Leach Library Trustees - Regular Meeting

Thank you. Thank you very much. Thank you so much. Okay. I would like to start this meeting with the pledge of allegiance if you don't mind. I pledge algiance to the flag to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Um um this is going to be an abbreviated meeting with the impending storm coming. They're they're estimating right now the weather forecast says between 8 and 9 is when the when the ice

I thought you meant 8 n in timing not inches throw something at somebody 8 to 9:00 tonight the weather's going to start. Okay. So, we'd like to get you out of here before you know if we can try maybe between 8 and 8:30. So, if we can get as much done in the first hour, hour and a half and um we're going to therefore adjust the schedule and put the more pertinent things immediately. Okay. And I guess that we're all uh no one's signed up for public comment. So, I have a public Oh, yeah. Go ahead. I'm sorry. Oh, that's okay. It took me a minute to think there.

Linda, what's your address really quick? Uh, Linda Lamin, Ford Griffin Road. Griffin for Griffin Road. Yes. Thank you. Um, road not a road. Thank you. Um, really? Of course I do. Um I'm just wondering um and it could be because of the change of your meetings or whatever. Why are we not seeing the treasurer or have still we have not seen any kind of treasurer's report?

I will say that the treasurer is out sick today. Okay. She called me tonight and she's so she's sick. Um I will tell you that the treasurer sat with Colleen um who handles all of the um you know all of the the reporting the okay for for and with Donner today earlier and they've come up with a process that they can work all together you know and and so they've already come up with some things today and they were able to achieve that and so therefore we should see reporting regularly starting okay we've that we've set they've set up a process and so is they're going to inst you know institute the the new process and get the the reporting on time.

Okay. So you're saying like next month I'm saying that yes what my and I wasn't part of the meeting but the one thing I had had suggested to the treasurer if she knows she has a report that has to be and should be on the web within seven days of the meeting. Then she's got to get the information she needs by 10 days prior from Colleen and from the staff and do and present her meeting on this on the web within seven days of the meeting of and that's what I've asked her to try to do.

Madam Chair, may I may I clarify? Um Colleen and I met with met with Jan yesterday. Um, and what we met with her about was not related to preparing financial reports. It was related to what was put on the agenda to discuss a manifest process for the board. Um, and also since staff was mentioned here, I want to reiterate that the staff have been giving the treasurer the information in a timely manner.

Okay. And I will acknowledge that and I will put that on us that we need to set we've set up a time frame within 10 days the treasurer should work on the report. It should be prepared within seven and that's what going forward that's what we're going to attempt to do. Okay.

Okay. So 7 days from now I should be able to go online bring up the treasurer's report see what all the balances are all of that that is there. money coming in, money going out seven days prior to the next meeting, which in this case we're going to have to reschedu another meeting probably to car cover some of the stuff for this month. So you were saying within a week or so that would be yes in this case it would be the case because we're going to have to have a second meeting. But normally it would be seven days before the the first meeting the first you week of the of the month. Okay. So it' be it would be like the last week of the month it would be posted

so that you would be people would be able to see it absorb it before they come to the meeting. Okay. So where do I do I just go to the trustees website and that's where I'll be able to find it. It will be in the attachment to the meeting. So the financial report from the treasurer should be attached right to the meeting with all of the stuff that's going to be discussed at the meeting. So you go to the agenda on the on the website. Yeah. And right within the agenda there'll be you see the first page will be the agenda and then going further down you'll see the all the reports that'll be in there. Okay.

Yeah. So whatever you guys that had nothing to do with this. That's correct. Yeah. Okay. Okay. Thank you.

Yep. Any other public comment? Um if not, um the first thing I want to discuss is the director's position. Okay. And um I would like to ask a board member to take charge of going forth and and um you know and seeking out a um candidates, a list of candidates and Helen and I have spoken and agreed that we would like to ask Nancy if she she has come up with some great ideas already talking about look at researching different agencies we can and stuff and so therefore I'm going to ask Nancy if she would be willing to take uh lead on this position.

Madam Chair, I would consider it a privilege. Yes, ma'am. Thank you very much. Okay, so that's our first thing. We are we have someone who's going to start now today or tomorrow. She's already been working on I'm going to tell you that right now and we're going to work on that. It's an important position. Yes. So, going through the uh new business, um Donna, would you like to go ahead and um discuss the uh the remediation of the building?

Yes, I would like to do that. Um but I do have a follow-up question regarding the direct the search for the new director. Um there was some documentation shared by Jan by email earlier this evening um that referred to hiring an an outside consultant essentially um to be the one to search for the candidate. Um so by appointing Nancy is it correct to say that you are not going to take that avenue? I would say Nancy is going to set up the process. She's already looked at outside vendors. Uh I, you know, so I'll have her address that.

It it certainly would not be my goal to hire an agency to help us find a director. I think that there are a variety of other ways that we can go about recruiting without spending money that we most likely do not have in our in our budget and we have big expenses already. So I I think with with um your help and some help from other individuals that that want to participate, we will be just fine without hiring an agency. I would hope that my colleagues would agree.

Okay, we've looked into it. Agencies are are charging. I would say nominally it's about 20% of the first year's salary is what I've seen, you know, and when you're looking at, you know, direct a director with say making $90,000, you're you're now talking about, you know, $18,000 going to an agency. You know, we don't want we would prefer not to do that. That money could do much better with our staff and not not paying for an agency. Does that answer your question?

Yes. Um, and just to follow up, the board, is it correct that the board has not voted to dedicate any money to doing like doing so and hiring an agency at this time? Correct. If you're if you're asking if we voted on that anywhere, to my knowledge, and I've been at all of our meetings, we have not. Okay, great. Okay, that's it.

And so now, did you want to do an update on the the renovation stuff? Okay, thank you. Um, so I do have a pretty substantial um, update from REICR to share with you. I'm not going to read through the whole thing because it is extensive. Um, but I will give you the highlights. Um, so um, they did want me to really encourage you to give the okay, I suppose, to um, sign the contract. They really need our contract signed in order to to then go and contract the subcontractors themselves. Um, so at this point, um, it has received feedback from your attorney. Um, and there were some changes, which is fine. Um, those have not I have not presented those to Rearch yet because I wanted your okay to do so. Um, and get the revised one over to Rearch so that we can keep moving forward. I don't know if you really need to vote on that or if I just need like consensus. Well, I would say that until we decide, you know, I mean, we can't vote on money that we don't have. Okay, let me be very clear.

So, you're not the to be clear, town council has already authorized the money. Okay, then we're just So, it's not you're not authorizing money here. You're you are giving me permission to sign the contract to work with Rearch, which you've already approved to work with them. You selected them. So really, I'm just official. If you looked over um what your attorney suggested for changes, are you okay with me moving forward? I am. She sent a It was a lot of changes. I don't know if you had a chance to look at them all. I did. I read them. Yeah. I trust that she was making it, you know, changes in our best interest. So,

and I mean, exactly. you know and obviously the town council has you know faith in you know in in you know us going forward and in making the suggest and Bob Slater was involved with this. Yes. Yes. I'm going to tell you he's a he's a great asset and I think so I personally if Bob Slater and and Don are saying this is what should be done and best practice to be done I'm willing to call a vote and and take a vote at this time. I I'll make a motion that we sign the contract pending the changes from our attorney or have sign and have you present back to Rearch.

Uh I believe the the plan as of right now is that um your attorney would revise the document with the changes suggested and then we would present that back to Rearch. Um and I believe that I would be signing on behalf of the library. I think we want to authorize Don. Okay. And so that Okay. So, I make a motion that we authorize Donna to sign for us when those changes have been made and accepted by Rearch. I second that motion. Roll call. Nancy Hendricks, yes. Beth Marco, yes. Liz Thomas, yes. Helen Pal, yes. Okay, you're all set.

Great. U moving forward in our update. Um the next question to pose to you is regarding building access. Um, so Rearch has let us know that there are going to be a lot of early mornings coming where vendors need to get access to the building somewhere between 6:00 and 7:00 a.m. Um, the earliest we schedule staff right now is 8:30 a.m. So this would um significantly change someone's shift or potentially add admin time. Um, so my ask to you would be to give us permission to give them a key and a security code to the building rearch specifically, not like every vendor. Um, because they will be on site with the vendor when they are there and allow them to get in early so that we don't have to schedule a staff member early to be there. There are days when I will have to be there to meet with them to discuss things, but it won't be every day

conversation. I support that. That's what's done everywhere. Yeah. I mean, I I had my building painted last summer and, you know, our painters showed up at 6:00 in the morning and I'm like, well, I'm not coming open the door at 6:00 in the morning. So, um, I would support a temporary means of access to the building. Um, and as if you're going to issue a key, um, Donna, I I I know that you'll do this, but I'm just saying this for the record. Just make sure that you assure that individual or not even assure impress upon that individual that that he or she cannot make a copy of it and of course that you would like it back when when the job is done.

Yep. I'm also happy to draft up something just to document the exchange of the key and the return of the key. Yep. If you would so choose. Yeah, I think that would be fine. Any more discussion? No. Call Helen. I'll make a motion. I make a motion that we uh allow Donna to give rearch access to the building for early hour um work to be done. I would second that motion. I I have just one question. Okay. Um that key will go to like a supervisor within that company and that's the only person that would have that key. That's correct. It would be either um the superintendent or um the project manager for Rearch.

Okay. All right. Are we ready to vote? Yep. Nancy Nancy Hendricks. Yes. Beth Merkel. Yes. Um Helen Palmary. Yes. Liz Thomas. Yes. Thank you. Okay.

Um and to continue on with my update. Um so I did let you know that a dumpster would be coming. I thought it was this week, but it's actually going to be delivered on Monday. That will be placed in our back lot as well as a portable toilet um for anyone working on site. Um they did want to let us know. So this the thing that's going to start on Monday is the duct cleaning. Um they did sign on the vendor that can if needed um pivot to take care of mold concerns if they find anything while duck cleaning. Um which is great. It won't um interrupt the schedule if they're able to take care of it right away. Um they are starting that on Monday. Um that process involves turning off the rooftop units in the building um which obviously do provide quite a bit of heat. Um, so we're going to be relying entirely on the radiators heat and the hot provided by hot water. Um, so there is going to be more of a need for us to really keep close eye on building temperatures. They do know that if we have another drop in temps. Hopefully we won't, but um, if we do that, they are prepared to bring in electric space heaters to make sure that nothing happens in the building in the meantime. Um, and then as soon as the duck cleaning is complete, they'd be able to return the RTUs to being um, active again. Um, so that will be forthcoming. The exterior envelope consultant has been on site already. Um, they've already issued a draft report. I have not seen it yet, but they REIC does have it. Um, and they are scheduling to return for more further inspection. They have opened up some areas of the drywall and the ceiling in the um the main room in order to have a better look at things. Um and I do know that they're going to have to they haven't yet, but they eventually will have to open up the drywall in the front entryway in order

to see what's going on there. Nancy. Yeah. So, when they started opening that up, did they find any surprises, Donna? So, uh, the big surprise was that they were expecting more rough insulation. Um, and they did not find any. There was insulation, but not what they were expecting for insulation. So, it's not as well insulated as it should be. Correct. So, that I mean, we already knew that insulation would be pro would be part of the scope anyhow, but um they Yeah, they were expecting there to be more than there was. Um, I have a question for you.

Yeah. Um, when we're talking about the heat and and not being able to have, you know, as much heat as, you know, there should be, how is that going to impact any of your staff who are going to the over to the main library to get um, stuff? How will that impact them? Yeah, we're probably going to um, there are scenarios right now where staff are staying in the building longer to work. Um, but I think with the temps being lower, we're going to just suggest you're going in, getting what you need, and coming back. Yeah. So, we're gonna at a different location doing the work. Yeah. We're going to limit their time in the cold. Yeah. I just don't want any of your staff at risk for, you know, any reason.

Yep. Um, they also let us know that part of the duck cleaning is going to involve areas of the building that will not be accessible to the staff while they're doing it, which is totally understand. Um, so they're going to keep us up to date on what areas are available to us and not available to us. Now, uh, have you moved like a lot of your programming equipment and stuff that you use regularly, has that been moved out of there so that you don't have to keep going back and forth in there or there's no place to put it? Right now,

we don't have a lot of storage space. Um, but we have been cognizant of the fact that there's going to come a time when we are going to have probably a couple weeks when we can't get into the building at all. So, we've been trying to plan ahead and bringing like the essentials over in terms of programming supplies, um, office supplies, you know, anything we need to kind of get through that couple weeks. And again, consider if we need to like rent a trailer for storage type of things so they can get an, you know, they can get the stuff out of this out of the trailer, you know, if there's location for it here and, you know, anything that would help the staff. Okay. You let us know what what you need. Okay.

Okay. I mean, we'll consider that. Obviously, our goal is to minimize cost as much as possible, but um if we feel like it's really necessary, I will present it to you. Okay. Thank you. Um Okay. So, that was duck cleaning. Um there was an update um which I I know I put to email and the town council is aware as well that um the all of the rooftop units um after inspection were um said to be in in poor condition. Um and I believe that the scope of the project will need to be expanded to include replacing them. Um that's not official yet, but I think that's where we're headed.

Would you say that again? replacing what, Donna?

The rooftop units, we have four in total. Three of them are active, one of them is not. Um the one that's not serves the historical room and it has not been active for about 9 years. Um that was a previous board's decision to not replace it. Um so that one has been sitting there for a while. The three that are working um are still in are also in poor condition. And um the the thing that's unfortunate is that none of them are capable of controlling humidity um anymore. And with the mold issue, we need to make sure that once the mold is mitigated or is um remediated that it's not going to return. And we need to make sure that the HVAC can handle controlling the humidity. the um indoor doctor, the mole company that we have recommended at least being able to control it at 50%. Right now, we don't have any control of it. So, um I do think because of that that the project is going to have to expand to include replacing those. Um so, that is forthcoming. Um, we do have a um the the same company that's doing the duct cleaning is also going to be cleaning like the registers, grills, diffusers. There's a plan to replace ceiling tiles um because they and especially in the children's room, they did look pretty rough. Um so the entire room is going to be replaced after cleaning. Um the we got kind of some good news. Um we met with the um insurance adjuster and he actually is proposing to expand his initial scope of what the insurance will cover um after looking at the damage

after everything was dry. Um so that is going to include more rooms being covered for carpet replacement. Um so it's going to include the whole main library. It will not include any of really the small rooms off of the main library. like reference office, historical rooms, study rooms. Um, but it is going to go into the office spaces in the back. Um, so that's kind of nice. We had already planned on that probably happening, but now we know that it's likely that insurance is going to cover it instead of town funds. Um, so that's good. Um, they also Oh, sorry.

So, um, that is good news. So, my question is this. We just you just made the comment reduce moisture, which I agree with. And you know, God forbid we have another flood. Please God, no. But is carpet really going to be the best choice? And and that that's a question that I perhaps would have for the contractor, unless Mr. Slater wants to comment on that. No, I can add a little bit. Um Okay, go ahead. So the um the initial report from the initial findings from indoor doctor did say that they would recommend hard flooring. Um however we have really big concerns because it's such a large open space with the sound.

Um we think the carpet is helping a lot with the sound. So what we're actually suggesting and we're not sure yet if it's going how much it's going to be over and above what insurance will give us, right? But we're really looking at moving to carpet tiles. Okay. Um so that easy to replace if anything were to happen again. It is so much easier to replace them. Um because right now we we have we're dealing with a roll of the whole room. So um so that's the idea. That's a good answer and I'm glad to hear that they're they're going to be a little more accommodating in financial support. So that is good news, Donna. Thank you for that.

Yeah, you're welcome. Um so there is some more to the specifics of what insurance will cover um including obviously replacing the drywall and things for the area that was water damaged. Um there is going to be some significant painting covered by them as well. Um that whole main what we call main reading room or adult room um will be repainted um which is great news. So really, we're excited that this we're we aren't happy that this is the way it had to happen, but we're excited that we kind of have this opportunity to um rejuvenate rejuvenate the space.

Um because it hasn't really seen anything in 30 years. So um so yeah, we're excited for that part. Um let's see what else they have to add. Um they also noted that one thing that's going to change with the scope a little bit is that the um flex duct um was looked at um by the duct cleaners and they agreed that it would need to be replaced. It that is 30 years old and they didn't think it would survive cleaning. Um so that is a cost that wasn't initially planned for. Um, we don't have a quote for it just yet, but just so you know that that's coming.

Um, let me see if I had any other I believe that was it for the update unless you had any specific questions for me. I have a couple of questions and comments. Okay, sure. Obviously, there's going to be a massive amount of costs coming in, you know, and who is actually at this point besides you, I mean, you're the the point person that's signing the contract. Who's actually looking at the charges and determining, yeah, we need to get this done or we maybe we can defer that. who's, you know, in the is it the town manager or is it, you know, Bob or how's it how are these decisions being made?

So, I would say, and feel free to chime in, Bob, if you'd like. Um, I would say it's kind of been a team effort. Um, which I appre I appreciate. Um, it's been, you know, I'm sharing the information obviously with the board, but I'm also sharing it with Bob. Um, and with town manager Mhalland. Um while he was out on vacation, I was also in touch with deputy town manager Karen. Um so I I do think it's been very collaborative and um working very well. Um in terms of specifically charges, so whenever in terms of the process for that, when I receive an invoice, I get it authorized by the town manager um to move forward with spending with um paying it, I guess. Um, and then I go through the process of sending it over to finance. It will be added under the library's budget, which I think he explained to you all previously. Um, and then but he he plans for us to be overexpending our budget and to figure out where the money is going to come from on the town side. Okay. And you personally, because this is all on your shoulders, are you comfortable with the amount of collaboration and that you're getting the answers you need from the town and from the from the contractors and stuff? Do you are you comfortable with that?

Yes. Um, Rearch's been great to work with so far. So, okay, great. And I guess I would ask Bob the same thing because you're an expert here in this field. Are you comfortable with the process that's going on right now?

Yeah. Let me just state this with all the unknowns to to what we're finding to what Donna stated and she's on top of this you know all day long plus trying to you know handle staff and keep the library function. um the collaboration between her, myself, uh the project manager Kevin from Rearch, everything is being done over and above to make sure that we're comfortable and then any of these big items like Donna hit on the HVAC that's going to be a process of engineers looking at it. It's not going to happen tomorrow. It's got to happen hopefully before it starts getting cold again, but the library can still function while this is going on. There may be a period you shut down for a day or a weekend they can change these units and get them up and running. But in the summer and early fall, they can do this work without needing heat. Um, so that stuff's going to take some time to process with Kevin because there's going to be two or three prices. I'm sure Donna is going to bring it back to you guys and you're going to review these change orders and understand because you're still ultimately responsible um for the building, but you know, the town manager is is put forward, you know, the funds and the town council. So, this is all above board that everybody knows. Donna just covered it perfectly. Um, you've got a great person here, you know, watching over the library and her staff and, uh, very diligent in paperwork and making sure questions are asked and answered. Um, so you're you're in great hands and we're here all to help each other and keep the cost down. It was great news with the insurance company because that's going to offset some of the costs that you didn't have covered already. So, it's not all doom and gloom. We've got some good positive things out of that. So, I think we're headed in a good direction. It's just going to get a process to get you open and then then work on the bigger items

after that. So, it'll be a little easier when she's back in her office and in in that environment and her staff's able to function like they they they need to um and the community is back using the facility and then you can work on the bigger items. And that'll be up to the town and the town council how they fund it, you know, um because it is one of their buildings and and that. But I'm glad everybody's working together here. It's in that. So, great job.

Great. Thank you for that. I want to thank both of you sincerely very much. I mean, this is like something we would never have expected to happen and something you would never have expected to be a construction manager, you know, but you you know, you're putting on the hard hat. You're doing the hard work and I want to thank you for that. Okay. And especially thank you, Bob, for your expertise because what the community does. You don't have to thank me. Okay. So, bottom line, what what's a guesstimation for opening the library again? Yes.

Um, we had an initial estimate from RER, but that that was before everything new was discovered. So, they have kind of gently warned us that um with the new items that have been discovered, it's likely that will be that could date that date could be pushed out. Um, so we started with miday, we're probably looking at after that at this point. That's even better than I thought then. You know, I mean, it's not great, but it it's, you know, and right now your your staff is all up and working and providing service, right, to the community.

Yes, the full staff is working. we are obviously in a more a smaller space um and in we're floating between buildings even um but everyone's doing what they have to do to make it work which I sincerely appreciate um I know obviously like you said none of us really expected to be here um but not only that the town's also made room for us um which we really appreciate as well um madam chair you had asked me for an update on like what staff is working on I can address that if you would like under this if you would like. Yes, that'd be great. I do have

I believe I gave you all copies of it as well. Yes, I did. Yeah, we see it right here. Current additional work assignments, right? Yep. So, what I did this is kind of a list. Um I know you already have everyone's job descriptions. Um so, this is essentially what I'm thinking of as in addition to their job description. Y um what's had to happen at this point? Um sorry, I'm trying to find my page here.

So I just split it up by job title. Oh, it's right here. Um so I think mine you pretty much know it's probably the most visible to you that I've taken on the project management standpoint for the on behalf of the library. Um and gone to essentially what all the meetings that a director would normally go to to represent the library. Um, so I won't go through mine too much. Um, department heads have really stepped up and in my opinion, they're really serving in an assistant direct assistant director role right now. Um, so taking on some of the things I would normally do. Um, they have really assisted a lot in the day-to-day management of the staff. Um, because I've been having to be over at the library so much or focused on um, the project at hand. Um, so they're they're really picking up on helping staff um, you know, stay focused on their tasks and um, also keep them scheduled. Um, and taking care of any escalating issues or concerns that are coming up. Um, they're also stepping in. I'm keeping them as up to date as I can. Um, I think you've seen that I've been copying them on as much as I can in terms of the building project. um just in case I need to be absent for like a day or so. Um they are they will have the information they need to be prepared to step in and um act in my place. Um we're also at the height of summer reading programming. Um February and March are like huge for us for summer reading planning. Um so they're really at the height of that. I will um say that something that we normally don't have a lot of time to be able to focus on is like looking for grant opportunities. Um we always don't have a lot of time to even seek out sponsors or do some outreach for summer and some of

that has been able to happen more than usual because of our situation. Um I will also give kudos to Becca who actually got a grant for us for summer reading. Um we're really excited for that. That's great. So, um, we don't actually have that money to present to you yet, but that will be forthcoming. Yep. Um, to and I think it's going to be a larger program than we ever would have been able to do on our own. Huge. Um, so we're really excited about that. I I do think that even though we're in this tough situation, there's going to what's going to come out of it are some really great things that we normally wouldn't be able to accomplish,

right? Um, so another thing that we're looking at, and we've already actually had one, um, housing complex in town reach out to us. We're looking to do some popup opportunities. So, actually go to say a housing complex or, I don't know, even another business, say, um, and just have, you know, our table, be able to promote our services, um, sign people up for library cards. Um, I know there's been lots of questions about the building with um, like one-on-one with the public, so I'm sure we'd be answering a lot of those questions as well. Um, so we're if anyone that's watching is interested in having us come visit them, we're happy to make arrangements. Um, but we're also going to ourselves be seeking some of those places out. Um, so we're excited to actually we're we're trying to see this as like our opportunity to get our boots on the ground type of thing and um do a lot of outreach work. So you'll see um there are several positions that I've kind of tasked with that. Um there's also um kind of a motivation to something that we've we've definitely seen over time. I would say over the last year or so, we really haven't had as much time to dedicate to our um like digital um not I can't think of the word not programming but our um

presence presence. Thank you. There you go. That's the word. Social media.

Yes. Like social media, even our website. Um we can definitely build things out more. Um, also we've had asks from, which I really appreciate, from like the friends giving us some suggestions on um, how to get the word out, how to make people feel a little less anxious about all the changes that have happened and get them to come visit us still or us to come visit them. Um, so we have and with some collaboration as well. Um, I really hope that staff are going to more staff are going to be involved in kind of the content creation side of things while we're in this temporary place. Um, but it will also potentially open up some doors to like again get them out into the community. Um, make connections and when we get back into our building, hopefully there will be new faces joining us in the building because of that work that's happening. Um, I don't want to go I know you you're trying to stick to a time limit, so I don't want to go like thoroughly through this, but if you Yes, Nancy,

I do have a couple of questions because I mean, my goodness, summer reading is so important to so many families. Um, and I'm pleased God this this, you know, construction project doesn't take us too far into the summer, but in the event that it does, do you have some places in mind where we can hold summer reading and summer programs? We have some ideas. Um, we've already actually started with those ideas even with spring programs, but I think that those those locations have been really um interested in helping us out that um I think that could continue into the summer depending on avail their availability.

And I don't need a full list tonight, but just as long as you've got some kind of a plan in the works. Something we've had to do is like have a plan B, a plan C in this scenario. Um, so yes, we're prepared with those options. Thank you. I want to commend the both of you and your whole staff in an innovative way that you're handling this as an opportunity

and it's a wonderful opportunity. It's a challenge for all of you too. I recognize that too. But the fact that you're also looking at as as an opportunity and you seem everyone seems to be, you know, um not depressed over the whole thing, you know. So uh you know I I do I want to recognize that that the that the staff has been wonderful. They are wonderful you know and that you know a lot of other people who might be working here may not have as graciously accepted the changes you've had to do in your daily activity and we appreciate that. Okay. I just want to make sure and I want to make sure that you guys ever anything that you need that if we can any way help you get it that you come to us and tell oh we need a you know a trailer to store stuff or we need this or we need that that type of thing you know just let us know okay I don't have the money to personally out of my bank account to fix a renovation but you know u I just want to thank you very much okay thank So, um, is anyone have any questions on that?

No. Okay. And we're going forward with the summer program planning, you know. Yes. Are you like aiming to do more outdoors this year because you're not uncertain about the spacing indoors that you would have during the summer? I would say outdoors is definitely going to be one of the options that we consider. Good. Um that also comes with its challenges because we have to consider, you know, a rain date or how we're going to handle weather. Exactly. Um but we would make it happen. So I'm sure you will if if the you certainly have the determination will to make it happen. Your whole staff does. So it'll be great.

It particularly works well this year. Um the theme of the summer reading is plant a seed read. So it really is an environmental focus. Yeah. So, we're looking at doing some collaborative work as well and um I think it's it's working. You're environmentalist. I love it. Yeah. For the summer. We already have some collaboration um planned with the green team. So, it'll be

great. Good. Good. Yes. The town's been wonderful to the library. They really have. You know, this is truly a community, a family. It's not a community. It's a family here, you know, and I recognize that. Okay. Let me see what's next. Um, so looking at the director's position. Okay, we um Nancy, one of the things you need to you and I and and Jan need to sit down and look at the money because Jan and I looked at the money and we have a serious problem with, you know, we have to come up with money for for a position, right? Okay. But I think right now that's the most important thing is is going forward that you know we're going we're going to have this beautiful almost new library. We need to have a director. Okay.

And so for whoever applies to it, we need to post it and people can apply to it. Okay. The um the other thing is that

we uh I know I'm just to let you know people have suggested to me. Okay. and uh Jan has actually that they were hoping because we have warrant money that for a position for a children's librarian and they were hoping if we didn't have enough money to bring on the the director that we could actually use that warrant money and we looked into it and you cannot we cannot use that 30 almost $33,000 that cannot be used for for a different position for the director I think the if the warrant had said within the second There's a a statement they put in warrants that say after the a after the second f year going forward that money can be absorbed by the library you know um by the library um what do I want to say budget that it can be absorbed that would give us the allowance to use that money for the director's position and in this case it did not say that so that's that was a disappointment but we're still looking for the money. Okay. So, that's our problem. We have to come up with the money, but we need to in in the meantime, you know, thank the god thank god you guys are all here. That's all I'm telling you. Thank God you are all here. Okay.

Did you have anything else to report today? Um, not under the that topic. Okay. Um uh we're not going to do a financial review now because um obviously because um uh our treasurer is not here right now. You know, we did start it. We started putting a a thing and what we had to do is we had to put in projected costs, you know, amongst other things. Um and unfortunately I know one of your requests is was um you know um to get you know bonus money for your two assistants that are helping you.

Madam chair I believe that is a topic we were going to discuss in non-public. Okay. I don't believe that's a topic for public. Yeah I agree. Okay. Um, we do have we have to go into non-public because you have some uh you also have something else, right? For non-public, do you? Right. Um, there are some more items on the agenda prior to non-public. Yes. Yeah. Okay. Um, I'm checking the time. Yeah. Do you want to do contract approvals? Yeah. Yeah. Sh. Okay.

Um, would you like me to proceed with contracts? Okay. Um the first one to present is for Cunningham Security Systems. They are the company we use for our um security alarm. Um so you'll see that's a renewal of our service for another year. Um I will add that this is an increase from last year of 5%. Um but we have had no issues with their with the service they provided. I'm sorry. You said it was an increase of what? 5%. 5%. Okay. I mean, I think that seems reasonable for What do you think, Nancy? I think I wish I could get security for this price for my building. So, I think this is very reasonable.

Okay. So, are we going to vote on that then? Would you like a motion? Yep. Um, I would make a Madam Chair, I would make a motion that we accept the contract renewal for Cunningham Security Systems for $567. I'll second. Roll call. Nancy Hendricks. Yes. Betho. Yes. Liz Thomas. Yes. Helen Palary. Yes. Okay. All right. Thank you.

And the second contract I have to present is from a company called Mightyet. Um they provide to us a um web-based tool called Bestmark that we use for cataloging. Um it's extremely helpful um to us in saving staff time. Um so I would recommend that we renew this again. We've had them for many years before I even started. So, over 10 years. Um, and this cost is actually the same as it was last year. Well, that's good news. Yes, that is very good news. And if it's saving time and effort for your staff, that's great. You know, I'll make a motion that we accept the mighty net uh contract for $466.

Second. Roll call. Nancy. Nancy Hendricks. Yes. Beth, yes. Liz Thomas, yes. Helen Pel Mary. Yes. Thank you. Um those are the only formal contracts I had. I do have um the other quotes are for under staff development day if you'd like me to continue into that. And then there were two others that I sent um by email that up to you if you would like to look at those as other business say or if you'd like to put them off until April. Okay. Well, let's look at the um this stuff first for the staff training. Can you explain when you're going to be doing that and what's going to happen?

So, the board has previously um approved the library to be closed on Thursday, April 9th um for us to have a staff development day. So, for that day, everyone that works will have the same schedule, probably a 9 to5. Um and we will spend the whole day on trainings. Um, and we do have several trainings that there are is no cost for, but there are two I'm presenting that come with a cost. Um, so the first one is a presentation from NAMI New Hampshire. Um they would do a one the 525 price is for a an hour and a half um foundational workshop and then they would also provide about half an hour of describing their services so that we can better help refer patrons to them um that are appropriate. Um, and they also offered um, for comparison sake or if it was easier on the budget um, they could do a 1-hour workshop for 350.

And would you can you explain one more time what what this is? What what's the workshop? Sure. So, NAMI New Hampshire is a nonprofit organization. Um, it's a chapter of a larger national organization that um, really focuses on the stigma of mental health. Um, and they I what I've asked them to come present to us is really a combination of us being able to better assist the public um and also some tools for our own self-care.

Okay, sounds good. And um so you there's like a couple of quotes. The the the one that you the premier one that I'm seeing here was is like 525, right? Correct. And you're saying we compare down from there. Okay. You're saying it's a one-hour workshop and would all of your employees be um in that one workshop, correct?

Okay. So, you're getting every you're getting all of your staff trained for, you know, the one hour for 550. I think that 525 I feel that that's a very you know it's first of all it's important that people you know people with disabilities that are coming in you know to the library and stuff what you need to do is not pe the people have to learn how to focus on what their strengths are and not what their you know what def deficits are and stuff and so I'm sure things like that is is that the type of training they're talking about

right this one would focus on mental illness Yes, that's what I'm saying. Yeah. Okay. So, you know, I think that's important. Are someone who's very disturbed and comes in and they're making a disturbance and can you recognize if it's a danger to the public or or it's just, you know, their way of exuberantly talking and things. These are the kind of things that you need to there's triggers that you have to look for and I'm sure they're going to teach you that your staff that triggers of when you should be concerned and not concerned things I would think. Mhm. You know, so um any comments or Yes, Nancy. So, um this is probably a technical question, but which line item does that come out of, Donna, in the budget?

So, it would be up management services. It would be up to the board. Um so, the the So, to recap, the board has already approved $500 to pay for lunch on this day. That money was coming out of the trustees account. I I remember that. Um, if you wanted this to come out of the budget, I would probably suggest seminars and workshops. Um, which I do believe would overexpend that line. We're already over spent on that one. No, it's not already over spent. Okay. I didn't hear what you said. Okay. Sorry. What would put us over? It would put you over. Yeah.

Um, I also wanted to add So, there was one other um this was more of like the fun bu team building thing. The second one, um, we have a local artist who's been actually doing a lot of public programs for us, Ava. Um, that the public absolutely loves. All of her programs have been really full. And I asked her if, um, she might be willing to help us do more of a team building activity at the end of the day. Um, and what I really love about this is that it's kind of like all an all abilities activity. Um, everyone will get their own um, panel, like wooden panel to decorate how they'd like and um, we will actually be installing it as a larger piece of artwork in the library um, for display when we get back to the library.

Yeah, I love that. And my my my school did something similar where we did um, families create a family curtain and families could create. So it just reminded me of that. I loved the collaborative piece of it. I think that's awesome. Yeah. Okay. So, we're looking at approving two of these programs right now for your your day. Do you did you have others? Nope, just those two. Um Okay. And I wouldn't be bringing any more. This would be it. Um and I just wanted to add that the total request is $720. And now what have we already we we've some trustee money was already um you said that was already Yes. You already approved 500 up to $500 to be spent on lunch.

Oh yes. From the from your trusty account. Yes. Absolutely. Yes. Yeah. Okay. Nancy, can you see what's left in that line item? Yeah. I mean if you can if you can read it. I've got Right. So it looks like it's a Do we have $120 left in that one? I can flip through and find it if I'm reading the right one. We have $392.76ents.

Okay, so that's the one before that. Okay, so um I also wanted to note that while we are closed, I did want to extend there's a professional development opportunity I wanted to extend that would also come out of that line. Um that would be in the range of $250. So, we're looking about $1,200 somewhere in there, right? We're going to have to come up for those these two programs plus that one somewhere 11200 something like that, right? And we're determining where where are we going to put the those charges. Is am I correct? I believe that would be less than $1,000 if I'm doing the math right. Um, yeah. So, yes, it would overexpend the line. So, it would mean

Yeah. essentially balancing out in another way. Okay. 100,000. Okay. Well, obviously um you know the New Hampshire State Library Association uh you know we do follow their guidelines. We do have a code of ethics from them. One of the code one of the codes is that you know that the board can approve charges to go into another line. Okay? Right? If you didn't want it to go in that line, you could choose another line. So what we can say is we need once you spend that one line we can put it into another line. Okay. Right. I would just need to know which line you want to use.

Yes. Okay. So let's let's open discussion of um first of all you know where is a good fit for it. But okay um may I add my suggestion? I would actually prefer overexpending that line because in future budget years it will show that we needed more money. Right. Great idea. Um, and if we put it in another line, you're not going to truly see the accurate expenditure. Yep. I guess do we want to vote to just overspend the line to use that,

you know, because obviously if we start doing more training for the staff and stuff, we're going to need more. I mean, we have not really given a lot of resources money-wise, you know, for staff development. Correct. So I think by showing that cost, it's still a bottom line budget, right? We're not going over the budget, but we're showing true cost, you know, and I think you that's a great idea you have because then we can justify I mean there's so many innovative things coming up that your staff's going to be have to be trained on and stuff, you know. I mean you may be doing AI someday, who knows, you know, in the library. So, one of the free

one of the free presentations we're getting through the state library is on AI. There you go. Donna, do you guys need the 250 approved tonight or can we approve the other two numbers? Um, if you'd like to. I I So, the way I was looking at the 250 was that it's currently within budget. Okay. Um, in the 392 that's in there. So, really what you're approving is spending over that with the um 720. Okay. I make I make a motion then that we um earmark to overspend the $720 to cover these two programs for their staff balance day. Right. I second that motion. Roll call. Nancy. Nancy Hendricks. Yes. Beth Marco. Yes. Liz Thomas. Yes. Helen Palm Mary. Yes. Thank you. May I say something?

Yep. So, um I think it's good to for us to Liz's point to know um that if we haven't appropriately funded a line item that this is the way to do it. I'm a big believer in training and development and you know as we continue to grow and evolve I think it's very important for our staff to be properly trained. So um I I hope that next year when we're working on our budget we'll be able to properly fund this line. So we're going to very heavily rely on your expertise um to properly fund this line. So I just wanted to say that

I agree with that. you know, look at what opportunities are out there, what kind of training you really could, you know, your that your staff really could use, you know, and uh, you know, plan ahead and let us, you know, how know how much we have to put in the budget for it. Okay. Because it's very important for the staff to to keep current. Yes. Okay, Dominic, I feel like the answer is yes, but we've already approved for that day to be closed, right? We don't need to make a motion for that. That's correct. We already did that. Yep. they can share it. So, have we approved all of the ones that you were seeking at this point? Yes, there are um there are two more quotes that I sent today if you would like me to explain those and then up to you if you want to move forward with them.

Was that the flag works one of them? One was flag works, the other was Tucker. Yeah. Oh, yeah. Okay. Go ahead.

Okay. So, um, one of my updates in my report regarding, um, building maintenance is that, um, last week during the blizzard conditions, um, the line within the internal line within our flag pole broke. Um, and also the hardware that connects the flag to the pole um, needs to be replaced. Um, Flag Works is the vendor we've used in the past. Um they're out of conquered and um Megan was great about reaching out to them and asking for a quote. Um so they got back to us with the quote of $775 to repair the flag pole. Right now we do not have the flag up on the flag pole because we can't.

And what were the options? Um there really aren't options there. It's just to replace. Right. Oh the bottom there was options prices. Okay, 169 new flags. Um, those were for the actual flags. Uh, we have backup flags, so we don't need those. We just need the installation of the new line. So, you're just looking for the 775. Yep. Okay. This, to be clear, would come out of the maintenance line. Anyone want to make a motion? Yep. Madam Chair, I would make a motion that we accept the Flag Works uh quote for $775 to replace our flags. Flag

second. The poll, right? Yeah, it's the pole. That's right. Sorry. Three stringing. Roll call. Nancy Hendricks. Yes. Beth, yes. Liz Thomas, yes. Helen Palmary, yes. Okay. Okay. And then the last one then would be the uh Tucker. Um so Tucker,

sorry, Tucker Library Interiors. Um so this is the company that um all of our shelving is from. Um and something again we're look trying to look at things as an opportunity at the moment. Um, we're looking at this as an opportunity to do something we've had in mind for a while in really highlighting and um, identifying our teen space better. Um, and what it will take to do that is to actually move the adult collection items that are currently in that space out of it. Um, and that will involve restructuring our shelves a little bit. Um, so it will mean moving our music CDs out of that area specifically. Um, so this quote that again Megan was great to get um would give us the components of shelving that are needed to um rearrange the way we we shelf music CDs currently. Um, so this is more of a an ask to get us what we need um for when things are put back um after the carpet replacement because that's like the ideal time to really make this um side quest project happen, so to speak. If you want to add anything else, Megan, you

So, one of the things is our CD collection is fairly robust.

By utilizing the new shelving scheme, it will actually allow us to have four additional drawers, which will allow us to thin out the collection without having to weed anything um and have a little space to grow because we're basically at maximum capacity. We actually do have a few extra drawers, so we won't have to buy any of those. This would be really just the structure to support them and it will be um easier to browse. Um and just an addition to clarify, this would come out of the furniture line. Um currently none of the furniture line has been spent and there's $2,500 in it. This would overexpend that obviously because this quote is for 35 a little over 3500

again. So I would suggest the two quotes to go. So this is 30 3500. This is 3500. The budget currently has 2500 in that line. So we're overspending it by again that is a budget line that we have spent m several years now advocating for funds in because of the age of the building and the age of the furniture. Um this is a pretty small project. Um so the fact that that's already overspending what we have is really going to show in future budget years that there's a need. Sure. Um so so again you want to actually display that number on that that furniture line. Yes.

Yeah. Which makes perfect sense, you know. Um any questions, ladies? No. Okay. Any Did we make a motion? Not yet. Not yet. Um, I make a motion that we endorse the use of the furniture line to spend up to the $3,531.80 to when we are back in the building to change the shelving for the side quest. I really enjoy the term side quest. Thank you. I would second that motion. Roll call. Nancy Nancy Hendricks. Yes. Beth Reco. Yes. Helen Pal. Go ahead. Go ahead. No. Go. Helen Palary. Yes. Liz Thomas. is okay. Thank you.

We're just flying through these things tonight. Y Okay. Next. I mean, you have a a tremendous amount of things on your plate here. Yeah. I know you do. Yeah. Okay. What do we have next? There were some unanticipated funds to accept. There are no unanticipated funds this evening. Oh, okay. Okay. Um, schedule of future meeting dates, times, location. I reached out to Kirsten. Yes. And I got some information I wanted to share. Um I wrote it down so I could go through it at least just for

the rest of March in case we needed it. And then for April, I just wanted to make us aware and I can forward this to the board too or I think I may have already done it, but just so we're aware. Um this room is available

for the following Thursdays. 3:12. So that's next Thursday, right? 42 49 which I just noted is your staff development day 416 423 and then I she did not tell me for May yet but I had kind of planned out thinking because 57 then should be our next meeting so I was going to check about that it's also additionally open Tuesday St. Patrick's Day 3:17 Monday 3:23 or Monday 3:30 just for your knowledge. So um 42 right should be our next regular meeting if if we follow our format. Yes. So that one we need to definitely

I definitely want I want to make sure everything is getting booked and um on the on the schedule. Yeah. Okay. Yeah. The um so this room is already booked for you on April 2nd. Thank you. Oh good. Oh for the next board meeting. I'm sorry. Perfect. Thank you. Yes, it is already reserved unless you wanted to move that. Yeah, that's fine. No. So, it seems like we're going to be here a while maybe. Okay. And then 57 then we should we So, I can reach out to her again and just say thank you for that information. Couldn't we? How much have you guys already done that? I don't I don't know. Um I don't know if 57 has been booked already. If you give me a second, I might actually be able to check for you. Yes,

it has been. Okay. So that is great news. Thank you so much. Thank you. And so 42 and 57 have already been booked. That's perfect. Okay. I'm just wondering what the what's cutting today short. Are we going to have to have another meeting this month? You know, so I believe really the only things that you've skipped over is the financial review and if you're still going into non-public, we would take care of that.

Yeah. That that we're gonna have to we're going to do that. Yeah. And yeah, so uh the financial review obviously it's been deferred to the next, you know, whenever the next meeting is because Jan's not doesn't have that presented to us yet. Okay. So basically, um is everyone comfortable that we wait for the financial till 42 and that we not have a second meeting this month? Yes. I feel like we should have another meeting this month. I don't know. I feel like we should have a meeting this month. I think Okay. I don't know. I feel like we've got a lot still to to start repairing. And

you know, I'm agreeing with you because I'm going to tell you right now, we need to sit down and really seriously look at the money because we're having Nancy go into, you know, exploring bringing in a new director. We need to find out what kind of money we have left to do. We're going to have a new board, too. So, I just feel like we need to start getting people into their roles like hit the ground running. Yeah, but they're not going to Right. They will. No, I was saying they're not going to be elected before that new board won't come in until March, right? No, the the elections on the on the 10th, so the next room availability would be the 12th or other dates after.

Oh, okay. You're suggesting actually having them sworn in by the 12th and we just we have a lot to do. So you're saying by March 12th we should have a meeting? No, I'm saying the the election will be the 10th, but whatever the room availability is really the critical piece. But I feel like we have a lot to still do and we should get the new people in so that they can be,

you know, so we can take on our new assignments and our new board duties. I just feel like why wait, you know, weeks and weeks when there is so much to be done, especially at this major, you know, there's a lot happening with the library. Well, I think March I personally would like to have a meeting March 12th, you know, happy to do that. I I just the all of the new people will have to get to Sherry's office like on you know Friday and get sworn in or whatever you know get sworn in previous

I would suggest the 17th um due to the fact that Sher generally needs a couple of days she in the years past is taken a couple of days after the election off so just to make sure that they have enough time to get sworn in because um the election goes from 6:00 a.m. to 8:00 p.m. and she's there the entire time and then they still have to do all the ballot counting and the um the absentee ballots by hand. So, she's usually there and she'll she'll need a day or so. Um so, just to make it easier on her, I would suggest the 17th, which would be um just a few days later. It would be the following Tuesday. Um is that St. Patrick's Day? It is.

Yeah. I'm not available. You No, I am not pottying. I got to take care of my grand puppy. Oh, I just was kind of excited for you to go out on my My son and his family are flying in from Ireland that day. Oh, well, there you go. They're going to be in Ireland and they're flying home and I have to have the dog home and fed. So, could we maybe think about maybe that week the 19th 1819 if somebody if the room is available then or not available? It's not. I mean, according to Kirsten, it wasn't. But there could be other rooms available, right? I don't know. So, we're looking You said um the 23rd is Would the board be open to a Friday at all? No. No. Okay.

Okay. So, the 23rd. So, next is 23rd. Okay. Monday the 23rd is available. Get Sher to come to a meeting to swear everybody in. I don't know. Um do you want to see if she's here? I don't know. She was here. Okay. Megan's gonna see if she's still here. Oh, I was I can email her now. She's here. She's here. The door's okay. Hope she's not still working. She better working. Okay. So, you you mentioned Monday is available. Uh Monday the 23rd. Okay. Yeah. Yeah. Okay. Um let's take Can we take that one? The 23rd.

Yes. 23. You're in Florida. You're not here. I think as long as we have a quorum that's No, I know. As long as we have a quorum. We won't have a chair or a vice chair if Liz is not here. So, someone else would have to run the meeting. Can we do the 17th then? Well, Liz says she's not available 17th. Okay. But as long as we have a close meeting. I am retired as of next Tuesday. Let's back up a little bit. when we're looking at what we're looking also because there'll be the elections that day for for the positions for the board, right? Correct. Tuesday the 10th,

but you would still need like chair or someone else appointed by the chair to run the meeting. Okay. So, Tuesday the 10th is the election is election day. Is the election. Oh, okay. Yeah. Told me that was available anyway. So, that's the election. So, what did we say? Um, if you're not available to send, I'll drag myself in unless unless those people have already gotten themselves sworn in. I Helen, I'm I'm not totally sure legality there. I know. I was just say I I assumed once people got sworn in, I was out. Yeah.

I I'm I've heard varying things about charters and recount days and blahy blah. So, I'll just do whatever I'm told, but Don't worry, I promise I won't show up if I No, I know you. You said it's available 4:16. What day of week? I was on the 23rd. Monday the 23rd is available, but that would be after the next monthly meeting anyway.

Oh, okay. So, the availability I can recap again. Availability for March if you wanted a March meeting prior to the April one. Um, Thursday, March 12th, Tuesday, March 17th, Monday, March 23rd, and Monday, March 30th. Monday, March 30th would be the same week as your regularly scheduled meeting. So, doesn't sound like that's of interest.

Well, we have to have one of these dates to do reorg. Yeah. I'm just trying to figure out when I'm when I'm going to be here. Yep. We need to have elections. Okay. Yes. We got to figure out this this, you know, uh it would be nice to have a full board, but would be lucky if we get a quorum for our elections, you know. So, if we get a quorum, whoever's there will take the four positions. Right. I think St. the St. Patrick's Day probably makes the most sense because kind of a downer for the holiday, but um reorg it makes the most sense giving it gets a week after

in case there's any kind of issue and yeah availability for Sher and so I think that makes sense could be a 15minute meeting where we just take off that would be like at 7:00 at night well I can have the dog at his house before then and be back here that's true okay yeah I guess I can fit in the 17th okay good okay so let's book the 17th for the next meeting right book Dano okay yes please and we'll going going to have elections, right? Yep. And you know, um, Madam Chair, my I I don't know how the rest of the board feels, but we could just have that meeting for reorg that night. Just do the reorg and be done with it. Oh, we don't even have to have a full agenda.

If you want to just do It's up to you, of course, but if you want to do a reorg and you mean the elections? Yes. Just Yeah. Yep. I would ask if we have any other building concerns to discuss at that point, that be entertaining. If you have things to present at that point that would be fine because we don't want to be leaving that from 12:30, you know, significant things in terms of developments that you want to bring to our attention. Sure. But I mean that can be the only agenda item. It could be reorg and update if necessary and then we're done.

Okay. I'm going to send out because all the candidates are not here right now. I'm going to send out an email tomorrow um saying that on 3:17 we're going to have the first board meeting that they they should have already been sworn in. Okay. And come to the board meeting and they'll be they'll vote for the new officers. And to just to be clear, that is going to begin at 7 p.m. Yes. Okay. Yeah. Okay. And then um is it a a special meeting? Is that what you want to call it? It would it would have to be a special meeting. Yeah. If all we're doing is is the Rio, then it's a special meeting. Okay. Right. Yes.

Okay. 3:17 p.m. special meeting. I'll send it out to the candidates. Okay. So that they know and and tell them that they should be you go to the town hall pri prior to that and get sworn in. Okay. Good. Okay. So that takes care of the next meeting, right? Yep. Yep. And did we want to go into non-public? We do. Yeah. Okay. The other thing is we have to have we have to if we're going to do a special meeting and it's just a thing, when are we going to work on budget? Not until we still have to come up figure out where we're going to get the money to pay for a I think that's the new board can do subcommittees. Yeah. There we go.

Okay. At that time, we'll assign a subcommittee. We can if you want. Yeah. Yeah. And obviously someone from You know, we welcome the new board to be on it, but you need to have one of the existing trustees on it who's been following the budget. Okay. So, on the 17th, we'll actually set up a meeting for budget review. Okay. Any other issues that we can think of right now? Okay. And Donna, again, if you have invoices and stuff, whatever, we always will fit those in at the very next meeting. Okay. Because we don't want things to, you know, to to lay around. Okay. Okay. I So, we're going to go into non-public. Yeah, we got to leave the room non public. Yeah, we're going to go through there.

Okay. So, um make a motion that we enter non-public. Um and then we when we come back, we'll probably just reenter public and adjourn. Just so everyone is aware. Um under RSA 91 uh- A3, two A. Yep. Second. Roll call. Nancy Hendricks. Yes. Beth Reco. Yes. Liz Thomas. Yes. Helen Palary. Yes. Okay. We're going to step out right there. So you guys don't need to leave. You guys can We're back. We're back. Last man standing here. Last lady standing. We're all done. So um wait, do we you know I never We're going to take a vote to the minutes.

Um we have to make a motion to come back into public. So, I make a motion that we come back into a public meeting at 8:39 p.m. 8:39. Uh, I second. Nancy Hendricks, yes. Beth Marco, yes. Yes. Liz Thomas. Uh, yes. Helen Pary. Okay. Okay. I make a motion that we seal our non-public minutes for what do we normally do? Five years. Five years. Five years. Yeah. Uh, second. Nancy Hendricks. Yes. Beth America. Liz Thomas. Yes. Ellen Palmary. Yes. Okay. Madam Chair, I make a motion that we adjourn our meeting. I'll second that. And I shouldn't even.

Nancy Hendricks, yes. Yes. Liz Thomas, yes. Helen Hillary, yes. Okay. We are adjourned at 8:39. Those fat.