Planning Board - Regular Meeting

All right. Good evening everybody. If we could I'm going to call to order the August 6, 2025 planning board meeting. Please rise for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. Uh, so Ann, it does not look like Ann is here tonight. So I will appoint Mr. D to vote for Ann. Um, I don't see Giovani over there. It looks like the rest of the group is here. Um, eight voting members. So, uh,

thank you. So, we're good to vote then. We are good to vote. Fantastic. Some fantastic. Uh, I believe we have a approval some minutes. Mr. Rug, I think you had a couple minor changes you wanted to make. Yes. I have three amendments I want to make to the minutes of July 9th. This is the minute. Computer. Sure. Uh, line 11. Um Ryan Wallet was not here and Steve Bickford was here in a Okay. And line 24, uh Tony D was appointed to vote for Jake Butler who was not present. Okay.

And then line 103 and add the end of public add good. That completes the sentence. Okay. Could you send those adjustments to staff, please? I've sent them to Alicia, I think a couple of weeks ago when they first came out. So, they haven't appeared in this, but I'm just uh want to make sure that they uh do get so we have official record of it. It looks like they might be in these ones, Mr. Here. Two of the three changes are in these. Okay. Which one's not made? Do you know? the uh one about Ryan Ullette and Steve Pickford line 11.

Yeah, swap Ryan and Steven for the other two have been corrected this meeting. Okay. So, Mr. Chair, I'll make a motion we u adopt the uh minutes of July 9th, 2025 as amended. I have a motion from Mr. Rug. Do I have a second? Second. Second from Jeff. All in favor, uh please say I. I. I. All right. And do we have another set or we're good? We should be good. That's it. We only one meeting. Fantastic. Uh, no regional impact determinations tonight. All right. And then I have discussions with town staff. Looks like we have a lot merger.

Oh, I thought that was going to be later. Um so the London Derry Ford um is consolidating three parcels. Um so that is 35 Nasha Road, 54 Gilchrist and 56 Gilchrist. Um, I reviewed it for any um potential zoning um I don't want to say violations, but issues if they were merged and there were none. So, they just need your signature on that um document and I think it's in your folder.

Um and then they're good to go, I think. Fantastic. I will uh Mr. D. So, is it a are they irrevocable lot line consolidations or revocable lot line consolidations because it makes a difference? I never I don't know. Um I can look at what it says. It should be in Yeah, it should say it in the language somewhere. And we don't have that in our files. Correct. I didn't see it. Does he did Is there one in the read folder here? I don't know. They're busy. There's a copy in that. Bless you. folder you have of um of the merger itself, right?

Lynn, do you want to see if you have a copy of the Mline merger in your folder? So, my my understanding is that it makes a difference because if it's irrevocable, everything totally goes away and regardless of what they do with that lot, it's going to be okay. If it's revocable, then if they do something that violates a setback, then they can't revert it back to what it was. So revocable can be reversed. Irre irrevocable cannot um this is revocable, but they would have to come back for like they would have to come back.

So it's a it's it's a process. It's a it's the statutory process um which I can't remember the statute off the top of my head, but it's on the form. Yeah, that's okay. Uh for a voluntary merger process. So the town is not mandating them to merge these parcels. Okay. Uh it's it's a process that is reviewed by um the planning department, the assessing department, and then ultimately this board has the authority to sign off on it. Uh which also gives you the authority to reverse it. Okay. All set. Thank you. Wonderful. So we just need you don't need a motion or anything on that, right? We can just No, just uh your signature, Mr. Chair. Okay. Do that at the end of the night here or just pass me whenever.

Yeah. Okay. Uh any other discussions? Nothing this evening. All right. Uh I have a non-binding review and discussion in accordance with RSA 67454 regarding the Pillsbury Road pump station and associated site improvements. Town of Londereerry is the applicant. Pillsbury Realy Development LLC is the owner. uh and the parcels map 10 lot 42 and Mr. Trodier Mr. Chairman, members, you're presenting. Hello, sir.

Absolutely. Uh, in accordance with provisions of RSA 674 col54, I'm here this evening to notify the planning board of of a proposed governmental use of private property located at the southwest corner of property identified as tax map 10, lot 42, that being 36 Pillsbury Road. This site's also known as the internally as the Pillsbury Road uh pump station project that in that will include the installation of a new submersible style pump station pump station building. Within the building, they will be it'll contain an emergency generator and site work. This project will also include the installation of approximately 3,000 linear feet of new 15-in gravity sewer, approximately 7,000 linear feet of new 10-in highdensity polyethylene force mane, which will be constructed within the town's rightsway. This pump station will reallocate some of the sewer flow from the pill from the uh Woodmont Commons development to the Manchester wastewater treatment facility. So, Kelly, if you could go to the next slide, please. So the the pump station itself is located in the lower right hand corner. So that's 36 Pillsbury Road. From the pump station, the force main will run in an easterly direction down Pillsbury and a northerly direction up Pillsbury and a northerly direction up Hardy Road. At the intersection of uh Hardy Road and Bankrooft Road, the sanitary sewer will flow in an easterly, excuse me, a westerly direction to a an existing gravity uh sewer manhole that we have located on the westerly side of the Eversource uh um easement that where it crosses uh Bankroth Road. So, Kelly, the next slide, please. And if you could just zoom in as best you can, please. So within the e within a

100 foot by 100 foot easement area where we will be constructing a uh the generator building that you see here on the on the screen. It's approximately 500 square ft uh in area. It'll have a peak roof. The peak will be approximately 16 ft off the final grade of the area outside of the building. As I indicated that the building will contain an electrical room that will contain the generator and to the in the front of the building will be a mechanical room that contains uh a sink storage and chemical storage in that portion of the building. There'll be a vinyl sided uh building with asphalt shingles. And next slide, please. And go to the I believe it's to the right, Kelly. There we go. So, it's a real simple looking building. Vinyl siding, asphalt shingles, and the uh the elevation that as you're driving by it on Pillsbury Road, that being that east elevation, there'll be two faux windows uh with uh shutters on that. Back to the other slide, Kelly. So, the access to the pump station itself is the the darker shaded area, the paved driveway that has access uh to the uh building itself with a turnaround located to the north on the north side of the building. Uh it'll be surrounded by a 6ft chain link fence with a 24T wide slide gate. And within the immediate compound is the wet well, the circular area uh symbol. There you go. So there's the wet well and to the left of that is the valve vault. There will be minimal uh landscaping, those being arboris and lilacs. The majority of the site will just be led and seated. Uh again for a simple pump station. I have

some photographs of some of our other pump stations if anyone cares to see what they look like. Very industrial generic looking building. Any questions? Anyone? Mr. for the question. Who's paying for this? Um, the this money is coming from a grant that the town got from HUD and the we are the town is kicking in some money as well as the developer. Thank you. And the Go ahead. And the town will be the owner of the pump station. Correct. Ultimately, the town will own the bu the pump station. Correct.

Anything else from the board? I think uh with the town uh owning it, with the town supervising it, it'll turn out uh quite good. The roads will be paved. Got it. Is that that would be my only question. What does the roadway look like after construction? Is it um full overlay road overlay? Okay. Will we own the property that uh the pump station is on or do we have an easement reality or somebody? The intent is to have an easement and the intention of a pump house is to increase water pressure. Is that correct? No. So, this is dirty water, Ryan. Oh, there's dirty water. So, we're pumping in sewer out. Okay. Correct. This is dirty water. Thank you. Diesel generator. Yes.

Battery backed up wells. Wet. Um, correct. Yep. Perfect. It looks just like everyone else. Typical gen typical pump station. Have you talked to engineering? I'm sorry. I brought this cuz I knew there'd be some WA Comet. You know, I get the spec. I get the spec. All that for a pump station. Dirty water. Can we review that line by line, please? Absolutely. It's up at my desk. Thank you. Thank you. Thank you.

Qualifies as being governmental. The more paper Somebody had asked that question. [Music] All right, we have a public hearing on a I notic you got excited though when he asked the question. You smiled the back of your hair when you got

All right. We have a public hearing on an application for a conditional use permit for 47 4763 square feet of permanent wetland buffer impacts for grading within the overlay district 23 Wilson Road map 16 lot 9 map 18 lot 24-5 zone R1 uh Douglas and Maria Jones are the applicant and the Evans Family Limited Partnership is the owner. Good evening sir. Uh good evening. John Roki with Roki Consulting. Um we're here this evening to as part of the cleanup stuff from the approval that we that you guys had given us previously. Uh one of the things that we had not uh had part of the application was the conditional use permit for uh these two areas. Um the the smaller area we had we had discussed it a little bit the on the um uh where the detention pond is is we have a basically a long swale just to daylight it out into the wetland to the rear. Um so there's a the 1,63 square ft um right there just to get the just to get the last little bit out into the wetland area and it's just a buffer impact. We're not actually impacting the wetland. And then the larger area is for uh the roadway improvements where we're regrading on Wilson Road. And that area is not actually in the property. It's in the roadway right ofway, but it's it's part of the it's part of a buffer to the wetland. So to facilitate the grading for the roadway stuff that we're doing, we need uh we added that into our conditional use permit. Um we did go to the we made the application. And we did go to the conservation commission and discuss this with them and I believe we have a recommendation from them for approval of it.

All right. Anything from town staff? Yeah, I I've reviewed the plans. It's my understanding the plans provided indicate that total the the uh conditional use permit buffer impact of the 4,763 square ft at this time. Uh again, it's just it's unknown if additional buffer impacts may occur until the final plans are I I I have everything I have the engineering part of it all done um for for the remitt for the conditions of approval. I just need a couple things from the surveyor, but I'm anticipating that like next week. So, I wanted to get this out of the way, make sure there was nothing else, but we have the conditions of approval that you gave us already uh ready to be submitted. So,

for review. Yep. So, again, for review. Yep. You agree? It's still I know we Yeah. Yep. Maybe we actually I might actually try to set up a meeting to go through just go through it before we turn it in and short circuit some of the stuff. So yeah. Okay. Ellie. Sure. So just again to reiterate this was a condition of the subdivision approval. So as long as there are no additional impacts, this is hopefully the last time you need to look at this. and uh also confirming that the conservation commission reviewed this and provided a favorable recommendation. Wonderful. Anything else? Anything from the board, Mr. Rug?

Mr. Chair, I'll make a motion we accept this as uh complete. Oh, yeah. I did not accept it as complete. I have a motion. Do I have a second? Second. Um all in favor, please say I. I. I. This has been accepted as complete. All right. Board, do we have any comments here? Nothing. All right. I'd take another motion public. Oh, yeah. We got the public, although there's none here. Um, I will open up public comment and I will close public comment. Mr. Chair.

Yes, sir. I'll make a motion to conditionally approve the applications for a conditional use permit for 4,763 square ft of permanent wetland buffer impacts located within the conservation overlay district number 23 Wilson Road tax map 16 lot 9 tax map 18 lot 24-5 zoned AR1 Maria joined the applicants and the family limited family trust is the owner in accordance with the cup application prepared by Roa Consulting and Cooper Landers dated June 30th, 2025 and in accordance with the staff memo dated August 6th, 2025. I have a motion. Do I have a second?

I'll second that, Mr. Chair. I have a second from Mr. Wilds. All in favor, please say I. I. Opposed? And the chair votes in the affirmative. You are all set, sir. Thank you. Thank you very much.

All right, moving right along here, folks. We have a public hearing on an application for formal review of a site plan to construct a building addition in six bay 6 bay outuilding garage along with associated site improvements. One action boulevard map 10 lot 51-0 zone C2 Windham Realy Incorporated uh William P. Duca is the owner and applicant. Gentlemen, good evening. And if before we get going, I will check this one for completeness. Um it looks like we have three outstanding checklist items. We would be looking to um accept this uh consider this complete for acceptance purposes only. I'm looking for a motion.

So Mr. Chair, I will move that uh we uh grant the three waiverss in the memo from staff dated August 6, 2025. uh wavers one, two, and three. Uh that we grant those waiverss for acceptance use only. I have a motion from Mr. Rug. Do I have a second? I'll second that, Mr. Chair. Second from Mr. Wiles. All in favor, please say I. I. Opposed. And the chair votes in the affirmative. This has been accepted as complete. All right, gentlemen. Good evening. Good evening. How are you?

Good evening, board members. My name is Matt Ruthie. I'm with TF Rand. Uh we have Steven Duca to my right from the auto auction. Um we had been before this board back I believe conceptually back in 2023 um with a proposal to expand parking uh as well as some building expansion that has changed in its overall intensity. Um, this plan proposes to construct uh expansions to the east and west of the main building as well as an expansion for a six bay garage up in the norththeast corner. Um, all the proposed uh expansions are to take place on uh the existing impervious surface not creating any additional impervious. We were directed by staff to uh review the drainage based on its approvals back in the past as this piece has been developed you know kind of peace meal over the year the last I don't know 30 years uh with multiple parts and pieces. As part of that discussion, we were to look to see about the compliance of of the storm water basins uh that existed today uh as compared to how they were permitted in the past. Um after an extensive review of files both with the town um and what we had back historically. There was no definitive drainage report associated with the site that was determined to be the final or approved uh drainage. So after numerous

discussions and reaching out to dees um we had discussed with the town about trying to make the capacities of the existing ponds meet what was originally intended with some of those changes. Um we were required to increase some of the slopes of the existing ponds. But the the whole intent and purpose of this uh site plan as far as drainage goes is for the most part to leave all the existing drainage structures and lines in place uh except for one portion to the northeast of the building where we're expanding. And the intent would be to reroute that drainage uh around the expansion. Now, part of that um that drainage was original to the project back in ' 86. It's shown on one of the only files that the town had showing a a direct discharge. It was also shown on all the plans provided to the state over the previous 97 and 95 um which were all approved through dees. Um, our intent would be to maintain the that direct discharge as there's also another one over closer towards the uh retail strip. But the overall portion of this project is to to regrade the ponds to make sure that they meet the storage capacity that was originally intended. Um there are asbuilt communications from the board or to the town uh that I had was able to dig through the file that Steve provided in his office. Um so the main intent again and purpose for this is to to bring it into

compliance what was originally intended. Again there's no increase impervious. Actually we are reducing slightly due to some of the uh adjustments around with the building expansion. We will be doing um connecting to sewer. There was some concern regarding proximity of of some grading on the lower pond next to the sewer pump station. um we believe that that can be addressed uh with a little more detail to to relieve that potential concern. Um we're looking for waivers, numerous waivers obviously because this is a existing site. When we had originally designed this, we had proposed to do all kinds of drainage improvements to uh deal with the expansion on impervious. That did not um did not work for the simple fact that this is an ongoing business and that disruption, you know, to parking areas and all that would create a hardship for um the auction as they conduct their business. So the intent would be to reconstruct these ponds, some of which wouldn't be to the typical standards, but would achieve the drainage that was originally intended for this property as originally approved from the only files that we've been able to find either town or or state or otherwise. And that's that's where we went with this design. Um again the slopes are somewhat steeper on a couple of these ponds. Um but we are not exceeding typical maximums allowed by dees for reshaping and cleaning up of those ponds. Um part of the the auction has already started to deal with or has been

previously dealing with deicing using a brine solution prior to uh reduce the use of salt. Um and obviously with this plan we'd be implementing implementing the you know required um inspector maintenance protocol with these ponds which also include uh which they've already done is removing some vegetation. So these would be reconstructed one at a time so that storm water could be directed and they could still continue to operate their business as originally intended. And with that, I'll leave it to the board for any

potential questions. We are obviously seeking a fair amount of waiverss with this, mostly due to the fact that these are existing ponds that have been in operation since 95. Um there's obviously a large wetland to the south that buffers this from pretty much any of butter um other than the sewage treatment plant and that has capacity that then leads out to obviously the brook. All right, I will um let me start with town staff and then we'll go through the board. Mr. Troier.

Yeah, I think I think Matt summarized it pretty well. It's again it was it's a big site. It's been developed over a number of years. There's a quagmire of drainage reports and both that the town didn't have that the the uh the Atkins engineer didn't have and DS didn't have. After numerous meetings, we agreed, yeah, let's at least get the capacities out of those ponds. So again, you know, over time the the pipe sizes we we've the regulations have changed. We have 15inch minimum pipe size. Now they're we want to stay with the 12-in pipe size. We don't allow sirch charging of the of the lines. We you know so the typical velocities searchcharging of the lines the the slopes of the of the ponds and as Matt indicated you know is it uh over time was it filled with sediment or was it never built correctly? So we came to a compromise. Let's let's at least get the capacities out of those ponds. So, that's kind of what the the the conclusion of all this is at. There are some areas, as Matt indicates, that they're getting close to our pump station down there uh in some of the constructibility of some of these areas. We just need to work out and make sure that in fact it can be uh constructed accordingly. So, I have nothing more to add at this time.

Thank you, Kelly. All set, Mr. Chair. Anything? Good. All right. Board 13 waiverss. I've looked through them. Most of them I think because of it's an existing situation, existing facility

with an existing facility like this. Again, if they're coming in and and again, it all started when they were adding some additional pavement out there. And again, it's been a number of years that we had not looked at the drainage out there. So I had instructed Matt again back when they were adding pavement, we need to go back to the previous drainage report and how does that how does what they're what they were proposing impact the drainage out there. So it's the typical, you know, uh direction that I give the applicant and their engineer.

Yeah, this this goes back back early 80s before my time. It was always I think it was Frank Rich that developed it originally. I believe the first site plan approval which is the only one that I've seen on file is from 86 with the original building. So that's first on the board many years ago which was action equipment my understanding. Yes. Thus action boulevard and we call it our the action action pump station. Yeah. Used to be a little bit of hill there. That's where all the campaign sides are on that. Yeah. So I No, go ahead.

So I I do see where you're we're talking up in the uh first part of the narrative on the waiverss. U item number nine 310.g request a waiver for the minimum ratio of one shade tree per 20 ft of parking lot perimeter. Further in the narrative where you give the justification. I don't see the justification for that waiver. I don't know where we're at with that. It looks like everything else is pretty pretty well justified. [Music] I know there's a lot of parking lot there. It'd be nice to see some trees or at least know what we have there for trees. Which waiver are we looking at?

It's a landscape waiver. Um the minimum shade tree ratio. It's uh number nine. Section 310 G5. Yeah, it's a perimeter lands shade tree.

That was one where where some of the perimeter trees

Yeah, we were what what we were looking at is counting the ones that are along the edge of the parking lot on the on the backside more to the wetlands. Um we are adding a a couple trees, but we also have a sewer line easement that runs as you can see. So the so the parking to the right of the building is pretty much where all the um guests show up or or people who are attending the auction. That's the public parking area. So that would be the area that we were focusing on. Um and as you can see, we've got a the sewer line easement running through there. So the intent was to add a few trees but also utilize the the existing vegetation that remains on the towards the wetland side as far as perimeter goes because that's fully vegetated.

Uh do you have the additional trees that you're planning on adding shown on the plan? Uh we have additional trees shown on the landscape plan which I believe is uh should be a couple pages after that one. And you're not going to be removing anything.

The intent is not to remove anything. Um, so again, you can see the the the roughly four trees we intend to add in that area. Again, trying to stay out of the easement um, and put it in the, you know, the the areas that are uh, open. It would be those that are shown like in area five and area six. Correct. Correct. Okay. Here's the total then. Okay. But nothing is being removed.

We don't anticipate removing anything. You know, again, we we have to deal with the regrading in the pond, but that's the limit is pretty much in pavement. So, there is no intention necessary. We do intend to have to impact some of the arborites up by the the bu out building up on the north, but the intent is to replace those or move them andor add more just of just for the sheer fact that they're available and that's what the applicant wants to do. We didn't show those on the plan, but that's their intent. Okay. Thank you.

Anything else from the board, Mr. D? So, so just to be clear on all these waiverss, the the result of this additional building that you're going to put on is not going to create any more um watershed for lack of a for lack of a better term. It's currently asphalt. Correct. You're going to pull up the asphalt. You're going to put in a pad or whatever you're going to put in. Put a some kind of a metal building on top of it probably. um with a roof. Correct. So, and so John, you agree there's no more, no less. It's about the same. It goes from impervious to impervious,

right? So, there's no there's no more, no less. It's it's the same, correct? As what exists out there today.

And it's clear that the current drainage is working and has worked. And I say that because we've had probably 500 year storms in the last three years. So you would know if it's not if it's not working, right? Correct. The hydraulic model obviously can throw some weird things. And obviously we're not we're not based on test bits I've we conducted out in those ponds there. It's it's all sand. So obviously based on our drainage we didn't include any infiltration but one can assume that that's eating a lot of the the flows in general.

Sure. And these these questions that I'm asking are for for the record. Correct. And for the people who are watching on TV right now. Yep. And I just wanted to clarify that those you know that's that's what we saw and what we found that there and again the auction and the duchas haven't seen any issues or not noticed anything that would cause you know obviously a concern for there.

Sure. And and the the the reason why I ask is because typically on a commercial site or an industrial site when there's a change the whole plan gets reopened and redone to make whatever changes are necessary because as John mentioned changes in whatever 12 in to 15 to 10 whatever it happens to be in the past 50 years is bound to be some changes. Um, in this case, um, it's a very isolated site. You can't see it from, uh, almost anywhere unless you're going n coming up north on 93 and happen to look over the right over to the right. Uh, but for the most part, it's it's not visible. And if you're in that spot, you shouldn't be looking to the right anyway because the exit's coming up really quick and probably the guy in front of you is going to go the actual speed limit on the ramp, which which makes me freaking nuts because it's a straight shot and you should be able to go 80, but there's always one guy. So

Tony Tony, don't look to the right. Sorry, I I just got triggered. That sounds like like a different issue. That sounds like a state problem. Yeah. So anyway, um so this is an isolated site. If it's not broke, don't fix it. Um I don't have any problems. Thank you for entertaining me. Anything else from the board? Most people don't even know it's there. Right.

Fantastic. And I would say I was going to just echo the two of their comments before Lynn started. I started and then let you have it. And you two have basically said everything I was going to say. So, I'm all set. Uh, I will open up public comment and I will close public comment. All right. Um, we have some waiverss to work on. I think is the board comfortable taking all these at once? Yep. Yes. Yes. Easiest. Fantastic. So,

Mr. Chair, I will make a motion that we grant waiverss numbers 1 through 13 listed on the memo from staff dated the 6th of August, 2025. And the reason is that there is uh no significant detriment to the public good. All right, I have a motion from Mr. Rug. Do I have a second? I'll second that, Mr. Chair. Second from Lynn. All in favor, please say I. I. Opposed? And the chair votes in the affirmative. All right. Moving on. We I'm looking for a motion for conditional approval here. Cheers. Yes, sir.

I will make a motion to grant conditional approval of a site plan to construct a building addition and six bay out building garage along with associated site improvements. One action boulevard tax map 10 block 051-0 own zone commercial 2m realy incororated car William P. Duca the third is the owner and the applicant in accordance with TFM plans for July 13, 2023 revised June 25th, 2025. President conditions to be fulfilled within 120 days of approval and prior to plan signature and general subsequent conditions of approval. We fulfilled as noted the planning and economic development department of engineering and environmental services stand memo dated August 6, 2025.

I have a motion from Mr. Rug. Do I have a second? I'll second that, Mr. Chair. I have a second from Lynn. All in favor, please say I. I. Opposed. And the chair votes in the affirmative. Gentlemen, you have a conditionally approved site plan. Thank you very much. All right. Well, 7:37 and we're out of an agenda. Anything else? This is unacceptable. Mr. Chair, I'd like to make a motion to show up to the right meeting. Close the meeting. I have a motion to adjurnn. Do I have a second? Second. All in favor, please say I. I. Good night, folks. I would like to donate.