City Planning Commission - Regular Meeting

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Welcome everyone to the March 26th, 2026 planning agenda meeting. Um Kathy, will you do a roll call for us? Yes. Tom Sberg, here. Phil Foyer, here. Joe Man here. Jim Boner, DG Garcia here, Charlie Jens here, Jean Husel here, Abby Sprag here, and Troy Molen here. Thank you. I'll entertain a motion to excuse Jim. So move. Second. All in favor?

I. Joe, would you ladies in the pledge, please? Yes, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Did everyone have an opportunity to review the agenda? And are there any changes in the prop in the proposed agenda? Seeing none, I'll entertain a motion to approve the agenda.

Move to approve. Moved by Commissioner Jens, second by Second Commissioner Hooser. And also um if you had a chance to review the minutes, any changes in the minutes from the last meeting and I'll entertain a motion to approve. Move to approve as submitted. Thank you. Second, Commissioner Man. All in favor? I I passes. We're ready to move on.

Capital facilities plan. Ben's going to present most of this, but I just wanted to kind of preface with this to show you what it looks like in our existing comp plan. It'll be adopted similar to how we did the parks plan where the whole thing is adopted by reference. So, what he's about to present right here won't be in the physical document. It'll be it'll be adopted by reference. Yeah. What did I tell you, Ben? It take about six minutes for this. Depends on how many questions you guys.

That's right. Okay. So, this is the first of two presentations that I'm going to be giving. Uh, first to the planning commission, then this is scheduled to meet with council on the 14th of April session. Uh, so this is our 20-year capital facilities plan overview. So, it starts in 2027 all the way out to 2046. And I'll tell you, it's really hard to figure out everything in that 20-year cycle because we just don't know what's going to happen. uh just to preface that beforehand. So this is a the best guess that we could come up with over the basically the last six to seven weeks. Uh we had a lot of different sources that we were provided including the sidewalk master plan which you heard of heard about a couple weeks ago, the parks master plan, the facility master plan, lots of master plans as well as uh some additional analysis that's been done to look at uh intersections uh road conditions, things like that. So that's is a kind of a culmination of all that. Next slide, please. All right. So, why are we doing this? Uh, you know, we want to recommend uh to the citizens and the council a citywide vision. We want to maximize our public benefit. We want to make sure that our projects uh maintain a good state of repair with sufficient resources, all those good things. And really it comes down to aligning with the strategic plan as part of the is to make sure our facilities keep pace with expected growth because we are definitely a growing city as you you as this body is well aware as well as make sure that our infrastructure that we have is preserved in good condition. Next slide please. All right. So Amy this I think this was Amy's slide. She asked that we provide a definition of what a capital facility project is. And this plan includes this definition as well as some other categories that city staff and and the group thought were important. Things like equipment and other things that don't necessarily meet this definition of a capital facility um but are a major part of what we need to take a look at over a 20-y year lifespan. So basically

any capital project is something that's got a useful life of more than 13 years which is pretty much everything we build these days. Where where does 13 come from? I think this is this comes from the is it a state definition Amy? Department of Commerce. Yeah. So, comment on that. Sure.

When I first read that, I was like it hasn't whatever the the project is has a useful life for 13 years. Sorry. When I read that last sentence, I read it as a project has a useful life of 13 years and any capital facility is going to be much longer than 13 years. Yep. So, if you're going to share this with anybody else outside of this group, my first read was that didn't sound right, but I understand you're saying you're identifying the cap the project as being something that's going to last 13 years or more.

Correct. Okay. Yep. Yeah. We're looking for pro like just for instance, the city hall that we're getting ready to start building here, that's a that's a 30 to 50 year lifpan. I I'm only I get it. I'm only bringing it up to Welsh future questions. Sure. Similar. All right. Next slide, please.

All right. So, like I said before, we've been working on this uh most of the beginning of this year. Um got a lot of great support from not only the planning commission, but all the other uh city commissions as well as some ad hoc members that uh signed on to help us uh members of city staff to kind of put this program together. So, we thank you. Thank them for all of their hard work over the last few weeks. Had to spend quite a few Thursday afternoons in the library going over a lot of this. Tom test. Next slide, please. All right. So, we came up with 12 categories. And like I said, some of these meet the def the Department of Commerce definition, some of them don't. Um, so like I said, equipment doesn't necessarily meet, even though a lot of our equipment lasts more than 13 years, it's not considered a facility. Uh but we're including that in there because as you can see it's a pretty significant chunk of our overall number when it comes to and that equipment includes police vehicles, public works vehicles, all those good things. And we'll go into each one of these categories as you've seen in the in the brief prior a little bit more in detail, but this is just the overall kind of view of what we're looking at. Uh it totals over $131 million over 20 years lifespan. This is in 2026 as well. So no inflation has been added to this. Uh so that number would be significantly higher if that was the case. And you can see our biggest chunk is streets since our largest asset. Um and it will take the largest amount of money to maintain.

All right. Is there any questions on this slide? Go ahead. Golf course. Um does the city own golf course? It does. How about the other two?

No, the county owns the other two. Okay, next slide, please. So, we did our best to look at category, but also look at fund classification because I think that's going to be discussed probably quite a bit as we look at how do we execute this plan. So, I tried to break it down by fund classification. And you can kind of see there at the bottom there's an unknown number that's rather large. And so, that number includes some of those facility master plan projected growth projects like a new library. That's a good chunk of it. uh police department expansion as part of that facility master plan, a lot of the traffic control improvements suggested by the network analysis and kind of so on and so on. You see, and there are also three funds uh that look at street projects. So there that 56 million that you saw in the previous slide is kind of broken down into three different streets funds. How we've got our accounting system uh currently set up. This is a lot of the same information from the previous slide just in a little and by phone instead of category. And then we've also got in the unknown section is that sidewalk repair program that is unknown because we still need to talk to council about that through the sidewalk master plan process. So that's included there as well. But the biggest chunk in that unknown section is the library.

Right. Next slide. Question Mr. Chair. What is unknown is $32 million. What is Can you put can you box that at all? Unknown.

So I I just I talked about a little bit. So of that 32 million, roughly 14 million of it is the library if we were to build a new library. See that's about half of it. Uh another quarter of it is those traffic control improvements that were recommended by the network analysis. So, a new roundabout, a new signal intersection. Those are quite pricey. Um, as part of the facility master plan, we also had if we were to build a new library, we would expand the police department into that existing space. That's another several million dollars. So, it kind of breaks out that those are the big chunks. There's also, you know, the sidewalk master plan has got some recommendations to spend a little bit each year. Um, I think that totals 1.5, something like that. So it it gets a exponentially smaller after like the library project and some of those bigger chunks. But we left them as an unknown because like I said they are projected growth projects. They may happen, they may not. Um that's going to be up to future councils. Uh but they are on here because they're part of the approved facility master plan.

All right. And we'll go through kind of each category real quick. Some of the highlights. This breaks it down a little better. Um, so for streets, uh, we've got 55 lane miles. We did a significant, um, effort this past summer to, um, scan all of our streets and get a pavement condition index for each one. Uh, some of these major projects represent the recommendations from that scan. Uh, so you can kind of see from the map there, lots of green, but also lots of red. Um so these are the major projects um that are included in this capital facility plan and kind of the order uh priority priority order that we would recommend and a lot of these are on the six-year CFP that you've seen before. Um but this this particular plan went out 15 years and then we from that 15-year plan we kind of developed an average for the last five years because the software just doesn't let us go past 15 years when it comes to road um project kind of definition things like that. Yes sir.

Question. Um you said scan roads. Is that something you do internally or do you hire that out? So we hired a company called City Logix to come and do that this last July. Uh so they were out here on a Sunday. Basically took them one day to run around. They also did the sidewalks. So you probably saw a similar sidewalk map um I believe last couple weeks. And what was the end result of their determination their scan I guess? So that map up there was was a map provided from the scan. So basically pavement condition index is a zero or one to 100 scale. When you look at it overall our overall average is 77 out of 100. I mean did they give you videos like the lower picture that

I have a p I well that's a street view but I do have a a picture as well for each section that's visible through the software. It's just a lot easier to pull it off of street view for slides and things like that. And you can see every foot of the road or yep quarter mile. We have a LAR scan of basically every inch of public road in Liberty Lane. That's expensive.

Uh ended that particular part of it I think ended up costing us 20 $25,000 and that was the analysis as well. The actual scan doesn't take a lot of time because it's just a car that drives around for 6 to eight hours. It's all the mathemat all the math stuff afterward to kind of take those all those findings and develop that into a story. And for how many roads? How many miles of roads? 55 lane miles. Thank you. And that 77 score is an average. We have a much better high a higher PCI when it comes to local streets because we have had a lot of development and so those streets are a lot newer. When you start looking at the main arterials, it's much lower. It's more like 70. Did you not do the newer ones?

We did. Okay. But they have a PCI of 100 and the average is we have about 30 lane miles of local streets and those those that PCI is more I think it's 81 82. So that raised the average because it's just a proportional average. Perfect. Thank you.

All right. Next slide, please. All right. So we've got pedestrian bicycle. This includes the 74 miles of sidewalks, trails, pathways. Uh so we did the exact same thing as we did we did for streets for sidewalks and that's the map there below. A little bit higher uh SCI for sidewalks 86 out of 100. Um a lot of that has to do with new development. A lot of those newer sidewalks the trees haven't destroyed the sidewalks yet honest. And so that number will continue to grade to grade. U we still obviously still have a little bit more development to do. And just to get back to the I know we talked about cost for the for the street scan. It's recommended to do that every three to five years. For a city our size, I think five years is completely fine. And so we'll we'll do that again in 2030 and we'll see, you know, what what what's changed. We'll have a little better idea because you got a little more trend data because you can kind of see how over five years how much a certain section degraded, if we did work or we didn't. Um, so this also includes ADA compliance upgrades, pedestrian crossings that we work on every year, uh, bike lane updates as well as multimodal path improvements. And the unknown funding option in this is really the residential sidewalk repairs. If council decides to fund that, however they decide to, um, that could that could change once once they've made those decisions. Otherwise, it'll say it is next slide. So traffic control, this is a lot of this information came from our network analysis. Really all of it did. Um so it's got a lot of major projects and these are all this this is all part of that unknown uh chunk commissioner Jensen that we were talking about earlier. So this is it's more than I I actually said it's more like I think that looks about like $10 million right there. So these are all the recommended projects out of the network analysis and some of them are recommended now based

on our traffic uh data. Some are recommended in 2020 or 2046 sorry 206. So some of these projects and so those are kind of in sequential order based on the uh recommendations from the network analysis. So right now we have nine signalized intersections and five roundabouts. Um, if this program all takes place, it basically adds a few intersections and another roundabout to that total. Why is one of the pictures on this facilities page a church? Let's go back to that one. That is the new city hall, I believe. Yeah, legacy is the new city hall.

Oh, sorry. Jumping ahead on me. I apologize. The new city hall. So, next slide. Get to that one. talk about uh next slide. Thank you. There you go. There you go.

So, that's the new city hall and the city also owns that building. So, it's part of the facility footprint. So, it's always been included in that facility footprint um because the city's owned it for a few years. I can't remember exactly who bought it, but presently the church that occupies it will be moving out next month and we'll be starting the construction for the city hall. So, the new city hall is not included in any of these projections because it's going to be completed before 2027 as well. So, it's included there as a major project, but it's not included in the actual number. I should probably adjust that just to make that clear. But these other projects are the ones that were included in the uh facility or the master facilities plan that was approved last year. Man, aren't all the known expenses in the budget already and has been run through council?

So, the parks and reccks facility stuff was included in last year's CFP approval. Uh, the library for city hall. Yeah. For city hall. Yeah. Yeah. So, that's already been appropriated through the budget process and that number's been adjusted to account for the bids that we just received. So, it was a little bit higher.

Next slide. And these and then just I forgot to mention this but these are in the order of priority that the that the committee kind of put together via for importance. So we're kind of going in descending order from based on the surveys that we've done. Uh so for parks we have the three parks pavilion rocky hill orchard as well as the arboritum and totals 190 acres of recreation space. Um obviously a lot of this is just repairing what we have in those three parks. So, it's replacing playground equipment, uh, facility component stuff, uh, parking lot improvements, as well as tree canopy stuff. A lot of the stuff at the bottom you see there came right out of the parks master plan that, um, we're getting ready to present to to council soon. And those are in in order from a survey that they had done a few weeks ago. And so, the top priority was like for instance, the top priority was the pavilion park playground equipment, stuff like that. And then there are some unfunded projects included in that $10 million total as well. The biggest one is the recommendation for at some point as the city grows over by Ridgeline High School, there will be a need to to to place a new park in that park town to meet the current to to match the current level of service that we're we're providing to citizens. So that includes a a number total of $5 million out of out of that 10 million is just to build a new park in that part of town. Mr. Chair, question. Do we have a I noticed in here you talk about parking lot resurfacing in major projects.

Mhm. Which key to thought that I had with respect to asphalt treatment. A lot of jurisdictions have a rolling program for um not repaving but um chip sealing

other programs that that can be used that are that are pretty cost effective. Um you know maybe every 5 years they do a parking lot just to keep it so that the asphalt isn't cracking, it isn't spider cracking, it's in good shape. Have you looked at that or does this include that? That does that's exactly what that that includes. It's the park along research and we've actually we didn't have that until last year. So last year for instance we did a lot of that cracked ceiling over at Pavilion Park and we're getting ready to resurface it and restripe it this spring

and then we're moving over to the library. We're kind of like leaprogging around the city. So the library is going to get all its pavement repairs and restriping a little bit later and then next year we'll look at this is city hall the right one or something like that. So, we've actually allocated within the budget $35,000 each year to kind of capture that because it just hasn't been being done been done in the past. Same programs for the streets. Okay. Yep. That's good. The problem with some of the issues with the streets is we've let some sections of town get so far degraded that we can't just

Yeah. seal chip code or I know chip seal is kind of a you know point of conrnation in the in the past around here but we're looking for options to do that because obviously preventative maintenance is always going to be a less expensive option than having to completely re reconstruct a road which you can see on Sprag Avenue you know that one that one is the point where we just can't yeah even mill an overlay anymore the problem is when when you overlay asphalt is a reflective surface so if you've got a bad road you're just going overlay it, then you're going to do the same thing again and again and again. And you can only mill an overlay so many times.

It's kind of like throwing, you know, putting lipstick on a pig, you say. So if we have a bad road section, are we grinding it out and repaving as a part of this program? Yes. So, for instance, just to if you all remember the Appleway project from 2024, it was a mill and overlay project, but it had targeted complete reconstruction based on bad sections that we found. Um, so we're doing that as well because that's a little cheaper than reconstructing the entire road. So, we can fix the subsurface and then overlay it. Yeah. So, definitely what we're doing. Thank go ahead.

Uh, question and I think this is where it belongs. There's no identification of existing ball fields or future. No, there's not. So, I believe there was I don't know if that was included in the survey for additional ball fields. So, we've only included in here what was included in the parks master plan and I don't recall. I know we used to have ball fields on the north side of the freeway, but I've seen from canola. Well, I would use the same logic as uh town square park expansion. Don't know what that is. uh a pool, a lot of talk in this city about a pool. You brought up the library three or four times. Why would this be any different? If there hasn't been a plan that recommended this based on

because I know darn good well there's been some voices out there wanting ball fields. Yeah. And we brought that up to him too. But right now those voices are when we were on and when they wanted to have the the Little League World Series and all that. Um, Jan has a a plan and has improved on the plan so that ball fields are available for people and and we're trying to cut down on what happened last year. Mark or Ben, you can uh fill in or Amy is at one point um I'm going to say 70% of the availability was taken by one organization and then they didn't use it.

Yeah, I understand. It's not identified here. Even the one that we have. So, is it fall in here somewhere? The ball fields are not because it hasn't been identified by a study or a plan or even. Well, doesn't the city maintain the one that we have? It does. That's in the maintenance of that is included. I'm sorry. The maintenance of that is included is in here. I just didn't see specifically that amendment. It's a very small number. So, we didn't necessarily hide. Okay. Thank you.

Next one. So these these uh after this it starts to get um a little bit more less grand. So this is equipment. We did a we took a look at everything from police vehicles to the things I use at public works to lawnmowers at the golf course, things like that. Looked at replacement cycles, things like that. What's we pay what we paid for them. Kind of came up with this number. So, of that $14 million figure, 50% of it is the police department just because those vehicles need to be replaced a lot more often than say a a pickup truck that I'm using public works just because of the mileage. You an average police vehicle is maybe lasts eight years if we're lucky. So, a lot of that cost is is police. Public works is about a third of it. I think it's like park and wreck is about 10%. It's just smaller and smaller just because of a usage. Sure. Actually, when Phil and I were on, we we dealt with this issue and uh the whole issue of take-home um cars for the police department and what kind of a problem that would present. The capital facilities group asked the same questions. Why don't we

Well, if you have a car running 24 hours a day, then the maintenance on it is just not going to keep up and they're going to fall apart. When you when they're cared for, they're taken home and their responsibility for the maintenance is to each of the officers, it's actually more cost-effective. So in addition to them being able to respond to to as they're coming to work or going home vehicle as a side issue are our vehicles leased or purchased? So all our vehicles are purchased. Yep. We we do lease so public works does lease uh construction equipment like a grater or front end loader that we use. But other than that they're all purchased.

I I wasn't going to say it but I'm going to say it. There's I agree with what you just said, but there should be a limit. This city is three miles wide by three miles wide and you're not gonna round up 100,000 miles on a vehicle within that perimeter. It's the go it's the taking them home. I get they take better pride in their vehicle and they need better care so on and so on. But I've always thought there should be a limit on how many miles that are on the taxpayers uh wallet. And here's a good example. As the police force has grown, now you're talking half of 14 million is associated to that alone. So I would be not so quick to just overlook that part of the pie and because it's a big number. I think that's part of the point of this process is you can see what that number actually is because when you look at, you know, it's it's 400 grand a year roughly

just for the police department and that there's only 10 police officers. That's a different story. Anyways, the council will have some fun just discussing that. Surely will next slide. Everybody's favorite tropic street trees.

So, this one is obviously a much smaller number. This really only represents our So, we've set aside an allocation of $20,000 a year to maintain and replace street trees. And this is just street tree. This is not park trees. You want to talk about park trees, that's in the park's budget. So, we made that specific uh delineation here. And so, this just represents and the 10,000 trees in the city is not just street trees either. So, that's a little bit of a miss. So, I may may adjust that a little bit. Um but uh this does include a couple of major projects that I'm sure everybody's I know obviously we've seen a couple that we've had to several that we've had to take down around Country View Pavilion Park. Some of those are actually going back up on the 18th of April. We're having that tree planting event if you've seen that. And so we're going to continue to work through replacing uh those plum trees that were damaged in the winter of 2223 as well as the trees back on Sprag Avenue. So that's that those are our two major projects that we're looking at for the next few years is replacing those trees when we do the Sprag Avenue project in the 2029 2030 time frame.

Is that an internal process or do you sub that out? Uh that that this is all internal because we now have a certified master arborist. Um so he does all that. He's actually getting a load of trees in this week that he's going to start parsing out through parks and on the street trees. So, in the past, we've had to contract a lot of that out, but having an arborist on staff, he orders all the trees. And he's also, one of the other things he's working on when it comes to street trees is having different species. Uh, because then that you're not losing 90 plum trees because they all died in one year, right? Because we had a really bad winter.

So, he's he's getting some diversification within our canopy as well. So that's one of the some of the things, but this is a pretty small obviously dollar figure of the overall budget, but this just represents that that allocation that we want to continue to invest in every year uh to improve our canopy. Thank you. Next slide.

Storm water. So we've got a couple of big projects for storm water. These all came out of the storm water master plan that was approved prior to my arrival. I want to make sure we capture those. This also includes some this is where we kind of diver go divert a little bit away from the capital facilities plan def or facility definition. We've also included maintenance within the system. U for instance the sprinklers that we've replaced on molar we're going to be replacing another section um over spring break as well as some other um just storm water maintenance things when it comes to structures and things like that. So that's included in that number as well. The big chunks are obviously the sprag avenue drainage improvements, which is exactly where the trees are going to go. So, we're replacing the the black locust with a tree that's going to work well in a swale as part of that overall system to drain the drain the water off the new road so it doesn't end up like it is now. And uh so that's the biggest project on here as well as a couple other little improvements here and there. But other than that, this all comes out of the storm water fund.

Question if I can't on that. Um, correct me if I'm wrong, but over time, I mean, since I've been here, the first house I built in '95, we've been doing these 208 swailes as holding retention, whatever you want to call it, for uh, street water, whatever. Over time, um, sediment from the roads finds its way into these holding areas and it almost becomes like a hard pan with a water camp. Oh, damn. Yeah. So, do you have an in here? So, part of that maintenance, Exactly. Part of that maintenance of those scuppers, we actually had some people out on if you saw yesterday on Country Vista, we're cleaning those out

um with our with our roadside crew. So, yeah, that's part of the like yearly maintenance allocation that we're going to we're incorporating to this cost as well because yes, those are only going to get worse over.

Next slide. So, public art, we uh we were given uh we talked to the the parks and arts commission about this one quite a bit. Um what they really looked at is, you know, public art's obviously hard. We don't know what's going to be, you know, in vogue in 2042. You know, right now goats are the thing. Maybe something else there. So they really just they weren't able to say, "Hey, we're going to build this statue of, you know, some guy in the Kramer mission roundabout, but they were able to at least kind of put together really allocations for now because we don't I mean public art would be hard to do like an analysis and hard data level of service. Um, it's not very scientific. So what the parks and arts commission did was basically set aside maintenance allocations for and maintenance is the maintenance as well, but capital art installations as well as non- capital art installations. And the difference is really just the size of the art piece over a 20-year period. And this is another one I'm sure council's going to have lots of discussion on because I know that budget has fluctuated over the last couple years and who funds it.

I say that's 167k a year. It's a lot of Yeah. And so that's, you know, what they put in there and we'll have to decide how and if that gets funded to that level moving forward because at some point we're going to run out of spots to put art, my just my personal opinion. 167k a year. Yeah, it actually progresses like up a little bit every five years. So yeah, but yeah, you're right. It averages out to about which I think about what their budget is right now. really annually. Yeah. 2% of It was increased on the last budget this session. Yeah. Sorry. Wow.

Yeah. It increased significantly I think at the 25 budget site for at least a few years. So, well, the council came back to the parks and said, "Give us more and we're going to fund it." And nobody said no. Some people said no. Not everybody said no. So,

okay. All right, I've got I think one left to do. We will go back to the pool a little bit. Um, so information technology, that's really just Shane was able to go through and kind of look at all our facilities. Hey, we're going to need to upgrade our IT systems every so many years by facility. So that's that's what that represents. It's really just component replacement and upgrades. Um, who knows what we're using in 2043 when it comes to IT retinal scanning. I don't know. some fancy stuff. A maybe AI has taken over by then. And then we've got plans. So plans uh we've got the plans that were included in the in the six-year CFP. So the feasibility studies for the pool for the community center that were approved. Uh we've got the development code updates. And then we've got periodic updates uh for master, you know, master plan updates. That could be parks, that could be facilities. You know, we're going to need to at least allocate a little bit of resource for that. And then the like I said the pavement scanning would be an every five-year thing and a lot these numbers are obviously very small. Um beside the feasibility studies are a little higher because that's more of a contracted effort. Um but uh that you know the maintenance planning updates um would be at least a a small amount that we would we wanted to capture as part of this plan. I do have one more. Dang, I forgot the golf course. Next slide. All right. So, this is our last category slide uh for the golf course that the city owns, operates. It is basically covers its own costs out of revenue from the golf course. So, they've got a few little a lot of this is just facility component updates and it's a brand new building, so there aren't a lot in there. Um it's it's a $2.5 million total, but half of that is, you know, do we decide to expand the driving range someday? Okay,

that'll be up to kind of how revenues are going and what happens when Top Golf comes and things like that. So, it's a placeholder for now. It may or may not happen, but the rest of that roughly one and a half $1.2 million is just taking care of a facility over 20 years because while it's new, things will need to be updated. and it does not include any actual upgrades on the course itself. It's really for the facilities and the driving. That's the last category. So, I think I have one slide that is not in your packet that I kind of built after I sent this to

sent this to Amy. So, I tried to kind of, hey, this is what 20 years looks like. I know it says $6.5 million average, but this is really what it looks like annually. And um I tried to so you could see the spikes. You know, you got the new library there. You've got, you know, this building renovation would happen sometime in the 27 28 time frame. Um try to show kind of major components here. We've got a lot of traffic control upgrades there in purple. The blue at the bottom, that's that's that's streets. So the streets plan really prioritizes arterial streets first and then because they're in worse condition and they get used a lot more and then kind of after the first six years of the plan a lot more of that capital goes more towards local replacement of streets. Uh, let's see. You've got the new park there. There's a big spike in I think that's about 2037 20 240. Sorry. I know my

eyesight's fitting me. And so I thought this was kind of a good, hey, this is what it if you were to look at it all at once, this is probably the best way to do it with the information that we have. So you can kind of see there's some if we decide to do a new library, it's going to be a very expensive year and we're going to have to figure out where those funds come from because they are currently unknown. a lot of the facility just regular maintenance will just kind of come out of the general fund. And so that color is that that kind of darker green color is fairly um kind of level until you hit those like major upgrades like the library parks and wreck and the the public safety expansion project. Any questions on this one? I apologize. I didn't have it printed out for you. I had an epiphany this week. So, I was like, I I share it with you.

And most of the stuff that you started off saying that came from the committee actually came from staff because staff knows a lot more about what really needs to be prioritized.

Um, and we adjusted and had input on it. Staff came up with all this. I mean, we've we've invested quite a bit in looking at, you know, what projects we should be doing first, whether that's a pavement scan, whether that's a network analysis, whether that's a park master plan. And so, those tools have made those categories a lot easier to uh estimate. We have an asset planning system that we incorporated, I think in 2021, uh that kind of breaks down all the facility requirements for replacement of HVAC, fire protection, all those things. So, a lot easier to build a model over a 20-year time frame than say public art. You know, that's just something that you don't necessarily you can't do as kind of a deep analysis on. It's more up in the air.

Thanks, man. I got one more slide. I think this is more like Amy's slide because it just kind of shows the timeline. So, briefed you today. Hey, we're going to brief council on the 14th and then we're really just moving towards so so that her staff can complete the comprehensive master plan with your help. So, all right. Much appreciated. Thank you. Nicely done. Good work. Amy, are you going to do the transportation on it or is Sharifa? Lance is actually gonna walk. hands is something needed help with a lot of the leg work this time around. Lance, you have the floor.

Okay. So, I believe the last time we looked at the transportation element was in the beginning of January and so this will be the fourth time we've looked at it. Um the changes we've made this time are mainly due to um we had we had placeholders um that needed to be filled in. We also wanted to simplify uh some of the language so it wasn't so technical and also um when this element was initially written um SRTC uh well I should say one of the reviewers of this element is SRTC um so they will approve this uh chapter of our comp plan so they have put out a checklist of it's like 14 pages of everything that needs to be covered. Um there's a few you'll see if you review this you'll see some notes where I talked about um SRC SRTC checklist item like 11. Um and so that those were kind of just added in because they're requiring that specific little element or that specific language. Um and we don't want them to deny our uh transportation plan because that's missing. So that's kind of what I've gone through and and added in. Um Amy, do you want to go through I think over to page seven is the first actual change.

And I did thank um Amy, but thank you Lance for including and given dates on when the planning commission had input into it so that we remember when we asked question that we may have already answered it. Yeah. So those those policy changes are there from that December 10th meeting. I don't think they had actually made it into the document um prior. So, I went through and listened to those u planning commission meeting minutes and put those in. Any comments or change? Just go through page at a time if anybody has questions. Just we really Yep. page at a time or section at a time.

Well, this is the fifth time we're doing this. Oh, I agree. Can we just hit the red lines? The next The next change is on page 14. Thank you. And so that um let's see that was a placeholder um where we were going to insert the sidewalk master plan summary and that's what we've done. Any questions on 14 16 death

16 so again this is where we uh we're trying to simplify the language um it was a little lengthy very specific with route numbers which we thought might change in the next 20 years um so we we took those route numbers out and simplified the language The next change is on page 20. And so, uh, this was inserted by me. Um, on the checklist or SRTC, they specifically talk about, um, item 13 where, uh, how does the plan address safety and reduce fatalities? Um, I it's it's kind of in the chapter anyways a little bit, but I wanted to make sure it wasn't missed at all. So, we just inserted this this language.

And SRTC had a lot of discussion in this in their meetings. So, Oh, yeah. It's Yeah. Yeah. It's going to be a big big item to hit. The next page, page 21 talks about SRTC item checklist 19 talking about multimotal level service uh on highways of statewide significance which is I90. Uh so I added we didn't actually refer to um those that HH HSS in our document. So I just added that language there at the beginning. Um and then also um the little section at the end um talking about the performance metrics

all what SRTC is looking for. Yeah, just again just to meet those checklist items that next change is page 23. Kind of like cheating for a test, isn't it?

A little bit. I mean it's a little and it was it was hard for me. I mean, I'm not going to lie, cuz you you'd see this checklist and I'm like, I got to fit it in somewhere. And so, you're trying to find, you know, a fully written document and and edit it a little bit. Um, page 23, we had previously talked about the TAS and the centroidid connectors being too technical, so that uh was just rewritten to try to make it a little easier to understand. See, I think we skipped around for a little bit until page 33. So on that, you'll see I referenced um item 20 from the checklist, but it also includes item 14 um where they wanted to talk about tenure needs for multimotal level service. which again is one of the big kind of topics um for SRTC is this multimodal it's a big change um that they're requiring. So we we covered that um with this little see this little paragraph. Basically we're talking about we're filling in gaps when we can when funding becomes available. Trying not to be too specific. The other big change is on page 38. So, um, we were just kind of trying to condense these three paragraphs into a single paragraph. Again, make it as easy as, uh, it can be for the average person to understand. H39.

Uh this I think we also had a placeholder in here initially. Um transportation resiliency is something that needed to be covered uh specifically in items 21 and 22 of this checklist. um that those mentioned uh discussion of greenhouse gas emissions which we covered and um goals and policies to improve climate preparedness response and recovery efforts. So, new new paragraph meeting a placeholder and those checklist items. And then we're on to page 45. 45 talked about item number 11, which asked, does the plan address an ADA transition plan? Well, we didn't have any language in there specific to that. So, I added this this little section saying um we we kind of do. We'll address it as we can. And I believe that's it. Well, I shouldn't say cheating. I should say if they're going to give you the answers, you use the answer. Exactly. Lance, are you going to include those 17 or 18 pages of SRTC in our packet or as a appendix to something or

um I didn't just because it gets um it's it's I didn't want to confuse anybody because it's quite a bit of like asking what pages are on which and what but I I can send this out to everybody. I was just thinking for future reference when people look and see SRTC number 11. It's like looking at a a footnote in a book and then seeing where where did this come from and why because it's going to there there are people here that where did that come from? Yeah. So yeah. Sure. No problem. I don't know whether it's worth it but Sure. Yeah. We can I mean next time I can I can include something like that cut down so much that there might be room to put an explanation if they they want to go to the end and look at it.

Sure. Okay. Norris, thank you very much. Eight and a half minutes. Well done. Okay. Big flips at a time. Do we have any citizens uh online at all or any comments? No, sir. Okay. Mark, anything you want to Okay, so yeah, Amy, you're up. Just a reminder that we have our climate um our community safety and resiliency fair on April 30th if anybody's interested in that. And that is coming from our climate planning staff.

And didn't you send something out if people wanted to be a part of it? And um we sent it out to to people that had been participating earlier if they wanted to actually be kind of like if they wanted to participate in the functioning of it. But once we get all the details squared away, then we're going to send out an invitation for just people to come and attend. So, they want somebody from the planning commission to have to be a part of that. Well, we don't we don't know exactly how many tables we are going to need help manning yet because we've got some pe um our um our consultants are going to be there and then we have our staff that'll be there and so it's we're not sure yet, but if we do, we know who to call

any commissioner reports. I don't have a report. Just go ahead. Sorry. Go ahead. Oh, go ahead. No, I don't have a report. Um, I don't know if it's appropriate to ask, but um it would be uh helpful at least to me or maybe other members on the commission. If we could just have a status update on um the vacancy of the head planning position for the city. I hadn't heard anything on that. I don't know if anybody else had or if there had been any updates, but yeah, Mark, see I saw Mark sitting back there, so figured I'd Yes.

see if he could comment. So, we've um we we've conducted a so we've conducted a round of um screening interviews and narrowed the field down to two finalists and those finalist interviews are actually taking place tomorrow. And so within say the next week we will have uh communicated my expectation is that we will be able to communicate a final decision. Okay.

Um on who the selected candidate is. Yeah, great. Thank you. That was all. Um and then I had one other um not for Mark. Thank you, Mark. Um this is more for Amy. There's been a lot of discussion on some of the community pages. Um a lot of questions that citizens are asking about development, which is great because that's a good outlet for them to ask those questions. Um, however, it's really hard, at least it was hard for me to find the appropriate um, website from the city, if you will, to guide them. And so, I'm wondering if we can make that website more readily available. It's it is hard to find. It was hard for me to find. Um, and I don't know if you know which one I'm talking about, Amy, but it's the one with all the dots on it that you can click on each individual dot or property, and it it will bring up the permit

for that property. and it may not tell them what is actually what business is moving into that property, but at least it gives them the information and then if they have more questions then they can contact the city. But if that website is readily available um from the city's website without having to dig for it, that may be beneficial to them because you get 4,000 different answers on Facebook and 3,999 of them are false. So, yeah, we can we can look at what we can do to kind of make that a little bit easier for people to get to. Sure. Perfect. That was it for me. Thank you. under the permit center tab. It's very hard to find. No, I I I know for some

I believe the map that he's referring to is our online permitting map which is connected to our permitting software. So, there's a separate portal you kind of have to go into to see the map. Well, there is. Yeah. You don't have to log in or anything. It's it's readily available if you know where to look where to go. Probably a way to bring that up to the top in our kind of hierarchy pages and make it a little easier to find. I ended up just bookmarking it on my phone because I couldn't never find it. So, well, and you've been answering and we it's been good for you to answer those questions and the city doesn't have to do something and I don't know Amy sometimes will send you things that we've done, but Troy, when you do it, you do the same thing as I do and you just put the site for them to take a look at as opposed to giving any political discussion. Right.

So, I'm sure that somebody else is going to be doing that here, please, too. Keep keep doing it though because for the longest time there was absolutely nobody was asking any questions. Yeah. And we encourage them to and if they have that that website that they can click on maybe maybe their questions answered. Maybe it's not. Yeah. But it's it's helpful at least for me I can usually decipher. Um but if they can't then at least they have that that permit number or the parcel number the address. They can contact city hall and say hey what's going in here? Sure. All right. Cool. Thank you. Yeah. So before we adjourn, I just had a question about our upcoming agenda. Uh we just had a capital facilities plan workshop that I'm reading here.

And now this next meeting we're going to have a same capital facilities plan review. No, I was expecting both of those to take a lot longer. So now we have a meeting that I am I'm sure I will have something for us to talk about. I just need to figure out exactly what that's going to be before we've obviously before I publish an agenda. Likely we'll start digging into the development code changes that are going to be coming up. Um I've been kind of working with SCJ to get a scope and to get um and to get some preliminary stuffs figured out for us to start talking about what those development code changes are going to be. So I will likely move you can see down once we get down to like May 13th we have workshop on housing and required development code amendments. I'll probably just move that up so we can keep moving forward.

Good. Sure. there's a time that we don't need to meet then. Yeah. If there if there if I have nothing um if I have nothing productive to talk about then we can that's what I was leading up to. We can go. Yeah. And that this and so that being substituted will depend on if SCJ and if we are ready as a team to move forward with anything productive because I don't want to waste everybody's time with just like you know casual chitchat. So lovely. We want to have the double meetings done by the time summertime comes around. Roger. Roger. That's I because Phil's having us out in his boat. He did. Well, then I think we are weeks away from shorts and flip-flops. I'm telling you. I have one report.

Yes. Just a real uh aside, my wife and I went did a CPR class with the Spokane Valley Fire Department this last weekend. It's free to anyone. It's two and a half hours. And things in CPR have changed tremendously over the last few years. Uh there's no breathing into people's mouths anymore. It's really well worth the time to take it. Uh we both came away amazed at what we learned that we did not know. And I had been certified a number of years ago in the old CPR. Uh this is not a certification class, but it is a class so that you can confidently give CPR. You use mannequins that have lights on them that let you know whether you're pressing deep enough or fast enough or It's really excellent glass. I highly recommend it.

The mannequins simulate broken ribs when you're um uh do so. It's really well worth it. And actually breaking ribs is the goal. Yep. So, any other questions? Any other reports? I'll entertain a motion to adjurnn. Move to adjourn. Second. All in favor? I. Good night. Thank you. Thank you.