerning is there a reason to determine the boundaries of the petition for the city of Green Valley before we adopt this? Because I don't think we can adopt this over Green Valley if they're certified as a city and if they had questions. I'm not sure we can do a development plan for their their land within their city.

Yeah. So, my recommendation this evening, Commissioner Morrison, this has been uh a project that has been two and a half years in the making as community development director Peterson uh just stated. So, uh this evening, moving forward with the future land use map, uh certainly if the petitioners are successful with their incorporation, we can amend um our future land use map again. So, there's no reason for us not to move forward with this this evening. Uh, additionally, if they are successful in their incorporation, the state will require them to have a comprehensive plan and they will be required to have a future land use map as well. So, that might be a good starting spot for them.

Uh, to be clear, this this entire area that we're planning for is currently served by the Manhattan's sewer system. A majority of it, for the most part, yes, you're correct. The majority of this area is already served by um water and sewer kind of indirect water. Yeah, they also get their water from us. So,

correct. They're not uh the residents aren't a direct customer and I would default to Randy. Um but we do have some agreements with the rural water district to be able to serve this area. Uh so you brought up a good point. Um we um I I mentioned earlier that urban service area boundary. Um there's also area this hashed hatched area down here. um this is a potential future urban service area boundary. So even recognizing in 2015 that there was um potential capacity for the city to be able to serve that area directly with our services. Um obviously we'll have to take another look at that urban service area boundary um with our our comp plan amendment that's coming up here in the next year.

Thank you. You're welcome. Uh, commissioners, do you have I'm sorry, I'm excusing Stephanie. Are there any other questions for her? Is there anyone from the public who would like to make comment this evening? Please state your name and residential address. You'll have three minutes and when you've made your remarks, please sign in. Thank you. So, I'm Robert Busby, 4500 Green Valley Road in Green Valley. First, I would do want to say thanks to the Poppy Princesses. They are here. I get my healthcare primarily from the Topeka VA. So, I can't appreciate enough how much I appre express enough how much I appreciate their support. I am the executive director of the Green Valley, Kansas Foundation. We've been studying this issue uh on governance for the area for about three years, a little over now, uh since the prior petition was uh from a different individual was feeling uh determined to be deficient. We've had uh hundreds of people from the community provide input uh and be very supportive of the idea of the city being formed. I also serve on the Pawadami County Planning Commission and I'm not sure who in the county uh is tracking all of this, but I assure you as those who are responsible for the Pawadami County uh comprehensive plan and the Green Valley area comprehensive plan, we're not tracking this at all. None of us have heard anything about this other than obviously myself. None of the 2015 commissioners are currently serving over in Padawatami County. We've had a turnover 100% since then. So, uh, the petition to incorporate went up in March 26th after an awful lot of effort and a lot of volunteer time. We don't know where that will end. The county clerk uh has certified it after uh convening with the county counselor uh to determine that that petition was sufficient. The hearing uh has to be held by I think June 24th or something

like that. They're going to begin the hearing on June 11th. So just next month here in uh not even a few weeks I suppose. We respectfully request then that you table this action until that petition has been heard pending the establishment of the city of Green Valley. And I'd be happy at some point if you have any questions. Uh you all should have my email address and my phone number. Please feel free to reach out to me. Thank you. Thank you. Please, have you signed in already, please?

Thank you. Is there anyone else who would like to make comment? I'm Barbara Alwig. I live at 8863 Butterfly Lane. We've been there for about four years. And hello, Jim. I haven't seen you for years. Um, I think you will find that a lot of the people that live in this area along Green Valley Road are opposed to this. I think they're very resistant and I think that also u most of them probably did not know about this meeting, but they are I would say more leaning towards incorporating their own thing. There are reasons why people in our neighborhood would rather be in a more country environment than in a city environment where we don't really want to live next to um industrial things. If we wanted to live in the city, we would have moved into the city. And this is a quiet neighborhood and the people are, you know, really pretty quiet people. And you know, we we're really not interested in being citified. And in Padawatami County, where I've spent most of my years, um there things are done way in advance if there's going to be a change in the zoning or something. We get letters in the mail. All of the neighbors and anybody who might even possibly be interested in having an opinion about it gets a letter. They are told when the meetings are. They're given an opportunity to look at the facts,

express themselves. But overall, I'm just saying that this is really not something that I think the people that live there really want. And I think we should have a voice in that instead of just kind of hurting it along. I think that the people living there need to have a voice here. Thank you.

Yes. Um, please sign in at the podium. Anyone else who would like to make a comment? Thank you. Uh, we will close public comment. I might just mention that my former address was 4320 Green Valley Road. Um, and there were no that's where Hughes Lane currently is located. And there was no development north of our home when I sold 20 years ago. Yeah. So, even though you may not want to be citified, cities are happening around you. Thank you both for your comments, commissioners.

I Yeah, I think it's unfortunate because um the whole point of having these plans is to have plans and to see how development should go and if someone comes in and wants to put something like a, you know, chicken disposal company or something. This gives you the chance to say no, we're not agricultural there. Um, however, Stephanie, um, is it possible to to sort of, um, tease this plan a little and mostly, um, have it along 24 because it is really important that we do things along 24 because at this point, we want to make sure that companies come in and they're coming in. There's going to be, you know, there is interest and it's very difficult to put in frontage roads and you know additions like that after things are built. So it's good to have this planning in the future. I don't think that any of this should bother your township. Just the idea that you'd have we think it'd be nice to have a park there. that does not mean that we're building a park there and the commercial nodes that does not mean it's simply suggested that that would be the best place for it. So if somebody wants to buy um the corner of Janetta Road and Lake Elbow Road and doesn't want to live next to a coffee shop and a bakery or something, they know what the the future planning is. they can still get an exemption and build next to the coffee shop if that's what they want. But I I really think so often we get really concerned with um planning and and good

comprehensive planning really protects your your investment much more than it um does something to it. it really protects you not to have some data mining thing come in across the street from you because that's not how it's zoned. So, I I do wish you'd see this more as um the best possible outcome for your neighborhoods and not just the you can't do this or you can't do that because that's not what it's intended to do. It's intended to protect the properties out there for the best usage and not have to fight some developer that wants to come in and put some, you know, mega building next to your pl your land.

Well, my observation is, Mr. Brosby was that Palawi County historically has not done well in long range planning and you probably have more impact with us than you will with Palawi County historically. I don't want to say the tides haven't changed over there, but number two is we're not going to citify you with anything of this in the fact that we can't do anything until we either annex it or you ask to be annexed or the development occurs because Pawatami counts agreement. The second thing I'd say is I was involved somewhat in the last time there's an attempt to make a city there and many people didn't understand what their taxes are going to be because I'll bet they'll rival ours if you add up what you have to do to meet the statutory requirements for a city. Even though we give you sewer and water, that ain't all the cost for a city. But you have to make a decision if you become a city if that's relevant. But I'm just saying this doesn't box you in at all until either we annex you for some reason by your request or arbitrary and county consent. But um I think this is at least the planning so somebody has an idea what could happen and how it might happen and how you go from there. Personally, I don't see an infringement of your country living because we aren't going to who's there isn't going to get modified a bit as far as what this does to them. So, I spent a lot of time yesterday reading through Pawatami County Green Valley master plan. I think it was done 10 years ago or so, but it was it was interesting reading a lot of the comments they wrote from various people that that lived out there at that time.

And uh you know some of them wanted to keep the low taxes. They wanted you know their country living. Uh but yet we want good infrastructure. We want good roads. You know all those things that that cost money and nobody wanted to pay for it. Uh um but personally I have a hard time imposing what we think is right in any given area on an area that we have no jurisdiction over. Uh I in my mind it it kind of insulting to the the Pawatami County people that you know we're we're planning for them. Like Jim says, sometimes maybe they haven't done the best job planning, but it just it it's hard for me to

commissioner. This should be our

commissioner. I'd like to just point out that as Karen stated, this is not an imposition. It's a vision. It's consistent with the East Manhattan Gateway Plan, which has been very favorably responded to by the current Pawataman Commission. They've commended us for that work. Um, indeed seemed grateful that some of that work was done. Um, and I am looking at this not as a dictatorial move, but rather just getting something on paper uh in our records that is consistent with the work that has been done for these last several years. Um, and acknowledging that we anticipate growth to the east of Manhattan. It's been happening already. And um obviously you can vote however you choose to vote, but um I I see this as this is what could happen. It's not we're not saying this is what's happening.

Could I add a kind of a point to that? Sorry. Um so I I guess the way to look at this is Pawadami County because statutoily they do not have to adopt this. it would be more voluntary just like they've voluntarily adopted our 2015 comprehensive plan. Um they can elect to use their own comprehensive plan to make resoning decisions. So anything that's not currently in the city today, it's really going to be up to Pawatami County whether they want to use this future land use map or their own. Um what it helps us is if we were to receive uh either a request for annexation or if the city were to annex any property, this gives us a guiding principle of what that resoning should be. So, for example, um the lot that's out here, let's just say Heritage Square wasn't annexed today. They come in and they say, "We would like to annex. We want to zone this to industrial." We would say, "That's not consistent with our future land use map. It needs to be a commercial type of use." Um and so that's really how the city can use this as a tool. Uh we're not imposing anything on on Padawadi County as the mayor stated. It's really more of a a planning tool that we can use if in the in the event that someone wants to be annexed. This just helps us to understand the appropriate land use given what type of uses are around it. I think the other consideration is as Danielle mentioned, should uh the Green Valley community or Blue Township community be successful with their bid to become a city, this can certainly be uh amended and annotated to reflect that. But given that that's still going to be sometime in the future before that happens, um we've been moving down this road for several years. I think it it makes sense for us to continue our movement forward with it as well.

I would move that we approve um ordinance number 7823. Second. Uh, it has been moved by Commissioner McCulla and seconded by uh, Commissioner Von Lintil that we make this uh, approve 7823. Chelsea, will you please call the role? Commissioner Mcola, yes. Commission, yes. Commissioner Morrison, no. Commissioner von Lentil, yes. Mayor Adam, yes. Motion carries four to one. Thank you, director. Yes.

I'd just like to thank you for coming in and um when we go to talk to Pot County um please come and express your concerns and um with Jim I've been through the incorporation of various places out there in the past. Um, and be real careful because when when you become a city or a town or whatever, there are a lot of costs that that didn't, you know, appear in the beginning and all of a sudden it's a lot cheaper to stay the way you are.

Thank you, Stephanie. And I assume we're going to hear from uh Stephanie Peterson again to consider approving the 2026 annual action plan for the community development block grant program. Authorizing the mayor and the city administration to execute a grant agreement with the US Department of Housing and Urban Development upon receipt. Authorizing city administration to execute agreements for the 2026 AAP activities and authorizing city administration to use an alternative process per charter ordinance 62 and contract with a vendor from the Greenbrush, sorry, purchasing cooperative to for playground materials and install at Douglas Park and Longest Park.

Wow,

that was Yes, that's a long motion. Um, so community development block grant or CDBG. Uh, this is an item that we have every year. A lot of times we put this on consent, but there's a lot of moving parts this year with it. So, we decided to give you an update on the general agenda. Just to give you an idea of the program overview, we've been an entitlement community under CDBG since 2010. um when Manhattan hit or we exceeded 50,000 in population that triggered a number of things. One of those is being entitlement, meaning that we get a direct allocation from HUD every year. There are several different documents that must be prepared as part of being an entitlement community. One of those is a consolidated plan. That's really this five-year um type of document that outlines what types of categories we're going to spend CDBG on. And then the annual action plan, which is in front of you tonight for our program year 2026, that says how we're going to use each year's allocation to uh to spend down those funds. Our program year for CDBG is a little unusual. It runs July 1 through June 30th, which is the state calendar year or state fiscal year, but we're always a year behind. So July 1, the state will start their 2027 year. We're actually going to start our 2026 program year. And then with CDBG, it always has to have a low and moderate income benefit. I provided just our historical allocation. You can see that we've been trending downward for the last decade or so. Um the the formula for CDBG is really complicated. There's a lot of different factors that go into that, but basically the better that you're doing as a community in certain areas, the less funding you receive. Uh so a couple weeks ago, Danielle in her Friday um kind of update to you all, she um shared with you the letter that we received from HUD saying that we have too much surplus funding right now and we have to spend that down rather quickly uh at the risk otherwise we risk losing it and having to give it back. So

I've outlined here for each program year what our remaining funding is that we need to spend. Um part of this is we have a rather large um project coming up at Fifth and Levvenworth. It's about $734,000 of CDBG that will be used. And that project was first identified in 2021. Um, and so we've been kind of hold uh reserving funds for that project. But we obviously the total amount that we have right now is 1.6 million after we get our 2026 allocation. Um, so we have way more than what we need just for that project. Um, HUD's formula for how much we get to have at any given time is one and a half times your annual allocation. So right now based on our 2026 allocation, we can have about $773,000 um that we haven't spent down and be okay. So we have a plan to kind of spend that money down and then a plan moving forward so we're not in this same position again uh which I'll go through towards the end. So for 2026, here's our breakdown of funds. Uh we can spend no more than 20% of 20% of our allocation on grant administration. uh we'll only spend about 14% of it and about half of that is for a um a study that we're doing downtown. For public services, we can only spend 15%. Every year we spend that 15%. These are uh highly coveted funds by these organizations that I've listed here. Um the first four of them we've been funding for as long as I've been at the city and probably even a decade before that. Um the new organization this year is Habitat for Humanity. Um so previously we had funded Housing Credit Counseling Inc. Um they were recently bought out by another company and they do um tenant landlord counseling as well as housing counseling. Um they're going to still serve the Manhattan area. They're just not no longer going to use CDBG. Um and so Habitat for Humanity is going to step in and provide um that service using CDBG this year.

And then lastly, where we spend the most amount of our funding, and this was kind of the plan a couple of years ago when we restructured CDBG, we want to be able to spend a majority of this on public facilities and infrastructure. Um, so that's how we plan to spend our 2026 funds. Now, for public facilities and infrastructure, I wanted to go over just a few of the caveats of how these can or cannot be used. First, we cannot use them on repairs or maintenance. So these are things like potholes, fixing a leaking roof, uh mowing, none of that can be used on CDBG. We also cannot use them on buildings of general public um or government business. So city hall, we can't do any sort of upgrades, construction in city hall. And um public facilities infrastructure must have an LMI benefit either either directly to a neighborhood that's considered LMI through HUD or individuals or families that are LMI. So, what things we can do? Um, pretty much anything that's multimodal. Uh, so sidewalks, bus stops, crosswalks. Um, there are some situations in which we can use these funds for private and private and public utilities. A great example of this is the Fifth and Levvenworth project where we're extending a city water main so that the Manhattan Housing Authority tower can connect to a water source and then they need to be able to have um sprinkler system in that building. Uh, we can do ADA improvements and we can do that citywide. So ADA does not have to be constricted to those LMI neighborhoods. Um and then also for neighborhood facilities. So think uh like our recreation centers, some of the buildings in city uh park may be eligible. And then those are the we can basically do anything other than repair and maintenance on those. And then lastly, um parks, playgrounds, sports courts, trails, um they have to e either have an LMI benefit or be in an LMI area to be eligible. Stephanie, some of the repairs and whatnot down in Blue Earth Plaza do not qualify.

Nope. But that would be a repair. Um, if we were to have a pretty substantial project, um, and I would need to verify that it's in an LMI area. I believe most of downtown is, um, we would have to kind of look at the scope of work to see if it would, uh, meet that repair requirement or if we can consider it a reconstruction of that feature. Uh oh. So, um so our next steps with um with our kind of our surplus funding in 2026. Um we so we need to spend money down rather quickly and parks and recreation had a couple of playgrounds that have been identified that are um I think one of them was like 28 years old, one of them is 33 years old. So we have a lot of aging playground equipment. Um Douglas Park is within an LMI area. So, we uh would initiate that project to start um here rather quickly. There's also uh we're replacing some uh doors on the Douglas annex. These are the only ADA accessible doors on the building. That's only $7,000, but we're uh we can use CDBG um as that source of funding. Um by June 1st, we'll submit the annual action plan that is in your the draft is in your packet. Um, and then we'll HUD is uh rarely timely with our agreement. So we could get it anytime between now and September. Last year I think it showed up um at the end of September. Um and then uh for the fifth and Levvenworth project that's going to use a substantial part of our surplus funding. Public works uh plans to bid that later this fall. Um so moving forward to make sure that we aren't in the same bind that we are now of having to spend funding down quickly. uh we've generated this kind of internal spreadsheet that we call our CDBGCIP. Uh so anytime that a department has a project that may be eligible um either geographically or may serve LMI residents, they can submit that to us.

Uh John, Adam and I will evaluate it to make sure it meets the CDBG uh requirements. And if so, uh we can um we'll always have a project kind of in the pipeline ready to go. I think that's one of the errors that we had over the last couple of years is we were waiting for Fifth and Levvenworth and we didn't have anything kind of to backfill it in the event that it was delayed. So we have a process in place to make sure that we aren't having this conversation again next year hopefully. Uh let me oh so uh some one of the other um plans that the commission approved a while back was an ADA transition plan. This was a couple years ago now. Um, and that plan lists a lot of ADA improvements that need to happen throughout the city. We feel like that is a really good opportunity for us to have kind of a list of projects always ready to go and we can just start going down that list and um, using CDBG to pay for those those improvements. Um, what I've learned is that we can't have too large of a project because we can only hold so much in CDBG for any given time. Um, so we're looking at probably projects that are $500,000 or less just to make sure that we're always timely with our expenditures of this funds. Uh, with that, I will pop up this giant uh action um item for you, but I would be happy to answer any questions you might have on our CDBG program.

Stephanie, I mentioned it in my briefing today with the city manager. Um, and I know Aaron is not here tonight. I did not look at the move to MHK to see where this particular park stood in terms of its priorities for repairs, but I've been requested by several citizens to look at replacing playground equipment at um Sojuner Truth Park. Okay.

Um so if you can put that on your if you can look at it and see if it would be appropriate for your list. Yeah, I I if I'm recalling correctly, I think it's right outside of our LMI area, but there's another method we can use and we can survey the residents that are immediately around it and then we can um we can qualify it as LMI. So, we'll add that it is across the street from one of the Manhattan Housing Authority properties and so I would imagine it would be Yeah. So, the same with good now. It's Podawatami Avenue. So, right near the railroad tracks. Yeah.

The same with Good Now Park. Um, it's actually the oldest playground equipment that we have. It's right outside of one of the LMI areas because they use tracks which are giant areas of the census tracks. Um, but all of the residential areas surrounding it are LMI. So, that's another way that we can help qualify it. We were just trying that takes a little bit more um a little bit more time to collect that. So, we were trying to take some parks that we know are are LMI benefit and move forward with those, but we can certainly add those to our our list. Let's look at look at it. We can do that. And Northview Park can always use some more stuff. It's pretty another soccer goal.

Again, we we know we do have a to-do list associated with move MHK. I don't want to leapfrog over it, but um just as you're looking for projects, if you could give that some consideration. Yes, that's a great suggestion. Commissioners, I would just note as you are looking for um a motion, there is an abbreviated version of this motion on your agenda. Uh is there anyone who would like to make public comment? Uh, commissioners, do you have any additional com questions of Stephanie?

I will close public comment. Um, do we have a motion? Move that we approve 2026 CDBG annual action plan. Authorize exe execution of HUD and activity agreements and authorize city staff to purchase materials and installation of playground materials. Second, Chelsea, we have a motion and second. Can you please call the role? Commissioner Fox, yes. Commissioner Morrison, yes. Commissioner Von Lentil, yes. Mayor Adam, yes. Commissioner Mcola, yes. Motion carries five to zero.

Thank you. Uh, all right. We have updates on our pavement projects. We will hear from Director Johnson. Uh, go for it.

Thank you, Mayor Commissioner. Brian Johnson, director of public works, city engineer. Yeah, I just want to give you an update on uh three projects we just went to bid on for uh spring maintenance projects. Uh, one was the CCIP, which was a grant project through KOT. Another one was a concrete maintenance uh project funded through special street maintenance tax and asphalt maintenance group also funded through special street maintenance tax. Just quick going to look at the maintenance plan, kind of the overviews of the projects, budget schedules, some metrics and impacts, and then uh stand for questions. So again, this is our pavement uh management update here. We've got about 12% arterials, 26 collectors, 62% locals. again at about that 6040 concrete asphalt split that we talked about during the PCI update last month for the CLIP project which is along Fort Riley Boulevard. This is a state grant project. Uh although they will pay up to 80% of a cost share up to $500,000 max. We applied for this grant last year and got it. Uh it is just east the Wildcat Creek bridges. Again, Ccliff is a reimbursement grant so we spend all the money in advance. We send KOT a letter asking for our money. Three to six months later, we get a check in the mail. This is that service pres preservation project. Uh it's asphalt mill and overlay along with new markings. Uh it runs roughly from Westwood east about 150 ft and then west about 600 ft. Simple mill and overlay. Uh we are a little bit concerned about the concrete base on this. Uh to the best of our knowledge, it's been there since about the 1940s. This was US40 at one time, uh before the interstate system. Uh we had two bids on the project, uh buyer construction and shilling.

Shilling was the low at about $300,000. Again, our 8020% uh cost share. So, uh KOT will kick in 80% of that $285,000 bid. Plus, we have to have uh KOT certified inspection. So we uh went to our on call list got an inspection firm they gave us a quote kat will also pay 80% of that inspection cost there is a little bit of non-participating costs in this uh engineering which we did in house uh we did it with our in-house staff and then any utility relocations and then uh we didn't have easement acquisitions but there is a little bit of striping outside of the uh boundaries that we're going to pay for a little bit. So, here is the um table of the costs. Totals about $350,000. Again, we pay that out of pocket and then we request reimbursement for that 80% or that $278,000 that we'll get back about $1,200 in non-participating, 348,000 for participating. Our at the end of the day, our cost will be about 70,000. Uh, this is our kind of Well, you know what? Before we go on, any questions on CCIP? Let's do them one at a time.

I just appreciate how it's laid out and it looks good. Oh, thank you. I hope it looks a lot better in October. Thank you, Brian. Go ahead. We are applying just real quickly, we are applying for another CCIP grant for next year uh for the off-ramps of 177. So, we are uh applying for a grant 8020 split on that. Also, the the on-ramp as well. Off-ramp and on-ramp. Correct. The on-ramp is particularly un unpleasant right now.

So, is the off-ramp I wish I could say one of them was better than the other, but they're both they're both pretty bad. Uh concrete maintenance group one. Uh full depth reconstruction on these uh sidewalk improvements. We're going to connect that sidewalk on Browning that stops right now at about Dickens. We're going to bring that sidewalk through on the west side uh all the way up to Claflin. So, we'll have dual sidewalks on that side. Uh and then Browning is partial asphalt, partial concrete. We're going to go back with full depth concrete. And then same thing with Butterfield, full depth concrete. Some pavement signings, signage, pavement markings, other things. Browning will be closed. I've got a schedule in here later, but will close for a substantial part of the summer. Uh here's our bid summary. Again, two biders, Coli and Cheney Construction. We've worked with both companies. Both companies are very reputable. We've had pretty good experiences with both of them. So, no issues there. Uh again, Cold is just slightly cheaper at 187. Uh Cold I'm sorry, Cheni was slightly cheaper at 187. Cold 192 asphalt maintenance group. So, this is the areas we're going to go uh milling overlay this summer uh uh with a buyer who is a low low bidder. It's 2-in milan overlay. Pavement marking, signage, traffic control at all of these locations. Uh shilling again and buyer both bid it. Buyer was the low in this case, $940,000. Uh again, we've worked with both companies substantially. We've had really good luck with both of them. So, just kind of the overall picture. Remember last month we talked about a $3 million budget for street maintenance. Uh we're already at 2.89, but remember we pay this C clip up front. So, we're actually paying about $340,000 upfront. This comes to about $3.2 million out of

pocket. And then we have another task order system that's out to bid right now. We anticipate that to be about 250 300,000. So we're going to be somewhere in the neighborhood of 3.4 to 3.5 million prior to our reimbursement. So we are slightly over spent this year. Uh it's showing up in our endofear protections. We we're going to be pretty low on our cash carryovers towards the end of the year. Again, public impact on Ccl. Uh this is Fort Rally Boulevard. you'll be down to one lane and then the other lane. Um, you know, it's going to be pretty impactful, but it will be over the summer for other boulevards. Obviously, a lot less crowded in the summer than it is during the school year. Uh, so scheduling milestone for Browning Avenue opening is August 7th, which is that uh Friday right before elementary school starts, so we can get kids back tomorrow at school. Then there'll be some other stuff going on, sidewalks and stuff uh all the way June through December. uh asphalt maintenance groups. Uh again, we have collectors by August 7th. So, Stag Hill, uh those other streets that are collectors. And then there'll be some additional work going on through the fall into October. And then CClip, again, we've got that octo August 7th date uh to try to get that back open before school starts. Now, remember, there is a sidewalk project that will be happening this fall on Fort Valley Boulevard, probably starting in September. So there will be some impacts this fall on Fort Boulevard. With that, I will stand for questions.

Brian, can you um just remind me again what part of Browning is going to be worked on between Dickens and Claflin? So that as I recall that part of that road was replaced not all that long ago. We did a little bit of patching on it a couple years ago because we had some sink holes and some water or some some potholes and stuff. We did a little bit of patching on it, but it's it's incredibly bad shape. Didn't someone drive through the concrete when we had just put it down? It's

actually twice there. Yeah. Yeah. The first time wasn't fun enough, so they did it twice. It was It was a different driver. We did get reimbured through their insurance. So, if anybody is thinking about having that kind of joy on a Friday afternoon, your insurance company will not appreciate you. Commissioners,

uh, speaking of public impact, this has nothing to do with these projects, but can you explain the the manhole cover replacement going on on Yeah. So, uh, that was part of the mill and overlay last year. The contractor put in the wrong manhole lids and covers and they're starting to crack. So, we told them we would like to have those replaced immediately. Uh, they've got a good chunk of them done. They're probably going to be done with them by the end of the week and we'll be off Anderson probably by mid next week. We actually had one of them break in the middle of the day and fall in. So, we had a open manhole for several hours. Lovely. Yeah. Not good.

Andrew, did you have a comment? How's uh what what's when's Dartmouth getting done? Dartmouth. Uh Dartmouth about a million dollars to fix it. If you want to authorize that spending tonight, I'll be sure to put that out to bid this week. Can Can we get maybe some I know it's not the right It's concrete, but can we get like maybe pothole patching or something out there?

Yeah. Yeah. Yep. I actually talked to my street crews today about that. Yeah, I don't disagree with the need and it's, you know, it's like everything else. You got to you got to find the funding for it. Ivy Streets across Amherst on the south side are really bad, too. They needed they need attention, too. Any other comments or questions for Brian? Thank you, director.

Yes. Thank you. U we will now open the public comment and we will close public comment. Uh commissioners, do we have a motion? So do you need one motion for all three or do you need three motions? Uh I can't We can do one motion for all three of these. Thank you. I would move that we approve the 2026 slip surface preservation project ST210. the concrete maintenance group one project ST 2602 and the 2026 asphalt maintenance group one project ST2608 second

thank you Chelsea we've had a motion from Commissioner Fox and a second by Commissioner Marson will you please take the role Commissioner Morrison yes Commissioner Von Lentil yes Mayor Adam yes Commissioner Mcola yes Commissioner Fox. Yes. Motion carries 5 to zero. Commissioners, do we uh Daniel Danielle, do you have any comments for us this evening? I think that'll do it for this evening. Thank you. Commissioners, do we have a motion to adjurnn? So move. Second. All in favor, please say I. Thank you, commissioners. Appreciate your work this evening.