Capital Improvements Program (cip) Committee - Regular Meeting

Wonderful number of projects on it, so let's go ahead and 6 o'clock, let's kick things off, and Jeff can jump in when he arrives. Okay. So with that, we'll call to order the meeting of the CIP Committee for September 15th. Go right into new business from here.

So just to reiterate where we're at I mean we obviously we're at the I won't say the end because DPW has more than half of the projects which is typical in any community. So we've got tonight and what is it the 25th 30th next week the week after 29. Yeah, 20. Yeah, thank you. So we've got a lot to pack in 2 nights at the same time the end of that we do have to score these so to remind everybody what the process is here is you will finalize the uh recommended capital improvements plan for the next six years that will be forwarded to the planning board it is the planning board that votes and approves the capital improvements plan what and that after a public hearing that is and we already have those dates scheduled so we're hoping to stay on track otherwise it'll Well, then it'll go off track. Once that is done, once the planning board approves the capital improvements plan after the public hearing, then it gets forwarded to the town council and the school board to take action as they deem appropriate. So that is the remainder of the process. And what we had talked about, well, we changed the forms that we use. So you still have to decide how you want to do that. We've already made some suggestions in terms of the prioritization of these. You could either approach it from a perspective that you're going to approve it as it is and then maybe change some of those things in there or just start off in doing your own scoring process. You should probably think about how you want to proceed with that. Keep in mind that time obviously is somewhat limited. That'll have to be done with that. Tonight, you've got, we'll see how far we get tonight, but you've got facilities, cemetery fuel systems, roads, bridges, corridors, and intersections, fleet. I don't know how much time you actually want to spend on the fleet. There's a whole list of trucks that I don't know if you, we'll roll through quickly on. Well, again, I don't know how much time we'd really need to spend on that because basically it is a plan. It is the town council that will approve whatever is going to be moving forward, budgets anyway, on any given year. And, of course, ultimately up to the voters in terms of what they approve for a budget. So I'll leave it up to you how you want to handle those. And then water and sewer projects, there's quite a few of those for obvious reasons. And what I can see are CIPs have not been built up to this extent in the past. So I don't know if I'd spend a whole lot of time on fleet, but on these other things I would spend some time on. These are big projects, and they're obviously critically important to the community. Not that the vehicles are not, but to me those are operational means to an end to be able to – provide the services we have, but these other large capital projects have a lot of significance in the community, and I would spend, if I were you, most of your time on that. So without further ado, I will turn it over to DPW, sir, if that's okay with you, and let them proceed with their presentation.

All right. Good evening. Thank you, Sean. I am Dave Wally. I'm proudly serving as your director of public works. And tonight presenting with me is our deputy director of public works, James Danis. And joining our team, if we get into more specific, real detailed questions, especially on the sewer side of things, there's no one better. and more qualified to do that than Bob Kerry, who is our environmental engineer, and I believe our chief mechanic may be joining with us later on a little bit in case you do have some questions if we get into the equipment side of things. We do have a lot of materials to cover here as the town manager indicated so what James and I strategize to do was try to get through each component of a section like for example with water projects we've got a lot of them will get through all of them and then we'll pause for questions that you have on them rather than each individual specific project and then we can just move on to the next type of category. So again, there'll be 38 DPW projects here that we're going to discuss tonight covering a variety of assets within the town and projects that are necessary. for the build out of the community with roads, bridges, corridors, water and sewer expansion. Obviously our fleet replacement is in a good place now after a lot of hard work over the last several years getting the vehicle replacement program back on track. Facility needs, cemetery expansions, some changes we have with our fueling system. And then obviously leveraging grants and other developer funding opportunities to cover some of the cost of these projects So the the first component we're going to get into I'm going to turn this real quick right over to the James Because this is what is is especially Town Council DePaul is where we've started our PCI process Which is the pavement condition index and that is really kind of your your your baseline your ground floor if you will to start to develop a a more formal road program. So in the years coming, you'll see this fill in quite more as we start to strategize on what roads we're going to do, why we're doing them, what their rankings are, and what the needs are assessed with that and the cost that comes with it. So I'm going to let James kind of take over at least one of the portions of it that we know right out the gate with the reconstruction effort of the lower portion or the westerly portion of Bancroft Road that we have not touched with the sewer project that's ongoing now.

James? All right. So I'll get right into it. As Dave said, this is really kind of our first project in and through in development of a formalized road program within the town. Certainly, road construction is nothing more foreign to, but this just kind of really fits into that context. In this particular case, the lower section of Bancroft Road is in pretty rough shape over time. And the upper portion of the Vancouver oil was was reconstructed or is in the process of being Reconstructed in association with the sewer project sewer improvements that have been happening this year so the the focus of this construction effort is is going to be a reclamation job where they go in they grind up the pavement and Throw in some curbing throw in some drainage address some shoulder conditions um and and really just kind of upgrade the road uh to a uh to a a better standard and kind of remove the tank traps throughout the road one of the other items that this uh this project will do is it's going to address some alignment and uh sight distance issues at or it's intended to address some alignment and site distance issues at the Bancroft, Route 128 Mammoth Road, and Mountain Home Road. I can never remember the name of that road. We have some alignment issues. We have some sight distance issues. We have some approach issues with that. So we're going to kind of examine this really in two parts as a project as a whole, but we're going to kind of bring it together as a singular project if funding, and who knows, I might even be able to get some grant money on that intersection component. Again, the concern here, we want to improve some site distance. We want to improve the roadway approaches, and we want to really kind of improve the condition of the road as a whole. And just kind of a side note, this really also fits into the master plan goals throughout the town under the transportation section. And once again, this is really the first project in our road program or a formalized road program. So just want to get in real quick, just kind of the conditions of the road itself. You can see here this is on the Bancroft Road tail. We're looking south on Mammoth Road. And you've got a car relatively close to the intersection, kind of a small dot there. But you can see really you can't see that car. That car can't see you. And that picture is really kind of taken from the perspective of a driver sitting in a car. You really don't have a whole lot of sight distance. It's actually a lot worse coming down Mountain Home. This next picture, this is kind of down around the low hollow of the road. We've got some diminished shoulder. We've got steep slopes pushed up against the edge of pavement. It causes a variety of issues. You've got safety issues, drainage issues, shoulder issues, so on and so forth. This is really kind of an indication of how our poor foundation of the road, as well as how water damage kind of really destroys what a road is. This is potholes that exist throughout the entire roadway that's not going to be reconstructed with a sewer project. This is just an ongoing exercise. Every time there's a rainstorm, a few more of these potholes open back up. We go out, we fill them. and then they open back up in the next rainstorm, so on and so forth. But again, we have a foundation issue as well as a water issue that really needs to be addressed. This is actually something I used in another project elsewhere where you really can't tell in a picture of just how bad the cross-section of a road is or how bad wheel ruts are. So that surveyor's tape that's in that picture is about five inches up on that paint can. The surveyor's tape is about where the road pavement should be. And this is an identification of a substandard cross-section. That's your left to right where the cross-section of the road where you have the center of the road is higher than the outside edge of the road. So the water drains outward. In this case, it's really indicative that it's significantly too steep, causing issues on behavior of the road itself with vehicle traffic. This is one more picture after this one, but this is just really identifying roadside hazards similar to the embankment that's really pushed up against the road. You have a tree here and this is just one of many that's pushed right up to the edge of the road causing a roadside hazard and safe distance issues. In general, safe distance is usually seven feet before you get into roadside hazard conditions. All right, I'm gonna hand this one right back over to Dave.

All right, so one of the items that the town manager has tasked virtually the whole town to switch over to P cards for our fueling system and that would, essentially make this system is behind central fire. We would need it anymore. So what we did was we looked at what the costs to decommission this building remove it and take it from the property similar a little bit larger in scale obviously but similar to what we did with the crude waste oil drop off little billing that we had there we did that one in house. This one because of the size and the magnitude of the project is a little bit larger. So the cost is going to be is meeting that threshold that requires it to be put into the CIP so this is just kind of. Bulleting that in in kind of highlighting some of the the tasks associated with a project like that to remove that system from behind central fire.

In fiscal year 27 means we're doing it this year correct so.

Yeah, that that is what we're looking for is to send out to get an RFP on that and solicit quotes that we understand what that would be as we get the P cards up and going for the for the town's fleet. Did you want to pause here before we yeah, if there are other questions anything on we kind of went right out we very violate our rules, but the road program has or any questions on that before we move on. or on this facility as well.

Well, I had some questions on Bancroft. Yeah. So I'm glad you're looking at grants. I think that's good to do. And if there was a development going in, I obviously, I mean, we got, what was it, Lamontagne that did the...

UP THE TOP, MONTAGUE BUILDERS DID THE TOP TWO-THIRDS. I MEAN, IT GOT DUG UP AGAIN, BUT THEY WIDENED IT AND FIXED IT. CORRECT. WHICH IS WHY, TOO, THAT WAS SUCH AN IMPACT TO THAT, WE WENT AHEAD AND HAD THE WHOLE ROAD GROUND UP AGAIN AND REESTABLISHED AND PUT IT BACK TO THAT STANDARD THAT WAS PUT IN PLACE AT THE TIME.

SO WAS THAT ONE DONE?

The binder is in place. The berm is in place, and we're going to let that weather for the winter. We're going to protect that berm, make sure we don't damage it. We've put what we call fillets around all of the castings out there so that our plows can not damage those, and they just kind of glide over them for the winter.

I mean, that's the road I take all the time to get here.

Yeah, but the finished pavement will be done next year.

It's the only way you can get onto Mammoth. I guess I shouldn't have let that secret out.

It's becoming more and more known as the detours have kind of shown that, so yeah.

I just had another quick question on that whole project. And this is more curiosity than anything else. When was the last time that I don't remember them ever working, as long as I've lived here, on, I mean, besides La Montaigne doing it, on that road? So that old section has to be like really, really old.

Yeah, did you look into the origination date on that? We don't have going back that far. So when the PCI project kind of kicked off, we looked at really just kind of the last 10 years history. I don't have an exact date.

I'm just thinking if nobody can remember it, it has to be.

It has been a while, yes.

And I think that's why it it kind of rises right to the top of the program right now that because whereas the mounting did the top safe 3rd of it. The sewer project then took it beyond the power lines and down to the interceptor so the next 3rd of it right so it kind of makes sense to finish the road out in in in make it uniform throughout the whole you know length of the roadway and this is probably a stupid question and I'm sure you're going to do it you're probably going to line up. the timing of the finishing to be all at once right because it would be more cost effective well it it depends on when we do the finish coat next year um but this section would be entirely different from that project so uh and i it again it depends on whether or not if it's supported through the cip process and i'm just saying if it was to but if yes if we could align the stars perfectly obviously putting the the wearing course from from end to end would be the preferred method well that's what i would think rather than having that Agreed. And if that means that we do go into it in the construction season and then, therefore, we could time that up into the fall where we did the whole length end-to-end, then that definitely would be the preferred method.

Because that would make it, I think, last even longer if it was all worn.

Well, to have uniform pavement age and less joints and everything else, I couldn't agree more.

So, like I said, they weren't big questions. They were just curiosity questions.

I'll keep them coming. Thank you. You're welcome. Any questions relative to the removal of the existing fuel farm.

A couple questions. What is the cost to the ongoing maintenance costs in capital and maintenance requirements? It talks about a cost here. What do we currently spend on that per year?

Well, that's an excellent question. I mean, I have a vendor that's on board that comes out sometimes twice annually, usually before winter, but they'll change the fuel filters, make sure that the floats are working correctly in the tank levels as well. I don't have an exact answer on our costs associated with it. They're not overly steep unless if you have something fail or if the tank leaks or something to that extent.

Okay.

but nominal. Those are the bigger issues. We've had leaks. Compliance issues is more of the concern with it being an above-ground tank and a secondary containment vessel. It's not exactly the most... a typical fuel system that you see today.

So the pump itself is also the pump handle itself has also been replaced at least once the original I have another picture that shows a completely different fuel pump set up.

I'm so at least that has been replaced for sure so just those types of ongoing things that happen biggest thing is the environmental issues most communities have gotten rid of these pumps okay on that they use the fuel but do T facilities across the state. uh they maintain those facilities all that by retail so for us we've had leaks there it runs out of gas all the time because it's not an automated pump system it doesn't allow us to track it so it's time for it to go before we have more problems than we already have okay um and we'll be buying fuel from either d.o.t which is right across literally on the town line with dairy or we will purchase retail especially for those uh dpw trucks that are up in the north part of the town or fire department trucks so they'll have wex cards plus they'll have uh dot cards so they can fuel up either location okay and we don't obviously pay the tax and that sort of thing so benefits us that way and then there was plans to put in a fuel facility at the new dpw facility it was several million dollars to do that which can be avoided now we don't have to operate and maintain infrastructure uh we'll just live off the economy as the saying goes

And this would just be parking right like they'll be nothing there.

Well obviously the fight upon has they have it you see the right of that picture they have a training to just to look to the right there.

Yeah, but I mean it's it is the need to not planning on building anything the air or anything that's what I was as they're they're interested in that little bit of real estate carve out there would be to expand their little training facility.

There's a town manager indicated just to make it a little bit more robust and they did similarly when we move the waste oil to the right of the photo outside of the photo. They were able to make different types of challenging, you know training courses for their for the employees. So this leads right into the DPW facility. As we know, we have a DPW working group of which Kate is a part of. We talked about it earlier, too. And I believe Bob Slater is here still. So he's another member of the team. We've had nine meetings thus far, two of which were tours of other facilities, one larger than ours, one smaller than ours. to see what we could learn from that this has been an ongoing subject of discussion for the better part of three to four years where we had utilized weston sampson to come in and do a feasibility study and a spatial needs analysis we've pivoted from that now with a working group to look at all aspects of the project and this is where as time goes on newtown manager came along had an idea about the fuel farm and came up with a different solution so that economy of scale, the project would remove that, as you can see in the center of the photo. This is just a concept. There's no engineering drawings or anything, but as we lay out the property, this is what you see. And so we've changed that a little bit. And we now have brought on board an OPM firm as well as we work through this and analyze all of the needs of the facility so that we're only replacing substandard buildings, improving work conditions, certainly in addressing environmental control and stormwater concerns. And then the larger part is really protecting the equipment and the trucks and then the people that work there, our employees. So we'll get into some of the illustrations of this is our our existing condition. Bird's eye view here and we're just going to kind of walk around the property here briefly. This is a very big project obviously so we're just going to kind of pair things down quite a bit but in some of this stuff we've rolled out before I've given a couple of presentations before in the state of the London area DPW which kicked us off into doing some of the analysis and infeasibility says we've done. So and these are existing conditions though as we have today that that staircase there leads into the back end of an old trailer that's you know 50 years old that we house our street signs and stop signs yield and parking. moving around the site, and this is synonymous throughout the site, is miscellaneous storage containers. Here there's a combination of one shed that came from the old, old police station, a shed that came from the old fire station, a CONAC storage box that was actually being utilized here when the facility's employee worked here, and some of the unique items that get stored in that, we move that down there. But as you go around the property, there's other trailers. We were at 11, what I call them, outbuildings, if you will, outstructures. We're now up to 13, actually, because at the top part of the photo, you can just barely see it, but there's two trailers that are cantilevered in the way that they were set there. And the piers that they're on have just become, especially particularly this last winter was a very cold winter, And we got to a point where we just know that it's too risky and too unsafe for employees to be in there. So those have been condemned and we're renting two other trailers on flat ground. The biggest need for this is all of our equipment is outdoors. Some of it is undercover, but even the parts that are undercover, again, they're still subjected to the cold weather. What are we doing here? Losing power on that screen.

We're going to talk about replacing this equipment later on.

So yeah, as we get into the equipment later on in the presentation, we don't want to treat our equipment like this anymore. You know leaving it outside is obvious reasons why we have you know close to five million dollars worth of equipment and to store it like that is just counterproductive to you know the cost associated with with keeping that equipment maintain. The building that's highlighted there is is working into the garage a single big garage that was built in 1970. And so as you can see it's fairly inadequate a lot of poor ventilation for the welding area and grinding area tight work orders on the other side of that truck is a mechanic's trying to do an oil change I believe And as we're trying to wash our vehicles indoors in tight area with no drainage for it. And then the environmental issues that come with just existing. The site itself was never formally laid out. It's just land that has just been built upon and then just stockpiles here and there and park equipment here and there. And fill in areas and try and level them out as best we can but you got to remember you know we work with Greece we work with lubricants we handle aggressive materials such as salt. And you know these things are constantly falling off the truck on the ground with no real stormwater drain anywhere on the property. beyond the gate, which is this area here. We do have some drainage on our driveway that leads off the property, but all of this area here, there's no drainage. And that little pond that you see that's dead center of the yard is not much more than a muck hole that was just dug out And essentially when it fills up with water, which is quite often and when we're washing our trucks there it flows it sheets out of the garage Under the door across the parking lot and into that pond and when it fails it meaning it's full it just sheets off off our property and into the woods, so We really should be better stewards of our environmental impacts that we that we that we're having on going on our on our property And so that's it for buildings per se. Are there any questions on that before we move on to the cemetery stuff?

You just talk about timeline that's kind of with the more the conceptual. Yeah, sure steps and that sort of thing.

Yeah. So right now we're in in the working group is right now in kind of like our public engagement and public outreach stuff. So we did attend the old home day. We were on the common there. We got a lot of good feedback from local residents that we engaged with We will be attending the upcoming Senior Expo. And then beyond that, we're going to be hosting the Household Hazardous Waste Day. And we're using that to our advantage to bring people down to our site so that people can see it. Because pictures are one thing, but being on the property, it truly immerses you in our environment. There are other things that we're contemplating. I have done a presentation some time ago at the Baldwin, so that's another idea as well. Then once we collectively get all that information collaborated back together with the working group, we want to bring a lot of that information forward as a presentation as we are due to do in the charge as well. You know we were supposed to be up you know in around this time this year to bring that forward but timing with everything it were a little off that we were delayed a little bit there and bringing on the OPM as well but we've done a lot of great work and there's a lot that's that we're ready to roll out with as well so.

So what year do we think we're likely to see some sort of one article for infrastructure?

Yeah, so we are targeting, I'll go back, I believe I had it on there at the very beginning, but we are targeting to be on the March 28 ballot. We still have at least another good six months or so to gather up all that information. And then as we get into the budget cycle, you'll be seeing us coming forward with some requests for money to continue on. We've done some borings on the site, but we have other work and other plans that we want to start working on to get you know, better zeroed in on the cost of what this project will be. And as we were talking about with the fuel system, you know, that's an item that's coming out. So some of those initial ranges of, you see, $30 to $50 million, I know those are big dollar numbers, but that's why it's such a large scale. And it's part of the projects that, you know, will be decided upon whether if we can do them now or later. phase the pro phase approach and what not but the initial big first portion of it which is really to address the site issues. The storage and make him storage building and mechanics Bay is really the largest component of the overall project.

I have some questions. Yep. So thank you for explaining the difference, because that was my question. Why is it such, you know, like $20 million? That's a lot of money varying from here to there. But you explained it, so thank you. So far, year to date, how much money Have we spent on engineering, designing this, what is it, OPMF, whatever, firm that you mentioned? I don't even know what they do. But how much, do you have an idea of how much we've already spent getting ready for something that may or may not go through?

Yeah, well there's there's 2 components to it and I can get you that information I I don't want to just rattle off numbers. That's I'm just telling you because the questions out yet. I we can certainly get you the information on what we spent on you know the feasibility study in that in the in the layout in the initial concepts and stuff that was all done by Weston Sampson we're now retaining them as our architect and then the OPM you know we just brought them on and they've started working with us a little bit is OPM. Owner's project manager.

No idea, but thank you.

Essentially what they do is they're making sure that whatever we decide to get built gets built and gets built correctly within what it is that we decided to build. It's a watchdog layer, if you will. A project of this size, you definitively should be engaged with that. That's why it's good to get them in on the ground floor so they understand a lot of the concepts and the intent of why something was designed a particular way and what have you.

And so p.m. firms also again is the for that watchdog approach they control the cost part of the project and proof try to prevent cost overruns and a good chunk of the time the OPM fees pay for themselves because they prevent cost overruns that you might have had to otherwise pay if you didn't have the OPM firm looking out for you.

That's all a big if. We don't know. Right. That goes back to last night. It's all a big if.

Yeah. You can't really. Well, and again, in a project of this size, we want to do our due diligence and make sure that we're not just throwing out an arbitrary tens of millions of dollars number without doing the due diligence of knowing why we arrived at that number.

So the other cost that I think does offset this stuff is you said you're renting trailers?

Yes.

That's a good cost to know?

Yep.

Because you won't have to do that anymore, correct?

Correct.

So that's a good kind of figure to have in here. The other thing is, do you guys have a maintenance fund to take care of these stairs that are falling apart and stuff, or no?

Well, I don't know if you'd call it a maintenance fund. We have our... know department supplies type thing we we address certain things that we can that that makes sense to do so when we get to a point where it's clearly an unsafe situation for example how we condemn those two trailers and now we're renting others um you know there are other things where you know the department of labor will come in and say hey you should put some chicken wire up here because parts could fall because guys get creative when we're looking for storage and they're storing things or stacking things higher than you would if you had a responsible type of a facility to do so.

So I think part of this is you're definitely going to need this to take care of it. If this should all pass and be built, and I don't know what capacity at all yet, because I think it should be small phases, not all at once. I think that's just the pallets. That's hard.

And we are looking at that. That's something that the working group is looking at too.

Again, I had forgotten all about you guys because the council never got an update on anything. So I had no idea you were meeting. I didn't even think to go. I didn't see you at Old Home Day. I had no idea any of it was going on. You didn't see me there? No. I was busy doing my booth. I couldn't barely get out because everybody kept asking me questions.

No, I understand. There's a lot going on in town, and yeah, I get that. I've been keeping the town manager up to date as well on where we're at and previous town managers as well. We're really taking our time.

I'm not faulting you. I'm just saying the liaison never updated us, so I had no idea. Understood. So now I'm going to go read all nine minutes as to what happened. But the other thing I just wanted to... Now I forgot where it was. I think that you need to put that in place. And you know this. We have it for this building. The library really needs to have that maintenance plan put in place. If you're going to get something like this, I would hate to see steers turn into that after so many years at a new facility.

Yeah, I do wholeheartedly agree. I understand what you're driving at. And listen, as a 27-year taxpayer living in town, I understand the magnitude of what this ask will be. So, you know, it's something that I wouldn't say we've been slow rolling it. We've been doing a lot of good work. A LOT OF GOOD LEAD UP WORK, SET UP THE WORKING GROUP TO HAVE GOOD MATERIAL TO WORK FROM SO THAT THEY WEREN'T KIND OF WORKING FROM GROUND ZERO. BUT THIS IS GOING TO HAVE TO BE WELL THOUGHT OUT, VERY STRATEGIC IN NATURE. OTHER COMPETING INTERESTS AS WE TALKED ABOUT, WE HAVE 68 CIP PROJECTS THAT THE SCHOOL DEPARTMENT INCLUDED AS WELL HAS THEIR CHALLENGES. And so I understand what you're saying.

And I'm not doing this to say I'm for or against. I'm trying to do my job.

And a lot of those things that you're asking for will be included in that update as to what's been spent and where we're going and what is the next level of product rollout of information we can have for you and how do we get there and what that cost will be.

And I think also this might be another thing for cost savings to think about. is there's this stuff they sell that you spray, and again, out of my wheelhouse, but I heard about it and I saw about it and I asked some people that know about it, that you can spray underneath your trucks that will help with the salt, even in the nicer weather when you're maybe not washing it. Like you said, it's in the ground. When you're not washing it on a regular basis.

Correct. And I've had many a salesman come to me with that stuff. You can do it before events. You can do them after. You can buy the trucks out the gate with an undercarriage thing. The before and after events, again, like I said, we have environmental issues already existing on the site. And so before we start... you know spraying more chemicals on trucks that that that could you know potentially do more harm to the environment we want to make sure we're doing that in an environment where we have ventilation issues and environmental issues already we don't want to contribute to that more but you know if if we certainly need to wash our fleet far more than what we currently are We just don't have the ability to do so. It's sad to say because these trucks are well over $225,000 per truck now. And we definitely need to be washing them better and taking care of them better. But we need a facility in order to do that. We just simply don't have it. But I understand what you're referring to.

Right, and I think that that's part of this project on your group is the prioritizing of the buildings. What's more important, the office or the fleets? Do you know what I'm saying?

Yes, I do. And we have that phased out like that. And the OPM is working on and already has information that we are right there, ready to roll out on what those cost savings will be over the life of your fleet and how we can extend the fleet beyond. I'd like to see these trucks go from 10-year replacement to 12- to 15-year replacement. And then we can even change the specifications of the trucks better so that they'll last longer. And I just can't do that to certain components of the trucks right now when the chassis is rotting off from underneath it. It doesn't make any sense to make the body.

I understand the whole thing. I just... Yep. All right. I think I'm done.

All right.

Any further questions on the public works facility. Now I just have one comment I would be very concerned if you weren't using an OPM for this magnitude of a project just there's too much risk. Yeah, there's way too much risk not to have been engaged given your You're incredibly intelligent, very professional, understand, but it's not like you go town to town and put in DPW facilities and do all that. So augmenting that experience only helps this town in the long run.

This public outreach and education phase of the project, the OPM, has been amazingly helpful in development. We have a web page that's been developed, working through education materials, outreach materials. We're working on some interview concepts and some blog ideas just to really get the word out to the public in and as much as possible.

And it's an exciting project just in closing. I know we've got a lot more to go through. But when we did that, we put out that RFP. We did have six firms submit. We ruled two out almost immediately. The committee now, this is the working group, we narrowed it down to four. We interviewed the four firms. Well, we had a selection committee, a subcommittee out of the entire working group. We narrowed it down to four firms that we interviewed. And then from there, the selection committee had it down to two. And we even further pressed them on it, too, because they were very, very good. Both of them were good. But we are very confident with the work that the current PMA has done so far. And, in fact, one of their lead project engineers on there is a Londonderry resident himself, too. So we were very pleased with the selection that we all made. Okay. Okay. Cemetery expansion. I know this is one of Deb's favorites, too. It is. Well, we talk about it every year about, you know, if we haven't to add money, we have to put money away to expand the cemetery. So what this project is and why you see that in FY27 is this winter we'll be putting out to bid to expand the cemetery. Currently, there are 86 lots available. That's in the section right there. In the upper right-hand box is the only area left that we have for cremations and burials. full casket burials. All the drainage that is associated with these further expansions is already in place for the next phase anyhow. So the cost should be a little bit lower in nature for the next area that we're looking for. And we have about a one to three years, we estimate, because the the cemetery trustees did vote to change to end pre-sales and gratefully so because in the time that they've done it we would have already have had to have completed this project and probably be utilizing by now had they not done so so now what happens is at the time of internment is when the the graves are purchased for the needs for the family so The next area that we're looking to complete is right here that will provide us with another 224 plots. We have an estimated price of about $400,000 for this area. Again, we'll see what the bids yield. We just did a percentage increase from what the expansion cost, the last one we did in 2018. And then there are future build outs that are planned to complete the entire parcel that is owned by the town. This has been discussed with the cemetery trustees. There have been other discussions of other ways of doing burials up there. Columbariums is becoming more and more popular today where they're kind of an erected structure that's there and you purchase your little nook and it's sealed off and watertight. But you need a lot of upfront capital in order to build those. They are researching that. The importance of doing this next section is just to make the cemetery more symmetrical in nature and complete that area. And then those types of future designs or layouts could be altered to incorporate some other types of burials that are becoming more and more commonplace today. Because, again, we're running out of land, and so you've got to get a little bit more creative in today's world of laying rest to our loved ones. All right. So before I move on on that, so... what we did was I I checked to make sure what the balance was in the in the cemetery expansion so this is what I was referring to Deb because every year we we've got that up there um and I know that no you would want to know this the current balance is six hundred and five thousand dollars so that that every year where we're putting in that that additional Warren article and adding that money um to that fund has helped us get to a point where this is great news we we we have the We already have the design in place, and we'll just be putting that bid out, and we have that we should have the money. We're fairly confident that we have the necessary funding to go ahead and do this without an additional tax impact.

Questions?

Yep.

So do you have an idea of how many cemetery lots we sell on average every year?

So since the answer is yes, prior to pre-sales ending, I had all those numbers, and I can get you that too.

Just curious, because I think, and I'm not sure, have they aligned now the prices of the lots to be more... They did. So that should be... I mean, I'm not saying that's going to, you know, but... That's better.

Yep. In line with the with the expansion discussion was where I highly encourage them. Our rates are atrocious and or were and and it was leading to, you know, multiple lots being bought up and the consumption of the land that we're running out of. So they did. They did adjust that. They're keeping an eye on it because since they've done their adjustment, I've noticed other communities have done adjustments. So we might be falling behind again.

I'd have to do it again.

Might have to.

Well, I think that's only fair. I mean, costs have gone up to maintain them and whatever.

You really... But just from experience, knowledge right now... I'd say we're having about a dozen to a dozen and a half interments a year. But they vary with some people will buy one plot now. They're not buying in bulk. AS THEY USED TO. YEAH. BECAUSE THEY ARE CLOSER TOWARDS THE REST OF THE FAMILY AGING OUT AND THEY KNOW WE ARE ALL GOING TO BE CREMATED. WE CAN PUT FOUR CREMATIONS ON ONE PLOT. THEY ARE ONLY BUYING ONE. You know, trying to figure out what people are going to purchase is a little bit difficult, but, you know, the amount of burials we have per year isn't also correlated directly to what's purchased either because sometimes our interments are already, you know, have already bought. So I'd have to really kind of get back into looking at, we don't have enough data yet. We get a little over a year experience, year and a half perhaps of experience. So we could reel back and look and say, okay, well of the interments, how many new sales do we have? So we'll be looking at that. And at the end of this calendar year, we'll have approximately two years of data on that.

And my last question is, so that 400K, right? I think it would be good. And I know that's an, I heard what you said, but just to see a breakdown of like what is actually, it's going to be used for. Like, in other words, it's going to be to clean off the top of the dirt or put down the thing. But having that broken down?

Yeah, that'll all be in the bid, the explanation of the project and estimated quantities. But yeah, this expansion is fairly simple. It's essentially some earthwork and three new roads or extension of the existing road network. And that's it. There's no drainage associated with this next expansion. It's already in place.

Got it.

Thank you.

You're welcome. Any more questions.

Excuse myself, yeah, yeah, across the street.

OK of school board. It's that night, OK. All right, I'm going to turn over to James now and he's going to get into our bridge program.

I actually have the next several items, so I'm going to be doing a lot of talking. Excuse me. So the first item up getting into a bridge program is the Hall Road Bridge reconstruction. I brought this before the council already once, shifting funds from Stokes Road Bridge over to the Hall Road Bridge. in that it's a highest best use of funds. I certainly can get into that in a little bit more detail. But staying on Hall Road, it's a NHDOT municipal red list bridge, and it's red listed under one category for substructure. It's got poor substructure conditions for scour, I'll show you a little bit on that in a few minutes. This Hall Road Bridge is an important connector on the north end of town between Old Mammoth Road and High Range Road, particularly for fire, police, public works, and school. All these town entities need to use that road, and it's a highly valuable cross from the middle of town to the outside edge. Improve the crossing safety and reliability and long-term service as kind of our goal here. We want to make sure that we have a road that basically stays open. One of our ideas here and likely the final solution is going to be a three-sided rigid frame. Basically, it's exactly what it sounds like. It's two foundations, two sides on the top, and then the road goes over the top of it. And then this, as I mentioned a minute ago, this is going to be funded by the Municipal State Aid Bridge Program at 80%, and then the remaining 20% is going to be funded by funds the town has already received under the State Aid Block Grant Program, which can only be used for bridges. So this is a net zero impact on the tax rate. So just a little bit about the bridge itself. On Hall Road, it's about the midpoint there you can see on this locus map. A little bit of a zoom in on aerial photography. If you knew there was a bridge on Hall Road at all, this is where it is, just northeast of the salvage yard that's there. There's a stream channel that you drive over, and that's where the bridge location is. You can see northeast to Mammoth and southwest to High Range. All right, here's a view of the bridge itself. Nothing magical there, but if you zoom in, You can see the underside of the bridge structure itself. This is where the scour exists. You shouldn't be able to see underneath the concrete. So what's happening is that scour is coming out from underneath the wall. It's failing behind the wall, and it's dragging the road itself down. We have continuous potholes that we're repairing. I have a much, much longer presentation that I've given the council. Certainly can answer more questions on that. And then I want to jump right into the Stokes Road bridge because they're kind of paired up together and then and then I'll pause for questions on both projects Stokes Road bridge the highest probability at this time is likely going to be a removal of the bridge as with the it's going to be paired up with the route 28 128 intersection reconstruction for with an HD ot Under that project, that intersection project, the southern curb cut or eastern curb cut of the Stokes Road itself will be realigned with the existing and reconstructed 28-128 intersection. And then the northern curb cut, or northwest, if you will, the approach on that is really a bad approach. So it's highly probable that the NHDOT is going to be looking to close that curb cut, in which case that would render that Stokes Road bridge void. It wouldn't be used anymore. Okay. The intent here is to remove the bridge. It's outlived its useful life. There's no need to maintain it. It's an asset that's definitely well exceeded its life. I believe it was constructed in 1930. Again, it's going to be coordinated with the estimated 2029 Mammoth Road, Rockingham Road intersection work. Again, and I guess I just went through most of these bullet points. The Stokes Road curb cut is going to be removed on the northern. The bridge structure itself is going to be removed. And the goal is also to remove the causeways and do a wetlands restoration project. And then I already went over the last bullet point there. All right. So same as the last project, locus map kind of gives you a general idea where the project is. I didn't zoom in. I didn't show you the aerial. Sorry about that. So here's a photograph of the bridge. It's relatively close to Mammoth Road. It's a couple of hundred feet off the road. All right, so weight-restricted bridge to three tons. It's already not supposed to be used by anything bigger than, you know, an SU van. We got substandard guardrail. Broken curb, deteriorated, so actually falling off. You can see a big chunk missing there. You can also see how the guardrail itself is attached in a substandard manner. And then you can kind of see underside of the bridge here. We can see the concrete spalling. You can see exposed rebar. Overall, this bridge is in pretty bad shape. All right. So that is those two projects. I'll pause here. You guys got questions on the bridges?

I guess my question on the bridges, because it looks like the road kind of does like a U. Does that mean where the bridge is being removed that both sides sort of become dead-end roads?

No, so it'll just be, I'll go back.

Because I was looking at the map and I was like, how is that?

So where his truck is sitting right there, prior to that would be where a cul-de-sac would be constructed.

Ah, got it.

Okay. Yeah. So it'll be a single entrance road with a realigned southern intersection with the signalized Mammoth Road and Rockingham Road intersection. Okay.

Got it. Okay. Thank you.

And then the northern curb cut would go away, and again, it would just be a cul-de-sac road at that point.

Okay. Thank you. I was having trouble visualizing it.

Yeah, and then that entire area would, again, to the restoration part of the wetlands would be more synonymous with what you see in the background of the photo so that it's back to its natural kind of setting.

funding for this project uh the intent here is that we'll be looking for some arm funding for the west of wetlands restoration aspect of it and the bridge removal portion of it there depending upon how the hall road bridge comes out there'll still be some uh some uh state aid block grant money remaining Any other questions on the two bridges? Nope. I'm going to go through all my pictures again. I'm proud of my animation, so. It took me a while to put this together.

All right.

So this next project is a very convenient culmination of what the Traffic Management Working Group has been going and doing. the traffic management working group developed a project list of about 46 projects town-wide substandard intersections and challenges whether for safety or capacity or both and then we we narrowed it down to 17 critical locations again for us you know safety capacity or or both and then Recently, the opportunity to get what's called an SS4A, Safe Streets for All, grant came about, and an application was put in for that, and the intent of that grant is to pay for a global study of all of these 17 critical locations that the Traffic Management Working Group has been has been working on. So this will really take that work of effort of the traffic management working group and get it to the next level so that we can actually identify improvements, whether it is something from a very simple fix like site distance issues where we remove a little bit of education, vegetation, we add a sign, we paint some, you know, stop bars or whatever, up to a very complex fix of a major, you know, reconstruction and signalize the intersection depending upon where it is. So that's the goal of that. That study will also look at several corridors throughout town. And again, this will be the basis for future projects and how we may potentially obtain grant money for any of these future projects. So just kind of a little bit, this is all traffic management working group stuff that kind of really rolls into this project that's going to be grant funded. And again, 46 locations based on safety and congestion. And then right there, you can see the three corridors that the study kind of isolate. They're all in a red line. You get the 102 corridor, the Litchfield Road corridor, and the Hall Road corridor. Now for safety and congestion, we have three intersections just popped up with little red triangles there. That's Route 28 in Auburn, Route 28 and 128. Route 28 in Auburn is being studied with another project that I'll go over here in just a minute. And then the 128 and 28 is a state project that's actively being done. And then 28 in Stonehenge is a project that is the utilities are being moved for it currently. All right, so the next series of triangles that just showed up, purple triangles, that's all safety concerns. You can see all of those projects are pretty much on state right-of-ways, Route 102 and 128, and a variety of local road intersections at Buttrick, Harvest Moon, Perimeter, North Nashua, Tavern Hill, Avery, Self, and Chase and Bacchus. And the last grouping to show up is for congestion. These are more localized as on Pillsbury Road at Hardy, Pillsbury Road at Gilchrist, Gilchrist, Kendall Pond and south at the southern end of limit of Gilchrist, Harvey Hall and Litchfield. That's one that's being studied right now. And then 128 and Litchfield is the only actual state intersection on that grouping. All right. So I'm going to keep on going. And we have two corridor studies to go over as two additional projects. And then I'll pause for questions. All right, so the first corridor study is the Auburn Road corridor study. That's one I mentioned a minute ago under the critical intersections. This is developer funded. It's $122,000, almost $123,000 of work that's being done under the study. It's triggered by a large PUD up in the northern end of town called Brook Hollow. uh... the support uh... the intent here's the sport adoption of in uh... transportation infrastructure nasa management again it's it's really one of the the goals of that s s for a grant it identifies uh... a a listing of improvements and the timeline uh... in opportunities to uh... to to complete those improvements this particular quarter studies in a study uh... it actually says nineteen intersections is actually twenty intersections That's an error on my part. I apologize for that. And it's going to be up and through the entire Auburn Road corridor, but it's also going to include a portion of 28 and Old Derry Road. 28 and Auburn Road are highlighted in blue, but I did not highlight Old Derry Road. That's kind of a little bit up there, two-thirds on that image. All right, so I want to talk about the other corridor study, and then I'll pause for questions. So this is the Pillsbury Corridor Road Study. Again, it's a developer-funded. It's intended to be developer-funded with a little bit larger fee. As we're in the center of town, we're looking – the scope is going to be a little bit more expanded to include more – deficiencies along that corridor to include not necessarily sidewalk, but pedestrian facilities and that kind of thing. It is going to extend all the way from the Mammoth Road all the way out to the Derrytown Line. And again, the same goal here, the outcome is to provide safety and mobility for motorists, pedestrians, and bicycles throughout the corridor. And then we want to evaluate those intersections and create access management and pedestrian and bicycle infrastructure where we can. And then here again, one more time, it'll coordinate future town projects. So I want to pause right there. All traffic related studies. And I'm curious if there are questions.

No, because that guy over there filled me in. So now I understand it. So we saved you from having to listen to me ask a ton of questions. Let her cheat on the test.

Wow. I feel like I need the questions.

And why is that?

Well, you know, you can put me on the spot and test me.

Go back to the other ones and I could ask more that I don't know.

All right. All right, so let's move on to the next project. Next project is another grant opportunity. The town obtained a $2 million- Congressionally directed spending grant. It's up on Penton Gill Road. The goal here is really kind of twofold. The first is to really identify within the corridor, Where we are currently this this corridor has been studied a lot Since early 2000s, I believe 2005 is the first time it was studied We have a consultant has been stayed on that ever since each time development happens whether it's a private or public project or The corridor gets updated a little bit, so this project will do that. It will identify a relatively minor update to the existing traffic conditions with development that has already happened and future development that may happen. The goal here is to maximize the grant money in as much as possible for the purposes of construction. And that construction can be something simple as signal timing, equipment upgrades on the intersections to as much as, say, a lane widening or a turn lane down towards, say, the Rayward Zora portion of the project. It is not nearly enough money to redo the whole corridor. But this, like the other traffic study, will identify a series of projects and a path forward to achieve those projects. Any questions on this one?

All right. Just remind them it's a 20% match.

So 20% match on that. So the grant, that's actually a good segue. So the grant itself is a $2 million cap, whereas some grants, once you go through the design process, say a CMAC grant, once you go through the design process, it can be 18 months to two years before you finally get to construction. And that original estimate is blown out of the water. And then the state, through its capacity with either federal funds or state funds, will increase that grant value. Here, because it's congressionally directed spending, it is capped at $2 million, period of the story, there is no increase. So anything beyond the $2 million would be at the town's expense. Now, this $2 million is wholly the grant money. Our 20% match is an additional $500,000 on top of this. So the actual total project cost is $2.5 million when everything is all said and done. The other thing on the congressionally directed spending is that it is a time cap. You have a definitive end date regardless of the challenges or slowdowns that you may run into. In this particular case, the Pettengill Road corridor has already been planned and largely built out to accept a four-lane section. Drainage was built for a four-lane section. Utilities were put in place for a four-lane section. It's really a widening project more than anything else if we have that level of funding. Again, we have limited funds, so maybe it's signal timings, maybe it's a lane widening. um and then the towns match um we currently have enough money in a uh unanticipated funds for state aid block block grant money uh to pay this portion of it however there there may likely be some taxation here i just i don't i don't know at this point it probably it's in the tiff district so it is good use of tiff funds yes all right um i think Oh, I'm still talking. So any questions on Pettengill Road before I jump into sewer projects? All right, nothing on Pettengill Road. All right, so Pettengill Road sewer improvement projects. Okay, we have three projects, and these are kind of programmed in there in 29, 30, and 31, and really in order of probability. And then the last project is the largest project, and that one really can be pushed out a bit further. And again, we have Bob back and behind us to answer any technical questions that I might not have the answers to, which more than likely I don't. I'm still learning the sewer system. Again, the combined scope of all three of these projects includes roughly 19,000 linear feet of sewer expansion. So for the Century Village component, it's going to bring 344 homes with substandard septic systems online into the sewer system. There is a Pettengill project, which advances the interceptor up in and through development area and creating development opportunities. And then we have the South Londonderry Phase 2, which is at Route 128-102 intersection, the crossroads, and that is a pump station intersection. as well as addressing some failed septic systems and what is identified as zone C. And I'll get into that in just a minute.

What is an interceptor?

It's a really big pipe taking flow from one location to another location rather than a service pipe. It's a transmission pipe.

Okay, thank you.

Think of it as like, you know, on power supply, right, you have the real large high power lines that are going cross-country that's bringing power into our area. Same thing with those as well. That's what they're doing. The interceptors are moving the volumes of sewer out of town.

Okay, got it. Thank you.

All right, so getting into the first project is the Century Village sewer project. Again, it extends sewer into the Century Village itself, gives us about 344 homes or units. And you can see it show up on the map there in that little red dashed square to kind of give you a frame of reference of where it is in the world. And it addresses a lot of the problems and costly repairs of sewer systems, reduces the potential of groundwater and surface water environmental risks. It adds about roughly 3,700 linear feet of sewer extension. And then again, here we'd be looking for funding opportunities to complete this project. At this point, it is a future project with no funding opportunities presented as of yet. So this is a zoom in of the overall area from the sewer master plan. And then just for funsies, I zoomed in yet again. It's identified as area A in the sewer master plan. What's weird about this map is it's turned sideways. That's just the way the map is. All right, next project up is the Pettengill Road Commerce Park sewer. Once again, it extends sewer service to remaining Commerce Park land along Pettengill Road and Webb Drive. It includes about 3,800 feet of sewer extension. This was identified in the 2003 plan as well as the 2013 plan. As a community development project and it is in the master plan as well. It accounts for a recent growth of low water use commercial facilities. all right so once again i zoomed in on the map uh where it is up by the airport and one more zoom in this is identified as area 15 up in the northwest corner of the town up at the airport All right, so the last sewer project we're going to talk about is the South Londonderry Interceptor Phase II. And you can see the little dashed red line down there. It's down at the crossroads on the southern end of town at 128 and 102 intersection. Again, it addresses some failing septic systems on sandstone, boulder, and granite down in that area. We're going to route this particular project you see as a relatively high cost. The goal here is that that pump station gets in at the crossroads and then is then routed up Mammoth Road all the way to the high school to get into the interceptor up there. The pump station is intended to be a 400-gallon pump station for, I think, what's called Area C on the map. It adds about 12,000 linear feet of force main and gravity, and it will serve roughly 50 properties of multifamily unit and multi-unit commercial. All right, same deal as the other two projects. I kind of zoomed in in the overall area and zoomed in one more time. And again, that's identified as Area C. And once again, the map here, for whatever reason, has turned sideways. So north-south is actually left and right in the image. And that is it for the sewer projects. Questions on the sewer projects?

So, okay. So.

Stand by.

So if we're adding another 19,000 linear feet, to the existing, how much will we have then? So 19,000 plus what's existing?

Oh, how many linear feet?

In total, after all the projects is done, what we have.

Are you talking about in a given area, or are we talking about townwide?

Townwide.

How many miles of...

There's basically 35 miles, about 150,000 feet. Okay. So what you're doing here is, you know, if these three projects go, you're adding another 10%.

It's like 170,000 total feet. Because dairy has their own wastewater plant, and are we paying them to do the sewer? Because at what point do we... Would we want maybe our own wastewater treatment plant or where the sewer goes or there's none of that? It will never happen. Okay.

Well, am I glad you came up.

No, we basically, part of our system goes to dairy.

Yep.

And then the majority of our system, the majority of our flow comes up to Manchester.

Okay.

and and the way the pipe networks are set uh we're actually trying to put more flow to manchester okay because it's a much bigger treatment plant it's well established okay we know the cost involved et cetera et cetera okay the other alternative is not quite as clear okay so because i'm wondering how many how many linear feet of sewer can we add before

Dairy or Manchester can no longer handle it. And then what do we do?

Well, you look at it more as not so much the linear feet, but the sources of the sewer. So you may have a big industrial building that only, believe it or not, adds a couple hundred gallons a day. But you may have apartments and everything where there's a lot more flow coming from that. Or high flow industry might come in. And those are all things we have to kind of balance. But there's a lot of, I would say this, there's a lot of reserve for going to Manchester. And that's why we try to shift everything up to Manchester.

Okay. All right. Because I was just concerned about that. Because when I saw that dairy didn't have the capacity, I was like, what if Manchester starts right? And then and then what do we do?

Okay, Manchester, frankly, is going through some cost increases.

Okay.

And they're going to be being REQUIRED WITH THEIR NEW PERMIT TO DO SOME ADDITIONAL TREATMENT.

OKAY.

SO THERE WILL BE SOME ADDITIONAL COST THERE, BUT IT WILL BE PREDICTABLE AND MANAGEABLE. OKAY. BECAUSE WE HAVE AN INTERMUNICIAL AGREEMENT WITH THEM, AND THERE'S A MECHANISM FOR HOW FUNDING IS COLLECTED FROM THE, I WOULD SAY, THE CONTRIBUTING TOWNS. MANCHESTER TAKES FLOW, OBVIOUSLY, FROM MANCHESTER, BUT ALSO FROM LONDON DAIRY, GOFFSTOWN, AND BEDFORD.

OKAY.

So they ought we all pay our fair share of any of the improvements that have to be made at the plant okay, and they have a wonderful process where if anything is over a certain amount they pawned it okay, so then we have a 20 year schedule to with with affordable pricing.

OK great good right, thank you that's helpful.

Any other questions.

Sorry. And I think what you just said to her about capacity and stuff like that is going to answer my question. But I'm not sure. So why were these neighborhoods picked for us? And do you anticipate any other areas for expansion in the even further future?

That will depend on development. Deb, but in the meantime, these were picked, I would say the first one out of the gate, as James had said, it's more on practicality, if you will, which one is most likely to go first, and that would most likely be Century Village.

Right, I know they have a lot of issues over there, I know that.

And they've been on the map in our plan for 20 years. Okay. So now that we have the South Londonderry Interceptor constructed, which along the way of that picked up Woodland Village, which was about 153 units too. Right. Then it went up, now it's up behind Shaw's, it's up that far. we could not have done this this um extension into century village until that piece of pipe was built so that's been built now so and the interceptor that you heard talk about is you did a great job it's a big pipe it just it just collects along it intercepts other pipes as they join into it adding to the water going into it so it's more flow as you go downstream towards the treatment plant or to the pump station okay so This interceptor will run along basically the, what is it, Winterwood and I can never remember.

I don't know the names, but I know what you're talking about.

The main road there, which will come to me after I go sit down. That will be the pipe that the town would be involved in constructing, and that one is actually funded because we have that planned in our facility plan, the wastewater facility plan. That will come out of basically the sewer fund to do that $1.5 million. that's the two million one um so that's that's basically that will be first because it's most likely to go century village is very interested in contributing their portion to it which will be collect constructing all the pipe to get it to our interceptor that's good next one next one down is the rest of um the pettengill road project and that's essentially that's that interceptor has been built in phases also we kept brought it up the pentagon road first so we could put on ups um basically it was on prologis BELVANCE AND THAT LOWER PORTION.

THE BUSINESSES HELPED US.

ABSOLUTELY. WE LOVE THEIR ACCESS. WE REALLY DO. THEN IT WAS PUSHED UP FURTHER SO THAT WE COULD COLLECT THE HANDLE, THE FLOW FROM FW WEB, THE BIG BUILDING THERE. THAT'S BEEN DONE IN STAGES.

down the road sometime probably soon there's going to be the extra extension that'll go up to service the other portion that hasn't been touched yet and maybe a developer who's interested might be helping us out with that oh there's there's several so and then my last question is um what do you think and i know this is a guesstimation the new pumping station cost how much you think it's going to cost to run that every year

run a pump station every year that size are you talking about the third project I'm sorry are you talking I'm sorry are you talking about the third project we were talking about or which pump station are you the the the new pump station the one we talked about the one you're adding so that would be the third project right which yeah that that pump station generally you talk about Pillsbury Road right

That's the thank you. I'm not sure that you don't pills for a real pump station. Are we talking pills for a road pump station that you think a 3rd pump stations down on one 2020 want to.

Now I'm confused. You guys are confusing me.

When you were thinking, you were thinking about the Pillsbury Road pump station that's presently under construction.

No, that one there is for the project itself, right?

No, there's two pump stations. There's one that Woodmont has to construct.

Right.

And there's one that we are constructing on Pillsbury Road.

Oh, so they, okay. I thought they were both for the...

He's talking about a third pump station down in these projects, which is in the southern part of the town Okay, so how many pumping stations do we got right now?

We will when Pillsbury Road comes online. We will have seven Really seven pump stations.

Holy cow didn't know that. Thank you.

Yeah so your cost average cost for a pump station is I would have to get back.

I mean, it's a ballpark.

A ballpark, maybe $200,000 a year.

Okay.

Depending on its size. Anything else?

No.

Okay. Thank you very much.

You do a good job. Thank you.

Thank you very much.

You're welcome. Thank you.

all right so for this next part i think dave and i are going to be kind of doing it together but dave's going to handle the first part all right so yeah we'll as the town manager indicated we'll kind of try to be brief with the truck replacement program but essentially what we're going to run through here is um You know, the equipment that we have identified, this is essentially put together basically by the year that we receive it. And then we apply our standards to what our replacement program is. Now, as we near these years of the trucks coming up, we obviously take a close evaluation of them and we decide whether if we could push it another year. Sometimes we identify that we've got to move them up a year or two due to the mileage or the wear and tear on the equipment. Obviously, a great deal of our fleet plays a vital role in our winter response. And as we get into the budget season, too, you'll see that the investment is now showing in our maintenance line for maintaining this equipment, which is a good thing because our fleet is getting younger. As we made a lot of investment over the last several years now the key component is to now take care of it And we do the best we can with what we end there all all these things kind of tie together So You know, here's an illustration of some of the trucks we've actually bought so don't think these are the ones we want to get rid of when we when I do the budget process for those of you that have seen over the years I do what I call cut sheets and they that's where I get really illustration on on each particular truck So you can see it, but these are ones that have been replaced essentially a one ton dump truck in the top right and then a one ton utility truck which is utilized by our foreman out doing route chasing for snow and ice control and then for various projects around town. This is an example of our larger 6 wheel dump trucks that is more common place that you'll see when we're out there plowing during winter activity in the wing on the truck as well. It has head front plows, which we can articulate left and right, which is excellent. And then... You know, hopefully if a facility does come down the road someday, we can stretch these trucks' life out longer. To my point, you can see the body there is a painted steel body. You know, there are other components of these trucks that we can change out to stainless steel. But, again, why make them more expensive if we can't maintain them more appropriately than what we currently do? So here is where we've laid out essentially everything that we have in our timeline. So we have a one-ton utility, a one-ton dump coming up, a few six-wheel dump trucks as well, and I believe we have a loader in here somewhere. Do we not, James?

That's not on this one. That's the next slide. Okay, here we go.

So we currently have two loaders. One of them is our front end, meaning front end on the front line. That's the loader that we use to load the salt on all the vehicles in every snow event. We have a backup older model. And so what we would do is look to replace the older model, and then the front line machine would then become our backup. And that's just based by hours. These we don't go by hours. you know mileage it's done by hours on the equipment. Using a loaders and being reliable is obviously you know a couple years back you may recall we had a fairly significant windstorm come through and take down trees and what have you and so these things go out make quick work of reopening up the roadways and pushing things off until we can come back and clean up more appropriately. These next 2 pieces will be talking about these more this year we do not I do not have any equipment coming up for replacement proposed in this upcoming budget calendar. However, What we are proposing this year, and these are in the CIP by virtue of the expense for them, is two new pieces of equipment that we would like to expand our fleet with. And we'll get into exactly why that is in helping us in drainage maintenance. But essentially, like I said, you know, it doesn't make me feel all warm and fuzzy to know we'd have some more expensive equipment. We don't have a facility to put them in. But nonetheless, we are we are kind of dangerously falling behind on our maintenance that we need to do in our drainage system detention basins specifically, which these two pieces of equipment. What would help us? Vastly improve our ability to clear the brush and maintain those those detention ponds So the top photo is essentially a mini excavator and it would have a boom on the boom It would have a flail head mower that can make quick work of grinding down brush in and hard hard all-terrain areas to get to, whereas we would have to try to get equipment in there. And some of these subdivisions that you see designed, they tend to put these detention basins in areas where they make sense, but not for maintenance purposes. They're kind of out of the way. They're not necessarily in someone's backyard, but they're kind of out in the brush or out in the back part of a of a of a subdivision and we do have access roads to get out there but but the difficult nonetheless to get in and then and then do the grunt work if you will and we'll get into that a little bit minute. And then the other piece of equipment is the skid steer on the bottom this illustration has it just having a little front bucket, but they make mowing heads that go on that that can that can do steep slopes and grades and and grind up tall grass and small type of a vegetation. So this is essentially a kind of put this back over to James here and he can get into some of the numbers that we have in swells and slopes with this is essentially a good illustration of one what one would look like when they are built. This is that Silas rock drive. So the new detention swales and basins are in there. It has the established grass and vegetation that's required to prevent from erosion and soils getting into our drainage system and what have you. And these are supposed to frequently require us to go out and maintain and mow the grass. We do have 170 of them in town. So that doesn't sound like a lot. I wish we had the acreage on that, but we can probably come up with that eventually. But with the small size department that we have and the type of work that it takes to keep them looking like this, I'll kind of flip this over to James and the importance of it. You can tie into with what the requirements are of this with our MS4 permitting for stormwater compliance regulations.

All right, so the first bullet point here is really just kind of identifying everything that is DPW. I mean, we maintain everything in town. We have our sewer assets, we have our roads, our curbs, signs, shoulders, buildings, and drainage. We have so many things that we do as a department to keep this town looking good and running good. So just zeroing in on drainage assets and what do we actually have? We have 2,900 just catch basins, that's the manholes you see in the road and drain manholes. We have 192 miles of road in town and much of that, at least two-thirds of that has roadside ditches associated with it that have to be cleaned, mowed, maintained, re-dug out, that kind of stuff. Treatment swales and outfalls. We have roughly, I have a number there, but I actually updated the number. We have 761 outfalls just by itself. Treatment swales, we probably have in excess of 1,000 treatment swales in town. Again, mowing, grading, cleaning, that kind of stuff that all have to be maintained by the Public Works Department. Culverts, we have 617 culverts in town. I got that number, that was an update to that. We have a limited workforce, we have limited time, and we have limited season. A lot of the drainage assets and why this becomes increasingly more important is federally driven stormwater compliance requirements. This is becoming more and more important nationally. All right, so here's an improperly maintained detention basin. This one's on Abbey Road out in the Wilshire neighborhood. You can see the outlet structure right there just barely in the image. That was actually dug out a little bit when I was just recently in there doing some mowing. Another angle of it, what detention basin? There's actually something there in the tree line that accepts water and then disperses it over time. All right, so here's another poorly maintained detention basin, and this one's down on Chase Brook. This particular example, this is actually one that Public Works a few years back went out and maintained. So we decided to come up with what does it mean to maintain a basin when you have one of this magnitude that needs to be maintained. Again, we have roughly 170 detention basins townwide, and they need to be cleaned out every two to three years. So, you know, what are you going to do? You're going to recycle those, you know, 60 a year type of thing to do that. But in this Chase Brook Drive example, it took six DPW workers five days to complete this for roughly a total of 270 labor hours. And for those of us doing the math, that was about a $10,000 effort. That's one basin. We have 170. And through that week, we have a variety of equipment that's used, whether it's chainsaws or chippers or trucks. There's all that wear and tear over a week versus a day. The other issue here that creates when you've got a big hole in the ground, and this particular example was done in the early spring where we still have some snow melt out there before the leaves pop, you have slip, trip, and fall hazard. You have slippery, steep slopes. You have small stumps. after you do some cutting that you're going to be tripping over. It's not a fun activity. Here you have a limited work window. You don't want to do these things in the middle of the summer because you have your foliage. Never mind your regular summer workload with normal mowing and normal maintenance activities. Add to that equation bees, ticks, and the little critters of the world that really kind of dictate that you want to do this late fall or early spring. Not to mention you have landowner disruptions, you have an education and outreach piece. If we have better maintained basins, we don't need to get in there as often, that kind of stuff. All right, so just kind of going through this particular, again, we're out on that same detention basin. You can see most of it's cleared out here. You can see the guys climbing up and down the slope to get there. You see the chipper out in the background. You can't really see this. Well, I can't see it. I'm blind. There's a guy on the back embankment there. He's carrying a log on his shoulder to get over to the chipper. This was not a fun activity, and you can actually see there's still one tree in the center, you know, through all that water that needs to be taken out of there. And I thought you might get a kick out of that. James is making it funny. So slip, trip, and fall. I make light of it, but this is a very real thing. That is what people are tripping on. It is covered in leaves, and that is a safety hazard like no other, particularly on a steep slippery slope.

Yeah. And just to elaborate a little bit further to the disruption to the residents, you know, as you can see by some of the vegetation in some of those previous photos, I mean, those trees are, you know, probably 10 to 15 years old that we haven't even been there. So people move in and they come and go and, you know, somebody moves in and they love their home. And then we show up with six guys and we're backing up heavy equipment and running chippers and chainsaws all week long. And people are like, why are you taking away my buffer? And they don't even understand it and they get agitated and aggravated with our department. And we're really just there doing our job. You know, can we sometimes, you know, be a little bit more proactive and go knock on doors and let them know what we're doing? Yes, we can try to do that from time to time. But we've got a lot of work to do and we try to just get to work rather than, you know, going and explaining or. or debating why we need to do what we need to do. But this is very labor intensive the way we're currently doing it. And as I think James gets into the next slide and he'll show kind of if we can potentially secure these two pieces of equipment, the safety improvement for our workers, the ability to do this work year round where you're in a controlled cab potentially and the cost savings associated with that.

Quick question. On the Chase Brook drive work, is that the average or is that like the... That is on the high amount like does it for all the basins that we have can we like is it 5 you do usually put in 5 DPW workers and that did well days we there's been years where we sexy we don't even get we don't be just a window of opportunity to get out there we don't have it so we don't even go touch and that's why they get so overgrown right.

Um, but typically, you know, some of these, like I said in the beginning, they're, they're in such remote, remote locations. We can't back the equipment all the way into the work area. So a lot of this is, you know, dragging it out and it's, it's labor intensive. So we have a large crew to go and handle it. And you know, one, one guy will usually be running the chainsaw. One guy's running the chipper or the lanyard to pull them up to it. You know, a couple of the guys are tending to it or bucking down the brush a little bit flatter and easier to, to pull out. Um, So, yeah, it's not something you can just send one or two guys out there.

Yeah, no, that makes sense. Now, the mini excavator, that will, so. Getting into that right now. Yeah. Okay. Yeah.

All right, so here's our labor effort example on that same task where, again, we had six DPW workers for five days to complete 270 labor hours using a bunch of equipment. With this one piece of equipment, that drops our DPW operator time to a single guy for one to two days. And, you know, I just kind of threw an estimate anywhere between, you know, 10 and 20 hours of labor. Let's say he stretches into three days if it's a really bad one type of thing. So for math, that reduces from a $10,000 job to an under an $800 job.

And really too, I know obviously we are all heavily focused on every dollar that we possess, but really what we're talking about here is time. The time that we need to do our job, we need to find better ways to do it more efficiently and safer, and there's certainly a means to do that. all right and then great example by the way just yeah you're kind of like yeah the one thing we didn't um throw up there we threw up the boom flail um there but the the the skid steer um basically has a a a front deck that goes on it uh and you know we can have you know the the boom flail taking down the larger brush whereas the front deck is you know getting all the side slopes and and going around and in kind of getting to some of the taller grasses are smaller vegetation and the boom flail is is going after the this types of education that's 3, 4 inches in diameter and grind get down. Plus we're not disturbing the neighborhood or the residences is quickly perhaps we could use a little bit of labor and being proactive and going and knocking on the doors and explaining hey next week we're going to be coming into the neighborhood three detention basins in here this is what to expect and rather you know we're trying to get so much work done we could we could probably do that outreach portion a little bit better.

There's probably not a It's probably not in the future to clean these basins out annually, though, right? That doesn't make sense to do? No, you wouldn't do that.

Not annually. No. Once you get into a position where you have the cleaned out things, you want to be able to maintain them every two to three years. By three years, you're getting into this category right here where that thing is whacking at that brush pretty hard.

But we've had basins out there that haven't been touched in 20 years. I mean, people, you know, had, you know, the original owner was there and knew it. Ten years later, they sold it. It was heavily grown in and then grew into almost forest-like conditions. And we show up and owners are irate. I mean, they didn't even know it was in there, for one. You know, and there's other concerns that they start with. Well, what about the, you know, what about mosquitoes and Tripoli? And, you know, they didn't even know there was, well... THE WATER HAS GOT TO GO SOMEWHERE AND THAT'S WHAT IT'S DESIGNED TO BE. SO IT JUST MAKES THE JOB THAT MUCH MORE DIFFICULT AND, YOU KNOW, CONCERNING.

IS IT FAIR TO SAY WITH THIS EQUIPMENT THAT THE JOB IN ADDITION TO ALL THE SAVINGS WE WOULD GAIN FROM LABOR AND SUCH, IS IT SAFE TO SAY THAT WITH THIS EQUIPMENT IT WOULD BE The basins would be cleaned out more efficiently and effectively than and to then just like relying on the chipper chainsaws absolutely since absolutely in in my 5 years I've been here I I believe we've cleaned maybe about 12.

In 5 years. OK that's not a good rate. Now especially if we have in but to and it could have been more but you know like for example last winter was you know a long winter. And if the long winters lead into were right into the paving season then we missed our window to even get in there and do this type of work we just can't be out there we can in the equipment, but we can't be out there in May June July with black flies and ticks and bees and you know snakes and other other ranks, you know exposing our employees that I find it's just it's just not. It's not, you know, we get to look out for our own employees as well. Yeah, no, absolutely.

So just to kind of step back off the detailed detention basin component of that, if you recall back in the beginning, I identified a variety of drainage assets, which these pieces of equipment will be used to maintain all of them. Well, all of the earthen type ones. So to that end, a detention basin was just a singular example among many which this equipment would be used for. Coming up here in the fall, within the next couple of weeks, we're actually going to be renting one of these machines to do a little bit of excavation work in tight conditions. That rental is going to cost us however many hundreds of dollars or $1,200 or $1,400 for the week to rent it. So it's going to be multi-versatile beyond just a detention base. And it's going to be cleaning out the swales, cleaning out the roadside ditches, which is more of our wheeled excavator. But it still has that capacity in a tighter condition.

How often do we rent that piece of equipment now?

We did rent a piece of equipment like this. First of all, It's not a singular use equipment. We'll have the mowing head. They're not going to rent to you that with a mowing head on it. There's a little bit too much danger in that regard. They will rent it to you with the digging bucket on it, which we did. And if memory serves me correct, I wish Jim was here, but we had it for two weeks, and I believe it cost us close to $8,000 to rent it. For two weeks? Yeah.

Okay.

I did some quick math. So if we take what it the $756 from the 10,214 it's about 9400 bucks. Divide that by the $230,000 the equipment costs that's 20 about 25 basins. So after cleaning 25 retention basins, it's paid for itself. And cost savings.

That was intent of illustrating the cost of a singular basin times the multitude that we have.

And now, yeah, now you divide that out by how many we have. And that puts us in like a three to five year cycle on getting them all done. And then we don't have them, you know, growing out trees, you know, and saplings out, you know, 15, 20 years where we've never touched them.

But what's the life cycle?

on this type of equipment.

Yeah, with that heavy duty use. If you're talking 25 of these basins in a year, that kind of usage, How long or how much anticipated life would that have?

So for heavy equipment like this, we apply a 15-year standard on a replacement cycle, 15 to 20.

But there's still going to be, you still have to put maintenance. I'm sure you have to sharpen all the blades, replace parts. Yes. There's still a cost. And with that much heavy use, I would assume that the maintenance is going to be up there in price. Yes.

As it gets older, yes. And you make a good point about the heads, too. They're not cheap. They're hardened steel and whatnot, and they're fairly costly. Usually when you replace a full set of teeth on it, it's a couple of grand. But you'll get a good full season out of it.

But when you say full season, I guess I need a clarification on a full season. Are we talking 25 basins? Is that a full season? Or are you talking five basins? I mean, I have no idea how much. But you just said earlier, we don't know the levels of these basins and how... overgrown because you said 25 years. I mean, that's big growth. I mean, that's dense. I mean, how can you say that with confidence?

In just this presentation, we gave you three separate basin examples. The first one was a well-maintained one. I saw the pitches.

I understand what you're saying. But I'm also saying out of that 170, how many of them are done? How many of them have been done in the last three years? How many are like 10-year outgrowth? So you can kind of understand the life of this. Will it be able to accomplish what you're saying? Is it even cheaper to rent one? Is it cheaper to hire someone to help with some of the others? I don't know because I don't know what we really, I mean, I know we have 170 because you told me. Yeah, it's 50.

And I don't know the stages of them. Right, we're not stipulating that all 170 of them are in the worst case scenario condition, right? I mean, we can appreciate that. But again, if this was a singular style type of machine too, there's other practical uses we can use it for as well. So this is just the one component where it would be the, what it would maintain.

I understand, but my point is saying that I don't believe that you don't have the place to store it the longevity of it isn't gonna be what you think if you're using it for so many things so much. Like, it's gonna be used hard. Well, how do you know that, though? I mean... Because of what he said.

Well, no, but he...

I mean, they're the professionals, and they're the ones that... And that's why I'm asking these questions, because I think he should be able to tell me that answer.

The use itself is the reason why we have the equipment. I'm not sure why you're not listening. I am. The need defines the requirement of the maintenance defines the need to have the equipment.

No, I know we need the equipment. I'm trying to figure out the longevity of it with the anticipation of projects that you might have not been able to do that now can do.

I don't believe that the level of intensity of use is going to be that high on all of these basins. And the reason why I started to say a minute ago is we identified three separate basins. You know, one was a mowing situation where this piece of equipment likely wouldn't even be used at all. The next one was an ideal condition for this type of a basin. It was heavily treed with smaller trees. This head would go in there and just shred all that stuff to a little bark mulch and then it would be a very quick operation. The last one was a very intense thing to identify a worst case scenario where this would be extremely helpful in reduction of labor hours.

No, I understand what you're trying to do and I think it's great and I'm glad you have a solution for it. What I'm trying to get to is will you be able to accomplish what you need to accomplish with this and only this? You know what I'm trying to say? I do. You kind of know where I'm going with this.

I do. I think what you're trying to say, and I don't want to put words in your mouth, is if we buy this piece of equipment and we believe that we can get the 15-year longevity out of it, but because of the workload we have, are we going to go beat on it so much that it's not going to be useful in eight years? We don't believe so with what we've quantified or what knowledge we have of the workload that's out there uh we know that the way we're doing it right now is is wrong and cumbersome and right it's too much wear and tear on bodies and machines i get that correct um you know and if this piece of equipment was only for a singular aspect meaning this is all we could use it for we didn't talk about the other uh useful purposes of this um and in areas that we can get to and get out into the woods to where you know outfalls are really far out into the woods and we need to go out and do some maintenance out there we need a digging bucket this gives us that advantage where we don't have to rent it in fact some of our projects that we did rent that for this year were we were delayed because it wasn't available so you know sometimes if availability of renting equipment doesn't line up with what when we can fit it into our schedule that's another problem that that arises yeah when are we looking to purchase this vehicle This is something that we are looking to bring forward. And again, because of knowing where we're laid out with the equipment, we don't have anything this year, so we'd like to entertain that this year.

So this is part of a plan, and obviously when there's a budget process, we'll be going into more detail on that, because obviously we've spent a lot of time on one piece of equipment. We've got millions and millions of dollars of infrastructure here. I might suggest that we move on, because we have a budget process in front of us, and we'll have further detailed discussions about that.

I just want to finish up and say the reason I asked those questions is because I wanted you to be able to express to me what problems you were solving with this to justify it. I heard what you were saying, but I wanted it to go to not just saving money, the problems that you were solving. Yeah. And the anticipated length of it, how this was going to benefit.

No, that's good. I appreciate that.

I don't think you understood. I think you thought I was being nasty. I think he thought I was being nasty. But I was trying to not just be cheap, but say how this. is going to get where it needs to go.

Yeah, and to the town manager's point, we plan to kind of elaborate that a little bit further and all the problems that will...

I wanted to explain. I wasn't trying to be negative. I was trying to be a problem solver in the sense of showing all the faults.

Sure.

And then you came back with all the answers, which is what was needed. Right. It's an expensive piece of equipment.

It is. Yep. For sure. Any other questions about this piece of equipment? Mm-mm. Okay. Let's move on. Okay.

I think we're going into water next, right?

Yeah, we're going into water next. What time are we at? Sweet. Chirsten's out back, so she's going to give me a hand on this one. If I need it, I'm going to present it. And Chirsten, she's here out back. She has a lot of the history of the water system in the project. But I'm going to go ahead and present all the projects. So getting into the water main expansion program, it is a series of projects that we're bringing forward. Over the next several years, we have 12 projects, one of which is actually a two-parter, so I guess technically a 13-project series. It's going to be the intent here is to extend, you know, 8-inch and 12-inch main throughout areas where we have significant PFAS contamination issues. Some of the work that these projects that I'm going to identify is going to be a sequencing thing. uh... so as an example we're currently building the high-range road water main we gotta do that before we can get off a high-range rodent and get into some of these neighborhoods of the sequencing scenario here uh... the other here thing here uh... we are looking to leverage uh... grant funds is as much as possible uh... coming up in this year uh... we have put in for two congressionally directed uh... spending grants um for um two separate projects and i'll get into those here shortly um and you know one of the things here to identify um and and really kind of keep keep at heart um the the contamination issues that um we are addressing here Of the 12 project areas or 13 project areas, roughly 62 total percent of all the houses were tested. And of those, 95% exceeded state standard values. So that's a really high percentage of contamination that we have here in town. All right, so just a quick identification of our water main expansion plan. Here you have a big yellow zone there in the center of the map that is bordered by High Range Road on the left side of that yellow area. and Mammoth Road on the right hand side of it that is what we've identified as zone B D I'm sorry zone D and that has seven different projects associated with it I'll get into all of those and then we have six standalone projects throughout town that can be done at any point and they're not necessarily they're not subjected to the completion of other work All right, so getting into the Zone D projects. The first one is actually one of our grant projects that we put in for this year is Project 4A. It's one half of that two project series that I identified. Here you can see the numbers. You know, 60% of the households were tested, and 100% of those had, in this particular project area, had exceedances beyond state standards. This particular project would include work on Bear Meadow, Red Deer Road, and Gregg's Circle. You can see the highlighted GIS imagery on the left-hand side there. That's probably a little easier to read than the map on the right, but the cyan colored lines on the map on the right really kind of identify the road itself. This will expand roughly 7,500 linear feet out into this neighborhood, and the project cost is roughly $5 million. I'm going to go into all of these, all 13 projects, and then I have a summary table at the end that I'll kind of pause on. All right, the next project in this series is the second half of Project 4B. And it's identified as Project 4B. And this project here, here again, you can see those testing numbers. 94, almost 95% of the households tested had exceedances above state standard. This would include water out on Misty, Lawson Farm, the north end of it, Hidden Meadow, and Rabbit Run. Next project up is McIntosh Drive. This is one of our standalone projects, relatively short projects, about 1,200 linear feet of rain, 1,200 linear feet of main, and only about nine houses are served on this small project. It's under a million dollars to do this, so this one will be paired up with another one. Here again, I'll go over that here when I see the summary table. All right, kind of staying on the same map on the right is, and then going over to the left side, we see Rebecca Drive. And 100% of those homes that were tested had exceedances above state standards. Here again, same nine households and roughly about 1,500 linear feet, again, under a million-dollar project. All right, kind of shifting a little bit on the map. We go over to Jefferson Drive. 3,100 linear feet of water main and 32 homes tested. And you can see the exceedances there are 92% of the homes tested. And only about 40, in this particular case, only about 40% of the homes were, total homes were tested. Alright, so getting into the Wilshire neighborhood is identified as project 5 and zone. Oh, a portion of Wilshire neighborhood currently has water. This is actually the back portion of the loop to include the balance of Wilshire, Hampshire.

and ashley and it identifies courier but there's really i think one home on courier maybe two homes on courier there are one two there are three it looks like there are probably at least two or three because i know that my sister lives on that part of courier so i know that part actually very well so her home is included in that i was like oh good for her so anyway yeah there's about two or three so

All right. This is a $5 million project, and this would be just a single project by itself, not paired with anything else. All right. Now, next project up is not a water main project. It's a booster station. The goal here is to boost our hydraulic grade line from 450 up to just about 500 at 498. Oh, I apologize. The new grade line is 540.

Does this mean water flows faster?

It gives you – it's not a faster thing. It's a volume under pressure thing.

Okay. Got it.

This is important because without this, the balance of Zone D outside of those first two projects that I identified as 4A and 4B can't be done without this pump station in place. This is one of those sequencing things. all right so you can see here it requires the rabbit run booster station as well as project 4b to be done this is the lower half of lawson farm you can see the testing proceed testing amount here this is only about two and a half million dollars so this would be paired up with something else Project 8 is also in Zone D. This is the high elevation we're starting getting into. Again, booster stations required. Lawson Farm is actually required in this as well because this is three cul-de-sacs off of Lawson Farm as Manasquan, Cherokee, and Grapevine. Project nine, also zone D, another high elevation project, requires the booster station, Lawson Farm Road also needs to be done. You can see only about half the homes are tested, but 90% of those are above state's exceedances, and this would go on to Nutfield, Hazelnut, Walnut, and Marcona. Project 10 is Shasta Drive. Here again, the Rabbit Run Booster Station as well as the Lawson Farm Road project would need to be done in order to get this project done. Project 11. This is a standalone project off a high-range road, which is already built, so I'm going to call it a standalone project, is Carousel Court. Just under a million dollars, serves 11 homes and just about 1,400 linear feet of pipe. And 100% of the homes that were tested had exceedances above state standard. All right. Our last project is way on the northeast end of town, up off Derry in the Lord and Commons development. This would provide service to Cala and Iris. And you can see about 82% of the houses were tested, and 90% of those had exceedance above state standard. And in fact, in this particular neighborhood, A good chunk of those had exceedances well above. I want to say in the 20s to 30s. And then this is a roughly a $2 million project. This is the other project that we're going for a congressionally directed spending grant this year. all right so i put this slide in here a second time just so we can kind of revisit the intent of the project so just in case you forgot what it was um you know we have again uh 8 and 12 inch water main extensions over the course of 12 projects intended to be over the course of six years We have 464 homes over all of these projects to address high PFAS, water contamination issues, some project sequencing again, the high-range road project, the pump station. It's a rabbit-run booster station is what it is. Some of the projects will get bundled together for bidding purposes, and I'll show you that here on this very next slide. And again, we have a pretty high average of homes with exceedance above state standards. all right so here's the the summary slide here of all of the water projects um you we have i want to say it's i'm going to go right back i think it's a total of about 36 and a half million dollars um for all of these projects total Again, one of the last bullet points, we identified a packaging container, a packaging methodology to get better pricing. The goal here is roughly a $5 million project. You can see pluses and minuses. You've got a six, a five, just under five, two just under five, and then we have one that's a little higher. FY 30 which is the Shasta Drive and Nutfield neighborhoods that one is at about nine million dollars and one more time the goal here is to leverage as many funding opportunities as possible to to get us down this this path and I believe that is it that is all 48 projects that public works has to present.

so um questions on the water i would like uh yeah any questions on the water that i can answer not a question but a statement sure it's about time yeah that's all i'm going to say because i've been asking for waters for oh my gosh i can't even think i want to say 2000 it was before covid so um 2015 16 is when i first started talking about water and trying to get stuff done and this is so nice to see yep

actual steps to move forward so kudos to you guys for doing this yeah just some just some closing statements too again i don't want to cut you off you have questions on the water projects at all um you know there's a lot of information there to digest um but yeah to your point deb um just you know it's been a very busy construction season in town um you know and we appreciate everyone's patience and and people are still Getting a little testy but when it comes to the expansion of the water system the importance of it and why we're doing it isn't just you know to You know put more pipes in the ground and and and whatnot. This is a very very serious problem that we have here You know people are interacting with water in their homes every day that has a known contaminant that is very harmful to their children and their own personal health their pets um so you know this this concerted effort on on safe drinking water is not going away and uh we've we've got the spine so to speak down um high range and i just think the messaging needs to continue to be robust about the importance of keeping on going with it yeah but i understand the the inconveniences but i think the inconvenience is worth the effort

But it's a big kudos to people like Mr. Mulholland, Kirsten, you guys, who have worked really hard finally to get this stuff to come together. I mean, coming up with creative ideas for people to afford to connect to these pipes. I mean, yeah, the state gives them some money, but you guys thought out of the box and came up with ways of helping people.

Just in closing, I wrote a list because I wanted to make sure that I don't miss, you know. Dave, before you close. Go ahead.

And apologies for me not knowing this but if a private resident that's not a like someone test for P fast. They then kind of you. The results come back they have it. The town gets notified of that result correct.

No, no, no, OK. A lot of this that there's a process that we're kind of putting in place as the bill of the system I believe that just it's kind of working on that too You know, and I don't know if this is the appropriate venue to get into all that process I was just wondering if because if that was going to be the case if the time was notified there and

Then you know in the entire neighborhood starts to you know Christmas tree starts lighting up and imagine that he has to pass to pass and does that impact this plan at all so Jeff to let you know that we the state gets caught the state gets copies of all test results and

Two times a year, I reach out to Andy Fuller at the state, and they provide us with the test results for the town, the updated test results. So that way, we're able to track where those things are happening. And there's also a state dashboard where anybody can go online and see where the hot spots are. So we do get that data. We just don't get it every time because we don't have enough time to process that much paper.

Well, that makes sense. I mean, I'm actually kind of happy that we don't get it.

does influence our decisions or our recommendations when it comes to this information what area we're going to delve into next and I will just say one note that we're going to be using normally when you do a grant funded project through the state you have to return any unused grant funds So we're going to have excess grant funds from the High Range Road project. However, the state has given us permission to use those grant funds towards the foray project. So we're going to be able to keep those unused grant funds. I don't have a final number for you, but it's Somewhere between two-thirds to fifty percent one-third to fifty percent of the cost of that full five million dollars to go towards Starting that expansion into the east area of high-range road So we already have that one partially funded so the idea is to in across construction seasons 2027 and 2028 to get at least half of that foray done with the money we have right now. I mean, as James said very well, we've already put in, we've also put in for additional federal money to see how far we can get with that project. And so the idea is as money comes available, as creative funding sources become available, as people come up with brilliant ideas, maybe as somebody decides to donate $100 million to the town, you know, it's all good. We'll move through these projects.

The important part of this is the estimate was $275 million worth of work and we're talking about 38 million. So even though we are making good progress, but it's nowhere near enough progress to really solve this problem. So we're making these incremental changes and it's better than it was before. And that doesn't include the stuff that St. Germain has to do on their dime. It doesn't include the Tinker project off of Ross and Tocanal. That's an additional project, which is good. But we are sort of scratching the surface of the $275 million problem, which was that that was estimated a few years ago. That cost is probably significantly more. So it's not like we have a plan to solve the whole problem because we don't. We just have a six year outlook and we hopefully will get lucky with these two grants. remains to be seen. But the money seems to be drying up and issue and fewer funds to be able to really solve.

Probably the number one public health problem we have yeah, absolutely now it's and then there's a call and it's great to see it on you know here having it yet this discussion at this level. It gives us the baseline to to continue on of the river will continue to build on it, you know I you know for as long as I'm here, I'm you know waters a priority for me. So yeah, just as we continue to kind of.

And in the final and probably most important component of the entire program is that you know we can put all the pipes in the ground want to people don't tie into it right they have to have the money themselves to connect. You know and you know through Tom and his leadership to he kind of came up with a somewhat of a solution that got off the off the ground to start that too because you know some houses are going to be fortunate it might be only a few grand to get in and some some houses are set pretty far off the road and it's going to be extensive and dependent on what's on their property ledge and whatnot it's it's a challenge to to not just get it in the street but get it into the actual home and coming out their tap so the mini excavator is that going to help with this yeah Maybe we can rent ours. But no, just in all seriousness, in closing things up on our side, you know, obviously We discussed a lot tonight, 38 projects to go through. That comes with a huge lift in team effort here. And so I just want to thank my deputy director, James Danis. He worked meticulously on his PowerPoint skills and upping them. And so it was a good learning curve on that. Certainly Bob Kerry, I want to thank him for his vast knowledge of the sewer system and intimate involvement with it as well. John Trotty, we've been on a quick trying to do a download on him. He certainly has contributed to a lot of the information that we presented here tonight. Our chief mechanic, Jim Gazowski, I had hoped he could make it tonight, but he might have had family duties he had to tend to. Um, so, um, but he's been, um, excellent at, at, at diving into that. I certainly want to thank, uh, Chirsten Hilden. And, um, you know, we, we, James kind of robbed a lot of her previous presentation. She's done on that on the water. So that was a, that was a real easy part of it. Um, difficult to explain, but she put a lot of work into that as she was in on the ground floor, when all of this stuff started kicking off, as you illustrated, uh, council Paul, how long we've been going on with this, uh, Denise and Deb in our office for all the information, finance helping us out, and then, of course, Tanya Pinter pulling all this stuff together from all the departments collectively. Massive undertaking for her but but moreover to to the town manager's credit and his leadership, you know The CIP has been completely reinvented this year. It was a massive overhaul and a big undertaking for everybody And I think out years will will only get easier as we've done, you know Set the stage so to speak and things just move now and tweak and we articulate a bit more differently and look at the numbers So so I just want to thank the entire team

i want to say it's it gives me pride to know that to see team pull together like this under a leadership and taking steps i mean this town even though it seems like a lot of things haven't gotten accomplished there has been some amazing changes that have been going on and people don't notice it i notice it because i happen to be buried in it but it's all because everybody's been working together in tangent with each other not You know one trying to take all the accolades or anything like that you guys have all and you're always supporting each other and that is Phenomenal really to see and it's very it makes me proud To say I'm a talent counselor.

That's that's that's good feedback. Good to hear. Thank you, Deb I'm glad you identified that because it really is a total team effort We really I really couldn't thank everybody enough for it for all of it pulling it all together So yeah, I mean six years

to get all that done we we did what 15 years 50 was like 10 years and nothing happened and and in one year we got a six-year plan but it's tangible right that's amazing yeah it is sorry

Well, so has to go. We're just advisory.

Yeah, exciting.

Yeah, that's being a hundred and 10% agree now and that's kind of where I definitely see the CIPs benefit. Outlining those steps and outlining the true needs for the town because it does. I've said this to other departments coming in, thank you for putting the time into it. Thank you for putting all the work and leveraging those resources and hopefully as the years go on, it's not as much of an undertaking, you can just build on it and revise it as it goes, but definitely having this plan. And obviously your PowerPoint skills have evolved. So you'll be able to kind of leverage. You'll be a shared resource through the entire town. Thank you.

Next thing you'll be telling us, we have to have goggles on, 3D vision.

Oh, yeah. Oh, we can do 3D bins?

Great.

Anything else for these guys?

Minutes. Minutes, yes. We have minutes to review and approve. I was not at that meeting. Thank you, John. Thank you, guys.

Bye, guys. Enjoy your evening. Thank you. I was also not at that meeting.

We will postpone those minutes for approval, but they are posted online for review. Other than that, the CIP project submission summary is also in our packet. For the public's awareness, they're able to download that sheet in addition to all of the resources and presentation materials that were presented this evening. Other than that any other business.

The next meeting is going to be deliberations correct. So rooms are talking about all these projects. OK great. It's my first year in CIP so yeah.

Yeah, and then next meeting is September 23rd.

It's a late 29th of the 29th.

Yes, 29.

Hopefully they'll be our final meeting in the new folks of your recommendations off to the plan for their work.

So when we give our recommendations, are we responsible for writing up the whole CIP thing or is that we just, here's our recommendations and then?

So the whole CIP is the documents that you have. So what you would do is there's the scoring piece of it. So we've already given that to you, a recommended score. You can change that if you deem appropriate. You can also say, okay, well, this project we don't think should be on here. We're going to take this one off or we're going to move this one up or move it over here or spread this out. Those are the sorts of things that you would do because ideally you want to try to minimize the impact to the extent that you can on the tax rate as part of the plan. You may say some of these projects. Well, you know this one is not important to take it off. Those are the things I mean your job is to make a recommendation. No one's going to be able to spend as much time as you have that in this 6 year project with the planning board basically they'll have a first reading the live a public hearing that not going to have the time to go through these projects. That's why they're having you do that work. We're not going to be doing the same presentation to them to that level of detail.

OK. Thank you. That's helpful.

And then after the planning board adopts it, it goes to the budget committee and to the town council to use through the budget season. And school board. And the school board, I guess. Cool.

Anything else, folks?

No.

Anyone want to make a motion?

I make a motion to adjourn. I'll second it.

All right. All in favor, please say aye.

Aye.

Chair votes in the affirmative. Thank you all.