City Council - Regular Meeting

Is Stacy Wemire here? Can you come up for a moment, please? We're going to be delayed for just a minute.

Okay, it's time to get started. I'm going to call this special meeting of the Lot and Transit Trust Authority to order. Please call the role. Hootin, here. EPS, here. Chapman, present. Gil, yes. Hampton present. Williams present. Warren quorum is established. Business item number one. Consider authorizing the chairperson of the city transit trust to sign the state public transit revolving fund program contract for FY26. Christine,

good evening. This is just an annual document for one of the grants that the um transit trust gets to operate laps. And we finally got the um form document from ODOT and so it's now coming to you for your approval. Are there questions or motion?

Motion to approve and a second discussion. Please call the roll or vote. Okay. Motion carries seven to zero bringing up item two. Consider approving lats to operate on Saturday schedule for Christmas Eve and New Year's Eve. Christie.

Yes. Um, over the last couple years, we have had um limited hours for Christmas Eve and New Year's Eve. Um, the Saturday schedule is 9:00 a.m. to 6:00 p. p.m. instead of the normal weekday operation of 7 to 7. Um, we are closed for Christmas Day and New Year's Day. So, this would just be Christmas Eve and New Year's Eve for the operation of 9:00 a.m. to 6:00 p.m.

Motion for approval. Is there second? We do have a second. Discussion. Please vote. Motion carry seven to zero. Bringing up item three, consider approving a purchase of seven hybrid electric buses using the FFY 2024 LON no grant under section 5339 of the Federal Transit Administration for capital funding of buses and bus facilities. Christie,

you might remember back in late 2024, um, we did award a we were awarded a grant for the purchase of these buses, over $6 million. And the local match for that is about 1.4 a little under 1.5 and that local match will be coming from LAT's um program income, which is basically state funds, contributions from the LPS grant or LPS agreement, um, fair revenue and advertising revenue. So, this will not cost the city per se anything. It'll be latch and program income and our grant and we'll get seven hybrid buses. Questions or motion? Quick question. Yes, sir.

I had a phone call today just coincidentally. Um, when will we see these?

Don't hold your breath. Um, if we get these ordered soon, um, we're looking at summer of 27. Um we have already been been told by the actual builder Gillig um they are the contractor that was awarded all the um FIFA World Cup buses and so anything that's in production that FIFA needs will go towards them and they'll start over again on our order. So we are right in that time frame where they may start out as our buses but then they'll get shipped to FIFA to finish that order then they'll come back to us. So, we would be lucky if we get them summer of 27, but sooner we get the order in, the sooner we can we can get them.

Motion for approval and a second. Discussion, please vote. Motion carries seven to zero. Do I have a motion for German? Have a motion for German and a second. Please call the role. Hin. Yes. EPS. Yes. Chapman. Gil. Wager. Williams. Yes.

Warren. At this time, I will call this regularly scheduled meeting of the Lton City Council to order. Please stand for the invocation by Daniel Rodriguez of Light of the World Church. And remain standing for the pledge of allegiance. Is Pastor Rodriguez here? All right. Yes, sir. And you'll need to make sure the red light is on.

Good afternoon to everyone present. It is a pleasure for us to be here at this gathering. I invite you to give thanks to God for what we have received from his hands.

Lord, on this day we come to thank you for everything you've given us till this moment.

Lord, you have given us life, health, our families, our jobs, and the air we breathe. We ask you Lord for all the people who are going through a difficult situation whether it be financial or health related. We ask you Lord you bless our families and that we may united. May we always be united. Lord, we ask you you bless everyone here present with us today. The mayor of this city, may you bless him and give him wisdom to make the best decisions. Lord, we ask you to take care of the great city of Lton and give it great prosperity. Lord, we ask you you take care of

everything that we do today and that it be with great joy and for everyone here today. Thank you Lord. Thank you for having mercy of us. We are in your hands. Amen. Amen.

Amen. On behalf of the apostle of Jesus Christ Garcia, he wishes that the peace and the grace of Jesus Christ dwell in each and one of your hearts. Merry Christmas and have a h happy new year. God bless you all. Thank you. Merry Christmas. Thank you very much.

Thank you to the flag of the United States of America and to the stands one nation for all. Okay. And please call the role. Hin, eps, Chapman, Gil, Hampton, Weaguer, Williams, Warren.

Okay. And up first is a presentation for citizen of the month with Brooke Brown and the Women's Commission. Please come forward. test. Is it working?

Yeah. Okay. All right. I love citizen of the month. And this month's citizen of the month is Brooke Brown. And we're gonna we're going to learn a lot here about what all Brooke does and why the mayor's commission on the status of women chose Brooke to be our citizen of the month. Whereas Brooke has been a devoted pillar of the law enforcement community for more than a decade, dedicating her time, talents, and compassion to uplifting and empowering veterans. Whereas recognizing the hardships many veterans face, Brooke founded Grander of Grace in 2019, later establishing it as a 501c3 nonprofit public charity with her husband in 2021 with a mission to restore dignity, stability, and hope to those who have served our nation. Whereas through grander of grace, Brooke provides vital services including housing assistance, transportation, food and hygiene essentials, VA benefits navigation, case management, and personalized mentorship, positively impacting the lives of more than 100 veterans and their families. Whereas Brook's pro brother's program has become a cornerstone of her outreach, fostering camaraderie and belonging among justice involved veterans and those overcoming homelessness. And every weekend she opens her family home to host meals that remind veterans they are valued, supported, and part of a brotherhood. Brooke serves entirely as a volunteer, giving generously of her time and resources while also contributing to the broader community through her full-time

work with Work Ready Lton and her leadership as chair of the outreach committee of the Lton Housing Task Force powered by Mike Community Development and Resource Center. Whereas her humility, faith-driven service, and unwavering commitment to veterans reflects the highest ideals of citizenship and strength and strengthen the lot for community. I do hereby proclaim Brooke Brown as citizen of the month for December 2025. On behalf of the city of Lton, thank you for setting an inspirational example for others that rises to the highest level of some kind of wonderful. Very proud of you. [applause] [applause]

Yeah, let him get a picture. Now these guys have their I love pins on your

Brooke. So proud of you. Would you like to say? You know, I am I'm truly blessed to to get to serve here in Lton and the incredible um individuals that I get to serve alongside, including many sitting behind me. Um just the support um the city of Law in I don't think there's another city like it. Um we are truly blessed and blessed to serve alongside these wonderful women and um yeah, I I'm blessed to just get to do what I do. So, I will continue and um if you guys have any veterans in need, you can always reach out. Let's appreciate [applause]

Hold on. And now we have a word from our chairman of the mayor's commission on the status of women. W Miss Alurn, we like to say we appreciate all that you do for the veterans. I know we had the husband come here because we know he's he works alongside you to help support you. But Liz, you saw her up here tonight. We would like for anyone, if you know someone that's doing volunteer services, quietly, loudly, or whatever, will you please submit their names for us to notify them and and let them be the light, a beacon for others in the community? [applause]

Thank you, God. Okay. And now we move on to reports by the mayor, city council, and city manager. We're going to start today with city manager.

Mayor and council, good evening. Um, I have two comments. one, we're about to mail out some letters. The public utilities department is at the end of this month. And the letters will remind our um property owners that have um galvanized metal pipe and lead pipe behind the meter, so their service lines off the main that those have to be replaced within three years. So, we sent out mailers this time last year. We're going to remind again this year and that affects about 500 households in the city of Lton. Um, and those lines went in before the code was changed in 1991 that disallowed those lines. So, the EPA has gotten to the point that where they're requiring us to phase them out. So, we're notifying the property owners that that is going to have to be replaced within three years. So, that will come out at the end of the month as you get those calls. That's what it'll be about. And then secondly, we're going to do one more uh clean clean stream Saturday on December 21st, and that's going to be in the Olsen Park area, Numu Creek that goes through the park. That segment of the creek will be cleaned. So, we look forward to that.

Well, Cam may be more dedicated than I thought doing a stream clean out on December 21. That's pretty amazing. Ward one. Okay, word two. As usual, I want to make sure everyone knows that there are things to do here in Lton. My good friend Jason has told me 13th is jam-packed. 13th of December, we have the Lon Schubert Music Club handles the Messiah at 7:30 p.m. and that's at Lton High School. And then on the 13th starting at 5:00 pm all the way till it looks like 7 or 8 on the 13th. Yeah, it probably end at 8. Uh there's a host of performers at Elbert Thomas Park live performances. Lton Ballet Theater, Great Gator Galilee Baptist Church, MacArthur High School, uh will all be performing in at Holiday in the Park. So there are things to do. Please go out and support and get the kids out, let them do some things.

Councilwoman,

mayor, council, this is my last regular council meeting after six years. And I just want to say a big uh thank you to those in W three who supported me and voted for me. And I have learned so much about so many things I never thought I would ever have to know. And it's so it has been so interesting and also I want to applaud everyone on this dis because your vision for our future in Wton is so important and also I want to thank all of the city staff. My goodness, we have remarkable people working every day for the citizens of Lton here in town and they need to be uplifted even when we're complaining to them. They have really done a wonderful job. So that's all I need to say. Thank you.

More.

We do have great people. We're really lucky. Great, great, great bunch of people helping us all run this city. Uh quickly, the road program is alive and well. We'll be voting later tonight to start another four roads. Uh Fort Sill Boulevard, uh 52nd Street, and one other one. So, we'll start those right after the first of the year probably. Like I said, we'll vote on them tonight. 38 streets fixing to come along and they'll make pretty good progress on the second half of that because there's no road or no curb cuts. In other words, no businesses along there that we'll have to work with. And then, of course, 38 to 52nd on Lee, that's already under contract. So, that's good. And and before I go, I got to mention the farmers market because Allan isn't here and I know he'd want me to. So, I went down there Saturday and it's there and it's alive and well and a lot of good stuff was going on and good food. Thank you.

So, it is the last meeting of Councilwoman Chapman and uh Councilman Gil and we will have a little bit of a ceremony at our swearing in for the two of you. But I just want to say today, you guys made a difference. And I think that you leave your last meeting knowing you made a difference in your community and that's a pretty powerful thing and I wish more citizens would understand the feeling that gives you of satisfaction and throw their hat in the ring. So, God bless you guys both and listen to everybody. It is Christmas coming up quick and you better get your shopping done and don't forget to shop local. Now, I want to tell you merry Christmas to everybody. We're so blessed to have the community that we have and the the camaraderie that we have. And I want to say I'm blessed to get to work with a council that's all moving in the same direction. And I've been blessed since I got here with a council where everybody moves in the same direction. And that is how we've had progress in this city. And this last year has just well, you ain't seen nothing yet. Wait till next year. that this year there's been tremendous progress. So, merry Christmas and word six.

Thank you, Mayor, City Council. Um, just want to remind everyone, I appreciate our our media department uh putting out a note on the Wifac. Uh, it's that time of year to receive uh or to apply if you're going to apply for a WIFAC grant. Again, the Wifac committee is about uh reaching at risk youth. Uh and so those applications are now available, I believe, till the end of January, last business day in January. And they're having training sessions right now. And so those are mandatory. So I encourage you uh if you're interested in applying, please apply. And of course uh you can get with our city auditor. she is going to be teaching those classes. Thank you.

All right. And Councilwoman, yes. I just like to thank everyone who's out tonight. I see a lot of my constituents in the audience and thank you so much for coming and supporting and giving more knowledge about how the city council uh runs. I thank you for your emails, for your texts, phone calls, because it does actually take a a village in order for our neighborhoods to continue uh to grow. Thank you so much for your help.

One more day. Um partially just reiterate what what's been said. Um, I had the opportunity is not the right word, but um, I have been on councils before when members turned off or didn't didn't take office again. And I have experienced years when we didn't get anything accomplished. uh we showed up and and passed a budget pretty much and that was about it for the year because everybody wanted to squabble and argue and and we just didn't accomplish anything. And it is so refreshing uh to be a member of a council that is going to be able to show the public uh things that have happened and improve the lives of of the voters and and the general public. And I just want to say how much I have enjoyed serving with uh Councilwoman Chapman and Councilman Gil. Um it has been a joy and a pleasure. All right, with that we'll move on with the agenda and we do have one agenda change. We're striking item number 26. 26. And we did have uh Mr. Butler signed up to speak on that and we'll have to get back to Mr. because we're going to be striking that item. Uh we're also from the consent agenda going to pull items 2, 9, and 11. 2, 9, and 11. Council, do you have any other items you want to pull from the consent agenda? Seeing none, can I get a motion? Mayor and Council, I would make a motion to

approve the consent agenda, including the addendum item, uh, with the exception of items number 2, 9, and 11. Okay. And that does include the addendum item and the second. We do have a second. Please vote. Okay, Stacy, you want to go ahead and make your way up front? And this brings up item number Oh, the item passes seven to zero. And item number two, consider the following torque claims recommended for approval. Terry Jones, DVA Barefoot LLC in the reduced amount of $9,173.15 and Stacy and Robert Waymire in the reduced amount of $2,128. Um, I think obviously Miss Wayer is only here for her claim. Is that correct? So, can I get a motion to go ahead and pass the the uh staff recommendation on Terry Jones DBA Barefoot LLC?

So, moved. Have a second. Please vote. I hope I said your name right. Did I? We Meer. Okay, thank you. Okay. The uh Motion for the first part of that passes seven to zero. And Garris, tell us about the claim on Stacy and Robert Whmer.

All right. Good evening, Mayor Council. Usually, [clears throat] I'm up here to talk about um items that we've recommended to you all for uh denial. Tonight, that's a little different. We're here on an approval. Um I'll give you a little bit of the background information. Claimment Stacy Wayer alleges that on September 16th, 2025 at approximately 12:15 p.m. She was driving southbound on Northeast Carver Street, heard a crash hit her car on her driver's side fender. She alleges that she pulled over to check to see if a lawn mower in the area, a city lawn mower, had done any damage uh to her vehicle and saw that the concrete had been thrown from the mower and made a dent in the side of her car um where the paint was scratched down to the metal. Um she then stopped. She alleged she stopped and showed that damage to the city employee Jesse Munoz and his supervisor Mike um with the city of Lton Parks and Recreation Division. Miss Wayey Meyer submitted two estimates for repair. One from B&M Collision in the amount of $5,110.14. Another estimate was submitted from Mullen's Collision Repair in the amount of $1,811.95. Um, she also submitted an estimate from Ian Holdings LLC in the amount of $1,224.93 for a premium SUV rental while her work on her car was getting done. Um, in cases like this, the city claims investigator along with myself review and assess for potential liability. Um, in that review of potential liability, we did recommend this in the amount of an approval. Um the difference here is that the city always asks that you submit two estimates for the damage that you um have alleged that was done to your person, your vehicle, your house, whatever it is. Um and those two estimates, it's submitted by the claimant. So, she's the one who provided those estimates. We will always recommend approval for the amount of those estimates and the one that's the

lower amount here. that case today. Um the lower amount came from the Mullen's collision repair and the amount of $1,8115. Further, we took a look at her request for a rental car. We obliged, but we did not oblige for a premium SUV. Um we recommended approval for a 7-day midsize rental in the amount of 2.8833. The total recommendation for our approval was $2,10028. And so my recommendation remains the same that you uh recommend approval in the amount of 2128. Miss Wayey Meer, uh what do you have to tell us?

Um the approval for Mulland, he will not do it. Oh, sorry. He he gave me the estimate, but with it being too new. It's a Toyota Land Cruiser and it's a $73,000 vehicle and it was brand new and I took it to B&M and they gave me another one today with all the electronics that they would have to fix and be approved for me to even drive it. Everything they would do for the insurance, there's a difference of 4,31186 that would be out of my pocket and I'm not the one that did it. So, what what kind of damage did this lawn mower do

council. I printed pictures of the damage that uh was alleged from this. I only printed three, so I'll pass them around. So, I'm no mechanic. Um, but I I'm confused about how cars electronics are messed up from a rock hitting the side of your vehicle. Um, I don't know the inner workings of the car or how that's going to work. Um, as far as the repair goes, um, again, we asked Miss Weer to submit these estimates. She submitted two estimates. We recommended approval for the lower amount. And so are you are you telling us that the person that the $1,800 estimate will not do it now for 18?

They don't want to touch it. And you went back. The only one willing is B&M collision. And B&M wants even more or they just today they did all the stuff that they said would make it everything. And I gave you all a copy today that they printed out and calibrations and all this stuff. They're going to have to match the hood. They're going to have to match the side. They're going to have to match the front. There's bug. And did you did you take this information you're giving us now to Garrett? No, I just got that one today, but the other one was a difference what they didn't that I originally put in. So, that was like

Okay. So, you haven't you have not discussed this um new information with the legal department? Well, B&M would honor their first one that Okay. Please, please just tell me, did you did the information you're giving us today, did you take it to our legal department? Yes, sir. It was Macy I talked to on the phone. What can you tell me about that, Garrett?

I assume she's talking about Mincy, our claims um investigation uh coordinator. Um I don't know. I mean, the only thing that I can say is that when we're presented with estimates, I I don't know why she's saying the second estimate now will not repair her vehicle. Um, that's not going to change my opinion on the recommendation for this claim. It's about a $4,000 difference for a dimesized dent in her vehicle. Okay, council, I'm going to recommend somebody make a motion to uh have the staff visit with the claimant again and bring back after they re-evaluate this, bring back their recommendation at the first meeting of January if possible.

I would make that motion. Uh, I would like to add to it though that if we could get and I can tell you after the meeting two or three different companies that can give you an estimate, it's going to be a whole lot less than Okay. Do we have a second? Second. We do have a second. Discussion. Please vote. Okay. Motion carries even to zero. Ma'am, do you understand what we just did?

No, I've been waiting. you you need to get with the legal department, the individuals you've been dealing with, and you need to go through the problems with them, and they will evaluate the situation and determine what the recommendation to the council is. Okay. My question is, if I turn it into my insurance, can I get it fixed because it's going to rust? I don't know that. So,

the lawyer may be able to tell you something. I don't know, but we can. Thank you for coming. Um, okay. And that brings up the next item that we pulled was number nine. Consider and authorize the installation of a 4-inch water line to replace the existing line servicing the Wedgewood Water Association and direct the city manager to determine payment options for the delinquent water bill payment overages and continued revenue revenue losses as recommended by the water conservation council committee meeting on November 21, 2025 at 11:00 a.m. Rusty?

Yes. Uh the this item went to the water conservation committee on November the 21st. uh uh to review the proposed uh installation of this 4-in water man. And uh that uh committee met and reviewed it and came back with a recommendation to bring it to council with a recommendation to to install this line and also uh uh for establishing a means of recover recovering the cost for the the water line.

Okay. My question is the same thing it was before. How are the citizens going to recover their funds for this water line outside the city limits?

Okay. In the attachments, there's a a a spreadsheet that shows over a time period the cost of the line estimated today based upon the the actual material quotes and the hours that it would take to install the lines approximately $43,000. Uh original estimates was about 60,000. So now it's uh with the firm firm prices of the material vendors uh $43,000 estimated cost. That cost can be recovered by with an in the outside water sales agreement by an assessment uh of $25 per the seven current 10 uh pro uh properties at $25 per month uh until that uh amount of the actual cost of installing this line is paid off. If any new vendors uh new residents connect to this line, they will pay a onetime fee of $3,500 which will be deducted from the amount of the other uh seven existing customers. New customers would pay for it upfront. Existing customers, it's p paid over time.

And what about the uh delinquent water bill? the delinquent water bill that right there can be recovered at approximately $12 per month uh over a time period also. That's one that's one method of All right, I'm good questions. How long is the time period?

The the if if nobody else connects to the main, that $25 is a 20-year uh payback. But if someone else if for every service if it takes seven services additional services connect to that main that that's cut half into that cuts down to 10 years. If if 15 people connect to it it cuts down to six years. Okay. So it's an amount of money and we've set a payment and we're making it sounds like we're not charging interest. No, we're not charging interest.

Okay. Tiffany Demarcus signed up to speak on this. Tiffany, if you please come forward. And I've got Tiffany's address and everything right here. Yes.

Hi. I have been working with these residents for approximately four years now. Um, I've did a lot of work on the lines, repaired them due to one individual which I believe has been caught in the act by you know, actually breaking your valve. Um, there's been like you charged those people for his for something that he actually got caught by a city worker. You know, the the damage to have Andy's I think Andy's come in and and redo that plus the cost of the valve and how come you can't prosecute that him individually?

Well, that's new information to me. Do you know about this, city manager? I've heard some general stories about it, but I don't know any specifics. There's an 8,000. Their delinquent a bill is $28,000. $8,779 is due to damage caused to a water meter and a valve. Now, who we do not we did not say who did it, but someone in that that area went and broke the meter and the valve trying to shut the water off and we had to hire a contractor to go repair that. And that is included in their delinquent bill. But who did it? Who did it? We did not see them. Ma'am, are you telling me you saw who did this?

No. What is the name? Kurt Scott Kurt Scott was superintendent at that time, but he they did not have documentation who did the damages. Maybe we could get a motion to approve this and direct the city manager to investigate and see if we can Mr. come to a conclusion.

I'll make that motion to approve it. I've been working with Tiffany. Uh, I understand that the sheriff went out today to start an investigation on this very thing so he could work with the city on this trying we know who it is, but [clears throat] we we've got to get the proof. But still, all that being said, and we will get to that. We will get a conclusion to that. But we still have people there that are our neighbors and they do need water. We're not giving them anything for free. They're going to pay for it. But we as a city should take care of our neighbors. And if there's a way to legally go against somebody that certainly will certainly look at that option. Is your motion what I quoted? It is.

Okay. Is there a second? Do you have a second discussion? Yes, mayor. Thank you. A question I have, Rusty, is is there a way that maybe this has already been dealt with that those residents in this area that would be benefiting from this 4-in line that that the money owed to the city is going to be added to their home if they sell their home. carrying it carrying it forward to the next owners to where oh well you're out the money now.

It it would it it goes against the water bill and then that's how it's the the only way we have of recovering it. Uh since it's outside the city limits it's inside the city limits then we could do an improvement district and do it against their property taxes. Oh, we can't do it because they're not in the city. Not in the city limits. So we cannot do an improvement district outside the city limits. I just want to make sure the citizens get their money back.

But but the the those those accounts if they if someone else comes in, if one of the tenants leaves, someone else comes in those seven basic fees, they will continue. They will be a new service agreement, they will have to pay what's remaining on that fee to to get their new contract. Okay. Thank you, Mr. Councilman. Oh. Oh, I'm sorry.

It would be an advantage for us for somebody to actually move because then a new person would come in and pay the full amount upfront. Correct. So, so Mr. Chapman, 20 years is what we're looking at. If nobody else connects to it, it's 20 years. That's a big if to me. I mean, 20 years is a long time to recover this amount of money. I I I applaud you of trying to make this arrangement, but it just seems so out of sight to me.

Councilwoman Chapman, we also ran the numbers for 15 years. And what what was that figure resting? It was $40 a month to bring it down to 15 years. So, which starts getting it up there quite a bit. Mr. Good.

Well, let me I sat on that committee and one of the problems we want to help these people. They need help, but we don't want to give them anything that they don't have coming because it is taxpayers money. So, every one of these people are handicapped andor disabil they have disabilities and that they're on fixed incomes. So, if you go up where it's prohibitive, then they're not going to be able to pay it. I mean, everyone would like to get a payback in seven years or sooner. That's kind of the standard, but we can't do it. So, we're faced with a dilemma. And we've been working on this for not a month or two, but actually, this has been going on for three years and then before that, but I mean, our attention. So, that Rusty worked on these numbers a lot. I know. And so, we had to get something to get the money back for for the citizens, but at the same time make it reason. for these people that are on a fixed income because by the time you pay the water bill and pay for the line and then pay for the delinquency, it it's still pretty high. And so we hope that they will sell these properties and new people will come in and we can recover it real fast. So that's the reason for the fee structure as it is. Is it ideal? No, it's not ideal that it's uh it's the best we can come up with and we either live with it or we don't. Yes. What's the $3,500 cover?

It it it's basically the installation of the line if it and that right there is taken into consideration. There's approximately 21 lots besides these seven that feasibly could connect to it. And we just picked picked a good average based upon some of the commercial facilities that don't have water there that would probably connect to it. So if those connect to it, that would a if seven connect to it, that has an average bill, all of them paying $3,500. If seven of them, seven additionals connect to it. That's why that onetime fee and it gets paid up front. So Sure. What about the delinquent amount though? That that's

when someone new moves in, what happens with that? That right there uh if the delinquent bill, that right there is is they have a policy in and revenue services on And I'm not that's not my area of expertise on the billing for a delinquent on a property. So the delinquency and repair. Yes, Miss Williams. I'm sorry. How much you say the delinquent delinquency bias? S

the the water delinquency is $17,000. There's a pumping fee of 240. Uh a cap out of 241. Rica out outside is 266. Uh late fees is almost $2,000 and that 89 $8,700 for the damage to the water metering valve. But the actual total of all that's $28,000 and it's increasing each month by approximately. So our agreement for repayment is with the association and not with the individuals. It' be with the individuals. Each one have a new pardon me.

It'd be with the individuals. Each one would have an individual service account. The association no longer exists. Okay. Okay. So, our agreement was that is with each individual. And what are the holes in this that the citizens won't get their money back? That's really the question. As long if no one if they sell the property and no water connection is ever made, then there's there's that's the hole. If water connection is ever made to that lot, then the city will get their money.

Okay, ready to vote? No more questions? Let's vote. Motion carry 6 to one. 6 to one. Thank you. That brings up item 11. Consider approving a second amendment to the employment agreement between city of Lton and John Ratliff and authorize the mayor and city clerk to execute the agreement. Matina Davis has to speak on this item.

Yes, ma'am.

Good evening, Mayor and members of the council. I'm here today to address the recent decision to approve a raise for the city manager. We are operating under a context of severe financial and operational issues that demand extreme physical caution and accountability at the management level. I urge the council to consider the following outstanding problems. Cyber fraud impacting city finances. The complex dissolution of the great planes technology development trust. Ongoing financial account accountability questions regarding the millions of public dollars tied to the FISTA. financial instalability highlighted by the cycle through many financial directors in the precision budget funding issues, the litigations and the fallout surrounding the Westwind development, the recent critical water crisis in the Wedgewood addition, the tenantbased housing, rental assistant at the Lenon Housing Authority. Given these extensive lists of high stakes ongoing failures and crisis all occurring under the current administration structure, I must ask for the transparent explanation. My core question to the city council is as a concerned citizen, what pos specific measurable achievements or improvements in managing these crisis prompt the decision to increase the city manager's compensation at this time? Thank you.

Thank you. Can I have a motion for approval? [snorts] Motion for approval. Is there a second? Please vote. Motion carries. 7 to zero. Bringing up business item number 16. Consider holding a public hearing and recommend approval of the environmental review record ERR for the community development block grant CDBG and home investment partnerships home programs proposed projects and activities for fiscal federal fiscal year 2025. Robert,

good evening uh mayor, city council. Um, HUD requires grantees to submit um environmental reviews every year uh in accordance with uh title 24 CFR58.14 which entails responsibility uh the responsible entities to consult with environmental agencies across the state federal and non-federal entities in preparation for uh environmental assessments and other environmental reviews undertaken on the community development block grant and home investment part partnership programs proposed projects for fiscal year 2025. As such, letters have been letters have been sent to the um to those agencies across the state, those federal agencies and those non-federal agencies. Um and we received no response with the exception of ODC ODQ. Um and they anticipate no adverse uh environmental impact from any of the projects uh forecasted for 2020 2025. Uh in accordance with uh the citizen participation plan, the environmental review went out to all the recognized public spaces for public participation on the 12th of October and was retrieved on the 17th of November uh meeting the 30-day posting requirement and with zero input from the public. And as such, um, at the hearing on the 4th of December, uh, the CPC recommended approval of the 2025 ERR environmental review um for submission to HUD and authorized the mayor to sign all necessary documents required to submit the

approved ER. And at this time, we're just asking for that approval.

Uh, council, do you have questions? We're going to hold a public hearing. So, please don't make comments until after that time. Any questions? Okay. Seeing none, I'm going to open the public hearing. Anybody wishing to speak on this item, please come forward at this time. Seeing no one, I'm going to close the public hearing. Council move for approval. And we do have a second. Discussion. Please vote. Motion carry 7 to zero. Bringing up item 17. to consider a request from the property owner for additional time to remodel the structure located at 708 Southwest High Avenue per section 611108 section D that states after 180 days the property would go back to city council for specific authorization by the council John

mayor council property at 708 southwest I avenue uh this structure was brought and declared dilapidated 326 to 25. Uh the property owner has been working on the structure. As you can see, uh the pictures on the before on the left and on the right is the current photos. Uh this house had vagrants that were living inside of it. Uh as you can see, the property owner has now uh moved out the vagrants, cleaned up the property. He does have boarding and securing on the windows because the windows keep breaking out. So that's one of the last things that he's wanting to remove to make sure that nobody gets to the house. Um he has inspections on this for electrical and he's currently waiting for his uh plumbing inspection. And then this is the back of the house right there where you can see the new trim, new door, uh and he's actually cleaned the siding and new electrical services in uh installed on that. Any questions?

Staff recommendation is to allow to continue with the permit. Okay. What word is this in? W five. Ward five. Yes, sir. Okay. Um council,

I move to approve and give the extension. Okay, I have a motion for approval and a second. Discussion, please vote. Motion carries seven to zero. Thank you. Bringing up 18. consider holding public a public hearing and appro and approving a resolution creating the Willow Springs neighborhood water main improvement district directing staff to move forward with the construction of the improvements. Christie

council, we've um discussed this um improvement district a few times now. Um back on November 4th, uh council approved setting a public hearing for today. So today is the public hearing. worst case scen Oh, I guess I have slides. Again, the improvement district is just the Willow Springs town houses and condos right there off of 67th Street. Again, these are some of the numbers we are presenting today. Worstcase scenarios. This is based off an estimate we've got from Garver Engineering. also includes um the project management, obtaining easements, staff time, everything that we could think of to call it a worstcase scenario. Again, depending on your definition of worst case scenario, is that the total cost or is that at the per per um property owner per year cost? So, we put in there the 15 years and the 30 years. So worstcase scenario based off of the, you know, $1.3 million project. Again, that is with a 30% contingency. Worst case scenario, you're looking at, you know, the 1.7 or the 2.1. Based off the 65 property owners, as you can tell, this the 15 years would be about $1,700 a year. The um 30 years would be about $1,100 a year. Again, this is worst case scenario. So when we go out for bid and then construct a project, we'll know exactly what those costs are and that's based off of that. That'll be actually what the lean is on the properties and we'll come back to council again to verify that those actual construction costs. So

Mr. Gil, so how is this designed exactly? We're going to we're going to do the work up front, material labor, then they're going to do a long-term payout. Yes. Yeah. will be out no money in the long run. Correct. Yes. This is an improvement district. So, we put a lean on their property and that protects our interest until we've recouped all of our money. This is a payment schedule on how they're going to pay it. Yes, sir. Yeah. So, we've um the the um 15-year payout.

Well, the the property owners are requesting 30. They want the lowest annual payment possible. So, that gets you out the 30 years. And that's based off of um what they would recommend is as low as we can get the payment on an annual basis. But again, when we know what the actual cost is, that comes back to council again and you guys get to decide the actual repayment terms. How do we handle the interest on that? At what rate? And as as it's calculated now at 3.5 and that's based off of what number Rusty has given me. Okay. That'll be a variance on every five years to adjust or I think that was fixed every six years. It was it's fixed. The 3.5 is fixed.

Okay. How did we find ourselves in this position is what I was curious about. Um this is a a private um association and so they had private water lines that were constructed back in the early 80s. Um they had, you know, over the years they've had repair costs that their association fees just haven't been able to keep up with. They sought out We took it into the city. It's part of the city, but it's private water lines, private streets, private sewer lines. It's just a private development inside the city limits. Um they have tried to get loans themselves. They've tried to go out for grants. Um this is kind of their their last ditch effort um to to get their water lines replaced so that they can sustain um living there.

The only question I have on this, it looks like it's a it's a reasonable method, but uh I think 30 years is a long time. I think Linda was worried about 20 years. I like projects that are seven no more than 10. Now that might be a little stout, but I think it's something we really need to look at. City manager maybe or Yeah. And again, this 30 years 30 years is a long time for something. It is you've got to do it again. Yes. Again, this is worst case scenario. And so this is, you know, as low as we could actually possibly get the payment. But again, once we have the actual numbers, you'll see me again and we'll set another public hearing and set the loan terms and stuff like that at that time. Okay. So, this is just for public hearing. You're not

Yes, sir. Yeah. This is we're not locking in any loan payments. The only thing I can say is I think we really need to look at the interest rate as well as the term of the loan. And uh from what the worst case scenario is, I don't think that's very good business for the city. I think we need to address that on a more acute, you know, basis. Well, this basically come, this is per state statute. This whole process, this worst case scenario is basically after today if it does get approved, you won't hear from us until the project is already completed. That's just the way it works. Well, I don't care if we hear from you, but it's the payment I'm worried about.

Yes. No, we'll go out for bit. Like, we haven't even spent the money to go get full plans yet to put it out for bid. And so, this is just you have to just do it so much preliminary ahead of time. And this is just the worst case scenario. Thank you, Chris. You're welcome. Yes, Miss Williams. So, you said they couldn't get a loan from the bank. That is my understanding. Yes. Okay. I I Oh, go ahead, M. I'm sorry.

Just a couple of questions. Um, the How does And just please excuse my ignorance. I'm asking to educate myself. How does the lean work? Because there's I'm assuming there are multiple property owners for each one of the condos or something. No, there's just one property owner per unit. Property owner per unit. Yeah. Yeah. And that's that's how they're taxed. That's how they're the land records are are kept. Um they sell it in a unit. It's a condo association. So when you purchase a condo, you purchase just the unit. And so all 65 of those property owners would would get a lean on their property for their um their part of of the

over. That's what I needed. You just hit it. I just wanted to make sure it was just for their part of the the total. Yeah. If you've um it's somewhat similar to some of the neighborhood services leans. It's you see, you know, on one lean there's several different property owners listed and it's an amount per per property. It'll be something like that. you we'll list every property owner with their amount. So, whatever the total amount ends up being, it's divided by the 65 and we advertise it however you guys see fit.

Okay. I know that you said that this is the worst case scenario, but what is the likelihood that it'll come in higher than this? Because if I understand you, it it won't because once we approve it, it we don't see it again. the the cost here has a 35% contingency 30% contingency.

When to relieve your anxiety, you when a motion is finally made and we haven't held the public hearing yet, the motion could be to cap it at this and bring it back if it's more if the bid is more than that. So, there's ways to protect what we're doing. Okay. Now, I've got a question for you because I really like the idea of improvement districts and I like the idea of what we're doing here, taking a dilapidated line that's private, making it a public line and they paying for it just like they were the original developers of the property would have to do. And then we're in charge of taking care of it. We install it to our standards. And I know your standards. to rock it in, do a good job. Now, I love all that. I've always thought improvement districts had a limit of 15 years. Um, am I just wrong? Because I'm I'm okay with being wrong, but they don't have a limit.

Yeah, we were able not to find anything in state statute that said limited 15 years. No, it's really related to your funding financing. Uh and most of our the funding for this would most likely be an FAP loan through OWRB and those for water infrastructure are a 30-year can be done for 30 years. They can be done for less but they can be done for 30 years and that interest rate is based upon OWRB's FAP loans. Okay. At this time I open the public hearing. Anybody wishing to speak on this item please come forward at this time. Seeing none, I'm going to close the public hearing. Mr. Gil, did you have another comment?

Yeah, I want to make one more comment because what's your time period for this for construction? The the we we will be bringing back a conditional uh contract for design in January. Uh and it'll be conditional upon the the loan application and getting the loan approved. What's your guess? A year. Uh probably would be mine. Once we moved, it'd be about four months for design. Yeah. And then probably about eight months for construction. So about a year once we start the money process, how are we going to address the interest on that money? Because the money's locked down when we do the loan. The interest is locked down. But them paying us back. So you're going to lock the interest into the payment and once it's complete, they're going to start paying.

Yes. Okay. So my only other thing I want to say is that uh I think we really really need to look at the length of the loan and even 15 years is you know yeah the next

the process moving forward is if it gets approved tonight um you know we'll go out secure the funding get the rest of the um the plans get it bid get it constructed we'll come back again set another public hearing then come back for that public hearing and that will be the real numbers and the terms will be decided at that time. So we'll have at at that second public hearing we'll have the exact numbers exact terms and we'll lay it out 10 15 20 25 30 and um you guys it'll be up to you. What is the useful life of what you're putting in Rusty? Is it 70 years late?

The useful life of the PVC pipe barring someone drilling into it or damaging it is a 100redy year life on PVC. Fire hydrants and the valves are 50 to 75 years. So this is uh 30 years still has useful life. Okay.

All right. Thank you. Um Okay, council. Uh yes, Mr. Warren. Uh just a quick question for clarification about other things in the future really. Um is there a reason that this is not a adorum payment rather than a utility payment? Is it because it's utilities or did they just choose not to go adorum?

The state statute pretty much lays out how you do it and we it just basically says recoup the cost. We decided not to go through the county um because one, the county would retain the administrative fees and two, if you didn't pay it, then we could have we have a chance of losing a piece of property in like a in a tax sale. And so, we will be billing the city will be billing annually ourselves to make sure we recoup that that amount and none of the fees get to somebody else. And we can set those fees, those min administrative fees at that next hearing when we talk about loan terms. We get to set our own administrative costs.

That's got it. I I you know, we could use these improvement districts for a lot of things neighborhoods want to do, like neighborhoods that want sidewalks where the developers weren't required by the city to put them in. A lot of people think the city puts in their sidewalks. We don't do that. That's put in by developers. We go back and fill in what we can, but there's no way we could do that. So, uh, I think these improvement districts can be used in lots of good ways to get neighborhoods what they want to get. Um, where we at, council hearing. Did I not close the public hearing?

If I didn't close public, I'm close. Ready? Motion for approval and a second. Discussion, please vote. Motion carry six to one. Item number 20, consider holding Oh, wait a minute. 19. I'm sorry. 19. Per Council Policy 16, Council Rules of Procedure, paragraph 5, section E, subsection C, reconsider holding a public hearing and considering an ordinance for a change of zoning for four lots located on the north side of Southwest Washington Avenue between Southwest 17th Street and Southwest 18th Street, lot view from the R1 single family dwelling district to R2 family dwelling district zoning classification. and take action as deemed necessary. Cameron,

good evening, mayor, council. This item was brought to you on October 14th, uh, 2025 to consider this resoning request, but the vote to approve was 4 to two. Therefore, the request failed to pass since the item required a supermajority of five votes. Per this council policy 1-6, an item previously cited by council may be placed on the agenda as a new item of business when the vote of the absent council members could change the outcome of the matter previously voted on. So on that meeting, two council persons were absent. Their votes could have resulted in a different outcome. Therefore, a new notice of public hearing was mailed to 43 property owners within 300 feet on November 10th and was posted in the local constitution November 16th. This is just as a refresher, a request to reszone properties as shown. This is lots 22 and 23 and 28 and 29. This is block seven in the lot and view edition. Here is the current aerial of that property showing those properties as vacant and the current zoning as R1 and the surrounding areas is R1 and C5 to the north. The proposed site plan is to allow for duplexes to be constructed on that. Some previous items have been brought to you in that area for resonings um in the past and were approved for the duplexes to be constructed. Be happy to answer any questions you might have. And the uh is here if you have any questions for them.

Any questions? Okay, I'm going to open the public hearing. Anybody wishing to speak on this item, please come forward at this time. Seeing none, I will close the public hearing. Council, move for approval and a second. Discussion, please vote. Motion carry seven to zero. Bringing up item 20. Consider holding a public hearing and considering an ordinance for a change of zoning for 12 lots located between Northwest NH Jones Avenue and Southwest Douglas Avenue, between Southwest 18th Street and Southwest 19th Street. from the R1 single family dwelling district to R2 two family dwelling district zoning classification and take action as deemed necessary. Cameron,

good. Good evening, mayor, council. Uh, this is similar to the item we just discussed. Uh, this was on October 14th agenda but was tabled when the previous item did not pass. Mayor, I'm sorry to interrupt Cameron, but the last item was an ordinance. So, we do need to Would you need to read that?

Okay, thank you. This one is to request for R1 to R2 for block 62 in the lot in view. Uh for the lot shown on um my visual aid, it's lots 4, 5, 8, 9, 11, 12, 13, 14, 19, 20, 26, and 27. As you can see on the aerial provided, those lots are vacant. Uh the current zoning is R1 and requesting R2 zoning. This went to the city planning commission on August 28th and was recommended for approval with a vote of 7 to zero. Uh this was posted uh in the lot and constitution on November 16th and sent to 49 property owners on November 10th. We received no phone calls for or against this item.

Questions before I open the public hearing? Seeing none, I'm going to open the public hearing. Anyone wishing to speak on this item, please come forward. Seeing no one, I will close the public hearing. Mr. Mayor, I move to approve the ordinance. Wave the reading of the ordinance. Read the title only.

Have a second. We do have a second. Please read the title. an ordinance changing the existing zoning classification from the R1 single family dwelling district to R2 two family dwelling district zoning classification on the tract of land which is here and after more particularly described in section one hereup and authorizing changes to be made upon the official zoning map in accordance with this ordinance.

Please vote. Okay. And that carries seven to zero. Now we're going to go back and deal with the procedure error on 19. Miss Williams, would um would you please restate your motion and put in about reading the title only on number 19? A motion to approve the zoning from R1 single to R2 family dwelling and read read the

wave the reading of Wave the reading of the orders and read the title only and read the title on Who was the second on that? Would you do you agree with that? Okay, please read the title on icon 19. An ordinance changing the existing zoning classification from the R1 single family dwelling district to R2 two family dwelling district zoning classification on the tract of land which is here and after more particularly described in section one hereof and authorizing changes to be made upon the official zoning map in accordance with this ordinance.

Please vote. Motion carries 7 to zero. Bringing up item 21, consider holding a public hearing and approving an ordinance pertaining to planning and zoning, amending section 18114, division 1811, article 181, chapter 18, lot city code 2015, by amending when a site plan and/or binding site plan is required as part of a reasonzoning application provided for severability and establishing an effective Okay, Christie,

back when we were back when we were discussing um possible administrative resonings as on the request of CPC in the lot and view area, we came across a section of code that would would have required a binding site plan anytime you're adjacent to a single family residence or R1 zoning. And so since there was no particular use, we just wanted to um CBC wanted to recommend resorting just to R2 for u to help developers come into town and reestablish some housing in the lot and view area. Um it was kind of decided that R1 and R2 is a very similar use. They are very restrictive to what you can do. It's a single family or a duplex. And so it was decided that the binding site plan requirement for a duplex next to a residential was really not necessary. And so uh we took an item to city council or to city planning commission on November 6 to discuss it. Um they recommended moving forward with the code change. And so on November 16th they held a public hearing and um the public hearing uh was was passed and they approved it. moving forward with the ordinance change.

At this time, I'm going to open the public hearing. Anybody wish to speak on this, please come forward at this time. Seeing none, I'm going to close the public hearing. My comment before we get a motion or discuss is that this really sounds open for business. Thank you, council. Mr. Gil, Mr. Mayor, I move to approve the ordinance. I'm sorry. You have do you Okay, hold on just a minute. He's wanting to make a motion. You can make your comments after the motion is made. Okay. Oh, you have a question.

Okay. Am I understanding this correctly? Is this for the future? If there's a they're going to put a duplex next to a R1 single home that they don't have to go through as far as getting it approved. No, they have to go through the resoning. It's just the requirement of having a binding site plan has been eliminated if this passes. But that does not eliminate a reasonzoning um process. All right. For the notices to for the notices. Yeah, that's all part of the reasoning process. Okay. Thank you. You're welcome.

Anytime we can cut down and and change a [snorts] a code that helps. That's what the city should do. So, this is good. So, Mr. Mayor, I move to approve this ordinance. Wave the reading of the ordinance. Read the title only.

Do have a second. Discussion. Please read the title. An ordinance pertaining to planning and zoning amending section 18-1-1-114 division 18-1-1 article 18-1 chapter 18 Lton city code 2015 by amending when a site plan and/or detailed site plan is required as part of a reszoning application providing for severability and establishing an effective date.

Please vote. Motion carries seven to zero. Bringing up item 22, consider holding a public hearing and approving an ordinance pertaining to planning and zoning. Amendment section 18614646 division 18614 article 186 chapter 18 lot city code 2015 by adding data center as a permitted use within an I1 restrictor of manufacturing and warehouse district providing for severability and establishing an effective date Christie

there has been some recent discussions about data centers I'm sure you guys have heard um data centers were notific specifically listed use in any of our zoning codes. And so we felt this was very similar to the Bitcoin mining that we had approved, it feels like yesterday, but it was several months back. Um, Bitcoin mining and data center we figured were were pretty similar uses. Um, require a lot of electricity, some some noise, um, cooling system, stuff like that. And so we are recommending or CPC is recommending that we also add data centers as a permitted use in I1 um along with the requirements of what we put on the data or the Bitcoin mining is that they would have to have pre-approval from PSO on being able to supply the power needed for those systems and approval from the public utilities director on actually being able to supply water that they that they would need for those systems. So, those would need to be preapproved before going through the zoning process or the um the use pro process of being um implemented.

And so, if PS if if the planning director says no, it doesn't still go to the public body. No, it would be the if there was if we didn't have the resources to serve them, um it would you could go through the the the process of uh CPC for determining a like use. Um but the the whole idea Well, I guess the the buzz on the street, all the articles that we read about data centers is the the sucking of resources.

No, I get all that and I agree. I I agree with this. What I don't like is the is that there's unless there's an appeal process that's in this that the the citizens need to be able to appeal to a public body or the district court. Do they CPC? Now, it can go it can go with an explanation of why you're not approving it, but at some point it's got to get to a public body or the district court. some they've got to have an appeal process past the past the bureaucracy,

right? I I'd have to look into that. This is just listing it as a permitted use within the I1 if they have those uh approvals. So, I'd have to look into if there's approval process or not if they don't fit into that category. Can somebody table this until we get Okay, I have my mic on. Uh I think uh do we need a motion to table that? So, so I'll make a motion to table that and review it because I know we're having problems with right now people interested in in buying property and all this stuff. So, public service will have a a big part of this review. So, let's table it for now, have staff go back, review it, put a program together where there can be an appeal process.

Yeah. And there might already be one. I just don't have it off the top of my head. I'll have to look into that. Yeah. Do you want to hold a public hearing now or later? because we'll have to renotice if we don't hold the public hearing tonight. Well, I don't mind holding them both. At this time, I'm gonna open the public hearing. Anyone wishing to speak on this item, please come forward.

Richard, do you have any input on this? We've been talking a lot about data centers. I mean actually everything that they said I agree with. I mean they it really is an issue and I I was reading the code in there now and this is the I mean I think what Christy is saying is it's very similar to a to data mining and it really is and that's already in the code and it requires that PSO or the electric provider to show that you have power and that's probably the biggest thing. This adds that there's water, too, which is probably a good idea, but you actually are correct that I mean, let's just say they say there isn't enough water. Well, I mean, it still should come to the public body because you may decide to create more water or they could we could do something for that. So, I think you're you're right on the right track and but it is it's they they really are very similar and and unfortunately the data mining thing was pressed by state statute, so we didn't really have a choice on that.

Okay. Okay. Is there Thank you, Richard. Snazzy dresser. Richard, is there anybody else that wants to come forward during this public hearing? Seeing none, I'm going to close the public hearing. We have a motion to table and bring it back later with further information. Is there a second? We do have a second. Please vote. Motion carries seven to zero.

You might want to get with Richard when you go to put this together. He has a lot of info on this. I refuse to to work with Richard Bowski. I do understand that. [laughter] Could you just make an exception this one time?

I'll see what I can do. Okay, that brings up item 23. Consider holding a public hearing and approving of an ordinance pertaining to planning and zoning amendments section 18612 623 and 18612 624 division 18614 article 186 chapter 18 lot city code 2015 by adding cigar bar and hookah lounge as a permitted use within a C5 general commercial district as long as it's located on our arterial road and adding cigar bar and hookah lounge as a use permitted on review within a C5 general commercial district when not located on an arterial road providing for several establish effective date. Hold on just a minute.

Yes sir. Okay, we're going to have to put this one off on a technical in the agenda item. We're moving on to item 24. Consider holding a public hearing and approving an ordinance pertaining to planning and zoning amending section 1881 804 division 1881 article 188 chapter 18 L city code 2015 by adding that the erection of an accessory building that is used for storage only associated with a commercial or industrial use does not require additional parking spaces provided for severability and establish an effective date. Christie,

currently code says anytime that you erect a new building on a piece of property, you have to look at parking and make sure your parking is adequate. Um, we do run into the situation where sometimes there's just an accessory building attached or um being constructed um which it may be just used for just storage where you wouldn't require any additional parking spaces. It just doesn't make sense. And so again, this is what we took to city uh planning commission. They recommended approval and coming to city council to eliminate um the need for parking if it's just an accessory building that's used for storage only. Council, any questions? Seeing none, I'll open the public hearing. Anybody wish to speak on this item, please come forward. Seeing none, I will close public hearing. Council, Mr. Gil,

Mr. Mayor U, I think this would be a welldeserved and needed change. We we do have problems with parking. These do cost projects sometimes and they're absolutely uh no reason to have it where we are tied by our hands bas basically by code for this type. So I make a motion to approve [clears throat] this ordinance. Wave the reading of the ordinance. Read the title only.

Is there a second? We do have a second. Please read the title. An ordinance pertaining to planning and zoning amending section 18-8-1-84 division 18-8-1 article 18-8 chapter 18 Lton city code 2015 by adding that the erection of an accessory building that is used for storage only associated with a commercial or industrial use does not require additional parking spaces providing for severability and establishing an effective date.

Please vote. Motion carries seven to zero. Bringing up item 25. Is everybody good to keep going without a break? Okay. Item 25. Consider approving a resolution amending appendix A schedule of fees and charges lot and city code 2015 as amended by extending the current six-month moratorum on the requirement that revenues generated from a capital outlay fee on the utility bill be restricted to the purchase or lease purchase of wheeled or track vehicles only by another six months and establishing an effective Kristen,

I'm drawing my I'm drawing a blank here. That's okay. Kristen, back in April, you all approved a resolution that repurposed the rolling stock fee to the general fund for six months. That's going to generate approximately 1.7 million. What this resolution is doing is asking that we extend that for the second half of the fiscal year less the revenue received to fulfill our lease purchase obligations uh of the rolling stock of 1.2 million. So it would generate another 500,000 or so for the general fund. Any questions?

Can I have a motion? Motion to approve and a second. Please vote. Motion carries seven to zero. Item 26 we struck. Item 27. It's the necessity that that be the last business item after item 30. So we'll go to 28. Consider approving a resolution directing the filing and notification of the publication of the lot and city code 2025 and establishing a fee for the sale of the lot and city code 2025. Donna Lamb,

Mayor Booker, I would actually ask that we move this one to after we do 27 because 27 is the approval of the code of ordinances. 28 is setting the price and directing me to file that approved code.

Okay. So TW okay so 27's got to go after something and 28's after 27 but 29 comes first. Consider approving an ordinance pertaining to recreation by amending section 1977, article 197, chapter 19, lot city code 2015, by setting specific hours of operation for the city-owned parks by allowing for specific requests to extend the hours to be approved by the director of parks and recreation, prohibiting after hours use of the parks unless permission has been obtained by the city providing perceptibility and establishing an effective day. Larry,

good evening, Mr. Mayor, city council. Uh I'm I'm here this evening to ask that uh ask for or recommend approval uh to amend this ordinance uh to change the hours, the park operating hours uh during the seasons of the winter months. Uh this will do a few things. The first thing it will do, it will make our community safer, our parks safer. The next thing it will do, it will uh put us in step with our peer cities because all of them but Broken Arrow currently has seasonal operations. Uh Broken Arrow does have signage that say that, but their their ordinance does not. So, we are uh we need to catch up with that. The other thing it will do will cut down on vagrants, vandalism, and theft. Uh if you look at the photos that uh were passed out, you will see that there's vandalism there. uh you will also see um that the possibility of theft is there also and I will tell you uh theft took on a whole new meaning when it comes to parks. Uh you can you can take water, you can take electricity, uh you can take anything that isn't nailed down and believe me it it is it has happened. So, we are recommending um that uh for the months of March the 1st through the end of October that the hours be 05 to 11 p.m. And uh for the winter months from November the 1st to the end of February that we open at 06 and close at 09. It's a a dawn to dust type thing. Uh this will help us. Again, I will tell you that in the past year we did spend some money uh for vandalism. uh at KidZone for uh people who were wanting to take the copper out of our lighting systems. We we spent some money at 38 ballfield for the same reason. Um again, all of our peer cities with the

exception of Broken Arrow are doing that. Uh they use other means also. Uh signage is a big one. This is little cost to us to to do signage when it comes to paying out 36k uh to rewire stuff. Um, and Larry, I I want you to talk a little bit more about the Greer Park incident where the the wire was stripped out of the light pole. That was that incident itself cost about $100,000.

86. Yes, sir. 86,000. 86,000 to have that rewired. Uh, and it actually cost more than that because it took manpower uh to dig and to recover things from our city employees. Uh it was the same way out at 38th uh ball field out there also to dig in uh and and rewire some stuff and to repair it and secure it and lock it so people cannot get into it. Uh some of this has been curbed with the addition of cameras and lighting and you will see that tonight. Uh they are great deterrence uh later tonight in the report. Uh Norman uses again uh volunteers uh signage and uh their ordinance and help from the police department. This is every of our every one of our peer cities is has the same pretty much approach to this.

Do I understand you to say Norman uses volunteers? They do. Yes. Can you explain that? Adopt a park type thing. What they do is if you're in that neighborhood and you would like to go through that park to make sure that it is clear. U they work with the police to make sure that the police are on site but the citizens do and do we do that? We we have not done that as of yet sir. Okay. Sounds like a good tie in with neighborhood watches. Yes sir. Okay. Anything else you want to tell us before we ask questions? No sir. Council, do you have questions or motion?

Can't make it. to approve the title. I hear a second.

We do have a second. Please read the title. An ordinance pertaining to recreation by amending section 19-7-701 article 19-7 chapter 19 Lton city code 2015 by setting specific hours of operations for the city-owned parks by allowing for specific requests to extend the hours to be approved by the director of parks and recreation prohibiting after hours use of the park unless permission has been obtained by the city, providing for severability, providing for codification, and establishing an effective date. Please vote.

Motion carries seven to zero. Bringing up item 30, receive a recommendation from the streets, bridges, and building development committee concerning action on the bids for project PW 254 PA avalorum street projects. Mr. Gil, are you bringing that?

I'm bringing that. We uh took bids on the first four streets. These were Advil uh streets and the bids came in last Thursday. Low bid was Overland out of Ardmore, Oklahoma. and uh they were checked out all the security checked on and uh they were apparently bidder. So what I'm asking the council to do tonight is to prove that where we can go ahead and issue a contract and I might say that it came in 400 about $450,000 under engineers estimate and that's always good. So, uh, again, I asked for those four particular Adalorm streets to be approved tonight. Contracts will be issued. Probably won't get started till after Christmas being this late in the month. Any questions? So, I'll make a motion to uh ask for approval for that.

Yeah. To uh to approve the bid. Yes, we do. Look on your iPad.

Are they in the AIC or an attachment? They're in the AIC. real quick so the people in the audience will know that's probably a good idea.

Okay. Uh Cash Road from 67th Street to 82nd Street, 52nd Street from Lee Boulevard to the railroad tracks. Then on Southwest 11th Street, Fort Sill Boulevard or Heroes Highway, Southwest 11th Street, it will run from Ferris all the way to Rogers Lane and then from Gore going south to Lee Boulevard. Uh these will be mill and overlay except on Fortzill Boulevard. The section from Ferris to Rogers Lane will be a diamond mill and a panel replacement. We'll get into a lot of work on that particular street, but those are the four streets. I do have a motion and a second. Your questions been answered. Are there other questions or discussion? Please vote. Okay. Motion passes seven to zero. That brings us back to item 27 and 28. The reason we had to put those off was Item 29 refers to Lton City Code 2015. And so we couldn't pass Lton City Code 2025 until we had passed that item. Now, um, let me go to 27. Consider approving an ordinance adopting and enacting a code of ordinances of the city of Lton, Oklahoma, providing for the repeal of certain ordinances not included therein except as hereafter provided. Providing for the effective date of the Lton city code 2025. Providing for the sale and copies in the city clerk's office. Providing for supplements or changes to code. Providing for codification. and by a

separate motion and vote declare an emergency. Don Lynn, are you the presenting? Uh, yes, sir. Mayor and councel, state statute requires that we republish our code of ordinances every 10 years. So, the last time that we published our code of ordinances was in 2015, which means we're up in 2025.

So, a lot of work went into this. I want to brag on Donna because u and also want to comment. She had to tell me to stop giving her new jobs for like a month and a half to get this done. So now that this once you pass this, I start piling stuff on her plate. So questions [laughter] or motions. Move to approve. Okay. I don't have to do a public hearing with this, do I? I need a Wave the reading. Wave the reading of the ordinance. Read the title only.

And that was the second. Please read the or the title. An ordinance adopting and enacting a code of ordinances of the city of Lton, Oklahoma, providing for the repeal of certain ordinances not included therein, except as hereafter provided. Providing for the effective date of the Lton city code 2025. providing for the sale and copies in the city clerk's office, providing for supplements or changes to code, providing for codification, and by separate motion and vote declaring an emergency.

Please vote. Motion carries seven to zero. Can I have a motion to make that item an emergency? We have that motion. Is there a second? We do have a second. Please vote. The emergency passes 7 to zero. Bringing up item 28. Consider approving a resolution directing the filing and notification of the publication of the lot and city code 2025 and establishing a fee for the sale of the lot and city code 2025. Don Lamb. Um, this is a companion that goes with the ordinance you just approved. The resolution directs me to sell the city code to anyone that would like to buy it uh and to file it with the county clerk.

But it is available for no charge online electronically. Is that correct? Absolutely. Free online. All right. Can we have a motion for approval? Move to approve. We have a motion to approve and a second. Please vote. Motion carry seven to zero bringing up staff reports. Item 31 provide a report on camera installation locations in city parks. Kelvin Ingram sir.

Mayor, councilman, women, city manager. I do have a slide deck up here. Just didn't get did not get it. Okay. I did. I sent it to you. Okay. What I'm going to show you too on this on this staff report, uh, council men and women, um, is again our staff report on security cameras in the park, uh, which lays an agenda from our budget of our cost to date of $36,000. again what I'm going to brief to you is our current state um proposed locations and again give you depictions on how we look and how and our uh plan ahead. So again, once we pull that up there, sir, I I'll go ahead and give you the background on this um as well. Again, with our uh resolution on this as well, um we're going to identify strategic camera installations across um our city parks coverage areas that um and help with our L police department. And our objectives again is to improve public safety, deter vandalism, illegal activity, and unsafe behavior much like what Mr. Parks talked about earlier. And again, uh with this camera installation, it's going to assist in efficient park operations. Again, this is in line with our true north statement as well. And again, how we view these cameras is through online uh verata system that we use on our uh on our automatic systems and our tablets as well. So, we were able to view these things at any point in time even to current date. Again, what we have right now is again um on our agenda as well. Um you're going to see um our parks where we have um already installed is um at um career park kids zone McMahon Park or a ball fields down on 38th in Lee uh Elmer Thomas Park and also at a lot aquatic center [snorts] we get it well we don't going to show you and uh depict again our views from our current state at kids zone again is on our um uh what we have there as um we're able to see over seven different systems as

well. McMahon Park through our ball fields and that's also uh viewing over our parking lot, skate rinks, skate parks and al also our ball field at Elmer Thomas Park is very unique because we have three different areas that we have is that's also Miracle Field also at uh Holiday House and also up to 41 systems. We can also see at the L Aquatic Center what we just installed. [snorts]

with our Luh aquatic center. Again, that's up to our proposed locations. We're going to discuss again and it's in line with our new ones. It's a projected in place to park at least three new cameras in our parks that we are uh currently rehabbing. And that's at East Side Ball Fields, Lee West Park, and that's including the Thunder Basketball Court and future u future um um in things we're going to add to there such as splash pad, Harmon Park, Guac Acres Park, Grey Ward, 35th Division Most Scene, and currently to update on that slide again, Clement Washington Park, and our proposed locations. What we've also done too is taken great time and liberty to do line of sight um views on our camera systems we can apply in Greywar Park 35th division most scene and again what we're going to uh do with that is again uh with the beginning of this we're proposing that these um these parks include also with our wave parks wave pools as well such as Harmon Clement Washington and um and um 35th division subject to your questions and comments. Yes, ma'am.

You have Moine Park on your Yes, I do. Park Moing Park in board 7. That's again what the weight pool as well. That's And if you all would drive by Mosine, we're also redoing that as we speak as well. What What's the status on the Limia Hart to park? Again, say again, council status for the Lemia C Harky Park that's in Lton View also.

Yes. Yes, ma'am. I can tell you that that park right now u we're going to do an AIC to bring back park improvements round three uh because there was another park selected that we briefed that night to council uh in in Ward 7 and I did speak with the company uh for the park unit that we plan park structure and the park unit uh that we did have for you got to forgive me I can't remember recall the name of the park uh in Ward 7 that was approved that night, but the park unit for that ward that was approved will fit into Lemule Harky Park, but I have to bring that before council to do the switch because those funds are were already allocated for that park.

So, when you bring that, are you going to bring cameras in that budget or what? It it's already in there, sir. So, so what happens is each time we do a park improvement like park improvement two is completing right now each one of those parks that are getting new play units will get lights and they will get cameras. It was part of that answer your question if that I was just trying to see where we are as far as the the status and what was happening uh in the park. I know we talked something something about monuments being put in the park also.

Yes, ma'am. That that's got to go that has to go to CPC and that will go to the next CPC meeting. When when would that be? Uh off the top of my head, I I don't know, ma'am. Week after next. Uh I do have the agenda item drafted up for that. Um we did gather stuff from the Dunar and you're you're referring to the Dunar Memorial, correct? Yes. Okay. We did gather materials from the Dunar School uh to uh build the monument uh with an architect and we do have that all laid out and ready to go.

Yeah, it's it's 200 bricks in a headstone, but we have to get that through the CPC and then we'll bring it in here to do it. So we we we do have those plans and if council approves for the changing of those two parks because the park units will fit um we will bring that and move forward with it. Kelvin, would you just remind me who is monitoring these cameras? That's a great question. That's okay. I I will tell you that that those are motion sensored just like the lights are. Okay. So what happens is those go to the death sergeant and the LPD guys. So someone

and they have helped us three times. Yes ma'am. Also during the day what happens is um anyone from the park and wreck supervisory can look in on those cameras. And on the weekend also our on call person uh throughout the weekend does that. And Larry, there's also an app too, right? Yes. That you get notifications on get them on your phone. Yes, sir. Yes. Brata Vicata system. That's what I was going to brief you on the Vicata system. I have that right now. I can ping right in to pick a park and pick a camera. Go right there and see what's going on. Zoom in, zoom out right now.

Okay. And then the obvious question after being told about the $100,000 lighting problem at Kid Zone is, were the cameras up at the time that happened? No, sir. Yes, sir. They were not. They were not. The cameras were added later. Yes, sir. Would have been a whole lot cheaper to have them there to begin with, wouldn't it? Yes, sir. All right. I'm excited and I wish we could just snap our fingers and get cameras in every park, but it just didn't work that well. We've got a great plan moving forward here. Yes, sir.

Any other comments? [clears throat] I just wanted to say that Parks and Rex is doing a great job. Uh I'm like the mayor, I'm glad that we finally got some funds to start this project. Been wanting to put cameras in parks for a really long time. Um I still just think it's really sad that we have to do that. Um, at some point we're going to need to make an example of some individuals that are causing these problems stealing. I mean, it's one thing to to break into a house and steal because you're hungry or whatever. It's still not right, but it's almost understandable. It's not understandable to destroy a park where you are intending to give the public and the youth um a facility and something to do and something that they've asked for. Um it's just not acceptable and somebody or somebody's parents needs to be the one to take care of that. I just wanted to say the um parks and the improvements over the last few years are just amazing and we're it's the parks here in Lton for are really first class when you compare it to a lot of places and uh even if you don't compare it to other places they are definitely you know top of the top of the ladder and I appreciate you we all appreciate your work and as far as you know vandalism I think there was really nice display put up in Oklahoma City about a month ago and they have vandalism net within two weeks. So it's not just here in Lon it's a it's a bunch of other places too. So anyway, thanks for all your work was

again coun mayor councilman just just small highlight on this. Again, this is our proposed uh security cameras with the line of sight at at three three locations here. Again, adding two with Clement Washington Park that didn't make the slide, but again that's also a point of interest as well. Again, these are just proposed locations u for camera line of sight at these locations. Okay. Thank you, John. up your questions. You want to say something?

Yes, mayor. I I was just and and Kelvin, I don't think you you mentioned this. You may have, but if you haven't seen all of the good work and all of the amazing stuff that's going on in Lee West Park, you really ought to drive by. It is transformational. They're putting in a parking lot out there. They've got um a entryway that didn't exist before. They have a new play structure. And it's really amazing the transformation that has occurred in that park. And you you should go see it if you haven't. And something about the thunder showing up out there makes it one of the busiest parks in town, doesn't it? Yes, sir. So, all right. Thank you guys so much. Appreciate everything that's going on.

Item 32, receive an annual report from the director of finance on [clears throat] capital improvement program CIP projects. Kristen, I got it that time. I'mma wait on my slideshow.

Okay, I was I'll go ahead and get started. Um the first slide was uh something I'd already presented to you all back in September. It's a finance report. Essentially, it shows our revenues for the CIP fund were 110,192,558 in fiscal year 25. Our expenses were $18,55,948. That gave us a net income for the CIP fund of $2,136,610. Oh, there it is. So that's the slide I just went over. Again, I presented this back in September. So this is just kind of a reminder there. Uh these are the project categories that we're going to be going over. Uh these are the same categories that are in the resolution of intent. So we're going to model that structure there. We're going to start with the 2015 CIP projects. We had water and sewer line replacement and then emergency water line replacement. And those projects totaled $449,546. Um, this is not the total cost of the project. This is just what we spent in fiscal year 25. Moving on to the 2016 CIP projects, we had alternative water sources, our lakesgate operation, groundwater supply well, wastewater treatment plant improvements, lot and fort seal water resiliency grant, sewer system rehab program phase two, and landfill sales six and seven. And these projects total 15,73,272. Uh moving on to the 2019 CIP projects, we have our police and fire compensation emergency fund transfer, map 11A

waterline project, 2023 CIP liner project, uh subbasins 104, 105 and 106 project, Belmont lift station, South Wolf Creek trunk expansion, sewer bursting project, 2024 CIP project, maps 46, 53 and 58 water projects Map nine waterline project. Map 11 waterline project. Maps 10 and 39 waterline projects. Skid pump replacement. Ellsworth motor repair replacement. Metobrook waterline project. 67th Street waterline project. And then miscellaneous supplies for the waterline projects. These totaled 35,158,38. These are being paid by the half cent. It has not generated $35 million. uh the money is being fronted by the OWRB uh loans and then the half cent will reimburse those over a period of time. Moving on to our streets and sidewalks improvements and maintenance, we have our arterial traffic strike program, Bishop Road reconstruction, crack joint sealant, uh Westgore 67 to 82nd, Goodyear Boulevard lead to cash road, and then bridge rehabs for Cash Road 11 Street and 29th Street. and these totaled $6,245,75. Next is our last transportation improvements, uh, $51,191 in last fiscal year. Uh, improvements to information technology systems, BRZO and licenses, uh, Office 365 subscription, uh, we replaced a check printer. Um, our SCADA system had some work done on that. Tyler Community Development Suite. This is the program that uh community enrichment uses. Tyler software maintenance and implementation. Tyler system management

and then vector solutions timekeeping. And these expenses totaled $1,488,97. Next is improvements to city buildings and facilities. We had city hall McMahon addition and renovation and then the library ceiling renovation. These totaled 6,478,354. Parks and recreation facilities and arts and humanities. We had our east side and Lee West park improvements, Matty Beal park improvements, waiting pool improvements, park uh miscellaneous park improvements, Elmer Thomas Park aquatic center, and then the youth sports complex. And these expenses totaled $15,7,54 in fiscal year 25. youth programs, Harvest Plenty House of Prayer Church, Inc., Lton Public Schools, Marie Daddy, and Quest Ministries of Oklahoma, Inc. Uh in fiscal year 25, we paid $282,7 industrial development and retention. Uh we have FISTA, uh Lton Economic Development Authority. This was our payment for the Fiser 59 incentive. Lton Economic Development Corporation, Industrial Water Man Phase 2A, and then the US62 interchange project. These totaled 11,619,227. Beautifification improvements. This was our uh demolishing dilapidated houses. This was $310,675. Other expenditures, we um spent money on dumpsters for lakes, pre-cast restroom for East Campground, Robinson's landing demo, and then debt service payments. And these categories totaled 15,759,810.

Uh we did have one and out of the Propel 2040 category, we had one project here. It was our automated traffic control system, $132,524. This next slide is a statement from the internal auditor uh essentially saying that she reviewed all the expenses and they complied with the resolution of intent and the ballot language. And then this last slide is an update on some of the CIP projects. So on the park improvements we've completed Skyline East Park, Hunter Hills Park, Prairie Park, Willow Creek Park, and Greer Park. Lee West is 60% complete. Mosine Park 40% complete. 35th Division Park estimated completion is January of next year. And same with the Gu Acres um park. Lot aquatic center is complete. Uh we're estimating to start the boardwalk and amphitheater in Elmer Thomas Park in February of 2026. Uh lot sports complex. No estimated start date on that. Landfill expansion project. We're pending an additional phase. Uh so far they've spent 4.5 million of the 8.1 million budgeted. Street maintenance pending additional funds we have spent 4.9 million of the 9.4 million budgeted. Lee Boulevard rehab that's expected to start in the next couple weeks. And then the 107 and 25 is expected to go out for bids in the coming weeks. Any questions? and and council just a minor clarification the lake improvements were not CIP so they shouldn't have been a part of this brief

questions comments question I'm going to tell you oh go ahead Mr. Thank you, mayor. Uh, question I have is on the 310,675 that we spent on demoing, what portion of that have we recovered as a city? Probably not that good, huh?

We we have are we definitely try to collect. So, we um we build land owner after the structure is demolished and if they don't pay within a certain period of time, we attach leans. So, we set we have several outstanding leans that are out there. So, I I don't know I I can't give you a dollar amount, but I would say that cost recovery on demos is is generally pretty low. Okay. Is that 10%. I I was kind of thinking more in the 20% realm. Oh, that's better than I thought. Not okay.

All right. And is that when we recover money that was spent out of the CIP for demo and that money's recovered, does it go back into the CIP funds? Correct. Yes, it does go back into the CIP. Great. Great. Okay, Miss Williams, I am glad to see that 38 to 52nd on leave going to be fixed. When is that? Which slide was that? I'm sorry. Um, it said Lee Boulevard. This one here. Is that the one from 38th Street to 52nd? The next two weeks

they're in process being done now. They're being done right now. 38 Street Boulevard. under contract, Mr. Warren. Now I've forgotten. [laughter] Yes, you made me forget. Um, let me think. What was we talking about, man? Um, I'll think of it in a minute. [clears throat] With that,

do we have a motion to go to executive session? We have a motion to Is there second? Do I have a second? Please call the role. Hon, yes. EPS, yes. Chapman, Gil, Williams, yes.

Warren, We gave you more than most of

no no general fund and No, no, no. You got you got what you got.

Can I get a motion to return? Have a motion to return. Do I have a second? Do I have a second? Please call the role. Hin eps. Yes. Chapman. Gil. Yes. Wager. Williams present. Warren, executive session item number 33. Jerry,

pursuant to section 307B.4 for Title 25 Oklahoma statutes. Council convened an executive session to discuss the pending action in the United States Court for the Western District of Oklahoma title Sabrina Turner versus City of Lton at AL case number 525-C987. Mr. Mayor, I believe there is a motion. Mayor and councel, I move to approve a professional service agreement for Colin Zorn and Wagner to represent the city of Lton and Chief Smith in the defense of this matter. We have motion a second. Please vote.

Hin, yes. EPS, yes. Chapman, yes. Gil, yes. Wager, yes. Williams, yes. Warren. Item 34, Jerry. Pursuant to section 307B.4 title 25 Oklahoma statutes, the council convened in executive session to discuss the pending action in the district court of Comanche County titled Thelma Marshia Pendley versus City of Lton case number CJ-207-44. Mr. Mayor, no action. needs to be taken. Item 35, Jerry.

Pursuant to section 307B.4 title 25 Oklahoma statutes, the council convened in executive session to discuss the pending action in the district court of Comanche County title Thelma Marshall Thelma Marsha Pendley versus City of Lton case number CJ-2022-246. No action needed. Item 36, jury.

Pursuant to section 307B.4, title 25 of the Oklahoma statutes, the council convened in executive session to discuss the status of an ongoing investigation concerning the tenantbased rental assistance program. Mr. Mayor, no action is needed. Item 37, Jerry. Pursuant to section 307B.4, for Title 25 Oklahoma statutes. The council convened an executive session to discuss a pending claim involving potential litigation related to previous property insurance coverage provided by OMAC. Mr. Mayor, no action is needed.

Okay. on the addendum. Let's um discuss executive session B jury. Pursuant to section 307 C.11, title 25 Oklahoma statutes, the council convened in executive session for the purpose of conferring on matters pertaining to economic development, including the transfer of property financing or the creation of a proposal to entice a business to remain or to locate within our jurisdiction. as public disclosure of the matter discussed would interfere with the development of products and/or services and or violate the confidentiality of the business. Mr. Mayor, no action is needed.

Okay. And that brings up audience participation. We've had no request to speak for audience participation. Can I get a motion to move? Have a motion. Do I hear a second? Please call the role. Honest. EPS. Chapman. Yes. Gil. Yes. Wager, yes. Williams, yes. Warren, we stand adjourned.