Parks and Arts Commission - Regular Meeting

Good afternoon. This is the City of Liberty Lake Parks and Arts Commission meeting on Monday, October 6th at 400 PM, 2025. I suppose I should say for the record. My name is Nancy Hill. And we'll get things started today by calling um role the parks uh commissioners. Nancy Hill, myself, present. David Heimba, present. Laura Frank, present. Katie Ferris, present. John Bar present. Noel Otter Learco present. Bob Schneider Miller present. Joanie Haye is she online. Okay. Let me just let me know if she joins. Gary Edwards present.

And our student position is still vacant, but we're working um through an application waiting for the mayor on an interview. So hopefully that will happen soon. and staff. We have Tate Hunter, Mikuel Stevens. Is Derek Gazanski online or I don't see him. Okay. And Jen Camp along with our city administrator, Mark Makavoy. So, welcome everyone. We'll move on to the approval of the September 8th, 2025 meeting minutes. Are there any edits or corrections? And if not, a motion to approve. I move to approve.

Second that. It's been moved and seconded to approve the September 8th, 2025 minutes as written. All in favor? I. I. Opposed. Please show it pass unanimously. We're now on to citizen comments. Uh these are comments from our citizens which we always welcome. You'll have three minutes. Is there anyone wishing to comment? Come right up, sir. Just state your name for the record. Thank you. Actually, it's two of us. Two of two names for the record. Then I'm Roy Fullerton

and I'm our dean Fullerton. First, thank you all for doing this. Then thank you for the opportunity to come before you. We lived near Rocky Hill Park when we first before we bought our house. We picnicked in Rocky Hill while we were planning on whether we were going to buy the house and we loved the house. Hopefully you had opportunity to take a look at our video presentation that

right put together. It gave some ideas for how that might be enhanced. Um I think there's some beauty in the park that we could take care of naturally. There were a couple things in the park that concern us. One of them is the cattle run. We see kids playing far too close to it. One of our concerns is the artwork where we see kids climbing on it and that doesn't feel comfortable. But within my three minutes, I'll just say we invite you to look at the video and that kind of sums up our thoughts on how we can enhance the Rocky Hill Park.

I'll just add to that. Uh we're not park experts, but we've traveled the US uh to all 50 states with a dog. And with a dog, you're always looking for a park. So, we've probably seen four or 500 parks and we're not trying to define what Rocky Hill is, but we think we have a natural environment there, but I don't know if you're familiar with the Missoula flood of some of our area was developed by the Missoula flood back seven I don't know 70 million years ago. We have a a Native American history and we have a pioneer history and we think in itself that is the art of Rocky Hill Park and we would really like to see that expanded versus uh just throwing up stuff art that we consider artwork that kids are playing on or nobody's watching. And we go down to the park probably five times a day. Couple times with our dogs. We play pickle ball down there. We ride bikes and we drive by it about five times a day. So, we just want our voice here and we appreciate it if this our our video. So,

well, thank you so much for coming and the video was distributed to all the commissioners. So, I'm sure they've had the opportunity to view it and if not, I'm sure they will after this. So, we appreciate your coming and we appreciate your concern about our parks. Thank you so much. It's a gem. It is a gem. Any other citizen comments, Evan? Anyone online? Okay, moving on to our action items, uh, discussions and presentation. We'll start out with the sidewalk master plan support by Lisa Key.

Good afternoon, commissioners. Um, I just wanted to reach out to you. I know you have a very full agenda, so I will keep it very brief. Um, but uh uh Sue Hudson Ralph, who is our code resource officer, code enforcement resource officer, has been uh working on developing a sidewalk master plan, really looking at some options for us to be uh addressing uh sidewalk maintenance more proactively. and we're going to be presenting this to city council um as just some options um on October 21st and we'll also have a scope for a sidewalk master plan. What we want to do is we want to take these ideas, but first of all, we want to present generally the concepts to city council so that they can let us know if there are any non-starters in the options that we've identified. And then we really want to take it through a process um to uh we've done um an assessment of the sidewalks. We have the conditions report for that. We want to go through and we want to look at um what the options are first of all for funding mechanisms and how we might prioritize improvements to these sidewalks going forward, what the process is going to be and what the city's role is versus the homeowners roles or the property owners roles. And um we're looking I I kind of think there's a just a natural uh um beginning of of a stakeholder group with the bike ped um uh safety subcommittee and I'm hoping that we can ask them to form like a core with us. I think there's a few other folks that we'd like to have represented on the steering committee including potentially um representatives from the PTO's from the various uh elementary, middle, and

high school. I guess high school doesn't have a PTO, but but again stakeholders from those from those uh also potentially um potentially uh um someone from the business community and I think Lance Becker has uh stepped up to the plate to say that he was willing to to be a representative there. So um I'm hoping that uh if you're agreeable to that. Now you as the parks commission may also want to have I know that the bike ped subcommittee is kind of a subcommittee of this body but there may be uh one or two other planning commissioner or I'm sorry parks commissioners that u may be interested in participating on this committee. Um, again, the more the marrier as long as we don't get above nine or 10 people. But I I think it would be good. SCJ Alliance um who is our on call planning uh uh contract um is going to be um doing the sidewalk master plan. As you know, the data that they've collected as part of the parks master plan where they've also looked at uh the walkability and bike ability to parks. We're going to want to look the same things with the schools, with the business uh community, etc. But but we'll be building on the foundation of the data that we've already collected and uh that. So, I just really wanted to share with you what we're doing timeline for this. We're hoping to probably um have put together a um kickoff meeting probably before Thanksgiving or early in December just to kind of frame the scope of it. I don't I I think that the majority of the work is probably going to happen in January and February. and why I think it's really important. Um, we'll also be reaching out to the community engagement commission on this because I think it's going to be important to get feedback

from the neighborhoods from different uh or from different neighborhoods. And um what's great about the community engagement commission is they're structured like that. And so we're actually SCJ is going to be assisting us in preparing the engagement materials and brainstorming engagement activities, but we're also going to be asking community engagement uh commission to staff that actual engagement effort and kind of help stand them up to do the engagement for that. So that's kind of our concept. I really just wanted to share with you and ask if the parks commission was number one. okay with my co-opting your subcommittee? Katie?

Yeah, Katie's nodding. Yes, I I have two questions. Um, first question, would letting you know after our November meeting any commitments from this group? Would that be sufficient? That would be great.

And then the second question is what would the time commitment look like? Two, three meetings. I you know I can't imagine that it's going to be more than four or five comm meetings at the most. I think we have we've collected all the data. It's really a matter of getting community feedback on the approach from the financing standpoint number one. Number two getting the buyin from the citizens in the community that that on that approach and number two looking at how we rate the data. I mean, so, so it's not just condition, it's condition plus what is the area serving, you know? I mean, you might wait uh routes to school higher than you might wait um or you might wait a commercial area higher than other areas that don't really connect to much. So, again, having that conversation and having it be a citizen-driven conversation, I think is really important. So, um, but yeah, the time wise, I think we're probably looking at the four or five meetings in the beginning of the year, maybe uh one meeting um uh to kick it off. Okay. Well, we'll put it on our agenda to uh get some members uh together for our November 3rd meeting. And I'm sure Katie is going to want to have some input in that. And that'll give you time to check with some of

your folks to see if maybe one other person might want to join or something. And Katie, you probably haven't seen it in your email yet, but there's an an email uh asking if if I could maybe get on your agenda this uh coming month. I I think that was our last meeting. Oh. Uh just because the weather's changing. Oh, gotcha. But um I'll talk to you later. Okay, that sounds good. Thank you. Any questions for Lisa?

All right. Thanks so much for coming. Appreciate it. Next up, um, and this will be a vote on, uh, the vision vision statement and the goals and policies with the help of SCJ Alliance. Are they online? Uh, I am. Can you guys hear me and see me? Okay. Yes. Okay, great. Good afternoon, everybody. Um, my name is Jen Dial and I am the your project manager helping the city with the parks and recreation master plan update. I have just a few things to share with you tonight. Um, can you all see the PowerPoint?

I see. Oh, there it is. Yes.

Okay, great. Um, just a quick update on timeline just for everybody to kind of track where we're at in the process. This is the overall project timeline. You can see where the green check marks are. that indicates we have completed those phases in the in the timeline. We're currently working on um refining the goals and objectives and making recommendations. So, we're going to touch on that in our meeting today. Um one note of interest is that um we have proposed a phase two for the parks and recreation master plan. The first um five steps that you see here were really just getting us through the inventory through engagement looking at level of service and kind of the demands for the system over the next uh 10 to 20 years. And the second phase is doing um an update to your capital improvement plan which prioritizes those projects and the funding opportunities to bring all these projects to life and implementation and wrap that into the city's uh capital facilities element and financial plan in the comprehensive plan. Um, and this will help us finalize the full document, get it approved um, by all the commissions and councils and send it off to the recreation and conservation office for certification, which helps keep the city eligible for grants through RCO's uh, many grant programs. So, um, just wanted to let you all know that uh, that is in the works. And then for one of the action items I know you all um have in your packets today. This is kind of a an assessment of the various ideas we had for a vision

statement to go along with the new parks and recreation master plan. To get to uh what you see on the slide, we did a couple of things. We looked back at your previous parks plan. We looked at the engagement that we did this year and feedback from the community. We looked at the city's current comprehensive plan. Um, and that's how we came up with what you see in quotes under the first bullet. The second two bullet points are um is language taken out of the Liberty Lake strategic plan and the community satisfaction survey that you guys conducted. So, we thought those were those three examples were kind of a good starting place for having a conversation with you all to determine did these hit the mark? Um, do we want some hybrid of the three? Is there a variation? Um and uh just today actually the the last bit of language you see on the slide here, one of the uh commission members kind of looked at the the visioning memo that's in your packet and the three examples and came up with a hybrid version. I know you haven't all had a chance to to look at it yet, but I put it on the slide just for the the sake of of conversation. Um, so we were hoping tonight that we could get to a place where, you know, we have consens consensus on a on a good vision statement to reflect in the new plan. Do we have kind of does discussion that you guys want to have thoughts on this? Do we feel like anything from the first three bullets resonates uh for carrying forward? So I think u commissioners just for

clarity there is a vote on this from you all this evening. So if we could um look at these and kind of decide which one the group cons consensus is um and vote on that and then let Jen know obviously which which choice. So we have the three options. Um Jen, can I ask you a question? Um Laura on the commission was the one that kind of did the compilation of all the statements to me and kind of made it broader and more inclusive

in recommendation you have on screen. What are your thoughts on that? Um it's longer than than than the other three bullets that we're seeing and

what what are your thoughts because you're work with vision statements a lot. Yeah, I I think it's it did a great job of kind of bringing the important elements from the first three examples into one, but it is a little bit long. Um you I've seen vision statements that are broken up into two pieces. You know, we could Oops. um right here where the word we starts, you know, we could put a space between those two so they you have an opportunity to kind of digest each piece of it. Um, it's it's I think it's recommended to have something that's a little bit shorter that folks can really, you know, almost memorize that it's something that you you get to know, you know, and you really can ask yourself when you're making decisions on the commission, does this align with our vision statement? It's easier to get familiar with it if it's shorter. Um, but I've seen really long vision statements, like twice as long as that. So, it it all depends on on what feels right to you guys. I I I'd like to comment from staff's perspective that what what um even though that statement is long as I read through it over and over again, it it very much defines everything that we as staff do every day to provide for parks and programs and opportunities. So even though it is a little bit lengthy, I I mean it it really nails the gist of what we do as staff from a staff perspective. Yeah, I mean what if Jen you said you know if you make a kind of a new almost paragraph by you know um entering after the Wii and so is easier to digest then

I really like all the information it has in it versus the others which were were good but they they didn't include everything. thoughts, commissioners. I guess I'm a little biased just because I did work on it a little bit. I just felt that the the two separate ones, just to Jen's point, just weren't quite complete in and really encompassing what happens at the the city level and the commission level. Um, I do agree it's a little lengthy, but I I do think it kind of incorporates all those all the criteria of what we've you've been discussing through this process.

Do you have any thoughts, Mark, on the length? I'm curious. I'm probably the wrong person to ask on on the length. I prefer shorter vision statements, but that's that's Mark's opinion. Yeah. I came kind of came up with my own. Uh, Liberty Lake will create a connected inclusive parks and recreation system that balances natural beauty with vibrant community life, offering spaces for learning, gathering, wellness, and play for residents of all ages.

Nice. Hello. I kind of like the idea of condensing it into one sentence, one short paragraph. Jan, do you ever create what I would call um a tagline that is something, you know, just three little words or things like that that would could be more on stuff to accommodate allowing a longer vision statement? I I don't know. Do you know what I mean?

Yeah. Yeah. And you know that we could get very philosophical about it and get into the difference between a mission statement and a vision statement. you know, and all of that. But it sometimes I've seen that done where the mission statement is the longer version and then the vision can be really concise or vice versa. So, we we could even go that route and create a mission statement and a vision statement. Um I, you know, if folks don't feel ready to vote on it, I know it's it's a it sounds like we've got a lot of different ideas. I could take the um one of the commissioner suggestions for new language. I could take Laura's and um try to create uh something that's a uses a lot of these same key words but is a little bit more concise. Do we have the time to do that? um now that the project is going through March of 2026 with that phase two, you know, if if you want to put this on your agenda for next month and and decide then we can do that. Um yeah, and then may maybe like John, you you wrote something. Maybe if anyone else has another version like like John just read us, if you could send that uh via email to Jen by Friday.

End of week. Yeah. By end of week, then Jen can forward those on to Jen and blend and work on blending those. Yeah. And then you can take a look and see if you can come come up with something a little more concise, but that's a little more inclusive. Does that resonate with everyone?

Yeah, I feel in alignment with Jen Camp that the mission statement should be all-encompassing of what the actual vision is. And if this were to be posted, say on a website, it really wouldn't look very long at all. Um, I'm also tending towards this little chunk of text under the third bullet point that preserves and enhances natural surrounding. I think that's a a strong element of what we do and should be included wherever wherever it seems fitting. Okay. like

Well, yeah. If commissioners want to submit to Jen um any s suggested language, um I will put together kind of a a hybrid version that tries to capture those key words that are important to everyone, including that that piece on preserves and enhances natural surroundings. I heard a lot of folks say vibrant. Um I've heard inclusive. I I feel like I have a good sense of some of the the key elements that need to be in there. Um, and you know, now that we've had this conversation, I bet, you know, we can land on a on a preferred statement at the next meeting cuz I know this is the first time we've kind of collectively been able to talk about it. So, it's hard to to get to a final decision tonight. I understand that. So, happy to put something together and and present it to you all next month.

Okay. And if the commissioners get um their thoughts um in an email and you get that uh the end of the week, then prior to our next meeting, could you send the samples out so we have time to digest it before we have the discussion and vote? Absolutely. Anything else, commissioners? All right. Well, thanks for coming and we'll get that input to you uh by end of week and we we appreciate you. Yes, I think Nancy, I might have one more action item if you all sorry.

All polls and policies. I apologize everyone. That's this document that you can't read. I'm so sorry. Thanks.

Yeah. So, one of the one of the other pieces that we're working on as part of the parks and recreation master plan is your your previous plan had, you know, a whole series of goals and policies and we can make recommendations as the consultant for, you know, what what might be some refinement to the language, but you all are really the most familiar with the park system, with the vision for the system. And so we wanted to provide an opportunity for you guys to do an internal audit of your own goals and policies and let us know if there are certain pieces that are, you know, already completed and don't need to be in there anymore, are no longer relevant, no longer resonate or, you know, you'd like to have worded differently. So um the the spreadsheet in your packet is it's long because there's a lot of goals and policies represented. Um, but that it's meant to be an opportunity for you to give us that that feedback. Um, so there's public art policies in there. There's goals and policies also pulled out from the comprehensive plan that are relevant to parks. So, um, I'm happy to answer questions if folks have questions about about the materials and the process, um, and and to capture any of your any of your feedback here tonight. Is it possible, similar to the the vision statements, it's a lot of information and feedback had been provided. Can we see what this might look like after the feedback has been reviewed or do do we need to vote on this today? I guess I'm looking Jen to see if you have any thoughts on that.

Well, so staff me Jen or

Yeah, sorry Jen. So staff staff did um go through all of this already and so the comments that you see in the boxes that say in progress, keep as is whatever that has been reviewed by staff. I think that in in my opinion, and this is just my opinion, the very back page is the goals and policies from PO public art policy and procedures, I think that that would be the one I would want the commission most to weigh in on because parks and arts commission is new since this uh this has been done before. So, we we don't really have anything addressing public art in the previous policy to this detail. So, I think if I were to if and Jen disagree with me or tell me otherwise, but I mean I think that my priority for the parks and arts commission would be this back page since staff already went through. I mean, I don't know that I don't know. It was hard enough for staff to go through these first three pages and it took us quite a bit of time. Um, we also did go through the the art portion, but I think that to have the commission's eyes on that would be my

my I was just curious because I went through it as well, you know, in preparation for the meeting and and there's a lot and based on the feedback that's given from staff and other commissions. You know, it'd be nice to know what shakes out from that because I felt like there was maybe some redundancies in there. Um, and so maybe not prepared to vote. So, what you're asking for is to take basically the staff input and redo it. And then if you need a vote from the commission, I'd like to see what it looks like after all of your your input has been taken into consideration versus trying to read through line by line. Yeah. And then

so Jen, I guess I would defer to you. Do you is that something that we could sort of summarize by the next meeting and then vote then?

Yeah. Yeah, absolutely. um that that makes sense to me that that you guys will want to you know approve of any changes um officially. So if you're comfortable with you know the the feedback us incorporating the feedback from staff and making those changes I can present at the next meeting basically the draft final language you know so you can see what the changes would be. Um, but if you could, if there's any language that as commissioners would like to see changed, if you could submit that to to Jen um by the end of the week as well, um, I can make sure those changes are reflected in the version I bring back to you for approval next month. If that makes sense.

Yeah. Does that work? Yeah. No, I think that makes sense. Um, because we see the staff comments. So, if we can get to Jen by Friday, any comments we have, um on these goals and policies, um hopefully we'll be able to reference them. They're all numbered. Uh and get that to uh SCJ by Friday. Then we can get the revised version prior to our next meeting and then we can vote on the revision that has everyone's comments included. So, that makes really good sense. Yeah. Who do we send our comments to? Jen Camp. Okay. Yeah. Send them to Jen and then she can compile them and send them on to SCJ.

Okay. Yeah. Okay. What else have you got for us?

Um I mean those were the only two things I really wanted to show you guys, but um since I've got you, I we the last time I presented to you, I didn't have all of the level of service analysis completed. Um, and so I thought you all might find this interesting. One of the things we're looking at is um, the city's level of service standard and whether or not that needs to be updated or if if you keep it at 30 acres of parkland per thousand residents, what does that mean for you over the next 10 to 20 years? Um, and so here's a little bit of that analysis. Um, and I just want to show you this for context because we'll be coming to you with some recommendations and this will help inform that conversation. Um, so the the current city level of service standard is 30 acres of parkland per thousand residents. Currently, with the amount of parkland that you have, with the current population the city has, you are exceeding that level of service standard. as you can see in the green here. But if we look forward to 2042 and the additional 21,000 people that are projected to move to Liberty Lake and you do nothing in terms of acquisition or new park development, you will no longer be hitting that level of service standard. You will be down um by the the number six that you see here. So to to meet that level of service standard in the future, uh, Liberty Lake would need to offer an additional 138 acres of parkland. The the bottom line you see here, um, right now, your capital improvement program shows various planned park

projects. If you were to implement all of those by 2042, you would still need an additional 92 acres of parkland to meet your level of service standard. So, um, just an interesting factoid for conversation, for thought, you know, as as you guys move forward and we get into the next phase of the plan where we're looking at capital improvement priorities, parkland acquisition or expansion might be part of that conversation be because of this analysis. So, um, I'm just bringing it up to kind of inform you guys as as we go through the process.

Jen, is this just existing designated parks or does this include trail systems and golf courses? What What exactly is included in those estimates? This doesn't include the the trails. It does include all um city-owned properties. Um, in the in the draft plan, we have a breakout of how are you meeting your level of service with city-owned properties? How are you meeting your level of service if you include HOAs and county parks and regional parks? So, there's kind of two different analysis, but this one is based off of just simply city-owned properties.

Do you have similar numbers with the HOA parks included? I can provide those to you. Yeah. Um I don't I don't have them in my PowerPoint for tonight, but um you're still a little short. Um with the pocket parks, which is what we're calling those HOAs parks, um you know, they're they're small, so they don't make a huge difference in terms of that acreage um level of service standard where you want 30 acres of parkland per thousand residents. They help But um they they don't fully make up that gap. Thank you.

Yes. Was that 30 acres per thousand? Was that just something that Liberty Lake had had set as a standard initially?

Yes. And it's each city can establish their own level of service standard. There's there's no like set state requirement or anything. and that that's what was in the previous uh parks and recreation master plan. And so it's kind of a question, you know, do you want to keep that same level of service standard? Do you want to reduce it? Do you want to increase it? Um you know, right now you're meeting it. Um but it it will be an issue as you as you go into the the growth that Liberty Lake is expecting to see. So, is 4% really an issue? Seems like such a small number in the plan. Parks,

right? Yeah. I mean, that's all it's all for you guys to decide, you know, if if that's an issue or not. I just wanted you to have the data. um you are at an interesting point in your kind of evolution as a city and that you know in the next 20 years um you'll be mostly built out because your your UG boundary is pretty confined. Um so now is a good time to plan for additional park space um before that buildout occurs. Jen Camp, do we have does the city have a require a parks requirement for developments that are happening as we continue to build out?

I think it does. That would be a Lisa question. There's also again a shortage of vacant land that can be acquired. No, and that's what I was thinking looking at those numbers. So, I didn't know as some of these areas are being built out and developed if there was a require of how much green space or park had to be allocated for. I think there is, but I don't know what that would be. Okay. Interesting.

Yeah, this map um I don't want to take too much of your time, but these were just new things I wanted to show you guys. This pink kind of salmon color here in the map shows where um you might remember the last time I presented I showed you walkshed maps and it took every city-owned park and it developed basically a half mile radius out from there which we call the 10-minute walk shed and that's everything in green is currently within a walkshed from a from either a city-owned park or a school or a golf course or an HOA park. Everything that's in that pink color is currently not um not serviced within a 10-minute walk of a park. So, as you think about if you wanted to develop or acquire additional park land, anything in this pink area would be kind of a, you know, priority area for parkland need. So yeah, just food for thought. Uh, you know, as as the park uh commission continues to think about this stuff and we can continue to have these conversations, too. We can put any of of this on the agenda if you guys want to deep dive further. Um, this table shows you your different park classifications. So you have community parks, neighborhood parks, pocket parks, and then open space and trails. Um this column shows you the National Recreation and Parks Association kind of target for each type of park. Um and so you can see right now you're you're meeting kind of that national average for pocket parks, open space, and trails. But as you progress with that population

growth, you will have a shortage, not by much, but you will have a shortage of acreage in the community park and neighborhood park classification. So those are your your larger parks. Um so just something else to think about as you guys grow and make decisions down the road. Okay. Gary, did you have something? Yeah, as a newcomer, I was kind of surprised that Liberty Lake isn't in part of Libert Liberty Lake. It just seems to me it would be natural if some of that uh lake recreation area could be eventually part of Liberty Lake. Yeah, that's a whole another subject. I think

the annex to Liberty Lake. Yeah, but okay, that's my thought. Never know what's going to happen. Anything else, Jen? That that was it. Um, I appreciate all of your time and um, I'll make sure you have materials to review for the goals and policies and the vision before your your next meeting. Okay. And we'll get that input to uh, Jen Camp by Friday. And thank you again for coming. Yep. Thank you so much. Thank you.

Okay. Next up on our agenda is the Rock Garden project location. Um, if you recall, Mara had presented the uh project to us. Somewhere in your packet, you will see this picture here. And this is a sketch of uh how they envision the rock garden, which would be located at the southwest corner of Molter and Country Vista. Is that right?

Yes. And there's the these two benches uh depicted in the drawing are currently there. Um they suggested that location after um you know kind of walking around. They wanted it really to be in Pavilion Park, she said, because it's close proximity to the two elementary schools and one of the goals of this project was to involve LA elementary schools in the painting of the rocks and then it would be close by for them to place the rocks or visit the rocks. Uh they have obtained funding from a third-party funding source for the project. There will be a little bit of requirement from uh Jen's team in the installation, but it's fairly uh straightforward. Uh so what we're asking you today is for a vote to approve the Molter Country Vista location for the garden and then we can start working through uh Jen can some of the logistics with uh the group. Any questions? There's also she's included in the packet the initial uh proposal is somewhere in here of uh what they had envisioned the the rock garden. If you recall that was part of the presentation when they came a number of months ago. There was a delay because the original funding source uh fell through but they did obtain another funding source. relate together.

Yes, we relate better together. Yes. So, there are photos here of two different corners of um of Pavilion Park. The one directly across from Liberty Lake Elementary and one at Country Vista and Settler. Yeah, they the Settler was their second choice. Um, they eventually want to do this at both corners.

Well, they what they want to do is to start at the Molter intersection with the drawing they have, see how it goes, and then at that point determine whether they would want to expand there or go for a second location, which could be the other corner there of the park to be determined. Would the city provide like weed barrier and that type of thing under the rocks? Uh, I would have to check with staff. We don't typically use weed barrier, but we would probably be the ones to install it. So,

I believe in their budget they had $1,500 um dollars set aside for the um the installation and maintenance. So, there'd be some uh landscape support and then they would tag team with Jen's team. I don't think it's a big installation project. My only concern would be I don't know where the sprinkler lines are, but I'm sure that's a logistic that we can work out. But today, I'm asking you uh whether you would approve their their preferred location of Molter and Country Vista for the project. And if so, I'll need a motion. I move that we approve the location as you described it. I second.

Second. It's been moved and seconded to have the rock garden placed at Country Vista and Molar. All in favor? I

opposed. Please show the motion carried unanimously. Let's move on to the utility box wraps. And this is for um the uh Kramer Parkway location by our to be installed sculpture. And then at the uh main entrance to Legacy Ridge. And just to remind the commission, we had chosen the patriotic uh look for the legacy ridge. And then the other one we wanted something more natural that would blend in with the sculpture piece. So Laura, do you want to take the lead on what we're looking at here?

Um yeah. So in your packet, these are just uh images that had been submitted from previous calls. Um, there was a at the time since it was our our first project, we did have a a selection committee that went through and ranked them. So, I just pulled out the top ranking ones. Um, and this is for Kramer. Um, and then based on selection, we would just go back to the artists that submitted and offer the the stipend to utilize the artwork that had been submitted. So, and that's the starting with this picture that we're talking about for the Kramer one.

Correct. And then the the second grouping. Um, these were just images and quite honestly, I don't know if they're still available, Jen. I was just thinking about this on my way over. Um, these had been submitted by other than the with the exception of the eagle. Um, it was artwork that had been submitted by students from Ridgeline for last year. So at the last meeting um I had suggested that we could also look at artists that have submitted that we like their style and go directly to them and ask them to uh create a patriotic themed wrap for us. So that's the other option because we do have a student art display at trailhead and we have student art at Ridgeline as well as our first two. We have one from Liberty Lake and Liberty Creek. So, Laura, since you're most familiar with the Kramer uh sculpture project, do you have uh one that's a favorite for you that you think would blend the best with a piece? Like, that's a trick question. Um there there are um a few. Um I I thought the I'll just hold it up. the pixelated one was a good option um just because the the pieces have vibrant color in it though I think it would not detract from that. And then we also have two submitted by Karen um that I think would also work really well that I know it was from a while ago but I was excited to see you sitting there. Um so those two were those were my top three based on the ones submitted and then while we are flipping I will suggest um this one that has like the Paloo Fields

I thought would be a good artist to go to for a patriotic themed one. Um she's submitted for several of our projects. She's always in the running. Um, so that was an artist that I felt that if we chose to go the route of working directly with them on a wrap design that she would be an excellent candidate.

Okay. Well, maybe we can start if if the commission um has a has a favorite for the Kramer Parkway art. we could go ahead and vote and select on that and then we can see if we want to go to the specific artist on the um legacy ridge or whether we want to pivot and go to Ridgeline for a school project. So, let's talk about the Kramer Parkway first. The pixels are kind of nice because they don't distract. That's my

Yeah, I like that one a lot, too. I also like this one a lot. Um I love this one. I just um maybe it's the mom and me. I like the electrical boxes to kind of stand out so people don't hit them.

Oh, now remember the sculpture pieces are primary color sort of. Yes. Yeah. So, they're the perforated metal panels with very vibrant primary color infused glass. I kind of like the pixelled one just because the colors are more in line with the the sculpture project and it won't distract, which was my biggest fear when I knew we were going to wrap those boxes.

Yes. Yeah. And they are in very close proximity to the piece. So again, the the idea would be to, you know, beautify the box that is there without taking away from the artwork that's going to be going in. Is there two boxes? Uh, yes. I think there is. Yes. But aren't they mounted back to back? I think so. They're very close. Yeah, they're super close. So, we could do something like this and just do Yeah. Do the whole thing. Yeah. Yeah. Because it could be repeated or whatever. I move that we incorporate the pixelated piece for the

framer uh parkway boxes. Do we have a second? Second. Okay, it's been moved and seconded to go with the pixelated piece. That's this one here for the Kramer Parkway signal boxes. Is there any further discussion on the item before we vote? Okay, seeing none. All in favor? I opposed please show that we have selected one unanimously. Thank you. So now on to the legacy ridge. Do

let me ask a question. Are we ready to do that? Well, I was just gonna say so I will need to go back to the artist and since this was submitted for a previous project and just confirm that and then Jen connect with you on the stipend and we also need to know if we're going to go to STCU or donation because they've donated all of our signal reach out to them. Yeah. So, I I guess I hear what you're saying, but we all need to decide whether we want to see if the artist is available or if we would prefer to go to the school. Wouldn't we? For the second one that we were still talking on the pixelated one. Yeah. I just need to go reach back out to the artist because she

Well, we've approved the concept. We've approved the concept. It was submitted for a previous project years ago now. So just going back and saying, "Hey, we'd like to use this piece that you submitted in 2018, right?" And offer the the stipend. I don't have the number off the top of my head, but offer the stipend that um that we had out there. I I'm sorry, I misunderstood. I get it now. Yeah. Okay. Um

um and then I will say just before we move on to that other piece, the the eagle was one that was submitted as part of that process as well. and all the other patriotic themed pieces in there are student art. So this one we do have a copy of we do have the artist contact information um if we were to go with this that the challenge on this one might just be kind of like we faced in the never forget garden is how you incorporated around the Yeah. And I think it's also two boxes isn't it? It is. And that's why I think it might be a better route to to work directly with an artist to do it.

Yeah. I would tend to agree maybe now that you said that because student art I mean they could work hard on it and it might not be something that would be able to be utilized for the boxes where if an artist looks at them and then design something for the box does come or you would maybe want to do similar to the the box just outside the um Ridgeline entrance. It's a um collaged piece, right? That has artwork, several students artwork that has

and we could we could certainly do a collage there because we're not competing with anything. So, I guess we need to decide, do we want to explore, I guess it would be a collage with the Ridgeline High School students, or do we want to explore um going with an artist that would basically custom design a piece for the box boxes discussion? If we're just an opinion, if we're trying to get it done this year, I think going directly to an artist is probably a better route unless the Ridgeline students are already in progress with something for Veterans Day. I think the the coordination timing might be a little more challenging. I personally would love to get something done this year because everything is delayed.

So that's my two cents. I would like to not carry over any more project. We do not show this as a carryover project. So, we need to finish it this year. I agree with Laura. We need a motion. I move that uh we secure an artist concept for the uh second box, second group of boxes versus going to the school. And then um we can pursue. Do you have a contact at the SFCU? I just gonna read. No, I don't. But actually I do. Kristen Piscapo, Kristen.

Yeah, I'll send it to you. Thanks. I'm looking for our budget item on that. Where is that? Also amendment to that emotion that um Oh, here it is. That I reach out to S. TCU uh and ask for sponsorship for both projects. Okay. Do you want to second the amended motion? I'll second.

Okay. Any discussion on the motion? And we do have folks a budget line item for this, but if we could um we've spent $200 out of $4,000. So, I I think we have can complete the project even without the sponsorship if we need to. Wouldn't that be enough money, Laura? I think David would know that. I think so, though. Would that be enough money, David? Do you know? I have no idea. Yeah, I think the signal boxes in the past were around 1,200 and STCU covered the full 1,200 every in every occasion.

Okay. Okay. It's been moved and seconded to move ahead and secure an artist um to do a custom design for the Legacy Ridge signal box project. All in favor? I I opposed. Seeing none, it's approved unanimously. Thank you. Now we'll move on to the co-sponsorship guidelines. Is that you male? Here he comes. And there is um some information in your packet on this.

Hello everybody. Um so one of the issues we have as staff is there's so many events and organizations that we partner with that if it's just something that has been done for years. We have no guidelines or ways to dictate someone new coming up and saying hey we want to partner with the city for XYZ event. And so what we're proposing is putting these guidelines together where there is a set process where people if a group wants to partner with the city they go through the process it would come to the parks and arts commission and then in the end go to city council. So in the end it's the city council's decision to elicit or to use um city resources and funds for said co-sponsorship. So what it does, it allows us some guidelines to know how how we go about if someone new comes up, gives us a definition of what a co-sponsorship is, which both we haven't had in the past. And then in the end, the final decision is up to city council, not city staff, if we're sponsoring or co-sponsoring an event with another organization. So that's kind of the guidelines, uh the reasoning behind it. It would be a process where there would be an application and there' be two two times a year you could apply for uh coming up six months period and then if it did go into an agreement we'd do something like three-year agreement. So uh if we did move forward with this we'd first look back at all the organizations we currently co-sponsor events with start with them and then kind of go from there. So that's kind of the highlevel gist of what we're proposing.

Just for the commission's sake, can you give us just a few examples of sponsorships that were that we've done in the past?

Yes. So currently, uh, what we would call co-sponsorship Kuanas, for example, the Liberty Lake yard sale, we don't do much with it, but we provide staff. We provide the the park location and then staff goes and checks garbages and then we advertise for it. So those those are some things we provide movie nights in the park. Uh Shakespeare in the park those those type of events where we don't do much of the leg work but we do provide staff for for setup and for cleanup of you know garbages and then usually some type of advertisement as well.

Okay. So, what we're looking for as from staff um tonight is to um vote to approve the and support the co-sponsorship guidelines that are presented before you and then that will go to council. Um these are guidelines so probably not. It's not a policy but they will they will go into effect and be put in place by staff. Quick question. Yes. rather than having a separate application process. Could it be included in the event permit? Because my understanding is you would need both, right? You'd need the co-sponsorship application and then the event permit application

potentially. Our thought process was having it separate because we don't want them all coming in all at once. And then it will also have finite amount of resources and staff time. And so we wanted to bring each one to the parks and arts commission. So we thought if we did it at two different set times, we can bring hey, four of them to you guys, you guys can look at them. and see what resources we have left and if it's a good fit going forward. So, when the community event permits, they can do them anytime. So, they kind of just I was just administratively thinking that you're doubling up on the the event reviews potentially, but I I think it would it will save us time doing it this way for bringing them all to you at once because we'll bring them to you and then go through them

and then they would go to council together as well, whereas community event applications don't go to council. Have you had groups that you've had to turn away or is there like an increased demand I guess for co-sponsorship events? No, but one of the issues that we come across is a lot of times it's advertising for certain community events that um take place in the parks but aren't co-sponsored. So we have individuals, hey, can you put this on the readerboard? Could you put this in the kiosk? And how it's written right now or how we have it written right now is we can't because it's not a city sponsored event. So we're not putting city resources to event the city's not co-sponsoring. Sure.

So this gives an opportunity for more of those if commission and then city council so deems it and this could be something for an event not in the park. I'll just use mut strut as an example. So currently how this guideline is written it's written as for nonprofits. So, I'm not sure how much Tre is set up if the event um organizers are nonprofit or not. So, that's just kind of the guidelines that we've been following with a lot of other cities do is it's geared more towards that nonprofit organization because that's a that's an event sponsored by a business that benefits a nonprofit.

So, I mean that could be a discussion that we have if that's kind of a way the group wants to to go towards it. Um, we could look into it and then also run it by legal. Gary, uh, a hypothetical question. What if a neo-Nazi or other hate group applied for a permit? So, the permit process would be different than than the co-sponsorship. So, uh, permit process if they follow all the guidelines that we have, then that's kind of we have criteria for denial and criteria for acceptance. So it just depends on where they fall in that criteria and ultimately it would be city council's decision. Okay.

Yeah. My only concern is and use mutr would be a good example because that's a 13-year established city of Liberty Lake event or event that occurs in the city of Liberty Lake that does benefit a nonprofit but it is not run by a nonprofit. I don't you're not saying those events can't still happen. They're just not co-sponsored by the city. They're two separate. It eliminates the city's ability to advertise it. Yes. Are they are they currently? I I believe historically before there was guidelines then that they were and then but yeah

and this is why we need guidelines because the the the way things have been done in the past was all over the board depending on which administration we were working for at the time. Yeah. In the um the agenda email it looked like there were additional documents for this. Was there a

that look like a selection criteria and a follow-up review? And that's for me where I started worrying administratively. It seems like you're creating more work for some and and I get having the guidelines and being able to clearly say yes, we can co-sponsor this event or no, we cannot. Um but but and this is obviously on you guys, but it just seemed like a lot of work. I think it will be to a certain degree, but once we get the hang of it also, I don't see it happening too often, but I think it eliminates a lot of the issues that could potentially come up based off of especially the advertising has been the big one where we constantly get people, can we put this on the kiosk? Can we put this on the kiosk? Can put it on the reader board and has been done in years past, but we're trying not to do it now. So, we just need something written for for our perspective. Any other thoughts?

If approved, when would these guidelines be um be put in place? So, we would probably the new year is kind of what we've discussed, but we would also have some grace grace period with especially the organizations that already we co-sponsor with to give them plenty of time to to go through the process. Right. So then for other organizations that are hoping to co-sponsor with the city with those designated time frames. Yeah. It gives them about six months to apply for an application. And once again, this is just for co-sponsorship. Anyone can apply for a community event permit at any point within 45 days.

Are you piloting it with the existing events kind of? I mean, you did that with the events permitting. Yeah. too just to kind of work out some of the kinks. Yeah, we don't have implementation yet. The this is we just wanted to broach it with you guys first and see if there was you know the desire to move forward with it. But yes, I would envision that as the the testing out phase is with those that already you already have partnerships with. Yeah, that makes sense. And then that also allows council at that point to say, "Hey, we've been partnering with these organizations for years. Do we still want to?" Yes, more than likely yes. But it's not up to staff each year saying, "Yes, we're helping out." It's up to council to say, "Yeah, we're co-sponsoring this event."

Um, one other question. If co-sponsorship applications are accepted January 1 through January 31, but then the next sentence says that applications would be reviewed on the first Monday in January by the parks and arts commission. That quite quite a bit of time. So, February. Okay. So it' be the the the application month and then the following the very first or the next parks and art commission meeting the following month. Okay. Thank you. Good catch. Anything else? So you're looking for a motion to support.

Correct. Do you want to see if we can work with legal to add language on businesses that are contributing to a nonprofit? Yeah, I'm just trying to think of other examples on my head. I thought I know the what is it? The Legacy Church has the trunk or treat, but a church would be I guess a nonprofit. So, I can't think of anything else other than mutrip, but that is a beloved community event that it'd be nice if they could apply for that. I don't know if they would, but

we could look into it and then bring it back in November for the vote. Plus, that would give everybody the month to review the document if they're so inclined. Did you need more of the paperwork that wasn't in the packet, Laura? Uh, no. I I was looking at it from the email. Just curious what that process is like. I just looked over those documents before the meeting. I think it would be nice if we looked at the language, but it's the pleasure of the commission. And then would this be listed on the city website?

We would add all the documents so it can be pulled off and then emailed to me if that was their wish. Well, is everyone good with putting this aside till next month and see if the can be a little bit of a language adjustment or do you want to move forward today? I'm fine with that unless you guys need it approved this month. I think it makes sense to your point of just having something in writing that is a little more cut and dry so groups looking at it or wanting advertising assistance from the city that it's a little more clearcut for you. Okay. Okay. Thank you.

Thanks. Next up, um, we have the mural art bronze statue budget and that means probably nothing to you. So, I'll tell you where this came from. We thought we finalized the budget, but several things have come up. One, um, you're aware and we did have it in the budget for our city birthday art. Uh, but the city is currently looking at having the birthday celebration in conjunction with the 4th of July. And I don't know if you've seen our timeline on getting art pieces selected, done, and installed. It's uh usually takes way longer than one year. And July is well, it's going to be here soon. Um, so Lauren and I just happened to have a conversation when we saw each other that um, she said maybe we could use our carousel figure project from 2028 as our city art because this is Well, you explain what the what that was.

Yes. So, at the the time of the mural that went on the concession building there, um the artists had said, "Hey, wouldn't it be neat if we had a carousel figure, like a bronze carousel figure that kids could sit on and take pictures in front of the carousel mural?" Um, and so we've talked about it as a commission and we had it in 2028. So, as part of this budget development, I reached out to the artist just to get an understanding of what type of budget we should put as a placeholder. Um, and then in talking with him, as Nancy said, we we met and I just said, "Hey, what what type of time frame would you be able to do this? We're considering maybe pulling it up." And and he indicated that he could move forward and have it in time for the city celebration. And so, just upon further reflection, I think it's a really fitting birthday celebration unveiling. It's a a nod to our unique past, a nod to the the carousel um while also looking forward in terms of how we are moving forward with our art projects and engaging our youngest citizens and um just really creating a unique piece that would reside in Pavilion Park. So, he has the availability in his schedule. the the budget piece that comes into discussion here is the the down payment because you would want to work on it through the winter in order to have it ready for an install by July 4th. So, here's where the logistics come in. Um, we have our carryover project from 2025, which was originally um the mission roundabout art, which we there's so many restrictions. we pivoted to the murals on like the bathrooms and things like that and that's a carryover to 2026 but we do have that money in our budget right now. So logistically if we are just our

budget to show our 2025 Liberty Lake art that we've pivoted again from murals to phase one of the city birthday art. Then we could get the birthday art project started this year and meet the timeline of July 1. Then when we look down in 2026 again, we would show that as phase one. But when we look at 2026 city birthday event, that would be phase two because phase one, we don't have enough money in that. So we take some of our city birthday art for phase two. Then we would have leftovers and then we could do our mural art. It's a shell game. But you see what I'm saying? We're still using the same monies that we've already approved. And it's basically the same projects except for that we're moving the concept um of the carousel figures to our city birthday art. And we can think about 2028 another time. So we'll just hold that as a placeholder in 2028 as our interactive art without delineating what it would be. So, I believe for our budget, if correct me if I'm wrong, we could get two carousel figures and still have leftover for mural art. I would suggest we see what that leftover money is and then we pick our mural art projects accordingly, but I'm guessing it would probably be enough to do the Harvard trail head and potentially the front of the Rocky Hill restrooms.

It should be. He gave me an estimate. He's out of town right now working on a project, but should be back in the next week or so. So, I'm going to set up a meeting with him. Um, but the preliminary estimate that he gave us, which includes um installation plans that can be approved or stamped by the city engineer um as part of the proposal, and he'd like to create a concept um sketch to give us as well. So, and it it's for two figurines. He had suggested instead of just doing a single figure that we do two um two carousel figures.

Yeah. No, I really like that. And and Pavilion Park is a perfect place to focus on the birthday art because that's where the birthday celebration is. So, we can do the unveil. So, what And then there's one one more problem which nobody knows yet probably, but the I don't even want to say this. The Kramer Parkway sculpture piece, Jen was told today that it might get carried over to spring installation wise. So we we don't know that for a fact. We've been working with the public works director who wanted a structural engineer to evaluate and it involves pouring the concrete. I mean the art is ready to go but we need to put it in the ground needs to be mounted. So there's a little hiccup in

we should add it to 2026 as a carryover just in case it doesn't go in until spring. I really hope that doesn't happen, which is why we need signal box reps because we have Why? Why the delay? I thought he said next week he'd have the numbers. It's just taking I I don't know. I didn't I didn't have time to get into a conversation with him about it.

Okay. I just saw an email saying he thought he we should have numbers for both options by next week. So my suggestion is that we amend the budget to um potential carryover of the because of the install problems on the that Liberty Lake Together Art at Kramer Parkway. And then we uh switch out the murals for this year phase one of the birthday art. And then next year phase two of the birthday art will come under the birthday art category and showing in the notes that the remainder would be used for murals. And then in 2028 we'll just line through um the carousel art and just leave it interactive art without an identified project as a placeholder. Because when we present this budget to council, I'd really like it to be sort of accurate. And I think this will kind of true it up, allow us to get the birthday art piece done before the actual birthday unveil. And it just makes sense because we're not changing any projects. We're just rearranging the order a little bit. So, any thoughts or concerns? What what is the installation time including the concrete moving to the Kramer park? Do we have any estimates on that?

It it has to be engineered and approved. And so the artist had requested basically a two-ft slab. Pretty big though. It's like 15.

And then um our public works department came back with an alternate idea that was a little less desirable to the artist. So, we asked the engineer on contract, I believe, and tell me if I'm misrepresenting, Jen, to create a budget for both so that way we could make a recommendation of how to move forward. So, the the alternate suggestion instead of having one solid slab is to have basically pillars that the frames would mount into. And the idea would be that we mask that or hide it with the landscaping in the spring, but we were told it needs to be engineered. So, and there's a question whether or not we

excuse me, mass the stands. Yeah. If you just do pillars of concrete like putting native grasses or something that would make it

Gotcha. and and there's concern that there would wouldn't be enough funds left over to do a concrete mass that large 15 ft. So the the separate pillars would be less expensive, less cost to the budget. But we don't know what any of that costs because we're had to wait on the structural engineer and the artist is kind of on hold because there is a concern that maybe the mounting rods need to be longer. So, she's waiting until we get back to her with what that depth needs to be and then she can finish the pieces. So, this has to be the last and final

Jen's gonna budget. No more changes after today. So, if that's what just trans you put in a motion. Yeah. Can we need a motion? A motion to amend the budget as discussed. Second. Oh, that's me. Hello. Any more any discussion on the motion? I think it's a great idea. Let's let's move up the carousel pieces, celebrate our birthday, city's birthday. It's going to be a banger. It's also the country's 250th birthday next year. So,

hooray. And it's going to be a great great two couple pieces for kids, too, which is always exciting. Okay, any more discussion? All in favor? I I oppose, please show the motion carried unanimously. And that is our final budget amendment. Be in the wrong budget year if we keep at this.

Can I pose a quick question to the commission regarding the the carousel figures? Um, so I'm going to meet with the artists in the next couple weeks and kind of just let them know that we'd like to move forward. Um, if we're doing two figures, I would like to offer um the Schneider Miller family who donated the mural and has been instrumental in the development of Pavilion Park selection of one of the figurines. So, if they have a favorite horse or a favorite animal that's historic to the the carousel that they'd like to to recommend, and then the commissioner, city staff, or whomever would make the second selection. Yeah, I I think that the Stein Miller family would very much appreciate that.

Yeah. So, I mean, we've been a part of the history of Libertate for so long. Moving on like that is a good idea. Okay. Any any opposition to that? All right. Okay. So, I'll reach out to the family as well and let them know what our intention is with the project. Okay. Perfect. Thank you. Appreciate you having that idea. Laura, it was a good one. All right. Spokane Arts Consultant Agreement. Jen, do you want to take us off on that?

Well, so what we need here is a vote to approve moving this agreement forward to city council. Um, it's all drafted and ready to go. I think, uh, you can see on the very last page, they have the scope of work. I think my my question is, do you have any questions about this agreement? I think Nancy, did you ask about what the billing would look like? Somebody asked me about what the We don't have any money this year.

No. So, so this agreement goes from January 1 of 2026 to December 31st of 2026. So, that's probably the biggest change to this. Um, yeah, I don't know what the billing would look like. We haven't really identified it and and this is this is maybe why I invited the both of you. What does billing on a Why don't you guys step up to the podium, please? typically look like and introduce yourself. We're so happy you're both here. Yes. Thank you for coming.

So, hello everyone. I've been here before. I'm Karen Moley and I am an arts contractor and I am working on your project with Spokane Arts and I'll let Skyler introduce himself. Hi everybody. It's good to see you all again. I'm Skyler Oers, the executive director of Spokane Arts and I have the best job in the world because I get to hang out with Karen Moy all the time. To answer your question, monthly is sufficient.

Monthly. Okay. Yeah, we wish we could start a little bit sooner, but we have we this is a new to us and uh but we're excited about working with you guys, especially on the um the new city hall, the new town hall. This that's going to be great. So typically what I do and I typically send my invoice and a project description of progress made during the month to Spokane Arts and they invoice if I'm working with them directly to whomever you designate probably Jan an invoice that would go every month with a little bit of progress payment or a little bit of progress description. um as we get into this and we spend a little bit more time with each other, we'll probably figure out what our more um how I say that more whether or not we're having a more um regular in-person reporting back, which I think we will have, but I'm not sure what that looks like because there's a lot of preliminary work to get to that point where we know exactly how we're going to run what we're designing, right?

Anyway, and that that's how SCJ Alliance does their billing. So they being consultants, they bill us, I I want to say monthly with an itemized detailed list of the things that they've worked on throughout that that past month. I review it and authorize it for payments.

And just to remind the commission, we have we're asking for we need city council obviously to approve our budget 18,000. Um that's our not to exceed number for the art consultant. So, as long as city council approves it, then I'm hoping you folks can maybe come back the first of the year and we can kind of talk a little bit more about what we need from you, which is a lot. Well, and then I have like I want to put a bug in your ear because the scope of work asks for me to be um identifying people to work on a subcommittee of this board. That would work more directly on the public art selection and bring it back to you. So, you're not doing every single thing as a committee of the whole because that ends up being a lot. So, you might think about whether you want to be involved in that activity. Um, some of you like Laura are already quite involved and it makes sense that you might actually want to be on the subcommittee because you already are doing it. Um, the other thing as we go into the art selection process is it's also good as you're wandering around in the world to be thinking about artists whose work you appreciate. So, if you're out, I mean, I mean, this sounds kind of silly, but you're going to go to some Christmas craft shows and you're going to be talking to people over the next few months just in the travels of your world. If there are people that you are particularly interested in having apply for projects, keep track of their business card or send me a quick email or whatever so that we make sure when we're sending out our requests for qualifications that we're reaching out to the people that you're talking to in the community. Thank you.

All right. Well, thank you guys for coming. Sorry you had to wait so long for this. Are there any questions on the agreement? Seeing none, then I'll need a motion. I'll move to approve the artist consultant agreement. Second. Okay, it's been moved and seconded to approve the artist consultant agreement as written. All in favor? I opposed. All right, please show it pass unanimously. We're looking forward to working with you. Yes, really looking forward to working with you.

Okay. Phew, that was a lot. Um, let's move into unfinished and new business, the 20-year capital facilities stakeholder group. So that um that's something kind of Lisa touched on today with the sidewalk master plan, but as a whole, she's going to be looking for anyone who's interested in being part of the stakeholder group um for that's that's going to be our next process next year with the comprehensive plan is the 20-year capital facilities plan. So, with that, I have a little bullet underneath um regarding the pavilion playground for 2026 or maybe 2027. I've had extensive conversations with Mark Makavoy um about whether or not the best decision to renovate that playground is next year or we wait until 2027. our comprehensive plan and the results of this part phase 2 parks plan will not be complete until mid year um of 26. And at that point that plan will be able to make recommendations on the priorities of our city parks and what projects need to get done and in what order and priority they need to get done in. Obviously the pavilion playground will be higher up on the scale. Um, we there we have a lot of a lot of unended questions. Do we replace the splash pad while we're at it? It's 30 years old. It's not broken, but it might be smart to recommend to city council to potentially replace that while we're in there. Um, are we replacing the playground like in kind or are we renovating the playground? We don't have any of those answers right now. We don't foresee getting those answers well into 26 because of this phase two of the parks plan which will guide us and steer us that direction. it will get community feedback specific to the pavilion park renovation for next year tenatively next year. So I think

that after a lot of conversation with Mark Mackoy um and through the CFP CIP plan in the budget season this year that's when we'll start having these discussions with council as do we want to do this in 26? Do we want to do this in 27? Do we want to piece it out? It doesn't make sense to piece it out. It's more costly to piece it out if we were to do the splash pad and come back and do the playground or vice versa. It doesn't make sense to break up a project up like that if that is what we're going to do. So then it would be smart and wise to save and wait until 2027. We also have a slew of other major projects that we're obviously working on right now with the the city new city hall building changing this building. Um they're adding to the public works building I think next year. We're we're fixing up the maintenance shop. So somewhere in this whole list that pavilion park renovation has to fall in the right place. So we will know more from what council's opinion is and desire is during this next this budget season which we think that they get introduced to the budget on October 21st. Um so through those discussions we'll know further but even at that I don't have enough data and and facts to to make a good staff recommendation to the city council as to I I can't I can't stand there and justify to them that we need to do this in 26.

Can you even get the equipment like by the time you get the recommendations and the feedback is even possible to have things delivered in 2 Oh, we don't I mean we don't even have a a number yet. Yeah. Yeah. Couple questions. Um were you done? Okay. So, what what is the the um timeline as far as when that equipment has to be replaced? It It's exceeded its life. It's exceeded its lifespan. Do we as a city have liability with that?

No. So, we've had risk management keep their eye on it every year. um it's still in good condition, but like the slide has been damaged to the point that we had to remove it. Do we replace the slide? It's not going to be cheap. What's the point of replacing the slide if a year from now we're going to replace the entire playground? So, we're sort of in this cycle. Now, that was vandalism. That wasn't just old age. But talking to the folks um regarding the splash pad, I asked her, I said, "Can you just give me a very rough quote on just replacing the splash pad?" and she said500 to $700,000 just for the splash pad.

So the the other question I had her point was didn't we have all kinds of surveys to the communication commission as far as what kind of playground equipment but how are we not there then? So phase two will prioritize those surveys and the information that we were able to gather from those surveys. So it will put parks needs wants in order of priority and we will also focus the basis of our ser our new surveys um to focus on city residents only. So a lot of the feedback we received was from people all over. Yeah.

Um so it will focus on city it'll dial in um it will dial in the survey results that we get from here into the future. Okay. Well, it certainly makes sense to wait for the road map, which is not going to be done until mid 2026. And then once we have that, which would include the the more drilled down survey numbers and what what they already gleaned and know more what monies even might be available because of the other

we start looking at 750,000 to a million dollars just to renovate that playground. That's a huge chunk of change when we have other priorities in our facilities that that also fall somewhere in that priority scale and we won't know all of that will be well defined and well lined out as a whole by by mid to end of next year. Yeah.

All right. cuz everybody's making the the playground and the splash pad accessible and available to residents rather than doing the playground and the splash pad at two separate times. Is it once we get the go-ahad? Is it even possible to do one and then the other and like right after one right after another and maybe fence one off so at least one is open or does that present too much of a risk? Um, it's usually more costly to divide a project up, but I I don't know. I I don't know the logistics of the project enough to know if it's two separate sets of specialties and contractors or if it's one contractor that does it all and they do it in sequence. I don't know. I don't know the answer to that. All right. Any more discussion on that? If not, we'll just expect to be reviewing that plan when it comes out mid next year and seeing where where we are. All right, bike advisory update. Katie,

yes, we just had our final kind of fall one since the weather is changing, but I'll just briefly go over our emphasis on still having a master plan for a bike and pedestrian street pathways. And I know that parks or the uh planning commission is going through the streets and developing the streets. So, we're we're just hoping and encouraging the planning commission to incorporate the bike and pedestrian safe pathways into that street plan. So, uh we do have a engineer couple engineers on our advisory group. So, that's some people that could help out, you know, with that. And we're continuing to do community bike safety education. Uh we reported about that last time at the cops, cars, and cruisers event, but uh the police um Liberty Lake Police Department did make that pamphlet about describing e vehicles and what's safe and what's legal and they will be presenting at the uh city council tomorrow. So I may go and encourage support for that and that they're enforcing safety with all the e vehicles that come out as soon as the streets are ready. So uh we also did kind of a pilot bike ride that uh Tom Sberg helped uh develop a map of riding our bikes from two parks on the north end of Liberty Lake to the south end. And so basically starting at the River Rock Park going through Orchard Park over the Kramer Bridge uh up to Pavilion and Rocky Hill Park and then

back over the bridge at Harvard to the Centennial Trail and back to River Rock Park. So it's a really fun bike ride. And so we're hoping to do that in May when it's like Bike Everywhere month. There's bike to school day, there's bike to work week. So, we thought it'd be really fun to do a community bike ride. And there's different ways we can do it. But we basically have a a map that we can uh develop with Muel too to see exactly how we're going to let the community know about it. But we could have bike riders start at each park. So if you live closest to Rocky Hill, you could start at Rocky Hill Park. You'd know the map. And so that'd be kind of fun. It'd be also fun for like a person from our parks commission to like represent a park. Like if Nancy lives closest to Rocky Hill Park, she may be there at the starting time that we're all congregating and say a few fun things about the park. So there'd be like a person from our commission at each park talking about the parks. So it'd be really fun for uh the community to see our great parks and if you have a visitor come from out of town, you you'd know kind of a real basic map of how to get around to the four parks. So uh so that's kind of something that we will really look forward to planning for next May. And we did have a mention about during the construction season, there's a lot of uh gravel and dirt in the bike lane. And so there's a recommendation, I know there's going to be a new thing where you click on on our city website

to request, you know, more maintenance of the bike lanes and cleaning up the streets throughout the the summer. So maybe once a month or something like that. You know, this makes me want to buy a bike just to participate. Yes, you could. I think it'd be cool. So, we'll think about that. Yeah, it'll be really fun. No, that bike ride sounds really good and we appreciate the good work of your group and hopefully um to what Lisa Key said earlier that maybe you and somebody from your group might want to be involved in that um that little group that's going to talk about the sidewalks and stuff. So, that' be great. All right, thank you for that.

Um, goat scul goat sculpture update. Uh, I got an email from the artist. This is the goats um at the town square arch and he said he's been researching materials and he wants to use something called quartin c o r ten steel for the sculpture. It's an alloy that develops a protective rust coating that does not require continuous maintenance as opposed to paint or powder coating. and he's waiting for an estimate from the supplier. He was going to email, he has the rendering ready, but you didn't get that yet, I guess. So, we'll have it by the next meeting. We'll follow up with him. He's um the technology to get stuff to us electronically. He's very artsy and it's it's a bit but at least he's you know, he's excited about the project and he plans on working out in the winter when he can fire up the forge. Next up, um, we have the Spokane Art Consultant update. That was kind of a twofold, so we'll just scratch that. Anything on the pavilion historical outlook, Laura? I'm just waiting on the top information. So, and I actually meant to ask you this, Jen, since we're working with Mountain Dog on the pedestal, do we need a contractor agreement or can they just invoice us? I I will need a quote, but they can invoice us. But I we need to we need a quote from them.

Okay. I we have one. I'll forward it to I'll ask him if he needs to update it. Yeah. Can you make sure and loop me in on all of that? Yep. Okay. Yep. Um and then is there anything else on the Liberty Lake Together art? Because we've kind of already covered that. We covered that. I'm going to double back to the Boulder art though. Oh, I that Whoops. Um no, you're fine. Uh work started today, actually. So, they're priming the rocks. They're going to be working over the next two weeks. They're connected with Derek and John um for coordination, but everything is a go and moving forward. So, that will be a complete project this year. Well, sorry I skipped it because I love that project. Woohoo. A completed project. Uh the the rock art in Orchard Park.

Gotcha. For the safety hazard mitigation. All right. And anything else on the livery lake together? We've covered that. We covered that. Okay. And I just wanted to mention briefly when I gave the council report to council, um there was some council input. They thought maybe we could get um some sponsorships for future goat art because they really like that we're getting our first uh goat sculpture at Town Square and they thought maybe uh there could be some naming rights for sponsorship money. So they just wanted to plant that seed. So it's planted. future storywalk. Do you have any updates?

I had a call with S from Spokane Valley Tech. Um wasn't sure who was going to take leadership uh of his project uh for the story walk. So uh Mark Bits I ran into at um at our Rotary event and he said that he would you know help um S if he needed some help. So, I'm just waiting to find out if we have anything more concrete right now. Nothing to report.

Okay. Staff report. Um, we kept it really short because most everything was on the agenda. Anyway, um, just two things. Upcoming council report. Does anyone want to volunteer for that? When is it? October 21st. I cannot do it. Can I checking? Can I check my calendar when I get home and get back to you? I might be able to. Are we moving to quarterly on those?

No. So, they had their governance manual discussion last week and so far there have been no changes to any of that. So, and then in the meantime, um Muel will give you a very very quick update on home for the holidays.

Yes. So, we've been planning uh some type of holiday Christmas uh program event u that the city will be undertaking. And so, the main thought behind it is we want to keep people home for the holidays, have things that they can do and enjoy here in the community. Um kind of high level, we'll have opening ceremony, tree lighting in conjunction with Vit Liberty Lake at trail head on November 29th, roughly 5 to 7. We will have some lights over at Orchard Park. We've already purchased lights and potentially some displays. And then we'll have some lights at trail head and potentially some lights here at city hall as well. Uh we will do the battle of the branches or that activity that uh the parks and arts commission funded where we'll purchase trees and people can volunteer to decorate those. our thought process since we're having events at three locations, have some of those trees at Orchard, some at trailhead, and potentially some at city hall. So, they have three different places that they can gather and see those. Uh we will have a home lighting contest so people that reside within the city limits can sign up and we'll produce a digital map and people can go look at homes that are decorated and then we'll do some type of voting and have winners first, second, third place. And then we'll have a mailbox, Santa mailbox over at the library where individuals or kids can uh drop off letters to Santa. If they drop off the letter with a self-addressed stamped envelope, they'll get a response from Santa. So, that is kind of the the high end. We have one we have another meeting with our organization committee this Wednesday. After that, after we're all buttoned down on times and dates, we will start advertising and discussing it with the community. Mel, I emailed you already, but just to ask you, what what's your budget for all of this?

So, we were able to utilize the Winterglow sponsorship funds, that 12,000, and then tomorrow on the council's agenda is moving the 25,000 that they were allotted through the lodging tax over to us for funding. So, and then the funding that you all provided from your budget as well. That's great. Yeah. I mean, I'm impressed with what you guys have done on very, very short notice. The materials are very nice. Thank you. Any questions? No. Thank you. Do you have anything else? No.

Okay. I guess that concludes the staff report. Lauri, are you going to get back to Jen? And if you can't do the city council report, then Jen will send out an email for another volunteer. Will that work? Yeah, I'll double check when I get home. Okay. Um, our next meeting is November 3rd and we just need a motion to adjourn after a long but productive agenda. So moved. You are so moved. Do we have a second? Second. It's been moved. It's supposed to be. It's been moved and seconded to adjourn. All in favor? I oppose. We're adjourned. Thank you folks.