Board of Mayor and Aldermen - Regular Meeting

shocked that he was here. He's got therapy this afternoon. I didn't ask him what he didn't look like he was in shape. He didn't say I didn't ask. You're the only non city employee in here. You better act right. They can turn on you quick. Surrounded. You got me confused with the other.

No, John. We lump them all in together. We don't show patient. That's right. About that word press. Well, I'm showing four straight up, Mr. Chairman. So, our I guess we'll just sit tight for a few.

We'll we'll give I haven't heard from uh either Alderman Parsley or Alderman Mesik, Vice Mayor Messi, but we'll give them a good old fivem minute rule. Yep. There it is. Thank you. I can't believe today's the 17th of February.

Yeah. Yeah. We were talking about a Q1 initiative at work. And when you realize Q1 is already half over.

Yeah. Director Foley, the items that you submitted, they are in order. Um, the quotes are in the same order as listed here on the front agenda page. So, that's what they're looking at on your truck and the manhold. They're they're in that kind of order. See this from Truck Universe. Did they move?

Where they at now? Well, this I don't know where Okay. You got them all. You are out of Manchester. director has his own side business here going right. That's a joke. Get on social media. For the record, that was a joke.

Director Foley is not Truck University. I'll be right back. No quarrel means no money. How's it going?

Good. You doing this all by yourself today? I guess so. No quorum, but I'll do it by myself. That's fine. I've been in there doing secretarial work, preparing myself for today. We all wear many hats here. Ain't that the truth? I don't know if you have that one or not. Uh yeah. Isn't that the Is that the paint? Yeah. Yeah. Is it in the packet? It is. Oh well. Hell, I even done extra work that I didn't have to. But I said I'd provide this one, didn't I? Yes, that was the one.

Although you you printed the whole thing. I just printed the dollars on the on the turf t. So, you don't have that one. This is what I printed up. Yeah. Is this what you have, AJ? On the recreation the mayor and I did just about an hour ago. That's an added item.

Okay. Where Mark's at? He's at playing last night. I'm sure he'll say Mark coming. He'll be here in just a minute. Okay. He's uh putting on his cape and he'll be right over.

My paper says water anybody multiplied. This item is an add-on item for rec center. Um, renovations. All right. And that goes with it. And this one that you just got put there. That um that's item number six.

Yeah. Yeah. That's the bar screen. Yep. Bonnie, that's a little bit better than we were afraid of, is it? That bar screen. Oh, yeah. It'll work. It'll get us what we need. So, we were we were talking what about 75 more than that?

Yeah. You see the other one? It look better than the flame. that you approve yesterday.

Yeah. They had to tear it up some information to get a new $800. Why you Why you breathing hard? Hard work. God, got a feeling the elevator is going to be used going down.

All right, we will uh call the meeting of the February 17th Finance Committee meeting to order. Um in attendance, we have Mayor Hobbs, Vice Mayor Messik, Alderman Crosslin, and Director Burroughs. Item number two, approval of the agenda. Yeah. Move to approve and I second. I

agenda is approved. Number three, approval of the minutes from our prior meeting on January 20.

Yeah, we'll do that too. Uh I second and vote I so 20 there. Public comments. Anyone? All right. On to item number five. Funding request from the water and sewer department for a 2018 uh Ram truck replacement pumps. The MK73 hydrant and polymer manhole covers. Director Foley. man. Um the truck itself, first item is going to be a replacement. We have as you know outdated vehicles. We have one left that is beyond his life expectancy that need to be replaced. And once we get that replaced, we'll have all we have we will have replaced about 15 trucks. All of them will be up today. expect to get 10 12 years out of these trucks, but they're low miles of trucks, but there guys need to actually haul the equipment into the field that we have stacking up on.

Move to approve.

All right, I'll second. Hang on a second. Can't write that fast. Well, no. I just want to know where we're at budgetarywise. Any concerns? Director Burroughs, all of these items, from what I see, are going to come out of their their capital fund. They have uh they're still under running their capital fund. I don't know whether capital purchase purchases they have in the next five months, but that's where these purchases are coming out of and they have that sitting there right now. Okay. Director Paul, you feel good about that? Yes, sir. Okay. All right.

Any further discussion? Mark, you already voted. Yay. And I'll I'll second two uh vote 20 on the truck. All right. Replacement pumps. I don't have Which pumps are it the one from Metro? Yes, sir. The one Yes, we have one. You have both. Two of them. Yeah. Okay. So, these are for uh the big station 71. Yes.

So, the pumps that are in there have gone past their life expectancy. One we approved I want to say maybe a couple of months ago to be repaired. This is week one. This is the first one. The lower one is to replace it. It's out of can't be repaired anymore. And then the more expensive one is one that we need. It's one of the big 100 horsepower pumps that we need to have in there. Both of them go same way. Yeah. And like I said, most of them are expecty.

What is that ballpark, director Foley? What is that life expectancy with the kind of iron and things that we get in here? 8 years, 7 years. Wow.

If if that we have cuz we get so much debris and trash in there. I mean, they found boots in there, 4x4 piece of plywood, things that are not supposed to be in the shoreline get clogged up in there. when they get inside of those impellers destroyed. But on average, I mean, you can probably get about 15 years out of a proper pump, you know, system that has no iron eye. The way to the way we're going once we get these, we can get everything buttoned up. We probably get about 15 years out. So, are these replacement pumps that you're going to have in case the others go out? Where you going?

No, no. Those are going to those are the replacements. Okay. For ones that are on their way out and bubble them trying to get what we got to stay on online. This just help out better. Duct tape's a lot cheaper than this. It is. Are you ready? Same funding capital. It's a capital item. Yeah. Yeah. So, I guess we'll need a motion to send Bulma.

Yeah. This will go to Bulma. I'll make the motion. Okay. I'll second and vote. I me too. All right. 20 to send the replacement pumps to Bulma. When that goes, will it go as one number? Yeah. put together one resolution. I I think that makes the most sense. Best to me anyway. All right. The next item, MK73 hydrants.

So, this is the first utility I worked there where we don't control the hydrants. The fire department kind of has maintenance and things over it, but whatever. They look like crap. They're out of They're old. A lot of them we couldn't get parts for. What they're doing now is they order one hydrant and we keep one hydrant in stock. And right now I probably have about 10 work orders for replacement hydrants. And I want to get them replaced up to new standards and specs. We're going to start going around and making that a priority while we have while we increased the staff is to make sure that all the hydrants are operational the way they should be. Right now, like I said, we have five on the books that are leaking, several that need to be replaced, several that need to be raised, and the age of these hydrants, some parts are just not available anymore. So, it it just makes better sense to buy them both versus buying one at a time. One at a time, one at a time like they've been doing for the last 23 years

and also you can see on this quote they're 8 to 10 week lead times. Yeah. So, you know, we have several in town that have bags on them and they just to me that's a no no to me not to have fire protection. Whenever we have a hyd for this for the for the water department especially after uh after what hit our community this weekend. I cannot imagine letting this opportunity pass. So I will gladly make the motion that we if you could do it and do it legally. I don't care.

I I can do it and do it legally. Second it. Okay. And any more discussion? What are you going to do when you run out of money? Lonnie, wait for the budget to start over. That's that's a good answer, right? We need to just ask. We need to vote officially. Mark, I vote I. Yeah. And that one is approved. Doesn't need to go to Bulma. Correct. It does. There's 300. No, it's $25,000. $25,000. Oh. Oh. Okay. You were putting the comment in the wrong place. Now we got more to spend on.

All right. And the last one, u

the polymer manhole. These are not covered. These are actual manholes. There was a product that uh I've never used this product. I'm not endorsing it by no means. The rep came out to us, gave us some sample material, showed us the the benefits of this type of material. We were going to buy the manholes at the pilot price. They're way more than what you see on the paper, but he's going to pilot them to us at what we would pay for a manhole of that size, help us install. We have two manholes that were identified by staff that are in terrible shape. You probably could lean on it and fall in. So, those will be the two pilot areas. One of them is very deep. right outside of Fredonia lift station I believe and I don't know where the other one is right off the top of my head but those are the two areas we'd like to pilot to see if this is a product we want to introduce into our system at a later date

one of them's on wood if I'm reading this right okay so it's on your paper yeah above the interceptor bigger one on and then both like I said both those are deep not too deep they're deep that company will assist us with installation to make sure we install them right. It'll be done by inhouse staff do it ourselves with their assistance. These are just the rings. Is that what they are? No, this is the actual actual manhole from the up to the top. Okay.

And that material according to that company's supposed to be 50 years or more. They haven't done 50 years yet. They've only got like a 13 year study, but they back their product. So, we just wanted to see if that was something because it's especially for the type of gases and things that we did within our system. So, we thought that would be something worth trying. I say if it becomes something that we, you know, we look at year after year, see that there's no issues, maybe we can introduce that as a product that we go with. All right.

Yeah, I'll make that motion to you. Vote I. All right. So, I'll second the motion to pass it to Bulma and I will also vote I. All right. And now the big boy. So, that is your lakeside equipment packet that I give you. Yeah.

Come out of water and sewer. This is the multi- rate bar screens, two of them that we discussed in there. I did talk with Anthony. We're going to take the remaining uh after this last vehicle purchase. We had put roughly $600 and some thousand dollars in new vehicle purchases. There'll be one of these will come out of there and the other one will come out of his actual fun repairs and maintenance. So, uh, you know, by buying the used vehicles that we've been buying, uh, he saved us quite a bit of money. The crane truck was the big one. Um, I think that we had budgeted 200 something,000 for it. He bought it for around 40 or 50 30, I'm sorry.

So, so that left this over so that we could actually purchase one of these out of that line item and then the other one will come out of of that. And this, you know, the whole intent here for anybody that didn't join us at water and sewer is to to stop all the rags and everything from breaking our screws and stuff at the plant. And this is a filtration system that will actually dump it into a trash. It's got a conveyor belt and it'll catch a lot of the things that are going to the plant. Lonnie, you feel like this is a this is a bedrock item for us. So, right.

Yes. I mean, what we have is it was built designed. It will work. But for the amount of debris that we get, there's no way to stop it and to make it work for our existing system. It's it's just an overload. So, this will be a way to kind of filter that out. Makes the operators be able to have more time to process process through and keep that stuff from coming into the system. Like now that big bill for cleaning is almost $700,000 to clean the occupation dates.

Had we had this bar, you know, we could probably knock that price down by I don't know $500,000 if it's been a regular cleaning. So I think this is something it was recommended based on staff. So this is not, you know, the director sitting in the old office pointing down what I want, spending money. This is more, hey, this is a product that we Like I said, every wastewater plant I've ever been to has a bar. I don't think I've ever been to one that didn't even if it was made out of chicken wire mesh and one by six. There was something there. This is this is a product that we we need. And then we're going to try to use this in conjunction with what we have. We're going to make some uh revisions to that to make that screw work like it should work. It's not like we're trying to eliminate that at all. We just want something to slow up the amount of rags that are coming in and accumulating throughout the plant in area where we cannot.

So are we getting the press and the washer and everything? Yeah. The the quote it was showing one but you $177,900 takes $177,900. That's for one. That's mostly time too. Yeah. But that's everything. That's it. That's all we That's everything we need. Set up, install. Like I said, it's not a It's not a Cadillac model. It just does what we needed to do. Yeah. So, what's the what's the second quote? The 89,000. It's a part of extra material or extra parts that go with that screen.

89,000. So, are we are we looking to approve 178 or are we looking to approve 268 times two? Yeah. So, so we're looking at at 500 and some change. the amount in that V capital for the vehicles that the mayor was speaking of earlier. They do have some underrun and they do have 366,000 still available to get I don't know how many more vehicles you have to go but that's what's the available balance right now. So thank you probably be a good idea to stop buying vehicles. I think you said that this was the last one.

Yeah, this would be the last one. Yeah, the So we have those small replacements basically 300 in that account after after this vehicle and then 200 out of normal normal business. Well, my my opinion is we can't have it both ways. We can't talk about how important this project is and then skimp on it. And that's what I kind of presented to the water. Yeah,

we can approve the 500 plus thousand to keep anything new from coming in or we can spend 700,000 to clean oxidation ditch and then it comes right back in because there's nothing to prevent it from coming in. Yeah, you just have a clean ditch in the same boat now. We'll have a clean ditch for a little while.

Yeah. I know it may seem like a lot of money that we're asking for as a group at whole, but a lot of this is just neglecting the years of unmaintenance uh on the vehicle side or operation side. It's just a bunch of years of neglect and not wanting to spend money. And you know, like I know every every Monday things were more and more expensive than they were the previous Monday. So long we kick the can down the road. This 500,000 maybe a million the same time next year based on the economy. Yeah, you spended more money than AJ, honey. Well, AJ hadn't had his turn yet. I know.

Some good stuff. Oh, man. All right, Mr. Mes. Oh, yeah. I'll make that motion. I'll second to pass. I I All right, Director Polley, we're going to quit inviting you to this meeting.

All right. Item number seven, funding request from general government for city hall pool vehicle. I thought we had a pool.

Well, the administration asked that we purchase a vehicle uh for the use of all of city hall. So, um we found after some due diligence, we found ourselves a real nice uh 2024 Dodge Durango. Uh oneowner, never wrecked excellent shape. fact is sitting right out here. You can look at it right out the window if you'd like to um take a look at it. Uh we put down a deposit and uh like I said, 27,000 original miles uh total of 26,395 I believe we were asking for total. And so, just so we all know what we're what we're looking at, we have employees that have to make bank runs, they go to rec centers, they go to different places, and this is going to be a vehicle that they use versus their own personal vehicle. Um, the police departments asked that we quit tearing theirs up when we go places, and so we felt that this was the the right way to go. Um, you know, when we ask people to run errands and so forth and we put them in their own vehicles, we're we're really putting oursel at risk and so that's that's why the request was made.

That's for for all of city hall, correct? Yeah. I mean, I think they Anthony keeps the key and we check it out through him, I think, is what is what the intent was, I believe. Yeah. All right. So looking for a motion 26395 money's coming from where we got the money for that. Yeah, Ben probably just take Yeah, I'm good. I'll second the motion and vote I Oh yeah. Yeah. If I make a motion, I'm vote, too. So you can just write that down. Okay. Glad we got that on the record. Yeah, put that down.

All right. Item number eight, funding request from the P fire department for bunker equipment. I apologize for not making more comments. Hey, didn't cross my mind. That's all right. Um, yes, it's we have the money in our budget. Total 36,000 some change. That's coats pants. Yes. Yes, sir. Okay. And it is inside the budget. Yes, sir. So moved. So seconded and and I vote. So 20 there. Thank you. We're a lot easier on you than we are Lonnie. Well, I'm not through yet.

Oh, okay. I take I take that back then. Um we do have in our budget also um this uh for a new cascade system. It's the where we refill our air packs. Uh-huh. And uh ours is got a lot of age on it. And um like I said, we do have it in our budget and I did put it out for bids. All both these were out for bids and that's the one that we chose and it's 50,000 and some change. Okay. I remember voting on that when we did the budget. Oh yeah. I'm just Yep. Okay. So

what's the grant? Can I What's the grand total on that one again? 5947. Yes, sir. 50,94721 and they reduced it 6,000 from 6 months ago. So, it's a good thing that we waited. And what is it? What is this? The equipment or what is it? It's a cascade system is what they call it. It's for putting air back in our SCBA models for fighting fire. It's a fancy air compressor. Exactly. is here. We'll go with that. So motion to send to Bulma. I second the motion and vote I

All right. Is that it? Okay. All right. Item number nine, funding request from finance for approval of auditors contracts.

Um in front of you, you'll see two contracts. The one is Waycastaster, the other from Matlock and Clemens. These are the auditors we've used for a number of years now. Um it's just the required audits. It's required audit work um for uh the upcoming fiscal year 26 audit. Um the good thing is uh we know these folks, like I said, we've used them for a number of years and they agreed not to up their price from last year. So, uh, the one you're going to see is 42,000, which is again what we charged us last year. And I believe the Waycastaster I think was an even 20 23

23. There you go. So, what what does Waycaster audit? Um, all of our books. So, what is Mot? And they also way caster also uh is responsible for going over budget prep with us. They kind of have a dual they kind of have two rules audit and budget. Um, Matt Lock and Clemens is kind of the final say on the overall budget, both financial statements and any federal dollars that we get. You got in the budget?

We do. It's budgeted every year. So, let's go. All right. So, I'm assuming that is a motion that I'll second and two I votes of 20 to approve. Oh, we're going to get something in a minute. I can feel it coming off. All right. Looks good. Good. Item number isn't this where we stop. Might be a good idea. Item number 10. You know, we got 12 months. You didn't have to get it all in this one.

So, item number 10 is uh what I've been talking about as far as uh these automatic. It's an automatic machine to paint the fields. That's uh your rental agreement. You rent it for a couple years. They provide all the paint and everything. It's $17,000 a year. We do a two-year deal with them. Uh and all you do is you program it in. Takes eight minutes. It stripes the fields while one person is dragging the other field. It eliminates a a person. And AJ, what they used to spend down there striping all them fields. Was it a day? Oh yes.

And so you have four fields technically can be done in 45 minutes. You go to the next side and in two hours you have done all the work of two men for all day. Why don't you let the people that play down there stripe the fields like we used to? Because they don't want to. Well, that that's tough, you know. I mean, and they don't have to play on if they don't want to do that. We've always provided this service for the last how many years? 16 that I know of. Yeah. So I mean Mark when we were there 25 years ago. Yeah. We we kept filled up and it's a different world now. But

um this will also do the soccer field which is probably in itself a good half a day by the time you do all those fields. And and so there again in this quote is the paint. So you'll back the paint that we usually spend which is3 or $4,000 a year I would assume. Does that sound close? Easily. Yeah. So I mean uh it's $17,000 a year. So you got $12,000 in the machine which is part-time person if you hired somebody just to do it five days a week down there. So we're asking for you guys to let us uh pick this up. So we used to use inmates too. remember when we used to

weekend parks anymore. The sheriff does not want them at the park. So, George uses them in public works. So, yeah. I mean, yeah. Back, like I said, when we were down there, we we had resources that are a lot different than today. So, someone from the park's going to use these, not some No, no, no. Yeah. I mean, they'll come out and they'll program them for it and then all you do is take the pad that they provide and you hit start, tell it what field it's on. All you have to do is program it one time. Just make sure the paint's in there and then uh when it's done, you run a little bit of water through it.

This coming out of AJ's budget. It's coming out of park side. So, you know, AJ's split up into a couple different sections, but this is the park side of the of the budget. They have money for it. They do have this money for it. Yes. What about uh maintenance on these things is it's all included in the Yeah. Yeah. So if we short of us running over it, they they'll come take care of it for us. How many are we going to get? We'll get one. One. Yeah. I wanted two, but I'll be honest with you, I didn't want to ask you for that much money. I mean, seriously, let's see how this one goes for this year and see if it's worth it to us. And And it is a two-year contract.

Yeah. Mr. Mes, you going to have to make this motion? I'm on the fence about it myself. You either pay for this or you pay for a person. Your choice. fixing the field. That's a person. How often do we do that? Five, four days a week and then weekends for tournaments. So,

okay. I mean, it it like I said, I mean, you can take that person that wouldn't be doing that, let them mow and and we don't need extra people. I mean, usually we had three to four people down there with part-time people for the summer. We do it now with two people and we're not asking for a part-time person. So we do we do we have 40 hours a week in painting fields. You easily could. Yes. $48,000. Pretty good salary. That's for two years. So, right. Well, well, I'm up here. Yeah. I

mean, that's that's what it is. I mean, you're going to do it all summer, like I said. I mean, and then you have the soccer fields throw in as well. And believe it or not, it it will save you not only a person, but that person that we have can be doing something other than because usually when we do this, it's a two-man job, right? Yeah. Now you take it as a oneman job. One drag field while it's painting and then the other can be doing something else. Why don't you go ahead and make that motion?

Well, I I do think it probably nets out pretty close. Um if not the 48 is for two years 24 a year and four to five of that's going to be paint. I'll make the motion. I'll say can you see 48 total contractual value? Yeah. Top of the back of that page. I give you the wrong one. I don't know. Total annual value, total contractoral value, total number

337. It's 16 a year and then the implementation for them to come out do field 17. I've got it at 337. 16 a year. This says total 16 payments. Okay. This is saying three years. Three payments. Number of payment number total of payment. Total number of payments three. Did I give you all the same one? Oh, we got many. We did the same one. Yeah, cuz this one here says 24 year 24 month term. I give y'all a different one. Yeah, we got Yeah, this is three years. Okay, here here's here's I'm sorry. This is 24 months. Okay. Yeah. Sorry.

So, it's 30 337. That That's an old one. Okay. I brought them in here. So, that's my fault. This is the updated one. All right. Well, I'll still make We already voted yes on still make the motion. We've already voted yes. So, like I said, it's like 17 here. Okay. So, 20. That was a tough sale. AJ, you want anything? Oh, yeah. So, we I don't think they come on up. I don't think we're too AJ yet. Item 12, we still got to go. Propos the purchasing ordinance.

Okay. All right. Item 11. We ain't got item 11 here. Oh, no. We hadn't got item 11 yet. I'm sorry. My bad. Uh, discussion regarding the possible purchase of the building on Interstate Drive.

So, what I'm asking here is is um and this is going to be for animal control. Um, you know, we thought a couple years ago when the county was going to build the facility, it was quite a bit bigger and we thought that we might try to get out of that business and join them. Um, the the facility is quite a bit smaller than it was when it was originally proposed. Um, our facility, if you've been out there, um, is really not much. So, I don't want to say the business or anything at the time, but what I'm asking for is to to see if you guys will let me start the negotiation process on a piece of property with a building that is already set up uh for 20 kennels and those things inside of it. Um, so that we can move animal control away from where we are uh onto a new piece property on Interstate Drive. I'll come back. Uh the number you know is probably land building and all were in the 425 type of range is what we were kind of a starting point. Um but we would move our animal control over to that new facility. Humane Society is looking to purchase all the equipment inside of it and there's probably a deal to be had with them to do some spade and neuter at a reduced cost that they will they will do. We're just going to actually do the kennel side of it like we do today.

That's not enough kennels.

No, but there's room in the back to add on as you go. Right now, we don't have that many spots in the building we have with the county in it. So it would actually almost double the size that we have today that we facilitate and use. And then like I said, there's land in the back that if we needed to add on, we would have that ability. You know, you're not going to expand where you are. You're not going to fix the building you have. Even when the county leaves, it's it's just it's kind of kind of gone. But what I'd like to be able to do is just get permission to start the process. I'll bring it back to you. Then if you approve it, then we'll take it to Walmart. But I'm just looking to see if we can start trying to facilitate that and work out the best deal we can.

Hey, can can I ask Sure. silly question now. The old school board building up next to Farm Bureau. Yes. That's $450,000 building. Yes. Can we get rid of it and we're trying to pay for this? Maybe. Well, we we did offer that out uh already once. Um and and we're waiting on an answer, but we are looking to actively sell that building. Yes. Okay. I mean, you know, short term you're going to have to take it out of general fund, but I think we can replace it with with some stuff with that building to sell. Yeah, it should bring that every bit of Oh, yeah.

But but I'm just looking for permission to get it started and I'll start the negotiations and I'll bring it back to you guys and and get your sign off and then we would go to Bulma with it. I'm okay with that. Okay. Yeah. Okay. Absolutely. Okay. All right. Now, item number 12, proposal to amend purchasing ordinance.

This is something that um what we're looking for here is permission to up those thresholds. This is going to come in front of the policy committee. Um basically what it would do, it would it would raise the purchasing thresholds for example for the directors. Uh the directors can purchase whatever within their budget limitations up to $9,999, meaning the $10,000 threshold. At the 10,000 to uh $35,000 threshold, um the mayor would have the authority to sign anything. Then at 35,000 it would be the finance committee and then at 50,000 it would be Bulma. Now at 50,000 it still it still has got to go through the finance committee. Um but at 50,000 it would go to Bulma for final approval. And the difference is right now it's 35,000 is the threshold goes to Bulma. So we're kind of uh asking for a $15,000 increase

to to Bulma. What's What's the mayor's threshold now? I think I stop at 20. 25. Yeah. Okay. And so we're and then asking to bump the mayor then to 35 and the directors are at five asking to bump them to 10. And then this committee would be from 35 to 50. I mean, look at the resolutions we're fixing to do on pumps and different things that is in people's budgets that we've got to go back and present resolutions and all those things. We're not asking for anything that's not in a budget. Anything that's not in the budget,

we have to take to Bulma, right? But every time we do a resolution over $35,000, I mean, it cost us for the city attorney to draw the resolution and and you know, if you can't trust your finance committee to say yes or no, I mean, everything's going up. It's always been a mystery to me why we had to vote on something we've already voted just the laws, right? I mean, Anony's tried to look into it and fought it with with Mtask and different ones. I agree. You've already told these people they can spend the money and if it's in their budget, they should be able to do it. But this is the check and balance through the finance committee and we're just looking to move that up. So, we don't have as many resolutions go before Bulma.

There's a lot of small purchases that the directors just need flexibility. You know, like I said, the limit now is five. We'd bump it to 10. Um, and then, uh, like I said, from 10 to 35, they'd have to take it to the mayor, and the mayor would have the authority, but anything above 35 still goes to finance committee. And then when we hit 50, it's finance committee and Bulma. Yeah. So, and this this applies to budgeted items only. That's it. That's what we're talking about. You know, Yeah. I mean, and you know, Bulma approves the budget. So, yeah. As long as they have it. Yeah. If they don't have it, well, that's a that's a different issue.

And I mean, if you remember correctly, right, I mean, it was a year or so ago, we would give the directors from 1500 to five because it was just it was constant. They couldn't get anything accomplished a meal of what they had. It would stop a lot of these resolutions, you know, for for $9,000 or $7,000 on on stuff that they need to purchase that's in their budget and a resolution has to be drawn up on it, you know, it just that type of stuff. So, all right. Motion to approve. Yep. I second. 20 on the vote. All right, Director Fox. This better be good. But you've had a lot of buildup.

Well, I see getting warm yet.

So, before he gets started, I want to help him with just a little bit here because um part of what happened is and what I printed off for you is a recreation plan from 24 to 28 that we all sat in there and talked about. These were items that was identified in a four or five year plan. Um, and so what happened to him this year, okay, is is we started, we voted last year to give him the money and we started the plan. Uh, we got a late start after the election cycle because we we just couldn't get some stuff passed that needed resolutions until after the first of the year. So, it pushed our construction dates back. So, everything that we had planned to do this year got rolled over into being funded in the budget we currently have. Okay. So, we're we're a year behind. We didn't spend our any money of the first year's budget.

24 24s last year because we didn't get it done and until June of or July of 25. Okay. So, it's going to look like a really big number for 25's budget, but you got to remember we didn't spend 24's number. Okay. Everybody, Mark, are you Oh, will you? Okay. Yeah. Well, you just I mean I I got to make sure cuz I know Yeah. Do we know what that carryover carryover number is? I think and and we'd have to look. Um I think Mark and And it seems like we give him six or $700,000 the first year because we were doing full plaster pumps. I thought we gave him eight 800,000 something like this. Closer to six.

It was Yeah, it was closer to six. It It was You're right. Okay. It was a big number. So, we're carrying that number off. 100% of it. 100%. We didn't pay for anything. Well, $80,000 I think we paid the consultant out of it, I think. So, yeah.

So, we're carrying over about $500,000 of it. Okay. So, now what you see is the stuff that we need to do this year. Okay. So, so this year we printed you off a list and and that number is $688,591. We never really assigned a budgeted number this year to this project um because, you know, we just weren't sure. And and so what we did also in this packet that I give you is I give you the quotes on what it is we're doing this year. Um the biggest one is in the pump and pool room where where we always continue to break down. Um, we're asking to replace nine pumps, the strainer baskets, the valves, uh, and then there's two extra pumps. One on the drain,

and then the other one was placed the basket in last year's process when we did the sand filters. And then everything else, there's some ADA compliant. And I'm not going to go down the whole list for you, but but that's kind of why you're going to see in his number this year, we're going to go over because of last year. Okay. So, I mean, you know, if you put the two together, we're right there within what we think. Um, $80,000 of this year's budget is to do the outside of the building. You can see in the report we have exposed wood. The the stucco and stuff has broke down. The building probably hasn't been painted in 10 or 15 years. Um there's lighting. There's you know there's there's all kind of things that that uh one big item too is is uh the pool chairs that hadn't been replaced. They've been broke. I told them to throw them all away that we would just have to get new ones because there was some safety concerns with them breaking because they were the old plastic strip ones and we're going to go to the new type of a wood that matches the picnic tables. So, so I'll leave it to AJ now, but I wanted to get that part because this year is going to look like we spent about $1.2 million, but part of it, like I said, and and there will be an overrun. Anthony knows. I mean, he gonna have to to give us more money to do it. And

it is it is a budget amendment. It's it's coming out of general fund um cash budget amendment to the rec center. So, how much will that be for? What we're asking for is $688,5918 on this sheet. Um you'll see the the line item and you'll how you get to 688. Yeah, there's three pages in this one. Yeah, the very very back sheet here. Thank you.

And then like I said, I took we took the uh the five-year plan and we marked up what's completed and what we got done. And uh and we got to give them a little credit because we've been doing some internal stuff. George's guys have fabricated some stuff and helped us. Uh we didn't take all of the numbers. If you look at this plan, and I may not have printed this sheet, when they when they provide this to us, Mark, if you'll remember, it was like $5 million. And and we think that we're going to get out from under the whole deal using internal and local people to do the work with us. Uh for for probably next year's plan is the sprinkler systems, upgrading the piping and stuff that has corroded because air conditioners didn't work and those things. Um that that number next year will be about 400,000 and we should be about done for around $2 million in upgrades.

I say that right? Sounds about right. So the the 500,000 from last year that we didn't use, did that mean that our general fund balance went up that $500,000 that we weren't expecting? It did increase a little, but I'm not going to say it went up the whole number because we probably had a couple things that went over last year that weren't just necessarily his. Yeah.

Um but but we did increase a little uh over the over the previous year and some of that could have been tax revenue and we spent it and you know halfway through the year when Anthony and I were looking at it uh we revenue could be up a couple more percent than what we projected but but we won't know till we finish the year. Right. in in general balance sheeting, that's where that 500,000 would have gone if every egg was a bird. Yes. Yeah. And then we'll be pulling that amount of money back out for for what we did last year for the paid this year. And then this will be for what we're doing this year. Yeah. Yeah.

And right now our general fund revenues are running a little ahead of schedule by about 2%. Yeah. How much have we got in general fund? What's our balance? What's our fund balance? 23 million. Oh, I'm sorry. That's you said just general fund. Yeah, general fund is 16.7 million. I was giving you a total. Okay. So, we're we're running ahead by almost the amount we're talking about Well, 60% of the amount we're talking about. We're running ahead. % 2% 16. Yeah.

I mean, and and and like I said, I mean, you know, we all agreed when we did this a couple years ago that we just had to put the money into the center to help these guys get their revenues back. And and now that we have the chance, it it really is a is the right thing to do. I mean, if you look across the city at the way we've been able to attack infrastructure in the last couple years with all departments, I mean, we've really done a good job and maintained our our fund balance uh year over year. Yeah,

I I I agree. I agree. I agree that it needs to be done. Um, but AJ, you got to understand you're and you and your team are signing a contract here, which means we put this money in and we've got to see it on the back end. We've got to see u revenue increase. We've got to see people through the door increase. We've got to see guarantee that. You can't you can't guarantee anything. But that's that's the balance, right? Well, that's what you hope for. You know, when I ask for money at work, I gota

I gota I ain't guaranteeing that I'm putting more out the back door, but if I don't, you know what happens. So that's I you know this it can't be money spent just for beautifification. It's got to be money that's spent that leads to something else. So there are some beautifification things in this, but a lot of it comes down to safety and ADA compliance and that type of thing as well. That's what we had a bigger list than this. Yeah. And we broke it down into priority one. Now there's a priority two and possibly three coming down the road,

but these are the ones that need to be taken care of now because they are safety issues and some of it's just taking care of the structure of the building itself. So, is there some fail safe we can put on this money that to be sure it goes toward where it needs to go? I mean, I'd hate to see us run out of I'd hate to see us be over budget 6 months in. Well, the numbers that are on there are all true quoted numbers. These aren't projections. We We went out. I get that. But what I'm saying is there a way to make sure is there some way to audit this and make sure it gets spent as it's supposed to be spent along the way. Yes.

Yes. And I know what you're asking. You're want to make sure that we're not using it in the rest of the recreation department. Absolutely. Yeah. And this will be like a capital project and and he'll have to atone for whatever the difference is in his operational budget different than this. We'll get Anthony to earmark it exactly as capital outlay projects and then his overall operational budget he'll have to come and discuss with you. Yeah. Yeah. I I mean I you know I'm a big balance sheet guy. I I just like to see a balance. Here's here's the money that went in. Here's here's what we

projected and here's the completed list and it balances to zero. And what we'll do is is uh when we do the budget amendment, we'll we'll make the line item for capital projects and we'll put that money in there and you'll see exactly where we spend it on. And then like I said, his operational side will be in his normal budget if that's okay. So what what I would ask for AJ is that uh I would like to see this report at every finance meeting.

Okay. Um, same thing we talked about in water and sewer with a percent of completion, an expected start date. Uh, and just consider each each project a budget where we're at on that budget. Um, and I think Mark, that kind of answers what you're looking for. So, so one, we know timeline. Two, we know money. It doesn't have to be war in peace. It can be pretty simple, but we're, you know, 30% done. We've spent 80% of the money. There you go. What we'll do is we'll keep this same spreadsheet. We'll add a couple columns to each we're going to start, where we completed, and what percent. Yeah.

And we'll just the expense will go under your capital. Yeah. But when you turn in a rec requisition, just put this name on it. Call it the rec center renovation project. And any requisition you turn in should have that name on it and then we can uniquely track it. And do you feel pretty comfortable you can do this?

I do. Um, now I will tell you some of these prices on here are back from November when I first started this process. So some of these prices may fluctuate. You'll see on the second page here when it comes to the big item, the pumps and strainers. Uh, the company I got to quote it, they're not they're not electrical company. So, you know, we'll have to get electrical purch, but we do have some in-house opportunities for that. Yeah. So, you know, there may be some little little items here and there that's not accounted for. Yeah. And what what we guarantee is we won't go over if we have to cut some out, but I mean, I don't mind doing it. I know, you know,

but I mean, it's like you said, I mean, you know, when you put this together, we have to quote it and you know, when you go back after 30, 45 days, You got to figure I mean we got to go to Bulma and it's actually going to be into March before we can go back and say hey you know we'll ask them to refresh them at the end of the month but but you I mean you know how this works right but I do but and and maybe there's some savings in a couple line items and and instead of buying a 100 shares we buy 90 to make sure we have a little extra money to to make this work. I mean we we'll do it right.

Well it's it's it's a big ask. It's I believe the right ask. I do think that. But um I will tell you from my standpoint uh there'll be accountability tied to the dollar dollars and cents probably more than anything I've I've done since I've been here. I I want to watch it. I will say it every month every every month. So uh and you know AJ I feel like that's fair. We we want to give you something to fight the battle with. Uh, and then you just need to make sure we feel good about it. I try every day to do that for you. Be honest.

And if if you have any questions or you want to talk about how we want this to look, I'm available. Just give me a call. We'll talk through it. Okay? You know, once I once we get started and I get it set up, you know, I can send to you guys and you say, "Yeah, this is how we want to look." No, it's not. Okay. Um, you know, I do like the idea of having its own separate line item so we this can be tracked a whole lot better and then being lumped into everything else. And don't don't be afraid to come up here and say we're behind schedule. That's that's okay. Just don't come up here and say, you know, that $600,000 you gave me, I spent that on flowers. No, I don't want to hear that. If if we wind up missing some money, it's going to be a hard day. Yeah. So, all right. Uh motion to

motion to pass to Bulma. Yeah, I second. Thank you. Thank you very much to All right. Any other items to add? Police left. Police department left. Kelly, you got anything you want to add? No. Okay. I was in the mood to give police department some money. Too bad they're not here to ask for it. Okay. See a little more this way. Motion to adjourn. Absolutely. Seconded. So, let it be. Thank you all. Goodness gracious, man. You didn't have to fire all your bullets at