Parks and Arts Commission - Regular Meeting

Good afternoon everyone and welcome to the city of Liberty Lake Parks and Arts Commission meeting. Today is Monday, April 14th, 2025 and it's just a couple minutes after 4 p.m. Well, we'll start out today with our roll call. Commissioners present, myself, Nancy Hill here, David Heimba, I don't see him yet. Laura Frank, present. Katie Ferris, present. John Bear, present. And Noel Otter La Parkco is going to be absent today. Bob Schneidermiller here. And welcome back. We're so glad to see your smiling face in person again. Commissioner Joanie Haye, are you online, Joanie? I am. Welcome. Student Commissioner Audrey White. Audrey. Okay. Looks like Audrey is absent and here comes David Heimba present. Welcome. Thanks for coming. Um we'll start off uh our next agenda item is the approval of the March 3rd, 2025 meeting minutes. You'll see those meeting minutes on page two of your packet. If you've had a chance to look those over, you can uh suggest any edits or changes. Otherwise, we'd look for a motion to approve. Move to approve. Second. We have a motion to approve by Laura, seconded by Katie. All in favor? I oppose. Nay. Please show the motion passes unanimously. We'll move into citizen comments. And Carrian, would you uh like to come up to the podium and state your name for the record? My name is Carrian Newman and welcome. And what would you like to talk to us

about today? Um, in school, I've been working on a passion project, an all year an all year assignment where I study something of my choosing. My passion is art. So, for the past few months, every Friday, I study what what builds art and what art can do to people. When I told my teacher I wanted to put some of my art for other people to see, she suggested trying to wrap a traffic control box. So, that's what I've been trying to do and what I came here to ask. Art has always been an important part of my life, so being able to do this would make me really happy and I really want to be able to show my art to other people. Um, that's it. Thank you for listening. Well, thanks for coming. And I don't know yet if we will have a traffic signal box for you to wrap. We don't own all the ones in the city. I wish we did, but um I know we were chatting before and you're going to be going to Ridgeline next year and we do have a student revolving art display in our trail head building. If you get a chance to go in there in the event center door, you can see that. And uh we're actually working um on some other projects. We have our uh trash can project. That's not the fancy graffiti barrel. Graffiti barrels. Thank you. Um which is also fun. We're going to actually be showcasing a few of those. in um our meeting tonight. So, whatever we we get going forward that has some availability, uh we do appreciate your interest and we'll look forward to seeing you at Ridgeline in the art program there. Thank you for the opportunity. All right. Thanks for coming. And then I would like to acknowledge two um other public comments uh that were emailed in. one to Commissioner Frank and uh one to several commissioners uh from Kyla Scott. And I I did print them and put them in here. I can't recall the name of the person that sent you the email, but it was regarding Dog Park. Patty Church, thank you. Um dog park and um benches on Indiana. And

the other one is Kyla Scott with uh some suggestions for a creative district with the new library. So those are in your packet to look over and if uh there's needs to be any more discussion we can get that certainly on our next agenda. Any other citizen comments today from the audience? Evan, anything online? No. No. Seeing no further citizen comments, we'll move into our action items and we'll start with the parks plan presentation. And Jen, do you want to introduce this? Sure. It looks like Jen Dial and Lauren Schubbring are here. I'm not sure who will be presenting, but um I'll let you go ahead and introduce yourselves and and kick it off. Yeah. Um good afternoon everyone. My name's uh Jen Dial. I'm um a senior project manager with um SCJ Alliance and um we'll be managing the uh the park and wreck master plan update for for all of you. And um I'm joined here by my colleague uh Lauren. And Lauren, I'll I'll let you introduce yourself. Yeah. Hi everyone. My name is Lauren. Um I'm a planner in our Spokane office for SCJ Alliance. And um I'll be leading the public engagement for this parks plan. And um so in a few minutes after Jen goes through some slides, I'll go over the public participation plan with you all. Yeah. Um thanks Lauren. So, I just I have a few slides just to orient everybody kind of to what the scope is and and what we've been hired to do um and you know what we're the process that we're starting and then Lauren's going to spend the the bulk of it talking really about the the public participation plan. Um so you guys have a good overview of of what we're thinking there and we can get your feedback on it and um answer any any

questions you might have. Um, so just real quick, I know um, some of you maybe have already, you know, heard about SEJ and who the team is, but this is who's who's working on this. Um, most of us are based locally here out of Spokane, so very familiar with with Liberty Lake and and close by to come and do a lot of the engagement efforts. Um, Chris is our um, landscape architect principal that will be um, helping out on the project um, doing some of the site assessments hopefully here in the next couple of weeks. Um, and you've met Lauren and I. Corey is going to be doing a lot of the the mapping um um of the inventory that that we conduct for the project. Josh is can help with some of the the park design elements um if that ends up being a necessary piece of the project. And um Jay is part of our graphics team that's going to make the park and wreck master plan look lovely once we have it all put together. Um just a little bit to give you an overview of what kind of we've been scoped to do is really um the master plan. We're looking at trying to complete as a thorough a process as we can starting with a um a community context um kind of updating that. We've already started doing some staff interviews to really understand some of the needs and priorities from the staff level. Um, and we're looking at, you know, some demographic information to get a a good sense of of the community and what some of the unique needs are of Liberty Lake. Um, we'll also be looking at a lot of your current um planning documents that you have, both um your comprehensive plan, your past parks plan, the the engagement plan, uh the the art plan, and and making sure that we're familiar with all of those things as we move forward. Um, we'll be doing a pretty thorough parks and recreation inventory that includes a variety of things. Both looking at the the types of

parks that are currently in your system, the types of programming that are conducted within that system, kind of the life cycle status of some of the the facilities and the assets that are within within your parks. Um, what those amenities are, what kind of condition they're in. Um we'll be looking at security features and the public art. Um even mapping the the public um the park tree canopy um and the you know the bicycle network and just the the connectivity of of access to the parks. Um we'll be doing a demands and needs analysis um as well. that'll be informed a lot from some of the interviews that we do and input from from the public and looking at some of the maintenance needs and um user data. The level of service um standards um we'll be reviewing that as well and that's important to a lot of the the city staff that we've been talking to in the interviews. So, we'll look at a variety of things to inform that process. That's local and regional trends. Looking at other similars sized um cities for that peer kind of community comparison. Um, we'll look at the National Wreck and Park Association metrics, but primarily the level of service standard will be uniquely tailored to to Liberty Lake based on that qualitative data that we get out of the interactions with with the public. Um, and really understanding what the what the needs and wants are of Liberty Lake residents. Um, and then kind of lastly, we'll be updating the goals and and policies from your your current plans um, and polishing those up. um redefining that vision and mission um with that community input and um lastly offering some some recommendations for you all to consider. So that's kind of

the the scope of of what we're gearing up to do. Um and we're we've been kicking that off for the last few weeks now. So, um, just kind of the philosophy of this this full effort, um, you know, we're we're trying to make sure we do a few things and that's really structuring this plan, um, so that it sets the city up well to to leverage outside funding sources and that it meets some of those state requirements um, for funding eligibility if if Liberty Lake decides they're interested in pursuing that. also making sure it's consistent with the growth management act and some of the park planning requirements um that are that are mandated by the state. And all of that really is is rooted in the philosophy that outreach is is essential and that talking to the the the most members of the community and the you know a good cross-section of the community is is going to make this plan as as successful and as strong as as we as it can be. Um, with that, um, I'm going to kind of hand it over to Lauren to talk more specifically and in depth about our approach to public outreach and engagement. Great. Um yeah, so this slide I'll go into more detail um as we move through the public participation plan, but um this slide just kind of highlights that there are a lot of different tools that we can use to make sure that we're engaging the public. And so in the public participation plan specifically, we chose the ones that we thought would work best um as we go about our engagement. Um, Jen, if you can move forward. Um, so and I loved even hearing from um in the open public comment about

um I forget her name who spoke but um just about her desire to add art to the community and we know that that's a focus in this plan. Um, so as we go about this plan, we especially with working with you all as a parks and arts commission, uh, we'd love to collaborate and know like what your goals are um, with Liberty Lake and, uh, focusing on, um, art, getting a inventory of current art locations and styles. Um, maybe figuring out how we can incorporate art creativ creatively into the plan actually. Um, Jen, would you have anything else to add on this art piece specifically before I get into the plan? Just that, you know, we we know that this is an important aspect of the planning effort. And so, you know, what we're not just looking in terms of that inventory and and needs analysis that I mentioned earlier and and typical park amenities, we're also looking at the at the art inventory in the community as well. Yeah, absolutely. Yeah. So then moving into the public participation plan, this is the document um where we outline kind of what our intentions are as we move through the process and share a timeline. And um it's an active document, so it will continue to evolve as we move through this process and figure out how we can best engage residents and people um who visit Liberty Lake as well. So, some of our objectives for the uh public participation as part of this plan are to inform residents um make sure that they know that this plan is happening and different ways that they can be involved. Um exchange information and make sure that we hear uh really what

they would like to see in their parks as we move through this. um really make sure that the information that we hear from them through our public participation efforts is actually guiding the plan. Um we want to be inclusive and have a really intentional effort to engage all different sectors of the community. Um all different incomes, races, ages, um different groups that might just experience parks in different ways. We want to provide access to all of the engagement events and be intentional about that. Um, just making sure that the events that we actually have are accessible. So whether that is a workshop that people actually come to and us really getting the word out about it or actually going to where people already are um or just having online surveys so that uh people can give us their feedback from their home and um in a way that might not take as much effort. And we also want to be really transparent through the whole planning process um as we develop the plan and implement it. um just make sure people know that they can talk with us and um yeah there's nothing to hide only things that we want to learn and collaborate with the community about. Um so we'll use many different communication channels to get the word out and try to engage the public too. Uh there will be a project website that's actually hosted by Liberty Lake um through the already existing website. We'll use social media, uh, mailers and city communications as appropriate. Uh, same with local newspapers, um, even email and trying to partner with like local businesses and groups

that might already have email lists where they could get the word out about the plan um, and engagement opportunities. Um, we're of course you all with the parks and arts commission and then on Wednesday we'll talk with the public engagement commission as well. and then uh presentations to city city staff, commissions, and city council as needed and appropriate. Um yeah, and then right now what's on our mind for engagement topics are these that are listed here, but this will continue to evolve as well. But some of the main topics that we're really wanting to hear from people about are what are their current park trail and open space uses and what does that inventory look like? Just getting an understanding of that. um public art displays and opportunities, the bike and trail networks and their connectivity, facility use and needs, um desired system improvements that people would like to see, recreational programming and special events, and then um expectations and preferences from the various user groups in the city. Um okay so in the public engagement or public participation plan this is all outlined a lot more also but um each of these things has a timeline associated with it too. So in April what we're starting to kick off and this will continue into May is doing stakeholder interviews with city staff just to kind of set a foundation and build our knowledge base as we enter into this plan. um trying to understand some of the things that we should know. And then on Thursday, May 22nd from 4 o'clock to six o'clock at the Trail Head Event Center, we will have our kickoff workshop for this plan. And uh we'll have a flyer to share soon. But I really

hope that you all could try to save the date and try to attend. And at that workshop, we'll have um different engagement boards that people can provide feedback through. And then um that will hopefully align closely with our needs assessment survey that will be launched that day. And that survey will be communitywide. So we'll try to share that uh with everyone who we possibly could through Liberty Lake. And that will be open through June 25th. And um yeah, and after that's complete, then we'll provide a survey summary of those results as well. And then we'll also do community stakeholder interviews. So, not just talking with city staff, but talking with um some local stakeholders from uh different groups just about how uh they might use the park system and different things that we should be aware of. That's also a great time to try to talk with certain groups that may not be heard from as regularly in these planning processes. uh trying to understand um how different user groups um or um just different groups like people with disabilities or youth or racial minorities might use the parks and different considerations we should have in mind. And then that leads us to early July um where we'll use a software called Social Pinpoint that allows people to provide feedback online using like a mapping software and people will actually be able to map different points um and identify where different improvements are needed. And we'll combine that with a workshop and try to make them um kind of go hand inand so that people

who can't attend the workshop could give their feedback online or um people can come in person and also plot points and give feedback on some of the improvements they'd like to see. And then lastly, at least for this section, is the community priority survey and popups. I know there's a lot of surveys involved. So, we're going to try to um distinguish those in different ways. And how we'll do that with the community priority survey is at this point of the plan hopefully we'll have some of the top needs identified and know what um kind of like a list of top priorities that we've been hearing about. And at that point we want to try to survey people. Um, we might do it partially in line, but hopefully we'll be doing mostly pop-up events where we can actually go to people where they're already at in the public, whether that's like we're having a pop-up booth outside of a grocery store or at a community event like a farmers market. Um, and people can start to rank what their priorities are so that then we can continue to develop that in the plan. I think. Oh, yep. And for each of those, there is just a deliverable attached to it. So, um, we have some of the the dates outlined in the public participation plan for what deliverable can be expected and when. But basically, when each of those steps wraps up, we will have a summary available for you all. And then this is what that timeline looks like. So you can see public participation really is such a core part of the plan overall and we

want to make sure that we're hearing from people through every step of it. So um we're starting with engagement right away in April and you can see it continues to go through September or maybe even a bit longer. uh but we'll have kind of different sections to keep moving the engagement forward and hearing about the next part uh that we need in development of the plan. And yeah, I think that's all from me on the public participation plan, but we really would love your feedback on it. you all know your community so well and we'd love to like actually truly partner with you as we move this forward. Uh so if you have any ideas of the best events we can be at the best ways to get the word out about these engagement events that would be great. We will be pre presenting this to the public engagement commission on Wednesday evening. So, if you have any feedback that you'd like to give to us, especially before then, so that we can make updates before we share it with them, that would be really useful, whether it's right now or if you'd like to reach out via email. Thank you everyone for for listening. Um, if if folks have any any questions, Lauren and I are happy to to answer those now. Um, thank you so much for the presentation and I know when we spoke earlier I had mentioned to you about our pavilion park playground replacement project and that one of the goals of this commission is to get public input and we had originally talked about having um some surveys a lot of the same things you are the farmers market. Uh we have the booth at Barefoot in the park, our summer event here in the city, and

then potentially um even a some kind of a town hall or a public openhouse. And you mentioned that you might be able to incorporate that into what you're doing and we could work together so that we don't duplicate efforts. Can you speak to that for the commissioners? I don't know, Lauren, if if you've got any specific ideas on that, but I think you're you're absolutely right. the I think the the goals in mind that you had for that that project um are very similar to what we're looking at for the kind of system overall. So I don't see any conflict with making sure that our survey has some of those specific questions for that park. Um and so we can get all of that information at at once um and that we can partner on some of the outreach events. And um I I think we just need to be collaborative and be intentional about it and both things are very complimentary. Yeah, I agree. And as we're developing the survey, I think it'd be great if we can just connect and talk about what questions we could put in the survey and like what you all were hoping to hear and um yeah, we can be intentional to make sure you get what you need out of that survey as well. That'd be great. And I know male, our recreation coordinator, has given you our list of questions that he developed that um he thought might be helpful in directing the conversations with the public. So I think you already have those. If not, um we can certainly resend. But again, that is a a big goal for us. So we just want to make sure that we cover that and what we still need to do versus, you know, what you're going to do and how you're going to incorporate that into your project. Yeah, absolutely. And thanks for bringing that up to make sure that we um have that incorporated into our survey.

And I, as I mentioned, there are a lot of surveys. So, I think by combining that effort um and getting people's feedback in our own needs assessment survey about Pavilion Park, it'll be hopefully we'll get more responses for what we're all looking for. Thank you. Commissioners, questions. Katie, I was wondering if you're going to have any communication with the schools in Liberty Lake, like going to any of their events to get feedback of what parents and teachers and school people involved in the schools would like to see. Yes. Um, we don't currently have that written in the public participation plan, but I love that idea. We definitely would love to make sure we get the word out through the school district and um share, you know, the survey, but often we don't reach younger people just through an online needs assessment survey. It doesn't sound like the most fun or engaging thing for them to spend their time on. Um so we have gone to classrooms and um have some different engagement techniques. So that'd be great to collaborate on and brainstorm on. Yeah, they may have like a spring event after school, you know, spring carnival or something like that. You could do a popup at that. Yeah. Yeah, that would be great. Yeah, I think Yeah, we should we should look into that sooner than later because I'm thinking it's already midappril. Um and I I know our schools in Spokane are out, you know, mid to late June. So, we'll want to capitalize on that student population when school's still in session. Um, and and see what we can make happen. That would be a great way to reach the the kiddos and the

community. Yeah, I'll look into that and actually get it added to the public participation plan. Also, Don, yes, I just have one uh suggestion under communication channels. um possibly adding the library as a focal point for the um your outreach as well. Yeah, that's a great suggestion. We will add that. Yeah, because that is a great suggestion because the library has a lot very they have a whole calendar of events that you could, you know, pick a couple and tag on to. Amazing. Perfect. Yeah, that could be a good way to reach those younger families, too. I know there's a lot of programming at libraries um kind of geared towards that that younger like preschool um you know under age 10 kind of demographic. Um so that might be something we could do too if schools out of session and we can still reach that population that way. Other commissioners questions. Laura, what about um the uh events in Rocky Hill in the summer? food trucks and music in the park. That might be Yeah, I was jotting down a list of potential community events that we could share. Great. Any other I guess we don't have any more questions. Thank you so much. Yeah. Thank you for hearing our presentation and we look forward to collaborating with all of you as we move forward. Great. Thanks again for coming. Okay. Thank you. All right, moving back to our agenda. Um, I'm just going to switch the order around a little bit on number five and drop down to call for qualifications discussion uh because we have a guest Karen Moy in the audience and uh Laura,

do you want to start that off with how we're doing? Uh, sure. And so I had uh sent Karen an email as well just kind of what our process has where we started and what it's evolved to. So our first call was for the utility boxer apps I believe in 2018. That was kind of a general open call for pieces. So there were proposals that came in and as our projects grew in size, we have received fewer and fewer submissions. And part of that the feedback that I've received from artists is you know budget related if it's something that's within um their wheelhouse or within their desired budget. and then the time it takes to generate a proposal for something of that scale where you may or may not be awarded the contract. And so for this year, we pivoted to a call for qualifications versus a call for proposals. And that was essentially requesting like a portfolio from the artists that would be interested in doing the project so they could show us works that they have completed and other communities that are in line. They may not be exactly what we are looking for within the the call, but it would show the kind of the style and scale that the artists are able to provide. Um, and unfortunately, we only received one submission for this last one, and the call for qualifications was for two projects. So, Karen's here to kind of chat with us about what our process is and maybe where we can make some improvements to draw from a larger community artist. Hello everyone. Um, it's nice to be back. Um, some of you were on the Parks and Arts Commission the last time I was here, which was at the behest of Tom Sberg, who is my friend. And, um, he's been my friend for I don't know 25 years. You know, when he was a cop, he

showed up when I got hit by a car going 35 miles an hour. And that is like the craziest thing. But he has not lost touch with me in that whole time. And whenever he has an art problem, which he does, he calls me and um he has been really active, as many of you know, helping us with statewide advocacy for things like the state arts commission and humanities Washington and arts organizations that support youth around the state. He just looks like an old grizzled cop, but boy is he really active as an advocate for your community and if you see him, give him a big hug and a thank you. Um, some of you know what I do and I'm going to just introduce myself so you have a sense of what I do. Um, I was the city arts director at city of Spokane for 15 years and I have personally project managed I don't know over a hundred public art projects. Um, I currently work as a consultant to arts organizations and I'm also an artist and a author. But in the hat I'm wearing today is the arts person who reaches out to people for projects in large cities like Seattle. I have contracts in really tiny places like Okonogan, Washington, and in places like Tri Cities. I'm doing a lot of work with Spokane Arts. Um the first thing I would say is that I think your network with artists is shallow. Not that your network with your community is shallow, but I think you would find that a lot of artists in the larger region are unaware of you. Not because you aren't doing a good job, but because you've only been doing this since about 2018. we had co there's all this disruption and I think people are more likely to respond to people that they

know which you're about to do this community planning process which is actually really great because every one of you should be going along with your consultants to be at community events with little cards with your information and when somebody says I'm an artist I'm interested you should be able to give them information about your community and you should have a way to collect their data, right? Their email and their phone number. Um, I have personally a database of over 3,000 artists in eastern Washington and North Idaho, which I'm constantly trying to keep up with because if you know how everybody is, they change their email address about, this is absurd, but something like 20 to 25% of the population changes their email address and their physical address every single year, which means that you never have a great list. It's just the way it is. Um, my second observation is kind of tied to the relationship thing, which is you need to do social media all the time, even if you're not just doing a call. So, I don't know how social media works at the city of Liberty Lake, but most arts organizations are doing at least one or two posts on their active social media every week. So that may be, I don't know, we're having a reception for an exhibit or we're having a booth at this place or we're commemorating the sculpture or we have a call. And social media really only works if you hit a whole bunch of people and those people start to communicate with you. I'm not going to give you a lecture on social media. It's the thing. But when I do a call, I go out on everything. Instagram,

Facebook, Reddit, Blue Sky, my individual email list, the constant contact email list of whoever the arts organization is, and then I send it to a big press release list that includes kind of all the normal Spokane County suspects like the Spokesman Review, Spokane Public Radio, The Inlander, um, all the free newsletters And there's a ton of them, you know, the Huckleberry Press and all those guys. I think you have a pretty good email list cuz I get your emails and I have a sense from talking to artists in the community that at least some people are reading that. And as she said, not every project is good for every person. So the person who responds to a signal box call is not the same person who's going to respond for asphalt art projects or mural projects or large scale sculpture. So you may want to if you have a lot of energy divide that up. Mostly I just send it to everybody and tell them to share it with their friends. And a lot of times people apply to my projects because they heard about it from literally their mother hearing about it on public radio or their granny seeing it in the huckleberry press and they call me. So that deep that deep penetration into community you can call it news. In some ways it becomes community gossip. Hey Liberty Lake is doing this project and you might be interested in it. Um, my third observation has to do with the things that are being sent out. And I actually asked several people because I was really kind of curious about this roundabout that you're interested in doing. And the feedback I got from people was they didn't understand it well enough. So, there's a do not exceed number in your qualification document,

but it doesn't say what the artist is responsible for. And so I'm going to give you an example. I worked on the big traffic control island across from the downtown convention center where Ken Spearing built the giant redband trout. You remember that? It's been over 10 years ago now, close to 20. That was a $100,000 project for Ken and a $200,000 project for the island. So, when you see a a roundabout project and it has a do not exceed budget of 30 or $35,000, the artist's first request to me, if I put out that would be, what do I what am I paying for in my budget? Is it only the art? Is it the engineering? Is it the footing? Is it it the traffic control? You guys have to do traffic control. You're a city. you understand how expensive it is to get an obstruction permit and get somebody out there to do traffic control. So, I think maybe having a bigger clarificate clarifying paragraph of what the artist's job is in a larger roundabout or park project so they know what their 30 to $35,000 would have to pay for. Because I mean I just worked on something in Seattle where the traffic control budget exceeded your entire roundabout budget. So people with experience, especially people who've had bad experiences, they're going to look at that and go, "Oh, maybe that's not enough." The other thing is we're in a really, really unstable and insecure environment for acquisition of concrete and steel. I mean, if the tariffs weren't enough, they were already way more expensive after CO. So, you might want to like sit down with an artist and really break out the materials budget for something like that and make sure

that I mean you don't say how big you want it to be, but I think when somebody says traffic island, they think big and they think permanent. So, they're thinking probably metal or powdercoated metal or something. I'm not sure your budget's big enough. Um, the other thing in the guidelines that you send out, I think there needs to be a little bit more concrete information about when the artists are going to respond to your qualifications, when you're planning to get back to them, and what the window of construction is. Because the people that are good are going to be already booked for this summer, and they might be booked for next fall, and they might even be booked for next spring. And if you don't tell them your window of construction, a lot of them will go, "I'm really busy right now. I'll get back to that." And then they never do. Um, it's tricky. I've been putting calls out for a couple things I'm working on and I'm not getting the numbers I was getting before CO. And I think there's two things happening. Um, one, I think a lot of artists did not do well during COVID and they have gotten a job. And when I say a job, I mean they might be working as a plumbers's assistant or they might be a grant writer in some nonprofit's office or something. So they need bigger windows of time than maybe they had before. And I also think we've seen a number of people who've retired. And I don't know how that's affecting things, but I mean just in the last handful of years, you know, Harold Blaze, who was super prolific, passed away. Ken Spearing has retired. He was always bidding on everything and I could go through the whole litany of all my sad friends who have passed away of old age or have injured themselves doing public art which is super dangerous. Um the other thing with the um cost thing I

think a lot of the people are going to say oh it's government I'm going to have to pay prevailing wage. I'm going to have to pay my LNI. I think you should articulate in there what your relationship to them is. So will they I don't know if that makes sense but will they be working directly for your city? Will they be working for in some cases I have projects where my artists that I work on selection for a city may actually do be a subcontractor under the road construction company or the person building the library or whatever. Um, the other thing that could be helpful is having pre-proposal conversation. And this is where your your email and social media could be useful. If you have a good list and you know you're going to be asking somebody to propose for a roundabout, you might literally say, "We will be standing at the intersection where the roundabout is on Tuesday afternoon at 3 p.m. with the project engineer or whoever is there to talk about what we're doing before you apply." Um, sometimes that works great. I mean, people I mean, especially if you give them free coffee. I'm not kidding. Um, but you have to have enough of a relationship with them that when you invite them to come meet the project engineer or whoever you're going to ask them to talk to that they're willing to show up. Um, that's a useful thing. Um, the other thing which seems sort of obvious, but I don't think we always do it. Um, most of the projects I'm working on, especially larger scale sculpture projects, we actually pay a design stipen for the final three before they get the project. So, if you're asking somebody to come in and fully develop something that has a site plan that has really detailed

construction details for materials and has an engineering est estimate and estimates of engineering and all those things, they're going to spend depending upon what it is somewhere between two and 10 days putting that together. And typically we don't pay for all their time, but we might provide a stipend of $1,500 to $5,000 so that they're not just out a couple weeks of time preparing for whatever you want. And artists, a lot of them, to be fair, they don't get treated very well. And a lot of times the thing of giving them a stipen of 1,500 bucks will bring them over to actually applying for something. Is is that something that you recommend including in the call because that is in our budgeted line item that we discussed. Yes, I would include it in the call and I would say total project budget X. These things will be covered by the city. Artist finalists will receive a stipend of X. Okay. The roundabout I mean this is for sure our largest scale project that we've and you didn't get much, right? No, we did not. And so that's why I'm asking because we had talked as a commission that we would narrow it down to the top three and offer a stipend to those to develop a concept proposal and then fine-tune it. But and and there is additional funding in the budgeted line item for the commission as a project to be able to handle some of the things that you mentioned in terms of footing and installation support. So, right, I think they'll want to know that. Okay. And I have I mean I've been doing this for a long time. I have a lot of people that I work with who literally there's a hierarchy like I have some artists they will not approach apply to any project that's less than $100,000. I've received feedback, right? Some of them they're like this is not with worth my time because they're I mean they're they're busy and they're working in many of them

in a very large geographic area, right? They're in Vancouver and Seattle and Portland and maybe they do something with me, but they won't apply for things that are less than 100,000. Then there's probably another group of artists who won't drop below like 75 or 65,000. And then there's people who won't drop below 35,000. Um I think at 30 to 35 or whatever was in that perspectus that you sent me, you're more likely to get an artist within driving distance. There's not enough money in that amount to pay for somebody who's from a bigger metropolitan area to drive or fly to Spokane to work on their project. Right. And I mean, you know how much it costs to stay in a hotel postco? Most of the time they are not bidding on you're going to get mostly locals if you're at that budget. You're maybe Sandp Point, Cordelane, Spokane, maybe Ritzville and Pullman, maybe Okonogan, Wachi, but you're not going to get people from much further away for that kind of budget. And then the other thing I think that they're going to want to know, which I think you know because you know how to flush out the whole budget, they're want they're going to want to know what my I guess I'm going to say like what am I going to what am I going to get paid? So you figure I mean I I don't have to do retail math for you, but I will. If you do a project and the project budget is 30,000, the artist, if they're going to bid on it at 30,000, they need to be all their be able to buy all their materials and their shipping and everything for no more than about 15 to 17,000 or they can't afford to do it because they need to pay themselves. And in many cases, they have to pay for their shop or their shop assistant or whatever. So when you're looking at a budget that's that big, that's not really the budget for the art, that's the budget for the person's project, right? And so you drop that like half by half probably. Um anyway, so there's that. The other thing, and you guys have

done well, I think with this, is be being sure to reach out to what are conceivably your partner organizations. So, it seems to me like in addition to reaching out to me, reaching out to Spokane Arts and making sure that they know that you're doing something and get it in their newsletter, um reaching out to the arts commission in Pullman and Standpoint and um Cordelane, making sure that it gets posted on all those goofy artist sites on Facebook. And no offense to Facebook, but there's a million artist sites on Facebook. Um, Spokane Art Calls is a good one for things like this, but there's a lot of them. And I don't know who does social media for City of Liberty Lake or for the Arts Commission, but it's probably good if you have a busy body from your volunteer board who gets on Facebook and tracks all those and says hello and here's what's going on. Um, and it's not everybody's bag. I was totally uh social media averse and now I've decided we're we're either gonna swim with them or die. So, we better, you know, we better do it. Um anyway, so those are a few of my suggestions. Um I would also say that if you really are having trouble, there are people that you can contract with who might help you with something like this. Like I know um Spokane Arts has Shelby Allison and me and a couple other people who contract with them and we do some of this public art management for other cities and other groups in the region. So like Spokane Arts contracts with the city but they also contract with the city libraries and they contract with you know other other cities around and frankly with we contract with a Vista and the sports commission and other

people. I mean, I think you guys probably have the technical skills to do this. And it's I was really surprised when you didn't get a robust response to your roundabout, but I think it was because they didn't really understand what it meant. Okay. Um anyway, does anybody have any questions about that? No, that was super informative. I feel like I just learned took 101. Uh yeah. Well, and if you're really interested, um not that you're going to do this, but every couple years I teach arts administration at Witworth. And this is one class, just this part, right? The getting people to apply to stuff. It's just one one class session. Um anyway, glad to be here. Thank you for inviting me. Thank you for your time. Yeah, we can't thank you enough. Wow, that was amazing. Wow. Lots of ideas. Yes, lots of ideas. So the subject of ham, we've had one response and that was for the roundabout or the community art. I it was roundabout I would say because it was not a goat themed which is what it was a replica of a statue that is going in the capitol building. Um but it was a smaller scale one. So I don't know that it was necessarily appropriate for the roundabout project but might be more appropriate for a different project within the city. So, I I don't know if I mean, I guess listening to to Karen's suggestions if we kind of spruce up the the call and try it again or if we look at reaching within our network and artists that we we know and like the style, reach out to them and ask them directly if they'd be interested in submitting qualifications. Um, you know, to to Karen's point, we didn't have a a narrowly defined window. We left it open to we would like

something installed within the 2025 calendar year. Um, maybe we need to well, especially now in a April, revisit is that realistic or or did we cut a large portion of applicants just because it's within a calendar year? Also maybe asking the recommendations people we go to that we like who would you suggest? Yeah, because we do have a a database, not thousands, but hundreds. And and same thing, you know, like Karen mentioned, I don't send the the muralists the sculpture projects and vice versa. We we kind of try to look at who would be but but maybe we send it to everyone and say, "Hey, send within your networks rather than trying to to filter out some of those um artists that we don't feel would necessarily apply to it, but they might know somebody that would be interested." So just as another avenue of of being able to share it and usual when you send out your public call for the arts administrator or the project manager to make a personal phone call or send an email to people they think are likely prospects. That's not saying you're pre-selecting them, but you know in the old days, you know, I went to high school with Ken's very brother in Wyoming. I called Ken on everything. I'm like, "Ken, tell their tell your friends about this thing because he has a deep network of artists, not just here in Spokane, but former Gonzaga grads and stuff." So, working your personal network might be the way to get it to get get it done. I don't think you're too late to finish in 2020. Yeah. I think you're you're I mean, unless you get somebody right at the perfect second. Yeah. Most people who are doing this kind of stuff will have figured out what they're doing in the warm weather of 2025. Yes. The and the call went out in January and closed

in February. And the question I have because I was out um for so long that I don't know what the status of building the roundabout and finishing it is. Um was this just for the sculpture for the roundabout or did this include the landscape, the irrigation and everything? The landscape. My understanding and Lisa I think Lisa talked out but my understanding was there was a landscaping master plan that was happening within the city and that that that as we install art so I'm going to jump ahead a little bit but the Liberty Lake together art that's being installed at the Kramer Parkway that that that portion of the landscaping project would be pulled out so we could do it as part of the artwork and same thing with the roundabout. It's it is part of a larger citywide plan landscaping plan and that I don't know is that am I representing that correctly? I mean that that was my understanding is that those pieces of landscaping would be pulled forward. She said that that's happening this year because I haven't heard anything about she she said it was connected to what I would call the country vista median project. I remember that. And that that would be done, the Kramer Parkway and then the Mission Roundabout. Th that would be all part of it. So it would be um all from the same landscape architect, but yet there would be a nod in the Kramer Parkway part that would complement the artwork. Exactly. Compliment. I'll follow up on a timeline of when they're planning that. Yeah. I mean, so we don't know that. And I guess we would need to know whether we could move forward with the installation of the Kramer Parkway art, which is going to be ready for install this year. Um, and then the landscape would go in around it whenever that happened. But I don't remember the timeline anymore. But my understanding was all the landscaping was not happen happening in this calendar year but pieces of it as

they were ready. So so going back to the Kramer Parkway art that the art would get installed per the artist's directive and then the landscaping would be developed around that to complement it. So I'm hearing what Karen said that it's unlikely we could complete the project this year. So, and we can carry over projects. Our last year's one is going to not be installed until this year. So, we can do that. We would like it obviously in the works to have it in motion, but given that, would it be better to reissue the call for qualifications based on the parameters that that Karen gave? Would that be our best bet versus reaching out to a few select artists? Well, I think I'd start and rewrite the request for qualifications and make sure that you add in the design stipen money and a couple of those things that are baked, right? That will be make make it more likely that somebody's going to apply. So, you know, the payment piece of it, what we've done on our other large projects is a 50% payment up front to cover the cost of materials and then 50% at completion. So, we haven't really detailed that in the the call because that usually comes as part of the the contract the artist agreement that gets executed later. But you have contracts and construction. Okay. The other thing which you may want to do if you're having trouble with the schedule, you may want to set up a series of progress payments. So it's not two payments, but maybe I don't know three or four based on the landscape schedule so that they get you the design and the specifications for the footings or whatever. So that's ready when it's

time for the city to pour the concrete and then they have a construction schedule that meets in with the ne and I don't know what the construction schedule is but a lot of my projects have like sometimes as many as 10 progress payments. Would you go to that granularity on the call though? That's that's a okay that's because we kind of left that those details out. But if you feel like an artist not knowing that they'd get a payment up front would hinder them from applying and just traffic control whatever those other things are so they have a sense of what the city's contribution is out of the land. They have to have a dollar amount but Yeah. Yeah. No, that and that's why we haven't put that in there because I felt like well that gets I mean you're getting off in the weeds a little bit when you're putting in too many details. But if that's something that's precluding people from applying then you know we want to have the indication that we've thought of it and that it's part of the project form for the foundation. I don't know you I don't know enough about the constru the construction phases but I think that you could you could detail that a little bit so they know loosely. Okay. And the traffic is such an expensive piece that if the city's going to do the traffic control, that will make it better for the most part. Okay. Keep in mind if the city's doing traffic control and it's a specific public art project, we would need to factor that into the parks and arts budget. Yeah. Okay. Okay. So, what I'm hearing is before the next meeting, since we'll have to approve it, I'll restructure the call for qualifications incorporating the information that Karen shared with us. And then we'll kind of start over with the intent of getting progress payments in 2025 and an install in 2026. That's I think so based on on

what I hear that Yeah. Okay. I'd be healthy. Okay, Jennifer reading. Yeah, I really really appreciate that legal will um review it from the the contract standpoint. He'll he'll want to set his eyes on that. Okay. Yeah. But I think that's our best bet because I think the council would be very understanding on allowing to carry over the project they were this last time. It's money they've already budgeted. It's just it'll be spent a different calendar year or some of it will be spent. Well, then they'll overlap. Do we want to break out because within that call there were two projects. So I feel like the scale of the roundabout is significantly different than the scale of the town square project. So do two do two two calls. So either do two calls or do you look at town square as more of a commission base where where we look within our database of the style or do you just start fresh with both? I start fresh with both. Okay. send them out and then you guys call all the people that you think you want to make sure that they apply and have a deadline and and you you'll probably get some a little bit more concrete information. I think it's okay. Thank you. Yeah. Yeah. Thank you so much. Super helpful. Okay, moving on. Our next agenda item um future of Winterglow discussion. Jen, do you want to lead that? Yeah. So, this will be brief. Um there is a discussion a workshop tomorrow evening at city council with uh city staff uh regarding whether or not to uh move forward purchasing inheriting um winterlow. Uh it's really going to be a discussion with council and and a feeling of does council do we think council will support this? I think that city staff feels like there will be a lot of questions that staff's going to

have to go back and try to find answers to. The Winter Globe board will be there at the meeting as long as as well as a few other um st citizens who were involved in Winter Globe. So, it's going to be interesting to see what comes of it. It will be very expensive for the city to take it on between labor costs, materials costs. Um, I think that the idea is to approach council first and not and then once we have an idea of what council might want to pursue or not pursue, we then will bring it to the parks and arts commission for further discussion because if it doesn't go anywhere tomorrow evening, we didn't want to bring it to the commission and have it discussed um if there if it's not going to go anywhere with the council. So, it's not a vote tomorrow night of yay or nay. Yes, we're going to do this or no, we're not. It's it's sort of a discussion and that's where we're starting. And then after we know more tomorrow, we'll be able to bring back some information to the parks and arts commission for support or not or non-support. Any questions? Does that mean it would be run by the city rather than volunteers? Basically, we don't know how it would be run. If it was run with staff, we have numbers for that. Um it would be expensive. Uh, obviously there would be suggestions, I'm sure, from council and the commission to try to find volunteers, but I also know that that has been a bit of their downfall is the l the lack of volunteers over the years as it's dwindled heavily. Um, so we'll see where the discussion goes. If anyone's interested, zoom in. Um, we'll see what happens. All right, ticket booth discussion. And you'll see there's been some really good um pictures provided in the packet. Uh

the public works department is planning on rebuilding the ticket booth. And then originally we were going to, you know, paint paint it, get some kind of mural that would tie it into the mural in the concession stand restroom area. And uh I went over there and the ticket booth houses a whole lot of electrical um information or not information, equipment. So it's important that it keeps that and that's what they use um for events and stuff in the park. So looking at these pictures, you can see um I like this one that shows our current one and then the original one. So there's an opportunity or for some design changes, although we were told by public works that that the roof on the original one would be not a simple project. Public works was planning on working with within their facilities department to do the redo inhouse. they would reside it and fix some of the molding and re-roof it if necessary. And then we've gotten some public input. And do you want to talk a little bit about that, Laura, from the historical folks? Yes. So when public works approached us, they were planning on replacing it with a a horizontal plank sighting. And so we had asked the historical society if they could provide us with a picture of the original. Um and then it it kind of went from there of is this an opportunity to make it more in line with the original. Uh the intent of this project and what it was budgeted for was an inkind replacement. So there would be to my understanding no permitting, no redesign, no engineering. Um where it currently is and to N's point, it's housing equipment that we don't necessarily want to be looking at as you're sitting in the park. um it is not possible to return it to its

original design. You have electrical clearances that need to be maintained and you also have the door for access which changes those clearances and that is how the current design came to be. So I think where we left off was kind of let's let's put a pause on the project until we decide what we want to do. Do we want the the current booth just rebuilt in kind recognizing it's not completely true to the original historical building or do you take it down and hide the electrical equipment in some other manner and build a more historically accurate ticket booth in a different location? Um, so those are kind of the and the original architect uh or the architect that worked on the project originally provided the drawings and said, you know, I'm happy to consult if it's something that we want to um or would be interested in consulting if we decided to do a redesign. One other note on this was that you know the window the ticketing window or the inset is um substantially larger than the original. This was also slated as a project for next year as an extension of the mural that's currently at the park. So within that window, um, you would have, you know, a ticket collector or something that would Ralph would, we would work with Ralph to do a continuation of the mural onto the ticket stand. Did I say anything? Right. And one thing, but if you look at the fact that Laura said, we have to have the electrical there and the electrical's got to be in something you can open a door and access. So if we don't keep that as a ticket booth, that thing is basically going to stay there. And so if we try to build a more authentic ticket booth

somewhere else, one, there is no nearby location to do that because the opposite end of the pavilion, the ground drops down. We can't have it in front because that's viewing for the stage. So, it's almost like we just have to deal with what we have, which wouldn't be completely authentic, but we would have an opportunity to have it cool with the ticket person in the window. And yeah, there's there's some art opportunity within that. And the other thing I'd like to point out is the landscaping that used to obscure it is now gone because that's where we're going to put the historical outlook board. Um, so whereas before, which is what led to the rebuild honestly, is that it was in a state of disrepair, but it wasn't viewable or visible before from the park, whereas now with the landscaping removed, it is highly visible. Yeah. So, we just need to decide what direction we go. I mean, if we want the ticket booth by the pavilion, it's almost like it has to stay there and it has to be kind of like it is because the if you there's a bunch of electrical to move that would be almost impossible. So, do we just want to have them redo the siding and the molding and use the drawings and do this best they can and then we'll come back in next year and get the artist or does somebody have another idea? Laura, you brought up the something about we could not reconstruct it. If we're going to replace a siding, why don't we just take it down and rebuild it? We wouldn't be able to reconstruct it in the original dimensions. So, it is basically the footing stay the same. It'll be resided. Re It's Yes. Yeah. It's It's more Let's Yeah, this is quite a bit larger. because

I think if we and Jen this is a question for you is if we we stray from the original then you're a new building and you'd need design and permitting and right or is that not No, not necessarily. Ben and his staff um our public works director Ben Turner um he's confident they could rebuild it basically like in kind and do their best to match it. They can't they're going to struggle with the curve of the roof line and then the size was the other issue because the original is smaller than the the one that's existing. So those were the two big panel all the way across. Yes. We cannot change we cannot shrink the size of the footprint otherwise they they feel confident they could come really close to matching it. Um I I asked him to be here tonight. I I I don't know. I would just think that if you took down the physical booth with the exception of leaving something holding up and just took the original and made it a little bit wider, it look just like I think that would be you're going to put sighting and take off the and redo the roof on the existing one. It wouldn't be much more thought process and effort to make it look more like the one we have, but just wider. We just need the width of the backboard when you open the door that panels. Yeah. The width can't change because of electrical clearances. I mean, the other thing if they're going to redo the roof anyways, the original one has an overhang. So that even if you can't achieve that curve, having the overhang would maybe make it a little look a little more um authentic to the original. I think a question for for um our public works director would be can his facilities

team do that or is it too I don't know and too fancy for for them to do versus just fixing up the current structure. So that I don't know. I'm sending him a message because I can't answer that. He said I when I was saying the agenda he stopped in Jen's office and he said he has another meeting but he was going to try to swing in. So if he does we can certainly ask him in person but she's sending him a message. So she Yep. I will do that right now. So I think the the real question for the commission is do we replace in kind or do you take down try to mask the electrical equipment in a different manner and build a more true replica in a different location. See, I I like replacing it almost in kind where, like David said, we try to make it look a little more authentic because I don't want to see a separate ticket booth and still see the structure that's going to hold the electrical. Yeah. I don't disagree, but I think those are are two. Yeah. So, that technology, that board is how old? 20 years old. 1996. Okay. So, so, um, I'm just wondering, I'm not an electrician, but I'm just wondering if there are more condensed panels that have more electric work, but I would think that the technology in in a panel that's 30 years old is probably looks a little different than if they were in it. Yeah. And he said that there are options for the the power whether it be moving it, making it different, but that's where you get into dollars. Expense is a huge factor. Yeah. So, I mean, personally, I think just building around it, if you're going to tear it

down, just make it a little bit wider. It's not that much more wide. And do what they can do to make the boat look like. That That would be my suggestion. I mean, if they make the roof look more authentic with the overhang and the shape of the roof on the current size structure. Well, you know, I I think the ideas that we've just discussed here in the last few minutes are the right direction to and I'm all for that. Well, I think we we're going to need some answers on if they can take what we what they have there and make it look more like the authentic one. And the key to that is going to be the roof. But you were asking initially, do we want to table it or No, I think as the discussion continued, it was said, let's table it for a discussion. As sorry, there's overuse of discussion there. As we were talking about it and reviewing it with the public works and then we got some feedback from the historical society and the architect, it started spiraling a little bit in terms of the scope and so we said let's table it until the commission can talk about it and make a recommendation. So, is it the pleasure of the commission that that's going to be our ticket booth, but we want them to make it look more like the original if possible. If possible. And if not, we then we have to come back and talk about it. Yeah. Well, you know, the the pavilion has a history of being there. Okay. And so whatever talking about tech, whatever we do needs to fit within the realm of the

you want to reach out to them and me on that. I said it said I CC the three of you. So we'll see what we'll see what he says. All right. Well, maybe he can show up today. In the meantime, we will move on um to the review of the 202520 26 roadmap and budget. I I know we're we have more stuff to cover so we're not going to spend a lot of time on that but start I want everyone to review um between now and the next meeting the budget for our upcoming years and understanding that when we do the budget process this year which will primarily occur at our May and our June meeting potentially finishing up the 1 of July meeting that um we need to look ahead one more year. We need to probably plan for a continuing project. Uh potentially uh we can decide that at the last minute before we turn in the budget when we see how the calls are going. But I just want you to start thinking about that so we can have a productive conversation at our next meeting. And that the budget is included in this packet. So you'll have it and make some notes and we'll we'll get to it at our next meeting. Okay. Any questions on that or anything? Then we'll move on to unfinished and new business. Um the update on the Rotary room and um Audrey isn't here and we haven't heard back on from um her contact with the uh photography instructor at Ridgeline High School. So um Jen, you've reached out uh to him and Heather, the art instructor there is going to help. So, I don't think we have really anything to discuss at this time until we get feedback um from the photography instructor. So,

we'll put that to the next agenda. And David, did you have anything on the never forget garden electrical box? So, um I have a message out to Janet. I'll have something more concrete to send out, but no, I don't have any. And you know, just for uh conversation purposes, Carrian did express an interest um in doing an electrical box and that is by Selkerk Elementary. We could see what um we get from the the other folks about it. She did send me something, but it's Yeah. So, I reached out to her to get Yeah. So, were we still thinking the the never forget Rose? Is that where we at? She had a design that they had and then she sent it to me and then with the mix it with the email I don't have access. She sent two images I think of suggestions. It was a a patriotic and then in our last meeting we had discussed um doing the a picture of the rose that they bush that it's based on that I think it's the unknown tomb of the unknown soldier or the never forget there's something there's a specific rose that they had so then it would blend into the landscaping was what I recall discussing last meeting I'll have something for soon as I get back if anybody has her email from February March early March where

she sent an attachment I don't know but I have reached out to okay I have something so we'll put that on the agenda for uh next meeting okay pavilion historical outlook Laura any news on that uh no the only item that I wanted to bring up was um now that the landscaping has been cleared out the plaque that's in there we need to decide where that's going to be relocated to. We had talked about Town Square early on on the project. But so if everyone has a chance, just go take a look at the plaque and see if there's any ideas of where it could be moved to because the dimensions of the uh the top plate I think are substantial enough that we need to move that. Yes, we had talked about it because and I need to go read it through it again, but it wasn't necessarily specific to Pavilion Park. It was specific to the incorporation of the city, I believe. I'm looking at you, Jen. I don't know if you know. I've looked at it a thousand times and I can't tell you what. So, so just if you have a chance, take a look and then at the next meeting, I just don't want to lose sight of that that um we need to figure out where a appropriate location is for it. Okay, we'll put that on the next meeting. And then, um do we have the infrastructure ordered or somebody's giving us a design or We're getting quotes. Yeah, we're getting quotes. Okay. Okay. And the Kramer Liberty Lake together 2024 carryover project. Yes. So, she's still there. Mallerie and Colleen are cranking away on it. Um, still she assured me everything's looking good for an install this summer. Um, I asked her I met her and Colleen

over at the site. Um she was going to to put together a recommendation of where she would like it mounted. Um she did get news that the supplier of the panels can actually cut them to varying heights. She thought they were limited to 4 feet and he said he can cut it to whatever dimensions she wants. So we won't have to do individual mounting um bases anymore, I don't think, because that's how we were going to achieve the variable height. So, that's looking good. Um, for the commission, there is a in a constru. Is it construction or an installation permit that's required? Jen, I think it's a construction I think it was $35. It was a low dollar amount, but I'd like to move that the commission cover that cost as part of our budget, budgeted line item versus passing the cost on to the artist. Um, and then the other two things. So, we'll probably make a motion on that after this. But, um, the engineering, so she had she had provided the the panels. I didn't know, Jen, it seemed like we're going to have to do some calculations on wind loading. That's something that she had asked us to take care of as part of the the installation. So, I don't know. Do we have an engineer on staff? Yeah. So I I'll get to together with you after this because her engineer that looked at the design. Is that okay? But he did not do wind load calculations and I didn't know that we would need that for art. We didn't on the one installed in Rocky. So if we do need that then yeah we'll need whatever Lisa stated in her email which I think that was in there. Yeah. So I which surprised me for artwork because we haven't done that in the past. So that's planning building and planning has changed significantly since we So

I'll follow up with Lisa then on that and then see how we can actually would be the better there's I don't okay so I'll follow up with her on that. Um and then the landscaping piece of it I'll just tie both of those into the same email with her. And then the last item on that is that we'll want to put a small dedication plaque. So once we have the date of when it'll be installed with the title of the piece. So we can either insert that into the concrete base or we can just do it as a a standalone like we have at Rocky. So I don't know if the commission has opinions on that. But the only thing I would I think we probably need a motion for is to include the permit cost as part of our budget. Would anyone like to entertain a motion or can I move? You can move. Okay. I I move that the uh construction permit fees for the Kramer Liberty Lake Together artwork is included in the parks and arts budget line item. It's been moved and approved to include um the uh permitting into the parks and arts commission budget. Any questions on the motion? All in favor? Opposed? Show the motion is passed unanimously. Thank you for all that. And David, you update on Smarty Boards. Uh, so the Smarty Board for Rockyville Park has been ordered and invoiced. Um, I don't know if we ever heard back shipping date yet. She never responded. So, I'll I'm going to reach out to her again on that. as soon as we get it. Um, we can work with the city crew to get it installed. I don't know. Have we picked out a location? Yeah. At the last meeting, um, Derek

gave us two possibilities and we picked one. Be good to go. But it is done. I mean, the prototype is done. So, I don't see that it takes I'd be surprised if we didn't. Yeah, they did. Seems like a quick turnaround last time. Yeah. Well, thank you for following through on that. I know it's been a little bit of a challenge, but uh we'll get it before the busy season, right? Well, thank you guys for spotting the things I didn't use the past. And the exciting news is we'll have a very special tile on this one. Two of them, right? Oh, have you told the rest of the commissioners? No. We are going to have a barn and then we are also going to have a goat on there. But the goat actually I think is on the Isn't there a goat on the orchard park? [Music] We're gonna have a child with the goats so that when the goats are in the park, the kids um can point to that and then somebody can show them where the goats are or vice versa, somebody can point to the goat and then point to where they're going to be for somebody that's just looking at it. And then we'll also have the of course the bar which is iconic for that part. And just so you know, the goats come back tomorrow to Rocky Hill just in time for their tour. How long are they going to be there? Well, they'll be there for a while. That's their favorite park. So, so we should have that. That should be like being by the barn. All right. Thank you again for that, David. So, storyw walk. Um, next steps.

We did select the location for the story walk and what I was not left you. Yeah, it it's a long um country this town. So the um I talked to S at uh Spokane Valley Tech. They're at this point they're not feeling that they're going to have time. Can can we can I interrupt you for a minute and go back to an agenda item because our public works director has just come in. Would you come to the podium, kind sir? We just had a discussion and we were we were talking about you. Okay. Hopefully it was good. So um this is Ben Turner, our public works director, and we were wondering if we understand that the electrical has to be there and Well, it doesn't have to be, but be really expensive. Yeah. Okay. So electrical has to be there. But we wondered if your crew could rebuild it but make it look just a little bit more like the original one. We had these pictures. Did you see this picture? Uh I don't believe I've seen that picture. You took the the width of the panel inside on the opposite wall and built the door and just build the new box to look like or the ticket room to look like the one on the right there, but just wider because it's going to need to fit that panel. Sure. Yeah. Keep it the same footprint, I believe you're saying. But have it look more taller. I don't know. It's a proportion thing, I think. Yeah. There's a couple other pictures on either side of that picture, I think. Um there's one in front of the original. I think as long as the I think it's what 3 by3 the the

footprint of the existing stays the same there's there's a lot we can do now doing a curved roof that's what I was is going to be tough uh it would take a while I mean we could try but it we that that's probably the hardest part is doing because that's that's some serious craftsmanship that doesn't necessarily exist anymore I mean I have a gentleman that used to build boats um and Brian Bachmann, he said he could probably figure out how to do it, but it's going to take probably some time. And then the the original roof also, Laura point out, has an overhang where the other one doesn't. Yeah. I mean, making an overhang bigger is is a pretty easy thing to do. It's it's the really the curve I think is the hardest part to to craft because we don't do things like that anymore. that skill is the question is can they make it can they build rebuild it as close to the uh original as possible not the 1996 and can and will it still fit in the budget that we had for it I I think so I mean I these aren't expensive materials okay I mean that's the stuff we start using expensive woods and things like that as long as we can use modern materials and I mean I I can't we couldn't tell from the photo if it was a stained wood if it was painted brown and white because the the footage is so grainy it's hard to tell. I don't know if there's any historical data on this, but uh I think so. I think our budget was 5,000. Is that something right? Correct. I think with just materials. Yeah, because the labor is is is already a some cost if the city does it. So, yeah, that craftsmanship to create that add on using uh I don't know if we're capable of doing I have to talk to Brian again because we weren't quite sure. We had some very preliminary discussions before uh you got you all make a decision on it. I could talk about more. Um but uh may have to practice a little. So I don't I don't think it would

necessarily raise the cost past the existing budget budget line item unless you have to hire it out. It's just the time. Well, if we hire out, yeah, it may you're talking the time. Yes, the city staff is doing it, but there's a there's a cost associated with the time that it might extend for them to to do that if maybe a little bit. I mean, as long as we could fit it in their existing workload. Yeah, I would say it wouldn't count towards the budget line item, but but is that everyone's preference if they can turn that one into more of an original look? You're okay with the same height because it's the proport the proportions won't match because this is a lot it looks like a much narrower ticket. Yeah. Yeah. We know it can't be narrower, but basically a larger overhang basically match the color. I'm I'm assuming paint is okay. Yeah, it's painted now. Yeah, it's now what it was. So, and I I think when we do the mural extension project, we'd be able to make any Yeah, you can always adjust that. You can repaint it or would we want him to paint the in in the window a different color? That would be a blank slate for a mural like white or something or I don't know. I don't know that that's necessary of the artists maybe. Yeah, the way the the mural was um completed on the concession is on board. He did the panels in his studio and then installed the panel on recommend for this too. He could just put a panel together that we could he could have fixed. Yeah. Okay. So, we would just make it weatherproof. Well, I think if you if you if your team can do that, we'd be thrilled. Okay. Yeah. Like I said, the curved roof, I'm not sure what's on the dome or not a dome, but if that's hopefully that's not anything like copper or anything like that, that gets a little pricey, but uh we can try to

we'll sketch it out and and see if we can at least put it together on paper first and then we can come back to you. And can you email him those pictures for his team? Yes. Yeah, he was on the right. Thank you. Thank you so much for coming. Okay, I'm sorry, David. Back back to story walk. So s the instructor uh at Spokan Valley Tech who emailed me last month and said that uh they don't think they could do the project this spring and they could make a prototype uh but they suggested pushing it off themselves uh either next spring or with the fall class. know which if you can't get a built are there design modifications that are being discussed that uh but I would imagine that the lockown screws and stuff I imagine the kids would probably something better because 2.0 was much better than 1.0 you know, just ask the staff guys. But, uh, if they changed it, um, otherwise, you know, the blue ones at Rock Hill are great. They remind me, they we had somebody fabricate them and then they painted. Is that they fabricated? They fabricated and they have much better equipment now. Okay. They just don't they did even when they made the first one. Yeah. So, but they still don't think they have time. So, I mean, we could we could push it off until next spring. Um, unless they wanted to get started on in fall and reinstall in spring, it should probably

make more sense because the ground. I mean, it's could end up being another carryover project. But if they could start it this year, then I think then we could carry it over for the spring installation because if they don't start till spring, I mean, don't they that doesn't leave them much school time. Well, I think that, you know, starting at ASAP gets us down the road and it may take longer, but at least we're, you know, we have the project in work and we're working through till it's finished. Yeah, I agree. So they do um I'll ask S if they think that a different prototype is in um but if it's not we can keep it the same designs change it a different color when we don't need photo is there any feedback from staff on difficulty using the ones that Okay. Were those shorter or something? Okay. Yeah, that was a request. So, um, then I'll reach I'll reach back out and sell and say, "Hey, you know, our existing ones work fine." So maybe we just plan on constructing them for starting them in the fall and then having them done in the springtime for us 2026. Okay, that sounds great. Yeah, if they could start them like Bob said, if we get the project started, then we I think then it's a good faith effort by council to, you know, carry over the budget and we may need to give them some upfront too uh for materials and stuff anyway.

So, okay. Anything else on story walk staff report? Jen. Uh oh. Uh Miguel, would you like to talk about upcoming events? I'm going to skip number one because um it was pretty much the discussion of the ticket booth. Yes. So, our next upcoming event would be the Arbor Day celebration. If you go to the next page, uh there'll be a map. will be planting a tree at the ball fields um up near the parking lot. So, there is a star there. That's tree was taken out not too long ago and so it's going to be replaced with a new tree. Um that will be the 25th at noon. Elementary schools have been invited and I think we'll have one group coming out from one of the schools that have confirmed so far. And then we'll have clean clean green bulky waste clean up on April 26, that next day, that Saturday. Um we'll start at 8 and end at two. And then we're asking everyone come in from uh Meadowwood and Mission and then exit from um Meadowwood and can't remember the name of the street, other side of the park. Um, and then if you did are a waste management customer and live inside the city limits, you should have received a coupon for that. And then we have another couple handful of community event permits that have come through and we'll have some more community events coming up, farmers market and things like that next next month or so. Thank you. Great. Um, and then did you want to talk about the project proposal and dragon? Yes. Yes. So, uh, as of last meeting, we were talking about different potential programming. Um, we did have

Dragonfly. They came in and did, uh, a presentation and we discussed moving forward that. And then since then, um, state law, they're looking at passing some legislation where there's no weapons allowed in parks. And so, we don't know what limitations there'll be with that. So, we're kind of just putting everything with the archery on hold at this point and kind of see what other options we have moving forward. Um, and then we did receive another program proposal from a paint studio and believe her she has a physical location in Post Falls, uh, where she would come out here and potentially do some art in the park where it's kind of the follow along painting. She would have a painting and people could follow along. And then she was even thinking about incorporating uh maybe some like a a trail walk like walk and then paint as well. So she has some different ideas and I was just going to bring that up with the commission here see if there's interest and if so then I would kind of move forward and do some more discussion with her and then potentially try to uh come to some type of agreement and put some programming together some paint classes. Is there any any thoughts on that or Great. Okay. non incorporated part the art gallery art yeah the chalet okay well I will continue communication with her and just kind of an update um I've been meeting with a bunch of different hopefully a lot more local potential instructors we talked about climbing that's still potentially in the work. Uh reached out to some music instructors, pottery, photography, um magic, and some martial arts stuff. So, we may have some other things coming up in the next couple meetings as well. That's all I have. I'm sure the citizens

will appreciate especially the summer stuff for kids and everything. Thank you. I like that on the uh art painting that it says minimum age six. So, could be even be a family activity. Correct. Thanks, Muel. Thank you. All right. So, the parks plan, we're working on that. Pretty major project right now that will be ongoing. The rec software, I believe you're about done with your schooling. Yes, we've been doing about a month worth of training. Um, I think we have our wrap-up meeting this week. Um, but then we're still kind of waiting for some finance stuff, uh, credit card processing to get attached. So hopefully the recreation software will be up and running in the next two weeks or so, maybe three. Thank you. And then lastly, Derek uh wanted to update you all on the graffiti barrels that we just received or have you picked them up yet? Uh so actually we just found out that the third one is completed. So we are planning on picking those up this week. Um, and then Heather from the art class is hoping to have everything completed within the next three weeks. Um, and then after that, we're planning on possibly bringing a few more to see if we can get those completed before the season or school year is out. And there are photos in your packet of the two barrels right now. So, oh, and then I just lost my place. Um, sorry, hang on. Oh, I think that's it for now. Uh, we have upcoming council meeting on May 18th, 20 20th. That's what remember the second Tuesday of May is. Is there anyone who would like to volunteer to provide the part um parks and art report? Third Tuesday, third Tuesday 20th.

Uh would anybody prepare to volunteer for the council report for that evening? Yeah. Well, I I can do it. I can do it if nobody else is interested. I I am going to be absent our May meeting. So, it' be awkward for me to come back and do the report. So, will this update be for this meeting or for for our May for our May meeting? May. We're not going to do an April report, John, because it's due tomorrow. Yeah. too close. So, because we moved our meeting date, we're skipping our April report. So, I suppose it could include April and May. Um, I know that after the meeting that I'm sure Laura after the May meeting, if you wanted to reach out to Laura, John, um, that she would work with you on putting together the slides because it's so nice to have the slides. Yes. and uh you know just some highlights maybe a picture of the ticket booth or you know who knows some different things but uh if you could do it that would be great and I'm hoping David you can do the meeting next month. Yes. Thank you. Perfect. And if there aren't any questions Katie has something. I was just going to mention uh we are starting our bike advisory uh safety committee meeting this month. the last Monday, April 28th, Monday at 8:30 at the New Love Coffee Shop. And so I'll be able to report at our next meeting on that. And um we when I staff had their parks plan interview today with SCJ, I recommended you as a potential um stakeholder basically from the bicycle community standpoint. Yeah. So they may be reaching out. Okay. because we're going to have uh Liberty Lake Police and

Spoken Valley Fire Department part of the committee too because they're out there in the public seeing the traffic issues and hopefully not many crashes. So, so we'll have some good input. I'm so glad you guys are doing that and I'm hoping we can maybe do something at barefoot. A kid pulled out in front of me on a bike, never even turned their head the other day. Scared me to death. So any kind of information on safety we can get out especially to our youth is awesome. Yeah, we're we're going to work a lot on that. Maybe some bike to school days in May with ele with the elementary and the middle schools. I'm reaching out to Selkerk this year. Right. I have some good news that um we have an applicant for our second adjunct position and that's Gary and I have space out your last name. I so apologize, Gary Edwards. And so he um was interviewed by the mayor today and the mayor is moving it forward to council for approval probably in May. and and uh Gary uh came to see what we actually do and he has an incredible background in in art and music and activities. So, we can't wait for city council to give you the green light. Thank you for coming today. All right. Would anyone like to make a motion to adjurnn if there's nothing else? Second. We have a motion to adjurnn and seconded. All in favor? I oppose. Show it. Approved unanimously. We're adjourned. Thanks for coming everyone. I appreciate it. I know it's a longer meeting.