Planning Board - Regular Meeting

have a lot of new information. So, we're going to push that to later in the year. Um, there was discussions about late August, early September or somewhere in that time frame to do that community forum. Um, I think that forum is going to change format a little bit of where it's going to be more of education. This is what we're doing. This is what we're bringing forward versus trying to seek community input as we've been had four community forums at this point of trying to get community input and go forward. um if there is something glaring that pops out that someone brings up, of course it'll be considered. We'll look at it, but it's not going to be um trying to get into down in the dirty details again.

I would shy away from August and set my sights on maybe the second or third week in September when everybody's back and re-engaged in, you know, schools and school business. Yeah, there was discussions around that because there's also some September um the open houses. Yeah. So you have the open houses. We also each week it's almost like a different school. You know, one week will be LMS, one week be GMS. So we just have to schedule around that. Be careful. Schedule right after GMS open. Do it right right at GMS's open house. I say as a parent that's also involved like soccer practice is happening and all those things. So I I would actually say before school starts might be easier to attend.

We just have so many people that are out of town in the summertime here. This is really a I would I would almost take a photo of the town people who's going to show and when do you want it? Yeah, I it's something to put out there. I mean, we can put out a form, but we have the email list. Yeah, we would have to see what's there. But I agree with you. I'm coaching Rick soccer this season, so it's I don't have extra time. Um, and going from there. Um, because I also know that Haramman has other critical meeting points and milestones that are due in September. as well.

Yeah. Well, yeah. I mean, I think if we're I think we'll make decisions around when community form date is as we get closer to community form dates, right? Like from a couple of different standpoints, like from a school standpoint, like we just scheduled our summer scheduling meeting today, right? Where we sit and we map out the year for everything that we're going to do, right? So, that will be when we pick dates for open house and for this and for that and everything else that kind of happens. So, we'll slot in everything from there, right? Yep.

At the same time, Paramment's going to be doing um all the work that they're doing, right? And keeping us updated on how that's progressing. We want to make sure whenever we do a community forum, there's worthwhile information to share. If they're not ready in August for something, then that dictates that, right? Like if they are, that dictates that. We could do one in August and we could do one in September. That's we'll see where the process kind of takes us. August sparsely attended. Yeah. And we were just saying like trying to figure out the right time frame for we had terrible outcome for an is August election or whatever it was. I don't think. Yeah.

So I think and you know and what the community forum is exactly we talked and I know you're going to talk about that like smaller advisory team here in a second

but one of the reasons why we're can't not jump to do the one next week is we just don't have enough we don't have new information. It's not worthwhile to try and go through that right now. And at some point the shift in the conversation has to be as you said Dan like not we need your feedback on what the project is. It's informing the community this is what the proposed project's going to be, right? Like ask questions around what their proposal is. And you know, that might not quite be that one that's done in early fall because the final pro we do want feedback from the FTC. We want feedback from the advisory committee. So we can make changes because our date to send to the budget committee and to the school board the proposed final proposal for the project is October 28th. So like backtracking from there, right?

Like making sure because then that's a huge shift in communication as well, right? Like obviously once the proposal is in the hands of the board and budget committee, tweaking it at that point, unless something crazy happens, right? Now whether it it gets on the ballot and whether it gets passed, those are all different things for a different time, but like the project proposal is set pretty much at that point,

right? Um And then yeah, we had the one um committee meeting that we had with Haramman with the smaller GMS project team. Um and again, it was just kind of going over does it make sense to have the community forum? Does it not make sense just due to the lack of new information? Um as they get going, they're kind of in there. They got to do their job now to go really start hammering out the project details. So that's kind of where they sit. Um, we're still planning on meeting once a month with that team in Haramman and Harvey. Um, to just get routine updates, but not try to flood them with tons of meetings and go from there.

Me and Dan did me, it was more Dan because I got interrupted about, you know, five times um with uh Haramman about the floor plan and some small tweaks that we looked at from just the flow of it and stuff like that. Yeah, just basic like yeah flow needs of school. Hey, it would make a little more sense if this was the counseling office versus this being the counseling office. Those type of things. It makes more sense if this is the flex room versus like not flex room, whatever the title is for the Yeah. Well, we Yeah. Basically, we moved the set room. We got rid of a spa. We're trying to um eliminate some square footage, you know, where we could.

Yeah.

Um they call them collaboration spaces, but the better term is going to be flex space because really that's what that is. It's going to be a room that when you have your fifth class bubble, it could serve as a classroom. When it doesn't when we don't need it, then what we can do is we can kind of let the pressure off of sped to all be confined into one room. So then you can you can utilize it. So flex space was better. So, we turned to that and then um we looked at moving some of the stuff that was in the general office complex. So, we shrink that down by kind of moving some of the stuff elsewhere. That also made sense for it to be more in the student population than over in the office complex. So, I think we made some good moves and now we're they they didn't do anything. Um Lisa was great, but she was doing PDF drawings all over it. So, so some update will come. Did you eliminate significant square footage or just

rearrange? Significant. No, there I mean it's it's not really po. We could eliminate a significant square footage, but you also wouldn't necessarily be preparing for for any future. You know, we could we could eliminate it, but then it's like this is our population and we better better stick to this or else that conversation that we're back to music on a cart or you know, like so. Yeah. And that that's not that like that smaller conversation like if we're going to have that we can have that conversation with the advisor team and with FC like that larger cut off and like what that means right um that needs to be a bigger discussion than me and Dan yeah around with like

we did well I mean and lobbing anything off it would be like I mean we're at the point where it's like well maybe the second floor doesn't have to be the entire thing of the first so that you're but even that it's not full savings cuz it's still the same amount of roof. It's still you you need a 25ear solution which you should be looking at. So yeah, any savings you found was really just the savings that you're going to get from the exterior wall that you don't have to extend. But every little bit helps. Every little bit helps. But yeah, but hopefully if we can scrimp and say we I'll say this, it was much more of a scalpel approach than it was a a hatchet. Yeah.

Yeah. We don't need the uh auto tinting like triple pane windows. We can go with just double pane. That's not even That's We got to pass a bond before we even have those conversations. Windows. Yeah.

All right. Anything else to bring up with GMS? It's been kind of quiet at the board level on it just because we're letting Harman and Harvey do their their thing as they go forward. Nope. Excellent. Moving right along into new business. Um or sorry, I wanted to recover the meeting minute conversation that Denise that you brought up. Um so there was a conversation at the last board meeting about providing um Miss Sullivan uh access to the meeting minute folder for her to be able to drop the meeting minutes directly into the draft and then move them to approved. We can send out the link to everybody so they can see them. So it's not just relying on me to send them out and go from there. Um we started pushing that forward to make that uh we started getting her access and everything to the folders. So once we know that is up and working then what we'll do is we'll we'll I'll send out the links to everybody and then that'll just be the process going forward and there'll be a formal announcement of that um as we go through it. Any questions? All right. Good evening, Mr. Brunell.

Good evening. Um, moving over into new business, I would like to welcome a potential new community citizen community member potential and going from there. Um, a quick introductions. My name is Daniel Dwit. I am the FIC chair and I'm a school board member. Uh Ray Peoples, uh citizen school board member, state rep. Um Carrie Doug, budget committee representative. John, Denise McHugh, citizen rep Mitchell, principal, GMS. Okonnell, superintendent. Hi. Hi.

I'm Mara. Uh I'm Mara Taylor. I've been living in Lfield for four years now. as a child at GMS and I have a child at LMS. Um I have uh in my super brief background about me uh I trained as an archaeologist and I work now as a curator in a museum uh down in Massachusetts caring for archaeological collections and materials. Um, I've done a lot of facilities improvement work at my workplace as we underwent a full renovation where we had to move the collection to coordinate and make make room for needs. Um, looking into the future 25 year plan out into the future while supporting educational approaches and things like that. So hopefully I have some knowledge and background that can be helpful. I've got kids in the system. Um, and want to try to contribute to the community in some way.

You know, GMS is old, but it's not like archaeologist old. I mean, I could take you to a really bowl and we can see what we can find. Just don't do it over the leaf field. Yeah, not a good place.

Um, welcome. Thank you for coming. Thank you for showing interest. we could the more experience that we can get the more varied experience that we can get the better as we move forward with some of these um projects and stuff. So, historically, the FIC has been focusing on what to do with GMS and what is that long-term solution versus stop gaps um and variants of that, right? There was the the school vote in 24 that did not pass and then there's been a multitude of variants in options that we weeded through since then and we have settled on a renovation project and a renovation with addition project. So updating what's there, adding the addition for more permanent versus portables to get the capacity that we is that is needed and expected

lost still driving. I guess I couldn't get here from there.

But um so that that's where historically we have been focusing. We have started coming into um Mr. OConnell and his team have put together starting last year a capital improvement plan that is largely based off of the one of the studies that we had done by on-site insight to look at. Here's the current state of your facilities. Here's a suggested way to maintain them and keep them going. Um, so that's been the other project that we started um, looking at this year and more historically the last few meetings as we're coming up to the end of the fiscal year for the school budget and we're looking to see what we would do with any end of the year incumbrances of what can we attack on that plan um, as we go forward. So, at the last meeting, we talked about everyone uh here looked at the full CIP plan for 26 and we looked at here's the things that were slated for end of year um encumbrances and then we threw it there was like 15 or 16 of them uh 12 of them as these were kind of the highf flyers that everyone looked at and then kind of went through the task at that point was of those 12, go back, take a look and how would you rank them in terms of priority? Ultimately, school board gets final say, but they we are always looking for recommendations um as we go forward.

If I heard correctly on the school board meeting last time, they threw in a new one being the auditorium painting. It wasn't necessarily new. It's been on that CIP plan as this year. So I don't know if that was like a new one. It just didn't make our 15 list or whatever.

Yeah, I think when we were talking at the LA I was not here in person. I was doing this remotely. So please anyone correctly but we have on the end of year in conferences there were the list is kind of divided into two parts. There's stuff that we were just generating from like ourselves internally administratively and then we had a separate set of items that were part of our designated CIP plan that we had said that if we had money at the end of the year, these are the things we would entertain when we were mapping out the on-site insight report and transitioning things over. To give you an example, like um starting a rotation of like door replacement, right? Like if we had the money available at the end of the year, starting that rotation and kind of going from there. And so we wanted to designate the difference between those two things, right? Something we're generating now in the moment versus those things that are on the plane. I I think again I was remote and and had a kid in the car because it was a little chaotic at times. I was picking her up from theater practice and stuff. Um I think you were focusing not on the CIP, the things that were on the long plan. You were on the prioritizing the newer things that we had been introducing. I think that's what was the conversation based around which is why the auditorium painting was not in the FIC conversation but I could be wrong. Nothing auditorium uh the gym.

Oh, the gym painting is new. That that wasn't Yes, that was added. We talked about that at the board level. We had a larger discussion about gym floors and that stem from you know looking at options to start like we're we're not doing anything with those right this sec well for the side but I don't believe we're doing anything with the gym floors right this second. There's other things going on,

but we have discussed the gym floors and then that led into a conversation about painting the walls. I've I've said privately to some people, I I do not like the color scheme currently in the gym. So, I would be very open to a new paint scheme in the gym. Um, so that also has come up if like people have heard I've heard Brian talk about paint. I have just in casual conversations saying like I I would like to get rid of the gray in the gym and like do a slightly different color scheme in there and stuff like that. So you're like you have you you speak people are listening. I Well yeah I know um like when we were there for the day in January that the town did what was that? Oh like the

the safety day or the day for the community connections. Community connections. A couple people asked me about the gym. And I remember having conversations being like, I would love to paint this. So like um it's a big project. Yeah, it is a big project. Yeah, need scaffolding. Yeah. And lots of paint at 65. Well, I did I I mean we can get into this like I have I've been working on quotes for a lot of things and Yep. when they were in to look at the auditorium because the auditorium is on the list of painting for that. I was like, "While you're here, can you look at the gym and give me a price on it as well as the stairwells and a couple other things?" So, I actually do have a a paint price for the gym right now. So,

okay. So, okay. So, for the painting, we're looking to get that contracted cuz I thought when we did the first floor at CHS, we did it ourselves. That was internal, but we put walls. Well, it started with the because we started with the conversation on the auditorium because that's on the list. I'm doing the painting there, the ceiling, and then the walls. So, we went in there. I went in there with Joe um Underwood who's our facilities guy right now and he's like, "Yeah, we're not doing we can't do this." Like where the walls of the high school, we can put people on ladders and it's, you know, probably an 8 foot height and blow away from safety. Uh we measured out it's like a 22 foot ceiling. Yeah. Would you do the ceiling as well? Yeah. Do you have to protect all the seats? Exactly. So, um

so he's like this is beyond our capabilities internally. We need to go out and get this work done. So, we've got a couple quotes for that work. See what those are like. I've I've been attaching them, too. We just did an auditorium. I I would be curious to see how close you are to I would be, too, because I've gotten one quote back. We've got like I'm anticipating this being more than 10. So, we got to go get our three quotes. I expect it to be more than 20. Well, this I'll tell you what it is if you want to just segue. I got one quote to paint the the interior of the white church. 22,000. $20,000 for a space smaller than the gym. So give me to be fair. We blacked it out. It's a black box. That is different. Dude, that is really freaking dark, too. Like it is way too dark.

I was going to say, did did you go like scary black? Like it is. Yeah. So here's what I got. The one I've gotten back so far again. Working on others. Yep. Oh, you did. Um the auditorium paint and that would be ceiling and walls. I'm quoted at a little over $8,000. 555. Yep. Now we the walls also have wood, but go in but picture our auditorium. It's different than some other auditoriums where the walls are woodbased for a bit and then shift to the paint. Yeah, but even paint that ceiling for 8,000 bucks is like you quoted me on um I need that number. Central Pro painters, you know. So professional service. Who is it? Centra pro.

Black is a really hard color to paint. You have to do a couple coats of that. Yeah, I'm going to still it's I'm surprised. Uh the gym is close to 14,000. So it's 13,765 to do all the gym. It's cheap, too. So call it ceiling in the gym. That's just Oh, that's just the walls. That's just the walls, but it's still That's a lot of square feet. Lot of square. And then each stairwell, we have four main stairwells in the house. GPS signal lost. Shut up. Is 2740. So per stairwell. So times number seven times four singles. So with with what you had quoted, you're sub 30

over 31. 30. It's 30. It'd be 31. We if we did all of that, you want to give us a $1,000 discount. Yeah. Um so is this like necessary or aesthetic? I mean, I'm looking at a lot of other stuff. It's actually like, you know, a parking lot. I mean, I think that's the discussion we're going to have, right? Like I would say like the auditorium has never been repainted. So, like it's been open for 25 years without paint, but I think when you're in there, you're not like, "Oh my gosh, the paint job in here is horrible." You turn the lights out and watch the stage, right? So, like I think it's just one of those things like at some point you should do work on your stuff and get into a cycle of like doing so often. Can I just ask a super quick question? Sure.

I feel like everybody understands exactly which school you're talking about. I'm interpreting Campbell. Yes, Campbell. Correct. Yeah. Yeah. Campbell. That's good. Good clarifying question. Thank you. Uh we're talking auditorium. talking Campbell. That's the the only auditorium we have. That's what I was trying to run through my head. Yeah. And the gym I'm talking about is Campbell. Also the only school with stairwells. What's that? Also the only school with stairwells. I guess that's true, right? Cuz no one else even has like a basement to get to or anything like that. So um I mean if you go to the 30s building there's a stairwell.

That is also true. So like in terms of um some of this paint stuff, I would say um it is more cosmetic than it is like a safety issue or anything like that. like a parking lot at LMS. I know it's a very obvious like difference, but like that parking lot kind of is a significant safety concern and needs to be like done because if nothing's done, it's going to be even worse. So like that would obviously take priority over any of this.

But as we kind of start making our way around and I I would say the auditorium because one of the things that is kind of beat up and is due for a replacement because it's original is the carpeting in there. And if you're gonna do all the carpeting, it might be wise to get your paint job done first before you rip out all the bad. It's not a whole lot of carpet in. It's just the aisles. Just the aisles. Correct. So, it's not a bad job price-wise. So, like, right, got that quote. You know, like you start chipping away at it. And then this is when you like talk about doing things in chunks, right? Because if you spill paint on it, you won't be able to replace it. Exactly. And so like what we've priced out for the auditorium right now and which will be a discussion at the board literally next week

because we got to start prioritizing so we can line up work in the event we go forward with it so on and so forth. Right. How easy is it to take out the chasen then steam clean them but the easily that's exactly where I'm going next. Right. So we've gotten quotes auditorium related for not only the painting for the recarpeting and then for the cleaning of the seats. Right. So, if you're doing that sequentially, you're going to do the painting first, right? And then from there, you're going to do the carpeting and then you're going to clean the seats, right? So, you do it in that sequential order or you take the seats out. You can take them all out, you know, so that you can access the ceiling,

whatever you end up doing, right? If you want to do that stuff in a sequence and kind of group together. We talk about like when we do the roof way down the road, like there's going to be a bunch of things that are all going to be done at the same time because if we're replacing the roof, that's when we'll attach an HVAC and attack some other things as well. If we're going to do some work in the auditorium, it might be wise to look at it as a group as a bundle and attack these three things. But what what is makes sense. So, one of the things that we haven't and I would not advocate doing right now is like doing any of the flooring on the actual stage, right? like because that's a separate like beast that is not necessarily directly tied to those multiple things, right? Is there any issues with it? I've never heard.

No, no, I'm not saying they're interest like why would you do the paint? I think it's valid. Like is paint a cosmetic thing or is it or is it like is it is more cosmetic? But if we are going to do something that is more necessarily like the carpeting then maybe this is the right time at this point. It's starting to tear up and starting to pull up in different spots. It hasn't gotten bagged yet, but that's we want its coming. What's that? Liquid nails, right? Like we don't want it to get too bad and someone to get hurt. Just the sound system hopefully.

Sound systems new, right? Like now we've talked about upgrading that and that's more of a want than a need, right? But we did replace we did make replacements and this is before I came on, but I believe it was right before I came on where the soundboard and all that equipment got replaced and is brand new. And then the projector and the screen have been replaced recently like in the last 5 years. I'm not sure exactly. Yeah. Um so that stuff's been done. So now it's kind of working onto other parts of How is it accessible? Like I don't remember there being anything in the front of the auditorium that would make somebody able to access the stage from say a wheelchair.

There's a wheelchair lift on the left hand side down the left side. Yeah. And you can access it from the hallway. I've never really seen it. It's like in the dark. It's nicely tucked away. Direct access and the wheelchair lifts in the lefth hand corner. No, but I was thinking like if you're going to do an upgrade or a reverb of the the space, you want to make sure Well, while we're in there, if we already have one, I believe, don't quote me on this, but I believe last year we had some work done because we had an inspection on the right and they found nothing significant, but they did find something that needed to be fixed. So, they fixed that. Now, I haven't seen it as used since whenever that I was going to say that lift hardly ever gets used, right? Yeah. I mean, because it's accessible from the hallway,

right? I familiar with the layout. What is the $10,000 worth of equipment that that's requested on our list? Yep. At the bottom. Yeah. Highlighted. Yeah. Uh I might I'm not an expert. I can tell you the things. I just may not be able to tell you exactly how they are used. Give me one moment. Oh, this is all performing arts stuff. So, it's wall wall sconces are lights. Lights. Yeah. Sound absorption. There's sound absorption things that you bring off of the wall that like absorbs sound. Well, you can also on the ceiling. You have to be careful though because at least in Nasha,

they won't let you do too much of that stuff. So, you have to talk to the fire department, see if they allow stuff in there anyway. Yeah. So, that's like the the size. I've seen it in auditoriums. I don't know anything more about them than that. It's meant to prevent echoing and multiple like feedback loops just by softening up the walls. Yeah. And I'm assuming that's why the wood is the way that it is now auditory because there's like a certain way, right? Yep. And a stereo amplifier and one pair of speaker stacks. I mean, they're down the bottom of the list. And to be honest with you, with the district's priorities and all the things that we need to do,

don't we have a friends of performing arts record? I would agree with you, Rey, except if you watch the um school board meetings from last year when they talked about end of year incumbences, they sort of promised it would be done this year. In my interpretation, there's a lot I hope we didn't promise. We could have, but can't future promise votes. Um but I do think like it's worth these discussions in the sense of like we're in the auditorium. What else do we need in the auditorium? Whatever decisions we make, that's fine, right? One of the things we did do this year and I'm going to I'm going to mess again. It's not my area. The auditorium stuff. The white screen, the white curtain that is back there, it's called like a sick. I have no idea.

Anyone help? Yeah, Dan knows this. Psych wall. Yeah. The the It's it sweeps down on the ground. Yeah. It's supposed to like help with production so like things don't shadow or I don't know. It's out of my Yeah. was like destroyed. So, we like got I think it cost us like $1,000 and we like replaced that this year at some point, right? Because it was like this thing is just like like it looked like I don't know if rats got, but because they were a lot bigger than rat scratches, but like it had been torn to shreds and like we needed to just replace that. So, like there's been small things we've done when we couldn't take care of it.

Okay. Acknowledging that I'm not in these conversations and I'm on the outside as as a parent community member. I see wild enthusiasm for going to Campbell to support the kids when they do whatever productions they do. I see Mrs. We getting recognized on a statewide level for her work in performing arts. Isn't there some sort of point of evaluation where like this is where people are paying a lot of attention and if we have a nice looking auditorium, it it ripples out to the community and the community sees the school being cared for. I'm not saying I don't know what else is on this list. I'm not advocating that this is more important than anything.

So, have you been to the auditorium? Yes. We have a very nice auditorium right now. Probably one of the few schools that has an auditorium. Huh? It's the It's the only one we have. In my opinion though, we as you look at the list of things we have to do in the district there. It's like where do you put that? We have a whole bunch of stuff that we moved up on safety and the safety of children is probably I would love to stay but I actually have to go to the auditorium and watch a GMS course perform. Be safe. Yeah. So I don't I don't know what Yeah, exactly. I'll test out the screen. I mean I I don't have the cable.

She is kind of handicapped without having that. Yes. Yeah. I Sorry. No, you're good. Don't worry about it.

What I if I could talk what I've seen um Southern New Hampshire in general is a very popular place for theater kids. We have several uh community theaters who put on productions on a regular basis and we have a lot of kids in each of the schools who are very enthusiastic about theater arts. Unfortunately, in comparison to sports, it's probably 10 to one. 10 sports kids to one theater kids. And there's just the sports parents may be a little more enthusiastic. Thank you.

Cheering uh than the theater parents, but the parents typically gets recognized in this town more than theater does. That's from a completely personal parent perspective. It's interesting with good photo.

So, this is the first blush of end ofear items that uh Mr. Okonnell and his team put together. And I do have the CIP plan that I downloaded for the last meeting. If I can find my mouse again. where we kind of had everything that the studies showed, but we started adding like a funding source. So, we're kind of focusing in on anything that has end of year EOI on it. um that cuz I was looking at this list as we were talking about the painting because like the stairwell painting we have as maintenance or budgeted not as a part of EOI. So and but looking at the auditorium painting and carpet I believe it was just unknown listed as unknown. There's always a potential for putting in a a warrant just to rehab the auditorium, put it all as

a one package deal. Yeah.

So, what what we've been trying to do is making sure we're not asking for the same thing in two places, right? if we ask for it in the budget in the maintenance um budget for FY27 which we got that all approved this year. I just wanted to like my first blush is it's not we're not going to ask for it in EOI because we asked for it in FY27 budget and going from there. Um, and that's been kind of there. And then we kind of came down to this list of items out of the larger list at a first look. Um, I tend to agree with I am preference towards safety and and usability and efficiency. Um, if there was things as like if the sound equipment was unusable, then I would go heavy like no, we got to get a working auditorium and get a working equipment. But where some of this is, hey, we want to spruce it up and expand our capabilities. I would lean towards I need a new parking lot in LMS a lot more and go from there. Um there's other things like the district van um that we're talking about instead of to be used as a 12 passenger or less van. So we don't need to get special licensing for drivers. It can be used for a lot of the sports teams that when they go to travel or even taking the LMS students for soccer to sawmill versus paying um or contracting with first student

because that I I think just that alone is 14,000 a year. So now the opportunity to shuttle a kid at LMS to a CHS. Yep. So there's that and then some of our call it our more traveled but smaller teams wrestling golf and even with two vans you were saying possibly even track and field you could handle not again by the district vans versus first student. So now a one-time cost with yearly maintenance is a lot more attractive. So I think I'm gonna jump in right there. So we talk about like auditorium and we talk about these different things and they're all like pieces that we need to like

one thing that we learned from last year's end of the year to this year is we weren't ready last year we were in our first year me and Jula we weren't ready to pivot as things were changing and what we want to be able to do this year than the year is pivot and have access to different information and I'm going to use vans as the like segue to that right further we've gotten into like we've generated our initial idea of like what could we use the year expenditures if we have money right we started this conversation like February right just to start generating a list and at that point the parking lot was not in the state that it is now so like you know it was a it was a but now that has moved way up vans was more of a pressing thing at the time like we really got to solve this van thing and so we started we've been doing the leg work to s to do the van thing like reaching out um to the vendors who sell the vans to get quotes on it and not only that but reach out to like first student and talk about our contract with them, right? Like we're in next year will be the third year of a six-year contract or fourth year of a six-year contract.

I thought it was I thought it was a third year of a five. Third year of a five. Yeah. Whatever we're in, but had to end. So like if we're going to change any of our transportation stuff, we have to get a memorandum of agreement with them. And they were great. Like we met with them, talked about they're like, "Yeah, districts do this all the time. This is the information we need. We need this yada yada." And go through that. Yep. And then when we start pricing stuff out like here's a what if we got one van what if we got two there I don't think end of the year money is the right way is the way we're going to approach it because I actually think we have the savings in our budget it might be like a neutral thing next year for our budget right like the or it could be that we're actually saving money by doing this by doing it

and we've already budgeted the money in transportation lines right so we're doing that leg work so while we have it here and we talked about it at the FIC as like a district van thing and you can leave it for now because talk about this at the board meeting. Well, I got to download the updated list of this anyway.

Yeah, there's a a lot of uh new quotes, not all of them, but a bunch of new quotes. Um that's going to be something that will take off the end of the year because we are we're it's going to be in a different avenue, right? And that's why like it's good now to have something else like talk going back to the auditorium. We know the things that group together looks like it's going to cost a little over $30,000, right? And if we don't have $30,000 then we're not going to like peacemeal that, right? We're going to put that project here off to the side, right? Because it doesn't make sense to just paint or to just carpet or to just do this part of it. Right. Right. It's it's going to be grouped together. Um no,

so it's nice having the pieces like pivoting. together and be able to to to respond when it comes because for all we know the parking lot could be all of it, right? Like it just like absolutely it has to have potential. Yeah.

So, and this is where with like the expansion of the equipment or getting the new panels or the sconces, right? That's where I agree with Mr. Okonnell. Group it together and you're probably going to get a lower overall cost and it might be call it I I don't know what professional amplifiers go for anymore. But, you know, you're probably looking at, you know, maybe another 10 grand, 12 grand for all of that stuff. But, when it's all grouped together for installs and checkouts and everything, you can probably start knocking off your install fees and everything, especially on the panels because they're already going to be painting and taking stuff off the walls and they're already going to have the equipment there. Um,

2400 for amplifier and 22 or 2870 for the speaker stack. Yeah, it's okay. So, those really haven't changed. Nope. Sorry, I can't help myself. No, of course. I I I love the input. Educate myself as quickly as as possible. Could you put up your other spreadsheet that you had just a minute ago? You're looking for the top. Yeah. Yeah, the short list. So, that's the short list as I understand it that you all created from looking at what was on that larger spreadsheet and kind of finding what bubbled up to the top. Correct. Interpret that correctly. Yeah, it it's the we all picked what we thought were the things that would bubble to the top or what we prioritized immediately.

And super roughly, I understand you don't actually know, but super roughly, what could you expect to have at the end of the year? Because I saw a quote for 200 plus thousand of the LMS parking lot on that other tab. Great question. How how can you actually address that? Yep. It's a great question. So, we've been working to like start figuring out that number, right? I I'm not I'm going to keep that number to myself. Like I have a very rough number that Julie's given me. I'm going to let the board hear it first before anyone else. Um they could be watching. So I think in order of process, it's important the board gets some of these things before anyone else does. Right. Does it include striping? Because this one doesn't. What's that?

So when you do the pricing for the parking lot, you'll include the striping and other stuff because the quote the rough estim Yeah. So, so that quote was that quote's like an old old quote. So, when you present the numbers, all inclusive. Yeah. Be all inclusive. Yeah. So, we're waiting on the plans from um Major and then we'll bring it to Continental. They will price out the entire job for us beginning to end. So, like that is how much that costs.

Are you going to be just replacing what's currently paved or you expanding into the field area? they've come and surveyed and they know what we have to do to fix the problems and then what we we got to get it up to we're doing a certain amount where we have to make sure handicap accessessibility is part of it. We're following that stuff locality. So that may or may not result in an expansion of the number of spaces. It all depends on like what that final but you're not going to expand just fields what the field thing over there is is a different thing. Even if you expand the parking lot you might hit impact fees then for a portion of it. I mean potentially. Yeah. Like um but we got to see like my most I think we all agree the problem is the the collapsing.

You don't want to show up and say, "Oh, we can't get into our parking lot." Yeah. So bus dropping in. No pun intended. We'll cross those bridges as we kind of

um what was Oh, end of the year money. So like um so we have like again this is where like our ability to pivot, right? Like and we're looking at at our numbers. So like we also have the warn articles that were approved in March that have certain amount of money that have certain um processes and like order of operations essentially that those have to be funded and stuff like that. Um so what could happen I I because we knew the parking lot we knew soon enough the parking lot was going to be an issue so we kind of stopped some things from spending some money in some places in an event or stopped posting for a position because we know that there could be a good amount chunk of money there. these type of things that we can do to ensure that maybe money is available for us if we can anticipate with enough heads up that something significant is going to occur and at least the parking lot gave us a little couple months of of work here to kind of get that done. Um was that we're we believe if the parking lot comes in at approximately a half million dollars we should be able to do that project

really at the end of the year. Yeah. Anything beyond that, like a lot of other things on this list, we'll see. Like we're getting quotes and we're going to see what we can pivot and do and take care of. Does that include the 200,000 that goes back to the town? We are hoping to that's what we how we budget. That's how we do the tax rate is at least $200,000 back to to the taxpayers. And we understand where tax rates are and where people are in their pockets. We certainly don't want to go lower than $200,000 back to taxpayers. Does that include tapping into the reserves for maintenance and facilities or is that straight under spend? We are anticipating we can do it out of under spend. It's a silly question I should know the answer to.

When we pass these warrant articles in town, they're not funded as we pass them.

So they're dependent on us having depends on what the warrant article is and depending on the language in the war article. There are some warrant articles that are done by taxation, right? So, for example, one of the Warren articles, I don't have the exact language in front of me, but like it is to put money into one of the reserve funds that is for um uh the the one that is going towards replacing the roof at CHS. Correct. So, that one is raised from taxation, right? So, that money is when we vote and approve that warn article, we're going to get that money from people from paying their taxes and stuff like that. There are other warn articles that are not raised by taxation. They are dependent on us having end of the year money available. That all add up to

what they say that uh this year's I think there's 300 something. I don't have the exact number. I want to say it was 350. It's about Yeah. Yeah. Cuz um cuz you had 50 for the technology fund. You had 50 for the or the benefits and then 250 I think for the GMS. You guys had money before. Yeah. But one was taxation and one was not. Right. So, so one for the capital improvement was not and the one for maintenance was taxation. Yeah. Doing it from memory. All right. I'm going to go totally off the wall a little bit. Go for it. Like why not?

I'm interpreting from what you're saying that uh LMS pardon has sinkhole issues. Has multiple sinkholes. Yes.

I can also interpret a fair number of parents in town being like, "That's what you spent our money on? Like, that's where you put your money for like the school board? Like half a million dollars for a parking lot? Like, are you kidding me?" Not saying I think that, but I I can feel that reaction. So, communication about that. I'm going to throw you a really strange idea. Can you publicize these sink holes and have a naming contest to like name the sink hole? Make it something fun that the community because if I have just a at GMS or a child at Campbell or because LMS is really tucked back there and if you don't go there, you would have no idea that that's how your school board money is funded.

People get to actually watch the school board meetings. They're kind of fun to watch anyway. I think most parents don't have the time to watch the school board meetings. I think you can find time. You could do it as you're out. But I enjoyed them. more power to you. I I So, one of the things that we we have um I'll say realized is getting information out to the town.

We have looked at I mean short of every week mailing something out, right? We we've posted on all of the school Facebook pages about the community forums and that information we posted on the WhatsApp pages. We we did the the website and all of that stuff and the letter boards as well. Um but we we journaling at school. I said we could revive the newspaper and make money off of this while educating the I think you're I totally hear you, Dan. And I'm one of those parents who has two kids in after school activities. I have a commute and I work a full-time job. My husband works a full-time job. I don't have time.

Yeah. to engage in a lot of these things. I'm going to the color run and I'm going to make a donation, right? I'm sending my kid to Mel's with the fifth grade band, right? I read the newsletters that the principal sent home once a week. I read Brian's newsletter. That's how I found out about this opportunity. So, and I know you've been putting them out there, but I think people's eyes glaze over at the idea of another forward meeting. I don't disagree with you and I and I don't want to get because I I know me and Carrie differ on some of this stuff. We don't need to get into a whole philosophical differences. Yeah. About some of those differences which I'm happy to talk about. And if you go back and watch FC meetings, you can see some of our differences with But I still like you.

I and I agree. I like you, too. So, we have no hard feelings about it. It's it's just a good back and forth. But like there's I I don't want to do this discussion now. Okay. just saying the point, but like with the with the with the parking lot, right? And like if we elect to to take $500,000 to pay for the parking lot, which is a is a safety and operational if we don't have a parking lot, we can't open school. It's probably like something we have to do. The money we're going to utilize to do that, we already have. We're not going asking for more money. I know we could return to the tax. I think I'm more upset that we have that much underspend.

Well, remember be upset. remember we we stop stuff because we have this project this problem developed right like that's part of it

I know we can have a whole discussion about that but so we're we at some point in and like I want to do this in like the politest way possible because I know I'm on TV right now but just like you hire us to do this work right so we don't have to always tell everyone every little detail Now, I'm not saying if we're about to spend a half million dollars, we shouldn't be telling people about that, right? But like that is why you hire people to manage your schools because it is impossible to inform everyone of every little decision where every single dollar is spent. You got to tr That's why it's important that schoolboard elections are important that you're putting people in those places. It's important through the budget committee that you you vote for people who are going to like do that balance of it and make sure that check and balance is in place. It's important when you hire us administrators that you do your work on that because it is impossible to keep everyone up to date on all the moving pieces and they move so quickly at times and that you just got to like kind of trust the process in a way but trust the process because like as someone who gets new into the educational find your head can just spin like wait what about this what about this what about

and people will all of a sudden find out when school is delayed by the monster because you can't get So like that's why it's sometime like I I don't disagree with you. People probably do not understand if they're not going to LMS every day how dire that parking lot is, right? And like so they may be like well what this is a waste we could do this we could do that half million dollars could go to GMS like that renovation that we need to do there right but that's and more important the school and and I'm guilty of this as well before I was a school board member I was a budget committee member I've been selectman

of beating up on the schools because they didn't spend the money appropriately to maintain the buildings GMS being an example all these years they put off maintenance deferred maintenance they deferred They deferred it until we get to a point where we have all this maintenance to do. So, right now, I can tell you that this is a prudent and well placed uh thing to acquire the the money for that parking lot and get it done now. And it's it's I know that people can't get excited about a parking lot. They would more like it in the auditorium, but it's we need that parking lot to run school.

So, I I will go with I like your point though. There is stuff like that or like the hole in the wall that lets animals in in GMS, right? That is something to put out of what do we want to name this? Is it the great divide or something like that just in the newsletter with a picture of and just start getting it out there. Um because I I think that is the struggle that we have of like yeah, we are going to go drop half a mill on a parking lot. Well, I didn't even know there was anything wrong with it. No, I mean we went through this once when we redid the track, right? Everybody was mad that we spent so much money to replace a track from out of end of year funds. Yeah. How much was that?

$250,000, I think, for a one time thing. Oh, that was cheap. People Yeah, but a lot of people were mad. Yeah, they were. So, and I I will go with the whole end ofear funds in that much like my

and this is where I'm going to disagree with Carrie on this 700,000 200 going back to the citizen to the town 500 to go spend on something. If that's what we have that's 2 and a half% rough numbers of the default budget that we were handed. Yes, but it just makes it hard when um budget committee hat when we're told that we're gonna devastate everything. We're going to spend every dollar and then you're three quarters of million under. So it just hurts. It it so so I'm just saying I'm glad we have the money to address an issue from the budget side as a taxpayer and yay, we have it. We shouldn't have it.

Well, we probably didn't have it until we had good management. You can't budget to the last dollar either. We've had jobs that have been vacant at various times of the year, right? Like we had a special educator job at the high school that was vacant until March. So that money up to that point when you factor in insurance and you factor in salary there. There's $60,000 there alone, right? That like we needed a position. We literally had no applicants. We finally got one in March. We were able to hire, but we didn't we didn't spend that money elsewhere, right? It's just sitting there unspent at that point, right? Like but we budgeted for it. remember in the budget process, just remind everyone this past year because we're always chasing. Like I feel like this is crazy sometimes, we're always chasing in budgets, right? Like yeah, we knew we had too many positions. That's why this year in the budget we cut a bunch of positions, right? And like we some of those positions are currently unfilled, so we're not spending the money on those positions and they're already out of next year's budget, right? So like that's always the challenge of it. You're right and you should as a budget committee ask those questions. I have no issues with I'm just holding in that perspective of I'm glad we have the money to take care of a critical issue as a taxpayer.

That means that too much. I think we need to reward good management though. Well, I'm I trust him a lot better than I trust his person. Absolutely. Going forwards though, we're going to have to have an improvement uh fund. We have to plan on having a major expense every year with the H. Well, and I think we're trying to being overt taxed to Carrie's point like it once like and I'm I'm hoping I'm here for a long time so we can see this system play all the way out right like I've said to some people we put this money away for the roof at CHS right which is like five or six which I support every time it and I'm going to bring it up because like that's really how these facilities things should be

should be done right we should be saving the money so when the parking lot at LMS needs a 500,000 thing we can go into that reserve fun and pay for it. I mean, in an even more ideal world, you're doing it from a preventive major, so it's not like an emergency and it's less of a cost. Yeah. So, instead of five, it's four. So, I think like again using the roof at CHS as like the example, right? The roof, we're going to replace that roof before it collapses.

Fingers crossed, right? But like we're using life expectancy as like when is the replacement stuff like in a perfect scenario, we are going to get to that in 2031. That's when we've kind of targeted to do that where the life of that that roof would be about 30 years old. It's about the near the end of it life expectancy. We're pro whole hope fingers crossed not having significant issues with it at this time. But understanding we got to get ahead. Don't wait for the issues to happen. Right. Right. Because if the issues start to happen, you're not just replacing the roof. You have to do wall work. You have to do But you're also in a position that if something were to happen, it's not as painful because you put away some money.

Right. Right. Exactly. Yep. So like bridging to that more that system that does more of that like prior planning is I think where we all want to get to. We're just not currently there to do it quite yet. I think this is the most holistic plan we've had for school maintenance ever between everything we've done so far. But interesting if I can piggyback on that for a question for not question for a moment not to derail our conversation. I think is actually a super good conversation right now

is if you look at that big long 20-y year capital improvement plan. This is our first year trying to really execute it. Right? So we had all these things that we put stuff in the budget next year, right? We put some stuff in here that we're going to do through reserves or this and then we did leave some stuff at end of the year that not as high priority and we want it priced. What is interesting and this is not to be critical of the work that was done for this plan and on-site insight that came into this plan is we're getting actual quotes now for the work and they can be very different in both directions. Some are higher than what the what the cost of when that person to do their work

and then some are much lower than what the person is. So it'll be interesting as we play this out now how that changes and adjusts this plan, right? reason for why they're higher versus lower. Who knows? I mean, maybe it's something stuck in the straight right now, right? So, like it's harder for that thing to get here. Or maybe like like roofing gone up 5,000%, right? Like drywall. I think we we brought in like that that engineer who did it and the company that they're very retable supported company, but they're not experts in everything, right? So, they're using probably a baseline cost for some certain things cost.

Yeah. And then when you actually go in and you get a quote, some things are higher and some things are low, right? Like so I think that will be an important thing to do. And specific to this plan, there are things now where we're like, "Yeah, we can pun that, right? Like we're not like we have the HV blower thing here, the HV1 blower and dust collector. We tested it. It's fine. We don't have to do anything to it right now and it's on this list because that's where we had we wanted to do that." And like the conversation now be like, "All right, let's shift this to a later date because we don't need that expense now." And and you could test it in the future again and see if you need to do it. I mean, then you get a lifespan. You know what your cycle like?

Exactly. That's what we want to do with this list. Like maybe we're going to move that till two years from now, right? Retest it in that summer. Have it as an end of the year potential end of the year expense. Test it in two years because it's not getting used right now. But the upside is it won't surprise you when it goes out because you've already been

because we've already made note of it. Exactly. So by my chairman like big picture with all this context you've given me that's really helpful and I do trust the school uh officials who have been hired for these jobs to be responsible that's the whole point of your job is to manage the buddy and to like be responsible like that. Um, I think no matter what you do, whether or not it's like money in your budget already that is underspent. And I sort of I'm comparing it to like my household budget. If I had a budget for the year and I was able to save money over the course of the year, maybe yeah, I would do one big home improvement with like, hey, I'm still not over budget. Woohoo. So, like that doesn't faze me in that approach. I was just kind of picturing the reactions of people around me. Right.

Right. Um, So, I think your approach makes a lot of sense. I think there's an opportunity to communicate in a slightly different way than y'all have been communicating. And in my mind, it's introducing a level of whimsy, right? To get to get people to pay attention and pay more attention to something that's fun. So, that's just like a little a little nugget idea. I'm not volunteering to take on a social media campaign, so I can't like advocate too hard for it to happen, right? But that I think that's an important

because I we've obviously talked a little bit. You had reached out about this committee and you told me some about your background and whatever. And I'm excited for some of that feedback from you just as a parent and with your own professional background because maybe that doesn't make sense for the part. Maybe it does, maybe it doesn't for the parking lot. The sink holes hopefully no one knows where they are now. So it' be tough to go back and name them because we've covered them up and made them secure for now, right? Um don't always publicize. But like as we go into G the GMS renovation, right? Like there's opportunities to get kind of cute with that kind of stuff, right? And like it is an elementary school, right? Like at some point we're going to talk about colors,

right? Like and that might be a good opportunity to get feedback and get buy in from from the community and like how they want to do it or like naming hallways, you know, like little things. I think we need to sell hallways, sell some auditorium space. Yeah. Yeah. Yeah, we already sold it. We sold the chairs. No, but you auction off. Excellent. Great. I love at GMS the little um they can write mail to each other. It's like addressed to their classroom, such and such room on such and such street or whatever. It's adorable. Yep. Have the kids help you create something. I don't know. I'm just That's not

I think that's a great idea. And using that that's a very tangible thing. So that's done by the hallways and at some point I'm sure it happened years ago then hallways got named right like I don't know how that was generated adult or kid done but they do their little delivery system exactly based on like I don't know off the top of my head they would know them all but like this is whatever avenue and it's this set of classrooms right and the kids know that and it's super cute and I mean that's not the level of conversation that we're at. I I totally understand that and I don't mean to derail those things. Um I was just throwing that out as like a way for communication. Um because I have a kid in LMS and I had no idea there was a problem with a parking lot like that. I mean that's I want to pat ourselves on the back. Good job. Well, you're fantastic.

No, and I say that like half kidding because like that means we didn't have to stop any operations, right? Like we were able to maintain operations in a safe and orderly way without much attention, right? That's true. And like but striking the right balance of that sometimes you're you know a byproduct of doing that stuff too well and people go what's the problem I've never heard of that's actually so to that point that maybe after the fact when you're done guess what I did today and have like pictures of Yeah. No, but I I absolutely agree with your point because I would even go with the the leak from like the first major snowfall that happened in the GMS classroom, right,

over the winter, right? It's like, what do we want to name this storm? It was hurricane, you know, Irene or whatever you wanted to call it. It was, thank god, it's the day before vacation. It didn't snow in the classroom, but there was a massive roof leak. It's the day before vacation. We were able to fix it fine because we had two weeks of vacation to fix it. Um we just had to move like that class to a different room for their like holiday party. But like but it um but it came and went, right? Like without like drawing a ton of attention to it. That class wasn't displaced. Like they thought they were moving because it was the day before vacation, right? They they didn't identify that they're moving because like

no, you physically can't have class right now. Like where if that was like today for training today. If we had that massive league today, that class would not be in there in the next two days and I'm sure it would be all over the place that class. Yeah, people would be all over the place. And yeah, I I just think there's opportunities, right, to educate people or make them aware of the intentional planning and thought and care that goes into this thing. You can you can retry. I Well, yeah, this is a different version of that. And like you can go too far. We don't want to like make everything cute because that's not appropriate either, right? But um there can be a level uh of education

that can happen that way through the I get blasted with PTO stuff. I mean I I look at it all, but it's a lot. And then the idea to be candid of of watching people sitting in a room just like this talking for two hours is not how I can use my time. But as you're driving, down to Massachusetts every day. It's good for people. I I was going to say I I'm not watching a YouTube video as I'm driving. I hear you, but like my kids in third grade. I have no idea what's going A lot of people. I know. I know a lot more about this district than my home district. No. And but I I honestly I like that idea, right? Because you can even take that snippet

like you can even take that snippet that's in Mr. Mitchell's, you know, newsletter or Mr. Okonnell's newsletter, right? And as long as we get approval with the what's up page and their admin, take it and just drop that entire snippet right on the page and like, hey, who wants to name this one this year and and start taking votes, right? Because then that starts getting people to notice, oh no, that roof does need to be done. We we don't want them to think that we're being

not uh serious about the problems, though. So, Yeah. No, there is absolutely a balance with it, but it's also the number of times I've been approached and said, "Why do you got to replace the windows in GMS?" Because they're 35 years old and the cocking is gone and the frame has fallen out. Right. It's like, "Have you taken really up close pictures of that and posted it on the WhatsApp page?" Oh, sure. Like I haven't seen that that I'm aware of. You know, I'm I'm just saying, right? There's ways because I think that the uh sorry to keep going, but the

end of year thing when you're talking about auditorium. Right. Again, Mrs. Wade is getting that recognition right now for what she's doing in the school system. People love going to these things. I'm not saying do that over LMS parking lots at all, but perhaps kind of launching or not launching, but like putting all of that together at a moment when people are focused on the performing arts functionality of the Lichfield School District makes sense. And maybe things could happen in this new auditorium that couldn't happen before that draw even more attention. I don't know. I mean, like taxpayers are always going to complain no matter what. There's there's nothing you can do to take that

away. You have to use the money responsibly in a way that they feel good about. And that's where we got to be like ready to be like swift um nimble with how we do things, right? Like if we're gonna like a and I'm not saying this is what we're going to do as a suggestion, like we're going to do a $500,000 pretty boring parking lot project, right? Like um like sure it will look great when it's done, but like it's not very exciting, but like if you balance that with like an auditorium like idea, what's up? Great idea.

Then like you like people see like okay, it's a mix of things, right? Like they got to take they got to take care of of safety and then do things from a logical standpoint. Again, we talked about the auditorium because there's grouping of there is work that needs to be done in there that the carpeting is the thing I'm going to lean on it and some, you know, little things to the chairs and some other things that are just beat up from use over 25 years, right? Um, some of those upgrades and like while we're at it, let's let's just do the thing as a chunks because we can get it done. And maybe we decided, maybe we don't. Again, we're not making that decision tonight. We don't know final dollar amounts, but like that's a balance of like doing work that if we just do boring stuff, people are like, "Well, this is this is silly." If we just do like like cosmetic glamour stuff, people are like, "This is why you doing all this? There's more important things."

But you could also have kids like decorate special signs for different teachers. This is whoever's parking spot. You had it created by a class and now the parents are involved in a game. The kids feel off chalk. Maybe that's the way to do it. $20 a parking spot fundraiser. Yeah. Sidewalk. I mean, you see it in the high school. We're talking LMS parking lot, but you could figure out something for the LMS parking. But you see with the senior you see senior high school brand new parking lot. Yeah. Maybe it is like you assign a teacher a spot and their class can pay or whatever. I like that idea. Right. Like um but turn it into a fun like turn it into a fundraiser. No. Then why didn't I get the closer spot? But Yeah.

No, but at the same time, we need to replace the drop curtain in the kitchen for safety reasons. And I mean, that's a boring project, but it won't be boring if we ever really need it if it doesn't work, right?

Can can the school district accept donated funds like that, like a school district sponsored sidewalk chalk the new parking lot event? Because I know the PTO can accept that. That money supports PTO activities. The short answer is yes, we can accept donations, right? Like it's got to be purposeful typically. And um I mean it doesn't have to be, but it it's much better if it's purposeful. A very small example at our last board meeting last week. We accepted a family had approached us in the fall um to do an adaptive swing at GMS because we don't have an adaptive swing at GMS, right? Actually, we got to hang that up. That was on my list to do this week. Um a very nice presentation.

Yeah. So um

you know family had approached us independent family um had approached us because they're friends with with the they were targeting us targeting they had a student in mind um for the swing but it obviously would be good for all students right so um and they're friendly with the family that they were thinking of in the moment. So they approached us about like how do we get this done and we said like this is by policy this is how you have to do it. Long story short, it was like you need to fund raise for the chair. We will accept the chair and then we will handle the upkeep and maintenance and all that other stuff and like everything connected to it because it just becomes part of our our world at that point. So like again the short answer to it is like yes, we just got to communicate through and make sure we're following like certain things. Part of their fundraising was through GoFundMe, right, which is a great fundraising thing which we can't do as a public entity. Right. Right. Um so we need other people to rely to pick on that. Same thing with the we're dedicating the baseball field um next week to coach Gorman and uh a separate entity kind of did the fundraising because there how they wanted to generate the money was stuff that we couldn't do. It's all good up and up stuff just like we have certain restrictions as a public entity to how we can how we can do money. But now we can

you can do donor's choice for specific projects, right? There there are there are different things, right? But like and GoFundMe is the most easiest one to explain like we can't do it, but it can generate money so quickly that a lot of people want to do it, right? And and that's great. So sometimes it's easier for us to accept the thing, right? Like so for the baseball field, we're accepting a sign in the gaze, right? And that's easier. That's coming next week. Like that.

I knew it was coming. Yeah. So, um well, the gazebo was like a super late addition to it. Super generous. We'll talk about that all later, but not to derail the conversation too much. Super generous donation from from the entity. Um but like that's we just have to follow certain rules. So like the short answer is yes, we can take it, but we just got to sit down and and go through everything correctly. So the PTO would be great to work with, but they would take the funs. I would be interested in like wants going back, right? And like and we have great PTOs, right? Like that that ask us what what like needs we have at different times, right? Yeah. I think they did the whole playground at GMS, right?

So, but that that would be part of the thing of like even I even had the thought of GMS, right? Can we do a friends and family of GMS with a PTO? And every year the PTO of GMS does a fundraiser specifically to help pay the bond of whatever we do at GMS instead of race thing. They were generating 20ome,000 a year. The what? The race craze that Tina Harrison had started at one point. They were getting 22,000 a year. These this color run thing that does a ton of money. I know that. I have to donate a certain a certain amount of money in order to get bags of color to throw. So, uh my kids want bags of color. I will donate the appropriate amount of money.

So, but there there's stuff like that because I mean I what I've seen all the time is like right you can buy a brick, right? So then so then that's your brick. Um, I I think one of the towns or the town that I grew up in, they did it on their new portion of their high school of where they actually created a map of where you could follow the map and say that's your brick L14 and you can go find it on the wall, which is so I couldn't do it. Can't do that. But

I did it over the veterans they did there. I think maybe I'm mixing up schools and locations. I think the football field at Campbell has some stuff outside just maybe that's what I'm visualizing. Right. There there's a couple of them in town donated to a few. But that that's because like some of the other questions, right, is like does do the schools do a fundraiser for the school system for like does GMS because I remember growing up, right, is I had a mandatory fundraiser I had to do. It was not PTO based. It was not sports or Christmas cards or

Right. Yeah. It was I mean it was chocolate bars or it was you know I just sell pies or cheesecakes or something which lugged them all around. Um you can't get that anymore. You can do my nieces and nephews do that all the time for schools. I think it's got to be purpose teach. So like this is where like oh I refuse that make my kids walk around where purpose where purpose is important right like what is the thing the fundraiser is for right like right we can't just fund raise for no purpose simplest bundle as you have described it to me is something that you could fundra for with open mic night

like if if and I don't want to put pressure on any groups or anything like that but like extras in the auditorium right like if we wanted to extras. I mean like the painting and the carpet.

Well, see I think like one of I guess some some of this is philosophy too. What is the responsibility of the district and then what is the responsibility of whatever. So like if we wanted to at this point for having a functioning auditorium for example, you need a projector system, right? So like I feel like we should we as in the district pay through our budget or through sort of fun or whatever the avenue is some sort of our funding mechanisms should pay for that type of thing. Right now if we wanted to get a I don't know fancy projector that did holograms right like we don't need that I don't even know if that exists but like we don't need that to operate the school and to operate town meetings and stuff like that. So if like a friends of performing arts thought that would be a huge benefit that would be something that we would dialogue with them and say like hey this is really cool but like we're not going to budget for this this isn't a need right it's cool if you generate the money we will take like go for it but like it's not like a requirement for us to to kind of operate and stuff like that. Yeah, because I I the reason why I brought up like the general fundraiser because in mass I remember doing that every single year like K K K K K K K K K K K K K K K K K K K K K through 12. It was

Mass you can build like $600 million high school. So that's not in my town. They didn't in the good old days. We always fundraised, but we actually went out as kids and we were allowed. Yeah. No, my my parents made me do for like whatever it was you little online options. send the link to grandma and she'll buy you a pie that can get shipped or picked up. Our PTO in my town said like if at send be like if you donate x amount of money we will not email you again. No buy you. Yeah. Yeah, they absolutely would. Like rather than get hounding emails from us all year, if you give us this money up front, we will not send you an email rest. That's awesome.

Do you generate more money then you want to know what's going on? Well, fundraising emails, you know what I mean? But it so what they do is they look at what was the average that we raised per student and that's your buyout this year, right? Is the average to be raised and going from there. Don't bother me. So going back to this derail that conversation don't worry about it. No, but the reality is when people are looking at all these big expenses to see thinking of other funding sources instead of stop being the taxpayer wallet is a worthwhile discussion.

We're thinking creatively. Yeah. How do how can the school how can the families involved chip in a little bit to lighten the load? I think it's definitely worth the conversation and and I will say from the rules that I know about, right? If we had to do a purposeful fundraiser, fine. We still need to warrant the whole thing, right? But if we can start paying that back faster, right? as long as we're allowed to by the bank rules of the bond and how because I don't know what that language looks like but like in some of some of those things like what you're doing with that fundraising then is like there is rules like if you bonded this to pay for this you need to use your bond to pay for this right

but then what are the other things right that that that you don't that yeah that like you know is it like I don't know off the top of my head but like there are other avenues to do with that like lessens the cost because while you've got this cost for the bond, you're not going to ask people to pay for this thing over here. Right.

Right. So, so I was looking at that. Right. But yes, if you bond something to pay for it, you have to use that bond money to pay for it. But that now becomes a bond payment that's on the taxpayers to do for however many years with a purposeful fundraiser specifically targeted to, hey, whatever we raise this year, we're going to put against the principle of that bond above and beyond what we normally pay to pay it down faster. So then the bond is not as long on the taxpayers's budget and then that can get paid off faster. It's like prepaying mortgage, right? I'm not seeing a whole lot of enthusiasm in the population.

Well, people's taxes just went up a lot. Like fundraising to give for ball hunt is just I would have rather have the thing. I think there's different audience right in the community like it might right parents of kids in the school might be willing to chip in an extra $100 to help make that because child's getting a benefit for it. Maybe not everybody in the community chips in and not everybody has to. That's the way how a lot of these things fundraisers work, right?

That but I see a meaningful impact for my child and I'm I'm happy for it. And yes, I think this is something I could support with my money, right? hypothetically um see proactively to buy something not to pay down at the moment. But even still buying upgraded speakers going towards the I mean I what you pay for

I will go with I I understand your point but having a multi-million dollar bond no longer be in my semiannual tax bill. I will take that because that's a larger payback over time to me and I still got the thing right. We got a good clean healthy school that's going to last 25 years and be properly maintained versus we're chasing the fires. So like I and this is where I agree is as a parent of a student in GMS and I'll say within the district itself I am going to be very apt to I will be gladly to pay more than $100 every year towards a fundraiser to see that come down because what what I'm as a school board member what I am also looking at is this is going to be a very large bond. No matter how we look at it it's going to be a large bond. it's going to be for a long time and there are other large bond items that the town needs as well. So that's like I'm trying to look at how do we balance get what GMS needs and what the district needs as a school board member, but also keep in mind there is other operations within this town that also needs bond funds. And I just don't want to see a $100 adder, $100 adder, $100 adder for every time we need a warrant article. I mean, it's the I've got the same philosophy. I don't want to take out a second loan for a second card before I pay off the first loan because that's just more money out of my pocket every month.

I don't disagree, but there's devil's advocate. I would rather give money to the school as a fundraiser if my kid isn't into theater to the theater system. If my kids is into sports, I just don't see myself donating to decrease a bond and I'm not sure the average parent would. So, where does the money go for the tickets? I went to a show. I bought two tickets to this last show. It was a very good show, by the way. I really truly enjoyed it. Yep. But what happens to that money? They were like $30 or whatever. I don't know.

Yeah. So, it goes back into the um student activity account for performing arts, right? There's um well, for theater specifically because a theater show that you came to. And then that money is usually is used for a variety of purposes. Purposes include future productions is the main thing. So, paying for the rights because some of the rights for some of these shows expensive. Um, set design like right if we have to reduce I mean we try to recycle sets as well but like there's obviously some build that goes along with it.

Uh costumes again we try to use donations but like if you need something specific um and anything kind of connected to future productions is what it is. Um, so there's the marketing costs, you know, they pay a small fee for the convenience of doing online ticketing, right? So like that money is just cycled over into the program essentially. Now, we budget for some to help, right? Because but if we're going to do um I don't think Anastasia is necessarily like this, but I know there's been talks to do like a Disney production, right? Disney is very expensive, right? So you kind of have to build up a few years if you're a lot of people come to Disney, right? So like

well I see like I also only imagine what the Yeah. So like you might like do a couple of smaller ones but you know charge the same ticket price because you know you're building up to a Disney production down the road and stuff like that. So I'm just seeing where you're you're generating generating revenue and it you know that could pay for some of that stuff. Make some outfits for the Wizard of Oz. The amount of money they spend on outfit making for 100 kids is a lot. What? Yeah. So, and different ages have different things, right? Like the high school ones are expensive. Like I think tickets for high school 10 $15, right? Yep.

Um, relatively speaking. I mean, obviously that's cheaper than going to Hamilton or whatever, but um and then we try to keep the younger kid ones cheaper, right? Because there's younger kids and it's just we try. I'm not saying this is like that, you know, as much as possible. So, so I going back to this, you're saying that I can take the district van off of this because you have other means that you're looking approach it in different means here. Okay. So, it's pretty cool too if it ends up being revenue neutral. I mean, that's the goal. No, if if big if I mean or work toward or payback period in a couple years is even still

or less, right? I'm giving him a couple like I'm not even expecting the same the first year. I want to break even first year out. I I was going to say I would like to break even the first year out. That would be amazing. And and I not to I think that's awesome. But that's why like we're entertaining too because there's a huge difference in the of what we can do. We have two at our disposal versus one because it brings a lot of athletics into the conversation. That's amazing. So I guess can I say that we all agree that LMS parking lot's priority number one? Yes, I do. Still like this.

All right. So, to kind of go with what you were saying, Brian, of the hey, let's do something that might be boring and now let's do something that's tangible and seen. We don't have to. No, no, no. But, but you're absolutely right in that point, right? It's I get the point of, hey, I just spent a crap ton of money, but I don't see where it's going. Let me go get a new tires on the car, right? Ooh, wow. Who cares? But now I go from that AED. That's where I was thinking. Let's go for it. Yeah, it it's got to be number two. I mean, of all the things you never need, but if you need it, everyone is going to know. I I was going to say we also different sizes.

Like I'm pretty darn sure that we have to have them in the buildings and they have to be certified, right? So I don't know. I thought it was just different. Do you know what the manufacturer brand is? I get it. So I I let them for that. You got a deal for me. What's up? Well, oh you my state the state contract website which which I looked at it right but I also have one other but going from there. Oh,

but if you can get them at a fraction then you can also get the refurbished ones cheaper. I I I know nothing about them other than it's something that we as much as it sucks to pay for that we should have. What's that? AEDs you hope to never drop curtain. They're basically like the No. So, and just trying to get through this, right? So, after the AEDs, which I do agree, life safety and like emergency life safety, if you have one and it doesn't work, that's big problems coming afterwards. a big problem for the guy that that you're trying to use it on. Yeah.

Um, so from that, what do we think number three? If we can get to like the top five, right? And that's going to be talking. Can I just I love doing this, but we only have two voting numbers here. Sorry. Actually, I I don't think that this would be a vote. This is just a consensus because ultimately the decision lies with the school board. So this would be, hey, this of the group that was here tonight, this is the consensus of what what we feel like because you're right, we can't vote and go from there. So I know I heard Ray say the kitchen drop curtain.

Did we ever find out what's wrong with it and do we need it? And no, but for this conversation, I don't think that's important. stuck because just that it needs to work. It's a it's a safety item, right? But if it's just a matter of clean it up and now it's not jammed anymore. I I don't know. Like so rather than like I thought we were going to look to see if we can figure out what's going on with it. Is it something that could be repaired or is it something that actually needs to be replaced? Do we actually need one that does that or can you have one of the ones like you have in that throw over the sink? Like what do we actually need in that location? I know. I'm trying to look at my notes right now. Okay. Um because if they don't make them do the question of doing

who takes care of the high school Joe what in what way in maintenance? Who's I mean ultimately it's the facility director but we don't currently have one. So what what what happened to our facility director? He um stepped away. You miss a board meeting, right? I know. I All right. Yeah, because I I remember that we were going to go look at it and Yeah. Well, I'm trying to read my notes here. I'd be happy to look at it if if it's like Joe I and I can go meet him and just go take a look at it. I mean, I'm mechanically inclined. So, it is Joe right now. Yeah,

he is everything right now. So from that, I would like to I I would like to put the CHS within the top five, the auditorium expansion of the equipment because if we're going to like that's a bundling thing of where I think you can see decent savings of trying to get that stuff done. But I don't understand why that could be like a fundraised event that this is it could be like does it have to be end of year expenses or could it be like let's have a gay let's have some kind of what is it the the comedy night like you can fun like people will turn out for an event to fund this specific activity

and and after that I know you want to put that in the top five but I really think being again we we always have to we have to look at safety is number one thing and you've got the radio repeaters there for GMS and LMS which are also very important in emergency situation I wouldn't do GMS until I wouldn't touch GMS till GMS actually gets done fair why is it on our because it's been a need. It's been on list for a while. Yeah. But if the building is still going to go, you don't want to put it in. Okay. I'll go with that argument. That's my So then it leaves LMS, right? Sounds reasonable.

Can I ask a question? When you're saying like, can we specifically fund raise like for the auditorium or something have a gala or whatever? these ideas that I'm throwing out like who who in the school world would put something on like that or would it be completely volunteer committee driven and and run these even possibilities to manifest or not in like general I'll speak in big generalities right like this is why you have different like boosters or or parent support groups right so like athletics has booster clubs at um LMS at at least the high school has booster club. They might do all seven people.

There's um friends of performing arts for the for theater world, right? Um that does that is kind of a booster club for performing arts uh productions. There's the normal PTO's right, which are general for the schools and stuff like that. So there are different groups for different kind of act I won't necessarily say just activities but for different uh entities that can be the mechanism to do that right sometimes um these groups like approach the school and be like hey we want to help what do you need right like and we might suggest like hey we could really use x y or z other but they're not on any they're their own entity so they like a a functioning one will have dialogue and we have good ones here in this district like if you've read any of the Bedford stuff there's some dysfunction amongst their athletic booster club and the school district which is not operating you know copetic and stuff like that and that's an example of like that those groups do not have to necessarily do what we want right like they're their own entity they can do that again a functioning relationship everyone's on the same page and

working towards the same goal yeah working towards the same goal now a random person again like using the adaptive chair GM mess a random person can take on. Again, we appreciate the dialogue, right? like but um like someone could just show up tomorrow and donate to us and like in much smaller scale this actually happens like someone might be this is the most common one I actually see someone's cleaning out like their garage at home and come across like a guitar right like and it gets donated to program at the school

um to use right because there's not use for that anymore we see that with old athletic kid no longer wants to play lacrosse they have the stick once can you use Right. And so we might be able to take that on and stuff like that. So, okay. So, what I'm hearing is like this the school district has no capacity to explicitly staff time to like create a fundraising sort of situation. Yeah. As a district entity. Correct. Group that would then contribute meaningfully in dialogue to the district.

I'll say as a district as an entity doesn't that doesn't mean there aren't personnel within the district that go pursue fundraising for different things that they support, right? Like so um you know student council is a club at each of the three schools but I'm going to use Campbell as the example. They will fund raise for student council initiatives whatever the case may be. Some of that stuff is back for the schools. Some of it might be for the community at large right like for around Thanksgiving they do food pantry. Food pantry. Yeah. Um and sometimes they're doing stuff for end of the year. Bunch of groups have done fundraising to award scholarships to kids for the end of the year. Right. Like so it it's it's not there are me like groups in the schools will do their own fundraising.

Um but like as an entity the district we're not going out and being like we're going to fund raise for this thing. I guess we could but we just don't know districts that do that. Trying to understand if the ideas we're throwing out are just literally going to go into the air unless one of these other organizations does something or there's a mechanism. Yeah. Well, what was the group over at Science and Design that did the fundraising? They do it through the I think it's through the parent teacher association. That was very successful. Yeah, that that was to buy um virtual equipment so you could walk through molecules and stuff like that with people all over the world. That was pretty pretty impressive technology.

They did that through fundraising. Yeah. So we do have constructive dialogues with the different organizations with other organizations. It is this something that like because realistically it's the first one that's hard to launch but then it becomes an annual event that people look forward to. I go between well you could raise 50 to $60,000. So that knocks down like a lot of these expenses that could be senior.

I I guess my my more basic question is would they be receptive of hey listen we have this and something that we would like to get done here's like if you guys have the opportunity here's kind of what we would need help with or is that their do you have a feeling that that would be taken as don't tell us what to go do and look at? I don't think that'd be the case at all. I think I don't want to speak for folks, right? Performing arts, but like and it and frankly it's not me necessarily having conversations building level principles, right? Yep. Right. Or stuff like that, right?

Like and that's not out of the ordinary for people to sit down and put their heads together and be like, we want wall scones, right? Like whatever the case may be, right? Scon scones, whatever. scones are breakfast. Lemon scones are delicious. And be like, is this something we want to target with a Right. Right. Like, and

I mean, athletics is the machine that does it. Right. Like you see, um, wrestling is on the top of my head because I just wrestled a um, uh, you know, they have nice warm-ups and different, um, um, uniforms for different events and stuff like that. they get like a uniform from us, but if they want like the additional warm-ups, that's a targeted thing that right the boosters will do for them or or wrestling within the boosters themselves, wrestling parents will take on and stuff like that. Yeah, because I'm I'm just trying to pick up what you mentioned is like can we create a formal mechanism as we go through this of like hey we thought about this at end of year but we would rather like

it's an extra start pushing it not down to them but out to them as well of there's these other things that people are presenting that we would like to expand upon or do. So, I wonder if you could do a 50/50. If you can approve 50% if the public could come up with 50%. I don't know if you can do that, but like you can get creative with ideas. So, um and I think some of it is just like trying to come up with creative um fundraising ideas. The senior thing we just did was really successful.

Well, I just want to say like sidewalking the new parking lot at LMS, $20 of parking space. to address whatever the LMS nurses sink situation is there like I I have no idea what that cost is. I was just seeing that LMS is listed there, right? One fundraiser tied to one thing end of year. Well, then you get the serious and the fun. So yeah, you get people are going to be in with the whimsy and then you get something tangible and positive that the school needs out of it. I have no idea what the costs are for those things or the LMS radio. No idea. Just an example.

I like those ideas. One things we always have to be conscious of is what if the fundraiser doesn't work, right? So like if we are fundraising for something that we do need, right? Like and the fundraiser doesn't work. Remember at B where I was a principal, we had a fundraiser because I do stupid stuff as you will learn. Um this fundraiser involved X amount of money and I was going to get a tattoo, right? Like that was the fundraiser. You were going to get what? I do not like. So this we thought this was brilliant, right? Like and I still do not have a tattoo. So that's how much of a dud this

fundraiser. But I think so showed the thermometer and it's getting closer and closer. Just $50 more and then you get to here and then the thermometer explodes at the end. Like my my point is like be careful about this thing you're chasing for your fundraiser though. What's that? How much are you looking to raise? We're looking for $1,000. We didn't get it. So, so and like I was people liked me. I don't know if they didn't give me money because they didn't like to save you. They wanted to save you. Yeah, maybe that's what the point was. But like yeah, we were shocked that it didn't generate or they felt that $1,000 or something you could easily absorb in a budget, right? But that

the the I get the point of your budget is fixed and if it is something that is truly required and needed trying to do that by fundraiser, right, and it falls flat is some it's going to be really hard to absorb a bunch of stuff like that. But that's why I was targeting of if it's already prioritized as end of year, it's already been deemed as it's not critical or high priority for where we need to budget for it or we need to hit the reserve funds or anything. And you have to be strategic about what you use. You have to pick something that people are like invested in.

But that's like the end of the years. I mean, again, this is philosophy. We could go into different directions. Like I view the utilization of end of the year funds as like we're going to do this eventually. Right. Right. Like so let's do it when we have money in hand. Right. I'm thinking more like the extra like an upgraded speaker system, a nicer auditorium above and beyond what we need to provide. People are going to be um they have emotional connection with that and they're more likely to do that. So as opposed to yay a you know I see I assume there's or something of your proposed items. Share

um is nurses office counter and sinks replacement total of two undermount sinks and quartz counter scope of order. Oh, disconnect I'm just reading. Yep. Never mind. Disconnect sinks from existing plumbing. Install temporary plugs and drains. Salvage eyewash station and faucets for reuse. Remove existing laminate counter backsplash and sink units. Install support cleat as needed for quartz style counter in addition to the existing steel braces. Install new standard remnant quartz counter with east edge back side splashes and front apron.

Install two undermount sinks, new grid strainer drains, salvage faucets and eyewash station. Install new supply lines connect to existing valves and waste lines. Touch up paint with disrupted room clean and disposal of debris. in quartz is $100 plus square foot. So that's Yeah, I'm not married to anything. Just No, but I'm saying that that's $100 a square foot material at least. Ask or could you please ask the nurse what she would like to have there? She knows what she needs, right? And understands

what needs to be there as a counterpoint to like maybe quartz is not appropriate. Sure, I can be on board. No, no. Actually, it's very appropriate because it's unlike granite, it's not porous. It's absolutely not has zero paracity. You could potentially use an artificial surface. Many offices have artificial surface. Artificial laminates. Could use a laminate counter. Yeah. Which is $20. Can we just assume that the nurse for the facility got the quote with the nurse? Yes. Stop second guessing the administration. If the nurse, if the nurse says that's what she needs, I would be on board with it. No, I mean sometimes but sometimes you like this is what I'd like. But

laboring over what you're sitting asking for is the same thing the what the board over there should be asking for. I will if you would like me to hold that off for budget committee. I will tell you I will hold it off the budget committee meeting. But I can guarantee the questions coming at some point. I just want to make sure we're doing the right thing. I cannot ask is quite frankly I would suggest I would check code and what's required for we just spent an hour trying to come down with five count of five things if this is how the rest is going to go we're not going to be productive we are productive we have five and we have a couple things to to just follow up on it's not like to change their mind or anything else just to see is does is this is this realistic I agree I agree with that what you said there I'm not a problem with that yeah no and and

and the kitchen drop curtain which is a fire item. So, we need to understand it. We don't understand it, so we need to understand it. Should we be concentrating on going past five potentially? What's that? Should we be concentrated on the amount of effort we're putting into this? I honestly I honestly don't think so. I I don't think I I think we're way past where we're going to have money. Yeah. I think it's nice to be able to pivot, right? I don't know what the parking lot's going to be. I've thrown out a half million dollars as as a number, right? That's million.

If there's if it's not a half million dollars, if it's a million dollars, we're not going to be able to do it, right? So then that changes the conversation of like what we have at our disposal, right? Like if it's I doubt it, but if it's $200,000, well, that's way off than what we are kind of in the back doing it. So that's why again learning from what last year was last June when we were wrapping things up. I think one of the areas we needed to improve on administratively was the ability to to pivot in these conversations and have options available to us, right? And that's what we're trying to do this year is to be we have the plan in place. We have a stronger understanding of our own facilities, of our own financials and everything in that way. So when we are in board meetings in May and in July and can quickly re well not quickly but review all this stuff with enough time so when we have to make those final decisions in June we've had these conversations in advance right and be like this is the situation we're in now we have talked about the auditorium we have talked about gym floors we have talked about parking lots we have talked about nurses things and all these other things this is the this is what we're working with now let's go boom boom go from there

for us a lot of always is understanding the science right now so that when we go to the board meeting and have to make these decisions, we got a clear-cut path. Right. Right. But I I do like we don't I I don't know how deep we need to go into this conversation. Right. Because like you know doors multiple like we don't have to get into that. Like we have a door we need to fix right now. Exterior doors that are letting in brokenness and that you know what that's a different priority. Oh there's one ex there's a set of exterior doors that we need to fix. Like that's what that is going to represent this year, right? Like you know the bigger CIP plan has allowances every year for door replacement. We have the one that's not working right now. That's the one we're we're going to fix. Yeah.

Right. So just understand if it's like a passage door between two classrooms. Well, that's a different conversation than the one that actually like prevents water from getting under the the doors and whatnot, which might change where it goes in the priority list. So either way, we're at basically time anyway. So I think we can revisit and add keep prioritizing. The school board has May and June to go through this. Um and to pick what we're going to do and hopefully get the rest of the quotes for LMS. Um do we know when we're getting the plans from Alan Major? No. Okay. I I mean hopefully any day, but we're in the window of Is that for the parking lot?

Yeah. because that drainage system is going to be Yeah. key the whole thing kitchener and we're going to look to see if that could be moved or come out of the food services. Yeah, I'll follow. No, I know. I I'm glad it's on yours. It's not on this one. So, if if you're not here and we don't I have that it's at GMS. I need to double check that. My note says the drop curtain is at GMS, not at CHS. That Oh, I thought it was at CHS. I know that's what we talked about last time, but my my notes, which may not be correct, have GMS written down. I don't know where there would be one at GMS unless it is right. I could be incorrect. I just want to say that, but um I know I have here is GMS.

I wonder if they're talking about the drop curtain is that roll up metal door between where the fruit serving line line is and the cafeteria. H that's interesting

because they are typically a rollup door. All right. So, I think we'll revisit this at the next meeting as well. And again, I will try to send out the links to where it is kept on the website so we can always look at the most updated list versus just the downloaded ones that I have. Um, and so if there's other things that we think should make it in the ones that we should discuss versus the entire list, please come to the next meeting with that and go from there. Um, Brian, I will send a snippet of this out to you just so then that way you can have a note of what to follow up on or who do we need to what do we get to ask Joe about as we go forward um in the next meeting?

Um, good. Can I change subjects? Sure. Before we wrap up, your next meeting date is June 11th. Yep. That right now is 8th grade promotion nights. So, you at least be missing me. Dan can be here. Jennifer wouldn't be. You want to move it before like a week earlier or a week later? I I would not do a week earlier because we're really crazy time of year. Yeah. Day before graduation. Um and uh so you can still meet just like my attendance. Well, what if we see a super room available? Push it out to the 18th.

Yeah. It's available on the 2 sorry 16 Tuesday Tuesday I think I have something got to make sure that the 16th we have it's not the worst day we have the GMS project team is that what we're calling it that's right There's no reason why do both. That one's usually remote. Yeah. Well, I'll come here and do the remote from here. So, you then um

I don't think I can make the 16th. I think I have a meeting that night at church. Okay. Session meeting. Um third Tuesday. Dan, I don't want to speak for Dan, but he's not at the middle school. So, he can be here. So would and maybe I can send someone in mystead if you really need someone from the I I mean I don't think we would. And then you guys talk before the meeting. Yeah, I was going to say as long as long as you you can help me get the follow-ups. We're going to have a board meeting the night before, right? So you're going to have all that information, whatever that is, right, to share.

Yeah. So why don't why don't we just keep it on the 11th. What I'll do is I'll connect Brian with you about getting all of this information, follow-up information to satisfy for the next meeting and then that way we can come into this and then I would have a recommendation back to the school board for this is what we think we should do with it with end of year and go from there. Does that sound like a plan with everybody? That way we're not messing up schedules and everything else. Sounds good. Can we confirm that other people can make it as well? I is less than optimal.

So, I can try. So, I I'll put the I'll put the email out there and go in from there. Um, but uh you said that there was also another member of the community interested. Yeah, they're obviously not here. Yeah. Okay. So, and go from there. We didn't uh yeah to get into those conversations with they were available to me. No, that's completely understood. We still would need one more you and this person. So still need a third. Well, well by Right. But by the governance, right, the governance says we need 50% plus one of the voting membership.

Yeah. So, if we don't fill all slots that we said that we could have up to, then we just back off what that 50% voting quorum is, okay? And go from there. That that's the way I would interpret it. But that's because we added the language of up to x number of community representatives, not it had to be x number. Okay? And go from there. That's at least my interpretation. I can be told that I'm wrong. That's okay. Um, I will make a motion to end the meeting tonight. Second. Have a second. All those in favor? I

I Sounds good. Thank you everybody. Have a good night. Brian, you get back get get that information for me for where where those items are. Which ones? The fire curtain and the I know where the sink is. Yeah, it said at all in