City Council - Regular Meeting

ROLL CALL

Mayor Cece Gallegos Mayor Pro Tem Jose Rodriguez, District 2 Councilmember Rohi Zacharia, District 1 Councilmember Steve Montes, District 3 Councilmember Anita Evans, District 4 Councilmember Elsa Mejia, District 5 Councilmember Artemio Villegas, District 6

INVOCATION

Sammie Neely, Mt. Zion Missionary Baptist Church

Proclamations Recognizing Small Business Saturday

Proclamation Recognizing Veterans Day

Recognition of Old Timers Day Parade First Place Winners

Resolution Recognizing Mr. Luther Slack - Presented by the Office of Senator Anna Caballero

Consideration of the Mitigated Negative Declaration prepared for Environmental Assessment (EA) No. SCH 2025090413 for the Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project, City Project W-T-001

Recommendation: Adopt a Resolution of the City Council of the City of Madera adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project, City Project W-T-0001 (EA No. SCH 2025090413) (Report by Will Tackett)

Public Hearing Regarding Annexation No. 17 (Tract 25-S-01/TSM 2024-05, Tozer III Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions

Recommendation: 1. Hold the Public Hearing; and 2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 17) to Community Facilities District No. 2005-1 (Public Services); and Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors. 3. Conduct the Election of the Qualified Electors of Annexation No. 17. 4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 17 to Community Facilities District No. 2005-1 (Public Services), Annexation No. 17 (Report by Will Tackett)

Informational Report on Register of Audited Demands

Recommendation: Review Register of Audited Demands Report for October 25 to November 7, 2025 (Report by Michael Lima)

Informational Report on Personnel Activity

Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva)

Proclamation Recognizing Councilmember Mejia as the 2025 recipient of the Mexicanos Distinguidos Award

Recommendation: Adopt a Minute Order approving a Proclamation Recognizing Councilmember Mejia as the 2025 recipient of the Mexicanos Distinguidos Award (Report by Alicia Gonzales)

Madera Unified School District Winter Intersession Camp for School Year 2025-2026

Recommendation: Adopt Resolutions: 1. Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Winter Camp for School Year 2025-2026, not to exceed $27,552.50 2. Amending the Fiscal Year 2025/26 Budget, approving related revenue and expenditure line items for the execution of the Consultant Services Agreement with Madera Unified School District, for the Winter Camp (Report by Joseph Hebert)

Improvement Deferral Agreement and Authorization of Lien for Jsmak Properties, LLC

Recommendation: Adopt a resolution of the City of Madera (City) approving Improvement Deferral Agreement and Authorization of Lien for Jsmak Properties, LLC (Agreement) (Report by Keith Helmuth)

Acceptance of Energy Services Agreement with ENGIE Services U.S., Inc.

Recommendation: Adopt a Minute Order Approving: 1. Acceptance of Energy Services Agreement 2. The Recording of Notice of Completion 3. The release of retention after recording of the Notice of Completion (Report by Arnoldo Rodriguez)

Surplus and Disposition of Nine (9) Automated External Defibrillators (AEDs)

Recommendation: Adopt a Resolution authorizing the surplus and disposition of nine (9) end-of-life AEDs to AEDSuperstore through the AED Trade-In Program for $150 each ($1,350 total) (Report by Wendy Silva)

Informational Report on the Community Development Block Grant (CDBG) Revolving Loan Program

Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima)

Budget Amendment for Appliance Purchases

Recommendation: Adopt a Resolution approving a budget amendment to the Fiscal Year 2025/26 Operating Budget to appropriate Supplemental Law Enforcement Services Fund balance funds for the purchase of an ice maker and evidence refrigerator (Report by Giachino Chiaramonte)

California Department of Fish and Wildlife (CDFW) Hunter Education Fee Waiver Requests

Recommendation: Adopt a Resolution waiving the rental fees of the Rotary Youth Hut on 16 dates through September 2026, related to Hunter Education Classes, hosted by the California Department of Fish and Wildlife, at an anticipated rental fee of $3,545 (Report by Joseph Hebert)

Madera County Master Gardeners Fee Waiver Request for the Annual Tea Party

Recommendation: Adopt a Resolution waiving the rental fees of the Frank Bergon Senior Center on Saturday, January 31, 2026, related to an Annual Tea Party hosted by the Madera County Master Gardeners, at an anticipated rental fee of $465 (Report by Joseph Hebert)

Agreement with SNF Polydyne Inc. for Sludge Dewatering Polymers

Recommendation: Adopt a resolution approving a five-year agreement with SNF Polydyne Inc. to provide sludge dewatering polymers for use at the Wastewater Treatment Plant (Report by Arnoldo Rodriguez)

Appointment to the Airport Advisory Commission

Recommendation: Adopt a resolution approving the appointment of Maurice Johnson to the Airport Advisory Commission (Report by Arnoldo Rodriguez)

Certificate of Recognition Recognizing Pistoresi Ambulance

Recommendation: Adopt a Minute Order approving a Certificate of Recognition honoring Pistoresi Ambulance for its service to the Madera community (Report by Alicia Gonzales)

Purchase of Boise Mobile Equipment Type-6 Custom Fire Engine and Related Budget Amendment

Recommendation: Adopt a Resolution Approving a Purchase Agreement for a Bosie Mobile Equipment (BME) Type 6 Fire Engine from Golden State Fire Apparatus under Houston-Galveston Area Council (H-GAC) Cooperative Purchase Contract #FS12-23; authorizing execution by City Manager; and approving an amendment to the 2025/26 adopted budget appropriating $461,480.25 for the purchase in the Measure K Fire Budget for the Purchase of Equipment (Report by Larry Pendarvis)

Amendment No. 1 to Agreement with Stantec Consulting Services, Inc. for the Wastewater Treatment Facility Improvement Project for Additional Engineering Services during Construction and Design of a new Influent Pump Station (IPS) Wet Well

Recommendation: Adopt a Resolution approving the Amendment No. 1 to the Agreement with Stantec Consulting Services, Inc. for the Madera Wastewater Treatment Plant (WWTP) Improvements Project, authorizing additional construction-phase engineering support and the design of a new IPS wet well, for a total not-to-exceed amount of $160,000 (Report by Arnoldo Rodriguez)

Airport Advisory Commission (AAC) Rules of Procedure

Recommendation: Adopt a resolution approving revised Airport Advisory Commission (AAC) Rules of Procedure (Report by Arnoldo Rodriguez)