City Council - Regular Meeting

Luc City Council will come to order. It's a regular meeting March 23rd, 2026 at the time and place as advertised. Our first order of business is the pledge of allegiance. If you please stand and join us in reciting our pledge and we'll wait. You're going to wait till you get up here, counselor. To the flag of the United States of America to the republic for it stand indivisible with liberty and justice for all. Thank you, councelor. Next order of business is citizen comments. This is an opportunity for individuals wishing to comment on agenda items or other matters they wish to bring to the council's attention, excluding those scheduled for public hearing. As there may not be another opportunity to comment once an agenda item is addressed, individuals are encouraged to speak at this time. Individuals are encouraged to discuss operational issues in advance with the mayor in consideration of others wishing to speak. commentary is limited to 3 minutes and we have a shot clock up there. So that's how we're going to keep track of things and yeah and I know and so with that we'll open it up for citizen comments. Please uh introduce yourself for the record name and city residence. The floor is yours. Thank you. Welcome.

Thank you. Uh my name is Laura Wright and I'm at 1522 Stable Court here in Lewon. Um, good evening, Mayor Johnson and counselors. Can you hear me? Is it still too? Oh, there we go. Sorry. Good evening, Mayor Counselor. Uh, Mayor Johnson and counselors. My name is Laura Wright and I've been serving on the public works advisory commission for the last three years. I have truly enjoyed the work. Um, and I feel like I've made a good contribution to the commission. We have discussed and worked on many items. Everything from budget to traffic calming to storm water, the reservoir, capital improvement, the highway 12 bridge storm water drainage, the main street project, street preservation program, the city uh engineering standards and many other items and I know there are many other items to come forward before the commission. Um I'm very fortunate because my background I have been spent 25 years in the public um service ind public for public service working in the public works department the city manager's office and prior to all that I worked in the hazardous waste industry for over eight years. So um with that background um it's given me a lot of opportunity to kind of understand the subject matters coming before the public works advisory commission as well as to be able to make a contribution and provide some good feedback I I hope to the commission as well as to all of you here. Um I have submitted my application for um to be considered for reappoint tonight and I understand I'm under for consideration. So, I hope you will consider my reappoint and approve my application. Thank you.

Thank you for being here tonight, Lori. Appreciate it very much. Thank you.

Are there further citizen comments tonight? Seeing none, we'll move on to presentations. Roman numeral 4 council item A, financial report for the period ending 20 ending February 28, 2026 in accordance with Idaho code 50-208. No oral report unless you have questions. Hearing none, we'll move on to Roman number five. Public hearing and related action items. Item A, public hearing on zoning amendment Z8-04-25, wireless communication facilities, accepting testimony and proposed amendments to Lewon City Code, chapter 37, zoning code, article 17, regarding application procedures and review timelines in accordance with House Bill number 180 that amended chapter 65, title 67 of Idaho code regarding telecommunication facilities and broadband infrastructure. This is an action item and we have our assistant city planner with us here tonight, Miss Katie Holland's head. Katie, welcome. Please introduce yourself for the record. I'll open the public hearing for you. Do that. I'm getting ahead of myself here, but thank you. Uh council, I'll open the public hearing. We'll have staff presentation and we'll accept testimony from the public if there is any. Uh council, you will have an opportunity to ask questions of staff or any public testimony. I know additional evidence or testimony may be received once the public hearings close. So that will be your time to ask any questions that you may have. After that, we will close the public hearing. So with that, I will open the public hearing and turn it over to Katie Hollings. Welcome, Katie.

Good evening, council. Katie Hollings head, assistant planner. Um, so tonight in front of you, um, for the second time, um, is ZA4-25. Um, this is in regards to our wireless communication facility section of code. we are looking to update to match state code as it was updated last year by the legislature. So, this was reviewed by this body at your work session earlier this month. So, hopefully um you were able to review the code um in its entirety following that meeting. Um so, I'll go over kind of the high points much like we did previously. Um and let me know if you have any specific questions. Um so House Bill 180 was passed um by the legislature last year. It added some um definitions and time limits and so we are trying to incorporate those into um Lewon city code. So our current code is called wireless communication facility regula regulations. We're going to amend that to be telecommunication facility regulations so that again it matches um that telecommunication facilities and broadband infrastructure as called out in state code. So you'll see that is a majority of the change is the number of times that that is reiterated over and over again within our code. We are also adding um broadband broadband infrastructure and broadband provider as definitions into our code so that they match the state code. Um the two timeline items that are updating we are updating um are in regards to let me get to the page. Sorry what I provide you guys is different than what comes in that big packet. So I am trying to do it in the big packet so I can give you the correct page number. So under um conditional use permits for

towers. So this is on page 30 of your packet. Um so this is under H conditional use permits for towers. So this changes um so that we have 30 days to hold a public hearing um once we've been notified of an application for a conditional use permit for a tower. So that's to install a new tower which requires a conditional use permit. Um further there were also some reductions in time from 30 days to 21 days for some different review areas. Um, for the most part, city code um is more restrictive on staff when it comes to reviews um than state code is. And even more so, our actual timelines for reviews are more restrictive than what is called out in code. Most of our review times are 14 days, not the 21 days, but for code purposes, they are called out as 21 days. Um, so like I said, we have the two areas where we are changing from 30 to 21 so that it matches state code. Um and then there is also the tolling. So this would be on page 34 of your packet. Um for applications, this is collocation applications. Um changing it from a 90-day to a 60-day tolling period. So tolling means that you start the clock um with a complete application to do the review and any other paperwork basically that you have to do. Um, so those are the changes again, the 30 days to 21 days, um, and then the tolling changes and then adding that 30-day window of time for a public hearing to be scheduled and held for a tower specifically. And I would stand for questions.

Thank you, Katie. Let's see if there are any citizen comments tonight. Doesn't look like it. Council, do you have questions for Doesn't look like we have any questions. No questions from the public or testimony. Thank you for your presentation. Council with that I that Thank you.

that council I will close the public hearing. Next on our agenda item is number B, first reading of ordinance 4961, considering amending LS city code chapter 37, article 17 to revise terminology from wireless communication facilities to telecommunications facilities, adding additional definitions to listen city code section 37-216 and making other related amendments. This is an action item. Councelor Spickle. A motion to approve the first reading of ordinance number 4961. Second.

It's been moved by councelor Spickle, second by councelor Klein to approve the first reading of ordinance number 4961. Is there discussion or amendments? And those in favor, please signify by saying I. I. I. Opposed? Motion carried. Clerk Brocky approving the first reading of ordinance 4961, an ordinance of the city of Lewon amending Lewis City Code Chapter 37, article 17 to revise terminology from wireless communication facilities to telecommunications facilities, adding additional definitions to Louison City Code section 37-26, making other related amendments and providing an effective date.

Thank you, Clerk Brocky. Council, next we have Roman numeral 6 consent agenda. All items on the consent agenda are considered routine by the council and will be enacted by one motion. There will be no separate discussion on these issues unless the council so request in which case the item will be removed from the consent agenda and considered on the active agenda under items moved from the consent agenda. Council Mr. Mayor,

thank you. I'd like to pull the voucher payables off the consent agenda. I have a question on it. Second council. Any other items to remove from the consent agenda? If not, I would entertain a motion. Councelor Klein. Motion to approve the consent agenda. Second as amended. Council as amended. as amended. Yep. Okay.

Been moved by councelor Klein, second by councelor Picklemire to approve the consent agenda as amended. Clerk Rocky, Council President Cleber. Hi, Councelor Wright. Hi, Councelor Forsman. Hi, Councelor Klein. Hi, Councelor. Hi, Councelor Spickle. Hi.

Thank you, Council. Next up, Roman number seven, active agenda. Item A, Advisory Board and Commission appointments. Public Works Advisory Commission considering reappointing Laura Wright to three-year term beginning March 27, 2026, the end of her current term. Three years council, I can tell you um Miss Wright came to my office. We spent about a half an hour talking about her interest in this committee and uh her work previously uh in her employment and she seems very capable, very excited, has a lot of interest, a lot of ideas for public works. So I am um very supportive of this application. I would move to approve the reappoint of Laura Wright to three-year term beginning March 27th, 2026 on the public works advisory commission. Second

been moved by Mayor Johnson, second by councelor Porsman to approve the reappoint of Laur to three-year term beginning March 27, 2026 on the public works advisory commission. They have a vote on this.

Comment please. Okay. Uh I just I served on the board with her for that um pretty much the part of that three years and she's very dedicated and has a lot of good insight to bring to the board especially from her prior experience and so I am also fully in support of her continuing her uh service on that board. Thank you counselor. No further comments. Those in favor, please signify by saying I.

I opposed. Motion carries. She's Thank you, council. Next, we have item B, resolution 2026-11 concerning approving a state of Idaho Department of Environmental Quality Emerging Contaminants Funding offer acceptance agreement for wastewater facilities design and construction for loan project number 2602EC. This is an action item and we have our public works director with us here tonight, Dustin Johnson. Welcome, director.

Good evening, mayor, city council. Dustin Johnson, public works director. Uh what's in front of you tonight is uh as the mayor already outlined, the emerging contaminants grant. Uh this is al this is the same category of grant uh that we previously received for uh the water um treatment plant, taking well number four offline um and dealing with the alkalinity on that one. So, uh, kind of between the consultants and city staff recognized this is probably an underutilized grant funding program through the state of Idaho that we took advantage of. Uh this is specifically for the east orchard sewer uh projects and the way that has functioned up there that that is the URRA district and so the URRA has identified uh multiple projects and so as the fun as the money becomes available uh they coordinate with the engineering and wastewater and we uh design and construct those those lengths of of pipe. So um this is for 1.5 million uh you we'll start the design uh and work with the URRA and and our engineering consultant and fortunately our URRA expert here is available to answer any questions uh you may have on the history of the East Orchard sewer that I can't answer. So with that we stand for questions.

Thank you Director of Council. Questions for Director Johnson or anyone else? Councelor Splame. Thank you mayor. So, director, I was looking through here in the list and it said that with the um the city matches 150,000, right? Uh yeah. And which is 10% of the 1.5 million or 1.5? Yeah. So, and in the um write up it stated that there was going to be a $500,000 amendment to the budget.

Yeah. So, we're gonna since we're not going to spend all that money this year, we'll we'll spend it in future fiscal years. So, we'll amend the budget with that $500,000 in revenue with the offset of the the expense that we're going to spend for the design moving forward on it. So, is the city's portion already in the FY26 budget? Uh, no. That will be the amended portion. Okay. Thank you.

But all of that revenue will be offset either by the grant or the URA. So, there's net zero to the city or the wastewater enterprise fund. Well, sir, you have resolution 2026-11 before you. Councelor Wright. Motion to approve resolution 2026-11. Second. Been moved by councelor Wright, second by councelor Foresman to approve resolution 2026-11. Clerk Rocky. Council President Cleber. Hi. Councelor Wright. I councelor Foresman. Hi, Councelor Klene. I councelor my councelor Splickm.

Hi.

Motion carries. Thank you, council. Thank you, director and Rocky. Next, we move to item C, resolution 2026-12, considering authorizing dedication of city own property as public rightway, roadway, utility, and other utility purpose located near the northwest corner of Fifth Street, Brighton Avenue. This is an action item, and once again, we have our public works director, Dustin Johnson. Welcome, director. Good evening, mayor, city council. These next two items are uh kind of some housekeeping issues. And so, as you have had uh well, I should say we've had these conversations over many years uh regarding to maybe underutilized city-owned properties. Uh and some of these properties need to be cleaned up with uh various easements or lacks of rights away. And so that's what this one is. So, this is that intersection of Fifth and Brighton I pulled up. This was in your packet that just shows the the map. So, I could show a little bit better than what I can describe, but um the the design is complete for at least this section of uh Brighton. Uh and that intersection, anybody who drives that uh understands that Fifth and Brighton is a busy intersection. And so, if the council desires to uh sell this property sometime down the road, we would like to make sure that the city has dedicated um the rightway that's necessary. for whatever reason. Um if the if the design changes for whatever reason and we don't need that right away, we can we can um you know bring it back uh at a later date. It's just while the city owns this property, it's much easier and cheaper to dedicate the rightway right now, especially in in these two examples that we'll talk about tonight that are we know we know the limits of it. So with that, I stand for questions.

Thank you, Director Council. Questions? Councelor Right. Yeah. Just a curiosity on the the overall project. So, is there a particular side of the road in the design when you go, you know, go down Brighton or is it kind of back and forth on the two sides?

That's uh it's generally just widening it out. Um there are segments that are inherently where the you can see buildings that are closer um you know so the rightway is not uniform down right if you drive in it regularly you'll see that it jogs in and out but but generally it just the design that we have ex we have finished for the five lane section is just bringing out another lane out um and I I do have um scheduled. It is an April 20th, I believe, a work session that I'll bring back to to the council for um kind of a deeper dive as far as the discussion of where Brighton's at in the design, where we are financially in and funding that project, and kind of where we want to go forward. And then there was a a three-lane section uh analysis to see what were the could it operate as a three-lane section versus the five lane that has been designed. So, um I guess the answer would be stay tuned.

Perfect. Thank you.

Councilor, you have resolution 2026-12 before. Mayor, councelor Klein. Motion to approve resolution 2026-12. Second. Been moved by councelor Klein, seconded by council president Kleber to approve resolution 2026-12. Clerk Rocky. Council President Cleber. Hi. Councelor Wright. Hi. Councelor Forsman. Hi. Councelor Klene. Hi. Councelor my hi. Councelor Spiggle. Hi.

Motion carries. Thank you. Council. Next we have resolution 2026-14. Item B considering authorizing the dedication of city-owned property as public rideway roadway utility and any other public purpose to connect Mayfair Drive and Preston Avenue. This is an action item and once again we have our public works director Tustin Johnson. Welcome director.

Good evening Mayor, city council. So again uh house plate keeping on this one. Uh so uh in the in the history sheet there was a discussion of Mayfair. So this is a fully developed subdivision that comes up and there is no true uh what I would call it like a culde-sac or turn fire turnaround. Uh it it's pushing the limits for what uh is available. There's I think one or two lots that are not built in here. We had a question from a developer that wanted to build that. Uh we worked with the fire marshall to, you know, uh the city owns this this land, this parcel. Uh I think it is a remnant from when when Brighton Canyon was built. Uh there's been some conversations over the years of is this a developable lot? Could we use it to to to either trade or sell? Uh and so with the with the interest and development on the Mayfair uh and then of course Preston which is kind of in a similar situation uh this way uh city staff sat down with engineering and the surveyor to determine what do we need to keep Mayfair and Preston in compliance for fire code while at the same time keeping any developer rights for this segment here available for if it's a city or if it's a other um private developer to keep that that parcel And again, as we said with the last parcel, when the city owns it, uh we can dedicate the rightway. We don't have to buy it. Uh and then we can turn around and and and sell it, trade it or develop it ourselves. So the uh city, as I'm not aware of, has or as I am aware have no plans for development on this parcel at this time. Just again kind of cleaning things up. So I stand for questions.

Thank you, director. Council council right. Thank you. And the the intent is just to connect from the into Mayfair Drive to Preston. Correct. That would serve as a fire secondary access out of this subdivision uh that's already built. Uh and I guess I should say it looks like it could just come here and go north or I guess that's east. Uh this is a a significant hill. And so that's why Mayfair is extended and you have a turn, you know, to to come up this slope. And so it's not as easy as simply just coming off of Preston. You go really quick, but we wanted to make sure people could get in and out of that. Oh, so you got to do that whole

You got a dog leg around it. Thank you,

Counc. Is this the Is this the piece that's uh jointly owned with the county? I am not aware of that. Okay, it's a different piece then. Councelor Klein to answer your question. It is not. It is co-owned with the county. Oh. Oh, this is the airport property. Yeah. I'm only here for the survey and stuff. Follow up then. Council Klein. Um, has this already been approved with the county? Are they okay with us doing this right away?

We have submitted the request to the, uh, county prosecutor's office. I sent them all the documents related to it. Um, but we technically don't require their permission to dedicate our interest in the property to the public. Um, it just doesn't fully guarantee the public's interest in it because the county still has their interest that needs to be dedicated.

Counc resolution 2026-14. Second been moved by councelor Klein, second by councelor Wright to approve resolution 2026-14. Council President Cleber. Hi. Councelor Wright. Hi. Councelor Foresman. Hi. Councelor Klein. Hi. Councelor Mory. Hi. Councelor Spigglemire.

Hi. Thank you councel. Um item is item E bid award for IFB-26-012 considering awarding IP-26-012 2026 street preservation ceiling fog coat project opposed atphalt asphalt paving incount 1,37,213.95 and authorizing the mayor to sign the agreement and we have our public works director here. Welcome director.

Good evening mayor, city council. Dustin Johnson, public works director. So in front of you this is uh this is what we do pavement preservation and so we put this out annually. We uh go through and uh rate our roads and you know the basically the science behind what we try to do is to keep the good roads good and then deal with the bad roads later. And so when we talk about reconstruction that means those roads have gone to a point where they're they're not they're not you can't just put a fog coat on top of that. And so fog coats keep water out of it. Water is the enemy of good roads. So, uh, this one went out. This is a local, uh, contractor, um, we're familiar with. Uh, you'll notice it's it's an interesting, um, they were over engineers estimate by 4%. So, um, kind of that's that's pretty tight. So, um, pretty happy with the bid. We have another one, uh, that will be coming down the line as soon as we get the contract language put in with it, but a different contractor. So, with that, I stand for questions.

Thank you, director. Counsel questions. Mayor, councelor Splier. Thank you, Mayor. So, director, I was looking at the map here. Can you kind of go over the I see some rhyme or reason to some of the spots going to be seal coated, but then there's little pieces of like half a block or how do they decide does public works drive around and pick?

Yeah. So, uh, every road has a p a pavement condition index, a PCI index number. And so, um, anything below, I'd say 60 is where we're talking about reconstruct or mill and overlay. And so, we we evaluate all of those. And so, yeah, it's generally, it'll be interesting, not to get off on a side tangent, but AI where you can start grouping these things together because that's what we try to do is, you know, you don't want to impact because they get paid by, you know, the hours. And so, if we're spreading them across town so typically, uh, was it last year and the year before we did North Lewon. So you try and group them by neighborhoods, but inevitably I I didn't put that map together myself, but usually you'll have a new street cut. And so we want to steal that over from a couple years ago. And so every now and then you'll get those oddball short lengths of blocks or half a road because something was done to that road two years ago. And so you want to come back and and reseal it uh after the construction. So that's probably what that is, but I' I'd have to go back and look at it. But yeah, you try and group them together in neighborhoods.

Thank you. It makes it cheaper on traffic control, too. Council for um I see there's a time range. Uh contra contractor should select a date for silk coat fog coat works item items to be completed between June 4th, 2026 and August 28th, 2026 within 10 working days. if the weather what is the weather temperature uh environment supposed to be like in order to perform that because I know we've had delays due to weather is not handing out.

Yeah. Optimum is hot so that's why we typically do this in the heat of the summer which is everybody tries to do. So um we put these bids out early um February and get these locked in early because that's if you drive around in the summer in Idaho that's construction season. So chip seals and fog coats. Um, so yeah, we we do the contract language gives them two months so they can be flexible and match other projects that they have in their schedule. Inevitably there will be a rainstorm. And so typically we we notice uh you know if there's if it's business accesses, if it's driveways, we will notify the neighborhood or the businesses, hey, heads up on this week we're scheduled to do it. And inevitably we'll get a rain day. And so then we got to go back and recont everybody and say our our schedule's been pushed back two days or a week or whatever else. And so that that's not fun because that's why June or July and August you get fewer rain days and so you you can better predict it and you're usually typically in the 90s or hundreds at those temperatures and so you can kind of just roll along. But yeah, we've had a couple years where we do have rain days that you just have to work around. But the the goal is to let the contractor work within the confines of the of the contract, but then let city staff and traffic control kind of do our best to get out in front of um you know, let the citizens know because it's it's it's difficult because people don't like to be caught off guard.

Follow up, Mayor. Officer Forz, so I hear the 90 to 100. So is that pretty much the range you want to be in Fahrenheit?

Yeah, anything over 70 is good. But I mean, what ends up happening if it's too cold, that stuff sets up too fast. If it's too hot, uh, it it gets way too slurry, so or runny. Um, and then, of course, you've got the the equipment, the trucks, and you're constantly monitoring temperature as that stuff goes down. Um, and I'm more familiar with paving. I'm not too much of a a preservation person, but you go out there and you'll see people with the heat guns trying to track the temperature of of the material going down. Uh, and then of course the ground if it's if it froze last night, it doesn't it absorbs that heat really quick. So you don't want that. Um, but you know there's there's a full testing that goes with all of this stuff. So we take samples of the oil that goes down uh and record all the temperatures as it's going on throughout the day. Um, and then it's it's it's covered by warranty. So there every every year um there there's always, you know, at the tail in the beginning, it's usually at the tail end of the season where you get bad oil, bad temperatures, something like that. I'm not saying any of these contractors, it just inevitably happens as we're trying to close out the season. But um yeah, you're just constantly monitoring that, doing the best you can. And I will say you if you drive around town, and I'll point them out, there's a couple areas where we have had bad bad um batches that come out and they're noticeable. it looks like somebody kind of fingerpainted down the street and it didn't it didn't you know it didn't adhere to the the street.

So, um that's what we're trying to prevent.

Further questions have the right motion to approve resolution. Oh, sorry, excuse me. Motion to award IFBB-26-012 2026 Street Preservation Seal and Fog Co. Project to Pose Asphalt Paving Inc. in the amount of 1,37,213.95 and authorizing the mayor to sign the agreement. Second

been moved by councelor Wright, seconded by council president Clayber to award IFB-26-0126 street preservation seal and fod coat project to post asphalt paving ink in the amount of 1 million 37,213.95 and authorizing the mayor to sign the agreement. Clerk Rocky, council president Kleberg. Hi. Councelor Wright. Hi. Councelor Forsman. Hi. Councelor Klein. Hi. Councelor my hi. Councelor Spickle. Hi.

Thank you, council. Thank you, Clerk Rocky and Director Johnson. Next, we move to item F, change order number seven for wastewater improvement project W6. Considering approving change order number seven for the wastewater improvement project WW060 with Titan Technologies, Inc. in the amount of $320,700 and authorizing the mayor to sign the change order. This is an action item and once again we have our public works director, Dustin Johnson. Welcome, director.

Good evening, mayor, city council. Dustin Johnson, public works director. Um, save the best for last, the most confusing one. So, anytime you're in change order number seven, that means there's probably a couple stories to tell along the way. I'll do my best to be concise and um efficient. Uh, essentially, this contract was awarded to Titan in uh looks like March of 2024, so two years ago. Um, Titan is a unique contractor. They come to the valley uh and they do what we call trenchless technology. And so we bid a wastewater project as whole. We need this pipeline pipe size uh to be um replaced by this pipe size. Uh and typically most of the contractors locally are what we call trenched traditional dig it up, replace the line. What Titan does is they pipe burst. They push a pipe through and and burst the pipe and so they can expand it. It's a less intrusive technology and it also gives them a I guess an advantage in that nobody not a lot of people locally especially at this size can do that. So they bid it. They they've been a contractor that's done work in the valley here for um many years. A lot of work for the city. Um and not to say that they you know other contractors have come in and done it when they're not available or not interested or u aren't competitive in uh other bids. uh this particular one going back to 2024, they bid, it's kind of like pavement preservation that we just talked about, they just bid basins. And so the way waste the way wastewater master plan, we've identified different basins within the within the city that just need either the pipes uh to be uh addressed, fixed, same size but just um fixed or pipe bursted and uh enlarged. And so they go through this this um these basins and and they're done by pipe priorities. And so you just tick down this list. And so they bid that in 2024. They rewarded it. Uh and then at

that point there was a component of that that included um Snake River Avenue. And that was when we were u dealing with the core. We couldn't quite get the easements to come in. And so there was that one of the change orders that said, "Hey, let's take Snake River Avenue off of the table. We'll do this other basin instead and we'll get this going." And so that's what I think change order number two was. Uh and so as we work through this, there was a change order uh number uh no that was change order number one. Change order number two was another change of conditions just the pipe there sags. Um change order number three. Now we were able to get that that easement. So we added that back into the contract. So just as confusing as it can get, we took it out then we put it back in here. And so evolving over time, most of these uh four through six are just changes in condition. So you're going out there, you're finding the pipe, one pipe that we thought was straight. What you don't want in pipe segments are sags because that collects water at the bottom of the sag. We didn't see it in our analysis. And so they came and said, "We'll we'll dig up this segment because we can't pipe burst it." And so that's what a lot of these change orders are. Change order number seven that's in front of you tonight was uh this is more or less a change a change order of opportunity once we got into Snake River Avenue which where we're at right now. This change order was added to this agenda at the very absolute last moment uh because we're working on it right now. So um the the the work had already started. uh the slope as you're digging through that. What looked like happened was they originally constructed that uh line along Snake River Avenue as you're going um by CCI and then you've got the cliffs and then you've got the roundabout. What looks like happened this was before the levies and before the dams. It looks like they were digging in it uh and that's all basalt kind if you can see that clip it's kind of similar right there. And so I don't know how they excavated it, but they got a the trench down there, threw

the sewer line in there, and then back filled it with whatever they could find. So when they did the pipe burst, the trench was too too tight, and so they couldn't pipe burst it. So then that meant that they had to excavate it by hand, or not hand, but by by uh they had to excavate it instead of pipe bursting it. So that necessitated the change order. Uh and now that we're looking at it, we're starting to see the slope or the slopes slough into the pipe. And so that's causing more more just constructibility on that. So while we have the access with uh the core, we have the pipes uh on hand and we have the trenches open, the street is closed, uh we're requesting that we just complete that job and run that sewer line um upgrade all the way to CCI, which is basically the biggest uh contributor at that that service line coming in right there, right at their front door. And so complete it to that and then everything from basically CCI uh to 11th is basically done. And so then that will be put to bed. We don't have to deal with that ever again. So that's that's the intent of what we would like to do. Everything else will be on be beyond the the you know limits of the street. Uh councelor Wright caught me at the uh um public works advisory committee last week and saying well what's this going to do to the budget? And so uh very good question in that uh cap the capital with uh wastewater having we've got two big projects uh upgrading our um our shop consolidating collections and uh the treatment plant. So that's a a multi-million dollar project that's going on at the plant. And then um the headworks which is also a 10520 million project out of the plan. Um those are the only projects that are left on the master plan for the plant upgrades. Everything else is within the distribution center uh collection center

I should say. And so we just go basin by basin. And so as I said this will basin will cost us a little bit more. We'll move ne move to the next basin design that one budget accordingly. And so it's not going to impact us. As we said there's quite a bit of money sitting in the funds for capital improvements over the next two or three years. Um we're just this will probably alter our our roll out probably in 2728. So that was a lot of words. Uh I will stop now. Gave you the whole history lesson but I stand for questions. Thank you director counselor's questions. Councelor Right.

Yeah. I'm just so when it comes to the the pipe bursting versus the the digging and you know replacing it like we have ended up in that scenario. Um do we do we keep track of these to see if you know in the long run pipe bursting is working in our favor or working against us costwise? Yeah, we track I mean every project, every aspect of, you know, dollar per foot or hours, you know, and you know, a lot of this stuff starts extrapolating on, you know, because this one, this one will cost us a lot because the pavement on Snake River Avenue has sunk in there. So now we'll be tearing out or replacing pavement on that. Overall, this has saved a significant amount of money. I and I could bring uh you know the examples of the bid tabs of what we because we estimated uh traditional trenching um and they're usually um I don't want to say half but pretty close to half the cost of of of digging these up. So it doesn't take a lot of of this trenchless stuff to save the money. And a lot of it, I mean, it's the case in point was we did, we've been doing a lot um in neighborhoods. And so when you're doing this trenchless, uh you basically dig up one manhole, the the point, and then you pull it through. And so you're only impacting one one area versus where you dig the whole street, you're impacting every residence or business along the way. And so it's it's a significant cost, but it's also a significant time and impact. So, um I think the the the secondary issues kind of make it far outweigh the the trenched uh traditional style of construction.

Okay. Thank you, Porsche. Like a scope to go down there and kind of get an idea of what we're working with, right? Yep. Yeah. We TV all our lines. Um, pretty limited view as far as seeing the full picture sometimes. What's that? It's pretty limited view as far as seeing the picture sometimes. So, I'm assuming that's why once you started opening it, you started seeing

Yeah. Yeah. Because the TV only gives you the condition of the inside of the pipe. Um and and sometimes we can't get even get to it because if there's sag I mean we do storm water and we do waste water and so sometimes the pipe is degraded so much that we don't feel comfortable putting a TV uh camera in there. Um but but it won't tell you the condition of the bedding material behind you. And so like a lot of times, uh, we'll have to do some showand tell, but to show you sink holes will form and you won't be able to see that from the pipe because they're outside of the sinkhole, but every now and then if the pipe has collapsed, you can look up and then see daylight. So, you know, but yeah, you can't see the bedding material or anything from the inside of the pipe.

But I just wanted to make sure there wasn't anything we could have done to try to kind of not have so many changeovers. But it sounds yeah I mean these these change orders were there's two I was saying earlier to staff there's two two reasons for a change order. One is the change of conditions. We did realize the pipe would be so rotten or the other one which is a lot of what this is a change order of opportunity where you know it was a change of condition so the the the slopes fluffed off and so now we have to excavate. But since we're excavating we might as well just keep going and finish this this length of pipe. Thank you, Councelor Speeler.

Thank you, Mayor. Um, so, director, did you say that as soon as Titan gets to basically Brighton Canyon, that will be the completion of Titan's contract on this one? Uh, yes. Yes. Um, I say that there will probably be, we were talking earlier, there will probably be one more change order because there's always a closeout change order where your quantities are are m it could be a deduct. It's usually an addition where they run extra. So, I'm not saying there won't be another change order. But this contract that's three years old, we want to close that out and bid out the next basin. But yes, that once we get to this end of this Snake River Avenue stuff,

it's kind of confusing the wording in here. It's stated that it's the project's been going on for the last few physical years and is intended to continue into fiscal year 26. I was wondering if that was a typo. It meant 27. Uh we are pushing to close this at 26. It may I mean the way construction projects go it there may be a tail that that goes into 27 because we're in March now but I believe we should be finished in 26.

Right. Motion to approve change order number seven for the Lewon Wastewater Improvement Project WW060 with Titan Technologies, Inc. in the amount of $320,700 and authorizing the mayor to sign the change order. Second. Been moved by councelor Wright, second by councelor Forceman to approve change order number seven for the Lewon Wastewater Improvement Project WW060 with Titan Technologies Inc. in the amount of $320,7 and authorizing the mayor to sign the changes. Clerk Brocky, Council President Cleber. Hi, Councelor Wright. Hi, Councelor Forsman. Hi, Councelor Klein. Hi, Councelor my

hi. Councelor Sticklemire. Hi.

Thank you, council. Thank you, Director Johnson and Clerk Rocky. Council. Next up, we have item G, ordinances number one, first reading, A, ordinance 4958, considering amending Lewis City Code section 21-2 related to the definitions of vendors, Lewis City Code sections 21-66 and 21-69 related to the regulation of temporary vendors, Leon City Code section 21-73 and chapter 21, article 11 related to the regulation of mobile vendors and amending Louis City code section 31 31-74 relating to temporary uses of rightaway by mobile vendors. This is an action item. We don't have a presentation tonight unless you have questions, counselors. But as a reminder, this came before you at the March 2nd, 2025 work session and it basically addresses our city code where mobile vendor services did not include um certain types of activities and on private property. So, this aims to Councelor Specier.

Motion to approve the first reading of ordinance number 4958. Second move by councelor Specmire, seconded by Council President Clever to approve the first reading of ordinance number 4958. Is there amendments? Those in favor, please signify by saying I. I. I. opposed. Motion carries. Clerk Rocky,

approving the first reading of city ordinance number 4958, an ordinance of the city of Lewon amending Lewis and city code section 21-2 related to the definitions of vendors. Lewon City Code sections 21-66 and 21-69 related to the regulation of temporary vendors. Lewon City Code section 21-73 and chapter 21 article 11 related to the regulation of mobile vendors and amending Lewis city code section 31-74 relating to temporary uses of the right of way by mobile vendors and providing an effective date

Rocky says next we move to Roman numeral 8 items move from the consent agenda's payable councelor Wright

thank you so it's on 47 7 page 47 of our packet. It is one of nine on the vouchers payable and it is one, two, fourth one down, the Albertson's Company's Inc. Employee flu shot clinic for $4,936. And it probably just a lack of my understanding here, but I thought flu shots were free, so that's why I wanted to bring this one up. Thank you, councelor. And it looks like we have our uh finance director here with us tonight, Amy Gordon, to help us with some of these questions.

Thank you, Mayor Amy Gordon, city treasurer. Um, the flu shot is free to the employees, but the city's the one sponsoring the flu shot. So, we pay for a pharmacy to come and provide those shots to employees at the work site. Why do we do that? I don't have a the background on that. That'd be a question for our HR department and we can ask them to follow up with you tomorrow. Yeah, that'd be great. Thank you. And I'll make certain that um the email goes out to the entire council. Thanks.

I might be able to answer that for you here a little bit more if I can get to their So, counselors, if I can read this to you, uh, this is from our HR director, Nikki Province, and this was emailed to me this morning at 8:31, and she's responding, I think, maybe to counselor Speckle Meyer. She said, "Counselor, we offer the flu shot clinic and COVID vaccine to not only benefit eligible employees, but part-time employees as well as as well, which is why it doesn't come from the health trust. Additionally, this is a budgeted line item in human resources and has been for many years. To clarify, just because the employee has a zero co-pay for preventive vaccines doesn't mean there isn't a cost for the vaccine. The insurance carrier or in our case our health trust pays the cost. By expanding the clinic to include our non-benefit eligible employees, we are choosing to pay for it out of our HR budget rather than out of the health trust, but we would be paying for it nonetheless. And then let me know if you have some questions.

Oh, thank you. That helps. I'll I'll think on that. Thanks. Appreciate it. That's a good question. Council, do you have any other questions on vouchers payable? No, I don't. Uh, Mr. Mayor, motion to approve vouchers payable. Been moved by councelor Wright, second by councelor Forsman to approve vouchers payable. Clerk Rocky. Council President Cleber. Hi. Councelor Wright. Hi. Councelor Foresman. Hi. Councelor Klein. Hi. Councelor my hi. Councelor Spickle. Hi.

Thank you councel. Next up Roman numeral nine unfinished and new business item a city councelor comments. Comment shall not be related to an item currently before the city council. An item that may come before the council in the foreseeable future and shall be limited to comments not discussion. Mayor councelorsman. Uh there is proposed updates to the city engineering standards. The city of Lucon engineering division is pleased to announce proposed updates to several key development and infrastructure documents and encourage the public to review and provide feedback.

Councelor further counselor comments? No. Okay. Item B, city boards and commissions leazison updates. Counselors here. Councelor Barsman. I only had one so far um from the urban renewal agency um and they're having the DEEQ come and speak at our next meeting um to give some updates on some water uh hill quality readings uh regarding the ground water nitrate levels at Lindsay Creek wershed. My other one, disability advisory was cancelled.

Right.

Thank you. The Lewon Nespers County Regional Airport Authority met and we had a few different items on here. First one I've got it wasn't on their list. Just a question I had was the TSA Real ID, how that was going. They've had no delays or interruptions and they said it's been going great. Then I haven't kept up on the government shutdown, so it could be different as of today, but during the meeting they were asking for the TSA donations. They'd be opening that up this month because they haven't been paid in uh over a month. and 3:25. So March 25th here in a couple days, the new gate system will be in place for parking at the airport and we passed the FAA certification and we were we did a great job. According to the FAA, taxiway D design is complete. And there was a proposed 50-year lease with SAL and ESB, the airport board approved advancement of that. That so that'll come up for city and county potentially. And that's I think that's all I've got for now. on that one and then let Jessica speak to councelor councelor Klein speak to our other meeting. Thank you, counselor. Councelor Clyde was the first uh public works action committee um meeting. Um it was very educational. Um a lot of talking about the different things going on in the community right now with the flooding and um what they were doing

about that and the rock slide clean up. Um and uh there was a new GIS map for projects being worked on that they're trying trying out and uh there's standards getting updated and um the transportation plan is being updated as long as well as well as a sidewalk master plan. Um, and they have they have a few openings, so they're looking for um good engineering input um people that members that have good backgrounds in that to join the committee.

Councelor Spickle.

Yeah, just the parks and recck the March Parks and Recck Commission meeting was cancelled due to lack of approval. Thank you, counselor. Next, we'll move to uh mayor comments. I actually have three of them tonight. The first of them is um the CEDA 2026 annual meeting. Councelor my uh is not able to attend the banquet this year and is looking for a substitute. So if you have evening of Thursday, April 30th available, the CEDA annual meeting will be in Orfino this year and um at the River's Edge Lodge in Orfino. So if you're interested and available in going, uh the NOHO social starts at 5:00. There's a dinner buffet at 5:45, a business meeting at 6:00, and then uh they plan to adjourn at 7:30. If we can get somebody there, just contact Council President Clayberg. Um if you'd contact Clerk Rocky, then she'll get you set up for that

to represent the city. Thank you for doing that.

The uh second item I have is um Clerk Rocky um sent out an email to get my dates right about a week ago and um it's in response to a a request that you made of our u friends at the county to have a special joint meeting to discuss um ownership of the airport and operations of that. So, u I think we have it down to two dates, April 14th and April 15th. Uh, April 15th appears to be the preferred date. At 3:00 in the afternoon, we meet with our county commissioner. So, if you don't have that information down, please put that down or if you have questions, please get a hold of Clerk Rock and she can help you with the details. Um, but I know that they're interested and available. And then lastly, um, just to talk about America 250, which most of us have heard about. I've got my ambassador pin on tonight showing my pride here. Uh we have a point of contact for the city. Cheryl Mau, our communications uh office handles all that, but again um it's our 250th birthday and so we're trying to our spirit and uh participate in these uh celebrations and part of America 250. Um, we're going to share our information with others around the state. And there's different types of, if you will, levels of sponsorship. You don't have to spend any money, but just to support the effort as an individual or city, county ambassador, these kind of things. Um, I can give you some information when we're done if you have some questions. We do have, and I brought a copy of it, um, our logo, America 250 in Idaho, Lewon,

Ambassador City. And so I um ask clerk Brocky if we can maybe find a way to start incorporating that into some of our communications to show that we're part of this effort, you know, and to support Idaho in this. If you have questions, you can my office, come by or um maybe contact the clerk's office. It's really easy to volunteer at the city clerk's office when I'm sitting up here, but I can help, too. Um, but we're trying to show our spirit. I think one of our big events is going to be on April 18th. We're going to do the Paul Rivere ride from Hellsgate State Park uh up the bike path and you turn around and go back and it'll be an educational thing. It'll be a lot of fun. A lot of folks out there and um Daughters of the American Revolution, maybe a couple of other groups are going to be joining us there. But pretty exciting time and there's opportunities to get involved. Item D, agenda topics. Councilors, do you have any council president?

Thank you, Mr. Mayor. Um, I'd make a motion that uh, and I'm not sure what date we do this on, but fairly soon. Um, we need to have a chat about the unassigned building fund, what we're going to do with it, how much is in there, primarily what we're thinking about doing with it. Counselors, there's a motion.

Second. It's been moved by Council President Clayberg, seconded by Council Specier to place the assigned building fund onto a future council meeting. And um Council President Clayberg, if you just April will be probably too soon. Uh work session in May. The May work session. Yeah. Okay, that's the motion. All those in favor, please signify by saying I. I oppose. So we'll put it on our May work session. Dr. Brock, you have that.

Okay. Thank you, counselors. Anything else? If not, I would entertain a motion to adjurnn. A motion to second. Been moved by councelor, second by council president to adjurnn. Those in favor please signify by saying I opposed. We are turn. Thank you. Council

then what do you need tonight?