City Council - Regular Meeting

All right, on to library, which is um for me it's page 29. So, um as you know, we contribute all of the operations cost for the facility for the library. Um we do get about 15 a little over 15,000 from KDL to offset some of those costs. Um but the um personnel cost, so that's basically whenever we have DPW staff working over in the library because they do from time to time do maintenance stuff. Um the contra the contractual I believe that's um believe that's phones and and things and utilities and things of that nature. Um the we put $20,000 in for repair and maintenance. Uh there's public utilities. That's a big cost about $36,000. This year there's no capital improvement request for the library. So there's um but total contribution is $102,000 out of the general fund to operate the facility. Um that's with no capital this year. So um it offsets to about $87,000. Any questions on the library?

Mike, do you and your staff make this budget or you get that input with Kurt? No, Rich does. I think Rich talks to Rich did does this budget. He did this budget. Okay. So, I he usually I think he does talk to him um as part Well, no, I know he talks to him as part of this, but yeah, this the DPW puts his budget. Okay.

Same as the museum. They do the same thing, but they they they talk to they talk to Lisa as well. Um the uh as you know the museum does get a millillage um and uh they use that for the for the operation of the museum at the facility. Uh it doesn't really do anything for any capital improvements or things of that nature. So it generates about just under 32,000 actually correction about just under 35 just over 35,000 for personal property. Uh they do reimburse us for $3,600 of the utilities. We still pay more as part of the agreement which has been in place for many years um is we still pay a portion of that of the of of the utility costs which are above and beyond the $3,600. Uh they do we do obviously we budget personnel costs for when we do work over there which isn't very often but we do uh we do ensure the building. Um then also uh the the big expense obviously we we we give to the museum for their property tax distribution. Um that's that's that's the offset for that. Um and then um total appropriations about $60,000 for the museum. There's some capital but the DDA is handling that. We'll get to that when we when we deal with it. So any questions on the museum? How does that $375,000 transfer to local street funds? How where

I was gonna talk to you about that. That was the next one. So, yep. Oh, it's Oh, I guess there.

So, the local street fund that is that is the marijuana funds and then $150,000 from the general fund to uh to offset that. So, that $375,000 goes to the local street fund. um we transfer so the way uh we transfer 305,000 there's a 300 that that 304,000 or whatever that money comes in from the DDA to the general fund and out to the bond fund. Um and then the um we we budgeted $65,535 that's based on Chief Thousand's uh analysis for capital costs for each of the municipalities annually. So, we did budget that so that'll that money will go to a we have a separate fire capital fund that when we do have to buy new trucks and equipment that that's being split between the city and two towns if we utilize that fund this year. Um, also we made a contribution to wear road for $15,000. We have about $400,000 in expenses to wear road and there was about 385,000 in the wear road fund already between when we transferred over money from previous fund balances from years prior um and and uh budgeted expenses budgeted revenues we had years prior. Um that is all being handled out of the wear world fund so we can just separate that cost. Um so that is your general fund budget for this year. Any questions? Uh what lastly I do um when you when you look at the general fund revenues to uh appropriations, I do like to leave a cushion in the budget in case of an emergency. So I like to leave about $50 to $60,000 in there just in case something unforeseen comes up that we don't know about uh rather than having to dig into the fund balance. So, um, I was able to do that this year and and, uh, and it's it's a level of comfort I like to

have when we do the budget is just having something cuz things come up all the time that you never know. Based on current findings out at road, when do you think or do you ever think we'll have an end to that project where we can take that and allocate it towards the uh, water sewer rates?

Um, I don't think it will ever end. I think the last couple years we've had massive contributions out of the general fund to the to the um for road I think will subside but I still think you're going to have some annual testing cost every year. I what that is I don't know. Um but I don't think it ever goes away if you know what I mean. Do you think there'll be the state will mandate certain things or cleanup or

so? Yeah, that's going to deter I mean obviously the site's going to deter what we find from the site's going to determine what we have to do. Um if it doesn't migrate then there's a potential that we don't have to do much just other than continuous monitoring. If it migrates that's when they're probably going to say we have to do some sort of remediation but at this point nothing's migrated that we know of. So um moving on we'll go to the Hold on. You asked for questions.

Eric got really excited. Yeah, just just a comment as I have been reading up on enterprise funds and what is an enterprise fund, what isn't an enterprise fund. For instance, police and fire are not enterprise funds. Water and sewer are thought of as enterprise funds. I love the library and the museum, but honestly, they really are more like an enterprise fund where the users have uh some share of the use of it. And I'm I look at the money that we spend on them. It's it's a good bit of money. It's well spent. Don't get me wrong. I I the library and the museum is money well spent. But is there any way to think of if times got really tough? Is there any way to put a a maximum contribution from the city on things like that or has that just not done? I'm thinking cuz I I do agree with you. Um so the agreement that we have with KDL that all the communities have with KDL is that they are responsible for the operational costs of their facility where the KDL millillage covers the program. I don't think you could I don't think there's anything that can limit you to restrict your operational costs. I mean, you can just say, "Hey, we're not going to do any capital." Which the only problem is if you if you do that that you're just neglecting it down the road.

And I don't I'm not I don't want to do that. No, I I'm I'm I'm trying to answer the question. I I I think if you're you know I I think your only option is

your only option is either you have you fund it or you don't. and that you know they would be if you wanted to have a library or not to have a library. Unfortunately, the the issue with these I had this issue in my former community that the the comm the community is responsible for the build for the facility and and the uh and they're responsible for the for the for the operations the programming. That's what the millillage entails. Why don't either one of the townships contribute when their residents use the library?

I don't disagree with you, but we have no leverage and no they have no obligation and we have no leverage to make them do that. But I I don't I don't like the way it's funded. I don't agree with it. But that is the reality. Trust me. I trust me. I look at when I look at the museum budget and I look at the and I look at the library budget that to me tells me that you know that to me is police you know it's like that money can go to the police problem but we got to fund the library museum. So

yeah and we and we should again it's money well spent but it's I mean the the museum that's an expensive building. I mean just keeping up that brick and mortar. It is. I like to see KDL kick in a little bit more. It's not like they're hurting. Well, they're under no obligation to. So, they're not That's the That's the That's the issue is there is no the agreements. They got more money than they ever need, right? They don't have that money because they help out when they should, you know,

right? It's it's Yeah, it's frustrating. I agree. I don't I don't agree with it, but Okay, moving on to the major street fund. Hopefully go through these pretty quick. So, the major street fund, um we'll go I'll start on page page 33 for me. Uh the major street fund is the um 31.

It's uh it accounts for the 6.89 89 miles of major road in the city. Um as you know um we get an allocation of about 75% of our of our act 51 allocation goes to the major street. The other 25% goes to the local streets. So for the upcoming fiscal year um we we have an allocation right now of about 435,000 projected um for the current year. Um I actually don't know why that went down. It should have went down. Show went up. Oh, did we? We had excess funds last year, didn't we? I think we had more than we budgeted last year. Not memory serves me cuz we did budget. We did budget. Yeah, we budgeted 426,000 last year. And then and then it comes back at 435. There's a spreadsheet that we that the state gives us that we have that we that we complete that gives us our that gives us our amount. We use that to plug it in.

Gas tax revenue.

Yep. It's gas tax revenue. And then um we do get some truck line maintenance from the state. So if we do work on state roads, um they do reimburse us for that. So and we use the major street fund for that. Um personnel cost. So um whenever um our employees are working on the on the major roads, um whether they're filling potholes or doing any type of maintenance, we charge that time to the uh to the major street fund. um for that and our personnel costs. Um this year uh we do have some maintenance projects. Uh we budgeted um we budgeted uh um for professional contractually budgeted $8,500 for street sweeping um and $500 for um storm cleaning and then 19,000 for I think that's I think that's mixed up. It should be 500 for drug testing, 19,000 for storm cleaning. One of the things that we're looking we did add this year is storm drain cleaning. Um we do need to clean our storm drains. So we did take a portion of the funds um out of the major the out of the major the local street and the general fund to to do that um because we we do need to we do need to keep maintaining those and as you know there is no storm water utility. So, it comes out of the street funds to to to address that. Um, and then we we budget $6,000 for maintenance costs. That's normally what we budget every year.

Testing. That's for $500. No. What it like testing the employees? Yeah. DOT. Yeah. They have to do their for their U for their DOT. I thought they had to pay for that to get there.

No, we we we pay for their testing. And then um rentals. So there they're rental rentals for rental equipment. Um the capital outlay uh project we have we do have a Culver repair that we have scheduled for Bose Road at Hudson which is $88,000. Um I know I know Rich had mentioned that to me before he left that that he felt that that was something that needed to be done um in the upcoming year. Um we have traffic. So there's traffic controls. A lot of that is just like time spent putting traffic signs, um painting the roadways when they go out with summertime and paint and paint all the lines and all that. Um that's what that really entails. Um and then um going on to winter maintenance, that's all the winter maintenance costs. So all of the work that's spent plowing roads, buying salt, um doing all the things we do in the winter. Um this year winter budget we you never know with winter because it's you try to just guess do your best guess as you as you can every year. Some years we had good years and we don't spend as much. Some years we spend everything. This year we spent everything. Um next year sounds like might be you know they're calling for leninia now so maybe it won't be so bad. I don't know. Um but we have uh we have uh $15,000 in operational supplies. Mostly that towards salt. Um and then uh at the bottom we have equipment rentals. Um and uh and then there's administrative costs. They do make a contribution to data processing. Um they do pay they do pay administrative service fees back to the general fund um as all the other funds do. And um the only other thing is we do have a transfer out as part of the street asset management plan. We are allowed to do that. So, we do transfer $200,000 out of the major street fund to the local street fund to offset those

costs for repairing the uh the local streets. So, um if you go to the next page, I I have one question on this page. Storm cleaning. Is that just the grates in front like in front of my corner of that? Yeah, you touch bases because when you think about storm, how do you go about cleaning the storm thing out other than a good rain would push everything down? They go with a vector and they'll go suck them out and and yeah, that's what I thought it meant other than hey it's basically it's a lot of

and there's a lot of there's a lot of storm drains in the city that have not been touched in many many many like there might be some storm drains haven't been touched since the 80s. So, um, DPW, um, when we did the budget this year, they really were, they were really adamant that we were able to look at taking care of some of these catch basins. So, we did um, any other questions on major streets, local streets. So, um, so this year, um, I I, um, I accounted the neighborhood road funds that, um, are projected through the state. As I told you a couple weeks ago, there's been no guidance from Treasury about those funds. So, as of right now, um, I put them all in the local street fund. Um, we're projected about 205,000 for next year. Uh in addition uh revenue-wise we have about 10,000 in interest we project and then um and then uh uh we get about 169,000 from act 51 um for the uh through for that share of the uh act 51 funds and then um we do get as I said we do get a $375,000 transfer from the general fund which is uh marijuana and the general fund transfer of 150,000 uh we do get a 200 $100,000 transfer from the major street fund to the local street fund uh to help with those capital expenses. Um for ne for the fiscal for the upcoming fiscal year, we have the following state streets budgeted. Uh we have division and Avery that's uh projected at $362,587. We have James and High uh that'll be funded through the small urban grant, but we still have a contribution of $130,413. um South Grove, which is in that area.

Um we did budget for that to get done. That's $37,125. Uh and then um we have Lori Gale and Brookke um which is part of the category B grant. We have that projected at $418,000. Uh so we have close to a million dollars in street projects uh for the upcoming year. Um that doesn't include obviously what we have this year for for Riverside that we'll be doing in a few weeks. And if that project starts after July one, we'll just we'll just carry everything over and amend the budget as we as needed. Uh maintenance. So, uh same as same as goes as the local street as the major street fund when DPW staff is doing work with uh doing maintenance work. Those are their personnel costs are charged to the funds. Um and then um also uh supplies. Uh we did we did uh earmark supplies this year. Uh we we did to we wanted to put some ashalt in. They they have their hot ashalt patch. So there's some areas they can go in in the city and do larger ashalt passings rather than doing just like your your your paco patch. They they have the ability to to do that. Um so they did set money aside for that. Um they did set some money aside for black gravel, dirt, um stencils for paint and and and some lumber um that comes about. So, uh, that cost comes to about E300 and the $10,000 budgeted. So, they they they did account for that. And then, um, contractual, the big the big expense for contractual is, um, um, their share of, uh, street sweeping. Uh, so the the street the general fund, I'm sorry, not the general fund, but the the the road cost for the uh um when they do the street sweeping, they split the costs between the general and the uh and the I'm sorry, the major street fund, the local street fund. They they they split

it about 50/50. And so it's about about $11,000 for um for the each fund to do that. Um and then they just set aside repair and maintenance in case there's issues that come up. Um this year they did budget um they did budget some money for crack sealing and concrete collars. There's a couple of areas uh can't remember exactly where that there pointed out to me. I want to say it was uh I think Washington Street was one of them. It wasn't tied to the it wasn't tied to the to the to the street project. Um but there were two areas I know for certain that they had concrete collers. Maybe I if if you want more information, I can catch you that cuz I don't remember it off the top of my head. But the big one is crack sealing is we have paved a lot of these roads. We need to keep them up with crack sealing. Um if we don't if we don't do that, then we're then we're neglecting the road. So we So now that we're actually making a lot of these uh improvements, we have to keep up with them. And crack sealing is one of the easiest things we can do.

When they did Jefferson said, I wish they would have done the concrete collars on their storm and whatever. Actually, I think that's where they are at. Come to think of it now. Let me let me double check. I'm just starting to hear the truck. Normally, normally normally the GPW director does this budget. So, I So, I I'm just glad it's on.

It's there. So, and then uh traffic cost like we had before. Um any of the traffic cost um street painting and all that is accounted for out of this line item. And then um winter maintenance, same as same as uh same as the major street fund. They they allocate approp appropriately based on whether they're paving the major or the locals when they when they go out. Um so then they account for all that. They track their time. Whenever they go out and still plow, they you know track their time. Certain percentage is major, certain percentage is local, and they charge it that way. Several years ago, they had a fixable water man break on North Street in front of my house and they actually had to hire somebody to come in and do a small patch. This now with the new equipment we have, we should be able to do that without having to hire that.

Depends on what it is. Depends on where and what. I mean, it was only 10 foot by smaller ones. Yeah, probably bigger. I I just It just depends um I think on the level of damage it has to Well, at the time we didn't have the equipment even to think about, right? Yeah, we have that. They do I mean they do some patching with it so I know they use it and it and I know they've used it on some smaller water. Yeah.

Um so and then lastly the administration costs they pay the administrative service fee just like the general fund does or just like all the other funds do and we set aside money for data processing. Uh it the cash flows aren't in there. Um thought the cash flows were in there but they're not. But um the the biggest thing that I focused on with both the major and the local streets is having cash flow through the out years because try to get all the streets done as as expeditious as we can. But that but that's what you know that so when I when I plan when I try to plant streets I try to make sure we have proper funding in place so we can do them if we choose to do that. Well, I I know we also made a decision a few years back that the DPW such as the cemetery was going to do some researching regarding open plots. They were going to start making sure that everything was plotted for streets repairs when it was done. Did are they still continuing that? Yeah, I I know we we thought Rich thought it was a great idea to go ahead and and have it because we did have it where it was long before what?

So, I mean, another thing I can think of is we keep a service plan. Not so much a service plan, but what what have we done over time? I have track I have been tracking at least, right? I have been tracking at least internally what we've done since Yeah. since we've been here um since I' since my tenure. I don't I I don't I know I track budgetarily from years prior, but I don't know if we tracked I don't know if we've had anything tracked from like up, you know, before 2015. We We can pick that up later. I just uh I just remembered that we had discussed that. We're going to have something there for you. One shop you could go find out what was there, whether it be utilities or whatever.

That is a great project for the new director. All right. Don't come see me. I I got the plan. All right. Um I'll just him or whatever.

I'll just quickly go through the HDC. Um, as you know, the historic district fund, they uh they fund um they get all of their funding through uh grants, most mostly the community fund. Uh we don't provide any city tax dollars to this fund. Um and then they use that to allocate and and make uh facade grants um for projects that meet the historic code uh in the historic district. So any any questions there? Um going on to the DDA. The DDA um as you know about 95% of all the commercial properties in the city are part of the DDA. So any tax increment value that's increased since uh 20 since 1993. All that money has been captured by the DDA and the DDA uses it for uh um improvements in the district uh in line with what state statute allows you to. Um as a as a result, the uh the DDA this year is projected to capture about $1.1 million from TIFF revenue. Um we project a possible another $100,000 for through PPT uh reimbursement as we've been starting to see reimbursements come back to that. Um and then there's some interest uh that we took into account. Um the big capital projects for the upcoming year um we we have a number of them. The fir the two I asked them to alleviate the local street fund is I did ask them to uh pave both water street which is the streets behind uh by King Milling. Um and uh that was actually request of King Milling this year. Um, and then the other the other uh the other street was Cadam Street from Hudson to Riverside, which is in the downtown. Um, we budgeted both of those into the uh into the into the uh DDA. Um, also I did set aside $50,000

um to look at anything we could possibly do for Riverside. Um, that could include engineering and and some improvements. Um, but I I don't really have an exact number, but I figured $50,000 was a good starting point. And if there was the need for more, there was revenue available to to do more. Um, also I uh budgeted um I budgeted uh 46,500 for uh ADA replacement of of the ramp the museum. The m the ramp in the museum is not in good shape. It does need to be replaced. Um, I'm going to be asking the community foundation uh to help fund that and the park improvement as well. Um, there's also a uh fascia and sophet rep uh improvement that the um that I've made a request to the look fund for to help with the museum. Um, and I believe like $3,000 in this year's um, funds would offset that cost from the DDA if if we were to get that correct cuz that cost is about $15,000. Also, the the the other the big one, I'm sorry, before we do that, that we have the uh I I set aside $30,000 for the Riverwalk study um to look at um improvements to the Riverwalk as we know it's probably time for some modernization to the Riverwalk as it's been close to 25, 30 years since there was last work done on it. Um the big one is the city hall windows phase one. We have to replace every one of these windows in this building. And I have it done over phases. And one of the issues that I feel that needs to happen before you can even we had somebody come and do an estimate for the windows. But my concern is being this is a historic building. One, whatever we do with the windows should meet the historic standards. Um being the fact that we're

in the historic district. Um maybe they'll provide us funds for some funds for that. I haven't asked. Um normally they don't. Um but that doesn't mean we can't ask. Um but the other the other the other uh the other thing I think is important is there's issue the the main reason we have to replace the windows is because I believe there's some rotting underneath the windows. And I feel we need to have an architect come in and and help me help gauge what we need to do with these windows before we do anything. And my recommendation would be have a historic architect come in being the fact this is a historic building. Um I I feel it's important for us to have somebody with that background helping us with this building because of the of the nature of it.

Even though they're not windows, would you look at also having them look at the old that looked like an old fire door? Those are bad too. Just want to make sure it's not just the windows. There's Yeah, I want them to look at the structural issues of this building because I know there's structural issues to this building. We've had it. We've replaced a lot of the We've replaced a lot of the trim on the building, but we also knew that was only a short-term solution to the problem. Hopefully, there's al some of that new composite that looks antique. I'm hoping that do it. So, a lot

one of the things that I've looked at even talk about looking at was as we replace these, making them more of the energy efficient windows. Um, or maybe even something with a with a especially like the lower level, maybe like the the thicker the thicker glass pane for security reasons. Um, so I mean we're Yeah, especially on that side of the Exactly. And then something that'll block that big ball of gas in the sky sometimes. So there So there's that. And then we budgeted uh we budgeted 9,000 for flock cameras like as as we have in years past. And then um is that contract coming up pretty soon? Was it a threeyear? Uh we just renewed it last year.

Um so I I think I think we do we've been doing them on two-year agreements, I believe. Let me double check. That's right. Um so so there's there there's there's the capital costs. Um maintenance costs. So we do budget for maintenance in the downtown. That's the grounds. Did you jump over the Monroe Island? Monroe Island was budgeted. That's this year. Oh, that's a zero.

Yeah, that's for Yeah, that's for this year. Monroe Island's done. Um this year, uh maintenance, um our maintenance costs for the to for the downtown district, um when they do work down there. Um we do we do budget that. Um so we do we budget um obviously salary cost, we have about $25,000 for maintenance. Rich did ask for a little bit more because he cuz costs are going up for some of the maintenance things that he that needed to be done. So, he did ask for $5,000 more before he left. So, I granted that. Um and then um community promotion. So, out of the operating there's two community promotion line items. The one com the one is for $4,000 that covers the cost for the for the police to patrol in the social district. We have the DDA fund the uh social district patrols and then uh public utilities. Those are the uh utilities for the downtown district uh including the bathrooms, lighting downtown. We do we do pay for that for the PDA. And then um and then uh rental costs uh for equipment rentals and uh just $3,000 for miscellaneous um administration costs as as I've told you about 35% of my um of my wages uh are paid for out of the out of the DDA. um that did get reduced this year because um salary wise because uh Rich is not going to be I see there's a little bit of a higher preion allocation which I think that needs to be corrected but um Rich uh Rich was paid out of this line item before as well um when he was assistant city manager but the public works director will not be funded out of out of this funded solely out of the water or out of the out of the general fund. Um and then um lastly, there's a $12,000

$12,500 um uh operating uh for operating for data processing. That's that's their contri contribution. Um for the the second community promotion line item, there's like I said, there's two. This is the marketing uh line item. So for the upcoming year, uh we budgeted $50,000 for marketing, which is what we've done for a number of years. Um, we did increase the summer concerts from 20,000 to 25,000 as the cost for the concerts have gone up. So, um, we did we did increase it by $5,000. Um, $12,000 for the holiday decoration and events, which is continuous what we've been doing. Um, also, uh, we did set aside $25,000 for the downtown mural project. Uh, Janice's going to be at the next council meeting to talk about the murals with you, um, as well. So then lastly, um there are a number of transfers. The first transfer is the bond for the general fund to the general fund for the D for the DD for the uh for the city hall building. That's just under $35,000. Uh we have a transfer to the wastewater fund um for $82,000. Um that is the cost that is the contribution for the sewer component for Monroe and Washington. I believe Monroe is 45% of 45% of the debt service is covered for Monroe out of this fund and 36% for Washington um is covered out of this fund because those those are part of the lines that are in the district. Um I know on the sewer end the contribution reduces the sewer the the projected sewer rate um it helps knock the the rate down 3%. Um, and on the water end, that's the that's the cost of of of the of the that part of the in the mediators that that lowers the water rate about a half a percent.

Do you think that will be a yearly contribution going forward or this is so 26 27?

Well, the so here's what's going to happen in 2033. The DDA expires. So the council have to make a decision whether or not they want to continue the DDA. The second thing is then when we s when we renew the DDA the um the different tax jurisdictions have an ability to opt out or at some point I suspect at some point the county is going to opt out. Um and there's going to that that's going to be a significant contribution. I've already had com I've already had conversations with the county about this because I wanted to talk about future as we were looking at future water wastewater needs seeing if there's a way for the DDA to contribute and basically you know preliminary conversations I've had with the county is yeah we'll let you do that for a few years but you're not going to do it for 40 years like you did before is basically what they told me so that

there'll be a period of time but obviously we have another 38 37 years on the loan. So I'll be dead by the time it's paid off, but maybe Tyler might be around. So be working. And so um so yeah, that that in a nutshell is the DEA fund. Um if you look at the cash flow, um we're about 800. We know this, but would you clarify the revision? Riverside Drive revision. Revisioning is actually looking at the safety of that whole area. That is correct. I don't want Riverside Drive residents to think it's something for their street. It is Oh, no. The area triangle, the main street.

So, that's number one. That is the only place we can put put around town. Mhm. Mhm. And second, I know I I think I've I'm clear on this, but there the handicap grant grants going to zero means that there's still money. Yep. But it hasn't been used, but it gets carried over to the next year. Yeah. If we get requests, I'll I mean, I have 25,000. And if we get more requests, we'll just come back to the DDI now.

Okay. There's no new money. No, cuz you know we it's been out there and we've only had a couple people take part in it and I think we've granted two and I want to say we probably had that going since 22 but I think 22 or 23 and we've had two we've had two requests but there's still plenty I mean there's still 25,000 there and if

someone wants to it's available and if we get upward demand we can reevaluate. So, um, but at the but cash flow wise, at the end of the year, we still have about $826,000. Um, I've already talked to the board about being able to use a lot of that cash for any improvements we make on the Riverwalk. I think that would make a large lump sum. We probably at that point in time go for DNR plus grants. We'll be we should be eligible at that point in time. It's been a while since we've received one, so we should be in a good position. was the amphitheater of DNR grant or a pass or a park grant cuz we got money for the amphitheater, right?

On the river. Oh, years ago further down. Oh, I don't know. Yeah, the old one we got, right? We got Yeah, it was Sue Ellison was sharing. I don't before you. Yeah, I don't I don't know. I did. They might have gotten grant. Didn't they get grant money to remove it? So you were here. Do you remember? I'm sorry. Oh, whether or not that we got grants from the state or something. The old amphitheater on the riverwalk. Yeah. Didn't we get a DNR grant for that? And then to remove it to remove it. Yeah. Talking a long time ago. Like 90s. Showboat was still running. Yeah, that was the 80s. So I think so. Yes.

It's not important. I just Yeah. Mike, I have one question that I haven't seen. I know we talked about and I know this is not a huge amount of money, but it is something to think about with the water and sewer as well. The trees we talked about on Main Street, we didn't talk about the trees in the historic district that are tangling into the water lines and the electric lines. Yeah. Is anything happening with that? Um, yes, I know we're working with MDOT on that. Um, I know Jeff is working on that. I believe. Matter of fact, I think he just went ordered the trees. Are they think about it? And I'm not talking about the ones out. No, I know what you're talking. Yeah, just order those trees cuz last I knew we couldn't get them out of the ground. There was an issue. Yeah, the I mean, I like my tree, but

Yeah, it's just wondered where that stands. Yeah, John's still working on it. Where did we order them from? Oh, place in Yeah, good. Yeah. So, is that already budgeted in a previous year? It was budgeted for this year, but there might but there was even though it was budgeted, there was because of the cost overruns. We're going to have to reevaluate that. That was something that we were working on before Rich left and uh I haven't got an updated cost on. So, that might be something I have to approach DA.

I thought in the original arbor board there was about $5,000 set aside for downtown trees, have them removed and replaced. Then there was about $12,000 that was dedicated for out further out on town on the M21. So there was about a $18,000 budget fire if I recall. There's about Yeah, there's $18,000. We like to keep the budget. We like to keep the revenue about $18,000 for trees cuz we don't want to keep building it up. So correct. We have those. I know we're using that. I know we're using those funds for bows. Um, and there's some other issues I pose that are coming up that we're going to use those funds for as well.

Yeah, I understand once that was dissolved from from us that they could change whatever they wanted to remove the money. So, and yeah, I mean, I'm going to always make sure they're going to, you know, we're going to, you know, properly if we replace move trees, we're either going to make a contribution, correct, or replace. We're going to still do that. And that was DDA, buddy. The DDA for the downtown project. Yes. But I'm going to have to probably come back to the DDA on that because there's there's going to be there were going to be increased costs for that. But I know they I need to talk to Jeff about it now that I'm thinking about it because I need a public director to keep they're very good at that.

Any questions? All right, moving on to the building fund. I'll go through that real quick. uh the building fund um when people pay their uh inspection fees um they'll pay it directly they're going to pay it to the city or the P or to PTI um and they do provide they do provide a percentage of those fees back to the city um we can use it to make improvements in the uh in the in in the um for any building related things. So, um, the contractual cost, the appropriation is really for PCI. The revenues come in, PCI, we pay PCI, and then we do put about $5,000 in for data processing as um we are as part of the BSNA. Um, there is there is uh building software that that we can that we can uh that we can that we can utilize for that. Um so it it so in essence we only we have about $27,000 um in the fund balance for that. Um it's not a very big fund and we get we get a percentage of revenue back like 10% for every build every license we do.

I mean this is something that would almost like it would pay for itself little profit but not

Yeah. It's more like if you need little like I look at it more as if we need software pertaining to like building software or something like that would be the fund we could look at. Um so designated contribution fund um these are all the different non city funds. Um this isn't the best tracking of those funds. Sue keeps a much more detailed budget internally for these funds as uh for the auditors. Um the police department has a designated fund that they that they that they you have they tend to get some donations um uh that they utilize. Um this was more this was actually more towards salvage when it was done in years past. Um

it's a special revenue fund, so we don't even really need to budget for it, but we do. So, and then going through it's the AR we use the arbor board fund here. Um, I don't think we know what we have to do. We have to do a budget for the arbor board. I don't see did anything. Um, like it's kept really all separate on the spreadsheet. I balance cash every month for this fund. Um and I because the arbor board sets for you know what they're going to spend and it I didn't I don't know if I could even put a budget amount in here. Yeah. So like um

let's see and like I said it's not required at all for this the community garden um fort fund for fund is all in Yes. Yeah. And everything segre everything segregated on a separate spreadsheet. Mhm.

Uh airport fund. Um that is another enterprise fund the city has. Um that fund operates solely off of uh um airplane rentals and gas sales and they use that to operate their airport. Um they do have some paving this year for about $10,000 um that they're that they're going to seek, but they have they have the revenue and budget for it. Looks like they have a fund balance of close to $200,000. So, they're in very good shape. They're they're self- sustaining and Casey runs a very tight ship out there. On the garden club, they have more. Their budget's a thousand a year, but they have a more in their fund. Correct.

The Donna Ford fund. Absolutely. That's what they told us they thought they would spend this year like on planners downtown, but it's Yes. The cash is all Yes. Yeah. Okay. Yep. I didn't know if that was showing the whole general fund for all of them, but it's fine. I just I just knew that I talked to him the other day.

All right. Wastewater funding. So, um I took into account um the for revenues, I I I projected revenues based off the recommendations from Warren. Um and uh took into account um took into account for readiness serve. I took into account all the taps that we have currently in the city um that we have record of. Uh I I do an estimate off of that and then um I do an estimate for township sewage service charges. They're based off of I use that estimate based off of the audit that um at the end of the year when uh Peter Hickner uh uh uh um looks at those funds and sets the sets the township water and sewer rates. He does the methodology for us. Um, so I I I take that into account. Um, we take into account some sewer only charges. Um, and then um we budget for capital connection charges. Surprisingly, we don't have any capital connection this year. Um, and then uh we get about $30,000 budgeted from uh um industrial treatment charges. That's mostly Lighthouse. Um when they have their uh when they when they have their BOD that they that's over the over their their permitted limit. So they do they pay us search charges for that. We split that cost in half with with Violia as part of our agreement. And then we're projecting about $600,000 in metered sales. Um the way I track sales, I try to go off of averages for 3 years. Um I take the three the the city pumpage for three years. Uh I take the township pumpage for three years and that's my that's my guesstimate. Um, and I use that number as as and and tie our um recommendation recommended rates uh to that um interest. We have about 20,000 in interest. Uh I account for the

transfer from the DDA for the uh for the sewer loan payment and uh going going forward through the budget. Um our treatment costs um as you know we contract with Violia. They are projecting a 5.1% increase. um in um in their cost this year. Uh it's tied to the December CPI annually. So that's how we that's how we determine that cost. Um they keep a we keep a repair they keep as part of their contract. They do keep about a $12,000 repair and maintenance budget. In addition, we have another $25,000 that we set aside for them in the event it's needed. um things always come up at the plan as we know. Um and then um as part of that, the township does get charged 18% as of those integrated costs as part of their as part of their agreement. Um we have two capital projects this year for the for the wastewater plant. The first one is they need a new transfer switch for the generator. They have that estimated about $40,000. And then they need to upgrade their lab update their lab equipment. The lab equipment is from the 80s and they do need to update it. Um so they did ask for that this year uh in the budget. Um so and if you've been over there it it's needed. Um out of the uh collection costs um we have three employees that uh work in both the water and the and the and the wastewater fund for distribution and collection. um we we allocate a percentage of their salaries or their personnel costs to the wastewater fund. Um the percentage for all all the employees is less for the the wastewater fund than it is the water fund. Um because they they probably do about 65%

of their work 60% of their work out of the water, 3540% out of the out of the out of the sewer fund. And so, um, we have that that we set aside cop for Ralph and Cody, um, as they're still eligible for retirement healthcare.