Board of Supervisors - Regular Meeting

Dear God, our Heavenly Father, You are all-powerful, all-knowing, ever-present God.

You are our Creator,

the sustainer of all things, including our very lives. Through your grace, you have given us so much to be thankful for in this, your world, including the beautiful Madison County where we live. You are the giver of all good things, the one and only sovereign king of the universe. You have given us general revelation of who you are in all that we can see, touch, hear, taste, and smell. These things alone are evidence of your existence and of your power to create everything visible and invisible. Yet there are many in this world and specifically this county and some in this place tonight that don't honor you as Lord. Those who are not in Christ have exchanged the truth that we see in the universe and in the pages of scripture for a lie. Who have and who are currently worshiping the creation rather than the Creator. For this, they are guilty, deserving your righteous judgment. But praise be to God that you offer a way for those who are living in idolatrous sin to be forgiven, if they but confess their sin and place their faith and trust in Jesus Christ, who loves them and died to take the punishment for sin, the just for the unjust. It is an amazing blessing that you would be willing to say to me, And I praise you, Lord, that you have chosen to save a wretch like me, and that you promise to save any who come to you, repent of their sin, and place their faith and trust in you. I pray that everyone in this county, especially the leaders in this room, would bow their knee to Christ as Lord and Master, that they would recognize that they are appointed by you to promote the good of people by operating and governing according to your holy law, according to your standards, given to us in the pages of Scripture. I pray that you would be honored in the hearts and lives of all this great county, in homes, in schools, in places of worship, amongst civil government, and amongst these supervisors here tonight. I thank you that you allow us, that you allow all those who are your children, through repentance of sin and faith in you, to come to you in prayer, because you love us and desire to answer our prayers. Your word says, If you did not spare your own son, but gave him up for us all, how will you not also with him give us all things? It is for this reason we come to you and ask these things in the name of Jesus Christ, our Lord and Savior. Amen. Amen. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God,

All right, let's go ahead and do a roll call vote, please. Finch. Here.

Stancil.

Here. Hobbs. Here. All right, we're all here. Review of the agenda, disclosure of conflict of interest. Is there any need to be any amendments to the agenda? And I like the conflict of interest.

Okay, so we'll go ahead. I'll entertain a motion to approve the consent agenda. Do I have a second? I will second that. Any discussion?

All in favor, please vote aye. Aye. All opposed? Nay. All right, motion carries. All right, we're moving on to department head reports and discussion to include other elected officials. I think Michelle is on the phone. Michelle, make sure you look at this. Oh, she's here. Oh, you're here. Okay. All right. Good.

All right, Michelle Brandt, Madison County Auditor. This is my library for a supervisor meeting. Auditor report. I have a budget update. We're in the process of entering data into solutions with a tender delivery date to the supervisors for the initial review on Monday the 16th. That will be sent to you individually, and then later this week we can decide what next week looks like regarding a meeting and what you'd like to do with that. Now the state audit, I've spoken to the state auditor's office for an update on where they are on the fiscal year 24. I'm paraphrasing. I can forward you the email response. They continue to find anomalies and concerns being re-brought up by the public. directly to their office, they will not post the 24 until they get everything resolved. And I can send you that email. I have touched base with David Irwin with Modlin and Jenkins, and we have a team's meeting set up next week for him and myself. The resolutions, I am surprised that you guys did not disclose a conflict of interest. There are two resolutions under your agenda. These are departments that fall directly under my authority and my department. Per resolution AO9925A, you authorize and confirm that human resources and information technologies would resume under the authority of the auditor's office. You have a conflict of interest as disclosed earlier. with the auditor's office. Therefore, you cannot discuss nor take action on either of these resolutions listed on the agenda. And I'm not pulling that out of my hat. I did actually do some checking. The RFP, I do want to comment on the HR. I don't know who wrote it, but it demonstrates the same lack of planning as of the approach that was taken with the unseated auditor, Shelly Castor. We had no idea what was involved in being the auditor. We just thought we could get the best thing. Some of you are bidding. I wondered if you guys realized you missed over 10 specific reports handled by Kelly on behalf of the HR department. They were not listed or itemized on that RFP. And I wonder, I know no one consulted with me about this. You waited until I was having an emergency medical procedure. That was lovely. But anyway, I don't believe Kelly was consulted as well. I invite any of our county employees or managers who are here tonight to speak during public comment tonight, how they feel or share what they think. They will be losing direct access to a human being who follows up and ensures everything is done correctly. Perhaps they would also like to provide feedback on how outsourcing IT went. The same applies for the RFP on the custodial services for Resolution 1014-25C, SPV. You place the authority for custodian and courthouse, again, with your direction, under the auditor's office. So I did confirm that you must first take that back from me before you proceed to do things like that. I don't know if your attorney's on the phone tonight, but maybe he can consult with him. Let's see. I guess I just want to comment when I look through these RFPs and I just don't even know if anybody understands what a bottom line looks like. Do you guys understand? You've made statements to avoid cutting services from the auditor's budgeting timeline. I saw that in an email. You've already cut services that you think you need to cut cut by outsourcing HR and custodian of the courthouse duties. Do you know what infrastructure is? In county government, it is your employees. It is your county systems and other systems that keep the government running. What do we know when we start to erode infrastructure? Take a look at the last year. We have fines, missed deadlines, astronomical training costs, Correction costs cost to developers. I'm talking about city developers and tip our cities who didn't Get their Tax incremental financing their projects weren't turned on so they missed a whole year of They're gonna have to bump it out to get their developer costs covered These are things that get missed So there are also tax barriers. And again, I'm going to restate. I take one week for a medical procedure, emergency medical procedure, and you decide that's what you wanted to do with tonight's meeting. Shame on you. So I am sickened and I'm disgusted after listening to over four hours with an audio that's everybody ever deadly has. between our leadership of this county, about our leadership in this county, and I am in awe of the sheer length that you would go to to seek and destroy longstanding, competent careers. But you know I feel vindicated because it's no longer a conspiracy theory that we all made up in our heads. I'm gonna get back to my report because I feel like right now it's bordered on a little bit of a public comment and I don't wanna do that. I'm astounded at the crazy you brought into this county. You recruited people to come in and do a job, not to do a job, but to do your bidding. That was a requirement I heard on tape. So next on my list is to deduct my own forensic audit. My questions, and yes, these have been forwarded to the DCI and the State Investigator's Auditor's Office. But I want to know when Leslie Beck and Julie Taylor had VPN access to the solutions payroll, who else had access? Why did payroll get so messed up during this time period? And you guys can sit and tell me all day long. You needed a government computer to get on to do that. And then I listened to these recordings. I think, yep, probably did. I want everyone to take this very seriously. It may be, ha, ha, ha, you know, that's so funny. Those tapes weren't authorized. I don't care if anything comes up as long as you guys hear them. When something, and I'm going to stop because I'm getting really upset, but I want to ask you my next question is what is my next step? Do I need to get an attorney? Jessica, you accused me of having an attorney. I don't have an attorney. I won the election, and you won't let me do the job. Keep it up. So my point is, maybe I just get an injunction against you. When does the personal retaliation stop? There's nothing more evident on those tapes about personal retaliation. You signed more, Heather, more overtime hours for Chip During my tenure as board clerk than anybody else. And now it's a problem. It is a problem. Overtime is a problem. Anyway, please, I remind you, you've indicated you have a conflict of interest with me, the entire auditor's office, the attorney's office. And I think you did that to pull off your slimy meeting with your board's counsel. And unfortunately, I'm not sure you realize it, but you need to refuse yourself from any actions or discussions regarding those departments falling under my department.

This one is a presentation from the George Washington Carpenter Memorial Highway. You said what? Did you just say I suck? Well, fuck you! So she can say what she says, but I can't? I see how this fucking place works.

Thank you. Thank you. My name is Morris Dean.

I'm the president for Moe and Sigma chapter of 5807 fraternity incorporated.

I am here to address you today.

I don't know if you received the, everybody got a copy of the resolution?

So just so everyone else will know, I'm here to ask for your support as a municipality in which we're trying to get the Highway 92 from Momarker 107 to 130, which goes from Winterset to Indianola, renamed, or I should say, subnamed historically for George W. Carver. And the reason behind the renaming of it is to moralize, one, as a member of 5-H Sigma, he is a distinguished member of 5-H Sigma. Also, he's a resident or was a resident of Winterside. When he was given an opportunity, his second opportunity to go to college, first one was taken away from him at Highland College in Kansas. because of the color of his skin. He was given the opportunity to go over to Simpson College, in which, just like going to Highland, he didn't know if he'd be accepted. At that time, it was walk-up registration. He walked 25 miles with his belongings with him along what is now Highway 92. Well, we know that he was then accepted at simpson college so this is just to bring highlight and tourism to the communities in which i've named um as we named we named this as as a memorial to him and his actions in vietnam thanks for all your work thank you when you sent me that email it looked like spam

I heard that. I wanted to open it and I thought, oh no, I'm so glad I did and thank you. I have a quick question. Wasn't he really wanting to study music and Simpson encouraged him to go into, is that right?

No. No. He is an artist. Most people don't know that. You have a lot of work going in your park here and those that have looked in that, he is an artist person. Okay. He went to such a college to study art. He was in his art classes. It was there where everybody who became his teacher, instructor, saw his likeness to his paintings that he did were mostly of nature. And because of that, he was always a buddy gardener. He gardened all the time. He did do things with that, but that was not his reason for going there. She convinced him to take up botany. And because of her father who was teaching at or over the department, I would say for now, so that is how he got into. Thanks for all your work.

Thank you so much.

It was really well written. So yes. And when we pass this resolution, what happens next?

Well, just I've already had two municipalities that are already given their support by issuing the resolution. passing the resolution. It is, I was just saying, I am anxiously awaiting it. We are, as a fraternity or as an organization, we share something with him, which is, I don't know, that he went to Simpson College first, and then Iowa State. My collegiate chapter, Campo Gamma, also started at Simpson College and then moved to Iowa State. we get these signs, we're looking at, well, we're looking at on the 28th of February, we will be doing a historic walk. We will walk that entire mileage and commemorate that. And every year after that, we will invite the community to partake in a walk of such on the last Saturday of the month.

All right. Thank you very much.

And just, I know some people have had questions. What is the cost to the community? So I'm not asking for anything here. I'm only asking for the support that the state says we need to require if we want to have signage in the right of way.

Thank you. Thank you. Thank you. Thank you.

All right. Now it's time for public comment. We normally have people come up in public comment here first on site, and then we take folks on the phone. We do have a lot of people here, so I'd ask to make sure to keep it short. If it goes long, we may actually cut off public comment to make sure we finish the rest of the agenda. We've had a couple things on the agenda that have been talked about before. So for those that want to come and make public comment, just come up to the microphone, state your name, where you're from, and you have three minutes. Thank you.

My name is Joel Welch. Some of these meetings, most of these meetings are pretty negative, so I thought I'd try to bring some positivity. The best way I can take to do that is to give a shout out to some of the hardworking people in this county. Kaylee Barber, we went from the outhouse to the penthouse in Church's. Thank you for your work. Mike, where's Mr. Hacker? Our engineer, Mike Hackett, his knowledge and experience saves this town a lot of money. We are well aware of that. Thank you for your work. Jason Barnes, you and your staff do an excellent job.

Thanks, Uncle Joel.

And it was quite apparent when you sniffed out the embezzlement of the previous church. We know that putting other people's lives in their microscope It's not an easy thing to do, but it's your job. We appreciate it. Michelle Brand. I'll talk to her again later. Let her know how much we thank her work. We know the mess she was put into. There's a reason she got 72% of the vote. We hope she runs for re-election. She'll get a hell of a lot more than that the next time. I'd like to thank some other people. Mateo Simpson in Elections. Kelly Skirrick, HR Director, Chip C in Maintenance. Brandy McCumber, our Recorder. Stephen Swanson, our County Attorney. Thaddeus Smith in Veterans Affairs. Ms. Johnson, Homeland Security. Diane, on the Board of Supervisors. And last but not least, Brady Portman, our Administrator. uh having worked for counties in another state before i understand the work that's necessary and the selflessness you need to do your job and we just want to make sure you understand how much we appreciate it thank you

I'd like to know, when we sat in this meeting last month, and it was determined that Thaddeus and I were moving to the auditor's office, why did that go away, and when were you going to tell us, and when were you going to tell us you were dumping us in the old EMT building? That will be addressed later on in the agenda.

You can't tell me anything now or you just won't?

I'm gonna stick to the agenda. Is there a better answer now? I got a good one.

Anyone else wish to speak? Thank you.

otherwise known as the Energizer Bunny in Craig Berkman's audio recordings. Winterset. You all took an oath in front of the judge declaring you would protect the rights, property, and welfare of the Madison County and its residents. By now, most everyone is aware of those audio recordings that have been turned over to DCI for investigation into malfeasance and criminal intent. Just last year, Human Resources Director was wrongfully terminated. only to be reinstated a day later. Did you truly believe we would forget such a blatant misuse of power? Now, a year later, you present another plan that weakens our county? The outsourcing of both HR and the maintenance department? You've already decimated public health and outsourced the IT department. Last week, the board discussed moving veterans into the courthouse HR office before the HR outsourcing conversation took place. clearly a backdoor maneuver that has been orchestrated behind the scenes, which violates open meeting laws. But that wouldn't be the first time, would it? The sale of the public health building will displace our veteran services. Yet there has been no coherent plan for where those services will go. Just scattered, raving ideas offered by incompetent officials who have repeatedly proven they're untrustworthy. The most absurd proposal yet forcing Veterans Services into the dilapidated EMS building, an old car dealership that was converted from a mechanic's garage into space for the EMT. OSHA hit the county with $10,000 in fines after a surprise inspection in 2018. In 2019, the cost of renovating the space was estimated at $250,000. At one point, the BOS considered tearing the entire building down. When Stansel ran for BOS, she toured the EMS building and said, quote, it is in sore need, end quote. Now because they are hell-bent on selling the public health building, which is still a valuable county asset that is ADA compliant, how does this come up with this ridiculous idea of resurrecting the old ambulance space? I toured that building in 2018. She was correct when she called it a, quote, dump. Why would she spend taxpayer money on mold, asbestos, and sewer camera work without a basic understanding of its history. It's either incompetence or intentional malfeasance. Why are we even considering the idea of placing the men and women who have served and sacrificed for this country, for every single person in this room, into a substandard facility that's going to cost us money? Frankly, after listening to six hours of those audio recordings, I would have thought you would be so embarrassed you wouldn't show up tonight, let alone continue on your path of destruction. But here we are. Your hubris and violation of the words you spoke under oath clearly show you have no shame. And I would like you to receive and file my comments. So moved. I also have research to back up my comments. That'd be great.

Do you have the information for those previous quotes? Yep. Yep. They're here. It's all here.

Hi. Anna Davis, Winterset.

I don't really have anything prepared this time.

Actually, I really don't. I usually have you prepared when I come to these anyway. But what I find really interesting that I clocked last time when I asked a question directly to the board, Jess almost took the opportunity to respond to me. But Heather stopped her. And I think that's because you don't want to have a debate and you don't want to have discussion. And I feel like that's true again when you were just asked about being able to stand your ground on what's happening with the Veterans Affairs Office and where it's being moved. I find it really interesting that instead of in the moment where you can, you know, talk with your constituents and have a back and forth, you instead wait to the part of the meeting where we don't have a voice. Can you speak to that?

I can, yes. I've been raked over the coals about us responding to somebody during public comment and using their time. So I'm gonna allow you to finish and use your time. We are going to be addressing the concerns about public health at a later time on the agenda.

Why are you continuously removing employment from our county? Why was IT outsourced? Why are we looking to outsource more? Why are you taking jobs away from people in the community?

We don't normally do back and forth during public comment. We have to stick to the agenda.

I know, but you still never messaged me back, so I don't really know how else I can get you to talk to me. I don't recall you reaching out to me. I did reach out to you, and you did reach back out to me, and I thank you for that. Heather has never responded to me. I don't recall getting that, but I can look through my emails.

But we need to stick to our agenda. She says she's going to address the Veterans Affairs. And if that's not to your satisfaction, please reach out to us again and we'd be happy to discuss it with you. All right. Who would like to speak next?

My name is Susan Merzina from Winterset. I am addressing you because recently we were told Madison County is in some financial trouble. The only reason that I can ascertain for that trouble is our Madison County supervisor's mismanagement and inadequate vision for what is needed. We have been sued by the best of the best. When Stancil refused to let the wind turbines come in, that they had already agreed to, we have sued. And then that was a whole debacle for a year and a half. Of course, now they've built, and wind turbines don't cause cancer. And the other thing is, when the wind turbines were being repurposed, Stanchel said that they were in her town. They weren't even in our county. That was done in the county north of Madison County. I have all my proof. I talked to the department up in Des Moines. The other thing that really bothers me is I worked for the state for 20 years. We never ever hired someone on contract and saved money in any way. And if you're thinking about rehiring or sending out our HR people or our maintenance staff, anyone, you're not going to be saving any money. And there are so much other things that need to be done that it is time to divert our attention. But we really want to see our veterans taken care of. I have veterans in my family back before the 250 month. We have been in the Virginia since 1556. We have served and served and served not to be thrown into some old dump. And if you think that's a good place to work, move your offices. Thank you. Who would like to speak next?

Joanne Collins, Winterset. We all have a lot of feels about this. The last meeting here I attended, something popped into my brain. Gonna age myself a little bit. You don't know what you've got till it's gone. Paid paradise and put up a parking lot.

We purchased the entire building parking lot that was in disrepair because we could not agree on the cost. I got that We made money that year. In self-building, we didn't take the money. Go buy Bitcoins or go to Prairie Meadows or any other type of gambling that you guys are considering. And I'm ashamed of those actions.

Anyone else wish to speak? Otherwise, we'll move to the phone.

My name's Laura Greenman, second deputy auditor of UNRSSAT. I would just like to address the board. In your RFPs, fourth custodial portion of this, please reconsider. In your RFP, you have where a contracted person has time limits to respond to, number one, an emergency. That time is two hours. Now, if a water main breaks in the courthouse, we don't have two hours. That's like telling a fireman, don't go to that fire when you've got two hours. So I would like for you to reconsider that and increase that just a little bit. Also, with human resources, it's easier to talk to one-on-one person rather than being sent to a call center, online, polling, and then you still don't get an answer, so you have to call back to the call center. So please also consider just keeping the people that are here at their positions, which they truly love, and hopefully we can all make this work together. Thank you, Simone.

All right. Anyone else here that wishes to speak? Otherwise, we'll move to the phone. Okay, we'll go ahead and move to the phone. Folks, if there's anyone on the phone that wishes to speak, please hit star six to unmute your phone and state your name and where you're from, and you have three minutes.

Hello?

Okay, go ahead.

Can you hear me? Yep. Hi, it's Steve Swanson. What is that? I was calling because Michelle earlier said if there were any, so I'm not there. I've been accepting the call. Awesome. Are there any consequences to the outsourcing you've seen so far? So since Solutions took over as our IT department, the county attorney's office was out with limited internet for five weeks. It took them five weeks to solve the problem, which ended up being a wire and a dome, which on-site IT sort of fixed that day. When we called them after we discovered the problem, they said, well, we'll get you our visit next month. Our office requires us to download a lot of material as well as Send a lot of material, large files. Every time they get cut off, we have to restart. It's incredibly frustrating and we can't really get our job done, but we allegedly save money. Another part I want to say, part of my job as county attorney is to protect and defend the county in all legal matters. You might not choose to agree with me or listen to me, but there's some basic facts that are legal matters. If you have a conflict and you vote on it, That can lead to a lawsuit against the county, potential litigation in the county. Conflicts don't just come and go at your convenience. A conflict is a conflict. If you had conflicts with the auditor's office on January 5th, which you never described, unless you can tell how those conflicts were resolved, you, Jeff, and Heather still have a conflict with the auditor's office and cannot vote on any action that involved the auditor's office where you expose the county to potential litigation. That's all I really have to say about it. So I hope you make the right choice.

All right. Anyone else that wish to speak that's on the phone? All right. We'll go ahead and close public comments. Moving on to resolutions for board consideration. First resolution is approving the 2025 Annual Historic Preservation Commission Report. Do I have a motion to approve? So moved.

And I want to thank Coney for all your really hard work. Yes. Thank you very much for that advice.

Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. The second resolution is approving the purchase of a security server with Johnson Controls For $10,953, Jess, I know you had asked a bunch of questions last meeting. Did you get any information? Nope. Okay. I did share some information on the board on this is that our two other buildings, the EMS building and this building actually use watchdog or something like that, digital watchdog. And the annex and EMS building actually can back up each other. And you have one login access. By having a completely different server at the courthouse, you can't do that. So our law enforcement would have to log into two separate devices. And if anything ever failed, nothing can fail over. There's no diversity. So what I plus Watchdog, you don't have to do annual license increases. It's one and done. So what I'd like to do is get a price comparison between the Johnson controls, the cost of the server, the annual increase, the annual license requests versus what is the watchdog, digital watchdog, And then obviously there's a whole diversity issue because what I don't want to happen is if something happens to a server, then our guys can't access any of the other buildings. So I'd like the board to consider tabling this until we have a little bit more information so we can do an apples to apples comparison.

Let's table it until the next regular meeting that we'll give everybody time to get the information.

i would move to table with the next regular meeting okay i'll second that all right uh any further discussion on tabling all in favor please vote aye aye aye and i did check the um the current server we have does go end of life in october so we want to make sure we make a decision prior to that so just keep that in the back of your mind okay the next one is approving the uh Pharmacol, Opioid National Lawsuit, so then to Turning Point for $80,000 for the Hope curriculum. This is the rest of the money that they required?

Yes, yes. And they put about $100,000 of their own. This has been incredibly successful in our schools. With Turning Point using the Hope curriculum and all these counselors, the first quarter we served almost, it was over 371 students. We're getting better and better at scheduling. At Halloween night, I got a text from a mother that she could hear her six-year-old say, you need to stop, think, and choose. That's what they're teaching them. She was speaking to the dog. It is great to be incredibly successful. And it's in all three schools. We have wonderful letters and testimonials from these kids, and some of them are really cute. The kids are fantastic. A little eight-year-old said that the big kids were trying to get him to do something naughty, and he said, no, I have to stop thinking shoes. And so it's really teaching these children, and they're in the school that's not like there where they try to scare you. It's really been successful in all three schools.

Do you know, Diane, if they're going to be able to successfully get more kids?

We are working on grants. We did ask for money at the state level and it's pending. So we are reaching out to more money because we don't have enough. Well, and the opioid money is, it trickles in. There was a lawsuit, a class action lawsuit against all the pharmaceutical companies for opioid addiction. And it's, you know, they can drive that out forever, and they sort of are, so it kind of trickles in. But yes, we are looking for all avenues that we can, and Natalie helps, thank you. That's good. So hopefully it'll be very successful. Another school kind of looking at us, yeah.

Just what you might want to do is reach out to our legislators to kind of help speed that along, maybe?

Well, we're in competition with one of those. Oh, okay.

Okay. All right. So I'll go ahead and entertain a motion to release the rest of the money, the $80,000 from the opioid. We still have more money than that, but that's what they're asking us. Yeah. So I'll entertain a motion to approve this resolution.

So move. Do I have a second? I can second it. I just sit on it. No, I'll second it.

Any further discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Next one is approving appointments to Madison County medical death investigators or medical examiner. I'll entertain a motion to approve. So do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay, approving work agreement for the asbestos testing for the elderly services building. Did you want to talk about it now? Yeah, I'll talk.

Yeah, let's talk about this. So I have three resolutions queued up for asbestos testing, mold testing, and a sewer scope at the elderly services building. Let's be very clear. I know there's a lot of downright lies on social media about this situation. I began meeting with Veterans Affairs and Public Health last March and April. This isn't something we've been rushing through now, but we have not made a decision yet. This is something that we've been exploring. Given that we have a 7,000 plus square foot building that is currently housing two part-time employees. Two part-time employees. And over one and a half acre lot. We have extra space in the elderly services building. We have extra space in the courthouse. So I have been elected to lower taxes and to do that, we need efficient government. We don't need bloated excess in our government. If we're going to achieve our goals and the elderly services building in the back south, excuse me, Western part of it being remodeled would be a very nice space. And it would bring the privacy that Veterans Affairs has complained about not having at the courthouse or at this building. We could fairly easily add a handicap accessible restroom with parking right next to the office space. And maybe even a free meal if they went over to elderly services. The statements that this is an unsafe, toxic building are a bunch of baloney. But that's why I have queued up. to do indoor air quality testing. That's why I have queued up to do asbestos testing, because in my opinion, we need to do that regardless. Because if we have an unsafe situation, we need to make sure we're addressing it, whether or not the veterans move into there or not. Now I've heard complaint after complaint about moving the veterans into the courthouse. I'd love to hear some sound, reasonable, reason and logic of why they shouldn't move to elderly services. But again, that decision hasn't been made. These three resolutions, I think we need to do regardless for that space. So again, no decision has been made. No decision has been made. This isn't... Let's call this what it is. This is veterans being used as political pawns. That's what this is. I don't think so. Well... Not your time. You wouldn't know. So point of order. Is that what you're doing by moving them out of the building they were already in?

No, I'm being responsible. Point of order. This is not the time for public comment.

Okay, next move on.

So Jess, you wish us to consider approving these testings. I would like to. To see if, yes. And I do have some feedback. but i can more stuff regarding hhs we can address later on in the agenda i spoke with them and got some feedback from them too so regarding that building regarding that building yeah so i can share that um if you want to now or i can do it later is it relevant to well these well just do it now we'll just do it now we'll talk about that so basically they um I had a long conversation with their team. There is no ICN node at the Elevate Services building. There is one with capacity at the courthouse. And the concern I had with them, I said, well, you know, with the ADA issue, we want to make sure you have ADA compliance. They said, well, we don't really see a lot of people, public-facing people. We use the office for office work. know they're normally out and about and they actually said they would prefer the courthouse and the reason why is most of their clients they see during the court hours which makes sense so they they said they would prefer the courthouse but they'll go wherever we decide But knowing that we'd have to probably move the ICN node from the public health building if we moved to the elderly services building, and that would take some time. So I've reached out to the ICN network to see, I'm working with their team to see how long that would take, and they're working on getting that information. So based on my experience with telecom, it's gonna take at least 30 days, potentially 60, to do that. I don't know if that's the most efficient way. Now that I know that they're really not seeing clients per se in their offices, they don't necessarily need ADA compliance, so I'm thinking maybe with HHS, it might be better for them to be in the courthouse.

Well, and would they be best served in Michelle's old office, in that part of the auditor's office, or in the other part with the counter? I mean, well, to me, they could go in that doorway and then straight into...

So you're going to move that into the courthouse?

No, this is HHS.

HHS.

Right, but they still, initially when I talked to them, they said that, you know, they normally would call under ADA, but when I talked to them again, they said, well, we really don't see clients, but the reason why they'd like to be in the courthouse is because Most of the time when they do see people, it's during court hours.

And Heather, maybe tell people how often that is so they know. For the court? How many times a week or month that they meet?

I think it's once a week. That's why I thought they'd agree with that. Once a week they have, thank you, Michelle. Once a week they have court. So it's not like something they do there all the time. They are open to whatever we decide. I just wanted to share that with the board with some perspective on what they have. I'm kind of leaning, given this new information, having HHS in the courthouse. It would be an easy move for them. The ICM note is already there. It would facilitate the needs of their clients a little bit easier. But again, it's up to the board.

Yeah, I don't think elderly services would be appropriate for them because it would be it'd be hard to put anybody else in that space and either one of them to have any privacy versus Veterans Affairs and be their dedicated space. So,

So yeah, so just another thought as we work through this is that I think HHS might do better in the courthouse based on that feedback, but we can talk about it further once we have more questions.

Do we want to do another work session to talk through this matter and discuss if we want to pursue after we potentially do an indoor air quality test?

I don't think we can really make any final decisions until those are done. But I'm just telling the board I'm leaning towards HHS and the courthouse based on the new information I got from them. So, okay, so we'll go ahead and go back to the resolutions. I will entertain a motion to approve the work agreement for asbestos testing at the elderly services building. So, so moved. And we need to discuss the options. Okay, and do I have a second? She'll second it, and so now we're in discussion. So you have...

So we had, I got pricing from three different entities. Now, I know that we've talked a lot about trying to keep business local, and I want to do that as much as we can. But asbestos testing is kind of a different animal. We've had quite a range. We had a quote from Terracon for $2,950, Eocene, $2,315, and Iowa Environmental for $1,500. Iowa Environmental is also the company that a lot of different contractors use, and they do their own testing, and that's why they're more competitive. And they are not housed in Winter Center, Madison County. I believe they're in West Des Moines. They're in the Des Moines metro area. So I would make a motion that we award the asbestos testing for...

So we have a motion to approve and we just needed to make a resolution.

So we should probably make another... You'd have to make a resolution to approve this. You can approve that you want to go forward, but you don't have a resolution for that person. That's fine.

So the resolution has a blank line.

It has a blank line.

All three of them are blank so you can discuss the quotes. So maybe we should when we did the resolution approve we didn't put the name. I know because we had to discuss it.

Do you want to hold it and approve it in our next meeting? No, no, no. We'll just do a resolution. All right, I'll make a motion to approve environmental to provide asbestos testing. Any amount of? Any amount of $1,500.

Where do you guys want us to pay that out of?

We'll have to determine that. We'll have to determine that.

Okay. You just let me know.

So, there's a motion on the floor. Is there a second? I second it. Okay, all in favor please vote aye. Aye. All opposed? Nay. I'm not for spending money on this. Okay, motion carries. The next one is approving work agreement for loan testing for LD services building.

So another situation where we don't have a lot of local contractors that do this, we have one local contractor, Rainbow, Restoration, they were not the most economical. They came in at $2,014. Eocene came in at $2,230. And the mold test company, which is a nationwide company that uses local contractors, they don't have someone from Madison County, but they came in at $1,314. Now, I would be inclined to use Rainbow on this one. They are a local contractor. The mold test company, quite honestly, they downright harassed me regarding this bid. And not knowing who they would use for the testing and all that, I would have more of a comfort level with Rainbow myself. Okay. So I would make a motion that we approve indoor air quality testing, which includes mold testing, and also includes elderly services section of the building, just to ensure it's a safe space for them as well. And that we award that to Rainbow for $2,014. I'll second that.

Okay. Any discussion? I am for the mold testing because I think that building would be perfect to store county conservation machinery in it. And we don't want mold in it.

So just a point of clarification. I don't think I mentioned this. I know I was advised after I dove into this, it was a mere few weeks ago, that there had been a mold issue in that building. But then I was also advised that it had been addressed. And so, of course, I immediately pursued indoor air quality testing to make sure. But given that, you know, it makes sense that we would go ahead and test in the elderly services building. So all these proposals include testing in the elderly services section of the building as well. There's one other point I want to make about the tent, but I'll wait until we get to these.

Okay. So there's a first motion on the floor and a second for a rainbow. We have any further discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Okay. And the next one is the Sooners.

The sewer scope they're not all sewer contractors actually have cameras and so I just I limited these quotes to two different contractors that we already do work with in our local contractors. The sewer provided a quote of $480. They said should be able to get it done in that amount of time. It's a pretty small space. And what this is, is basically just because we don't have any drawings that note the location of the piping, the sewer piping in the restroom, they're just gonna get a camera to go down there and locate the piping, basically. So that contractors, if we do pursue, whether it's an RFP or just contracts from general contractors, then they know exactly what they're dealing with on the plumbing side.

but this would be part of our normal documentation. So anytime in the future, if we need a new thing, we would know where everything's at.

Yes, all three of these things, I think, need to be done regardless of whether or not someone's immediately moving into that space. In my opinion, it's just being responsible with that building and how they use it for the future. So the Smith sewer quote was for $480, and per plumbing was $450 to $550. So why the range for that? You know, it's just over the phone. Did you put bids up for any of these or just call them? No, I just called them. With the mold testing and the asbestos testing, they came out and walked the space. All of them accept. Well, Iowa Environmental and Intercom didn't need to, but they were able to estimate it based on pictures that I sent them. The sewer scope, it's the same thing. Talk to them, send pictures if they needed it. It's fairly quick in and out. It's not going to take very long to scope those lines.

All right, I'll entertain a motion to approve the sewer scope.

So moved. I'm going to say Smith sewer, given our experience. $480. Do I have a second?

Any further discussion? Again, I'd like the record to reflect that I think this is an old building. It was a garage and I think you should have sleeping dogs live.

Any further discussion? All in favor, please vote aye. Aye. All opposed? Nay. Motion carries. And Michelle, I'll get information to you on that.

Thank you. It's 99-51. I just kind of want to keep track because I don't think this kind of matches up with what we were going to do at the courthouse as far as moving someone else there.

Well, there's still some balls in the air, and we'll keep you in the loop on that.

Was there an intention to do something else with that space?

What I'm saying is we were going to defray the cost when we got the bids for moving Veterans Affairs and doorway openings. We were going to use the money from the sale of the public health building. Oh. Make sure that that all trapped on the books. And that's what I'm trying to, I'm trying to kind of remind you guys about.

Okay. All right. Moving onward is approving authorization and solicitation of an RFP for custodial services. Just to clarify for the public, this is not, we're not doing anything. We're just soliciting bids. That's all this is. We're soliciting bids and... budgetary items come under the authority of the Board of Supervisors. Sorry, what? The budgetary items come under the authority of the Board of Supervisors. So we're looking for ways... But HR does not. The budget decisions are ultimately the authority of the supervisors. So we are looking for ways to save money. We don't know our budget, to your point, Michelle, because we are still trying to figure out our budget. And... We need to find ways to lower costs, lower taxes, and one of the things is to outsource or outbid. Now, this doesn't mean people are going to be going away. It depends how the bids come back. If they come back higher, then we're going to re-evaluate. It totally justified keeping people on staff. Correct. We won't know until we explore it. Correct. So nothing is being decided. All this is, we're soliciting bids. That's it.

Legal counsel has stated you probably shouldn't discuss this. You have a clear conflict of interest.

I've already ran both RFPs through hours and plenty and they have no issue.

So the outside counsel said it's okay.

We had legal advice to tell us that, yes.

I'm perfectly okay with tabling this until there's more time for others to review and other people impacted and see if there's information that they feel is not covered in there.

And I also add that the timing is pretty poor because, me aside, you're asking for the return of these RFPs back.

after we're posting for our first budget. Do you understand?

If I could explain that a little bit. We want to make sure that if we have to make any changes, we have time to do so before the budget is due on April 3rd.

I don't want to relive what we did last year.

I don't either. But the only thing that's due March 5th is the maximum levy. So all we as a board need to tell you is what we plan on spending. We don't have to have an actual full budget ready. We didn't do that last year. So all we have to do is say, hey, I believe last year we said we don't want you raising taxes. And that's what the maximum limit is. We don't have to have a final budget done by March 5th. So as long as we have something done by April 30th, we're good.

So you have to understand there are statutory things we're going to be required to do. Right. So you can't make that up. Correct. So you can't just push this pan until it's too late to do anything about it. So I still don't understand. We brought this up last year.

Why didn't we start the process if this was planned? We were hoping we'd be in a better position with our budget, Michelle. You mean what, financially budget? We were hoping that we would know we would have the process would be done. We still haven't met. We haven't discussed 11-hour departments yet. And I wanted to meet with you earlier, and things happened, and it didn't work out. And we are slowly going down this train. We are fast going down this train, and we're not going to be able to make any changes. So the reason why we did this, and we discussed this in our meeting last week, was we wanted to make sure that we were ready with something if we had to make some tough decisions. Next slide. So it's just information gathering. It's just information gathering.

I don't think you have any authority, but you're going to do what you're going to do.

So that's okay. Well, we can get that validated. So just keep in mind, Jess, it's going to take 30 days to do an RFP. And right now with this RFP, we'd be awarding it in the middle of March. That's cutting it awfully close. So you could always shorten the RFP if you want. Can we put a response time?

I just allowed 30 days. We can only shorten it. And we could, well, and can we get it on, or can we have a meeting queued up the next week to where that will give Michelle and others time to review it?

Why don't you move it until the next regular meeting? Don't have a special meeting.

Well, the problem with that is it's pushing it, and we already have union negotiations. I mean, we can certainly do that, You can do a longer meeting on Tuesday if you want to do that. But what's the purpose of having another meeting?

To allow you more time to review. You expressed concern that it didn't include all the information and that there were some things missing. So it would be great to know your thoughts on that.

And just so you know, the human resources stuff, Michelle, I pull directly off of the job description for HR. That's where I pull it from.

So if there's more stuff that's individual, or a job description, and hiring an outside service is two different things.

And you've got something in there about a...

So there's two different things. One RFP for the custodial services, but we still, we talked about this last week. I know, but what's the administrator going to cost?

And I'm not going to argue what I've already stated.

So we, I'll We talked about this last week. We don't know until we know how much it costs. So we have to do the RFP first to see how much things cost, and then we make determinations. It may not be cost effective, and if it's not, then we won't do it. Then let's... How many weeks do you want, Michelle?

Michelle, how many weeks do you want? We could set up the meeting. What would work for them?

We're going to have no board clerk as of tonight. Okay? You guys get me for the board clerk. I love you. Thank you. And so we're going to, we're going to actually just alternate through our office instead of, pin-holding one person who feels that they have to make a choice between doing the supervisors and our auditor stuff, so you're just going to get who you get, because we're all cross-trained anyway.

Okay. So what's the... It's convenient, Michelle.

I'm not prepared to answer that question tonight. I'm still in disagreement with this whole action. You might want to take your vote now. So if we... If we...

If we want to push it, that's fine. We already have a meeting on next Tuesday. Just know that it's going to push the date out, and we're not going to have more time before we know whether or not this is going to save us money. I just don't want to be deciding last minute where we're forced to cut things, and I don't want to be doing that.

I was trying to allow you more time, Michelle, to review, but if you're not going to give any feedback anyway, then... Do we make a vote or what?

sorry i put you on the spot i was just trying to make it done so um so so um i'll entertain a motion to approve the rfp or i'll entertain a motion to table for custodial or custodial custodian table i would make motions table like to win

I want to take a motion to approve the solicitation, authorization of the solicitation of RIP for custodial services.

To authorize it.

The motion died for lack of a second.

I'll entertain a motion authorizing the solicitation of an RFP for custodial services. So moved. Is there a second? I will second that. Any discussion? All in favor, please vote aye. Aye. All opposed? Nay. Okay, motion carries. The next one is authorizing the solicitation of an RFP for human resources services. Keep in mind, this is not necessarily replacing a person. It is replacing duties. So, depending on what comes back, we don't know what's going to come back. There's a list in the RFP of what they want to do, and we may not get anybody.

So, I do want to say that there are some caveats, I think, in here that, you know, we should have some outs if it's a less than reputable firm that responds. Well, in your...

okay so in the rfp it specifically says the board reserves the right to not accept any yeah so it says it in there so just because they send us a bid doesn't mean we have to accept it that's right so so i don't know why that's funny but okay all right so i'll make a motion to approve the rp for human resources services all right is there a second i will second that all in favor please vote any discussion ALL IN FAVOR PLEASE VOTE AYE. AYE. ALL OPPOSED? NAY. THE MOTION CARRIES. MOVING ON, MOTION APPROVING APPLICATION FOR RENEWAL LIQUOR LICENSE FOR BIG RAT BRUHAUS EFFECTIVE MARCH 4TH, 2026. SO MOVED AND APPROVED. DO I HAVE A SECOND? SECOND. ANY DISCUSSION? ALL IN FAVOR PLEASE VOTE AYE. AYE. ALL OPPOSED? MOTION CARRIES. NEXT ONE IS A MOTION APPROVING RENEWAL LIQUOR LICENSE FOR HOLLOW GREENHOUSE IN FORAL EFFECTIVE MARCH 1ST OF 2026. So moved to approve. Is there a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed, motion carries. All right, now it's time for the board reports. Who would like to go first? Go ahead, Diane.

I attended C-COP, opioid meeting. I worked hard to get names for somebody to serve for the low income for the Ventura board. I got two, and then they both decided they didn't want to do it. That sounds like a good reference to me. I worked at the public health building for the last two days making sure all of the equipment and all of the things went to in-house offices before it seemed to just not be there. We don't know that.

We don't want to accuse people of that.

Yes, but there's been a lot of accusations going around that there are there were some things that were moved because I've been in there about anyway. It doesn't matter. We got it moved. We've got names on it. Thursday will start moving things out. There were lots and lots of discontinued needles and masks and alcohol and things that you cannot use for humans. So thank you, Brady. He and I called the vet clinics. They can take all of that so we don't have to pay to take it to the landfill. So the vet clinics came and so all of that will be reused. So we didn't have to pay. And I didn't want boxes and boxes of alcohol in the landfill. We just paid $600,000 for a new machine and we don't need it covered in alcohol. So everything in there will be is probably kind of being repurposed back into our other offices there will be things that nobody wants and i think it won't be enough to have an option we'll probably have a tag sale you'll just come in pull the tag pay for it take it and go stuff i don't think people will take um nobody wants exam tables and things like that but that's what we're moving fairly well i'm not for getting rid of the building but Well, thank you. You are very good at that kind of stuff. So thank you for doing that. Oh, what do you want to do? You've got that shed. That's a big shed. I thought maybe Secondary Roads would want it for a seed shed, but they don't think it's tight enough. So that will need to be sold. That's a very nice shed. The trailer is also full of public health things. Warren doesn't want it. And when I open it up, the records, we'll have to have somebody figure out what to do with them. A lot of this stuff is a little stinky, and I don't know. It's been there for a long time. We'll have to see how do you want to proceed with that.

Well, that's not the Board of Supervisors call. That's the Board of Health's call. So I can reach out to Greta and see... Their board meeting, their next board meeting is the 4th of March, I think.

Warren doesn't seem to want any interest in it, no. So I'll reach out to her and see what they want to do. Ask her how to deal with all the very old records in there. There are some in from 1982 that I feel should be secure credit. It's got stuff people don't need to read. And then we're going to have to figure out how to proceed if you're really going to sell the building. We've got to do it correctly so it doesn't hurt the tech.

So... I'll reach out to her, and they probably won't be able to talk about it before the next board meeting unless they have another board meeting. So, but I'll let her know that that's really important. Do you want to see if we want to repurpose the shed in one of our other departments somewhere?

I don't think they can. I don't think they can. Do you want to see?

Why?

Okay. Let's take a look at it. Yeah, we can take you out there if you... Yeah, because Thursday I asked you guys to come and start carrying stuff out because the... Some of the office needs the men muscles, so we carry stuff out. But, yeah, I would be fine with that if you guys wanted. Take a look at it. All right. Thank you. We'll have to do a resolution to move it from us to conservation. And then the trailer, that, I don't know. We're going to discuss that. But I kind of think there's been discussion, the sheriff and maybe EMA are talking about that. So we'll go further. But we have to empty it first. Okay.

So I'll... Do you want me to let Greta know, let us know when they empty it so then we can do something with it?

No, ask her what she wants. Yeah. Well, because if there's not. Don't empty it twice. If you're opening it up, then take it out and sort it and then just be rid of it. Right. But if there's things in there that are old and have personal information, confidential information. Well, then we'll put that in a pile and she can decide to shred it. Probably a lot of that. And I don't, I'm not comfortable with doing that.

No, me neither. So she probably just needs to meet someone from her board.

Yes. Okay.

Well, I think you can call the state for the retention of that.

I had a great ISAC event. I always enjoy getting to see the space with peers from across the state. Lots of good information. Lots of stuff happening at the state level. lots of stuff to watch regarding future changes with property taxes and how that's going to potentially impact us locally. So I was very glad to participate with that. I did attend, there's a hazard mitigation committee starting up with different authorities across Madison County and putting that on. That was a really good event a couple weeks ago. We have some progress with our safety, what we call kind of our core group of the four of us, with Mitch, Kelly, and myself, we kind of call ourselves a steering committee. We're working with Brady to get queued up some hands-on training for CPR training for the employees. The intention is to alternate between online safety training and in-person training. And then we've got some other fun ideas that'll be nice to lay out. We did receive a grant for... Is that the $1,000 one? $4,000 board. We used it towards some horn strobes, fire alarm horn strobes that we used at the courthouse. So that was a nice, easy application. And it was something we had already purchased. So hopefully we can find more of those kinds of grants. I think that's all I have. Oh, I'm just going to touch on real quick. Well, we can wait until we get to the new business.

Go ahead. Okay, so mine's short. We had an MPO meeting. We had a meeting with HHS. I went to the ISAC conference. Let's see what else. I had a call with Allie McKinney. And that's it for meetings. Oh, and I had a meeting with the Board of Health Chair and the Public Health Director at Moreton County. All right. Anyone else wish to speak on reports? Otherwise, we'll move ahead to old business. Okay. Old business. Discuss ADA reports for courthouse and annex. So this is one of the things that we tabled last time. I sent you folks, both you gals, the The reports from the annex and for the courthouse it listed up some I think some really easy things to do quickly And there's some other things that would probably take a little bit longer What I'd like to do is have a transition plan created something that would say, you know by this date We'll do this by this date. We'll do this. I think for the the courthouse, the longer transition plan for ADA accessible bathrooms on the main floor, that's a much longer timeline, I think. But I think some of this stuff, if we can work through with Chip and how to do some of the easy, quick stuff, like adding signs or lowering the signs or something like that i think that some of that stuff we can easily take care of and then work on a transition plan for the rest so i didn't know if the board wanted to have a work session to talk about that kind of go over each section and what our thoughts were

What I wonder is if we could get Michelle and Chip to weigh in on which of these items they think Chip can handle and his team.

Because it did seem like there was an awful lot of low-hanging fruit, if you will, which is signage.

And there's a lot of easy stuff to get addressed, adjusting door closers on faucets. That might be something within his wheelhouse. So I wonder if Michelle, would it be OK with you have him weigh in on this and what this looks like if he could identify things that would be within his wheelhouse um you did provide that report and i reviewed it and i could agree with you it is low-hanging fruit something i don't think we need to hire a contractor for right if you want to just turn that over to me

Yeah, and then for the higher hanging fruit, we're going to have to have some kind of transition plan ready to go.

And if you were in line, just go ahead and put that on my plate. It's still near the courthouse. And if you give me a deadline. So many of these meetings, we looked out at Michelle and said, and I don't hear anything.

okay so i would i will i will follow up if i follow up follow it up so and i don't i don't think we've been kind of solidified as a board in fairness to you we did not signify as a board in direct direction you know so i think uh the first discussion of this yeah so i think what we if the board is okay i think we can direct michelle to kind of take this and run with the remaining fruit And then maybe put together.

Well, I think as part of a 10 year, five year plan to hire transition.

Correct. Because as long as we have a transition plan in place, according to the consultant, we cannot be, we can avoid having to do ADA compliant bathrooms right away as long as it's in a plan.

So, and just to clarify, this is the annex and the courthouse. Yes. Okay.

And the annex restrooms are very close to ADA accessible as it is. It'd be very easy. Yeah. Single use. The courthouse is a little bit more complicated. The courthouse report states the restrooms in the basement are not accessible and would be difficult to make accessible. But restrooms on the third floor.

would have the most potential to be considered accessible so it'll be something we'll definitely want to look at yeah so michelle's going to handle this so i'm good with that one's good with that thank you okay so all right next one is discuss elevated services building public health building you really have we already have did you get anything else to add

The tank. The tank was sealed. There was a slurry put into it years ago. I've got a tank report. It's not leaking toxic oil into the... It's safe. It's been signed off. That pipe where the cupboards are, what is that pipe? That was the oil reserves. They had used oil that went out there. How'd that happen? There's actually several different things that we need to cover. There's gas lines for a resonant heater up in the ceiling that were disconnected and not capped. There's low hanging fruit there too of things that we're going to need to address. There's an exhaust for elderly services washer and dryer that

It is not exhausting out of the building.

So there's a few things that we can, I think, do if we address any issues.

The ladder needs to be hips and safer.

Yeah, and that could have a platform, and that could be more permanent. I'd probably do a fold-up on the pole stand. Those are dangerous. People just knock themselves out with them. They can get out. Okay.

So but yet to your to your thing that these some pictures that you sent was it was capped but it might be a different pipe you looked at. But so the way I read the report it there was nothing in the tank when they went in there they cleaned it out three times and then they filled it with a cement slurry and capped it. So It's a non-issue. It's a non-issue. Yeah, okay.

Does everyone want to go be digging in the ground?

Yeah, you need to know if you're going to be digging in the area, right?

Because if you do and you have any contaminated soil, don't make us remove that.

So there is on the form, I don't know where you got that.

Oh man, it was pulling a lot of threads and it was actually EOC.

It has a map on that plan which shows where it's at. So we'll have to keep that in our files for that building so we know.

That's a really good point. All this data that I'm digging up for that building here there's also a matter of some confusion if you will with the address and what address is listed there and so i know that sean's working on a way to address that give some clarity so he's already pursuing that that's great but but it makes sense to me that you know um i'll as i'm gathering this data i'll Anything relevant or pertinent, maybe I'll get a binder going or something. Whatever I have electronically, we can save in shared holders. But even just a binder to keep it on site.

Do an electronic and a hard binder that they can keep out there on site.

So that way we're not... thinking things or misinformation is in the spread. There's actual data, documentation. So, and again, you know, this is still first blush. We're still looking into stuff. So we're not going to put people in an unsafe building. Okay, so any other thing on elderly services above the belt? Okay. Fiscal 23-24, again, she touched on that. This is just a standing thing. Is she still here? Michelle, is she still here? Michelle, you said that they're not done. How is that going to affect our fiscal 25 if we don't have that?

I'm going to have to talk with David next week.

Okay.

I mean, I literally do not know.

Okay.

And so there are a few things that are right to my attention that involve payroll and some changes that were made. For the nice part of it, it is that I can go in and I can and I can see who made these changes. And there will be consequences for that.

Okay. So for that, is there a... No timeline, no application, sorry. Was, did the honors office give us an extension? Oh, yeah, they gave us an extension. I reported on that last two weeks ago. Okay. Oh, I know you sent an email. I didn't know if they came back with an extension.

Yeah.

Okay.

So this is in progress.

I mean, they can't hold my hands behind my back and tell me to... I mean, they can't do that, so they gave us an extension.

Okay. And the fiscal 27 budget, do we want to start scheduling times to meet with you now so we get it on our calendar, or what would you like to do? Well, I'd like to deliver by Monday everything.

So we wait to hear from you. How's that?

that'd be okay yeah okay will you be able to provide the maximum levy data too at that time all right okay and those are just standing things on our old business until they're resolved so we may not have any discussion items in the future if they're standing okay new business the imwca high risk high level risk management action

I'll summarize that real quick. So the Safety Steering Committee has been working with Scott Smith from Iowa Municipalities Workers Compensation Association, and he's helping us to develop our safety plan for the county. And they have a program that whereby we would be the first voluntary entity to voluntarily sign up for this high risk level high level risk management action plan whereby ultimately they come and help us develop our plan to make sure that we get ahead of these these very high workman comp workman's comp numbers and You know, we're heading that direction if we don't do something, given our rates and our occurrences. So we kind of worked a situation with them that, hey, we'd love some guidance to help develop this plan and make sure we're keeping it on track and it's free. But why not do it before we're forced to? so we can get this program off the ground and start seeing the results of safer employees. So this will be discussed. Scott's coming to our next regular scheduled meeting, 24. I've told him he has up to 10 minutes to present, if that's okay with both of you. So we'll share.

That's good. That's good. And will this... Oh, maybe make us look better for our workman's comp? Absolutely. Anything that you're showing.

Efforts. They've been applying our efforts. We're doing this to try to get a hold of it before we have to.

All right. Well, I'll look forward to that on our next agenda. Yep. Okay. So the next one is ordinance review and update. Ryan? Let's see. So that leaves us here towards the end. I don't know if we want to, if we need anything more on the agenda for meetings. I think we kind of left it that we will wait to hear from Michelle. So on Friday, I have the courthouse walkthrough with OPM. So I'll do that. And the inspectors will be out as well as the architect. So they'll basically just do the same thing we did. with the contractor and you're doing that friday friday okay i'll work is that in the morning or the afternoon it's in the morning or friday okay so it won't conflict with my office time i know okay i won't it would be outside yeah so yeah so we're going to be doing that on friday um and uh yeah so The one thing I would recommend the board, we'll be waiting for Michelle to finish her thing, but you have the packets for each of the remaining departments. I would recommend you guys, if you have any questions, because we're running short on time, please go through those department worksheets and be ready with questions for Michelle when we meet with her so we can get through them fairly quickly.

One we haven't discussed is the Historical Society.

Yes.

All right. Yeah, we'll be ready.

So just make sure we're efficient with our time and her time. So we're ready with questions and we can go through it.

Is there any way we could be, us board members could be more proactive with the entities that we haven't met with yet? Just kind of.

Well, there's only a couple departments where there's people. The rest is basically you sit down with the auditor and go through those. The biggest one is Department 99. That's the biggest chunk. So, for instance, if you have questions, what is this, what is this deal, just have that ready. So then when we go through it, we go through it really quickly. Okay.

So like if there's questions on certain things and where we are yeah so I just want them all ready so when we meet with you it's efficient we're getting through really quickly

And we're not, we don't have to have multiple meetings. We're just getting on. So, okay.

All right. If there's nothing else, I'll entertain a motion to adjourn. So moved.

Do I have a second?

Second. All in favor, please vote aye.

Aye.

We are adjourned.

Thank you.