Master Plan Steering Committee - Regular Meeting

All right. Good evening everybody. Um, I would like to call to order the meeting of the town of London master plan steering committee for October 16th, 2025. If we could all stand al to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Okay. So, Mr. Secretary, I did have minutes that were sent around.

So, uh, Mr. Chair, we did have minutes from, I believe, our August meeting. Yes. And, uh, I received no comments back. So, I would make a motion that we approve the minutes as presented. I'd second that motion. And I have a motion and a second. All in favor? I I

opposed. Extensions. All right. Minutes passed. So, I'd like to open up public comment. Um if anyone from the public wishes to um speak to us, feel free to do so at this time. Seeing none, I will close public comment. And I want to just kind of mention that, you know, we did have a a break last month u from this. I hope everyone, you know, let use their two hours appropriately to kind of think how we can best align and improve Londereerry through the master plan process. Um much appreciative for all the work that everyone does. But with, you know, with that said, you know, it is autumn and the season of change. No idea how where I came from that where that came from, but um I would like to just introduce our you know, kind of our new um Southern New Hampshire Planning Commission representatives. Um you know, as you know, um um Sylvia, you know, assisted us and you know, you know, guided us, you know, through that first phase. Um, so you know, she has so there's, you know, significant shoes to fill here, but I know that Suzanne, um, we'll do that. So Suzanne, you want to just introduce yourself and your team?

Absolutely. Um, great to see everyone tonight. First of all, um, I've actually been in this room with y'all about a year ago.

I got to pinch hit for Sylvia one night, so definitely recognized some faces. Um, and I'm happy to be back. Um, my name is Suzanne Nabber. I'm a principal planner with the Southern New Hampshire Planning Commission. Um, and I will be joined in this kind of new phase of our work by Cam Pman. Um, and we can provide a little bit more detail about our background and and and how we're going to move into this role. Um, either now or kind of as we get into conversation. Um, but if we might as well just talk up front since we're kind of new faces to some of you in the room. Um so I um got my masters in urban planning about 20 years ago and and started out in the consulting world and did a lot of master plans um for communities around the country. Um then I I was living in New York City and ended up working for under the Bloomberg administration for about a decade and helped create a separate um independent nonprofit really looking at the intersection between planning and public health. And I've always been really interested in kind of a very multis- sector approach and bringing lots of different perspectives to the table to kind of be creative and help problem solve and get things done um in an efficient and productive and friendly way. So I'm really excited to kind of be with this group tonight. One reason why I'm also here is that I just wrapped up um the final draft of the Chester master plan. So, we just put that out um finished up the public comment period and we're be we're heading towards um planning board adoption in November. So, that frees me up to spend I was like, "Oh, I got like two days to breathe and I'm back on another master plan."

Really happy to be here. And I'll let Cam go ahead and introduce himself. Thank you. Should I come up to the Yes. Yeah, please.

Hi, everybody. I know some of you, but not all. My name is Cam Pman. I'm a senior planner with the Southern New Hampshire Planning Commission. I am a granite stater. I've been with the planning commission for gez 10 years now. Um I mainly do land use planning. I'm also a town planner for the towns of Deerfield and Auburn. Um I've worked on many master plans in the southern New Hampshire uh planning region. and I've helped on this master plan somewhat uh with Sylvia a lot of writing um the survey analysis that you guys I think have in front of you. So yeah, happy to uh help out and we're going to get this thing to the finish line and it's going to be a good product. So exc, you know, we're really excited to have um have you both kind of you help us through this. Um, you know, with that said, we wanted to kind of then get, you know, move to a discussion on what does the future, what are the next steps, where are our guidelines, where are our guideposts, where's our milestones.

So, Suzanne and Kim, you want to present what you got?

Yeah, we we brought some slides to go through tonight. I think it's helpful um to have a visual reference to guide the conversation. I think we already kind of covered maybe some of our we all know the scope of the agenda. So I think we want to first start by talking about our regroup and kind of what are our new guideposts for collaborating together over the next few months. We know there's a lot of work to do in a pretty compressed period of time because we want to have a solid final draft in hand by early 2026. So it's exciting. Um nothing like a little bit of um time pressure to build momentum. Um then I know you all are excited to hear a little bit about the tier 2 survey findings. Those have already been released. Um, and you all had a blast review. Cam's going to talk about from a very high level overview about that and then I'd like to conclude with preparation for fall work sessions because we really are going to start digging in the next time we meet. Um, so we already did our introductions. If you don't mind for our benefit and since I think this is Cam's first time in the room, could we just go down the line and have you all give a little bit of background about yourselves and especially if you're representing any other boards or committees in town? It's really helpful for us to understand your expertise.

I guess I get to go first. Um, my name is Bob Roachek. Um, I'm on a zoning board. Um, we just met last night actually. Um, and I'm on this group. Um, I am a practicing architect. I do mostly municipal work. Um, been practicing for 45 years, licensed in seven states. Um, most of my work is, like I said, municipal type work, police, fire, town halls, DPWs, recreation facilities, things like that. So,

my name is Lisa Sman and I'm a 35 year resident of London Dair. Um, my children and grandchildren born and raised here and my husband and I also had a business here for 30 years before we um sold our practice and retired. And I am an alternate on zoning board.

Uh my name is Martha Smith and I am a retired attorney. Um I'm also on the utility committee and particularly on the water subcommittee of that um committee and I've lived in London for 43 years and raised my family here and have seen a lot of change uh during the time that I have lived in this town and um I'm happy to be a part of this committee as well.

I'm Marge Bedoy. chairman of the conservation commission. Um my day job for the last 20 years has been a real estate broker and I've been in town about 40 years.

Um Jeff Penta. I am um the chair of the master plan steering committee, also vice chair of the planning board. Um I've been a resident of Londereerry since 2012, resident of New Hampshire um since probably when I started at college when I started college. I work in higher education um currently at Nor Eastern University. Um we um you know it's we have try to get involved in various kind of capacities and and and such like that. So excited to so excited to be here.

I'm Lynn Wilds retired engineer product manager retired about five years now. uh the chairman of the utilities committee, the secretary of the planning board. I'm on this committee representing the planning board. Um looking forward to I was part of the last ma master plan process as well. So I'm just looking forward to supporting this the best I can.

Hi uh John Mayan um 40-year resident of Londereerry with two years off for good behavior. uh uh here representing Heritage and Historic Commission. Um also on uh Beautify London Derry and Utilities Commission here in town and I'm a retired businessman.

Fantastic. Well, I'm pleased to know that we have such great expertise at the table um and thrilled to be working with you all. Um so one thing I'll share, we already covered our staff introductions. you see younger pictures of especially Cam. So, I'll move past that. One of the things that um I wanted to do when when Sylvia was kind of passing the torch to me, and I'm a very visual person, so I wanted to really spell out for myself, what are all the comp accomplishments this group has done to date, what are our remaining needs? And in light of our very compressed timeline that we're working under, um I've had conversations with Jeff, Jake, with Kelly about are there ways we can not duplicate efforts, not reinvent the wheel. Um is there anything we can choose to emit at this time just to make our work together a little bit easier? Um so you all know what you've done to date. It was really helpful for me to see that you have a really solid foundation to build upon with the introduction, the vision, the community demographics and that community profile. Um, understanding the regional context and looking at land use and growth and also housing, which is, as we know, one of the most challenging topics for any community right now. Um, in terms of remaining needs, the most important item we're going to work on together is a future land use map. And the reason why I say it's the most important um it is one of the two elements that is legally required for a master plan. One is a vision statement. The second is a future land use map. So we really want to make sure we devote time, effort, and attention to creating a future land use map that reflects the values and what what you all want to see for the future of this community. Um and then we have four chapters that we're going to work on together. Transportation, natural resources, economic development, and historic and cultural resources. Three of those are going to be um very much influenced by the results of that survey that we're going to learn about tonight. One of them, and I'm glad to see that John can

represent this perspective, we're going to talk more about how to um glean more information to inform that historic and cultural resources chapter. Um and there's a lot of different ways we can start to tackle that. The two sections that we're going to omit in terms of just like, you know, setting expectations for oursel for the next few months, one is community facilities. And I don't know all the details. Um, Kelly, feel free to weigh in, but my understanding is that there's other work a foot around a strategic plan that could be covering some of this ground. Right. And actually, do you want to talk to this or you want me?

All right. So, we're currently the the town manager's office and our town manager, Shan Mahull, who is in the audience, I'll recognize him. So, we're in process of the beginning stages of our strategic plan for the town as a whole. Um so community facilities is is a big piece to that plan um that will be covered and so it's really would be a duplicative duplicative effort to include it both in the master plan and the strategic plan. Um so that's the short version of why it makes sense to omit it at at the master plan stage. Um and then I'll mention that the other item we would like to just take off the table for now um is the implementation matrix. um and conversations with Jake and with Jeff um that can be left to the planning board to work out later after the full adoption of the plan. And so for an example of a community that chose to do that is Bedford. Their latest master plan concludes with like a paragraph about here's how implementation should occur, but the planning board is really going to take on the responsibility for convening and working with stakeholders to finalize an implementation matrix and and really nail down the timeline. Um, and we think that given the time frame we have in hand that you know leaving that as a task for the planning board to take on makes a lot of sense. Any questions so far? I see I I see a confused.

Yeah. Well, I I I I'm very uh concerned about the implementation part of it that I I think that and planning board were great. Uh but I want it to be something that we can see that we can check off that okay, these things have have actually been accomplished. I don't want it to sit on a shelf, which has happened in the past. My only comment.

So I just want to speak to that a little bit. So, one of the things that we've talked about by we I mean um Jake, Jeff and I and the RPC to some degree, but by keeping it at the planning board level, we're trying to take a more refined approach, doing one chapter and at a time, one chapter a year is ideal to put in the implementation items for for the chapter that we're covering in in that year. And the reason for that is so that we can do exactly what you outlined so that we can develop realistic implementation goals, actions, and the the how behind how to accomplish those. Um, I think when you're trying to write the implementation for all the chapters at once while writing the actual chapters, I think that's really difficult. And I think it would be more beneficial to take it, you know, one bite of the apple at a time, if you will, one chapter at a time, look at it as a whole, take the time that's needed to assess that particular topic and very clearly define the action items that we should be covering as a town as it relates to that master plan chapter. That's the idea that we've talked about so far. Okay.

In terms of implementation. Okay. Yeah. Um, so I also think that um it's also gives the opportunity to have some of these actions kind of baked into the town strategic plan as well. Yep. Where appropriate. So, so we're tracking it from there. Um, I've definitely been in situations where we have had two visioning documents per se. Not saying that the town strategic plan, you know, will kind of, you know, will do that, but um it's really, you know, I do see that this process here is an excellent opportunity to kind of feed that, you know, feed that plan

and that ensures that you the appropriate eyes are on it as well. So when we go back when um at least how I'm envisioning it when we go back you know in building the strategic plan whatever the kind of however often that gets updated we pull this information from the the master plan which is our vision which is our mission which is you know where we want to go and then how we get there is you know kind done in a way that

really kind of prevents us from even having this document as a um as something we put on the shelf. Okay. So once the Okay, so let's say the planning board's looking at uh a chapter and and looking at certain things that they would implement. Who who who's going to decide what the things are that we're going to implement? Yes. So that um so it's guided by the master plan. Okay. Right. So it's going to be in the master plan and then you're going to figure out what those things are and when to implement them.

Yeah. Once we understand what they are. What they are. Yeah. and when to implement them and when it makes sense to definitely implement it as as you know as the town evolves as we you know all the other kind of items that have been you know kind of where the town is tackling under the you know under from the town management manager's office and you know kind of doing the great work that's come from that office this is going to feed into that um okay and when you say the appropriate eyes on it who are the appropriate eyes Jeff the town. Okay. The town is the town government or the town voters.

We haven't um it's just we just don't know. I will say but like if we could talk about the implementation apparently there's some confusion about that what what that is. I will just say that what the the process as described to me by Kelly and Jeff and Jake is that by by actually keeping it in front and center as a to-do list for them, it actually will be a living document because they will have to keep kind of convening and talking and meeting with stakeholders to hammer out the specific logistics around that action plan. Um it can't just be tucked away on the shelf because it's on their to-do list for the coming years. Well, in the past we had an implementation committee which

was anything implemented from it? It got cancelled. Um items were implemented from it though. We do know that. Yeah. But I personally would like to see that again. So it's not these decisions aren't being made in a vacuum. So I guess to answer your question, I guess two questions you had. It's not just the planning board that's making this, you know, tunnel vision decision on implementation. I think the point and the takeaway from tonight is that it's not something that this committee is going to try and take on in this short period of time that we have left, right?

But in terms of what that process formally will look like, that's going to need some development still. Um, but I want to emphasize that it there's no way that it cannot include public input, input from other stakeholders. Um, that's just not that's not realistic to to do it that way. So, any questions about the land use map um process? I know that's come up in in a few pockets in the last year about having um you having the opportunity to kind of look at our current you know um the current land and then you know having a community- based exercise. So I so I think that's a good uh I'm really looking forward to that.

I think that's a great idea. Do we have an existing map such as that or this is a new concept? in the current master plan. We do and the 2013 plan too. Um and I think there was another question.

Yeah, just a quick one, Mr. Chairman. Uh I I heard community uh facilities going to be included in the strategic plan. Uh I maybe I'm misunderstanding but I I thought the uh items in the strategic plan are things that are going to be executed in the next year and that this master plan was more five years out or so. And so I'm wondering are the only community facilities being looked at things that can be accomplished in the next year? We're not looking beyond that at this point or am I misunderstanding the whole thing? You want to speak,

Mr. Chair? Yes, please, Mr. Town Manager.

So, John, as always, your questions are appropriate. Um, the CIP actually covers all the municipal facilities and that's a six-year plan and in addition to that, there'll be an unfunded projects list beyond that because I want to show all of those which you don't presently have right now. strategic plan is operational as you indicated. It's the next year and then we look at the two years after that. Facilities have to be you have to look at that on a much larger basis for a longer period of time as you indicated and that's how that's going to operate and the strategic plan that's how things get done because we measure them. So the the idea is the strategic plan dovetales with the master plan. There's direct linkages. So what are we going to do next year to achieve the objectives in the strate in the in the master plan? What are those things? If it's going to be we're going to increase the amount of uh conservation land or open space land by 3%, whatever that is, what are the tasks? What are the action items to get there? And that's what we measure in the strategic plan. So, they work together to accomplish that task. That's the implementation piece because that gets measured every single year and we know where we're at and we take our direction from the town council. In this case, the planning board is a key part of that, but there's other land use boards that are involved with that as well. conservation commission which is not a land use board but they're also involved with that. So just to answer that question.

Thank you. Thank you.

If it's all right I can continue on with the kind of overview of where we're at. Um, so one of the things that we talked about, um, and you know, in conversations with Kelly, Jeff, Jake, um, Sean, he was also at the table when we were really thinking through what will it take to get all of this work done in the time frame we've established for ourselves. Um, and so we really talked about what does that mean and the way we all come to the table. So one thing that SNHPC is going to do is we're really taking an all hands-on deck approach. So you'll see Cam and I frequently and you'll also start to see other people from our team. We're going to be working on the remaining chapters simultaneously. Um there'll be a lot of moving parts happening at once and I'll talk you through the timeline. Um we're going to ask this group to really bring full participation to own this product and take ownership of the process and especially um being the face of this work for any outreach required. Um, we also want to think about, you know, if this group meets roughly once a month, how can we maintain productivity in the meantime? So, what we decided and and Jeff has signed on for this, Kelly has signed on for this. We'll see who we'll see if who else will will be part of this group, but we will have a much smaller kind of we'll call it an executive committee for lack of a better word. um where we will get together, you know, 10 days before each meeting, prep, talk about the materials needed, really make sure that we all are on the same page about the agenda and everything that needs to get accomplished. It also means that at the close of a meeting, if there's any loose ends that we didn't fully wrap up, we're going to reconvene that group again and talk about how to get that done in the interim. So, just having that mechanism in place so that there we are not leaving loose ends for an entire month, I think is really important. Um the other thing I would like to point out is that we we want to rightsize engagement efforts for the remaining work that we have to do and I know when you all you all have probably

been a part of a lot of really big picture community outreach like with that initial survey there were like you know going to table at events and festivals and really get the word out as much as possible. At this point, we really have a lot of the broad-based community participation we need. And aside from that future land use workshop that I'll tell you more about um in our towards the end of this meeting, I would like us to be really targeted and strategic about inviting people to the table who offer the expertise that we need, the diversity of perspectives that we need to ensure that the content of this plan is really going to move us forward um in terms of kind of implementation potential. Um, and then the last thing, and I think this is something we all collectively need to work on together. How do we maximize meeting efficiency? On our side, our goal is to try to get you materials as far in advance as possible, ideally a week if we can, so you have plenty of time to review. With that in mind, we're going to ask that the steering committee does your best to do pre-ereading and kind of really come prepared. Um, and I think that the fact is like we might come to these meetings and we find that there's one particular topic we're getting stuck on together. We're going to decide, you know, maybe this is something that needs to be addressed offline with the executive committee. Maybe we're going to watch ourselves. Um, one of my least favorite things is to get stuck on a word smithing problem with a group. Like that's the kind of thing where we can be we can catch ourselves in the act and say, "Okay, there's a difference of opinion here. Let's push this punt this to the executive committee." and there can be maybe a round of emails about it and we'll hammer it out that way. Just so we want to respect people's time. We know that people are are kind of already giving a lot of their volunteer effort to be here for these meetings. We have members of the public here and so we want to make sure we can conduct these meetings as efficiently as possible. Does that sound I'm seeing some nods feels like a kind of good approach for us to move forward with.

Susan, just um one quick thing about the executive comm. I just uh I just want to go ahead and double tap that. It's definitely more kind of a planning a plan for the plan a plan for this meeting to ensure that it's we're efficient and and such like that. Uh we don't want any major there's not you know it's not behind the scenes decision making it's more of an efficiency maybe call it an efficiency committee. Yeah, I would I would probably say just the efficiency Yeah. committee there committee. Um,

and you know, and if there's anything that does need to come, you know, you know, be discussed offline, you know, I would definitely be wanting to bring, you know, folks folks into those conversations and really kind of just, you know, at this at this table have a plan on how we're going to address that. Um, I I I I don't think those types of things would go to the efficiency committee. of course for a lack of a better it's it's what's meaningful. Let's build consensus around the most meaningful items that have the most impact and if we need to battle it out over a word maybe that doesn't have to happen always in this room. Um okay so let's look at the revised timeline.

So so I mean how are we going to decide on that? I mean who how you going to decide who's going to be on this committee? Mhm. Yeah. Because it needs to be because we have multiple people from the planning board here, but we have a lot of other interests here represented. The planning board probably is about six 40% or more of this group. Um I think that's going to be critical, Mr. Chair, that we you know, so I don't know how you're going to do it. Um I don't want to keep the meeting with meetings got to go because we have two hours. But I be the other thing is efficiency. Don't do them in person. Do them by Zoom or Teams. Exactly. But I I would urge wide participation in that whatever you want to call it. So yeah, thank you.

The efficiency committee is just setting the agenda and ensuring that things are kind of going keeping each other keeping. So you don't have to miss me. I've just made a statement. That's up to you. I mean it's up to all of us actually, not just the chair, but

All right. And so just to move forward to the timeline. Um so a few things. A lot of these meetings are should already be on your calendar. I've highlighted two new meetings just because there's so much work to do in a really compressed period of time. Um one of them is three weeks from tonight on November 6th. And this is what we'd like to propose for the future land use map work session. So this will be interactive. It'll be in this room. Um, we'll be able to bring in some tables and we'll bring some, you know, we'll have maps, we'll have stickers, it's going to we'll have the rules of the game and we're going to basically be working in smaller interactive groups and reporting out. So, if you all are able to clear that time on your calendar, um,

same six o'clock here. Yeah, same time. Yeah. Yeah. Unless you want to start earlier,

I think same I think six o'clock is fine. Um, and so the other one because we were kind of we were having some debate with Kelly and Jeff about like, you know, because I'm like there's so much to do. I want to have another meeting in our back pocket just in case we need it. So, we added December 11th as a optional potential. Um, if we need it, right? If we don't need it, we will cancel it. Um, but I just want to have that held on our calendars in case. Um there's so there's a lot of work to do and and if we feel like we need to reconvene, I want to make sure we already have space to do that. Um as we look at what's going to happen over the course of the next few months, tonight is our regroup. It's our strategizing. It's our, you know, really like staking out our plan of action for the next few months. November 6th is going to be fun and interactive and that's our future land use mapping work session. Uh a few weeks after that is our another work section session where we'll do chapter development in a similar interactive way and again we'll bring in extra facilitators from SNHPC and we'll do some small group work and we're going to accomplish a lot in a really short period of time. Um if all of that goes well we won't need our December 11th meeting but we have it just in case. Um and then December 18th that's when our team are we're going to come back to the table and present the draft chapters in development. What I imagine this will be is a very detailed outline where you have a sense of exactly the direction this is going. Um it's but it's a little bit easier to kind of scan through and and provide highlights about here are the data points we want to we want to provide. Here are kind of the resources that we want to tap into. Here's the the strategic direction that we learned from the workshop and the draft strategies that and the direction that it's heading. But it won't be written in formalized pros. it's something that'll be easier for us to talk about at a big picture level in terms of those remaining chapters. Um we'll also be able have a chance to review that kind of um updated future land use map and talk more about that and whether we need

to make refinements or that feels like it's heading in the right direction. Um and then with if all goes according to plan on January 15th we will be presenting the final draft to this group. Um and then hopefully you'll feel really proud and excited and good about it. it will feel very representative of all the work we've done together and um we'll be pushing this forward to the planning board and I would love for whenever we do set that date for planning board um the final public hearing and adoption it would be great to have many of you attend that session as well um there will probably be at least one meeting with the planning board as well just let keep them apprised of where we are in this process um but we didn't put that on your calendar questions Okay. So, with that, I'm going to pass things over to Cam and I'll steer the slides. Um, and he's going to tell us a little bit about the the survey findings from the most recent survey.

Yes. So, from what I understand, um, this group worked with Sylvia on kind of developing the survey. Um, and we put together a survey summary. It's similar to the survey summary um that was done in 20 or last year. Um I'm going to go over some big picture findings. I'm not going to use this time to go question by question. Uh we had Kelly um or Jeff uh send over this summary to you about a week ago um in hopes that folks read it. Um I usually ask my planning boards who did their homework. I'm going to spare you that question. Um, so if if you could, you know, try to refrain from questions until I'm done and then we can kind if you have specific questions about um this summary, you know, I'll be happy to answer questions.

And Kim, just one I'm sorry. Go ahead. I totally totally breaking your rules right out of the gate. Um, this was also attached to the public agenda as well. Okay, great. So, it's excellent. It's been out there.

Great. Okay, so we had 658 responses from residents and business owners. Um, as you know, the topics in this survey covered natural resources, transportation, and economic development. Um, and just a little um highlight, nearly half have lived in Londere, half of the respondents have lived in Londerea for over 20 years. Um, and again, this follows the 2024 survey on land use, housing, regional context, and division. So, I'm going to go by topic, uh, by chapter, and these are some of the things that stuck out to me. There are more things, you know, themes covered in this summary, but I'm going to kind of go through a few. Um, so what we heard was that there's a strong desire to protect London's water resources, forests, and farmland. Uh, respondents say that preser preservation is seen as essential to maintaining the town's rural character. Um, there were support for voluntary conservation tools such as easements or incentives over regulatory mandates. So that's calling out to, for example, question six where 69% of respondents uh were in support of voluntary land conservation while only 27% were for things like a cluster or open space subdivision as a means to um you know conserve land. However, you know, there is other support out there for um you as you can see in that question for things like zoning incentives for conservation. Um there is a concern from respondents about rapid development, deforestation,

and loss of farmland in town. Um and there we saw that there um were links to things like trail access and general recreation with open space conservation. And so I'm going to present a couple questions to the committee and I don't want you to answer them right now but to think about these for when we come back and do our work sections on these chapters. So, here's a couple uh questions. How should Londereerry balance growth and conservation? And what types of tools or partnerships could best protect water and land resources? So, think about these. We're going to come with more questions um for the work sections. We're going to come with some potential recommendations as well, but I want you to start thinking about these. Okay, we're going to move on to transportation now. Um, from respondents, there are concerns about traffic congestion and problem intersections. Um, that's from really question 12. Um, over 86% um felt that these were um very important. The roads are seen as unsafe for non-drivers. Um that was question 14 and 74% of respondents felt that roads are unsafer for non-drivers. Um there's interest in expanding access to parks and trails through safer walking and biking routes. Um there's also limited awareness and use of the local transit options that are available in Londereary, things like cart and MTA services. Um and there was an emphasis on improving mobility for

seniors for youth and for residents without cars. So some of the key questions for you, how can Londereerry improve mobility and safety for all road users and what role should pedestrian and bicycle planning play in shaping future development? Okay, economic development. uh respondents said that they prefer small, local, and community oriented businesses. There was lower support for large scale or chain development. Um there's a desire to revitalize existing commercial areas and um a large majority support uh redevelopment of underutilized buildings specifically that came from question 33. Uh there are calls to streamline permitting for businesses. Um as you know we you know we asked specific questions to business owners in Londair. Um and that that I think that was the top one. Um as far as workforce priorities uh respondents thought that trade and vocational training um could help with local job creation. And the overarching theme here um is kind of maintaining a balance between growth and community character. Again, a kind of a reoccurring theme here. So, some questions for you. How can Londereerry support business diversity while preserving community character? Um and what kinds of businesses or partnerships would best strengthen the local economy here? Um and

sorry, I don't know why it's going backwards. My bad. I with that. While you're doing that, can I just add I'm gonna send you guys the PowerPoint so you can refer back to rapidly take notes right now. Yeah, I could see everybody trying to Does does anybody have any questions in general um about the summary itself? Um I'm happy to answer questions. It was not unexpected, right? I I don't excuse me. I don't even have a questions. I think there's several things that really I I printed it and I, you know, highlighted it and all that old school, right? Yeah.

But things like pedestrian, uh, access, uh, sidewalks, bike lanes,

uh, connectivity among these streets, the fact that the roads, you know, are not really, there's nowhere to walk in these roads. I mean, there's no part of it just the way the town was built and, you know, yeah, it is what it is. Um and also the things that we've discussed here, you know, the last what a year now, Mr. Chair, maybe more. It's I lost track, but um things like concern for overdevelopment or development. Let's rephrase it, the pace of development and what it's doing to open lands and conservation land. Um also, frankly, historical resources. is I mean there's been a big debate about one particular property in this town that's part of historic resources but the conversation I I think the survey to me personally and I took it and my wife you know we took it but

you just nailed everything we've been talking about that are really people are concerned about um absolutely whether you get 600 something or whether you get 1,800 or whatever we had in the first one but I think this is my perception is that people in this town see what we're doing as a community, the government, uh, the government body, and they're not seeing a connection between the things that are in the survey necessarily, which is what we're hearing and what's really being done. I I don't know if people agree with that, but that just a statement, not a question. Thank you. I would say I agree with that.

Yes, very much. And the fact that so many people taking the survey have lived here more than 20 years, these people know what they're talking about. They've seen the development and they know that it has accelerated greatly in the recent past. That's I mean everybody sees it, feels it, knows it. Yeah. Any other any other spot on

I have been here since 86. hard hard questions though that you've posed to us uh that are going to have to take a lot of a lot of our consideration and our general population's considerations because we're we're a um you know New Hampshire historically more um rural communities um you take you know you look at Massachusetts you I grew up in Connecticut, they we all had sidewalks in our neighborhoods. You know, that was a given.

Uh here we, you know, we we don't have um you know, public water. We don't have a sewer system. We um you know, we don't have sidewalks. So, we we we're babies. We we have to grow in into this um what what our vision is. And that's going to cost a lot of money and we have to be do it very thoughtfully, carefully. That's my speech.

I agree. And luckily that's why we're all here. uh you know to make try to put some answers out there or a vision out there for you know finding that balance and and trying to guide the town in a way that you know maintains a character of the town that people love so much you know um so yeah we're planners that's what we're going to try to do here so all right I'm I'm going to pass it back to uh Suzanne unless anyone has before we um move on I go ahead do want that was kind of a loaded um that was there's a lot there. Yeah. Um and I do know that at least um one member of the public would like to speak. So I'd like to entertain. Thank you. Ray, why don't you come on up?

Uh Ray Barson, three Gary Drive. Uh I got to get kind of late, but I I heard part of the presentation. I heard this gentleman presenting about U survey and what the general public said. uh very important uh the general public does have input that does have are paying attention and do have concerns. Um this is highly important that we look at all of this and consider all of this and consider where the town is and that yes, we're playing catch-up. A lot of things that were not done in the past now we're dealing with and land use, land conservation, all of this is extremely important and and we have to put forward those things that are most important. And we know all of this costs money and where is it coming from? We can't put further burden on the taxpayer. The taxpayers have way too much burden already. And so we have to figure out ways to get these things done. And I think we are moving currently in the right direction. You folks are are doing some great work considering all of this. We now have a town manager that has the experience and is bringing forth a lot of great ideas. So, um I appreciate all of this, but these are the town's decision and we have Southern New Hampshire to assist,

but the ultimate decisions are from the town. And all of you folks have the ability to bring this forward. Perhaps you don't have the ability to make the final decisions, but you have the ability to make influence on those that do and and the conversations are extremely important. The SE survey was really important. A lot of good things. And if you look at the format town uh master plan, a lot of those things were brought up back then and there's still valid questions that have to be addressed. So land use extremely important. What is the land going to be used for? And what lands are we going to protect? Conservation, yes. Watersheds, yes. We have to consider that and a lot of it's been impacted already and unfortunately in some cases we're dealing with rules and regulations that need to be updated and consequently when a developer comes forward with a piece of land that they want to develop and they say well you know I want to do this this and this and that's what your regulations say and consequently the town has to say well that's what it says and that's what we have to go by. Um so thank you for allowing me to speak. I so I think it's so important that the general public has the ability to put their thoughts forward which they have in some these surveys and so um and once again I think it's really important that

the young people for instance at the high schools and so forth we get their input because it's their future. Thank you for allowing me to speak. Thanks Ray. Much appreciated, Miss Perez.

Thank you, Christine Perez, 5 Wesley Drive. Thank you for the survey. It's only shows exactly what we have been saying for multiple multiple years in this town. And I would like a copy of that survey to go to each one of your town counselors so that maybe maybe finally we can get them to listen that we lost impact fees 11 years ago. Do you realize how many millions of dollars we have lost over the past 11 years because of poor decisionmaking? Well, the town council put off talking about implementing impact fees again, said they would bring it up at budget season while budget season is here. And there's no reason why they couldn't have months ago asked the town manager to put together a plan, but they didn't do that. So, if this survey could possibly go to each of the town counselors and maybe we can get them to listen to the people of Londereerry, I've been preaching impact fees. I have a I've put in a um a bill to increase the ability to use impact fees. I don't know if it'll get passed or not, but I'm trying. Please put some pressure on getting this process going. Thank you.

Thank you. All right. Yeah, we can definitely move on here.

So, moving on to our our final task for tonight. I want to talk about how to prepare for these fall work sessions. So, I'll start out by giving a high level overview of kind of the approach that we're thinking about um on the SNHPC side. Um we can talk more about the nuances and and what's needed for each of these sessions. Um and then I'd love to talk about outreach needs and and hopefully we all walk away with some clear assignments for um bringing folks to the table to have these very important discussions. Um so the work session approach like I said this is going to be very different um than the way a meeting like this is um is uh structured. What we'd like to do is make this interactive. um we'd like to bring additional SNHPC staff to facilitate and break into some small groups um and you know have people have time to kind of sit with you know other committee members other community members and really talk through some of these complicated questions. Um the future land use work session in particular because this is such a foundational component of the master plan. it is required. It is it is a way to visualize our values on the map. Um and I think it's really important to um encourage as much community buy in as possible for a workshop a workshop on future land use. Um the way this will be run is, you know, we'll bring some big maps. We'll we'll set up tables. We'll bring some um some larger maps um as well as some reference maps. So I think it's good for people to be able to see like here's a smaller map of so we can see the zoning or the existing land use or understand like where the conservation lands are or wetlands or other development constraints. So you have something to refer to on that side of things. Um but then we kind of will the way we do these activities and this worked really well um when I did this in Chester um a few months ago. We kind of make it a a game, right? Like where it's

like each peop each person at the table gets a certain number of dots um that in respect to a certain type of land use and it's their chance to put their own dots on the map and you start to see where clusters um aggregate. So you start to see where people do want to see additional housing or where people are interested in mixeduse development or additional industrial or commercial development. You also get to see where people are really wanting to prioritize um their their conservation dots or where um you know I always I always like to give people at least one red dot where there where you can say like please don't change anything here like I love it exactly as it is right um so what we'll do is we will basically have a work session with a few different tables depending on how many people show up um each group will then like report out and we'll take all we'll photograph the maps we'll take them all back with and we'll aggregate all of the content. We have some really great mapping expertise back at our office and we'll be able to use that to understand the community's intention for future land use. And so what we'll do is that then in a future meeting we'll come back to you and say well here's here's what here's everything that came together from that exercise. So it's really fun. I'm excited to do that with you all. That's the big picture for future land use. um for the session that's going to happen a few weeks after that, the chapter development. This is still an open public meeting and anyone's welcome to attend, but I'd really like to encourage folks on the committee to promote this strategically and bring community expertise to the table. So, if you know um some business owners who are, you know, itching to talk about economic development, let's bring them. Um, we want to make sure maybe a representative from the Derry London Dairy Chamber, that'll be a great presence to have in the room. Um, you know, you'll think about folks on the Conservation Commission and and and maybe even beyond the Conservation Commission and who we'd want to invite to to be the resident experts on natural resource

considerations. Um, transportation planners, we might want to think about what are we might want to think about emergency staff, right? Right? We might want to think about um folks who are working on uh working at schools and thinking about how kids are walking to school. So, we want to be thoughtful about who are all the folks we want in the room on the transportation side. Um and then historic and cultural resources. You know, John, obviously, we're going to really need to work with you to focus on bringing folks to the table on that side of things and really digging into historic research resources and the kind of the work of the heritage commission and the aspirations of that commission that should really blend into the master plan. Um, and maybe think about cultural resources more broadly. So, that's a this is a bigger picture strategy that we can start to work together on tonight and we can also kind of um revisit at the next meeting to make sure we're inviting a nice collection of folks to the table who can really inform the content of this plan. Um this is going to be a little bit different. We will have additional facilitators here. We'll have four separate groups around the room. Um, but rather than everybody doing the same exercise, we're going to have targeted questions, targeted resources, draft strategies for people to pick apart and chew on. Um, every group will have a little bit of different content. Um, and then we'll all report back to the full room about, you know, tell us how your conversation went. Um, so we'll get to hear what happened in every group and as time permits, we might let people like float around the room and see and visit different tables. Um, because I think it's nice to be able people have interest in multiple groups, right? Um so we'll talk more about how to the the exact mechanism for that and we'll learn more about how that will work especially after we hold the future land use workshop. Um and so a sample agenda I think that we can probably accomplish either of these work sessions in 90 minutes to two hours without too much trouble. Um so we'd want to kick off with an overall kind of welcome and introduction. I think it would be great to have opening remarks from Jeff, from

Kelly, from you know folks in in the town who are who are just like basically thanking people for taking time to offer their input. Um SNHBC will do a very high level uh foundational presentation because we know some people will be coming in with a lot of background on the master plan process and some people won't know as much about where we are in the process as a whole. So, we'll we'll talk about the the process. We'll talk about the work of this group. Um, we'll select some survey highlights that are most relevant to our work for that evening and have a little bit of room for Q&A so people can ever hopefully all get on the same page before we break into small groups. Um, then we'll have interactive work sessions and I think that we can probably accomplish that in about 45 minutes. Whether it's mapping, whether it's conversations about strategies, we'll also be taking notes on flip chart paper, right? We're going to do everything we can to thoroughly record the work of those small groups. Um, and we want to make sure we're leaving time for report back so people can hear what other groups had to say. I think report back will go relatively quickly with the mapping exercise because we're all doing the same thing. And once you hear a certain amount of themes from one table, they just start to get reiterated as you move around the room. when we have to actually look at four different chapters, we might want to brace ourselves for a longer report back in conversation because we have a lot of ground to cover that evening. So, that will be closer to a two-hour session for sure. Um, and then just letting people know that when we as we close out, here are the next steps. Here's when to expect a draft um for public, you know, public comment period. Just get starting to get people to understand that, you know, their input is really appreciated. It's not the this is not the end of the road. there's more opportunity to kind of weigh in as the draft plan comes together. So that is the vision for how our next two meetings together will go. Any questions?

Yes, I have question. The um is this um on us this committee to go out and publicize this and bring people in from the public from the community. So, we should go tell everybody we should put on Facebook or whatever. Exactly. This is an important thing. Come. Okay. You're getting to this is my next slide. So, yeah. Oh, sorry. We we'll get to that, but if other if there's other questions, we can get to those first. Is there anything else? I was just going to build on what she said. Instead of us all going to the police chief and being like, "Hey, come next police make rules of people we want." Exactly. Mhm.

So, um, in terms of kind of our assignments for moving forward, I like I said, future land use, this is just open call. Uh, this we want this to be transparent, open, everyone who's interested is really invited to the table. I think a lot of the mechanisms you all have used in the past that have been really successful. I know your Facebook posts get attention. You know, I know we're going to bring a lot of people here. Kelly, I don't know if you're concerned about too many people coming. Nah. Okay. can accommodate we Fantastic. So, what we'll do, you know, on the SNHPC side, we'll next week we'll put together sample Facebook post, maybe a sample newsletter blurb.

Um, you know, you might want to we might talk, you might want to think about posting on if there's a town sign that we can update. Um, you know, there how do we just get the word out in the community in a general way? And that's going to be happening in the next three weeks. So, we'll need I would like a couple we don't have to decide right this second. We we want a couple volunteers from this group to personally own kind of that broader outreach about November 6th for the chapter development the session that we're going to have on November 20th. Again, this is where we actually want to get really mindful and strategic about who we're inviting to the table and we can use some time tonight to brainstorm. Um but I like we'll this will not be like put it up on the town fine. This will be like let's compose an email that makes us sound like a really appealing thing for someone to spend two hours doing with us. let's give them an agenda in advance so they know that there that this is we know what we're doing and their time will not be wasted. Um and so we'll we can help you kind of frame that type of like direct outreach collateral. Um and ideally at least one person um on the on the committee will be volunteering for each of these topics. So you'll kind of take responsibility and say like I'm going to bring the right people to the table for natural resources, right? So, it's probably intuitive to you all who should do what, but I that but I would like I think it would be great for for folks at the um on the steering committee to really take ownership of her which aspect of the outreach they

has a question though. I mean, we have other avenues. Unfortunately, the editor of the Londere Times just walked out, but I I I think that we're a much bigger community than Chester or some of the other ones that you've worked in. I'm pretty familiar with what where you've worked and to be really effective I think you you can't I mean sure we could talk to zoning board you know and they could talk to what whatever conservation or utilities but you need a bigger uh megaphone that we individuals can't do other than putting in our Facebook accounts. Um you need to put the town put something on their website. We need to put something in a paper. We should write a an article and the deadlines are I believe a week in advance or the prior a week in advance. So you got to write something like next week.

Yeah. Um we could put a letter to the editor. One of us can write one, but you need a bigger megaphone than the people that are here just to be frank with you. Yeah. No, that's we can definitely that's great. I and I mean we agree. uh but you know I think the posing this to you guys is that you are the local experts here. We are planners and we have the capability to facilitate these things but we need your help for for the exact points that you just brought up. We have some time manager sitting right there. So I guess I can ask Kelly Karen what can the town do to help us get it out?

Yep. That's Yeah. I'm sorry. Sorry. Right. And I think that's that that's where I want to definitely kind of take the next um you know kind of the next level of this conversation is um this was great great awesome get us framed up and I know you gave us an out to say we don't have to decide tonight. I'm going to say that we have to decide tonight um because we're not going to be able to kind of um

but by the time that we are we remember that we have to decide something it's it's November 6th. So we so we are going to um decide this evening. Um with that said um I do Bob I do think that you know having you know um the paper representation um so I wrote a letter to the editor uh for the surveys I I can I I can do that again um you know kind of promoting this. I can also um I would probably think I think it's a good idea well I know it's a good idea um not to be presumptuous or anything along those lines but to have to write an article just kind of you

I would volunteer excellent um really kind of just like what we're doing what we're going to be doing next and how we're um for November 6th and explain it. Yep. Yeah. I'll I'm happy to do that. I'll send it to you, run it by you, and then you can say go ahead. Um, if you just want to send it to Kelly and then Kelly can send it to the to the remainder of the um board for review. I don't want to kind of be any I think it's important that we all kind of like understand. I mean, unless you're all in agreement that Martha's capable and doesn't need Martha. I just want I just want to make sure that everybody's okay with the art. Yeah. Approval. I can I can proof it for date check. Yep. you know, information check, but

and and we'll send you the agenda of like the the workshop and so it'll have a little more details for you to, you know, to Yeah, exactly. Yeah. We'll give you the facts. We'll lay it out a little. How soon can you give that to me because we the deadline on the paper? Tomorrow. Yeah. Thank you. I I can get it to you. Thank you, Mr. Mr. One more question. I do. We still I can't see Kelly because Sorry. Do you still have the lantern uh newsletter or That's not active right now, but that's not I didn't I didn't think so. I just But we definitely have obviously our website, the town's Facebook. Yeah. Um we have some I'll call it a sign for lack of better terms, but outside the the police department

that does have the ability to change that. I have that written down as a question as to how can I get information on that? Um that's perfect. I think I hit your question. There's the email notifications that go out to people who have right subscribed. So I know correct. And the only other suggestion I had I'm having issue with my toll boards account because I got a new phone so I can't get it to work. I'm sure many of you have had issues with that. Yeah. No, I I know that. So you're talking about the email the toll boards. But but I think Oh, no. I'm talking about the toll boards. I I think that all of us are on committees and I'm assuming you all get um emails for committees. And I know for zoning it comes from from you I think or probably Alicia.

Yeah, I think just send a eblast to Z. I wish I could but I can't I may be able next week but just to let the zoning board know. Two of us are here but there's five others right because you don't meet again until till after the 6th. We just met last night. cover the land use boards because we have all of that in our office. I think Debbie that will get you the experts that you're looking for. Great. Experts, right? Yeah. And for that, Kelly, if you I can pen that message to the land use to all really all the all boards and committees. I think makes sense. Um, and then, you know, facilitate that out just to kind of, you know,

So, you're going to send me something? I'm gonna send you something and then you're going to send people something. I'll have somebody send it. That should do the trick, Mr. Chair. I mean, that's a pretty good outreach. Yeah. No, I think that you need a big microphone. This is not Chester or, you know, some of these smaller towns. So I'm also willing to do the posting because there's a lot of other London dairy pages. I'm I'm willing to post on those if you want. Excellent. Yeah. So and I think that I mean social media definitely is you your Facebook posts. Um, I love you, especially, you know, some of the groups, you know, all of us have posted and then it's just like,

oh yeah, oh, oh, yeah, there's Bob, there's Martha, London Derry Times is a good one. Uh, the London Derry Facebook page. I mean, I I guess it would be helpful. I can't get to my teleports, but if it's there's one post or some sample of post that can all say the same thing, right? Be helpful. Yeah, I'll say the same thing within the next three to four or five days hopefully be back. And the reason for that too is because the more you see it, the more it gets to your brain.

Absolutely. I think the I don't know if the average I think the average is like still you have to see something five times before you actually read it. Um so so actually having kind of the Facebook posts and and such like that um kind of you you know flooding the you know flooding the zone for is people works. Um I think we can do that. Deb I just um I Deb Paul 118 hottie road. I just have one clarification if you don't mind.

Um you're saying you want these people here. Will the residents be able to participate in the sticker thing? Cuz that really wasn't mentioned. It was like you're like watching it. I'm like, are we coming to watch it or do you want us to participate? And I just wanted it to be stated and clear. I'm sorry. No, you're good. And I was going to bring that up too and just just kind of double tap on that one too. The residents. Absolutely. Yeah. We want to invite them all.

No, I that's what I would think. But and and I really think that we should you guys should consider using the uh high school cafeteria. A parking is much better and um it's a bigger space. Um and it has cable cuz that's where we used to have them is in that calf area. Thank you. Good point. Thanks, Tim.

Uh just two things. I can do the Facebook posting for the groups, too. I've had some pretty good luck with that. Um, also I have had some luck with on the beautify London side getting u us on all the school marquees out front and uh but I sort of need that quick because that it's a process and it takes a couple of weeks to get the schools moving. So yeah, I mean we're going to turn this around. I'm not promising tomorrow because I'm at a conference tomorrow. We'll have a lot of content for you. If we do want to think about changing the location though, let's hammer that out before we start communicating. Yes. Um

look, that that's up to you guys. And we are we're very flexible and we've done big Oh, yeah. I we we I did one in Hooket that had I don't know I don't I don't over 300 people and so we needed we needed their high school auditorium but we we need a we would need time to you know prepare enough materials kind of thing. So we need to decide that and I think we would need someone to take on the role of orchestrating whatever um logistical needs with the high school. Yeah, I I think that that that Tom can help with with that. But but um and I think that more for the sixth

then for the 20th that we're talking about that big bigger hopefully. Hopefully. Yeah, that's November 6. We want to start spreading the word as quickly as possible. It's only three weeks away. We want to get that into your hands ASAP. Correct. So the big question that I would have is do we feel confident like if we think we're going to have like 20 30 people that would be fantastic but we can fit them in this room. We don't need to go off site and make our lives more complicated and and up the logistical component. If you you all know better than me how it's one thing to get people to 600 people to respond to a survey. It's another thing to get people to come out in person. Correct. Particularly at six

o' I don't think we're going to see a 100 people. There's been a couple town councils that's been crowded and school board meeting only during co and now I mean I don't go to the town council anymore on the schoolboard side of things but I would think this room we'll give it our best I don't know that's just my opinion from trying to get my generation to volunteer. Yeah, if we needed to, we do have another meeting room that we could use in this building. Um, and then, you know, reconvene here. So,

yeah, let's keep it local just to make the call and make make the communication process as streamlined as possible and the logistics because I would much rather have a room that feels crowded and that buzzing than a giant empty space or and the gyms are used night. So, cafeteria. Yeah, it would be the cap. But, yeah, I I agree. Okay. So, we should be able to turn around like the basic outline of like the the you know, how to start promoting this tomorrow and Monday like we could

Yeah. Is is Monday too late to receive let's say a sample um whatever agenda newsletter bel no agenda agenda we already have agenda Martha you will get tomorrow okay and I'll give you my email um and then I mean we we can give you a d you know a blurb this doesn't need to be a a big piece you know um I'll who can I send that to tomorrow probably we'll just get that to you month. Yeah. So, I'm going to I'm the person or the planning department's going to make sure we're the filter of information for the send information. That way, there's no

miscommunication or duplicate communication. Can he just send for the agenda to me so I can start this article for the newspaper since that's has a deadline? That's okay. I mean, he can send it to you, too, but I would like to get it. Okay. Yeah. Okay. Just fine.

Okay. So, it sounds like we're ready to do a big push. We have the town. We have a We have a great list. Town's pulling out all the stops to get the word out about November 6. You all are going to post on personal Facebook posts. While you're meeting with other committees and boards and folks that you interact with on the day-to-day, you can start to uh whisper campaign November 20th. But for now, in terms of the big public communication, we want all eyes on that November 6th mapping workshop. Sound like a plan, right? I think that's all I have for you. Yeah, let's fill this room. Yep. Let's fill this room. Let's fill this room. Yeah. Excellent. Okay, Mr. Chair.

Yes. Just a couple of quick uh on the November 20th session. Um with the groups uh uh what would be an ideal number of individuals to have for each group?

You know what I would say for each group it's it you know we can be aspirational but I would say that in terms of people all being able to like have a good conversation and participate if you have like six people per group that would be fantastic. like if that if you want to if you want a target number that way you you can start to make your list in your mind and I will say that having that personal outreach saying I'd really love for you to be here we're going to talk about this it's really important to the master plan it's going to make all the difference in actually bringing folks into the room so if you can kind of keep that in mind for how for your outreach I think that's a good target and one of the things I'd suggest is just as November 6th is close November 20th particularly for busy people isn't that far down the road.

Correct. It's a month away. And you certainly want to have some of the folks you're reaching out to start to at least put X's on their calendars. Correct. So, uh, it might be to our advantage. Yeah. I think I may I think it's appropriate to have those conversations like Suzanne was saying about the 20th but in terms of like the public blasting of information the focus on the six so that way people don't get confused and um but yeah absolutely if you have like your direct contacts in mind for those six people if you would now absolutely

can we can we uh collect again I'm hoping to back on that email soon That's a major thing in my life right now. But it should you have a collecting point because obviously you want law enforcement, you want fire, EMS, first responders, the one on the 20th, right? Yes. Yeah. The the uh either the deputy chief or police chief or deputy chief, somebody from all the committees, senior and committee, utilities, planning. I mean, by the time you do this, but so we're not reaching out all to the same people. Well, how do we can we streamline that process by sending our recommendations? I'm just thinking practically, Mr. Chair, you know, it's also within that those four four, right,

chapters. So, you know, some of these people that are on committees maybe aren't directly involved in this, but that's what I was suggesting. Maybe we have a volunteer for each topic. Yep. someone on the committee says, "I'm going to own natural resources invitations and if you if you want if anyone wants to collaborate with me, I'm putting together a list of who I'm going to reach out to." So, I that's what I'd recommend this group kind of come away with tonight is knowing who's your point person for each of these topics in terms of conveying that outreach. So, Marge is going to do natural resources. Natural resources. Yeah. Historic

um transportation I could try transportation. Do does the town have a a safety committee? Yeah, like traffic. We have a traffic safety committee. Yes, we do. Yep. That some representation from there would be great. Like police and fire would be great. Y um you know, plane board DPW DPW DPW I could do transportation. Martha's doing transportation jobs. probably have you if um economic development want me to do it. It's only in your job title.

I have the one of my many titles. Uh, I'm on the board of directors for the chamber, so I can perfect. Usually invite someone and then I I have plenty of uh business contacts, but like Suzanne said, please, if you have your own, just send them to me and I think that's probably fine. Add them to the list, Mr. Chair. But the the other one, the first one, right, land use, that's going to be the sixth. Is that correct? So, yes, the land use boards are going to know about it. I mean, zoning board and planning and whatever. So, that's off the table. So, the four are the ones below. Yeah. Okay. So, I think we just addressed them. I just double checked.

No, I double checked on the top one because I thought I sure I understood correctly. No, I do want to No, please. And you're going to send us this presentation. Yes, Kellyas. Thanks. The other um just the comment that I'm going to just one comment I'm going to make is that um obviously we've been living this for over a year now. the town hasn't. So, we do need to kind of explain things like they're five, right? Um, and I say that in a not a you not a rude way, but just like a very basic way. So,

so as we're kind of, you know, promoting this and um and and talking through it, the simpler the message, the better. Yes. And we can with that too. You all did put together, if I recall correctly, like an FAQ. Maybe I'm there's an FAQ. I think it was Yeah, it's on the website, but it's it's it was heavily it was at the onset of the project, so it it's been a bit of time since it's really kind of been

looked at. Um I think it was probably you best guess um you know drawing from your previous master plan sites and stuff like that. Yeah. Yeah. We can definitely provide some big picture like we'll keep the language simple and we will provide a little bit of um a little bit of explanation about like what what is a master plan and why are we even doing this right? I think having that that two sentence description is going to be really helpful. Yeah. Any other questions,

John? Anything? Good progress being made.

John, you're going to be here uh November 6th. Yeah. Excellent. Good. Anything else from the board? Do you Mr. Chair, do you need any volunteers for this? You're not calling executive committee anymore. You're calling it I don't know what you want to call it. Do you need I'll volunteer for it. I I don't know what you want to call it. Um I'd volunteer for it, too. Um ideally meeting remotely virtually if we can, you know.

Yeah. Yeah. And again like we're definitely just you know ensuring that what we are um kind of you know it's you planning the road map for this entire project and what's the information that the steering committee needs who's who's going to be giving it out and stuff like that. Um so yeah um we'll we'll probably want to think through that. Um I do there is um I actually did not announce this at the beginning but um Jake Butler did kind of you know you step away from you this committee um you know being chair of the planning board a lot on his plate currently. So we are going to be you kind of you um you

working through um you know kind of the planning board to kind of you know appoint someone from from there um to fill that role but we're also needing um probably a vice chair that will be kind of looked at as well. So, more to come on that. But yeah, if you have time to step in on a planning meeting, absolutely. You'll probably get tasks, but that's fine. Trust me. What you're doing, I mean, just to make sure I understand what you're looking to do is you're looking to basically set up for the next meeting. That's it. That's what it is. Yeah. We just want to ensure that all of it all the

It's up to you. I mean, I'm just volunteering. You You don't have to pick me or anybody or Martha or anybody else. It's up to It's up to the committee. Um the committee is just there just to kind of set up for the next meeting, you know, ensuring that you know that any information that Kelly needs to distribute is you provided by Kelly. Um you know, you know, if there's any kind of like risks that are emerging saying, "Oh, we're not going to get this information to this to the to the committee by this date." And then there's just like okay so what you know what date can we get it and stuff like that. It's really it's just that is there already a committee Jeff? So it's

so I just I think there's a little confusion about like scope really. So it's really just like almost administrative work. Mhm. So, it's been chair, vice chair, like your typical chair, vice chair, staff in the RPC, just like I do in prep for like a planning board meeting or a concom meeting where we work with the chairs, develop the agendas, okay, make sure information is already a committee. It's already essentially just for the purposes of conversation. So, we put executive committee on there. So, I don't think we need anybody. I think that's a strong way to put it, but it's, you know, it's just making sure the administrative side of things is done. Okay.

And then if it's necessary, like the wordsmith example Yeah. covering that. But if that were to be something that I'm just going to call it a group would take on, um, I think that would there would be more discussion as to what that actually looks like and if that group of people is appropriate for that. Okay. Decision, if you will, or so that would be ad hoc as it happens. Yeah, exactly. So, Mr. Chair, yes, John. Was did that committee organize this meeting? I will I will take ownership of the word executive committee.

No, no, no, no. I'm not taking issue. I I was going to throw flowers. Okay. I I think this meeting was was well organized and heading in the right direction. And if that's going to be the product of the executive committee, I'm not as concerned as some of maybe our fellow board members are about what might come out of that. And I I'm more interested in efficient, productive, and correct and rewarding greetings, frankly, than I am in them together. We all just full background. So, myself, Suzanne, Cam, Sylvia, Jeff, Jake, who am I forgetting? Anyone?

Is Sean on the call? Maybe Sean. Uh, Faber, that is met, reconvened to make sure we're headed in the right direction, figure out what Suzanne so eloquently explained as far as what the next whatever six some odd months looks like. making sure that we were in agreement as to how that was going to be presented to you all and making sure that the immediate next steps were covered and presented appropriately to you all at this meeting tonight. So again, like that administrative work of putting that together, what does it look like, making sure you get it on time, that's what was done prior to today,

if that makes sense. It was also kind of a partly a request from me because especially with passing the torch and having I know you all have been working and we're coming in new and Sylvia's passing the torch and I have a lot of material to draw upon but one of the things that I think is so important is to make sure that we are using our time as productively as possible. So I really wanted to say like who can I talk to in between meetings? I don't want to like wait a month if I have a question. And so that's what we talked about is just like what's the structure? how do I touch base with somebody and know that that's there. So, I really appreciate the flexibility um to be able to do that because I do think that that leads to more productive discussion. I agree.

Excellent. Any other questions or comments or flowers that you have anyone wants to throw? Is the uh replacement for Jake going to come from planning board? Um it is a planning board seat. So yes. Okay. All right. I will entertain a motion to adjurnn. Motion to adjurnn. Second. I'll second. All in favor, please. I opposed. Abstensions. Meeting is adjourned. Thank you all. Thanks for your time.