City Council - Regular Meeting

stated on the agenda item second. We're done. And we'll hurry and wait because we're going to take a vote here. I just saw somebody walk in. So, let me uh

so we're in our MBA meeting right now. And uh our uh our item of action tonight is to elect our officers. We just went through them. Our current officers and a motion is on the table to continue with the current officers that we have as it is from our 2024 election. So with that, there's been a motion and a second. So all in favor say I. I. Any oppose? Okay. Very good. That concludes our uh MBA meeting. So um I look for a motion to adjourn the MBA meeting. I'll make such motion.

Thank you very much. I'll acknowledge it. I do not have to take the vote. Well, let me be official. All in favor say I. I. What did I say? I for to go out of that meeting to go out of our MBA. No, we just closed it the MBA. Start a new one. Now we get to go into a new one. And the I stood to open up. Never mind. I said I I don't care what All right. Okay. Are you set on your next one? I don't know. It's taking a minute here. There we go. Okay. You're good. You did say. Okay. So now now Dave, we are ready to go into our redevelopment agency meeting or our RDA.

Okay. And once again, we have a set of minutes that we need to approve which was from our November 6th of 2025 meeting. Does anybody have any changes or corrections? If not, I'll accept a motion to approve the minutes. Thank you. Second. Yep. Second. Okay, it's been moved and second. All in favor, please say I. I.

Any oppose? Okay. Thank you very much. We'll now go down also to the elections which at this point um the only position we need to determine is our vice chairperson and currently it is Clint Morris. So I'll open the floor for nominations for second. Okay, it's been moved and second that we reappoint uh Mr. Morris as our vice chairperson. So all in favor please say I. I any opposed?

Okay, very good. That passes as well. We'll now go now go on to our third item of business, which um we do have a amendment that we need to deal with on a development. And I'm going to turn time over to Mr. Cra.

Thank you, uh Madam Chair, members of the board. Uh tonight we have a resolution 2601 which is a first amendment to the agreement for the development of land between the redevelopment agency of Leighton and Dreamland LLC. Dreamland LLC is Komac. That's this landholding uh company. [clears throat] So this agreement is very simple. Um, basically, uh, as was mentioned in November, if you recall, JL purchased the two southern lots of that were formerly owned by Komac at the end of the year. And so, this just removes those two pieces of property from the previous agreement of Komax. Um, and if you also recall, um, the JL agreement that was last approved actually includes these two pieces already in them in the agree in their agreement, um, if they decided to purchase the property. So, that's all this does. And I just go down here so you're aware of it. But so the the agreement as it's written now, we'll just include include the two top uh pieces of property for a KOMAX agreement and staff recommends approval. I'm happy to answer any questions. Anybody have any questions on that or any clarification? Ma K who's building

Kat currently? Well, on that property, uh JL will be building on the south property that's no longer in that agreement. This property right here, Komac is building. So, Komac is the Okay. It's not the developer. It's the He broke ground on that piece and is standing up another building there. It's growing. I mean that's turned into a [clears throat]

the new building that's on the south end that Kio Mack has that shown there. It was announced at the groundbreaking that's a 68,000 foot building. Um they have partnered with Deote Aerospace or they're building military drones um in that location. And that wasn't originally what they had intended, but that's a pretty great partnership that now we will have in pretty exciting. They do a great job up there.

Yeah. Did they give an estimated number of employees that they're going to start around 80 and 80 jobs here? Okay. If there's not any more questions, then I'll entertain a motion on resolution 26-01. Motion to approve. Second. Been moved and second that we approve um the redevelopment agreement, Lake City and Dreamland or resolution 2601. All in favor, please say I.

I. Any oppose? Okay. Thank you. Okay, that concludes our agenda items for our RDA meeting. So once again, I'll look for a motion to adjurnn out of our RDA meeting and go into our regular scheduled work meeting. Second. Okay. All in favor say I. I. I. Okay. Thank you. Two meetings down to the go. Wait, came again.

Recording to come up. Sorry. I've read your book. [laughter and clears throat] Do I have to say hi again? No, I read your book. Okay. Okay, you're good.

Okay. I'd like to welcome everyone out to our Leighton City um work meeting for February 5th. Um we'll go ahead and start out with our reports and um I'll start out with today's meeting. I did attend the legislative affairs uh meeting with the Davis Chamber of Commerce. Um they're formulating their um watch list basically or their uh items of recommendation or or nonapproval. But today's meeting was really more about education and um they had two presentations from one from uh Davis Tech which talked about you know just the concurrent enrollment with the high school kids and how that's working very well and how closely they're working with Weaver State on that because as it sits now all high school kids can automatically be enrolled into the uh Weaver State. So that's kind of cool. But then we had another uh uh presentation by uh Dr. Logan and it was pretty surprising. He reported as far as the reading level and the fact that this year there is a bill at the legislature regarding the reading reading levels and he said that one thing for all of us to be aware of is there's two different metrics on how they're um measuring that. You have the state level and then you have the national level. And depending on how you read those, you get blocked in the way that you know, one makes us look good and one makes us look bad. So they're the bill is going to try to say, "Okay, let's adopt one way of measuring this and everybody go with that." But um surprisingly, here's the scary part that I think all of us need to be aware of

and that is 70% of the third graders are only reading at grade level. 70%. So that means there's 30% of the kids that can't read. And unfortunately what happens is those kids continually get moved up each grade and they still haven't caught up to any type of grade level reading. So, there's going to be a big push there to kind of, you know, hone in on uh the ability to kind of bring these kids up to grade level reading. And um part of the bill basically says that they won't allow the kid to move up a grade unless they meet those grade level readings. So, is that a good

I'm going to ask a question. I'm not sure on. Sure. Is that because there are a lot of kids that don't speak English? because you can't read English if you don't if you speak Spanish or they did not get into those metrics on it. They basically are just looking at it that these are students that are in the school system that don't read at grade level. Um I will tell you though the good part about or not

for Leighton City we need to be proud um as far as you know what we're doing to help with that is that's through the um you know communities that cares kind of helps with the reading as a second or I mean English is a second language but

our um my hometown program in addition to the resource center and then of course our service projects we'll be doing we now have another group that is will that has stood up a volunteers that will go into the elementary schools and help with that reading. And it took him a while to get that going, but because there was a lot of um background checks that they had to go through and just the different hoops and who's doing what and who will give us authority, but uh they they've worked through a lot of that. And the report that we received this week is we have over we have 50 volunteers already that are devoting two hours a day to go in and help with this.

So I I have to say kudos to Lake City and the my hometown initiative. So those are things that you know like I said like an official community to be proud of and be able to speak highly of. Um okay my other report would be on was that integrated We had a a board meeting and um one of the things that it's kind of interesting that they have to deal with which you know everybody will eventually and that is with the uh resolution of doing away with the penny doing away with

with the penny. So [clears throat] they're they have uh you know at the through going through the gu through the scale there they still accept cash and depending on loads that they have to weigh or whatever they have to deal and you know change. So what they're going to do is they're actually going to do the rounding. So if it's like Yeah. If it's two cents they'll round down. If it's three cents they'll round up. Okay. So they can do away with a penny. Um we bring bottles into trade [laughter] to get a nickel for every bottle. Yeah. Your aluminum cans. Yeah.

Um the other thing that is was interesting too and I think u in [snorts] this past is typically on Labor Day and Memorial Day um the landfield's been open even though that's a nationally recognized holiday and pretty much all the other government agencies have been shut or been are closed on that day. So what hap what happens is the you know the landfill I mean they're open so they're paying over holiday pay for their um employees plus then those employees you know I mean they don't technically get a holiday and those two particular holidays are really what one is obviously to memorialize folks but the other is in recognition of labor. So the board elected to go ahead and recognize those two holidays. So the landfill will be closed on those on those two holidays. And then as far as Junth holiday, they were going to acknowledge it on the day that it falls, but there's also a bill at the state legislature dealing with when do they are they going to recognize that particular holiday because it's bounced around so much. So whatever the state legislature does with that holiday, they will follow the same.

So they'll be closed on that day. Yeah. Whatever whatever comes of that. So anyway, those are a couple items I needed to report on that board. Other than that, that's my report. So I'll turn it over to you guys for your your reports.

Well, CTC um has data. So we get our data from the sharp survey that's done in the schools, sixth grade, 8th grade, 10th grade, and 12th graders, and it's every two years. Um and so we got the data for 2024 2024 data um was finally provided to us. We had a meeting this week um which is why I was in my LPC. So now we back to emails. Um [clears throat] but we have that data at the county level. It's available um for everybody on the website and I can send out an email or post it somewhere um so you can see that. But for our local CTC, we have access to Leighton City specific data. Um it's very proprietary. So, we could have even like take pictures of the slides and all of that because, you know, um of confidentiality purposes and whatnot, but this data is what we're using um to help identify our local conditions and make sure that the programs that we put forth um for this year and the next year are programs that are going to specifically meet the needs of our Leighton students and students who roll up to Leon High in Northridge. And so, um we had a really nice group. We've got some more folks who are on the data committee who are really excited about helping in this area. So, um I'll have more for you as we move forward, as we come up with like the conditions and what types of programs and projects we'll be working on, but there was a lot of good synergy in the room on on Monday. So, we're excited about that.

Are we able to see the data? We um Yes. Not yet. Yeah. So, we have access, we will have access to it. It has to be at a high level, of course, because of numbers and once those numbers get below a certain level,

we don't even get that data. Um, but what the committee has and will be going through is the data broken out by cones. And the cones are based on our high schools. So, any elementary junior high that rolls up to Northridge, that is one cone. and the same for Leighton High. And so what that allows us to do is to kind of decipher between some of the outcomes that we're seeing and see if it's c if it's um in a certain area or not so that we can um specify which types of programs and services might help in different areas. Um, what we've done in the past is try to do programs that would meet needs of everybody more broadly and we'll still probably try to do that, but it's good to know if there's a particular circumstance in some in one area versus another. And so that's what we're doing now. Um, any of you are welcome to join the data committee, come to any of the meetings. Um, and if you have not been getting invitations for those and you want to, please let me know because all of your insights are very valuable. And that's not just for electives, that's for everybody in the room and those who are watching online. the uh recreation department just put in pulled a lot of data together

and uh so they finally come to the idea that they can have a dance for free. So not that we haven't had a free dance for 25 years, but they figure they can do it again and we'll be okay. So, the dance is tomorrow night, uh, Valentine's dance, 6:30 to 8:30, right? Great band playing. It's always a great band. All they do is plug in. We use cassette tapes now and just let them play. So, we we [clears throat] got rid of the eight track. I was going to say you upgraded from the eight track.

Yeah, we got rid of the eight tracks. A lot of fun, but it's, you know, it's a family affair. kids are there, adults, grandparents, whomever. And they got all kinds of games and giveaways and it's just a fun night. But anyway, just want to let you know there. Are you going to do the macarina? Did you guys organize that? I don't know about that one. Can you all play the macarina? Well, we can, you know. I don't know. I just know there was talk at one time about maybe doing that. No, the popular one now is line dance. When we play boot scoop it's like Oh yeah, everybody's up and I'm like well then you better plan you better plan on playing it.

Oh we do. We [laughter] even we even learned a new one. So we have two because that's the only time everybody's up. But anyway, it's a fun night. We've been doing it for I think this is our 25th year. I think maybe 24 because co was in there. So they haven't kicked us out, but the C the eight track got wore out. We had something. So anyway, so cassette is where Yeah. So we moved to cassette. Yeah. You know, I mean, hey, you know, I'm in with tech. You know, I know how it work. That's right. Um, uh, UIA meetings on Monday, so I'll be able to give some information.

Just go right by me. [laughter] you you're you're you'll be at the planning planning meeting even then that rolls up to us if there's ever anything that you feel like we need to be aware actually the only thing is I do want mention Tina I'd like to get with you and you can educate me a little bit on on your might have a spicy medication people might spicy Okay, Clint, you have anything

from the league? Uh, over the years, may maybe I'm just sensing the pattern now. They really just talk about the most important thing at LPC. We prioritize that, do everyone's time, and then the power of telling people, this is just it right here. Work on this. So, property taxes, there's four or five bills that the state legislature is trying to since there's a there's been counties who have raised property tax and entities who have raised their property tax, keep raising property tax, that that's now the rallying cry is anti-propy tax. And when when you look at it, um, cities were I think it's 13% is the average of that property tax bill. It's not us. Um, but cities only that's our only lever to actually uh raise uh funds if needed. I mean, we haven't done that in a long time. Um, and so there are bills. Uh, Senator McCay has a bill he wants to cap, you know, I think the caps might they're negotiating the cap away, I think. But, uh, the other part of that bill is is so with property tax we get, we only get the same amount of money from the year before unless we decide to raise property tax. We understand that legislators, some don't understand that. They just think as your house appreciates, you pay more property tax, which which isn't the case. But you also we also get uh new growth is added to the property tax the following year. And so there is a discussion on what what that calculation means and figuring that out. So that's the league's negotiating that with with Senator McCay. There are a couple others.

Um, I think Representative Comfort has a bill that wants to change the on your your first your primary residence, you don't pay 100% of the property tax isn't on 100% of the value. It's 45%. You want the idea is to lower that so that there's less burden on the homeowner the new a new home

but then the city stays [cough] [clears throat] the city doesn't we stay neutral revenue neutral which means that money now has to come from those who pay 100%. So businesses and those who have second mortgages in the city. And so the idea there is like well if you're going to raise property taxes on businesses what are they going to do with that? they're going to pass it along to.

So there there's that. Uh Representative Peterson McClinton is working on a bill to um have the the truth and taxation be part of the regular budget process. So move it while we're working on the budget. That's part of it as well. And so I think that's more the um I think it's the most palatable of all of these has been that one because talk about the budget. We have to let's talk about it when we're talking about the budget.

Yeah. And then there's a another one by representative Oxier from Morgan County and and that's a taxpayers bill of rights where the deal there is that residents would vote on every tax increase. You get a chance to vote as residents. So which would probably be no every time. Um, so that's the that's the number one thing that they're trying to negotiate and get done is is to figure that part out. The state doesn't really have any property tax. So again, the legislators don't they they don't understand they have income tax and they have and they have sales tax and so don't understand that cities it's the only once again it's the only lever that cities have to raise revenue if they need it. So does that apply to to school districts? School districts are 65%.

Yeah. Yes. 65 to 70% of property taxes go to the district. So that's going to really significantly impact the school schools. That's it. Yes. All of the taxing entities apply to. But for some reason, the cities are the problem. Yeah. Are we the only one that's revenue neutral? The cities. The cities. in that bill? No. I I I don't know. That's a good question. I don't know. I said no. If if you got a carve out, it's never happened before. No, I don't think we have a carve out. No. No. So, probably. So,

I think it was because we have such a small amount in there. I think that's how at least that's how they discussed it two weeks ago. Um, and then I think Kim mentioned something about maybe meeting with some of those other entities. And I don't know what that has looked like since to see if we wanted to have a united front. But again, with cities having a much lower percentage of that, I don't know that that's But if you had a cap interesting and it was a 5% cap, you imagine a small city or a city

like you need to raise, [cough] you know, the property tax to to build, I don't know, a bridge or some sort of infrastructure. How long would it take to Again, not that we're doing that, but to take that away from our cities is misguided. Is there any If I can ask a question any discussion about the irony of the state looking at this versus the over 100% increase that the state is proposing on water that's not a tax it's a [laughter]

seems odd that you be saying a five cities have to be managed by a 5% cap when what they're trying to force on cities and residents and cities is overund 100% increase and there's no need in our city for example there's no need and yet if we don't agree to do that then we won't have access to any state funds for water projects it's it's 100 $1300 for a home

that's I mean I said I I don't know if the league is making a connection but that you think that might be maybe A legitimate argument is what we're trying to we're trying to reduce the tax burden. There's we got to think through those at least be consistent in whatever the philosophy is we're trying to apply. But doesn't mean good to reduce this and then right jack this they understand that we've talked we've had discussions with Cam on exactly this. Yeah. So yeah it is ironic. I think someone in the legislature would say that there's we're not being consistent here. There is a irony. Anyway, I not saying that negatively, but it's just

and we got better counter kind of better communication within say what's the objective we're trying to reach.

That's it. I think it's our problem of perception and that's what we've talked about as well because of property tax. That's the new not new but that's the the way that they are all saying in the legislature that they're going to address you know housing affordability and food affordability and all the affordability. And so because that's the narrative that's what they're using but we all know that. So having a concerted effort with cities together to really call out the thing and say what it really is. That's something that I think we've talked about.

Yeah. So if you if you if you stop the property tax and you lower income tax again, but then yeah, water tax water over here that's t that's not it's not coming from the legislature at all. It's it's a it's an agency. It's and the water one comes from us. It come it flows through us even though it's not we're not part of it. So I've literally never heard anybody say I can't buy a house because my property taxes are too high. It's not why they can't buy a house. Has nothing to do with it. Well, that's good to know.

Okay. Keep us a breast. So we all when we all need to battle battle together if I may. Yeah, I don't need to property [clears throat] tax has gone up 45% since I moved to Beaver County in the last 5 years and I'm being taxed out of my home. Yeah. So, well, and I I was meaning new people who are trying to buy a house, right? The reason why they can't buy a house, they don't even get in the house because they don't they can't pay property tax if they aren't actually in the house because the housing affordability is way too high. So, you can bring down property taxes, but don't tell me that's because why people get into a house at the beginning, right? Because that's not necessarily true.

Okay. Anything else? Otherwise, we'll go ahead and move the meeting on to our favorite part of the year where we get to have a specialized training. Yeah. By um our city attorney, Clint Drake. So, Clint, we'll we'll let you take over the next uh four items, three items here. Thank you, mayor. So, before I start, just a question. How much time do you want for the remaining items? What time do you want me to be done by? Morgan, how much time do you I only need a couple minutes. I'm quick. Okay, Brad. Two to five minutes. It depends on your questions. You guys, so quick to finish up by 6 be done by 6:30. Give you 30 minutes to

Yeah. Okay. Or 605. 605. [laughter] Do that, too. One minute per item. recording.

Okay. Well, just as a reminder, this is um our annual training. It is required. Some of it is required by law. Some of it is required by Irma. [snorts] All of it is a good idea. So, although it may be redundant for some of you that have been on councils and boards for a lot of years, it is it is important important to to have these reminders and discuss this. Feel free to ask any questions at any time. Um, as always, we'll send you out a letter that just certifies that you've had this training to in case you any boards or other things that you sit on, you can provide them that and maybe get you out of having to do it twice in the same year. So, um, we'll go ahead and get started with the, uh, open and public meetings act. I don't know why it's not Oh, there it was just really delayed. Okay. So, just a little bit on the public policy. We're not going to read these word for word, but um this is straight out of the Utah code. The whole purpose of the open and public meetings act is so that we can take u we meaning planning commissions, city councils, boards, any type of um uh city or county or state or local government um board. U take your actions openly and have the deliberations openly. So, we just want to make sure that we do everything out in the public, that the public's aware of it, that it's properly noticed um and that those discussions are had um in the appropriate place at the appropriate time. Uh so, what is a meeting? We will read this one. A meeting is the convening of a public body or a specified body with a quorum present including a workshop or an executive session whether in person or by means of electronic communications for the purpose of discussing receiving comments from the public about or acting upon a matter over which the public body or specific body has jurisdiction or advisory power. We went over a little bit last meeting about quorums and things like that and in what ways

members of city councils and mayors can meet. So I won't go over that again. Um what is not a meeting? A chance gathering is not a meeting. A social meeting is not a meeting. So even though I just called it a social meeting, but it's gathering. [clears throat and cough] Uh but for example, the Christmas breakfast. If you all happen to be at the Christmas breakfast, that's that's not a meeting at the Christmas breakfast. Yeah. [laughter]

I was afraid I was going to get too too many questions. [laughter] Sorry. Um, [clears throat] electronic meetings. Um, you can have um electronic meetings and we do. Um, all the notice requirements still apply. Um, the public must have a means to attend. Um, and the electronically attending member has to have a way to be able to communicate and meaningfully participate. U, that has to be something that's adopted by rule of a council or ordinance. Um, in order to do that, some cities have standing rules and ordinances. Some do it every meeting. I've seen it done both ways. Just quad question.

I've never seen more than one be gone, but what if there was two or three? I mean, can you handle that on on Yes. In the in the conference call? Yes. Yeah. Okay. Okay. Yep. And and that's legally it's fine. So yeah. Yeah, of course that can handle that.

Then we have closed meetings. Um Utah code does allow for public meetings. It's closed. You can only have closed meetings for limited circumstances. Just remember that all closed meetings start as open meetings. Um and that's that whole voting process that we're all familiar with. These are some of the reasons that you can have closed meetings. The character and competency of an individual discuss security personnel device or systems. investigative proceedings, strategy sessions um for the sale or lease of real property. Um in the in the there with that little asterk that with the regarding the sale, lease or exchange of real property, any type of of agreement still must be approved in an open meeting. You can't approve anything in a closed meeting. Um closed meetings are still recorded. Um and uh there is one exception to that as well and that's that first one uh to discuss an individual's character, professional competence or physical or mental health. There's obvious reasons for that why if you're discussing that that might not be something that you want to have recorded. In order to do that, um the presiding authority in this case, the mayor would have to sign a document that basically says, "Yeah, that's that's that's that was the purpose of the meeting. That's what we talked about." Um there are no meetings that must be closed. It is always discretionary. Um the process to close a meeting is must be core must be present. Twothirds of the um body must vote to close the meeting. Must start out in an open meeting. Um, and then this one is what the law says is is each each uh vote by name of each member for or against the reasons for holding the closed meeting and the location of the closed meeting.

Um, yeah. So, to go into a closed door meeting, I should take a roll call. Well, like I said, we talked about this once before and I think as long as it's unanimous, that's fine because um you can still say by name, yeah, everybody voted this way or the other. But if if there was a yay and if there was a opposition vote then I would roll. Got it.

Yep. Um these are the things you can't do in a closed meeting. You can't approve any ordinance, resolution, rule, regulation, contract or appointment. There may be reasons why you may need to discuss those things, but again those that would be something that you would discuss in a closed meeting, but would have to go out into an open meeting in order to have any sort of approval. Um, you can't interview or discuss a person to fill an elected position and you can't take any final actions on anything. Uh, the notice requirements, uh, Kim's really good at this. Um, just give you a little bit of an idea of what what's required. And there are some things particularly land use related or budget related that have additional requirements, but uh, in general um, you have to have written notice of the place where it will be held. at least one uh general. Oh, I guess I needed to update that. This changed a little bit. The Utah public notice website. Um, and it has to be at least 24 hours before the meeting. You got to have the agenda, the time that, and the date, and the place. Basically, you just want to make sure our citizens know where to where to be and where to attend.

So, since we don't it doesn't have to be posted like in the newspaper anymore. I mean, I know we use our our website. Um, is that does that take the place of that locally circulated or else do we have to have it? It's the Kim could probably answer this better, but it's you you've got the the Utah public notice website and then we post it here um on our board out here and then we post it on our website and and is there any else we that we post it? There are some ordinances that require c other certain things that are really unusual that happen once every blue moon, but the Utah public notice website took the place of the newspaper publication. Right. Okay. Yeah.

There's also such thing as an emergency meeting law. The law does allow for that. In that case, you may not have 24 hours. If there was a natural disaster, if there was something that required the council to get together, then what it's what the law requires is the best notice practicable at the time. Um, and then the minutes should include a statement of the unforeseen circumstances. We have We do. We did. Yeah. Yeah, we did. I thought you meant now. [laughter] No, we did. No, we did. Yeah. Back when CO hit. Yeah. Quickly,

just remember that um written minutes and there we have written minutes and recordings of our public meetings. They must be kept. Kim does an excellent job at at that and keeps us up to date on all that stuff. Um you obviously have an opportunity to review those minutes and approve them. Um this doesn't happen, but I have seen it happen once or twice in my career where somebody say, "Well, this is what I meant to say." You can't you can't have the minutes reflect what you meant to say. they they have to reflect what you did say. So, right, just keep that in mind.

Um, public meetings, uh, records, uh, they're open and public. We post them on our website. They're available. If people ask for them, we'll provide them. Um, really transparent about that. This just is the the requirements for minutes, date, and time, the people that were present, who was absent, the matters of substance that were discussed, um, individual votes on matters, um, and any any additional information requested by a member. This is one of the reasons why we don't, you know, when the mayor invites for public comment that we don't respond. I know sometimes that can be frustrating to to citizens, but it's really not something that's noticed and it's not something that we should deliberate on and have conversations about because it's not publicly noticed. And so to be consistent with the law, amongst other reasons, that's that's why we don't do it is it's not noticed. And say for example, you somebody came in and said, "Hey, I want to talk about this big piece of property over here that's about to develop and I want to have this conversation and the the property owner is not there and um it just creates a mess." So that's that's why the mayor does a really good job of letting people know, yeah, we're not going to respond, but we'll we're listening. And uh it's good for um the public to hear that because sometimes I think people who don't understand that can be a little frustrated like, well, you're not listening to me.

We don't have an opportunity to. Maybe I mean you could just add a sentence. You know the stuff you you say during your public comments are not noticed to the public so we can't deliberate on that because then that otherwise it looks like that clarifies it better. Otherwise it just looks like we're not talking to you because we're scared to talk to you. We don't want we don't care what you have to say when that's not ever been our approach. But just that line would be helpful. Then they don't feel like okay that makes sense. Why? They can't. Could we add that statement in the agenda? Um that's the public for anybody that picks it up in there in the agenda because that's new to me and I've been coming to these things for over 20 years. So So you might have been wondering why why has nobody ever responded to me.

I'm going to pound on someone because they're not taking me serious. Yep. It's like I said, there's other reasons too. We may just we might not have the uh the the staff member here with the knowledge to respond. There's a lot of other good reasons, but mainly I mean the big one is we got to be compliant with the law. We try not to talk about things that aren't there. You know, there's little things that aren't really deliberation. Like you guys make your council announcements like you just did and you might do in the in the the regular meeting, but you know, those aren't really deliberation. Those are just more announcements. And so, yeah, I don't think that's a I think that's a great idea. Do you want Well, there's that handout that shows briefs about the citizen comments. Do you want it on the agenda or on the whatever? Whatever whatever they like.

I would just put it on the agenda because every the [clears throat] agenda the agenda. Yeah. And Yep. Just put just put citizens comment just a one. I got a followup question that so when can we engage with uh someone that reaches out to us in the public comment? So um you can indiv you can engage individually anytime. Okay. Yeah. Um, and like I mentioned, even two council members could engage somebody, but but three could not. Um, and the mayor and two council members could. I just wanted to clarify that. I assume that. Yeah.

Yeah. You you can you can obviously do it. And your rules are a little bit different as elected officials and say like the planning commission. The planning commission I advise to to really stay away from any type of interaction with the public. That's that's not their role. It's not their they're appointed.

Well, they're appointed and and Right. and they and their job they do have some quasi legislative act um authority but a lot of much of what the planning commission does is just making sure that um applications adhere to the code and just verifying whether those things happen or not. Conditional uses might require some some additional stuff but um I' I've always said it's a it's a bad idea if a developer reaches out to a planning commission member to say go out and meet on the property with the developer. It just it just gives a look of impropriety. Um, and if that ever does happen or if say for example, planning commissioners receive an email, I always just advise them, hey, you should just and they let me know. I just say, yeah, you should disclose that at the meeting, say, just want to let everybody know I I was I received this email. I forwarded it to everybody. I want to make sure everybody's on the same page. I didn't have any conversations with them, but this is something for you to be aware of. So, we really do try and be um strive to be as transparent as possible. And um that's that's one of the ways. Yeah. So, a planning commissioner, like I said, is just a little bit different. and and developers and applicants don't necessarily have the same rules. So, you know, they they're used to having those conversations. So, sometimes they don't understand as well. So, um that's why I always encourage council members, planning commission members, whoever it is. If you run into something like that, give me a call. Jade's our attorney that works for the u works with the planning commission, give Jade a call. We can we can help walk people through those um situations. Hey Clint, on that public comment piece or not even public comment, citizen comment because it's different. Um,

I understand why, you know, it would be probably beneficial on a legal standpoint. Um, but if it's not something that has to be like a decision has to be made on or we have deliberation on, I mean, there have been times when you know the mayor's given opportunity and said, "Okay, yeah, we'll engage in this in this instance." So ultimately, does that sit with the presiding person?

Yeah, for sure. Um it's just um like like everything that we do, we just we just try to be consistent. It it can potentially put the mayor or whoever is presiding at the meeting to in a difficult position where they they have to make a judgment call on the fly. So for me the default on that one is always just when in doubt in that case just say you know default to that rule just so that we don't end up having those types of deliberations. The other thing that I feel like this council and staff and Alex are really good at too is there a lot of times myself or somebody Steve or somebody from planning has has gone out in the audience and grabbed a number and said hey yeah we're listening to you and the mayor will say yeah let us get your number and we'll we'll follow up with you. Those those that's totally fine. So we we could ask that in the public comment. Could you please provide Kim

your phone number or an email that because now it's strictly just name and city where before we were providing an address but now it's just we asking to state their name and city. Correct. Yeah. And I and I don't I don't know where that address thing ever really came from. Um it's it's never been something that's required by law. It's just like cities did it so everybody did it. I think it is relevant and important to know if they're a citizen. Yeah. Oh. Um or a business owner or some you know what what their tie to the community is. But yeah. Sorry. Were you going to say something, Alex? Yeah. Sometimes we we uh tried to ask for their phone number personally, not over the microphone. So something you said, which makes people referencing way back. Yeah.

Yeah. And when kids come up, which is rare, I I generally like kids not to really say much about who they are. just let the kids come up and say what they're going to say if they're a minor just and then just to keep on track here because I've got some ways to go still. We've um open and public meetings act. There are it is you could be guilty of a class B misdemeanor. You could be guilty of a crime for violating the open and public meetings act. That that re that falls to um violating meetings, you know, where if there was like secret meetings um where there's quorums being present. That's a that's a violation of the open and public meetings act. Um, when we have closed meetings, th that information is not to be shared outside of of uh that meeting and with the people that were present at that meeting unless there's an obvious reason. Say, for example, we were talking about the um purchase or sale of real estate and and the council gives staff direction to go negotiate with these numbers. Obviously, we have to do that. That it's not a decision. that decision would still be made in in an open meeting, but that obviously would require us to go out and reach out to a property owner and have those conversations. So, um just beware be aware that uh the closed meetings are just that that it it really does have to stick with the people that were present at the meeting and not go outside of that. Um who can um so what the courts can a court can violate avoid any violation of the law. Um, a lot of times the cure is is to go back and do it again in a in a public way. Um, and uh, city may have to pay court costs and attorneys fees if that ends up being a problem. Who can enforce it? The courts can, the the AG's office can, the county attorney's office can, and a private citizen who is an agreed party can. So, that's a pretty wide variety of of uh what we call the law standing. There's a lot of people have standing for that. So uh and then just know that the corrective actions are 90

days unless it involves bonds, notes or debt. The [clears throat] reason for the shorter time on the bonds, notes, or debt is once the wheels start moving on, you know, you might have a bond that's $20 million or something like that, 90 days down the road, there's been a lot of time, effort, and money expended, and it's it's basically too late at that point. So, um my favorite slide, sunlight [clears throat] is our best disinfectant. We uh I know you do as as a mayor and council strive to be transparent. We do too as as a a city and uh uh we think it's it's very important. Just to move on to the municipal offers off officers and employees act. Um there's a section of the code that governs basically conflicts of interest and and um and ethics. So purpose of the ethics act is to establish standards of conduct for m municipal officers and employees to require these persons to disclose actual or potential conflicts of interest between their public duties and personal interests. So, um, most of you have heard me talk about this before, uh, but, uh, you know, I would just say when in doubt, disclose. Um, if you feel like there's a conflict, again, you can always call me, happy to walk through you, walk you through that. But, um, if you ever feel like there's a conflict, there's a couple ways to do it. Um we have disclosure forms that we file annually um with the city um that talk you know there's certain laws that and that are required and so we have a a form that you fill out and you can talk about whatever conflicts you may have um and then um sometimes you might just have a conflict that you want to disclose in a meeting. And so my my advice on that is is if you have a conflict in a meeting that you should pro you should publicly disclose that and then recuse yourself from the room. um that way you can't be accused of having any type of undue influence on the discussion. Once the that agenda item is complete, then we'd go out and invite you back into the the meeting. So, um the law does not require you to [cough] recuse yourself. It only

requires you to disclose. And the standard that I've always said is is that whether or not, you know, you have to ask yourself, can you render a fair and impartial decision? Um that's that's kind of the the the rule of thumb with that. And if you can, you don't necessarily have to disclose, but I would also caution you when there is the optics that look like there could be impropriy that it's not always a bad idea to to recuse yourself. That's just a personal decision that you'll have to make. And like I said, I'm happy to have those conversations with you and walk you through.

If you recuse yourself, you say you don't have to. Do you still have to leave the room? I I say yes because if you're going to recuse yourself then then just leave so that somebody can't say well you know they recuse theirel but then they sat there on the dis and looked at everybody and scowlled at them whenever they said something that they was against their interest. So I think the best the best action is is just to to just leave the room that way nobody can say look they they recuse themselves but they sat in there the whole time and and had had an influence. Would that go for the work meeting also? Yeah. Okay.

Yep. Yeah. And I've had that back. I used to have a planning commission member in another city that I worked for that would um always we we'd have these basically like a word type session meeting. We just sit around on a table and then at the end he'd they'd do a vote and he'd say, "I recuse myself." You just spend 20 minutes talking about it and no matter how many times I told him that he he would still do it. So he he was a great guy. He was a surveyor and he just ended up surveying a lot of things that the planning commission would see in front of him. And it's anyway, so yeah, work meetings, all the meetings, you know, same thing. Just just recuse yourself and we'll we'll come get you when it's over. Um, so the act does two things that it sets up the disclosure and it describes the crimes that you can commit. Um, so basically the criminal acts are you can't use your officer position to benefit yourself or others. So an example that I like to use on this is just simply this. Say for example, you were able to receive inside knowledge about some sort of a business that was coming to the city and they were going to locate in an area of the of the city that there was some land for sale around there and you knew could become very valuable once they come. That would be a bad thing to go out and try and buy that land abuing the business that was coming because you have that insider information. So it really just talk it really focuses on economic privileges. Um, are you going to make any money off of it? How does it impact you [clears throat] and the the special privileges? Um,

to a certain extent, everything you do impacts you, right? And and you you're you're a member of our community. You're a resident. You you you hopefully everything you do, you vote you don't because it benefits the community. We're not talking about those things. We're talking about economic benefit and special privileges. So, real quick, I know you got six minutes, but um we just were chatting. Do the legislature has to do the same training that we just did or it doesn't apply to them?

There's a Have you ever looked at So, government employees have one set of rules legislated in the code. Um the legislature elected people have another set. So, an employee cannot accept anything over $50. And then back when the jazz became really good, they changed the laws so that uh politicians basically legislature could accept jazz tickets um sporting event and this actually became a real big issue during the 2002 amendments. That's when they started to make this move. So there's two sets of rule or two codes. Am I correct? It's been 15 years, 10 years since I looked at it, but

yeah. Well, yeah. So, forgive me. And maybe relating back to an earlier discussion, I feel like there's two sets of rules for the state in a lot of ways. [laughter] But yeah, there's I just wanted the record. We don't have the same. Yeah.

So, um just to be sure, it's a crime to disclose um private controlled or protected information. It's a crime to use or attempt to use your official position to substantially further your personal e economic interest. Sometimes people go substantially further. Like I said, if you're making a decision that benefits the city, right? Like think about some of the things that the decisions you made um to to help uh this the community prosper. Obviously, you benefit from it too as a resident. We're we're not talking about that. We're talking about, you know, a real economic interest. You can't knowingly receive, accept, or take gifts and economic benefits. We I think we all understand and know the reason for that. Um and you can't receive compensation for assisting somebody with a transaction with the city. Um I'm going to skip that because we're running out of time. Um so disclosure, just a reminder, you're you're required to disclose uh if you have an interest in any any business entity that does business with the city or is regulated by the city. That's on that form that we talk about. And then just any personal interests or conflicts that you might have with your public duties. Um, so disclosure, I already talked about this, so I'm gonna skip over it, but just remember, I think the critical one there is, aside from the law, is how well we viewed by the public does it build our community. Again, sunlight is the best disinfectant. And then we will uh quickly do this one, not because it's not important. It absolutely is, but um we'll we'll go through this pretty quick. So, same thing. Uh Irma requires the sexual harassment training. You're all very aware and probably were involved in this to u you know our our values as a city. Um and uh I think in particular with regards to this, it's that first one, the people, trust, communication, respect, and recognition. Um those are all critical components of our sexual harassment policy. So, what is it? It's unwelcome sexual advances.

it's request for sexual favors, it's other b non-verbal or physic ver verbal or physical conduct that affects the person of employment, interferes with their performance or creates a hostile work environment. Um, so yeah, as council members, you are absolutely subject to our sexual harassment policy. So just be aware of that. Um, far and away the most common claim that the EEOC gets and the lawsuits come from is hostile work environment. Far and away. um that it's um and then accompanied with that is almost always retaliation. Retaliation is a huge one and we'll talk about that here in a second. There's two types. The quid proquo, which is a Latin term for this is that that one is less common than we see. The hostile work environment is much more common. Just basically making uh the workplace a terrible place to be, feeling threatened, feeling anxious, feeling stressed, those types of things uh due to somebody else's behavior. So, really quickly, we've got offenders, we've got victims, and we've got bystanders. Um, really quickly, um, you know, victims don't just have to be the the people that, um, are the direct target of the harassment. It can also be people that have to kind of sit there and take it, right, and that observe it or are around it or hear about it. And, uh, those are also the bystanders. Um, it occurs at all levels, employees. um a a supervisor can be sexually harassed, a director can be sexually harassed. Um that's generally not what it is, but it absolutely can happen. Um so um we take prevention very seriously. We do do this training in much more in depth with our we take about an hour with um each of our employees every year and go through this in depth. Um the reasons why it's important is number one, we want a safe environment where our employees like to feel safe and like to work. It's part of our core values. uh we don't want to turn a blind eye to it. We want to be in compliance with our

policy. Um and we want to comply with uh federal law and state law. And then for me, we also want to avoid liability. Um so these are our policies. Our our policy manual can be found online or we can get you a copy anytime if you ever wanted one. But these talk about the different things. harassment, workplace violence, consensual romantic relationships, and social networking. So, just a couple things here. just know that uh well, first of all, we we updated our consensual romantic relationships in the workplace policy um earlier this year and we just we were we were concerned that um employees that maybe where there were an empower imbalance. We were concerned that the policy didn't quite go far enough to protect them where they might feel like they didn't have the the ability to to disclose something that or that to not be involved in something where let's say it's a supervisor or something like that that's that's making romantic advances against them. So we have a a basically a disclosure system now that requires each of those each party in a romantic relationship to disclose that to the department director. They need to do it individually so that there's no coercion or undue influence. And that way it protects both employees from any accusations of of harassment or or um using a position as a way to to get into a romantic relationship. And then it also requires them to tell us when it ends because as we all know a lot of relationships don't end so great and it's it's important for us to know that so we can take appropriate measures to protect our employees. Um I think it's a really good change. Um Alex and Jamie and I worked on it for a lot a long time and tried to really design a a policy that really protects um our our employees and it I think it'll be great. I think it'll be really good for our culture and sexual harassment is as long as I've worked here has has never been a

huge issue. Um, but we want to make sure that it stays that way. Um, and then just remember that that it can happen online and unfortunately it does. Just because we go home doesn't mean that you can't um harass or sexually harass your co-workers. Um, so basically just real quickly, we just we expect our employees to bring credit to the city. um it doesn't matter whether we're on or off duty and we just need to be honest in word and conduct at all times. It's a big emphasis for for Alex and for the department heads and it's a critical component of why our culture is so good. Um I'll just be real quick here and just say that um harassment is not tolerated at any levels. I'm grateful to work for a mayor and council that support this. I'm grateful to have worked with Alex and for Alex um who I know supports this and I' I've seen him um support this in ways that are are really meaningful to our employees and to our culture. So just know that we work really hard at this. Um employees need to know that they have a responsibility. If they're aware of something, they need to report it. Um otherwise um it just becomes that hostile work environment that we're talking about. There's a lot of ways for for employees to report. So just so you're aware, these are all the people that they can report it to. We tried to get a cross a wide uh net so that um whether it's um a supervisor, not a supervisor, male, female, what whether it's in your department or not, um that um you can disclose that. So to their supervisor, to their director, to the MA city manager, to the city attorney, any of the assistant city attorneys, um the HR manager, um any of you. So just be aware if you do get that that the first thing your first step should to let Alex and me know so that we can handle it appropriately from an administrative level. And then we have this harassment investigation team that consists of of these employees that they meet fairly often and and just make sure that they're up to date on all this

stuff. Um so that's just making a complaint. We don't need to do that. We investigate our duty is to investigate fairly and impro and and promptly and and we will do that. We try to protect identities as much as possible. It's not always possible, but we do it to this to the best of our ability. Retaliation is the thing I talked about. It's a huge problem. Um, not here, but um, just nationally, if you look at the EEOC statistics and the charges, which is basically a claim, it's crazy. More than half of the charges, whether it's discrimination, harassment, uh, whether it's discrimination based on sex, religion, race, it doesn't matter. It almost always is accompanied by a retaliation. So we we that's why we um train on this very hard because we want employees that feel like they've been harassed to know that they will not be retaliated against. It's a very critical component of a disclosure system and a and a culture. So responsibilities for employees and the council is to know the this policy and procedure to report it when appropriate and to cooperate and to support the victims of harassment. And then just a reminder, those are our our values which is right there. The trust, communication, respect, and recognition, which creates the great culture that we have here that you are a huge part of, and we very much appreciate your support. And that's it.

Thank you. Thank you. Appreciate that. [clears throat] Now you can all have our letters of Yeah, passing. Sharon was out this week, [laughter] so I would have had them for you already, but she'll we'll get them to you next week. Okay, let's uh go ahead and move on because we've got what three four more items here. So, um Morgan, let's go ahead and turn the time over to you.

Okay, just quickly uh it's that time of year when we u start to research and uh put together our annual action plan and that uh covers the uh this will cover the program year uh 2026 to 2027. We're currently in uh the middle of our um program year 202526 and the plan outlines how the city will allocate its aotment of uh funds from HUD during the upcoming program year. And the the main objectives of HUD HUD are to focus on housing affordability and self-sufficiency. And we'll we'll probably have a few of our partners here uh just to comment to to let us know what they've been up to and and to encourage council to approve the plan so they can be a part of that plan for the upcoming program year.

Okay. Is there any questions or adjustments or I got one question. I reviewed the 2024 plan and there's a 20% if I remember which is what HUD is the max allowed for administrative uh cost. So I'm assuming that's administrative funds that we're using from HUD to pay um for our our staff's time. Is that correct? That's correct. Have have you done actually analysis to see what if that 20% accurate covers our cost or it doesn't? No. Okay. Do you have a good idea of what

it it covers about three4s of the year? It mainly covers my benefits and wages. Yeah. And 100% of your time's devoted to the project. Uh to most of my most of my time I'm also uh uh working with the my hometown Leaden initiative involved with that also some economic development tasks. Yeah. business seminars. Yeah, we start our small business seminar today. Yeah, that was good. Thank you. That's a good program. Thank you. Okay. Any other questions?

Did you get other people applying for any of the we I know in the packet you gave us the breakout. Was anybody else in Yeah, there was someone that talked to you the other day with uh was like Davis County Links or something. Oh, familiar. Yeah. Yeah. I think they're going to be here tonight. Oh, yeah. I'm not sure how that will pan out just because the funds have meet the qualifications.

The the funds have to be, like I said, focused mainly on housing activities and and, you know, helping people with self-sufficiency and we we're we're limited to a 15% cap on our public service partners. So, uh we we carve out 15% of our budget for open doors, safe harbor, lantern house, and court. So if something like that were to be included in the plan, we'd have to put it under that public. We'd have to adjust the allocation. We'd have to put it under that 50%. Yeah. [snorts] All right. That works. Okay.

All right. Next up, Brad. Well, this is a pretty straightforward uh reason request opposed to some of the others that we've seen recently, but this is just the area where it's located in the city also out in Westlon um just off of 2700 West Gentile Street. It's got these properties here. Most of it is all agricultural. You do have some properties here that are the uh RSP RUD. And then you see that area. So, this is just the whole area that the developer is requesting to to reszone. The applicant on this is Ivory Homes. You can see this is a concept plan that they've included with their application. We wanted to make sure and you probably saw in your in your packet that the concept plan is just that. It's a concept plan. Um there are some adjustments that they need to make to this plan in order to meet engineering requirements and standards. And so with that, you know, we've already been working with them on on adjustments that they might need to be making to this plan. Um, you know, part of that might be that there could be a connection to Gentile Street. There's some other um issues with, you know, how they provide the utilities, but generally speaking, this is about what the subdivision would look like. Um, all of the lots, as we've gone through and looked through the concept plan, they would meet the the standards of the R110 zone. Um, and it's just straight R110. designation of the general plan is

wait a minute uh neighborhood agricultural heritage which you know a PR could be allowed but it's not required and so it can't just be R110 hey question so who who brought up the connection to Gentile is that something that they're asking or you are are we No it's something that Ivory has brought up in order to connect to utilities we we think it might be too close to this intersection here that's what I was going to say so we're not thinking that's an actual viable option. So, just in our discussions, they brought that up and we're we'll have to look at it with engineering, but we think it's too close to the intersection. Thank you. I got a question. So, it was called Bark Park.

Oh, the Bark Park. Yeah, that's that's still that's not owned by Ivory. Yeah, the Barking Lot. They're still they're still in the process of of working through that with them. Um but yeah, how do you recall? while you weren't here, but do you recall what kind of zoning was that still left in agriculture at the time? I believe so. Yeah, it is still agriculture um of the zoning there. So, yeah, you've got agriculture on that part property, which is the parking lot, and then this large piece, and then these three pieces are all RSP. Are they owned by other people? They were owned by Okay, they were owned before, but um Ivory has acquired those properties.

Okay. Um, a key component of like a key thing to kind of know is that these sub the subdivision here to the west, all of these lots, like even though they have culde-sacs on them, um, it is on the plat for that Bella Vista subdivision that those roads would go through. And so those culde-sacs, the developer would work with the city to straighten those out. So then those homes, they don't have, this was a question that was brought up at the planning commission. Do do those property owners lose property? They don't actually live. They would gain property. It's funny how how you'd have a culde-sac that the road could go through cuz usually there's a house.

Yeah. They're more like bulbouts that are for fire trucks so that they are able to in case there's a fire go down one of those roads that a truck can turn around. But they do operate and look kind of like a culde-sac. Yeah. They're technically a a temporary turnaround on the plat. Okay. Makes sense. Okay, that's good. Got any more questions? This will obviously be in the next meeting so we can ask more. Okay, thank you. Mr. Jackson, you want to take the item number eight?

Sure. Jump to slide. So, tonight for your consideration is the bid award for resolution 2608. Uh if you recall, we've received two uh transportation grants from the Davis County COG. One is for 3200 West and West Hillfield Road, as you're shown in red, and the other is for 2, excuse me, West Hillfield Road from 2700 West to 3200 West. So, um, uh, just as a reminder, um, the transportation reimbursement grant agreements allow for 80% of the total committed authorized costs or expenses to be paid with those grants and that the work needs to be complete by June 30th of 2027. Uh, so we did receive $4 million between the two projects. um talking with Davis County. Um we were going to possibly bid these as separate projects, but then um asked if we could bid them together, thinking that we could get some good economies of scale on it. Um I think you'll see with the bid amount that the bids came in at about $3.7 million. Our estimate was 4.2. So we

we feel like we saved quite a bit of money

uh by bidding these together. So um we we've talked quite a bit about this one previously. 3200 West will close the the gaps in the sidewalk and widen the road out to make a safe walking path for a lot of the the residents community as well as widening out West Hillfield Road so that it's a complete roadway down there on the south end. um this uh project on on Hillfield Road, we would complete the sidewalk and curb gutter on the south side of the road in this area and then also widen out and complete the curb and gutter on the north side in this area and then extend the secondary water system from the point that we we stopped with our 2700 West project out to this area. One thing to note is this subdivision has had dry sprinkler or dry secondary water lines in it since its inception. This would actually connect that up and we'll have to go through and make sure that we don't have any leaks in the system, but but there's a potential that those people could residents could then start receiving secondary water through our system. So,

is there any questions I can answer on that one? Good job. Any one of those across the street, [laughter] hiding? Yeah. No, no, no. I'm I'm supporting you. Yeah. Well, that's good. I do have a question. It's not really property owner spoke to me last night. Major property owner. Yeah. So there's two of them. Yeah. The major one. Okay. I can say Stanley contacted me last night or me and him spoke. Um he hasn't what he relayed to me is the property. We haven't closed or purchased the

No, we're we're I think we're I think we're pretty close. I don't I don't know what he relayed to you. I actually tried to reach out. I tried to get a hold of him today so I could give you guys the most up-to-date info, but I I wasn't able to get a hold of him. But I I think we're I think Alex can can relay that. That's heartburn to me that we haven't purchased the property. I think it one I think it's unfair if something happens and and we have to delay the project. it's unfair to the contractor to bid on this because he's planning for that workload for this summer's work and so on. So then he has to deviate and look for other work. So that's kind of the one

thing. And then I want to be very proactive with the with the land owners to make sure that they feel comfortable that they're being compensated fairly and and understand everything. I and I I think I think he is I I can have a conversation with you about it, but I think I think we're I think it's he felt that way, but he just said that there hasn't been much contact for a few months now. I don't know about a few months, but yeah, it's Yeah, [clears throat] it's close. I I don't I don't foresee any issue. There there is if I could in the in the contract, it does state that they can't enter property until all of that is taken care of. Like you mentioned earlier, Steve, it's actually more

economically feasible for for the contractor to just go and do the work and not have that that hold up. Um, and my 20 years of procurement for government entities. That was one thing is to make sure that our contractors are actually given the uh correct information so that they could bid it correctly and then perform because they're in a business to make a profit. Absolutely. So, yeah. And I can I can let me ask this question to Steve then. Uh project schedule when when do you anticipate allowing the contractor to to break ground and start working?

Um so they could start as soon as the weather permits for them. Um obviously now this winter has been great. Um what what we do want to do is get the irrigation work done. That's where where Clint is working to try and get that closed because Stan Leon does have the irrigation system that we need to get modified before that April time frame. But but then they could start at any time. And could we try to at least get on Well, we can discuss this letter, but I'd really love to see it under contract or No, I I think the next city council meeting you'll have an agreement to to consider that holds you that. No. Okay. Well, we still have one more item. I'll call you if I need if I can't get a hold of him.

Maybe you can help me. Okay. All right. Thank you. Thank you, Steve. That's good. Okay. That's um our main action items here, but we do have a closed door session that we need to go into uh yet for the remainder of the time. So, with that, I would look for a motion to go into a closed door session. I'll make such motion. A second. Second.

went out to our Leighton City Council meeting this evening for February 5th. Um we appreciate your small patience here. Uh we do have a prior meeting and uh sometimes we need to take a quick break. So with that, um, I'd like to call our meeting to order. And as customary, we, uh, start out our meeting with a prayer and a pledge, and we, uh, take turns up here on the DAS. So tonight, I'm going to turn the time over to our newest council member, Mr. Mike Kenderanos. Let us pray to the Lord of all. Almighty eternal God, in peace we come before you and we implore you, we implore of your majesty and your individous goodness. Look down now upon this gathering of city leaders and gather and grant them illuminant hearts and minds as they strive to serve their fellow citizens. Grant upon them and their adviserss and counselors wisdom and grace and the spirit of service that they may embrace the need of all Americans and shine the light of good government for every person life, liberty, and the pursuit of happiness. Finally, preserve and protect and defend our first responders, our servicemen and women who daily safeguard our freedom so that we prosper in tran in tranquility and we can all be blessed in the name of the father, the son, and the holy spirit. Amen.

Amen. Amen. [clears throat] Pledge allegiance. Hello everybody. Please rise and repeat the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Okay. Thank you very much. We appreciate that participation and um the prayer and acknowledge um the the type of faith that we have here in our city. So I'm I'm very honored to hear that. Um before we go on to our minutes, I do want to acknowledge we do have a um one of our youth council sitting with us here tonight, which is uh James Cornelius, who is just so you know, the youth council is part of Leighton City and we want them to experience what we experience on their level. And so each one of them hold a different position. And I almost called you beef. [laughter] I was going to say Mr. Cornelius here is actually the youth city manager. So with that, um, do you want to just take a moment and explain or let us know how you think what your feelings are about the youth council and your experience?

Yeah. Um, I got the opportunity to become involved with the youth council about a year and a half now ago now. It's been so awesome. I've enjoyed like every second of it. It's been a lot of fun. It's been an eye openener. I would have not known like hardly anything about all of this and local government. I've realized how important it is to stay involved. Um, it's just been a lot of fun. I highly recommend it to anybody that's interested in joining. Excellent. We appreciate that, Mr. Thomas. Well, so if we want to talk to the city manager, we can go to you now. [laughter]

Um, kind of a special on a special note here. The nice thing about having James Cornelius with us is the fact that he happens to be one of the students that reside on the base. and we'd like to acknowledge the fact that uh all the families at Hill Air Force Base is part of our community and so um it's it's exciting to have them uh on our youth council. So with that, we're glad you're here and we appreciate all the hard work you've been doing. I've seen you at many events, so you're very engaged. Okay, council, I'm now going to go on to our minutes. Um, we have several sets of minutes here to this evening. So, if you could, um, I'd appreciate, uh, someone making the motion, stating the minutes, providing there are no changes. If there's any changes, please let it be known now. Okay. Seeing that there's none, I'd look for a motion to for the minutes.

Let's do it. Thank you. Hey, Madame May. I move that we approve uh the minutes of Leighton City work meeting November 6th, 2025. The minutes of Leighton City Council meeting November 6th, 2025. The minutes of Leighton City Council work meeting November 20th, 2025. The minutes of Leighton City Council work meeting December 4th, 2025. The minutes of Leighton City Council work meeting December 18th, 2025. And the minutes of Leighton City Council meeting December 18th, 2025 as in our packet. Second. Okay. It's been moved and second that we approve the minutes as written and stated here this evening. So, all in favor, please say I. I. Any oppose? Okay. Thank you very much. Uh we'll now go on to our municipal announcements. So, any of the council members have

[clears throat]

uh additional responsibilities and need to report, please do so at this time. Tomorrow night when you're sitting around bored, which it's a Friday, they're having a dance. So, this will great for the women. The men all kind of hide when we say dance. But, um, it's a it's a Valentine's dance at Central Davis Junior High in what I call the new gym, even though it's 10 or 12. I don't know how old it is now, but anyway, starts at 6:30, goes to 8:30. They have a great band. That's one thing I do know. And they also have an orchestra. The Leighton City Orchestra will be there to do some numbers. And I think they're going to teach, they won't do the Virginia real, but they'll probably do a minuette because it's celebrating our 250 years. Uh, it's our birthday for the for the nation. So anyway, that's tomorrow night. So come on out.

Thank you. Did I do okay? Okay. [laughter] Okay. Anyone else? Absolutely. Go ahead.

Thank you, Madame Mayor. Um, hello citizens of Leighton. I just want to take personal privilege tonight to acknowledge that my mom is in the audience and she doesn't want me to say that, but she doesn't get to come often and so I'm glad she's here today. And also wanted to acknowledge that um February 2026 represents the 100th year that our nation has recognized Black History Month. And so I think that's an awesome accomplishment for this to be a hundred years of that celebration as well as 250 years for our country. Thank you. Okay. Thank you. Anyone else?

Okay, seeing that there's none, then let's go ahead and drop down to item number four since we do not have any verbal petitions. So I'll now turn the time over to our citizens. This is uh the citizens comment portion of our meeting which um we would welcome any um any recommendations or concerns that you have. We just ask that once you if you come up and uh state your name and what city you're from and the mic. And just for the record, just so you know, we don't typically get engaged in any dialogue or conversation back and forth. And the reason being is because of we need to be compliant with the law and we're not supposed to reply but however we will take information and assure that uh we'll have action on it or we'll have followup with our staff as well. So with that I'll go ahead and turn the time over to our citizens. You're welcome to come up to the mic. I should have stated also that if you are here for the public hearing, we will open that up. So the time now is for anything except for those public hearings. So on the public hearings, we'll go ahead and reopen it up for comment. So go ahead.

Okay. Hi. Uh my name is Tara and I'm a resident here of Leighton. My husband and I moved here about 2 years ago with our dogs and I'm here um to express my support tonight for an off leash dog park here in Leighton. And so as some of us are well aware also, can everyone hear me? Fine. Okay. As some of some of us are well aware, there's currently very limited options for exercising dogs off leash within

Leighton. And while these rules serve important purposes, they also leave us with very few places to let dogs run and socialize safely. So, first I believe that a park will strengthen community. Uh dog parks naturally bring people together and for many residents um such as myself as a remote worker, it's uh it's kind of hard to meet people in the area. um also for people who were who are new to the city too. So I think it'd provide a really good um social area to foster new connections. Second, um an off leash dog park would help protect our trails and open spaces. While there are no off leash areas or when there are no off leash areas available, some people may let their dogs off leash on hiking trails and biking trails such as the shoreline trail. And um this may create conflicts with bikers, runners, wildlife, and other on leash dogs. And so I think in support of uh community building and environmental stewardship and thoughtful planning for the city, I would just like to ask you to consider. Thank you. Okay.

Thank you very much. Is there anyone else? Go ahead. Um, hello. My name is Andy Oblad. I'm a resident of Farmington. So, I'm a Davis County resident. I don't live in Leighton. And, uh, I wanted to introduce myself to the mayor and the city council and the folks that are here. I'm running for sheriff and worked for the last years at the Davis County Sheriff's Office, the last eight years at the Davis County Sheriff's Office. Um, and I'll try to be brief. I just I wanted to give a little bit of background on on who I am and what my qualifications are. I started in Salt Lake City, um, 1996, so almost 30 years ago. And I worked there for 21 years. Uh, rose up through the ranks to be a lieutenant in Salt Lake City and retired and went to work with Utah Jazz for a couple of seasons. I traveled around with them. I was their team security. And um it sounds pretty glamorous when I tell people, but it wasn't a glamorous job. It was a lot of travel and a lot of time away from family. In 2019, Kelly Sparks was elected to be the sheriff of Davis County. And um he appointed me to be his chief deputy over law enforcement. And I've been serving with Kelly Sparks for the last this is our eighth year. Kelly is retiring at the end of the year and he's endorsing me to run for sheriff. And so if you know Kelly, talk to him. He'll tell you about me. Um my wife and our family, we live in Farmington. We love it. And um I'd like to I'll stick around after to try and meet anybody who wants to talk to me or ask questions about the county, the sheriff's office, and um or or what my what my vision is for the future. But it's nice to meet you and thank you.

Okay. Thank you very much. Okay. Anyone else? Okay. Seeing that there's none, let's go ahead then and move on to our consent items. Tonight we have uh six consent items that will be presented and uh [clears throat] what we do is we will have all items presented to us and then this um we're able to take action on all of the items with one single action as a governing body unless one of them should be removed and as asked to be removed separately. So with that I'll go ahead and start with the items. will uh start with item number A and Kimberly Sagmont is going to actually she's going to do both A and B which is appointment to some positions.

Yes, Kimberly.

Thank you. Good evening Mayor, good evening council. Um so tonight I have the pleasure to present resolution 2602 which introduces individuals um the mayor pro has recommended for appointment to the parks and recreation commission. So, Mayor Mayor Pro um appoints Tyrone Oranda to serve as a new member on the parks and recreation commission and appoint Linda Lertig to serve as an alternate member on the parks and recreation commission. Um, Mayor Petro also recommends a reappointment of Austin Green and April Parker as members and reappointment of Lamont Hampton Hampton as an alternate member to the parks and recreation commission. Um, I also want to take a moment to thank all the members of the commission for their willingness to serve the residents of Leighton. So, staff recommends the council adopt resolution 2602 to appoint Tyrone Aranda and Linda Latig as new members in their respective roles and then reappoint Austin Green, April Parker, and Lamont Hampton in their respective role to the Parks and Recreation Commission for their designated terms of office. Are there any questions?

Any questions? Are they on the the ramp? Is that the second one? Um then next resolution will be for ramp commission. So this one's just for the parks and wrecks. So yeah, actually um I recognize one of them here. If you'd like to stand up. Yeah. And there you go. So he's lived here a few years. Yeah. Tyrone is here tonight. So he's one of them. Okay. Is there any others? I don't see him. Okay, thank you. Okay, any other Do you guys have any questions or concerns or Okay, let's go ahead then and go on to item number B.

Um, so this evening I also have the pleasure to present U resolution 2603 um which introduces individuals Mayor Pro has recommended for appointment to the Recreation Arts, Museum and Parks Commission. Um, so Mayor Petro recommends the reappoint of Julie Bachelor and Cameron Cross to serve as ramp advisory commissioners and then a reappoint or I'm sorry, a new appointment for Bruce Finch and Jared Taylor to serve as new members of the ramp advisory commission. Um, we also thank those members of the ramp commission for their willingness to serve Leighton residents. Um, so staff recommends the council to adopt resolution 2603 reappointing Julie Bachelor and Cameron Cross as members of the ramp advisory commission and appoint Bruce Finch and Jared Taylor as new members for the ramp advisory commission for their designated terms in office. Do you have any questions about the ramp commission?

Any questions? No question, madam but mayor, but may I just make a comment? Absolutely. You're not out of line. representative.

Um, I've worked with both Julie uh Bachelor and Cameron Cross on the the ramp commission and they are dedicated and well organized. Cameron's been serving as the chair and has been instrumental in helping uh the application process and is once again very organized and leads a good group. And Julie has been awesome. She's she's the athletic supporter of the of the group, loves softball and uh just dedicated Leighton residents wanting to make a difference in a role that's not I mean it's it's tough. It's not in the limelight and and yet they and yet they serve. And so I I I fully endorse both of those and um as as reappoints mayor. Okay.

Thank you very much. Anyone else? Are there Is there anybody here from the ramp that's being put in tonight? I don't see them. Okay, that's what I

Yeah, probably. Yeah. No, it is a lot. There's a lot of work that goes into both of these commissions and and a lot of volunteer hours that we wholeheartedly appreciate because again commissions act as are uh kind of like our gatekeepers and also advisers so that this governing body can make the right decision and choices for what's best for the city. So um I'm excited to you know get those both those commissions fulfilled. So thank you. Appreciate that. Okay, we'll now go on to item number C, which is a bid award um on U let's see on Hill Farms actually and Miss Joel and Grand is going to present that item for us.

Thank you, Madame Mayor and Council members. It's a pleasure to be here this evening. Um very excited to be able to bring before you this resolution. And I do have a couple of slides. Um, I know we've talked much about this as we've been procuring the land for this last stretch of trail, but just for those who may be in attendance either in person or online, I just wanted to make sure that everyone knows where it is. So, this is our active transportation plan. We have a part of our active transportation plan, the Kagis Creek Trail System. [clears throat] Excuse me. Uh this area down below with this inner red is our final last little segment to be able to connect the western section of the Case Creek Trail. Um basically this will mean that from Gentile Street near Main Street, you'll be able to ride or walk or roll on this trail all the way out to the Shorelands Preserve, which is so exciting from for many of us. This is a zoomed in aerial image that just will help you all to understand what we're referring to. It is this little piece right here that has not been connected yet. This is Angel Street, Leighton Parkway, Weaver Lane. Um, so we have this plan to be able to build about 700 linear feet of asphalt trail. Um, and so tonight is the resolution to build a bill to bring before you the approval of executing an agreement with Leighton City and Jersey Excavation Incorporated for this Case Creek Trail Extension. Um, on January 21st of 26, we received eight bids, which was great. We had a really good, healthy um, amount of people submit for this project. and Jersey Excavation was identified as the lowest responsive responsible bidder in the amount of $88,487. And so tonight, staff recommends that council adopt resolution 2606 authorizing the city manager to conduct

negotiations and execute the agreement between Leighton City and Jersey Excavation Incorporated for construction of the Case Creek Trail Extension project 2404. Are there any uh questions that I may be able to answer? Council, you have any questions on this? You're welcome to make a comment. Thank you. Um, I don't have any questions except for I'm really happy to see that there are so many bids because there was a time in the recent past where we were only getting one or two bids and that makes it a little difficult um to be up here and feel like you're doing a good job. Yes.

Approving something or not. So glad to see that there were a number of bids on this and also for this extension to be able to be completed as you already stated. Um it's just a really good thing for the residents of our city. Thank you.

And I will attest personally that this is a great connection here. I walk that trail and um there's been many times when you've had to go back into the neighborhood and walk around. So this is going to be nice to have a completed trail and that's part of our overall active transportation focus as far as getting all of these trails connected. So thank you Joelen for your hard work on this. We really appreciate it. You're most welcome. And again, I just want to express thanks to the to the property owners who helped to make this happen as well and for everyone's support here, too. So, thank you. Okay. Thank you very much.

Okay. We'll go on to item number D here and um which is an appointment. Again, we we're trying to fulfill all of our positions. Um this one is an appointment to the Wasatch Integrated Waste Management District board. Um, I have been sitting on that board for five years now and um, I have been actively involved in it. So, I'd like to propose that I continue to serve on that board at this time. And, um, so with that, council, if you have any questions, I'll be happy to take that. Okay. Seeing that there's none, let's go ahead and go on to item number D E, which also is an appointment to the North Davis Sewer District Board of Trustees. And again, I serve on that board and have been actively involved. And in fact, I'm the current chair as well of that board. So once again, I'd like to continue serving in that capacity and need the support of the council. So any questions regarding that item? Okay. Thank you. Seeing that there's none, then we'll go ahead and move on to item number F of our consent items, which Mr. Steve Jack Jackson will um present the bid award with RJT Excavating.

Mayor, council, it's good to be with you tonight. Uh for your consideration is resolution 2608 uh bid award to RJT Excavating for the West Hillfield Road, 3200 West Widening project. Um the the project entails two separate uh funding sources that we received grants for from the the transportation uh Davis County COG. Uh the first portion was for 3200 West between uh Gordon Avenue and West Hillfield Road and then also West Hillfield from 3200 West to about 3,700 west and then the second was for Westfield Road from 2700 West to 3200 West. the the project would entail closing the gaps in the sidewalk along 3200 West and widening out the the existing asphalt to the full width of the the the roadway as well as West Hillfield Road um just north of the Junior High School being widened to its full width as well. Uh we do have one property owner that we're continuing to work with in discussions that we'll need to to take care of as we discussed in the work meeting. Um and so work on that portion of that that property won't commence until we get that taken care of. Um the second uh portion of the project is uh West Hillfield Road from 2700 West where we finish the other roadway uh continuing west. There will be secondary water line connected in there as well as curb gutter and sidewalk and asphalt uh along those sections that are that are not completed now. Um we received seven bids for this one. Um, RJT Exavating submitted the lowest responsive responsible bid in the amount of $3,757,28727 and the engineers estimate was 4,240,000. Uh, are there any questions that Well, excuse me. Staff recommends that the council adopt resolution 26-08 awarding the bid to RJT and authorize

the city manager to execute the agreement for the project. Any questions that I can answer? Any questions?

Not a question, but a comment maybe you can um address to the public in general um from our discussions in the work meeting. Um as a city government, we have to kind of go with the money that we have, right? The money that we collect. we can't print our own money. And you mentioned something uh about having the the idea inside your department to take two separate projects and bid them with one specific bid. The idea is to try to save money. And the difference between the uh engineers estimate and the lowest responsible responsive bid was $482,000 in saved taxpayer funds. So, Leighton citizen residents can know that the staff members uh that's a lot of money. That's almost a half a million dollars that they saved by just thinking outside the box and and doing something that that saved us money. So, I just wanted to publicly thank you, Steve, for for doing that because every dollar is important. It's all sacred funds from taxpayer money and we appreciate you doing what you can to to make sure our money goes as as far as it can. So, thank you.

Thank you. Very good comment. Madam Mayor Morris,

thank you. Uh Steve, piggyback off what Councilman Bloxom said, these this is grant money that we received from the county. So, I'm once again grateful uh for the county and and in in allowing projects like these to to go forward that benefits all, you know, benefits Leighton City. Absolutely. But also residents of Davis County and for being organized and looking for grant opportunities. If the if you just imagine if you weren't organized, disorganized, just like I I don't know where the money, we would be not saving that money. We would not have this this grant money. And so so kudos to you and the staff for continuing to look for opportunities to for grants to improve infrastructure and in this case safety as well. So thank you.

Thank you. Very good, Steve. Um, I want to also thank staff uh for this project. Um, there's a big safety concern along that section with the the junior high students walking there. I think this will go a long way to address that. I do have one question for Mr. Drake. Uh, um, just uh to clarify that that the the property owner that will will complete that transaction or get agreement in place prior to start of construction. Correct. Yeah. We [clears throat] we have met with him several times. We anticipate that we'll have a contract for for the council to consider at the next meeting.

Very good. Okay. Any other comments? Okay. Excellent. Thank you very much. Okay. Council, that was our last consent item that was presented. So, I'll bring it back to you to take action. if you could please um state the resolution and a briefing of what the resolution is and then we can vote upon it in one single action. Okay. Thank you.

All right, Madame Mayor. Thank you. Um just before I say that, I would like to say that it was nice for me to see um Mr. Tyrone Oranda's name come across as a park and rec commissioner. Um he was one of my neighbors as I was growing up as a kid. I used to ride my bike in his driveway. [laughter] Um yeah. It was an adventure. Don't mind Dave.

All right. All right. Madame Mayor. Um I like to move I move that we approve resolution 26-02 appointments to the Leighton City Parks and Rec Commission. Uh resolution 26-03, Leighton City Ramp Advisory Commission appointments. Resolution 26-06, a bid award for excavation. Resolution 26-05, appointment to the board of Wasatch Integrated Waste Management District. Resolution 26-04, appointment to the North Davis Sewer District Board. and resolution 26-08 for projects 23-70 and 24-57 for the completion and widening of West Hillfield Road. Excellent. Well stated. Do I have a second?

Yeah. Second. Third. [laughter] Okay. It's been moved and seconded that we adopt the consent items as presented. All in favor, please say I. I.

Any oppose? Okay. Thank you very much. We'll now move on to our public hearing portion of our meeting. We do have two items. Um we'll go ahead and present the first item, then we'll open it up for public comment and leave it open as well as we deal with item B as well. With that, um, I'm going to turn the time over to Morgan Ploward to who is part of our community block grant um, action plan. So, he's going to present the plan for our fiscal year 2026-27. So, Mr. Morgan, thanks. Excuse me.

Thanks, Mayor and Council. the Leighton City annual action plan. Uh this upcoming plan that we're in the the process of developing. It covers the program year of July 1st, 2026 to June 30th, 2027. The plan outlines how the city will allocate its aotment of community development block grant funds during the upcoming program year. and uh the department of housing and urb urban development or HUD their objectives focus on housing affordability and self-sufficiency. And the slide uh above shows the current program year of 2025-26 and our valued partners that are helping us uh with our our housing and other initiatives that are so vital to the community, including home buyer assistance, which is our down payment, home down payment assistance grant, critical home repair rehab, our partner, uh Habitat for Humanity helps with that. Open Doors, Public Service Partner, um, Safe Harbor, Youth Court, and Lantern House. Any questions about that?

Any questions before we open it up? Okay. Okay. Excellent. Thank you. Okay. We appreciate you presenting that. Uh, council, I'll look for a motion to open our public hearing at this time. Moved. Okay. I'll acknowledge that our public hearing is now open. So, anyone in the audience that's wished to um speak on behalf of our community block grant uh action plan, you're welcome to do so. Once again, step up to the mic and state your name and what city you're from.

Hi, Madame Mayor and Council. I am a representative for Habitat for Humanity, greater Salt Lake Area. Um one of our coverage areas is Davis County, Leighton, um Salt Lake County, as well as Twilla County. Uh we have been working closely with uh Morgan Clard and we appreciate that relationship that we have um that we've been building and we're starting to get traction um in Leighton City. Um Habitat for Humanity, one of our pillars is critical home repairs. Um housing stability. We understand that housing affordability is a is a big topic, but it's also important to keep people stable in their homes. Um we serve low to moderate income uh homeowners and we uh look at any critical repairs that are health safety or energy. Anything from roofs to furnaces, water heaters, windows and we appreciate uh the consideration that this group gives Habitat and allows us to come in and provide that sort. Thanks.

Thank you.

Hello Mayor, city council. Well, I'm Carlen Kidman, the director of Leighton Youth Court, and I brought some kids. Well, I guess you are a kid, too. Um, with me. Um, I didn't know if I was going to make it tonight. So, so I'm going to turn time over to them in just a minute, but we're in our 28th year, and we just want to thank you for all the support you've given us for all over all these years. We really couldn't do what we do to help all these youth if it wasn't for your support. And we just ask you to continue to support us with this grant so that we can continue and do some of the good things we're doing. Um, I just wanted to tell you, um, 8% of our members of our youth court are former offenders. So, that's where they've turned they've turned their lives around and now we're on the panel helping other youth. So, that's pretty pretty good. I don't know if any other youth court in the the state can say that like we can. Um, I'm also president of the Utah Youth Court Association and chair of the Utah Youth Court Advisory Board and we've been collecting data from the whole state. And just so you know, Leighton has the most cases that we've seen of all the youth courts in the state. There's 29 youth courts. And it's been really interesting. Over the last 5 years, we've collected data on 4,150 cases statewide with a 90% completion rate statewide. And I don't know any other program in that's with courts and youth that can claim that. Leighton Leighton Youth Court has a higher one than that. But this these these kids will tell you. But that's phenomenal for a program statewide to have that kind of uh response. So, with that, I just want to thanks for your support and I'm gonna let them talk for a second.

Hi, I'm an adult technically. My name is Caitlyn and I've been doing it, this will be my seventh year. So, I started as a youth and now I'm an adult. And I just also wanted to say thank you for your support cuz I wouldn't be able to do this if it weren't for the help that you guys give us. And I know I see you guys leaving when we do youth court. So, it's always cool to say hi to you guys and know that you are in our community and we can go to you whenever we need help as well. So,

hi. I'm Nat. I'm currently a youth on the council on youth court. I've been um doing this is my third year current president. Um I would also like to thank uh you guys for the support. um interacted with you guys a few times. Always been a positive interactions and really enjoy the support you guys give us.

And I'll just close with they're a little nervous so it's okay. Um we have our completion rate from last year we saw what we received 142 cases and it's 96% completion rate and I can tell you why those seven kids didn't complete. So um we work on it really hard. This year we've already received when our year is fiscal year 64 cases. So um youth have been getting into trouble and multiple times. So thank you for so for all your support and please just keep supporting us with this grant so we can go forward and keep doing the good we we're doing. Any questions? Yeah, I got a big question. Okay. Did you start this?

Yes. That's what I thought. I mean I was part of it. Well, you were part of it, but you've been here 28 years. Yeah, I've been here 28 years.

Yeah. I wish we had a plaque. I mean, you know, I mean, to think what you've gone from in the, you know, I remember, you know, before and now you're actually doing CA court cases, you know, and stuff like that where you're helping these kids out, giving them an opportunity to maybe not go through a a different situation, give them an opportunity to say, "Yeah, I need to change or something." So, I want to get I want to give you the recognition, the applause, whatever it is, but thanks for what you've done.

Thank you. Um, just a side note really fast. I was just at a conf a winter conference in with CTC in Ogden and one of the speakers um was one of the city council members from Farmington and she was one of my original youth court girls back when when she was in high school. So, it's kind of fun to see them all grow up and and do fabulous things that they're doing. So, anyway, so thank you very much.

Well, thank you, Carlen, and and to echo what uh Councilman Thomas says. You've done an excellent job with these kids. But more importantly, I'm proud to see these kids here tonight and champion this program because really it's it's peers judging peers and helping them get back on the right track. And when they say they're here late at night, they are here late at night. They they put in the hours. So once again, thank you for your volunteerism in helping this Leighton become a better community. So thank you very much. Uh good a good evening uh mayor and city council. My name is Jason Wild. I'm the executive director of Open Doors and uh the CDBG funding that you've awarded to us over the last several years has gone towards um our our programs. First, our crisis respit nursery where we take care of uh kids uh while moms take care of other business that they need to. Um it's a safe place for children to go. Uh um so we're watching kids, but we're really helping moms and uh 90 I'll just say that uh 25% of the families that use our crisis respit nursery are Leighton residents and Leighton families and 96% of those families after using the nursery um we do a little survey after every one and 96% consistently for the past several years have said that using our the crisis respit nursery strengthens their families and decreases of the stress in in the home. So, it's a really essential service uh to give timeout breaks for moms. Um uh secondly, it helps us fund a little bit of our of our food bank. Um about 30% of the use the people families that use our our

food bank are Leighton families, Leighton residents. Um so that's slightly over 3,000 uh families that are using our our food bank who are from who are from Leighton. And we just provide emergency food supplies for anybody who who who comes uh to do that. Uh thirdly um as noted up there there's a you know we have $6,000 for um prevention of homelessness. And this is really for us to in emergency situations put families in uh in a hotel or motel for a few nights especially as they're bridging like leaving uh you know u either getting evicted and trying to get into a new place and uh the fastest way to homelessness is to get an eviction and have no place to go. And we try to bridge that gap before they have to like enter the system because once you enter that system, it's uh it it it sticks you. Um so just I I appreciated the mayor's comments about Hill Air Force Base, right? um our airmen and their families, they're our community and uh they have a lot of stresses and and they need help and uh especially during shutdowns that last uh 40 something days or longer, however that was. Um that we we actually helped one of those families dur with our motel voucher program. Um during that time uh it was a family that was going through a a divorce situation and in the process of moving to a new assignment and uh in the few days between leaving their uh apartment in our community, they had nowhere to go. They had enough money for one apartment, but the husband and wife just couldn't stay in the same uh same hotel. Uh so we caught wind of it. were able to offer them a f uh offer the the hotel room for the other party. Uh and then they were

able to take care of their kiddos uh using our nursery, our food bank, getting some hygiene supplies in those three days between their assignments when one of them would have been homeless or sleeping in their car. So, we just want to thank you for for your support. It's really helpful to our our our community, including our Hill Air Force Base neighbors. Thank you. Hey, Jason. Yes. Uh, what about your circles program? Isn't that part of it, too?

Um, I I don't think I don't think our CDBG uh program is funding our our circles program. Um, but our circles program is having enormous success right now. We're having more people get out of poverty than we've ever seen before uh in the last year, higher numbers, and uh man, it's a great program to help people out of poverty. Thank you. Okay. Yeah. Thank you for all you do. We appreciate it. Okay. Next,

mayor council, my name is Todd Hixon. I'm the executive director for Safe Harbor Crisis Center. Assemil Hilstead. She is our development director. As I thought about how I want to tell you a little bit about ourselves, the first thing I wanted to say was thank you. It takes a team to accomplish a lot of these challenging tasks and you guys as a city and a board or a council and a mayor have been incredibly helpful and supportive of us. As most people know, we're a domestic violence sexual assault service provider and we deal with some of the more challenging I don't know parts of people's lives. And so the services that we're able to provide are incredibly critical. So far for the first two quarters of this last fiscal year, we have helped provide services to 398 Leighton residents. Leighton is one of the well one of is the uh city that as I often refer to our biggest customer. So, we're just incredibly grateful. Thank you every year for being supportive and helping us. And I just kind of want to turn time over to Emily and allow her to say a few words.

Yes. Thank you again. My name is Emily Hilstead and I'm the development director at Safe Harbor Crisis Center. Um, I want to just build off of what Todd mentioned about saying thank you to all of you. Um there is a lot of work to do in not only Utah but all in our county and we can only do it as a community. We I always think about one of our one of the clients that we can speak about came flee from a different state and chose Utah and not only chose Utah but chose Leighton to live in and flee to because they knew and they heard that we were a community that cared and would help. And when that client came to Safe Harbor Crisis Center, they were paired with advocates from housing advocates to shelter advocates to therapy to a place where they are now a part of our community and building an activity of dance for those around them that they can also help our community. So, she moved from one area that they didn't feel safe to a community that she did feel safe in. And again, I just want to say thank you for for this for the grant um and just everything else that you guys do for us and would like to invite anybody. I know it's far away, but November is evergreens. It's our 30th year of evergreens. So, it's a spectacular moment. And so I invite everybody to come and see our see our see our stuff. Thank you.

Yeah. Thank you. You guys provide a very desperately [clears throat] needed service here and we appreciate it. Thank you. Anyone else? No questions. Okay.

Yeah. Okay. Is there anyone else? Good evening, mayor and city council. I'm Marcy Clark and I'm from the Davis County Health Department and we are seeking CDBG funds to sustain and support the Davis links uh resource directory. For many years, we've heard from community members, what services and resources are available in our community and how do we access them? And this online resource directory fills that gap. So, the resource directory has about 2,000 local resources and services in it. Each of these wonderful programs that have pres been presented tonight are in the directory. We all brush shoulders together as we're in lots of meetings and we want the community to know about these important services and resources and they are all in the resource directory. The directory has services for all phases of life and for basic needs like food and housing as well as mental health and physical activity, family support. It is available in 130 different languages. So, it's very accessible to our community members. And the funding would help to sustain the directory to help community members become aware of the directory and to also continue to add resources that are important to the community um in the directory. The directory is available at davislinks.org. It's free online directory. So we'd uh appreciate your consideration. Uh can I ask a question? So tell us how you were what type of funding did you receive to stand this up and what type of funding are you even looking for? So the funding that we

initially used to set it up was COVID funding and that was um planned that funding was going to be planned to sustain it for a little bit but that was pulled um prematurely and so we are the health department will put in some funding to it. Um we are seeking funding from uh CDBG funding from Leighton from Clearfield and then we're going to seek um Davis County um SSBG funding as well to support it. Okay. So you'd accept anything then is what I'm hearing for you from you. Not a specific dollar amount.

Are you're you're asking for a specific dollar amount of what we're asking? We're asking for 10,000 in our grant application. Is that what you're asking from Leighton City? Yes. Oh, okay. Yeah. I didn't know that. Yes, that's what I was driving at. We didn't I didn't know what you were after.

Yes. And the reason is is because um as we've been going out in the community and sharing this, I think it was at COG when the mayors um some of the mayors learned about the Davis Links online resource directory and they said, "Well, why don't you um apply for CDBG funding to sustain it?" So, it was on it was suggested from city mayors Okay. Thank you. Thank you. Okay. Anyone else? Okay. Any discussion here, council?

Yeah. Do you want to discuss it or accept it as um I guess I I I appreciate you coming and um asking for funding um because we have uh did we hear from Lantern House? Are they here?

Okay. Because I we've had this discussion before. I've actually made this same comment before that um we do respect your taking time out of your schedules, especially when it's an evening night uh to not just assume that you're going to get the funding and not show up. So, I appreciate you showing up and I appreciate all of you guys for coming and sharing what you do because, you know, we we want to make sure this these funds are are going in the place that's that's required. Now, maybe I had a question for Morgan um if I could. Morgan, you're awesome. Uh, this is like your time to shine. Every time I I see you coming up, I'm like, it's C it's CDBG day because we [laughter] get to talk to Morgan. Um, so tell me maybe a little bit about that that request we just had. Um, and whether you think this and why maybe you don't see it as fitting into the the public service subrants which are capped at 15%. Uh and so just maybe tell me about where that came from and your thought process.

Yeah, unfortunately uh we we are saddled with that 15% cap for our public service partners. I I wish it was something that we could we could do away with because we could do a lot lot of good with with those funds. But that's where it is right now. Um and um as I I mentioned in the the work meeting earlier today, uh the main focus that we're we're tasked with with HUD is to uh make sure these these funds are are focused um mainly on housing type of activities to help people so they can have safe um affordable housing and then self-sufficiency is another highlight that we we should be focused on. So, like the Davis links is really just to try to get what what uh she was saying was it's kind of be a place where these folks could have more interactions from the community where they'd be known more, right? Where maybe they'd get more services and maybe the funds would be used better. But, um, Lantern House, um, remind me what they do again.

It's it's a homeless shelter. Okay. Yeah. So, just a just a homeless shelter. Yep. and they they service our our um uh homeless persons from Leighton City. They um been a partner with us for about eight or nine years and yeah, they the the funds that we provide help help with our our citizens. Yeah.

And so you you see just having them being a service provider themselves is a better use of the funds than than kind of an aggregator of here's all the information potentially in the community that you should know about. We'd have to take a look at that with our uh CDBG committee. That's our next step after this meeting is um myself and the other members of that committee. We'll look at all the applications that come in that are due next month and and we'll we'll just weigh um the needs and see what what benefits we we can get from all these these partners and which ones we we would recommend to you uh in May to to approve. Yeah,

I I appreciate that. Thanks for the uh additional information. And I I just would, you know, I I do appreciate actually being here. I think that's an important part of grant funding. So, uh, that's my two cents. Uh, and appreciate and look forward to hearing what you have to say when you come back in in May, Morgan. So, thank you. Sounds good. Thanks. Thank you. Anyone else? You what? Oh, they answered.

Yeah, my question was answered because we're looking at the 2526 funding. So, this is current funding. that is being used throughout the remainder of this year. Um and then we know it's on we're on public hearing tonight, but as Morgan mentioned, um this is not this is just the beginning of this process. So we'll hear more later. We'll also see a a budget suggestion for 2627, but what we're looking at tonight is what's currently being used, what's currently budgeted. So that was just my clarity.

Okay. Y Thank you. Okay. If there's no other action on this, then um I have a I may need some clarification here from the attorney knowing that this item will probably keep the public hearing open because you can it it can be closed. You can when it comes back up in May, it'll be another public hearing. It'll be fine. Okay. All right. Okay. But we won't take any action though tonight. So, we probably ought to deal with these individually is what I'm driving at here. So, um it open. Okay. So,

yeah, you could you could just leave it open for that if you'd like to if that makes it easier for you. Either way is fine. We have in the past, but certainly, you know, this council can decide if you want to keep it open or go ahead and close it tonight. Okay. in that we're going to leave it open then um no action will be taken on this item number A of the public hearing. So we'll now go ahead and move on to item number B which is a reszone request and uh Brad McCarth is going to present this item for us. Thank you mayor and councel. Um as you stated this is a reszone request. It's for the Hines at three farms. Um this is located at approximately

[snorts]

uh 2746 West Gentile Street. Uh this is the location in Leighton City. Um you see it's on the west side of of Leighton. Um and then this is the property and you can see the zoning all around. So you have RS zoning that's to the west and then agricultural zoning that is surrounding it. Um the majority of the property and also the village center uh zoning. The total acreage of the uh reszone request is 30 and a half acres. And uh you just see a closer view here. These are the different streets that this uh subdivision would connect into. Uh you have uh 150 north, 75 north to the west, as well as uh 325 north. Those will be connections into this subdivision. There's also the proposal to connect uh to 2700 west. Um so this shows the the overall area as part of the uh reszone. And then with the application, the applicant uh did provide a concept plan. Um as stated in your packet, um this is just a concept at this point. Nothing not exactly approving. If you were to approve the reszone tonight, you wouldn't be approving this concept. There are some things that still need to be corrected uh to meet engineering standards. And so it would still be required to go through the preliminary uh and then final subdivision plat process before they move forward. Um on uh January 13th, the planning commission reviewed the reszone request and forwarded a recommendation of approval to the city council on a unanimous vote. And the uh uh city staff uh concurs with that uh recommendation by the planning commission and recommends that the city council uh adopt ordinance 2601 uh to approve this reszone request to R110. Um any questions for staff?

Council, any questions? Yeah, just ignorance. I I look up there and it says 58 foot rightway. Is that normal? That is or I mean I I just wondered why it would be put there. Yep. Yeah. So, a 58t rideway is our standard rightway width for a residential street. Okay. Um a residential collector street that goes into a neighborhood and handles most of the traffic is 68 is excuse me 62 feet, but 58 is the standard residential uh right of way. Okay. Just just a reminder that that's not just the road, that's curb, gutter, sidewalk. Yep. Correct. Yeah. Okay. Any other questions?

No. You'll wait. Okay. Okay. Very good. Um, what we'll do now is just go ahead and turn it over to anyone in the audience that wishes to comment on item number B of our public hearing at this time. No one. Oh, once again, let me remind you just to state your name and what city. My name is Carlos. Uh, I live actually on 75 North um, one of the streets that's going to go through. I've never been to one of these meetings, so I'm not sure how this all works. It's okay.

So, forgive me if I if I'm if I asked the wrong question because I'm not sure how this works. Since I'm in that culde-sac, I'm just wondering the road I guess is going to go through straight. So, will they in that process, do they return that part of the land that's in the circle back to my house or how does that work? I guess I'm not quite understanding. No, that's an excellent question. I'm going to let Brad answer that for you.

Okay. Good question, Carlos. So, yeah, you're in the uh Bella Vista sub uh not the Bella Vista subdivision. It's it's a Bella subdivision. Sorry, excuse me. I can't remember. I think that's the last name of the subdivision, but yes, on the subdivision plat of the subdivision that you live in, um it is actually just a temporary turnaround right now for to for a fire uh truck to turn around. So, as that subdivision happens, it'll be required that they do dedicate that land back to you. So, um, that was a question and a concern that was brought up in the planning commission meeting was whether or not, uh, property owners there would be losing property. You'd actually be gaining property, um, there because you'll just it'll be straightened out and then it wouldn't be the temporary turnaround anymore.

And then I have one more quick question. I know that there was there's like a like a ditch that the farmers would get water and it kind of comes through my property. There's like a big hole there that the water runs through for the farmers. Would they fix that as well as well as the stuff on my property or would it stay like that? Well, we'll have to look into that a little bit with our engineering staff. I know that like with with all of our subdivisions um the water rights are granted there. And so if they are no longer wanting running water to th those properties, it likely would be that you know that ditch gets closed off or or piped. But that would be something that we would address as part of the the subdivision approval. But for sure something that we do need to address. Okay. And do I need to follow up on that myself?

Yeah, we'd be happy to follow up with you. Okay. Okay. Thank you. That was all. Thank you. No. Excellent questions. Thank you. Anyone else?

Okay. Seeing that there's none, I'll go ahead and bring it back to the council then for action. Um, regarding our public hearings, um, council, I'd need, uh, you to in your statement, please, uh, not state that we'll be keeping the public hearing open if you choose to on the community block draft, but we will close the public hearing on the reszone request and go ahead and take action on it. Yeah. I need one of you guys to take action.

Close it. Yeah. So, you got to make a motion. Close public. Madame Mayor, I'd like to make a motion that we close public hearing for item B only. And that you would like to propose the Sorry, I'm new at this. So, give me a minute. So, and then you need to say if you want to make a motion to accept. And I'd like to make a motion to accept reszone request Hind at three farm.

Okay, it's been moved and second. Um, so being that it's a public hearing, I'll take a roll call vote on this. I'll start down here with Council Member Bloxom. Uh, yeah. Before I vote, I just wanted to say thank you to the property owner and to the developer for coming to us with a beautiful R110 piece of property. Uh we appreciate I know I as a council member appreciate that uh very much. Uh and I vote affirmative. Okay. Council member Thomas, I don't know what affirm is, but I Okay, that's an I. Council member Smith Edmonson. I Okay, Council Member Clendos. Hi. Okay. And council member Morris. Hi.

Okay, there you have it. It's unanimous that we accept the reszone request for the Hines at uh Three Farms. And with that, um that concludes our meeting for this evening, unless there's any unfinished business that you need. Otherwise, I'll entertain a motion to adjourn. I would like to entertain a motion to to adjurnn. You'd like? [laughter] Yes. Ajourn.

I'll accept his motion to adjourn and thank everyone for being here this evening and for the um especially having the youth join us both from the youth court and the youth council which is a great night to have them with us. So, thank you everyone and have a good night.