Library Board of Trustees - Regular Meeting

Glad to see everyone. Welcome everyone. If there's anyone out there online, welcome to the May board of trustees meeting. Um, I'll call the meeting to order. Make sure your mics are all on. Okay. Out loud, but my mic wasn't on, but now it is. Oh, there it is. I had my coaching. There's a button right up on top. Yeah, there should be a light somewhere that shows up. Yeah, okay. So, I'll call the meeting door to take a quick roll. Barb, I know it's here. Michael, I know it's here. Jen, here. You see, is here. And Anna, you're online somewhere. Anna, yep, I'm here. We are. Okay, good. And of course, we have our library director here, Jandy. But we're all good. All right. So, I will ask uh for any if there additions, corrections, any modifications anyone would like to make to the agenda for today. Anyone okay with that? Okay. All right. Uh, and then I will ask for a uh a motion. If there are no changes to the minutes or no corrections to the minutes, I'll ask for a motion to approve the uh the minutes for last meeting. Motion to approve. Second. Okay. All those in favor say show me a hand. Vote because I wasn't here. I wasn't part of the Okay. But that's all right. The minutes are sent out. So you can read them. Well, I read them, but I don't know if they're correct or not. Oh, well, there you go. That would be that's a good point. I hear you. Okay, we're good.

Um, all right. Um, I should have asked for an eye because I can't see uh uh Anna's hands all that well up there, but I'll know she approved. Okay. So, um we are on to citizen comments. I know we don't have anyone in the the uh chambers, but um Janny, do we have anyone on the line that may want to make a comment at this point? I'll have if we do, I'll have you go through the procedure for them. I don't have anyone online at this moment. Okay, great. Thank you. We will have an opportunity at the end of the meeting for citizens to make comments again. Right. Okay. So, now we're on to reports and Michael, I don't know if you've uh I was going to fill in for city council. You're filling in for city council. Yes. Okay. Some of us have taken too much time. So, wait a minute. Back up a minute. I don't know if there's ever too much time. Okay. Go ahead. Um Mark won't be joining us um today either. He's traveling um at a conference. Um the update that I have for city council, I have a couple things that I wanted to mention. Um they had a discussion with the parks and arts commission. Sorry, not parks and arts. I always call it parks and art, the community engagement commission. They did a workshop together where they were discussing what the next um workshop should be. And um if you guys haven't heard, Winter Glow is a nonprofit and they do the Christmas light display at Orchard Park. Um the nonprofit is not wanting to continue that project. So they approached the city about taking over Winterglow as a city event. So for the next community engagement commission town hall, they

had a town hall last September. They're talking about doing a town hall at trailhead again. I want to say it's June 2nd. It's the first week in June. And they want to discuss with the community the idea of the city taking on Winterlow as a city event. So obviously there would be some costs for upkeep and to purchase Winterlow from. So they want to hear what the citizens think and if they think that's a program that they want to continue. There was a pretty good summary of that in the splash. Yes. Yeah. Yes. So, that's something that they um were discussing. They also have had some updates to the personnel manual and the financial policy. Um not a lot of library discussions recently. Um there will be a library or sorry, a facilities master plan um meeting on June 3rd. That won't specifically have to do with the library. Um but it will be discussing you know all the facilities in in the city. Um but I am working with um BC on the site plan for the new library. Um so we will probably have a workshop on that with them or presentation with that um in July or August sometime. So yeah. Okay. So that's council. Yes. All right. Looks like you're going to be doing a lot of talking today. Got a lot of things going on. Yes. Okay. So, um obviously Mark's not here to talk to us about anything that is um library related and with the city. Um so I'll give a brief update of the friends group. Uh the friends have been very um busy planning their suare. Uh and you may uh have noticed on social media some of the um advertisement for the sore. They have a QR code out for

it. Um, and they are now, uh, you can now purchase tickets to the suare. Uh, it usually sells out about two weeks before the event. Um, I think we can sell about 150 tickets uh for that event. And so if you're interested in going and I encourage as many board of trustees to go as they as can because it's a great uh event just to visit with people uh from around the city and talking about our library. We have great entertainment and um the I I'll say it over and over again, the library or not the library but the the Liberty Lake Winery uh who generously donates their facility and their staff to help facilitate this event. Uh it's a great place. It's usually great weather, sometimes a little hot, but um outside and uh so it's it's a lot of fun. It's July. Uh July whatever that second Wednesday is. July 14th or 15th. I can't remember the exact date. I had to look at my phone. 16th. What date? July 16. 16th. I knew it was in there somewhere. Okay. 16th. Yes. Thanks, Jen. Thank you. Um, so that's one thing they've been working on quite a bit and uh they also have a book sale coming up which has also been on their agenda and they've been working at uh that book sale co coincides with the Liberty Lake um yard sale uh which I believe is also June 17th I think on a Saturday but there the book sale is on a Friday and

Saturday. uh and um again a very busy event and uh takes a lot of work and coordination and so those are the two main things that they've been working on. I think it's the 13th 14th again Friday and Saturday June 13th and 14th. Yeah. Thanks J. I just get to cheat because my top good thing you're helping me out with that. don't have all the dates but I know that uh they have been busy working on those things. So that's the prince of the library and um and we can now move on to um JD's report. Yes. So I have my annual report for you guys today um that I have been working on with the state. Sorry, pulling up my notes here. So, each um Sorry, did I Okay, it's still there. Okay, so um each spring um I get a state survey from the state library. The state library compiles all of these numbers for every library in the state of Washington. um it's something that they use for um advocating for the libraries in Washington, but they also use it for things with the Institute of Museum and Library Services and to just display to the public at large the value and the services that libraries are providing to people across the country. Um so we've been doing this since like 2004 2005, so a really really long time. Um it usually takes about 10 hours to complete. Um so we are required with our ordinance to um to give an annual report to the council. Um they have certain statistics in the ordinance that they request us to provide them with and then obviously we

can supplement those with other um information and statistics and things that we find of value. Um, we used to give this report to the council in December, but the numbers were never complete because it wasn't the end of the year yet, so it was kind of premature. And since we have to give these numbers to the state anyway, I said, "Let's do two birds with one stone." And so when they updated the ordinance, they changed it so that I could provide the numbers in June. Um, just because sometimes it's April, sometimes it's May that the state requests the numbers um for them. So, we will be be giving work to them again in June. Um, I'm going to give you guys some numbers that I found compelling. Um, I know I sent you guys out the numbers as well. Um, and I can pull up the PDF of it here as well for us to go through. I thought I would talk about what I found of value and then when we get to the next point of our meeting, you guys could um, talk about things that you thought we should share in the annual report to the council as well. So the first thing I have is the number of registered residents. Um so the number of patrons in Liberty Lake who have a Liberty Lake resident card are 4,895. Last year we So basically 4,900. Last year we were at 4 4,300 um registered users. Our non-resident users are up significantly. Last year it was 1 668 and we are up to 2565. So almost 1,000 more non-resident users of the library. So total we are at 7,460 which is up about 1,400 from last year where we were sitting at 6,25. So our usage is up significantly from last year. Our total budget last year was 7 thou

$716,000. Um the year prior was about six um 650,000 for our budget. Um we also receive money from the friends every year that I have to pro disclose. So um our money that we received from the friends last year was $7,500. So our total let's see our let's see where did that go? And then we have $14,000 in our capital budget. And this is for me to buy things like computers, furniture, big large ticket items for the library. So our total budget last year was 77 $738,000. Um the our total um our total collection size for last year is 25,028 items. This includes our print materials, our audio, our video, and our library of things collection. So, all of our non-traditional items along with like our hotspots and our laptops and those sort of things. Anything that checks out physically from the library. Um, if you guys remember, because of our we try to keep things um to u around our population size. So, Liberty Lake has a population of 13,000. So, we want to have a collection of about 26,000 volumes. So, last year we were a little bit under what we should be as far as our collection size. So, um that's something who sets that uh who kind of has the over the guidelines for that? The state library has a guideline. They say anywhere from one and a half to two items per person in your city is optimal. Optimal. Yes. Um, got it. But it's not

like the sternness of declarations, but that's what is advisable. Is that total or physical? Physical. Physical items. Yes. Stuff that's inhouse in the library. That's what they like because not everyone has a computer or has a phone or wants to access Libby. So, this is for physical items in the library. Good question. Um, our annual visits last year were 69,575. Um, if you remember, we have a sensor people calendar that counts everyone that comes in the library. Last year, we were at 62,600. So, we had a really good increase. The thing I wanted to point out is um last year we um quote unquote recovered from CO. So obviously businesses everywhere experienced a drastic decrease in usage during COVID and the goal has been to basically recover and get your numbers back to where they should be. This is wonderful for us to have achieved after I don't know four years I guess you would say. Um there are I was at my state um library meeting in February out in Olympia and there are libraries who are still at about half of what they should be. they are not recovering from COVID. So, this is wonderful for us to have gotten over that hump. So, I'm really really really pleased to hear that. Um, and then as far as our circulation um of physical items go, um if you look on your report, my numbers last year are skewed. So, um circulation of physical materials last year it says 107,92. That's the total total total number for everything. So basically I put the total number at the top and then added

everything below. So I reached out to the um the um woman who was over the state report to have her fix that for me from last year's numbers. So it looks like we are down 10,000 from last year and that's not correct. So last year the real number is 86,449 and then this year we're up to 97,498. So up about 11,000 from last year. And then the renewals are um holding steady at 21,000. Our children's numbers are up about 3,000. It was 60,000 checkouts last year. We're at 63,000 639. So 4,000 basically over um as far as our children's circulation goes. Um this is the first year they had us track so they've been having us track our e usage for many years. But this year they split it out. So they wanted to know how many of those were ebooks and how many of those were e audio books. So, our ebook checkouts were 15,900 and our e audio checkouts were at 18,041, which is what I expected. I feel like a lot of people use Libby for the audiobooks to stream on their phone in their car listening. So, that is up a little bit higher as far as usage goes. So, and then our total circulation, let's

Okay. So let's see. Um last year we brought in from um our other libraries in CIN 18,300 books. So those are books that we had transferred in for our patrons from other libraries. Um so if you if you look at that, our patrons obviously do have a access to a lot of materials outside of our library, which is wonderful. And the other question just above that, there was a um total circulation and um use of electronic materials now that the library subscribes to um canopy. Yes. Do you track do you have any way to track yes who's using that? So will that get added in and it's likely to really bump our numbers up? So yes, that would be under e video circulation. So in 2024 we didn't have any e video circulation. So yes, this will bump it up for next year. Okay. um what our e video circulation is. So yeah, they track it by month. Um so we'll be able to see what it is for the whole year in 2025. It's getting really good usage so far. So I'm I'm really happy about that. Um let's flipping over to library programs. Um I wanted to start with story time. So last year our storytime attendance was 6,833. We offer story time 4 days a week. So obviously this number is going to be our high up programming number. Um in 2024 our numbers went up over 2,000 to 8,834. So this is just storytime attendance. It's not anything else. Um we do touch a truck which is obviously for our young kids but we categorize that as a family program. it's not a um not under this category. So that is just

alone for people coming into the library for story time. It's up 2,000. So that's wonderful to see. Um obviously our early literacy program is something that we probably value more than anything else that we do at the library. So it's great to see um that attendance. Um the attendance at our elementary age programming for ages 6 to 11 has been going down the last couple of years. Um so we are at 607 for 2024 the year prior being 732. So right now um this was a um area we want to do some improvement in for next year. And so I'm working with our children's associate and we're planning to do a weekly kids club is what we're calling it. It'll be once a week at the library every say Wednesday or Monday, whatever day we choose. And we'll be rotating what program we do each week. So, one week will be STEM, one week will be arts and crafts, one week will be our Lego club, and then the last week will be our wild card program is what we're calling it. So, any kind of program that we want to do. So, we're trying to we feel like we're really good at um getting the kids in young, doing story time, having them come to the library every week, and we want to continue that into our elementary age programming. So, what time of the day is that? It's going to be after school, probably be like 400 p.m. Yeah. say every Wednesday or whatever date that we decide on. Um Michaela started that last year for our teens. So if you flip over the page last um last summer Michaela started a teen Tuesday. So every Tuesday during the summer you could come to the library for some sort of teen program. She did cooking, she did arts and crafts, she did any STEM, anything under the sun. Um a lot of the times it was what kind of programs do you guys want to do? Okay, we'll do that. Um, and so our usage in 2023 was at 170 and then for 2024 we were up to

365. We started this programming in June. Um, so we don't have a full year's data with this. So it'll be interesting to see what our numbers are for 2025. Um, our teen usage is obviously never going to compete with our storytime kids because it's not every day of the week and they are have busier schedules than four-year-olds. Um, but we're trying to kind of implement this across the board. So, story time, we have multiple days a week. We'll have our kids programming once a week every week and our team programming once a week every week to kind of get that consistency and that habit of, oh, we could come to the library every Wednesday if we want for our programs. Um, so recommended reading lists or kids at at those different ages, like favorites, the whatever, you know, like younger kids. Yes, these are these have been favorites in the past or favorite young adult books for the teams. Yes, we do have lots of um brochures is what we call them um throughout the library. So um our librarians will make that. So I've made them, Michaela has made them. We've even had some teens like over the years make different ones like if you like Percy Jackson, you might like these other books. That's something that we have um on an ongoing basis at the library and we kind of rotate them out, you know, so it's not always the same brochures and also because you know the kids interests change over time. Oh yeah. So yeah, we love having those to give people ideas of new books to read at the library. Do we have that for adults too? Yes, we do. We have a genre one for each of the different genres. um historical fiction, romance, um mystery, suspense, western, we have every category. Um we have these brochure plates that we put on the end of the shelf and it can hold three brochures at a time. And so we have them all along the general adult fiction. Um and

there's yeah, there's are by genre. So, it usually has different authors um that they might like and sometimes she has titles, but sometimes it's more author based for the adults. But that's really helpful for giving people ideas of what they can read next, particularly because I feel like when you're adult, you kind of know what you like. So, sometimes they aren't as good at branching out. So, yes. You know, the other thing I was thinking about is having like high quality books that you can recommend. Like when you look look at movies is like Rotten Tomatoes and things like that would rank just to have like oh those writers are award-winning and those are books that are very highly rated and then try to suggest those to people. Yes, we do that a lot with our stickers. So um for the kids collection obviously we have the Newberries which are highly awarded books that come out every year. So we have Newbury award stickers which are the winners and then we have Newberry honor stickers which are for books that were considered but weren't chosen. Obviously for kids also there's the call the cop. Um for the adults we generally will print out lists for them because there's a lot more different categories like the prince award um national book award um that sort of thing. So, it's something that we definitely try to keep top of mind and to promote as well. Um, for the kids collection, we also have the classic sticker, which is, you know, those classic perennial favorites that keep coming back. Charlotte's Web, um, where the Red Fern grows. Um, that sort of thing as well. I mean, I see with my kids, they also like to stay with some the same facil one and anything else for a while. So, it's good to find ways to branch him out of there. Yes. Yes. My mom was always like, "You can

pick 10 books and I'm going to pick one book for you that you have to read to get me to try something new." Yeah. Have you partnered with um the spokesman review at all? Yes, we have done with them not every single year, but every year that they reach out. Um, we've done what are the top checkouts at the library. If sorry, I'm on the brain of like books right now. We've done several articles with them on various different topics, but we've done with them what were the top checkouts of the year um multiple times. I know we just did that last year. And in years past with the splash, we did a books you would recommend to give as Christmas gifts. Oh, they weren't Christmas themed, but just like yeah, books that we think people would really like to give as a gift. So, we've done both of those kind of recommended reading articles. I was thinking about the speakers, the authors that they have come as speakers. Um, I just wondered if the libraries purchases those books ahead of time at all. Um, we do get books before they come out and like with the Spokane Reads, like is that kind of what you're thinking? Well, I can't remember what they call it, but they have authors come and speak. Sometimes they're big name author authors like Jeff Walther. Sometimes there's somebody that's their very first book. They've never been on a book tour or anything. Um, and I didn't know if the library, you know, made a point of purchasing those books that they have programs for. I know we have with like the Spokane Reads. Um, I don't know if it's just like um like I'm thinking of like the author visits. They do it like um Auntie's bookstore. Um I don't know how closely we watch that. Um we do definitely try to keep up what's locally popular and

what's nationally popular. That's something we could probably be better about is seeing what's maybe what authors are coming to aunties or that sort of thing and trying to get those books in as well. That'd be a good market to hit. Thank you. Yeah, no problem. Um, so let's see. I have a couple more. Just a couple more. Um, our total attendance at adult programming for last year was 217, up from 179 the year prior. Um, our adults are probably as hard to get into the library as our teens. Um, but we do do a monthly um, adult craft. Um, Michaela's trying to has tried to do a monthly Saturday program as well. You know, we have the master gardeners come this year. This past year, she started doing a bunko once a month at the library as well. That started taking off pretty good. Um, so just trying to get them in. Thursday nights is when we do our adult programming and then trying to get some people in on Saturdays as well. um our attendance at our general interest program. So this is our all ages program. So think touch a truck, think our Halloween party, our summer reading show that we do at Ridgeline High School, our big our Christmas party, our big family events. So last year was sorry 2023 was 529. Our biggest hit to that was we didn't do tetra truck because I was out on maternity leave during the summer, but we did bring that back in 2024 and um our attendance obviously rose 2000. That's what we can kind of average at those events. So we're at 2,371 for our general age programs in 2024. Um the last thing of programming that I wanted to point out, so I guess two things. um our total programs that we provided to the community for free in 2024 was 306 programs. So that's every single program that we did throughout the year. So that's something that we're

very proud of and that I just kind of wanted to toot my staff scor on is like I have doing programming myself, Aaron and Michaela and then I have two subs that will occasionally help. So 306 programs put on by three to five people and a lot of the time it's just one person doing that. So you count the symphony and the museum kind of things in that um no the m the symphony isn't counted in this. Okay. Um it's counted in an other category but because we are thinking of it as like a checkout but maybe it should be included in this instead of that. Sorry. Our like our mobius like is a pass you check out, right? The symphony tickets are tickets that we give out. Um so yeah, I need to think about what category that should be in. Um because our little base is tracked as a checkout. Symphony is a program that you would get tickets for. We do know how many people went because I think it was last year in 2024 it was 117 tickets out of 120. So I don't that's not recorded anywhere in here. So that's something I need to take a note of to figure out where to record that. Probably I'd put it in general interest because it's for all ages and parent, you know, parents and kids. I'm going to need tickets. 2025. Um, and I just think that's amazing for my very small staff and also incredible that all those are free. No charge for any of that. Um, so our total program attendance for 2024 was 12,919. The year prior in 2023, we were at 9,100. So it's up basically 4,000. 2,000 of that is from Peter Truck. the other 2,000 of that I'm saying the majority of it is coming from our story

time attendance. So, um that was a significant jump 4,01 here. So, I was really really proud of my staff for that. I thought that was incredible. Um let's see. Let's see. I have two more numbers for you and then I will stop talking about this. Um they added for 2024 are um what they call one- on-one appointments. Let's see. One-on-one services. So, does your library host one-on-one services like homework help tutoring, small business consultation, etc. So, we offer proctoring um which is something we've been doing for many many years where people who are a lot of them go to like an online school can come to the library if the school requires that a physical human proctor their tests. Um you have to be a librarian to do that. That's like the rule. But I I I don't know why they say that that is because you are physically like pushing a button typing in your name or something, but they want an actual librarian. So Michaela does do all of our proctoring. I occasionally assist her with it. Um it was very big precoid. Um it's not as big, but it's been getting bigger this last year. Um so it's not a big number. Um, but this is our proctoring and our tech appointments, which is something Michaela started in quarter 4 last year, where you can book a one-on-one appointment with her to get some help with technology, whether that's on your Kindle, on your phone, on your laptop. Um, and that's something that she's continuing into 2025. So, for last year, it was 22. Um, so that's something that the state is tracking now that they weren't tracking before, and it's so convenient that Michaela has been tracking that as well. Um, the last thing I wanted to point out is our computer usage. In 2023, we had 1,85 computer sessions. We have a program they have to physically log on.

It tracks the usage for us. In 2024, we were up to 3,237. So, like a third. What does that actually mean? be a a computer. I mean, that doesn't mean just getting on and looking online for books and stuff like that. So, these these are our computers that you have. They're not just browsing for books. It's if they want to use one of our computers up by the front desk, you know, we have those for computers. It's for computer sessions. So, some people it's just coming in and printing something off. Somebody it's looking on Facebook, email, job hunting, anything. Um, so our use, we still only have four computers in the library. So this was still then that same number of computers. We didn't add additional computers. We don't have anywhere to put additional computers in the current library, nor do we have outlets to plug them into. Um, but we're up to 3,200 for this year. So it's just one of those things that we are monitoring. We do need more computers, but we don't have anywhere to put them. And so in the new library plan that we're drafting, we are planning to double the number of computers that we have and offer eight computers with some privacy because that's the other complaint that we get is like I'm standing like I'm sitting right next to someone, right? And if I'm working like on my, you know, I'm logging into my SECU banking, I probably don't want the person next to me seeing it. So that's something we want to incorporate into the new library is having some more privacy um like screen covers and that sort of thing to help with that. Janny, do you see very many people that come in and um computers are full and they hang around waiting for one to open? It has happened this year, which is not something that had happened since CO. So, we hadn't had any issues with not having enough computers since CO, but in 2025, we have had four or five times where all the computers are in use. It wouldn't do us any good to think about putting more in because there's no way to put them in. Yes. So, we can't we can't do anything at this point about

it. Um, so that's something that we are trying to address with our new the new library. It's just one of those things where it is hard to plan. Sometimes you come in and there's nobody and then sometimes there's six people that want to use it. So it does fluctuate over time. Notice that the Wi-Fi usage is 24/7. Does that mean if you have a password, you can sit in the parking lot. It's open. We don't have a password on it because that prevents access as well. So yeah, you can sit in our parking lot and use the Wi-Fi 24/7. it's on. So yes, um the thing that I suggested to the survey facilitator that they add next year is tracking the meeting and study space usage because libraries are providing free rooms available for individuals and groups to use and there has been an increase in demand for that. So I did think those would be compelling numbers for the state to have to you know illustrate to people is how many how much usage the library is getting for just you know zoom meetings, tellahalth, um HOA meetings, anything and that it's free which is incredible. So that's everything that I had to share with you guys today. Um but I our next topic on the agenda is talking about um what numbers we want to include in the annual report and who wants to assist me with giving the annual reports. Right. The dates we have planned for that right now is June 17th. It's a Tuesday. That's uh that's the second meeting in June for the city council. Correct. Yes. Yeah. So yeah, we need to give them a report. And Jandy and I talked about this and we thought it'd be a good idea and you she sent it out to you in the email that it' be a good idea for each one to take a turn helping her put that together and

helping her present it to the uh to the city council. If you guys are all okay with that, I think that would be great. Um because I know it helps. Um Janney Janny knows how what needs to go in there, but it always help always helps to have a second set of eyes on there uh to help her um you know present the information uh that we want to to uh update the council on. So um and just because we're all new so that yeah mostly new faces so it's a good way for them to also get associated with people on the board. So yeah, so after Janie talks about this, if there's anyone that has time to be able to help her with that for this time around for the June meeting and on June 17th, that'd be great. Okay, Jen, go ahead. So basically the numbers that I presented are what I was thinking of including with the council. Um I don't know if you guys had other ideas of things that you thought would be compelling to include. What's the population increase? I I mean the library is up in every category except for maybe one. Yes. But there's also been a fair amount of development. Yes. In this area. So how much of that do you think is related to popularity and services and the awesome things the library is doing? And how much is related to the fact that there's a lot more people here now? I think it's probably both things. I need to see what the numbers are exactly. I don't remember if last year it was like if it was like 13,100 last year and this year it's 13,900 or if it was in the twelves. So I do have that number somewhere. Do you have it my It's at the very bottom of the report. Oh, it says population of the legal service area. Is that the number you were looking for? Yes. Yes. So this is numbers that the state knows.

They populated the but I thought the growth was more significant than that. Yes. cuz we were up um a thousand in the non-residents and then I think it was like 500 in Yeah. So 43 to 48 and then it was 1,600 to 2500. Sorry I'm getting I'm having to say hundreds and thousands and it's just kind of all blended together. Yeah. So yeah, our population is up 700 but our usage is up 15. But how much of that is like like how much of the river district all that development is inside the city limits? I I don't know. I probably I don't know if you know this, but we do give library cards to everyone who lives in Liberty Lake. Even if they're on the lake, they still get a Liberty Lake resident card. Yes. So that skews the numbers a tiny bit, but we are their real we are their real library. So yeah, that's something they changed in 2019. So, as far as the library cards go, I know the city doesn't recognize them, but the library does. Yes. I do think including the the population would be a helpful number to highlight that your increases aren't solely dictated by population. By population. Yes. And you can have on the same graph line for the population and then the line. Yeah, I had I didn't highlight any numbers that you didn't already share Jandy in terms of thinking about like to share with the council but I do think for the council and then to focus on the opportunity during that presentation too. For example, the computer part like, you know, we had this many, but we could have had more with more computers. Um, kind of emphasizes the I'm thinking

about the children, but there's a lot more room to do things with for the little ones. Yeah, I I think you can summarize highlight our challenges at the same time. I was just going to say, Jan, I think you can summarize after giving your report, you can summarize by by highlighting those areas that are challenges and and actually limit people's opportunities uh to um utilize certain aspects of the library like the computers, the room access. I know you always have rooms are used so often that additional rooms will be helpful. Yes. So, I do want to add the meeting space usage. Yes. And in the um children's area, which is jam-packed, overflowing um for reading um which then spills over to things outside the library that really aren't I mean like parking for all those people. they're parking in the across the street or you know other places that's a different story but I'm just for as far as the library is concerned I think if u the numbers highlight the need for uh updating or in increasing space and technology I think that would be a good thing I think for parking it would be good to quantify and I I I don't know exactly how many parking slots do we have there and then how many visitors do you end up having during the busy times? Yes, I want to say we have good amount of time when parking is not enough. Yes, I think um I think Ben was saying we have 33 parking spots. So, I need to um double check that number, but also highlight that at story time we're

averaging over 70 people. So obviously some parents have more than one kid, but yeah, it is a continuing weekly struggle that we're having and we can show them that with our attendances up being over over 2,000 people. So but the fact that during those events you have yes that many people I think it's very relevant puts that number together with the number of cards to keep in mind. and all in a very constructive way because that's what city council is looking at right now right is trying to figure out what the needs are and how do we build a new library I was just wondering about how they consider the parking that's there in the city center town hall area that where people park um during the day if they're going to take the bus. Is that considered? No, we're not. We're not STA parking or is that city parking? We're not including STA parking in our plans for the new library because it's not our parking, right? So, I'll be talking about that in just a few minutes. Okay. Anybody have any other suggestions for Jandy? Is there anyone that can uh kind of work with Jandy on on the presentation? Jen, would you be willing to do that for this one in June? Okay. So, I'll let you you and Jen coordinate and then that would be great. Thank you, Jen, for doing that. Okay. Um, any other Anna, I feel like I've Anna, do you have anything to add to anything that's been said so far? Are you out there? I am out here. Yes. I feel like I don't ever have a chance to include you in this.

great to hear, you know, that we're I mean, the library is amazing, but you know, I'm biased to that. Um, and I think showing these numbers should I mean, if it if they don't speak for themselves, then, you know, I don't know what else is going to help the council, you know, realize that this is something you do bigger, better, more, like you said, the kids in 20,000 up from previous year. We need more space. Great. Thank you. Don't be afraid to to say, "Hey, I I would like to say something." Just because I I I kind Okay, you guys are on such a roll. I didn't want to interrupt. That's okay. All right. So, um, now we are on to Janney will give us an update on the grant, uh, and the, uh, what's going on with the, uh, the new library project. Yeah. Um, so the state released their budget last Monday, I want to say, um, the end of April, and we were not selected for the, um, LCIP grants, library and capital improvements grants. This was not surprising because one of the grants requirements was that it was for the legacy church. So we wrote the grants with the proposal to do it at the legacy church. Our matching funds were attached to that project. So when the council um chose to move the project from legacy church to examining town square kind of put us out of the running. So J, I have a question. When the state sends you the the uh uh did who did they send that not the information but who did they send that um the that we were not uh given that

grant? Do they send that to you? Do they send it to Mark? Who do they send that to? I don't know that I received a formal letter in the mail or anything. Okay. Um the state just published the budget and within the budget is the library capitals and improvements grant application and it listed all of the libraries who received the funds and the amount of money that they received. So the states, so we had $10 million worth of projects that were submitted and they chose um 6,000 sorry 6,500 $6.5 million was awarded and then the other 3.5 million was not awarded. So we were up for 937,000. So almost 1 million. So that's still pretty significant amount that they that they gave out to libraries throughout the state. Yeah. What I guess I'm trying to get at is when they give that, do they give any explanation for why you were not included? Because you're absolutely right. When the council decided uh to not move forward with the Legacy Church, we pretty much um self-disqualified from that grant. Yes. If they would have dispersed the money, we would have had to give it back. Right. Exactly. So, um, I'm just going to say that one of the comments by one of our council members at the last council meeting, um, I I feel was made inaccurately. I'm just going to put say that, uh, because the grant was specifically tied to the renovation of the Legacy Church. Yes. Um, so I can I can reach out to Mara, she's the grant facilitator, and see if they have some sort of letter or reasoning or if it's just the state said no. So, I haven't received anything from them. I I'd be curious. I I wonder I'm

not sure, but I I think uh a lot of times when you put out a grant um and I'm not I think sometimes you do sometimes, not all the time, sometimes you do get a a a letter from the people that says, you know, you were not selected this time around and here are some of the things that that we why we didn't choose you. Here's what you could do next time to be uh you know to be selected. Those are some of the things that come around sometimes uh when you apply for a grant. I'd be curious to know if that's what we got from the state. I wouldn't be surprised if we didn't get anything, but I'm just saying. Okay. Sorry. No, you're all good. Um so that's the update on the grant where we are with the um library project at Town Square Park. Um couple things to share. Um we've been working with BC architectural firm. They helped us with the design at Legacy Church and they have been helping the city with all of their facilities master planning. Um so I've been working with Nikki and Amanda and a couple other architects. Um we have um we've had a couple of meetings right now. We are in the site plan stage. So basically it's looking at all of the square footage on the property of that space. There's um 4.4 four acres and then planning where the library should go, where the parking should go, how many parking spots we should have, um where the entrances to the library should be, um all of those details. Um so it's we have looked at some large um conceptual layouts of like where things could go, but it's like very zoomed out, high level is what we're looking at right now. The thing that I have suggested that they incorporate into the plan and that they are moving forward with is it's Town Square Park. It's where we do the farmers market. It's called a park. I think we should

have a playground incorporated into the design. there's a lot of beautiful green space and it's, you know, um, so I think that would be a wonderful opportunity is to have, you know, a lot of green space for us to do programming outside, but then also have a playground that could be used by the library, but also anyone who comes to the park, anyone who comes to the farmers market. Um, so they are moving forward with that plan of planning where a playground would go. Now, will the playground open the same day as the library? I don't know. Um, but I thought that was an important element to incorporate into the design. I've seen a couple libraries that have been renovated. Couple on the west side where the playground area was was a part of the library. I mean the outside part of you know the outside area of the library and it's kind of cool. Yeah. A lot of kids are out there. Yeah. I just think it um has opportunity for people who are you know families that are bringing their kids to the library can you know play in the play at the playground before they come into the library after they come into the library. But maybe the people who don't even know there's a library there and just come to the park can also utilize the library as well. So, have you been to the library in San Point? No, you're this you're like the third person to tell me that I should go to that one. Somebody sent me pictures. So, I know that they have a lot of um plants and like greenery incorporated into their library. Do they have a playground as well? Sorry, I should ask why you're bringing it up. Oh, because I use it when my grandchildren come to visit. Yes. like I'm not gonna buy all these kids all these books because they grow every year and they're so we use that library whatever up there but um no they have like the community gardens kind of like they have at Rocky Hill the same kind of idea I think they have just outside the library so that it's somebody showed me a picture of that last week community feel than just the

library they do have meeting space they Yeah, it's huge facility. I mean, compared to the Liberty Lake, right? And Sand Point's the same size. But that is something that we do have in a lot of our parks at Rocky Hill. Yeah. Um is that we have But if they're looking to it would make sense to have, you know, a small area like that nearby, especially if we're going to have master gardeners. Yes. Yes. Having some of the garden plot. That's a great idea. I definitely think having the playground right there is going to get a lot of foot traffic. So, every time we go to Cordelane, there's that like big park and when the kids were younger, the amount of times we almost stepped foot into the library, but the the reason we didn't because we didn't have library cards and we didn't want to like go through that whole process, but the amount of times like we thought about it and just kind of didn't let them go because, you know, we weren't didn't have it. But 100% I think that is a great way to lure people in. I mean, it's not luring, but I I definitely feel like it's a one-stop shop. It's a playd date and then you go inside and, you know, you check out a book or two and and you maybe do a program with the library and it becomes a I mean, it's already a staple for people, but it's going to become a bigger staple for people. So, I I think that's a great idea. I also just wonder I know at all of the parks around here we have like a community bulletin board at the park and putting some sort of very large sign on there that says like did you know anyone can get a library card with Liberty Lake? Do you come to this park often? Consider getting a library card even if you're from the valley or Spokane. Great. Yeah. So Danny, while you guys have been discussing this and and putting the situating the library on the property, has there been any discussion about what future how that would be integrated with what might happen in the future with that space in terms of

buildings? In other words, I'm thinking of we want a really beautiful library in that space, but we also want um that whole area like with putting a the farmers market um building or Well, I don't know if it's a farmer farmers market building, but I mean, is there some discussion about how it would all work together if it was built out to be a town, finished out as a town square? Yeah. So, we are incorporating all of that into the the design and making sure that everything flows really well together. Um, as far as um the green space where where a playground would make sense, where this would make sense. Um, as far as parking, um, where they're talking about having the library is kind of up in this corner and then the parking's on this side, but make having a way that the parking could connect to where the town square park has their parking lot so that it could be overflow or so, you know, if somebody's at the farmers market, it flows really well to go face the library. So we are thinking very big picture as far as where things should go but also like windows and where it makes sense to have windows in the library so that you have this beautiful view as well. Fantastic. So that's good. Yes. Um and we are going back and forth on the parking and how many parking spots there should be and where the parking spots the amount of parking spots and where they should also be. Um, we obviously don't want them too far away for a lot of our elderly patrons or families and then also making sure that there's, you know, walking paths and that sort of thing or if there is instance where people need to walk that they can do so safely. So, yes, I'm the more parking the better in my opinion. Will the building be visible from the main street? Yes. So, because that that's important, I think, for people to know that it's it's right when

you drive by. Yes. So, they're kind of thinking um behind where the what is that? Not the White House grill. What's that place called? Pentagon. Thank you. I was going to say pen and I didn't know. Um having beautiful windows on that side where the Pentagon is. Sorry, I can't give you like a design because it's not finished and we're still arguing about it. So, like let me just talk about it very broadly, but that's something we're talking about is having um that you can see it from the road. um on both um mission and then signal and having some really beautiful windows and you know you want a pretty looking library. Jenny, I can't remember from the last from the last few council meetings, but when are is this group tasked with presenting this to the council? I think it's sometime the middle of July. Middle of July. Yes. And I'm sure that you're doing a great job. um how much of the city council budget has been set aside for this pre-planning versus actually planning the building because there's there are some beautiful libraries where I'm sure you could get So I think the task order funding amount for the project was 150,000 but I think that was at the tall end. Um the city budget has over $3 million set aside for a project. Um I just don't remember the point. So I'm like it's three million something and I want to say our cash order was like 150,000 to bring everything that they need. But that was thinking you always ask for more than I think than having to go back and ask for going up for Yes. Um the last thing I wanted to share about that is that um we did a survey. We've done a survey with the community asking them what they would like to see in this project. You probably have seen it around because

I've sent it to all of you. It's asking um kind of what you would want to see in a library and an indoor gathering space, meeting space for the library. Um when I reached out to David last week, we were up to 600 um over 600 responses to the survey. I'm very pleased by this because um last August we did a survey, you know, so a little less than a year ago we did a survey. And so when we were just talking about the library at Legacy Church and I was kind of concerned about some survey fatigue or people would be confused like you just gave me a survey in August where you give me another survey in April. Um and why how is the survey different and that sort of thing. So last year in August when we did the survey we had 517 responses. Um so we've already beat that number. Um so I'm incredibly pleased with the amount of responses that we are getting. But I do think there's more excitement around it because the legacy would have been we're moving the library to still old space. They were remodeling. It's bit of an upgrade. This I see it as a new library in a new space in a great location. Yes. So I'm sure a lot of people are excited about that community center whatever that it does have all the elements. Yeah. Yes. So I think that is true instead of we're going to move down the road for half mile. Yes. Great. Um, so that's everything that I have to share on the um, new library grant update. I think it will also be a great place for some food trucks to stop by there during events or Yes. So hopefully that somewhere that parking lot, right? You have an event for kids and then you have a food truck with bakery and coffee and ice cream and all. Yes. Yes. I think that's great. We've had like the snow cone truck come to something and then there's an ice cream truck. So, as far as kids go, um, yeah,

I think that's a great location for events as well. So, was was it the circulation? Well, no, the next up uh on there is your CIN. Oh, thank you. U update or what happening with CIN? So, I'll um briefly talk about this. Um, as you know, we belong to the cooperative information network. We share books with over 20 other libraries in North Idaho. There is another system on Pere which is in Washington. Um but cooperative information network doesn't scream library in my opinion. Um so we have been working with them. Um we've been working as a group. We meet monthly with all the other library directors. We meet via Zoom. Um and we've been talking about changing our name to the Inland Northwest Library. So that's what our cooperative would be called instead of cooperative information network. Um as they were going through the process of changing our name, it seems that our consortium does not exist. It's not on the books. But we've been existing since like 2000, very early 2000s. There was iterations of this in the 80s. So we've been around for a long time. We're paying all of our bills. Like we're doing everything. But when they went to change the name, they're like, you your name isn't there. So, we have been working with an attorney. Um, and part of this to reinccorporate is we need to sign a new joint powers agreement. Um, this is Sean, our city attorney, has reviewed those documents and is comfortable with them. Um, the point that I wanted to share with you guys is this is what our membership requirements are and what we as a library are promising as far as like our patrons like what our duties and responsibilities are. So, I wanted to

make you guys aware of the name change, make you aware that we are forming for real and that these are kind of what you as a board are kind of promising uh what this library is promising that we're going to do. So what do you forming as a nonprofit organization? A is it a business? I don't know. Is it It's a 501 something, but it's not a 5013C. Okay. Um so they we're forming as a consortium. Um it's not a um the other thing was like a library district. It's not a library district. we're forming as a cooperative um library something I don't remember the actual so basically JD everything that we're responsible for before stays the same the only thing that really changes is the name the name yes and then it's on the books for real right and then it's so so basically we're working with other CIN libraries to pursue mutually agreed upon goals we are promising to share all of our resources, best practices and expertise. And then we are implementing services using mutually accepted library related standards. We meet once a month as a group. Um if some we're going to change something in our library, we're going to tell everyone else that we're making that change. Um some things we do have to agree upon as a group. Um but a lot of it is still separate to your library. Um so the loan periods, overds and general policies of each library will govern the use of its respective materials. Collection of fines and recovery of materials from patrons will be the responsibility of each library according to the CIN circulation policy. Um pursuant to Idaho code, the circulation records um in CIN shall be considered confidential, which

is how all libraries operate. We don't tell other people what somebody's checking out. We don't tell somebody else where they live or what their address is. is we keep all that information private. Um we have a weekly participation in the courier system. So we have a courier that goes to different libraries each days of the week. He comes to Liberty Lake on Tuesdays and Fridays and we pay fees associated with that. Obviously a library that has more materials might pay more money. A library that gets books every single day will pay more money than a library that gets books a certain number of days. So it's distributed equally depending on your usage. Um we have reciprocal borrowing privileges which means that anyone can check out books from Liberty Lake, from Cordelane, from Hayden. Anyone can check out books from any library and put stuff on hold. Um we don't really circulate our um reference collection, our professional collections, which is like my special storytime books. um if there was archives, we would circulate that because those are um valuable and easily hurt. Um CIN libraries agree that um unless there's extending waiting circumstances, holds will be honored by the date they are placed. So if somebody puts a hold on a book from Celane and then our Liberty Lake person brings it back and they're like, "Can I have it for three more weeks?" We can't like that's their book and that's the date that the book is due. So we need to honor that and not you know be playing favorites with our patrons and that sort of thing. Um we will actively participate in the governance of CIN through regular regular attendance at monthly meetings. We meet the third Wednesday of the month from um 10 to 11:00 a.m. Sometimes it'll go a little bit longer. Um and we do have um requirements to maintain maintain a quorum which is seven libraries. So we

can't do business unless there are seven libraries there. just like we do here at our board week meetings. And then it has the um number of how the budget is broken down. So um Chie, is this something that should maybe be um shared at our our meeting or presentation to the board? I want to share with them when we get our new name. When we get the new name, we going to wait until we get the new name. Yes. Okay. Um, so I just wanted to make you aware of the name change and that we're working on this agreement. I am working with Sean and um, Mark to make sure everything's approved and so far it has all been approved. I'm going to put your memory to test. Can you tell us the seven libraries that are involved in this organization? Oh, there's more than seven. That's Yes. How many? Seven. Oh, how many total? I should know that. I don't how many total? I don't know. How many in our area? Um well we have Liberty Lake and then we have the Pere County which is like Newport Medalene Falls. Okay. There's more than that. And then there's Cordelane. There's Post Falls. There's Hayden. There's Rapum. There's a um there's Harrison. Harrison there. So it's a large network. Priest Lake, Priest River, Wallace. There's also Wallace school. Okay. that we share with. There's a lot. Yeah. Yes. Very large network of their stamp. Wow. That's cool. Yes. Thank you. So, that's what I have as far as that. And then the last thing I had is our new policy that I want us to or new policy change that I want us to look at. It is a change to the circulation policy. I'm not asking us to make a decision today.

I just wanted to bring it to your attention and then give you my suggested changes and then we would come back as a board and discuss it at our next meeting. This is the other thing I wanted to include in our annual report is letting the council know that this is the next policy that we're looking at and see if they have um I'm kind of wondering what our procedure should be for going through these policies to make sure that the council feels informed. It's just Do you have any suggestions? I'm going to I'm going to suggest that that you and Jen bring forth this policy with the uh red line and the changes and and then just let them know that let them review it and then they can comment on it and if there's anything that has to be addressed that can be addressed before it's brought back for our approval for at next board meeting or whenever it is ready for approval. Anybody have any other com any other suggestions? No, I think that's good. Unless they wanted different. I guess I just have a a question about um the process for um policy is it um do we seek um feedback from the council or do we inform the council about policy changes? So we they have to give the final approval. Okay. And so what we have to figure out what it would look like um if it would be cuz what we did last time because we've only updated one policy since this change has come because we did a huge round of it in 2023. Um so this is the um generally what we do is I come and I say I have a policy change that I want

us to examine. This is which policy it is. I'll give background information on why we need this policy change, what we've noticed with the public or whatever the issue is. And then um I will bring lines of my suggestions. We'll usually go through that with the board with the board depending on how the how big the change is. Sometimes it's multiple meetings, sometimes we'll go through it in one meeting and then the next meeting we'll vote on it. But basically the process is is that we need to make the change and vote on it, but then the council also has to vote on it as well. So in that case, my suggestion is if the council is the final body to approve it is to have it here. Yes. Go through everything here. Yeah. And that's what I've seen in other places too. That that's how the like the school district reviews policy. So there's a couple that the first touch we have that first opportunity to look at it. Then we review it with the red lines and then the opportunity to vote depending on how many meetings we need. Yeah. in terms of consensus. Yeah. And usually I think for for them also the information about how the board voted for that. Yes. It was two to three three to two to one. That should be part of them. Yes. So what I hear you saying Michael is that first of all and this this will happen before we have our presentation to this to the council anyway, right? We'll have our next meeting before that happens. Yes. So what I hear you saying is that we approve or not approve of the of the uh change of this policy at the next meeting and then that would be presented to the council with the red lines and the and the change as approved and then they can say oh yeah we you know they can approve it approve our change. Yeah,

as a recommendation to the city council to a recommendation, right? And then they got the final decision. So, so then we will look at this between now and next meeting, right? And then agree on the final version as the next meeting. Yeah. And then a vote and that recommendation goes to the city council. Got it. I think I liked your suggestion of um including how the board voted. Yes. Yes. Yeah. I think we can add that like at the at the bottom of the policy when we take it to the council to yes the gays and nays are if they want to have all of our names and how we voted and that's fant that's public but if they are the f the approval body it will not be an approval it will be a recommendation it will be a recommendation approve or not it's a recommendation for for their so yeah our motion when reading something like, you know, move that we recommend this policy to the city council for approval, right? And then we would vote on that motion. Yes. Not on approval here because we don't have that authority to approval. That's important. So our role is to make is to review the policy, make the changes that we think are appropriate with Jandy's guidance and then u make the recommendation and have a actually we're basically voting on the recommended recommended policy change. Yeah. Yeah. To to present to the council. Got it. And we do most of that work. So then the city council doesn't have to be there for half an hour to debate about it but they they would make the decision. I mean to me it's similar to what I've seen you did. So yeah make a recommendation. Okay I think that's perfect. That sounds great. Um this is the policy that I have

for today. This is our circulation policy, which goes over um everything from um what the borrowers promise, what our checkout limits and loans are, how long something checks out, how many items you can check out, 100. Um how many renewals that you can get, um where you can get inter library loans from. Um what our notifications are, so letting people know when their books are due and how many notifications they get if something's lost. and you know asking them when they need to pay, that sort of thing. Um, it has information on damaged books and how that's handled, how lost books are handled. The thing that I have to add today is our claims returned process. Many libraries have claims returned. We used to have claims returned in 2019 and previously. Um, but there was a software update to Koha, which is our ILS, and it broke the claims return process. And so it no longer worked. And so the system was not able to track things that were claims returned. And so we removed the policy because we didn't have a mechanism to keep track of things. So what a claims returned means is a patron checks out a book and they say that they brought it back but we cannot find the book but they are adamant. I brought this book back. Uh it was a blue book. It was on a Tuesday. I was wearing green. I put it in the book drop. It's one of those situations where we they are adamant and we believe that they are adamant and um so we need a mechanism for trusting the patron and saying okay this book they claim that it's lost some here somewhere here in the library this is on us um and we don't want to charge them for that does that pro does that make sense the other thing that that it includes also the claims never had which means I never ever ever checked out that book

something happened. I didn't check out that book. You guys have it somewhere. It's not at my house. So, what we're proposing is that a patron um So, let me read it. Borrowers are limited to three claims returned. So, they can have up to three books that they say they never had or that they returned and we have lost it here at the library. Lifelong or lifelong life. Um, a claims returned occurs when a borrower's account lists an item that the borrower claims has been returned or was never borrowed. If the claims returned, never had is for material borrowed from a CIN library. It is up to the lending library whether they will allow the claims returned or claims never had. So, if it's a CIN book from Cordelane or Hayden, it's up to them how they want to handle it. We will not handle it for them. And that goes for lost or damaged books. Um the system is updated to now where it will track these things and also say um say they claims that they returned the item and then the item comes back. We find it on the shelf. We find it underneath a shelf. We find it in the back corner of the library. When we check the book in, it will alert us that this is a claims returned item and we're able to go on that person's account and say, "Yes, we found the book and then that claims returns disappears." Does that make sense? So, it's like if they we really do find the book, it doesn't take up one of their three. Does that make sense? I think so. So, or say they end up finding it at their house and they bring it to the desk and they're like, "I'm so sorry. I did a claim return for this and I found it under my kids bed. We can also delete that off there. So, it's it's lifetime, but if the item is found, it's reversed if from their account. Yes. So, is this

wording the wording that was in there prior to its removal? Yes. So, this exact same wording. This is the wording from 2019 from 2019. Yes. My only suggestion about the wording because I had to read this three times before I could figure out what really meant. Yes. Yes. Yes. This is what you want. the definition first. A claims return occurs when a borrower's account lists an item that the borrower claims has been returned or never borrowed. And then the next sentence would be borrowers are limited to three claims returned. I just I was like, what's a claims return? What's a claims never had? I read that sentence three times and I was like, oh, the next sentence tells me what it is. So I would just move that one sentence, just rearrange this paragraph. Yeah. So I have claims return policy. A claims return occurs when a borrower's account lists an item that the borrower claims has has I can't return has been returned or never borrowers are limited then. Do we want to add light time or so there specific? Yeah, that's not a bad idea. to three lifetime planes return whatever other word gets used I don't think it'll be long until every book has a a tag like your dog or your air tag your luggage or there'll be some some little tiny thing there probably walk around the library with your scanner and say oh it is under that it's over there I don't think it would be If that happens, we'll be the last ones to get it. Okay. So, u where would you put that in there? Or the lifetime borrowers are

limited to three lifetimes return or lames ever. There you go. Okay. Do you hear that J? Yes. I want to put that in there. Yes. You are very fast girls. Your fingers are moving while I was working. Okay, Jenny, anything else in this policy that you found that is is an issue? No. Um, everything else is working really well. We updated this policy in 2020, April 2023, and we did uh we did significant changes to it as far as the number of items that could check out. Um that was a big change. Um and then adding a lot of the different categories because prior we didn't have hotspots, we didn't have laptops, um we didn't have the new collection as well. So we did a um a major overhaul of this policy in 2023. Nothing is a you it's an issue right now being checked out too long and having huge you know backlogs or anything like that. No. So everything else is going going really well. Um we got rid of fines in 2019 and we haven't had issues with materials coming back. So that's been really great. They still come back. um because at some point your account will be blocked and you can't check anything out anyway. So it's the same it's a similar mechanism but isn't um a barrier for kids or something who might not have the money. I think as a principle we shouldn't try to police things too much. So as long as things are reasonable I mean people might forget something try to put every single thing there. Library is a place that's open. And we want to encourage people to

lead. I think that should be we want to be inclusive providing access not restricting access. Exactly. Yes. Agreed. So J back bring back the final wording for our next meeting for a vote for approval. Yes. So I um I'll send you guys a copy of this to review and then I also post a copy in the agenda so that patrons or anyone attending the meeting can look at the um look at it prior and be able to make comments, written comments or public comments if they wish to. So that's something that we've updated with the agendas that we include also. So um the very last thing that I had is our um action items, right? So, I have two um waves for you guys today. These are for items that have reached the statute of limitations. One is from the end of 2018. The other is from the very beginning of 2019. The first one is for $573. Um they had over 21 items checked out, mainly DVDs, which were like $40 a piece. And then the second one is for 10 items, and it's $149. I have to say I have not seen one for $500 ever since I've been here. So that that was a big one. But basically the collection agency can only go after them for a certain amount of time before it's just um it's six years and then you just have to stop. Then we added that six years. Yes. Yes. All right. So we'll have to entertain a motion to approve these waivers. Do we need to do each one individually or can we put them all on both in the same motion? I think I wrote it as both of them in the same Okay. Look at my at the agenda. Let's see. Looks like that in the action items, but it's a single. So, what what actually happens? I'm sorry. I don't No, I I get that there were fines that weren't paid. Yes. Um,

so when you say waiver, does that mean those same people can start with a clean slate, can check out stuff again or um generally people don't come back? Generally, these are people that have moved and we can't find them anymore. Um but generally what happens is um it goes to the collection agency. They try to basically um we have the if items are less than $50, it's something that I can wave as the director. If it's $100 or more, it's something that the board has to wave. Um and if it's over $50, we can choose to send it to a collection agency. I don't generally send it to the collection receipt. It's like $56. I'll send it if it's a significant amount like this. Um, so these go to the collection agency. We have a a company that we use. I can't think of Inland Empire, I think is their name. They'll go after the items. They have up to six years to try and recoup. Um, we do have people that will make payments to us over a period of years where they'll send us very small amounts of money over several years. Sometimes a judge will order them to pay us back and they'll do it over a period of years. But these ones have reached their statute of limitations. We can't do anything. They're gone. We tried. We didn't get the money back and now we have to leave them. Okay. Thanks. So, is there a cost usually with a collection of fun? Yes. But the the individual pays the cost, not the city. Yes. Yes. Okay. So I'll entertain a motion to approve the waiverss proposed by Jan. I move we approve the waiver of fines. Second that second. All those in favor I say I I uh Anna she said I Yes. Sorry I said

it. I didn't hear very quiet. Okay. So I'll be louder next time. It's a they are approved. The waiver is approved. Okay. So, um I guess Channy, do did we want to talk about the getting into the library as a group before we I know we have to I don't think we have to extend a meeting, but just briefly we could do that and then ask for citizen comments. Yes. So, I was hoping to give each of you individually a tour of the library because that's something we had planned to do as part of our board trustee retreat that we were going to do at the state, but now we can't. And I don't want to deal with issues of a quorum. And so, I thought and you know, people have different schedules. I was hoping each of you could schedule a time with me about 30 minutes to just come on a deep dive tour of the library. What days work best for you? Um, I'm pretty flexible. I work from home on Tuesday. Um, but I'm flexible other than that. So, yes. Okay. When did we when did we want to do these? Um, I was hoping over the next month if you have time with me. Do you want us to email you or tell you right now? Um, if you want to email me that would be great. Okay. Or chat with me after it works. But I'm like, Anna's not here. You email me your I'll email you. Good deal. Okay. Um, is there any anyone online? I don't have anyone online. Okay. So, I don't think we have any citizen comments. So, I'll entertain a motion to adjurnn. Motion. Second. Approve. Yes. No. Say I. I. I. I. I..................... Okay. We. We.

We. We. We. We. We. We. We. We. We. We are good. We are adjourned. Thanks everyone for being here today. Bye everyone. Have a good day. Bye. Bye. Bye.