Library Board of Trustees - Regular Meeting

than okay oh better do this first okay there we go okay I'd like to welcome everyone to the uh February board meeting for the trustees uh of the library um anyone online welcome and people in the audience welcome okay um I'll start off by calling the meeting to order and taking a quick roll call Michael here anna do we know about Anna she just sent me an email one second okay I'll go on Jennifer here Brad here how about Jandy I'm here okay what do we know about Anna um she's asking me to send her the link again so one second I'm sending it to her right now okay so she'll join us online probably or Zoom e

okay I just thought have the link so maybe we pause for a minute well I'll I'll take care of a couple things and then we'll come back and check to see if she's online yet so I want to take the opportunity to officially welcome Jennifer On The Board of Trustees and sitting in the audience last time but now you're officially up here which is great happy to have you on board um so um I would also like to ask uh since we have we have a quorum right here um did everybody have a chance to to review the me meeting minutes from last time were there any suggestions for changes no motion to approve them okay second second okay all in favor approving I I I okay so they're all good all right she online yet Dandy no I just texted her that I sent her the link so okay I'm sure it'll be just a moment well we'll hang in there for just a few more minutes e

Anna are you here oh you here yeah she's connecting right now so it'll take her a sec all right well we'll counter as here okay so having having now having Anna on hi Anna um so I'll have um a uh Jandy explain we're now Citizen comments so Jandy I don't know if we have anybody online but just to make it official I'll have you explain the procedure so if you'd like to make a comment we have two opportunities one at the beginning of the meeting and one at the end of the meeting you'll be given three minutes um if you're here in person I'll have you fill out a yellow sheet over here on the table if you're on Zoom I'll have you raise your hand or send me a note in chat and then um you'll have three minutes to make a comment all right anybody on Le NOP okay so we can move on and moving on we'll go to reports and we'll start off with a report uh from Michael um he has a presentation for us yes I would like to summarize uh for you uh you know the discussion that happened at the city council uh recent February 5th I correctly uh as it relates to the library I think some some really interesting news from there mayor proterm came with a very interesting proposal um that includes uh you know kind of a possibly a revised plan for the needle for the library uh they started with some guiding principles which included uh the need for an upgraded and expanded Library which was

stated there as the first item uh but also the completion of the town square plus you know the development of community amenities and the need for Community imput in all this uh and then another guiding principle there was the the low cost to taxpayers so they pardon what cost low cost for the tax payers whatever or or bringing value to the taxpayers with any kind of investment that okay sorry I just got the slide up um there was a brief review of the kind of the situation with the Legacy church right so we're looking at 14,400 Square ft um a cost of 2.1 million when when that was purchased uh cost for for code requirements of additional three million and then a remaining for the project of 2.79 million so a total investment of 7 8 and an estimated current value of 3.5 to 4 million I wasn't sure is that the estimated value for the building right now um what that includes the the that I wasn't sure from the presentation uh what um mayor P brought to the attention of the council and there was very very interesting discussion at the council was essentially a new plan that um you know the location for this will be the Town Square we've had discussions for years right about you know what's going to happen in that space But essentially combining a library and the and some the library a community center uh in in that space plus a new Liberty Lake Public Market on the other side of the space uh so with this uh you know the very rough proposal was for the library to have approximately 11,000 score fit

of space the community center have an additional 8,000 square fet so this will be probably the largest kind of space like that in in Liberty Lake and then an estimated cost of 14.25 million um for for all this together um so no decision was made this is a very early kind of discussion proposal um there is a looks like it was strong support for for at least exploring this um there's going to be a meeting um on February 25th at 6: PM a special meeting just for for you know mend to discuss this proposal um and then um discussions about Legacy Church potentially selling that and using the funds to to fund the the new project um other than that um really they would like to have the community inut so so the intention is that if if they decide to move forward with this plan this will be put on a ballot for November to go out to the so again interesting very interesting very exciting project but will mean the replacement of the you know the Legacy church building that the Disney building I'm am not missing anything and anything else the only other thing I would add is kind of the next two meetings City Council meetings I feel will kind of be building off of this next meeting on the 18th they're having the master facilities discussion which is examining all buildings in the city and what kind of like renovating or changes need to happen there and then on the 25th they called that special meeting where they're going to discuss this project

that mayor proen brought up in depth and see you know how the feels about everything so um obviously Michael will be watching those and recapping but if you guys are able to go to those meetings or um watch it on the YouTube page afterwards I think that would be helpful as the board for us to you know have a full picture of what the council's thinking if I can add one more thing about it one of the issues that was brought up is the Grant from the state so we apply for somewhere around we estimate about $900,000 that Grant is specific to the the Legacy Church the Legacy Church yeah so we will lose that Grant and we'll have to reapply right for for another Grant in that yeah so I think the next opening would be to apply in 2026 for monies in 2027 but I'm not positive they do it kind of every twoyear cycle so I know I I know the next cycle is 2025 to 2027 I don't mean if don't know if that means there's a cycle 2026 to 2028 or it's you know in 2027 you could apply again so that's something I need to get clarity from the grant administrator on and the other thing I really like was the um the building that he showed in the during the presentation I think was Kansas City library or so like having the opportunity to design something inside outside that that is really special and kind of a landmark for for the city I thought that together with the location was an interesting thing [Music] any questions or Anna any questions for Michael Jen no questions okay thank you just a quick comment on that and I would encourage everyone to if you can attend any of those meetings and provide any

commentary based on what we hear from The Proposal going forward I think that would be valuable um um my own I think it's great if we could have a a a building that is a brand new building designed specifically for the library and the community I think that's a fantastic idea my concern at this point I was to make a comment about it is having worked on levies and bonds trying to squeeze it into the short period of time that we have and have it ready to go and have people online with it to to promote and get it ready to go uh by November is a really high ask in my opinion uh and it sets it up for you know some struggles going down the road I'd rather see it um a lot more effort being put into the design process the um Community input process uh and then schedule it because I think I think the state allows two different a February and a November date for bonds and levies and know I think would be wise to consider the timing of it moving forward but the idea is fantastic I think the idea is really fantastic but anyway that's my comment on that um next report why don't we do friends we are going to do friends I texted Mark I realized in our calendar it's fallen off the calendar CU I sent him like a Year's worth of meeting quests so I'm pretty sure it's my bad that he's not here it's falling off I think I did this last year too where like I we go to the February and it's like and then I send them like February to February so it yeah so okay um let's do friends

next well I'll be I'll do friends very quickly um the friends had a meeting um in the last Thursday in in J January and they always do and so if you're in interested in in the friends work I would encourage you to come visit a meeting um the last friend's meeting was fantastic tons of new people were there uh standing room only basically in that small Library meeting room which was really exciting uh so um basically the meeting was conducted around um the upcoming events the um uh upcoming event which is the um War and the book sell um book sell is in June same time that we have the um the yard cells and um so that was the biggest part of it uh there was some good discussion again uh about the um the new um fund that was established um through um it's called benevity but it was the uh generosity of um James Zan's family uh so that fund is uh being established and um encourage people to donate to that it's a a fund especially for stem projects at the library so um there's already some suggestions for the use of that stem money so um yeah I know for February I guess that's this month in a couple weeks we have the Lego Masters coming so I know his name is Eddie is one of the Lego Masters that was on the Lego Master TV show um so he's going to come and do

a stem Lego building class with a bunch of kids so we're really excited about that so that one is being put to use rather quick so which is great so that's really it um there's a lot of excitement around new people um and going to try to figure out ways to keep that going and encourage them to continue to participate and oh and be involved and the thank you they did a staff thank you as well thank you that was yes that was very nice I forgot that we presented a thank you uh baset goodies to the to the um staff to show our appreciation for their work and and energy and everything eff that they put in every day to make that our library very successful so thanks Jen yes I know the stock was very touched so that was that was very kind I don't I didn't know exactly what the goodies were but they look pretty good looked like it was pretty good goodies yeah it was from one of the local bakeries and it was delicious yeah so okay if I can add a comment kind of connect the city council meeting the previous discussion Friends of the library together I think everybody here aiming for the same thing is to have an expanded Library both in terms of space and programs so I think it's important for all of us TR to try to work together you know to to to Really to get to that goal and and be very open to all the discussions that are happening right now and support everything that's happening yeah sure definitely yeah yes okay um Jandy you're on okay great so I don't have very much as far as my report updates um I have a lot

more that we're going to do in our welcome to the board part two um but the thing I wanted to share um is um I just got back from a director meeting um I do it twice a year with other library library directors throughout the state so we met in Olympia last week week um there was about 30 of us there and we meet for two days and um we do some like formal sessions and then some that are just kind of brainstorming or people bring specific topics that they want to chat about and then some of them will chat about as a huge group and others will chat about individually um or in small groups and it was really great um I came back with some really great ideas for training um for staff um and for the board as well so um since we are going to have four new board members um the State library has an Outreach coordinator um that works with trustees specifically so I'm going to be talking with her on Friday about setting up a training for us as a trustees which I think will be really great kind of like a retreat training act training I don't want to say day but you know session so that's something that I'm looking forward to that I think will be um really great um the other thing I wanted to mention is on Tuesday we will be opening our registration for the Symphony tickets and I don't remember if I had mentioned this last month but um one of the things that the friends give us monies for is to purchase Symphony tickets we partner with the Spokan Symphony and basically the friends purchase 20 tickets and then the symphony supplements it and gives us 20 additional tickets so total we get 40 tickets for three shows so 120 tickets total last year 119 out of the 120 tickets were claimed and it's for their

Masterwork Series so this year we'll have two sessions in March and one April session and they're on Sunday afternoon so that's something that we're looking forward to um for February I just Jandy I just wanted to mention how much I love that that's a thing um last year um my family and I we actually did that and it is absolutely everything my daughter and I are actually going to see the symphony uh on Valentine's Day together that's our little date thing um and so we go all the time so hearing this this literally I could not be happy that that is a partnership that we could be a part of yes I've been really thrilled because it's something we tried to do preco in maybe 2017 and we only had five tickets and we could not give them away I'm assuming it was something with marketing or that sort of thing but then after Co we decided to try it again and so this will be our third year doing it and it's gone over really well where we you know I think the first year we had three tickets that weren't claimed and last year we had one ticket that wasn't claimed so it's something that our community enjoys and follows through on which I think is great and is the library kind of encouraging type of activi larger Community right like potentially a cultural event and brings more awareness of what the the symphonies doing those people will likely purchase tickets for other events on their own so really appreciate that connection to yeah I think it's one of those things where kind of like what Anna said um she went last year and now she goes with her daughter which I think is great and also if it's something you can't afford this is a way that the library can help provide access which I think is great so that's what I wanted to mention now I have a lot more during my welcome to Bo report so [Music] okay and I don't think Mark's going to

make it probably probably has something else on his schedule I would guess or J made it fall off the coun that's okay we're good all right so we are now on to business and welcome to the board Workshop part two and Jandy has a few things she'd like to go over with all of us um as we uh introduce and then welcome the new board members give me just one second and I'll share my screen did uh did Anna did you and Michael have a chance to look at the uh information that Jandy sent to us after the last meeting and check some of that stuff out yes trainings okay good yeah great okay so this is kind of part of a training that I give to um that we did at City Academy last year um and I'm not going to go through everything from City Academy but I thought it had some great stuff that I wanted to share with the board um about the library so I'm going to start with the history of the library the library was formed in 2003 prior to this it was a volunteer Library it started in a volunte basement and then moved to a garage um they had like a very rudimentary kind of excel checkout system and that sort of thing um and then when the city Incorporated in the library was formed Pamela Mogan was hired as the first Library director and she was with us from 2003 to um 2017 2018 um so a very long time she was wonderful um she hired me in 2015

um so when the library was formed it started out at the metalwood campus next to Town Square and it started out as a single storefront and then it expanded to a second storefront but the storefronts were not connected to each other did you remember I do okay yeah I never saw it remember that and so part of the library was in one section and the other library was across do you remember what sections were there like it was it the children's Library cross it feels like the children's Library was my head was across so um in in 2009 the library moved to its current building here on Mission Avenue and in 2012 the library established its reciprocal agreement with Spokan County Library District so that meant that patrons could get a card here in Liberty Lake and it could get a card in the valley and vice versa um we also joined cin in 2012 which is who it's our Consortium that we share books with so it's like post cordelan Hayden um Pinehurst Apple there's several different libraries Cal Lane um that we share books with and so we get shipments from those libraries twice a week right now um some libraries get five days a week some get one day a week we get two days a week from those other partner libraries and that's something that I value so much um where I grew up in Utah um we just had Standalone City libraries so my library was just my town and um when I was in college I started working at a public library a few Towns over and it was so frustrating when it would be summer because we would get extra busy and you know a kid would come in and be like oh I want to read Percy Jackson and I'd have to say okay I can put you on the list there's 12 other kids so you'll get it in year you know like so I love that we are in a Consortium now and that we can share with dozens of other libraries because if the book isn't on the Shelf

most likely it's most likely I can say I can get it to you here on Tuesday I can get it to you here on Friday it's not months down the line which it can be with a lot of Standalone libraries so that's something that I love can ask you is that an additional cost for us other than the shipping or or um yes we do pay a um we do pay into it I want to say our payment is about $3,000 um it did go up this year because we got the new Aspen app so this year it was five grand and next year it will go down to four grand a year so it's very I would say good value for the amount of books that you're getting and post balls alone has 70,000 items we have 27,000 items so it gives you a whole host of materials whether that's materials that we also have or materials that we don't have so it's well worth money um and then um in 2022 the city purchased the Legacy church building um for a future home of the library obviously that's in discussion now um but we're talking about a new library either at Legacy church at Town Square um let's see so the next thing I wanted to go over is our physical collection um we currently have 26799 volumes um this data is one year old so it might have fluctuated a little bit and I know our video materials are wrong on this page it says 150 we have much more than 150 DVDs so um but we have about a 27,000 volume Library um as far as electronic materials we have um 177,000 electronic materials about 100,000 of ebooks and 74,000 of audio materials and then they also have some video materials as well um total checkouts in 2023 were

107,2 and then our visits were 62,6 128 our library is very well used for a city of our size that's something we're going to go through when we next month when we talk about our um our survey our community assessment Community assment yes I was going to say collection development I'm like not right our community assessment um our library is very well used for a li for a town of our size and a library of our size um I wanted to go through staff um currently we have two full-time Librarians that's myself as the Director and Michaela Ked who's our teen and Adult Services librarian we both have our mlis degrees um we have two full-time Library Associates that's Georgette who is our circulation manager and Aon Smith who is our children's associate she does all of our um children's story times and our children's programming um and that sort of thing um we have three Library texts um Rhonda is our cataloger so she cataloges all the materials that go into the library so once Michaela and I order the books she will go and put them into our ILS system um and then we have um Jesse who is our other Library Tech she does cataloging as well and then she's also over all of our shipments so those shipments that we get from the libraries twice a week um she's in charge of sorting all the shipments to go out and then when they get here she's she's the lady in charge um we have other staff that assists her with that um but they are checking in those materials um and getting them back out onto the Shelf it takes her entire day on Tuesdays and Fridays so it's a big job um to check in all those materials um we have um Rebecca who's

our last Library Tech and her um main job aside from circulation so all of my staff will work the front desk I work the front desk everyone else works the front desk so cir is one of all of our jobs and then each of my staff has a a secondary job so hers is processing and mending so when we get our books from Baker and Taylor that they don't come processed so her job is to get all of the labels put on them get all of the stickers put on get all the stamps um any laminating that needs to be done any reinforcing that needs to get done on the books she does that um by hand we used to have Baker and Taylor do a lot of it um but our shipments were not getting to us in a timely manner so we went back to doing it all of all ourselves which we appreciate because now Michaela or I can put a in order and then we get books three days later prior to that it was taking over a month and when you have new stuff you don't want to be like oh well you know that what came out last week but we'll get it in a month you know so I mean some materials are not time sensitive you know if I'm getting a whole new shipment of dining store books like that's I don't need that tomorrow but we were seeing a really big lag in all of our new materials um so we switch back to doing that um we have two part-time clerks Jill and Adrian Adrienne um primarily works the front vest she does check out and check in and then helps Rebecca with processing um and then Jill is our other Clerk and she primarily does check in and inventory so obviously we're keeping track of all the materials that we have in the library each month she has a th list of materials that she's checking to make sure are on the shelf or if they're lost or if they're amending where are stuff just making sure that our collection on the computer reflects what is actually on our shelves so that's a that's a huge job one there's 27,000

materials she'll touch every one of those materials every year um in inventory um we also currently have nine weekly volunteers and they uh these are our adult volunteers that come in once a week and they will help us with shelving and pulling Golds um we have two most days on Fridays we actually have three um because our shipment comes so late in the day now it usually comes in around 2 and it used to come in around noon um so we have three volunteers on Friday um last year they putting over 600 hours of volunteer time over the course of the year so we love them and they do an amazing job um we also of course have our friends of the library and our Board of Trustees so that's kind of like the Staffing makeup of the library the other thing I wanted to touch on is what is a library you um most people just assume whoever is working the desk when you come into the library that's a librarian that's not actually a librarian um a libran has a master's degree in library science and some of them will have additional degrees if you want to work at an academic Library um generally you will have another master's degree in your subject matter expertise so if you're over if you're a nursing librarian generally you will have a Nursing degree if you're a business librarian you'll have a business degree um as well and they generally focus a lot on doing academic research and assisting other professors on the campus in doing that academic research that's generally why they have additional degrees um our two Librarians are myself and Michaela and we both have a master's degree um a librarian does um the reference at the library so they will do that includes like Advanced research skills critical thinking readers advisory draft and revised policies so that's part of their job that other members that the staff don't do um the other big thing that our staff does because we don't get a ton of

research and reference requests we do get some um but as a I I kind of saw say Liberty Lake is more of a bestseller Library so people are coming in looking for James Patterson they're not like asking hey can you help me do this Advanced research um but we are capable and can help needs help with that I was just gonna ask that so you you guys can um send them through our library to the places they need to go or access the material they are asking for yes Maybe not immediately but yes so obviously we can help them IL if there's specific articles or books that they're looking for that's something we can definitely help them with um some stuff we will send to Gonzaga or to um WSU if it's something that we can't help we will call and set up an appointment for them that sort of thing um the other thing that we'll do is um sorry I lost my train of thought but yeah generally if they have reference and research questions we'll help them I would say the most reference that we do is helping high school students with their papers so middle school high school kids will come in and we have um a world book database that we use a lot to help them find the materials that they need so it's generally um High School level research is the main thing that we'll help with or even um like the biography reports that the elementary kids will do have to do a report on this specific individual will help them find books in the library and then they generally need magazine and encyclopedia articles so we have world book that will go on and help them print those out and find those materials so it's younger level research that we're helping with the most um the other things that Librarians can do is draft and revise policies so this is obviously something that I do along with the

library Board of Trustees is developing policies for the library um the last thing that Librarians do is collection development so we will evaluate and Order materials for the library and then work on curating our collection so that's not just like um it's um each month we examine different parts of our collection for how accurate it is how um um if it's we have different parameters that we follow for you know this material needs to be updated every 3 years it needs to be updated every 5 years it needs to be updated every 10 years examing it to make sure that we have current information in our library um so that's um that collection development piece is probably the bigger piece that me and Michaela do um as far as Librarians our library um this is the information on the Board of Trustees um like I said this is my report that I give to um at City Academy um but the role of the Board of Trustees was established in ordinance 119 when the library was created we have a five member board um that is appointed by the mayor and confirmed by the council each Board of Trustees member can serve up to a five-year term um you can serve two consecutive terms if you'd like to cons um serve a like a third or fourth term um generally you have to be off the board for a couple of years and then you can reapply um the role of the board is to create and revised policy for the board for the library um that is then approved by the um city council um the board also make re makes recommendations to the city for hiring a city librarian and then um usually the board will um approve the budget that I give to the council so that's something that we're going to go over in a few minutes and then we also give quarterly and annual reports to the

board so I was going to turn the time over to mark because I have a lot more to say and I'm sure he doesn't want to sit through all that so I'll have you give your report did you notice my calendar invite dropped off I did my bad so I'll be sending that to you again after the meeting okay sounds good um thank you jny Mr chair I I don't know that I've got a lot with respect to the report I think the board is well aware of the timing of some of the um conversations that are scheduled to take place about a potential future Library project development uh the next one of those will be on uh February 18th at the council meeting where the facilities master plan will be or some of the results from the facilities master plan will be delivered to the council and then a special meeting is being called on uh February 5th uh to talk more in depth about a potential project development out at the Town Square site um and so we are staff obviously is preparing for both of those conversations um and we'll help to lead those um and then obviously depending on the outcome um we'll be prepared to take whatever Direction the council thinks is most appropriate so um that's kind of where we are as a staff um and are uh still continuing to promote the 2025 Comm Community satisfaction survey um we have already exceeded the response rate from last year so that's a good thing we still would like more responses so that we can at some point achieve statistical significance we're still about uh halfway to that point so we still have a way to go to get there but we have exceeded last year so we're pleased about that and once we do either achieve statistical significance or or close the

survey without achieving that uh the report will come uh to the board as it will go to all of the other boards and commissions and ultimately the city council for review so any questions about any of those things I wondered if anyone had any questions for Mark about the upcoming presentations or anything Michael went over um in depth um mayor prm's presentation so to make sure that everyone on the board was up to speed on that okay yeah if there are any questions about those I can help answer those as well Anna any questions no question I don't when you're up [Music] there quick question around the area you know the surface area for those new buildings is that a very rough estimate or or is that 11,000 plus 8,000 but that's what you thinking that we canable affordable able to place one that you know certainly from a space perspective that fits inside of the footprint I will tell you that the project that was referenced uh that goes back to 2008 the facility that was designed in 2008 was 47,000 Square fet so that's a significant difference um and so all of those details are going to have to be worked out um the presentation that council member Carill uh delivered I think was kind of a call it a placeholder um those Square footages are going to have to be tested and uh ultimately developed into some kind of formal project but they're not necessarily out of bounds uh you know we're just going to have to go through a development process to find out if those are adequate I it's more about the future road so to make sure

especially if this is a new building and it would have interesting design and abut to match the future needs yes but very excited about that so Mark um the facility um assessment um is that an assessment of just current facilities in usage or is it assessment of um possible needs for facilities for for these operations in the future yeah that's a great question uh the scope that was used to um facilitate the facility master plan was uh taking the city's operations as they currently uh are consistent of today envisioning what any future expansion and growth would look like and then trying to come up with um strategies for the existing uh fa facility footprint to accommodate those growth needs now that doesn't mean that there couldn't ever be an additional facility added like the one that's been proposed or at least talked about uh for Town Square but but the facility master plan itself the scope of that uh assessment was the existing City facilities um as they could potentially accommodate uh growth of City staff as the city grows to meet that need so so we we're talking about uh the Legacy church building the current Library PD this facility uh little house which is right out of our West door here in the public workyard so it was an examination of how

those facilities can um accommodate the growth of the city going forward or is it is it looking at whether or not they can accommodate the growth of the city going forward and there needs to be um some additional consideration for expansion in somewhere it's a yeah you know by Chance the square footage of the current Library yeah so our current library is 8,900 square ft thank you Mark sure okay anybody have any other questions all right so Dandy you're on again okay perfect okay so I wanted to go back to where we were right here on the Board of Trustees okay so I wanted to take a moment right now to talk about the training that we did with the Washington State library on the role of the trustees did any of you have any questions that you wanted to bring up from that training okay great so um like I was saying the main role of the Board of Trustees is to create and revise policies for the library um that we will then take to the city council for approval one of the things that's on my list for this year um as we are as we're finishing up our trainings and that sort of thing as a new board is to start discussing with the council um what that process looks like to make sure that we can find something that we are all in

agreement with and feels like is um transparent and inclusive so that's something that's on my list for later this year um the board also um makes recommendations to the city for hiring a city librarian and then submits a li um submits the library's annual budget request to the council with their recommendations so um something that I wanted us to look through really quickly not super in depth but is our um what the city sorry what the library's budget looks like so I'm just going to switch to a different screen right here so that we can see this better um so this is from the 2025 budget um that was approved by the council in December 2024 so let me get this now that it's big so I put a copy in front of the trustees for you guys to look at and then I have my screen share so that the public can see and Anna can see um so our propos or sorry our adopted budget for 2025 um as you can see we have um about $400,000 in salaries and wages along with $158,000 in benefits and then we have our supplies our services and charges and then our Capital outlay I'm going to break down these other three budgets so that you can see them um more in depth but our total budget for 2025 is 75453 so it's a 5% increase from last year um each of my um employees got a 3.4% cost of living adjustment and a 2% step so the city has it set out that our employees get 10 steps a year now it used to be seven and now it's gone up to 10 so each end of each year as long as

they get a um adequate performance eval they get that step um this down here whoops I am scrolling way too fast sorry guys let's see I'm on page 69 so let's go here to page 70 okay so um at the bottom of this page it has the um oh sorry it's not let I'm scrolling on the wrong side okay um there I'll use my arrow um so this just goes over what the um Staffing is and we do not have a change in Staffing so we still have our um staff of nine for whatever reason it always comes up as 10 we have nine we have nine um so let's see and then this is the stuff that I kind of wanted to point out for you guys so the top part has salaries and wages Social Security paid family medical leave all that stuff the main thing I wanted to point out to you guys is just our main budget lines that we utilize daytoday um we have our supplies budget so that's um office supplies um any kind general office supplies it's not programming it's not books it's just office supplies and then um our other big thing that comes out of there is our processing so all of the lamination all of the stickers all of the barcodes um labels all of those supplies that we used to process the books come out of our library supply line um and then we have our children and adult programming supplies so this is exactly what it sounds like any programs that we do for story time um after school craft um Team programming adult programming that all comes out of that um 12,500 um the other thing I want to remind you is that the friends give us um about $7,000 a year not all of that goes to

um like you know some of it is the Mobius Children's Museum the symphony um they give about four $34,000 that go to children and adult programming um the children's programming monies we primarily use for summer reading um and then the teen and adult programming we have as well we do use a lot of their money for performers so like when we have the children's musician uh like the children's magician or musician come um any of our adults art nights or that sort of thing where we pay a performer trally the money comes out of the friends but we all I'm trying to say is we have additional programming money aside from that 12,000 that comes from the friends um our fuel budget if we you know drive to a conference um and then our library books and other materials um 66,000 for this year um it went up about $1,000 from last year um as a um we're finally seeing from book sellers that increase in inflation um after covid um so all our book costs have come gone up since 2019 so we did an adjustment for that and then our Washington anytime libraries so we give about $112,000 to Washington anytime Library to fund the Libby app um and those monies are primarily for um buying materials buying new materials for liby um so there was an increase there um as well and then the other thing that we did um for 2025 is we established a library of things budget so it's just $1,500 for the year but we have a specific line item now for library of things materials um which is not something that we had prior um we're being very mindful with that collection because we don't have the space to house a lot of the things you know a lot of libraries will have insta Poots and guitars and those take up space and we don't have very much shelf space so

right now we have two little Bays of shelving I can point them out to you guys um when you come to the library next time so we're just trying to be very mindful about what we purchase for that because it's very limited space um let's see um we have Library Professional Services so that's to pay our Courier um for taking materials back and forth to other libraries our copy machine um any Professional Services that we pay ours are primarily like I said The Courier and then um our um coffee machine and that sort of things so those Professional Services um software and databases um we didn't have a change in the budget for that this year it's still at the 15,000 um but um as you guys might have remembered um we've really switched up our databases for 2025 we now have the canopy streaming and the mango languages um those wolf are online as of last week so that's really great um that we have those two brand new databases um we also have like the World Book Encyclopedia that I mentioned we have G legal forms um we have um several different databases and online resources that people can um access through the library for free um we also have a subscription through the State Library where it's um for a very small fee we have access to most of the Epco databases that you might remember um like Medline plus and all of those different um General um databases um let's see telephone internet postage that's exactly what it sounds like um we are are um we do pay for a lot of postage which is not I don't know I guess in 2025 people are still shipping a ton of stuff but um mainly we're shipping our ILS back and forth and then we do send out notices um when book materials go lost we'll send

um patrons physical letters in the mail and invoices if it gets to that point as well um so we do do a lot of postage we go to the post office every single day um and then our travel lodges and me um meals and mileage so that's our travel budget um I pay for um my I um so um Michaela and Aaron each year my two um my children's associate and teen and adult Library will go to the State Library conference or they might go to another conference that's um within our region um so they'll go to one um conference a year and then my circulation um team goes to our coha conference which is um part of our ILS koha is the ILS that we use they'll go to their conference once a year as well and then will go to those director meetings twice a year um one that's over in Seattle area and then the other one is usually more here on the Eastern side um so that's what our travel budget goes to um and then I have our due subscriptions and memberships budget um this year we have the Aspen Lita Library app that's coming out of that um it also will have our subscriptions to like Spotify which is what we use for story time um subscriptions to our people counter um the how many people come in and out of the building um and then other um other things like that as well um and then our trainings budget which is increased this year um um we are subscribing to the Ryan Dow homelessness training for this year it has training on you know obviously um helping homeless individuals who use the library but then also has regular trainings on customer service deescalation um all sorts of things so we're subscribing to that for this year which is the new training that we're doing obviously when my staff goes to um

trainings online or in personent conferences there's a b and so our monies will come out of that building that line item as well and then we have our you know our utilities line item and then the last one I wanted to mention is our Capital expenditures line item so this is for computers Furniture big big ticket items is what would call it um so this year we have replacing four new computers um our two self check stations we're looking at getting um um new computers and new software for those and then obviously more soft seating in the library um with um Power capabilities as that's the thing we noticed in our survey in August that our patients are wanting is more soft seating in the library um so that's just kind of like an overview of our budget that I wanted to go over with you guys now um and then obviously as we're working on developing the budget in um August um you are have an understanding of what we're what we're looking at does anyone have any questions at this point on this sorry I kind of went through it pretty quickly I have a question what explain the difference between appropriated budget and actual for 24 I think most of outcomes from salar [Music] $12 let's see so yeah the I know it's what's spent versus what's actually allocated um let's see so sorry I'm just trying to make sure that I'm looking at the so if I can hop in yeah go for it Michael what you're seeing in this particular printout is an incomplete 2024 so the actual for 2024 on this print out was as of October the 14th so there's still almost three months of

actuals that need to be included in that once we get a year close out uh we'll provide that so it's probably very close yes some of these yes absolutely I'm glad you understood where he I thought he was asking a different question and that so that's perfect yes so this is the one that I pulled up from 20 yeah from October when the mayor presented her budget so yes it doesn't have the year end totals on it and then I was curious for the capital expenditures for 2022 was that related to the building or unusual like $700,000 yes so that was for the purchase of the building um the city used um one point something AR one point what yeah it was uh 1.6 I believe if you'll recall back in that time frame the federal government was essentially printing money um and trillions of dollars came out through the American Rescue plan act and we received some number of that we use 1.6 million of that to purchase the building yes in in addition to some addition other funds but 1.6 came from the ARA yeah so I think they had you know 700,000 that came out of the general fund and they appropriated it right here under this line item was the 700,000 so yes good eye on that one hey JY it may be helpful and you may not have the print out here to go through it in detail to mention the priority based budgeting system and how it's the same it's it's dealing with the same dollars but it looks fundamentally different from the line item budget yes so that might be something to go good go through at next month's meeting um to kind of show them how we're using these kind of hand inand to do our budgeting for 2025 yes so um the last the past year staff was working with um resource X to

develop a a priority based budgeting um so now we have kind of project line items instead of just these individual line items um so for the library it's um we have our um circulation um line item and then our meeting space line item and then our programming Baseline item so it kind of gives the council a fuller picture of what it costs to put on Story Time and um all of our other programs it gives them a bigger picture than just well this is how much the crafts cost it you know how much staff time it cost and that sort of thing as well um to do those so we'll go through those at next month that's that's a really great idea so the last thing that I have for today is just pointing out the um State trainings that I would like you guys to do this month I will send you a link for these after the meeting but each of the boards and commissions for the state are required to do a open public meetings act training and then a public records act training so I know one of them is 20 minutes the other one I think is 30 minutes long um so it'll be a little under an hour um but those are the trainings that I'd like you guys to do this month I believe it gives you a certificate at the end if you can email those to me then I can get those to Kelsey our city clerk um cuz she keep record that um everyone who's on a border commission has completed those trainings so it just talks about you know open meetings Robert of order that sort of thing and then public records um training and making sure that our um trustees communication is on you know um our city emails and that sort of thing um so I think those will be good for you guys to do um the thing that I was also hoping that we could kind of go through

and discuss some more in depth next month is our Community assessment um I know I gave you guys copies of that um when we did our interviews um but I'm hoping you can take a look through at those and then I'm hoping that we can have a discussion on that um next month so if there's anything specific I want you guys to bring I'll send that before our next meeting um but kind of my hope is to kind of do a general overview of things and then I'll point out things that I thought were um that stood out to me and that you guys can also do the same but yes did you have something that I was going to just add when you're done a couple things that you said out last month yes like to just reinforce a couple things that yeah no that sounds great um I just think there's I know that that assessment is now six years old because it was completed December 2019 so 56 years old but I think it has a lot of good information on how well our library is used uh what things our community is looking for that we can keep in mind as we're developing a new library and that sort of thing so I think it's very helpful valuable yeah I think there's also some other really good things in here in terms of um how our library compares to other cities of the same size yes uh in terms of usage programming um funding um a lot of really good information here going forward especially um which they were charged to do in designing a new library or moving into a new library so I think it's it's a really good document um the other thing I was going to say is if you look stuff that she sent out last month there is one link that has you open it up and there's a ton of trainings in there or a ton of uh things that were

that were done at the state level like their Thursday um Library meetings and stuff like that there's pretty interesting things that you might want to check out on those I know it's a lot some of them are an hour 20 minutes long and some of them are are 25 minutes long but I think there's a few things in that you might find interesting uh to as we as you get more and more into this I think those Thursday things are pretty helpful yes so kind of my thought is is that each month we'll have one of those videos that we watch so this month I do have the open meeting backs and the public records because we got to get those done since we're all new um but that is kind of my plan is to kind of do one that um um each month um so you know when we start looking at policies doing one of the policy videos um reviewing um challenges and requests to materials and that sort of thing so my plan would be kind of each month that we take one of those um during the month and then discuss it at our at our next [Music] meeting we have any more any questions for Jandy before we move on Anna no questions okay good I try to remember you're up there it's easy to forget um so um our next thing is an action item and and Jandy can I ask for just a little bit I the language that I used on this needs to be tweaked a little bit language used on what sorry so I have the action item to approve the way of fines that have exceeded the statute of limitations right um I didn't have it in front of me when I did it and um this um request is actually for a um waving a fine of $136 cents for a patron that has passed

away so it's not one that had reached the statute of limitations on it um so I guess I should go over this um if the if we have a fine that is over $100 it comes to you as the board to wave that fine um generally it's for something that has gone to collections and then has reached it six year um statute of limitations where we can no longer try and get the money back from that Patron so that's generally the findes that we have you guys wave um but this one is a different one so that's why I wanted to make that clarification it's for a patron who has um passed away um she was in a care facility and all of her stuff is in storage and the patrons the um um family members don't know where the materials are so they requested a waiver and so I let them know I bring it to the board because it's something that you guys would have to approve you have to approve that yes wanted to give the confex right could you state that one more time and then I'll ask for a motion to to wave that and then we'll we'll vote on um a fine wave a fine of $13.60 for a patron that has passed away can I have a motion to to um wave that fee like motion to wave that fee you have $113 60 for our patient who has pass thank you second okay mov in second can I have a I do a show of hands can I see your hand up there um Anna yes got it okay got it got it okay so we're all good I see all hands up so it is approved perfect so I'll will pass this on to circulation today okay all right Jandy do we have anything do you have anything else that you would

uh like to bring up for us today no our next meeting is slated for March 12th March 12th at 1 [Music] o' all right anybody else have any questions for Jandy any comments all right I'll take a motion to adjourn oh no wait a minute I will not JY do we uh we have another citizen comment period so do uh do we have anybody online um I do not have anyone online is there anyone in Chambers who'd like to make a citizen comment okay look like it okay so now I'll take a motion to adjourn motion second second all in favor I hi okay we're good thank you guys we'll see you next month have a good one everyone