County Commissioner & Board of Adjustment - Regular Meeting

This conference will now be recorded. Welcome to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Welcome everyone. And I'd like to uh thank all of our veterans uh for the for their service uh county employees as well as those in the community that might be listening for serving our country. First order of business will be to approve the agenda changes. Bruce, Mr. Chairman, uh, if anybody's trying to watch online, we're having some camera issues today, so we won't have the camera on, but obviously the audio. The only other changes is the chairman's birthday today, so

Brian

Move to approve the agenda as presented. Second. Okay, we have a motion and a second to approve the agenda. All those in favor of the motion, say I. I. I opposed. Motion carried. Do we have any conflicts? Not here. Okay. We need approval of the regular meeting minutes from October 28th. Some move. Second. Okay. We have a motion and a second for approval. All those in favor of the motion will say I. I. Opposed. Motion carries. The bills. I've had my questions answered. I'm good.

Me, too. Move to approve the bills. We had a second motion, seconded by Kinsdale for approval of the bills. All those in favor of the motion say I. Opposed. Motion carried. Miss Brendon personnel.

I have five personnel requests. Four from the sheriff's office and one from the state's attorney's office. The first one is Luke Kit Miller. Um he'll be a dual role employee. He is the deputy and he will be working shift as construction officer um at the base pay of the $34. And then Jennifer Schneider is a classification change. She's a dispatcher going to discuss 2 grade 2608 effective 11:30. And zero is a step raise two grade two base pay 2608 also effective 1130. Julie Rock is a separ going to a criminal analyst 2 grade 2 base pay of 28.98 effective 1116. And then the state's attorney is a separate iss going to a 42 grade two base 2441 effective 117.

Motion to approve the personnel requests. Second motion by seconded by Jenny's. Any further discussion? Seeing none. All those in favor of the motion will say I. I. Opposed. Motion carries. Travel request. I have one travel request. It's coming from the natural resources committee for Mitchell Iverson to travel to the land use management land use planning workshop in Buffalo, Wyoming from November 13th through the 15th.

And I had a uh question about that. I didn't think that committee members uh submitted bills. I submitted information to the um county committee and and um and it went from there. So I I I but Bruce tells me I was wrong on that. So Bruce,

um I think uh I talked to Commissioner Sleep and I think his concern is is that uh Mitch Iverson who's going he's a member of the National Resources Committee. He's not a county employee uh or or a staff person. And so we're trying to think of examples where the county has paid for travel for a non-emp employee to go to a conference. And Brenda would remind me of one I think in the past you paid for to JD Geel andor Ken Hawkeye to accompany Paul to the emergency management conference in here. And I think there may have been an occasion once or twice where you allowed some members of the natural resources committee to attend the NA or annual foresters conference here in Deadwood. So I I think there is precedence for it. that is me have to approve it obviously. So this is a workshop in Buffalo, Wyoming that uh you know as we have encountered more challenges in working with the forest service I think it's important that we we keep our people trained and wellworked as we move forward uh the forest service certainly acknowledges when larger groups get together and propose management activities and uh we're willing to work with that. So the collaboration aspect is very important and that's one of the things that they're focusing on in the workshops. If we're going to ask for these people to give us good advice, I think we need to make sure that they're well trained and uh well networked.

Further discussion and I I don't agree with that. So I'll be voting against it. I think we've got county commissioners on the comm. If they're not, if they're too busy to go, I think we need representation. I don't it's worthwhile having them there, especially with the problems with the like you say the forest service. So, make a motion to approve the travel request. We've had problems before further discussion.

We've had problems before. New Newcastle has always been a member of the committee and that from Wyoming, but there hadn't been any South Dakota ones, but the stated uh information gives them permission to do those things. Okay. So, further discussion? Seeing none, we do have a motion and a second for approval. All those in favor of the motion will say I. Opposed? I Auditor's account treasure.

All righty. This is as of October 31st, 2025. The total amount of deposits in the bank says 36,796,4852. Included in that balance is our bank balance of $35,689,67751 and the money market account for $1,16,881. Total amount of actual cash is $1,350. Total amount of checks and drafts and treasures possession not exceeding three days is1,96,49255 and cash 24,35640 and the petty cash total of $2,725 for a total of 37,921,4947.

I'll move we approve of the auditor's account with the treasure. Second. Okay. Motion by sleep second for approval. All those in favor of the motion will say I. I motion carried. Thank you.

Okay. The 2026 counter commission meeting schedule. Mr. chairman for your consideration and possible adoption today is revised schedule based upon your discussion at your last meeting notably moving the January first meeting in January to the 13th and then also uh the meeting in budget workshop meeting in um which would be normally on July 14th to put that on July 23rd. So you have your budget workshops on July 23rd and then on July 28th that's very similar to what you did this past year. did not make any changes to the August. That's correct. The one meeting on August 11th during the rally the rally must be the second week.

So you don't have to adopt it today, but it reflects those changes you discussed last week. You want to adopt the board to adopt it today? Move to approve it. No, I think we'll wait till next time. I wanted to see how some of these I've got a motion in a second. Yeah, that's right. Discussion. You want to comment now or Well, I just wanted to uh There's what's her name from the weed or fair board is not going to Cheryl Pitman's not going to run again. I was uh wanting to get somebody lined up. This is this is just for our scheduled meetings. Okay,

um so Richard, I think you're talking about annual board appointments. You'll still make those in January January 13th. That's what I thought, but I change it. I'll be putting an advertisement in the newspaper probably today. Run that two weeks for people to solicit interest as well. Thank you. Okay. All in favor of the motion will say I I oppos. I just because I don't like the August meeting. I like the January meeting. I don't think we should skip the other.

All right. Ambulance agreement. Mr. Chairman, you have two ambulance agreements. You have the one that you enter into with my health and then also Spirit Ambulance. There is no agreement this year for Sturgis because of the change that was made earlier in the year. Uh the proposed agreements for next year would split the money that was what was then paid to surface equally between um Spearfish and and Monument Health next year. Just so you know that as well so that the amount in the agreements reflects that additional amount looking for authorization sign each of them. Did uh take the one from Sturgis?

Yes. Is it was it 10,000 last year too? It wasn't quite No, it was very No, it was only like a couple thousand dollars. Oh, a couple. Yeah. Wasn't much at all. So, they raised to 10 and 13. Yeah. And that just got split between the two existing comm agreements and authoriz chairman to sign. Second. Okay. Motion in a second for approval. All those in favor of the motion say I.

I carried request excuse me agreement. Yeah agreement. Sorry. Reconsideration is a 2026 new county fair agreement that's consistent with the prior year's agreements. Uh reflects the same amount the county allocation. Um and looking for approve second for approval. All those in favor of the motion say I opposed. Motion carries.

All right. Now we'll go to raffle request. Mr. Chairman rap requesting the American Legion submitted by counselor have got a copy of the description in your in your packet for South for approval to not object. All those in favor of the motion will say I

opposed. Motion carried. Permission to close the office is December 9th from 12 p.m. to 1:30 p.m. for the county employee Christmas move. Move approval request. Second. Okay. Motion by second by any further discussion. See none. All those in favor of the motion will say I. I. Opposed. Motion carried.

All right. And we'd like to acknowledge and thank the city of David and Mike Rangi who's the city archavist and collections manager for the donation of the display items that you see on the table here for us to preserve more history in our community. Mr. Chairman, uh Mike is here as well as Deal and I would defer maybe to Deb for any comments that she might want to make. Um when we redid the the courthouse over there, there was a bunch of um memorabilia stuff that Marlene and I saved and we put up in a archive upstairs. And over the years, Mike has helped me. They've needed some stuff that he's taken over and it's always come back in better shape than what I've sent him. And um when the sheriff got his new building down there, he wanted some of the law enforcement memorabilia to go to his place. So, I kind of had a little bare spot there when Mike was doing some World War I stuff. So, he came back with a present for us with all of his stuff of the building there. And there's some phenomenal pictures there. And I just can't thank Mike enough for helping me out with doing that. And if anybody wants to help me put it back up there and get it organized, I'll take all the help I can get. But I think one of the cool pictures is the one where the dome isn't on there yet. And it just kind of is cool that it shows all of the different aspects of that building. Mike goes over and above for the county.

Okay. Well, we thank you immensely, Mike, for helping us preserve our history. So, thank you. We got all the items on the table here. Mike even provided the stands for the placards as well. So, thank you, Mike, very much. And and I found a couple pieces to go with this. I've got the original um bill that when they put the building together, I think it was $5,000 for the furniture and everything in there. And I've got the contract of when they were doing some of that stuff. So, try to put it all together to go with all of that stuff. But Mike did a really awesome job. All right. Thank you for all your efforts, too, D. Yeah.

Okay. Do we have any other general business, Brandon? I think that's Sure. Thanks. Thank you. Good morning. Good morning.

So, we are just shy of of uh halfway through this month. Our revenue to date uh earned revenue that is uh is sitting at 99,60986 leaving us about seven weeks to try to make up that difference for that million22,000. Uh we've got 112,000 and some change that we need to try to earn. Uh as of a couple of weeks ago, I don't see a problem hitting that. Right now, our percentages are largely in favor of us. And what I mean by that is uh a little uncharacteristically our our local numbers are down in the jail, which just gives us more head space for rented opportunities. Still, we're we're doing everything we can to capitalize it. And we are closing in on really uh where we need to be uh where we need to set the number that is. I talked a little bit about this in terms of a price point uh at the last meeting, but we're we're feeling more and more confident we know where that is and I'll let you know as soon as we can uh feel really confident about it. Uh we have been

I just going to let you know we did receive our September payment Awesome. For both the prisoners and the transport. So that's a that was a good feeling to give that. Yeah. So yeah, very kind of them. Yeah.

Um we have identified um I'll call it a a shortcoming in some of our security. And what I mean by that is not intentionally be vague, but at the same time I'm trying to be a little vague because these are things that uh affect everybody that comes to work uh for the county and for the state. And in short um our systems are not as reliable uh as what we feel our minimum standards should be. uh due to that um we started to look at some other solutions and uh I think that we have settled on one that is highly merited. Uh Greg and I have gone through a number of meetings to try to identify exactly how this works. Um I can certainly answer all of those questions. I would just ask that uh maybe addressing those questions might be better either in an executive session or one-on-one. The long and the short of it is um we we believe in the system that we've picked, it's called the links system. Uh it is at a cost of $6,000. That would be an annual fee. I have the money uh in our budget. I've got about $12,000. Uh our budgets are are getting extremely tight, but I've got about $12,000 that we had put away for unanticipated funds. We talked about that in the 2024 budget presentation with moving into the new facility. That is exactly why I'm talking to you about it now. I don't feel comfortable just spending the money even though it's there uh without the board understanding exactly what we're trying to do. So, this is uh software that that significantly increases the safety of our people and those working in the courthouse as well.

If you got any technical questions, I would defer to Greg outside of that. Uh I'm I'm open to proceeding in any way that you would choose. Okay. Pleasure. So, is this a new system or enhancing the current system of security that you have? This is a new system. it is uh such that it is significantly more I'll say approachable by every uh everybody that's working within the buildings. Mr. Chairman, it's replacing something else. Is that correct?

It would be replacing something else like replacing as an analog system maybe with a more like digital kind of system to put it in sort of layman's terms. Does that make sense? Yeah, it's it's an upgrade. Well, you have the funding available. We do. But do we need a motion if the funds already? Yes, we do. So, I'll move to approve the uh enhanced version new software for security. It's an important aspect of the building. It is seconded. Motion in a second. Further discussion? Seeing none, all those in favor of the motion say I. All right. A vote. Motion carried.

I thank you for that. Well, I'd like to take that as a vote of confidence in the efforts that Greg and I have put into it and what we would anticipate moving forward as this is an annual or reoccurring uh cost. Uh Greg and I have agreed to work towards being able to split that evenly between uh his budget and the sheriff's budget. So, well, in this day and age, security is pretty important. Agreed. And I think you'd all be happy with the with the utility that this this program gives us. That's what I have. Sharp. Anyone? Nope. Okay,

I don't want to. John, we've got a public hearing in four minutes, so I think we'll wait rather than mess up your schedule if you have the time. I gotta be He needs to leave now. Yeah.

What happens? We start public hearing five minutes late. That's probably It's better than Yeah, you can't start it early. We'll put John up. We'll

I don't have much anyway. I I have no permits or anything like that to I only have to report on a couple of bridge projects. The one notably one is the Christensen Drive. I know that one's always kind of been on the forefront of of what we the uh the public is probably more interested in. You know, it's been closed for two years. The boxes are in place now. Um they they started back filling this week. They're going to be doing the flowable fill in between the boxes. At at that point, they will be able to to uh drive over the structure and set the gabian baskets. And um whether we get this paved or not this year, that's still the the question. That's kind of weather dependent, but it will be opened and graveled, you know, by the end of the year, by the end of the month is the is the uh plan. So, um it's coming along nicely. They did a fantastic job setting that the people at Aworth and this Northwest Crane. It was it was pretty pretty neat to watch them set those structures. So, went very fast. Um, we also had a pre-construction meeting on the Matland structure that's going to start on Monday. They're going to start mobing their equipment there this week. Um, they've already been doing some of the dirt work and things like that already. Um, they got to work through the weather. They plan on having that done by by mid December, I think, is what their their plan is. Again, weather dependent. You know, that one doesn't rely on any pavement. That's a gravel structure.

Um, we did get build for the uh for the actual box covers. Those those are done and they're they're going to start doing the the construction on Monday. So, um both of those structures should be open by the end of the year. 41 118 1111 that is the main bridge.

So yeah, you can see there that was what the from the uh the bill from the culvert company was $311,939. We haven't got build for the Christensen drive one yet, but I have requested be to make sure we're build for that before the end of the year. I'd like to pay for as much of this this year as we can because we did, you know, we did cut some of our budget items next year. One of them being our bridges, you know, bridge structures. So, I want to get as much of this paid for as we can. Um, I did receive on the Christensen Drive, I I provided you with two of the uh reports that are sent to the DOT and I think you were you were supplied with the latest two which showed it at 15% completed. There was now a third one that shows it at 81% completed. So that I just got that at the end of the week. So things are moving along nicely there. We also have got some work going on the uh the Nemo bridges. I'll have that for you at the next meeting. We got all of our uh easement documents in place. I'll need your guys's approval and signature on those at the next meeting. And uh we're kind of still pending some some of the bypass type of uh issues that have you know risen for there's a bypass in place there already. It's Blum Lane. We've worked out a deal with the homeowners that that Blum Lane services that we can use that as a bypass. So I'll have that information for you at the next meeting.

All right. And I think Tim has got some updates on the building up at the uh public safety center or utility building. Anybody's driven up there, but the shops maybe not quite halfway completed. Um with the help of John's crew, we got the sewer line all dug in and tied in. We did all that in house. That's all done. The boys are up working on the water line now. We hope to have the water line hooked up here early next week. Um yeah, things are going along good. Hopefully that shop will be closed in here in the next couple of weeks and they can start doing interior work and so it's been good. The weather's really helped us out. So it's been a good All right. Good run with that. So Sure.

Tim has reminded them that they have until December 15th to complete it. So make hay while it's warm out, right? Yep. Yep. Hopefully. Okay. Any questions for John or Tim? Thank you. Yes. Thank you. Got it done. Just in time, God. Yep. Well, good. I will you want me to talk? I just want to make sure that you he's not here, so this is his public comment. If you'd like to bring that up, I will. Okay. Appreciate it. Thank you. Okay. Have a great day. You too.

Next item is a public hearing time for the liquor license renewals package. liquor on off sale Sunday on sale on off sale wine. Uh bring us through this.

This is a time and the place for the annual public hearing for the 26 uh liquor licenses and wine licenses. Um did reach out to the sheriff's office and they don't see anything in our local system with any of these names for any complaints or anything of that nature. Um the only um one I do have is I'm awaiting the tax payment for Lutra. Um they has spoke with them and they were going to make it online. I just have not seen it come through the credit card system. So we just will hold this until the the taxes are paid because you go to send it into the state, but my guess is it'll probably be today. So um but wanted to make you aware of that. So we know that you know we will hold it until that time that they are paying if they get paid license. It's the actual it's not an actual liquor license.

All right. All right. This is a time and place. It is a public hearing. If anyone in the body of the room or online would like to speak to this, we would ask that you would please state your name and address for the record. Is there anyone in the room that would like to speak to this? How about online? Okay, not seeing anything. I'm going to close the public hearing and offer it to the board. Excuse me. Are the numbers appropriate then? The number of liquor license. Okay. Thank you. Thank you.

I made a motion to approve this. I'll second it. Is there further discussion? Seeing none, all those in favor of the motion will say I. I. Opposed. Motion carried. Second.

Sure. All right. The next public hearing we have is uh resolution 2025-33. There's a resolution vacating a portion of the highway part of which is located on section. Um Brenda, you're going to walk us through that one as well. Can I give a shot? Thank go for uh Mr. Chairman, the applicant is Cassie Krower. Talked to her on phone last week. I don't think she was able to be here today, but she has submitted the request. You can see by the attached information. It's off of the White Service Road in the vicinity, I think, of Buffalo Berry Lane. when we talked to her that the intent of it was I think started in planning and zoning because of a setback issue. There had been an an existing stick built house on the property that has been removed and as you can see from the drawing that there's a proposed mobile home that would be relocated at that same site take advantage of the executive system and utilities. So that would be the reason behind the u the uh the request. Uh I don't have anything else. to get any questions. I do my best to answer.

Commissioner, are there any problems on the neighbors on each end? Not that I know of. I think the road is either served by Buffalo Berry Lane or u this property has its own access. So, I'm unaware of any I'm unaware of any Oh, is there something? Yeah. Okay, stand by. We got something.

Um, so John received a phone call from Daniels. He was concerned that they see that the section line is being vacated. They have an easement for their driveway, but concerned because it is not drawn on the new plat. And I talked talked to John about it. And this they're concerned because they're thinking that this is a new plat. And it's not a new plat. It's just basically showing the vacation. So his driveway will not be affected. But I just wanted to bring it forth so you knew that he did reach out about it and I will document it in a minute that we did receive a phone call for him.

Okay. Well, this is a public hearing. So again, if there's anyone in the body of the room or online that would like to speak to this, we would ask that you would please state your name and address for the record. Is there anyone in the room that would like to speak? How about online? Uh seeing or hearing anything um we'll uh close the public hearing and offer to the board for their decision. I'll make a motion to approve the vacation of the rightway specifically stating that it does not vacate any other existing access easements in place. It is just an exhibit but

Okay. Second. Okay. We have a motion by Flagan, seconded by Tisdale. Any further discussion? All those in favor of the motion will say I. Opposed? Motion chair. Am I reading this right? There's a drain field goes underneath this. Okay, we'll take a five minute break here to get Amber here and get reorganized for other hearings. Okay. Well, we can record

First order of business is second ordinance 25-01 property zone service commercial the addition of the food service establishment as allowed service commercial just adding in not the allowed use list because we have a number of them in that area. Um, this way it'll just clean it up. We've had some inquiries on some high commercial property out by like where the old docks was. That building got torn down. Used to be a restaurant. Somebody wants to rebuild. It's not listed.

And it'll kind of clean up because like, you know, I look at Fish and Fry has food, Steel Wheel has food, all these commercial properties have food. We just don't have it as a list. So, just kind of helps allow the redevelopment. I think it makes sense. Okay. We had the public hearing on it last meeting. So, it's up to the board for approval or denial today. Motion to approve. Second by flag seconded by Jennings for approval. Any further discussion? See that seeing or hearing none. All those in favor of the motion will say I opposed. Motion carried. just explain the next one.

Yeah. Okay. The next one is the um remember what the name of it used to be, but it's the little cabins that were right across from Gualara's in that area. 014, is that what it was? I couldn't remember the name.

Okay. The cottages that are in there. Um there was a house that burnt down a couple years ago. He's been slowly working on getting that kind of redone and we had to go through some approval process to get that done. And then as that process started, he said, you know, I'd really like to just be able to all up and work on all of the structures versus just the one. And in order to do that, we thought that bringing it into compliance for zoning would make the most sense. So he just opted to do a change of zoning on the entire property. You know, that area there's a mix of residential and commercial kind of all in that corridor. So I think it makes sense to that area. He did request it to be a planned unit and development to allow that flexibility of having kind of that some of them were single cabins, some of them are double cabin, you have a single family residential house. There's kind of a combination of uses in there with the types of housing.

Okay. We did have a public hearing on it last time and I recall we didn't have any opposition. I haven't had any phone calls or anything throughout the whole process. It's up to the board to the second reading today. Approved. Second by seconded by Jim. Uh further discussion commissioner. I just wanted to go over the city of Spearfish had input on this. Is this correct?

They Well, they don't do formal input anymore, but we have discussions per se. They have a platform for them already. So, the plat is actually already in front of they're going to replplat that whole thing into one big chunk, right? And then they show all the existing structure. So I know they're aware of it because they have the plat already. Did we get the road issue cleaned up on the plat that John May was concerned about? Is that this one? We can I think it's don't remember. I think it would have been a spear fish. So I probably wouldn't have seen.

Yeah. something that he brought to you guys came up with planning and zoning and it was J discussed city planning and zoning too and I think we're clean on it but I don't recall was it there an old road that the county would have been responsible for that was listed on the plat I think it just needed to get taken off the plat and refiled with the register feeds if I remember so that must have been a John bathing it wouldn't have come before me did not want it to have a yeah a road I don't think I ever saw the flat okay

I just knew about it because I think John Bay maybe had a they wanted him to sign the flat I believe so that would have come from him not from me so I I honestly don't know for sure but that would have been one of his it must have because I think it got reported yeah so he must have signed he's accepted the room okay it's all okay I didn't or two meetings ago. Two meetings ago, John Bay would have was that the It was a signature issue. They wanted him to sign the plat. Call a question. Okay. All those in favor of the motion will say I opposed. Motion carried.

Weird, but I can't show these to you guys. Yes. Um, you guys did have a copy of Dave Peek and Ryan Palmer's write up that they've been doing on whatever. So, that's in there. um layout for water and oil.

This one is a layout plan for Kiss Water and Oil. If you remember on the top part of the Heritage Hills subman property outside of Whitewood, um they originally didn't do anything with that because they were kind of struggling with how they road in. Well, the road is in now. Everything's there. Infrastructure is in. They're now coming back and asking for three additional lots. So 7A, well two, I guess, because right now it's lot seven. So 7A, 7B, 7 C. And they will just do driveways off the road that is now in there. Um, density wise, it still needs the overall density. So the larger 20 acres, 20 acres, and 12.75. And that road is all in the loop, you know, comes up and comes back out. The road works the way that we're supposed to. Um, and then there's that roadway that these driveways are going to come off of. They also have access to the neighboring property in there as well.

Much better than where they started. And Rick's here to get questions, too. Mr. Chairman. Yes. What was pling zoning's recommendation? Uh they recommended approval on it. Follow recommendation. Second. Okay. Motion by second by test recommendation for approval. Any further discussion? See none. All those in favor say I. I opposite plant and final platform common green.

This is lot 28R of Spruce Mountain Estates. They are combining lots 26 and 29 together. So we're calling it 28R. So it's just a I guess consolidation taking two lots and putting it into one. So moved. Moved. Oh second. Motion second plan exempt. All those in favor motion say I opposed. Motion carried. What's your pleasure?

Motion to approve the preliminary and final plat for approval of the preliminary as well as final PL. All those in favor of the motion will say I. I opposed cares Northwest Engineering Company. This one um

it's you can approve it, but we probably should have held off on this and it's okay. We can just do it as a condition. Um, so there's going to be a CMP request that I don't think comes before you next. I think it's on the 25th. Um, and it's that one that's kind of a CMP request, but kind of not. So, Mountain View Ranches and Northwest Engineering Company has a um they have the Centennial Quarry and it's split into two lots, which is 1 R and 2 R. and they have come up to an agreement with Mountain View Ranches which has the adjacent lot which is the lean lot and they're going to be moving the property line in there um to encompass some of that Centennial Corey lot. So they're selling approximately 25 acres um from the Corey to the private land owner that lives behind the Corey and that is for the road that's going to be going through there. Um, as part of that, we had to do we opted to do a foundry adjustment on the Corey, but they don't have an existing CP because it was an old grandfathered Corey, but they said they would prefer to follow the same process. So that there's no questions on that the boundary changed. Um, so this is showing the new boundary, but I think you could approve this plat with the condition that the CP stuff be approved or we can hold off on this plat and do it on the 25th when you guys do the rest. That's kind of your call. I didn't know which way to do it. It's this will be what it looks like, but you have not approved the amendment yet

of the CU that we don't have. Yeah, kind of a weird process. I'll move we hold off for approval the next time. Yeah, I think it's 25th. Second the motion. Further discussion. Continue. Yeah, I think it makes sense to continue this with them at the same time. Okay. All those in favor of the motion will say

curtain D is the next one. Um this is the property at the end of that road. you guys, they do have an existing conditional use permit on this property for a permanent campground and then they have broken off um parcels for each of their kids. So, there's been a 5 acre parcel on on all of this. Now, they would like to well the existing residence, the five acres that's right in the middle right here is for sale. Um, and then it sounds like they would like to then build another house on the remaining acreage

for their for themselves is kind of what they're doing, but this this five acres right in the middle that they're trying to plat off right now, which is their existing house, um, is for sale. So, the question that had come about with this, it meets all the zoning and density requirements. Um, but there's been a change in that GDAT road. If you guys remember that road used to be on the system the county went through and did all the maintenance and back in 2025 you guys changed that to a minimum maintenance road. So it's not you're not really going out there as much just minimal maintenance. Um and the county has an agreement with the forest service to you know do the minimum maintenance on the road. So, we're just letting you know the last time you let all the other stuff be approved, but there has been that change in how you're doing it. The maintenance road. Um, Don May just had he his recommendation, don't really know if it's part of what you guys need to do, but he did tell the land owners that they really should look at having their own forest service.

I was going to ask about that. So, they don't have one currently. Um, but they are concerned about that. They started the process, but with the government shut down stuff that was they basically told them it'll, you know, who knows when they'll get to it kind of a thing. And that's why we dropped to to minimum so they wouldn't lose access, correct? Prior to Yeah. So, they're still working on it from what I understand, but they don't know when they'll get it. And that would be consistent with all the other roads that we changed in minimum maintenance, too. Those land owners will need to get a special use permit to follow the road.

Yeah. So, there was a lot of discussion at planning and zoning on that, but in the end, um, they opted to approve the preliminary flat and move forward and they're aware of it. It's in the minutes. We made sure it was in there that it went from, you know, minimum to minimum maintenance and that they should get, but we've done that before and we've never held up a plaque for that purpose. We've just notified them that they need to get one. Well, that's uh kind of the way the Forest Service operates, but they need to change there doesn't make it right. Okay. What's your pleasure on the plain recommendation? Approval.

So moved. Call the recommendation. Second. Okay. Approval. All those in favor of the motion will say I. I. Hi. Next one is Naitlyn Partners LLC lot 135 of Paradise 4. Um, it matches the preliminary plat that has already been approved. So motion to or staff recommends approval of the final flat and funding only recommended approval of the final class. Whiskey is nice. Am I out of order? Yeah,

sorry. Sorry.

That's right. Maitland partner didn't have to come to you because it match the preliminary plan. Never mind. So, Kim deserki. Okay. Um, this one was kind of interesting. So, this was the subdivision plant. You guys have already approved the preliminary work is pretty much done. They're still got a few things. Um, John has been going out there periodically when they're when they've called in to work on stuff. Um, so with this, there was a condition when you guys approved the preliminary plat, there was a condition that the pond should have a barrier around it to prevent anyone from driving in. That's been completed. And um, John actually went out as part of his road report that he did, there's pictures in there of what they had done. And then staff recommended approval of the final plat with some conditions. One of them being um John's requested some additional gravel surface on some of the areas of the roads to get it to that 4%. Um and then there was some subgrade pumping through some surface material that was taking place that John recognized. And then there was still some um utility installation with some erosion control that they were finishing up. So John is those were the conditions that John had said you know he wasn't he won't sign the plat till those are done but he's they're close they're working on it and the last one which there was discussion at planning and zoning was regarding the individual access easement um we got an email from Devida must have been Friday or Monday that that access easement that John Frederickson was here to discuss did get recorded so we have the actual it's been recorded like was was recorded question. So that condition could go away because it did get done. so that it's been recorded and then so they're requesting that we could we approve the final plat with the conditions of those things and then John

will let us know you know when they've met the conditions and then he can then sign the flat at that time and that's what planning and zoning um board made a motion to approve the final flat with the conditions I think uh the conditions should all be come before we we okay or deny it.

I don't disagree with that. I guess that's I think we probably there's no reason not to have the conditions completed before we approve them. They're aware of it. So, but Jones's comfortable with having the conditions. He said as long as the conditions were on there, he was comfortable with he needs he needs to sign off. Yeah, he has to sign the And those were his conditions, not not binary. Those were John's conditions of those three things. You hold the plat until for him to sign. So, it doesn't get recorded until it was correct. That's what we've normally done. Sounds like that's safe. It's not the first time we've done it that way either. No, we've done it that way a lot. Yeah.

Motion to approve. Second. Motion and a second for approval. Any further discussion? Seeing none, all those in favor of the motion say I. I. Opposed. All right. And then one of those conditions.

No, we'll just leave it in there. Thank you. Um, okay. Are we on? Is that right?

Yes. So Schulty um is Mike Schulty and Naitlyn Charters have bought 63 R track Kers 2 which was formally lot 63 track A and a portion of track K. Um and this one you can kind of see it on here. They're combining um pardon I can't show it to you. There's a little tiny piece right here that is getting combined into what he owns. So, there was an old um 66 foot utility easement in there um and a private access easement. So, they're replacing it with the private access to utility. And the Hawks family on the back has other access. So, it was never supposed to be in there for that. It was just supposed to be utility. They don't need it for anything. Thanks for planning.

Did the Hoff sign off on this pile? No, because there's nothing for it. It's a private access. Well, if there is an access easement granted to the property adjoining, I don't know how we can vacate it by the Yeah, I'm not going to argue it that I told the surveyor to be here. I'm fine with whatever you want to do. It's Yeah, I Partners, which is who the easement was with. It was never with Well, it was to the property beyond it and it's touches it, but It has to go somewhere. So, whoever that is the beneficiary of that access easement needs to sign up on this plat. So, I'm going to vote to or make a motion. Make a motion.

Second. I will not vacate some denial discussion. So, apparently there's other access for the There is. Yes. They never use that for access. road footage. If you have a pasture and you've got an old access you've never ever used, would you want somebody else to vacate? Yeah. Okay. Good point. All those in favor of the motion say I

opposed. This one is So this is that stuff that was the utility and well lot um which is where the kind of in the area that the multi housing has gone in on lot 19. They're trying to break off the utility lot. So it sits separately. Um and then you have they're showing lot here the new roadway which I think is about where that driveway comes in. They've been working on that with John for that access. And then lot 19 is being created um because we separated off the multif family unit that sits there. And then I would expect to see it change of zoning from commercial back to residential on that lot 19.

19. Okay. So basically it's just plotting out what's actually on the ground. Move the right. Second. Okay, we have a motion and a second for approval. Any further discussion? Seeing none, all those in favor of the motion will say I. I. Opposed. Motion carries. All right. Before we go to this next item, we're going to take a five minute break after that.

Okay, Amy, I may have you help with this in a little bit if you can hear me. Um, so this is we were we didn't have this at the last meeting. We said that we've got some stuff in the bank. We're still kind of going through it and this is the new letter of credit memorandum extension. The owner is requesting an extension to the current letter of credit and MOA as it has expired already. They're adding additional fire mitigation costs that the owner feels should be done. The cost estimate has come down since the initial letter of credit and memorandum of agreement occurred. Um so as work has continued to be done as weather per submitted the attached cost sheet is in here um it what the one that expired was 6635 expired on November 1st so the new agreement would be put in place it's basically for a lot of the same stuff just as they continue to to drop that down um Gerard did sign it and then there's a new processing in here um and the part that was interesting thing is they put on the cost estimate no there's nothing in there for fire mitigation. So it was $2.99 748. Um, and then if you look at the find the right one, I think it ended up being so they're decreasing it. Yeah. 299748. Even though they actually do have about $20,000 of an additional fire plan that they're going to do, they just opted to leave it the same. I told him it didn't really matter because we had already approved that fire plan. So, he's just doing additional over and above what he was going to do. So, I don't think it needed to be in here.

Extra insurance. Yeah. And it exceeds the requirements. Correct. Yep. So, the 299748 the letter of credit matches the engineer's cost estimates which is what we usually request. So we would be signing a new memorandum of agreement and then the letter. Okay. Mr. Pl, you're comfortable with this. Yes. Motion approves. Motion and a second for approval. Any further discussion? Seeing none. All those in favor the motion say I motion car. All right. The next one

book report. No, there's another. You guys should have three peaks. Three peaks estates is next. Yeah. I've already signed it. Oh, he just has the name written in there. Did you sign that one so we don't forget? All right. What? Three.

Three peeps. Letter of credit, memorandum of agreements. So, requesting reduction to their letter of credit and memorandum of agreement as the only work left to do is the fire mitigation. Um, there's a new cost sheet in there. The amount being 156108, which was to expire today. Oh, no. 204. So, it'll expire a year from today. Um the prior letter of credit and mo have the following items need to be done. The county highway it looks like he went out there on 109 so fairly soon and stated um that he's got his stuff in there. Dakota pump went out there um for the booster pump and all is in working order and then DNR had an email 1010 and that's also included in here. So, um, Bill Toburn is working with Gerard on those fire plan stuff now. So, that's been kind of a change over because it was, um, guy from the interstate that he went to work for the city now, I believe. So, he's not there anymore. So, Bill has been helping him now for about the last six to eight months going through stuff. So, you can see his letter in here of what he's charging them and what they need. um the aselt drawings from John um they've been going out there and checking on stuff. So he's got his report in here and you can see that. Um and then Dakota pump we just asked for proof that the pump was installed on the old one. So the new memorandum agreement is in here to be signed.

Okay. move to approve the order of credit seems to reflect the actual cost. Second. Okay. Motion by Jenny. Second. Anybody plan for approval? All those in favor of the motion will say I. I. Motion carried.

Yes, sir. Before we move on to the travel report, um I have some additional information on plat 2584, the Shelby flat. I think I was a concern that Brandon had regarding the I don't know last meeting. I can maybe offer a little bit information. Okay. Okay.

Amber, I guess we're we're here to about your uh I did do a written report because I usually do those just so you guys and that was provided in there. Um went to Oregon. It was the normal Western Planners Conference. Um it was good. They had a lot there's a lot going on in the planning world right now of there's a lot of people are having, you know, access issues, water issues, like all of the stuff that we hear about. So, it was really interesting to hear that. um because I think they're seeing at least that area is, you know, they're a little more developed than we are around here, but they're seeing a lot of the problems that I think we're starting to see here. So, they're kind of in the way of, you know, a lot of them are doing, you know, a lot of studies that kind they're just they're spending way more money on how can we fix things versus new ordinances. There's all sorts of stuff going on. And I think they're seeing a lot of the stuff we're starting to see now or they're already dealing with it. Um most of the conferences, the sessions, it was pretty much all day. You can see that I gave you what my schedule was. Um the round table was really good. I like that one. They do it almost every time where you just get whoever wants to go can come into a room and you just talk about whatever problems you're having in your communities and you get ideas and things like that. So I really enjoy that one. Um, a lot of it was tourist communities based because that is what Bend, Oregon, that area deals with. It's a very tourist high area. So, a lot of tourist community discussion, a lot of um housing discussion within those tourist industries. What are they doing for workers? Um, short-term rentals. That's every single time we talk about short-term rentals. Um, and then public input was another one of, you know, where's the border of you have to allow public input, but how much do you allow?

What do you do with it? That was a lot of the discussions was the public input stuff. Um, there was a lot of tribal basis, which we just don't see that around here. Oregon obviously has a lot of a lot of their tribes have very high intensity planning agencies. We just don't have that with any of our tribes here. So, that was kind of an interesting to see how they, you know, they have people that come to all their planning and zoning meetings because they have tribes looking in their communities. Um, but it's a very different type of tribal involvement than what we see in South Dakota. So, that was really interesting. Um, I'm not going to go through all of them. The youthled planning initiative, that was kind of fun. Um, I'd really like to do something not like that with our schools. They they try to do like their planning departments will go into the schools and try to just get do it as part of their government day sort of like this is really what happens in an everyday basis within your community. So, how could you do some student involvement with plan airs and then just government in general because a lot of kids don't understand how it works. Uh, so that one was kind of an interesting one. Um, data centers, that was a huge discussion if you watch the news at all. Right now, data centers are a big thing. Um, right now we don't have any sort of regulation. So, that is something that's being discussed across the board. Deadwood's probably not going to see a huge data center, but Black City definitely. Um, so they're talking a lot about having governments get in front of that before they come to you because if you don't have anything in place, what are you going to do when they're around? So, that was kind of that was a really interesting one. What kind of concerns were they bringing up with the data centers that we

A lot of it is power just power depending on energy energy stuff is all you know how do you do those and they're not going to be inside city limits they're going to be on a large parcel of land somewhere where is that going to be it's probably going to be in the county so that was kind of the you know what do you do in that scenario because you have access road issues um so it's kind of similar It's different, but it's similar to when we dealt with, you know, windmill farms. It's kind of the same thing, but this is a probably a little more relevant to our area. I could see because it's just a big building that takes a lot of energy,

lots of big buildings. So, that was kind of interesting. So, just uh in in Lawrence County, they would need to be on an agriculturally zoned area more than likely because there's three or 400 acre parcels of land. Yeah. You don't want you usually don't want a lot of like treat areas or things like that around those databases. Open space. Yeah. Does our uh our conditional use would they they wouldn't allow those now? PUD. That's exactly what came up when they wrote the comp plan is they had this specialty zone and that's what he was anticipating like or something like that. We evolved into a into a PUB once I finally deciphered what they were trying to aim at. I see with the old comp plan.

Yep. And that would be more than likely somebody could and it would be something that you could allow that PUB zoning district and then within that PUB they'd have to assure you the plan like what are they going to do? How are they going to do it? But that's a very different take than what our normal zoning. I think what you guys have seen PUDS have only really been used for residential. We haven't seen them. Okay. So the old one that that Mr. sleep worked on for so long. They called them specialty zone, specialty use zoning and they didn't explain what it was. They just said there we just have this thing out there that exists and we finally found plenty of development. It's like that's what they're talking about. I see.

That's what this the con the guy from from Colorado that wrote up the main deal back in the 90s. The main So it require a change in zoning for I think you I think most of them are doing them as a change in zoning. they're not doing them as a conditional use permit because once they're built, they're not going. I mean, the buildings are just so massive.

Um, so it's just something to think about. We there are you're starting to see some example ordinances. I don't um I think it's going to come up again our SDPA stuff this year in South Dakota because I think Sou Falls has well a good example is like you know the big they did the big Amazon shipment center in Sou Falls fairly recently. Um, but I think you're gonna start seeing maybe that we'll have to make some adjustments to the zone. Isn't there a smaller one now? Box elder. Yeah, there is. That's why you're giving things in one day. Oh, yeah. Yeah. Um, so I think we're going to see it. Is there some education we could do prior to actually having it in front of us?

Yeah, I think we can find some different things. It's just kind of new in South Dakota. I mean, some of these other communities, they already have ordinances in place and whatever. I don't we haven't seen a lot here, but I think it's going to county apparently has one proposed. Yep. There's a couple of them. I don't know if they're fully I don't know if they have ordinances though. They're kind of in that predicament of well, how do we deal with it now based on what we have? That's what Destiny Johnson wants to do, isn't it? Yes, it's it's being talked about. So, that one was really interesting. There was a couple of data center ones.

Um AI that came into it, which was very interesting. I actually think it would be helpful for us, but it's a whole process. Um, interestingly enough, uh, Jackson Pole, their planning department is, so I'm going to follow it and see. He is doing, they call it the chicken question again. It's, you know, you get the same question 10 times every day. We're on the phone. We're spending time on that, you know, whatever. Um, they're doing an AI bot that is going to be on their website that can answer the basic questions.

Um, and so I'm kind of watching it. It's brand new. they haven't like it's not fully developed but he talked about they've spent a lot of time on this and they call it those planner of the day questions like the the things that you are on the phone and you spent hours on how could we help alleviate maybe some of that. So that that one was really quite interesting especially because the guy from Jackson Pole was who the speaker was.

So that could possibly walk somebody through a building permit. It could like it could help them through the process versus spending so much time on the one. Now, not everybody's going to use it. So, he said you always have to make sure you have that line land line, but it could help counties to have that bot built into their website. Okay. Doesn't isn't something that Orange County would use very often. No, you think you'd be surprised. Be surprised. Yeah. You could eliminate the whole staff position if you had a good AI that answer those simple questions or not not add another one not add another one. Yeah, it's I they kind of considered it as like an additional thought secretary, you know, kind of someone that can answer those basic questions.

Um I don't know. It was really interesting. I think it's really new. They still don't know for sure. It's progressing quickly.

Yep. And then the last one that I mean you can go through some of these but the last one was the tourism and community benefits. That one was really interesting. It talked about west coast and mountain west. Um you know they are dealing with a lot of the caves, white water, rafting like all of those tourism things that brings all these people there. Um how does that outweigh your economic benefits for your community? It's changing your communities. It's doing stuff. So that was really interesting. And then it was when I got back, I just got a thing that the city of Le is actually doing. It's coming up on December 2nd, so I'll share it with you guys. They're going to put together a thing on kind of this subject with economic benefits and tourism.

Can I back Can I back you way up? Short-term rentals. Yes. Are some people trying to control them? Most of them communities do. Really? We're one of the few that does not. In what manner? They have fullon regulation. and they have a staff member that that's all they do is just dealing with short-term rentals. Um, they do have a lot of some of them require conditional use permits and only in certain districts, some of them just allow them, but they have to be in certain zoning districts, you know. Um, it is there is a lot of regulation out there

especially in like this area. It's very very much regulated because it is causing that econom it's it kind of led into that tourism and economic development discussion is when you lose the community and you turn over to just like if you're going to allow it then you're turning it over just to that. So it's not that they're not allowed. They're allowed. They just have regulations. Okay. So there you go. I can keep going if you want. Amber a form based code violation was formbased.

Forbased is a type of zoning. We do not have form based code. I think the only community um I would say the only but Sou Falls is a form based code. So if you look at their stuff, there's a lot of pictures and things within their code. So it's it's a whole format. Mostly there's a lot of if you do this you can do this or like they have like a numbering system if if the development can provide AB and C they can have more density if that makes kind of a give and take. So it's not like where ours is here are the rules and this is what you have to do.

It's more of a give and take and that's how the entire ordinance is set up. So if you want more parking or you have shared parking because you have two businesses, they can share the parking because one's only open from this time to this time and one's open from this time. Makes sense. So it's just a different it's a whole format. So if you look at city sou Falls, they just went through and changed their stuff to more of a form based. It's I don't think it would be manageable for county. I think for cities definitely some counties do it though. Just did you email email me your report? I don't seem to have one. Yeah, I keep looking at yours.

Yeah, you got it, but I didn't. Any further things forever? So, just one quick question. The problems that we're having in Oregon area are the top problems. Is it water? Is it density? Um water is some of it. um density. They've really, if you've been to Bend, Oregon area in the last 15, 20 years, they've really done a lot of high density.

So, they have their high density pockets and they're trying to keep a little more open. It's not as much of that, you know, single family house here, here, here. Or um like parking regulations. They're doing a lot of streetscape. So, it's the parking is on the back, not on the front. So you're driving down a road and you see the houses all nice and neat and, you know, whatever. So they flipped a lot of their regulations to go back to what it looks like versus, you know, having just driveway, driveway, driveway, driveway.

Um, that was a big thing. And then high density. So they they do a lot of commercial on the bottom, apartments on top. And they're doing that like you'll see that I mean we toured about five different pockets like that around that community and they would have single family but then have these really high density areas but their regulations for what it looks like really made it flow together. So it didn't look like you had this like high building here and a single family. It was it flowed really nicely. Wasn't a hodgepodge. Yeah. But their design standards are strict I mean really really strict but it looks nice. So that's another thing that's probably more of a city than than county.

Well, theirs is a combination because a lot of their um development is going outside city. So they their even their county stuff was a little I would say stricter than anything we see around here. It's a different area too. Um but water water was a big thing. And then the reason why they're combining and doing higher density is they can use their existing infrastructure versus adding on more infrastructure to maintain. So infill. Yep. All right. Thank you. Thank you guys. Um our next item is Melinda Wolf is here, registered nurse in South Public Health Nursing Services.

Hi. Welcome. And she's here with the county health nurse coordinator. Yes. So, and you guys have a copy of this, right? Okay.

So, yeah, this will be the uh report for April through September. Uh my name is Melinda Wolf, as he said. Um so, I'm just going to touch on some of the things that we um have been busy doing. Uh our maternal and child health. Uh so, we see pregnant moms, prenatal, um and then we also visit with them postpartum and and uh do a visit with them in baby. Um we meet with a monthly do education referrals. We do vitals. Uh we also will visit with their doctor. Um we also do um something called a it's a called a PHQ9. So if we have a mom come in and um they answer yes to uh two of these questions that we ask, it triggers what's called a PHQ9. And it's kind of a an assessment that we use for depression to kind of see where those moms are at. and then we either do referrals to counseling or connect with their doctor. So, so that's our um kind of our prenatal program wrapped in a shell. We still do the safe sleep education. So, every pregnant mom that comes in at 28 weeks to 32 weeks, we do what's called a safe sleep assessment. So, um we're still seeing, you know, sleep related deaths, co-sleeping, stuff like that. So, everybody gets the same education. And what it does is we focus on what's called the ABCs, alone back crib. Um, so we assess whether or not those moms have a safe sleep space for their babies that are going to be born. If we um evaluate that they do not have a safe sleep space, we can provide uh pack and plays and little cribets for them. We just got some smaller cribet units because we do have some families that are living in hotels and stuff like that. So if they don't have a lot of space, we can give them a little cvet for that. So that's kind of our our pregnancy care program.

We're still offering fluoride varnish. Um we provide ASQs and ASQS, which is a social, emotional, developmental screening for kids above 2 months old. So if we have parents interested in that, we do that assessment, we evaluate them, and then if we um if they score a certain score, we refer them on to the birth to three program um in our local area. Or if they're above four years old, they get um referred to their school district for further like uh speech, possibly speech, stuff like that. So we're still doing those. Um vaccinations are still a big thing. Um I just completed about 11 uh flu clinics for uh in October for the Northern Hills um county state. I did some I participated in a closed pod for the Spar School District. We did about 98 um flu vaccines that day for the Sper School District. So and uh what else? Public health uh preparedness, LAPC. I've been enjoying those meetings. I've been going to those and and enjoying those. Um you guys have a great uh LPC group. I mean the people that um and the participation is amazing compared to some of the other districts that I that I um attend. So um I think that's it. Do you guys have any questions for me?

You mentioned in here in your report that you did measles. Yes. Yes. How many takers did you have on that because that seems to be an issue. Unvaccinated kids. How many what takers did you have on We didn't have a lot for Lawrence County. Um we did have one case in Sturgis of a measles. Um somebody who had an outbreak of measles, but we were they were able to get that family vaccinated right away and we haven't had any further cases. So um

we actually have a pretty good coverage rate for the school system. um you're when because I do the audit the school audit for the school district and Lawrence County was above the we kind of like it above 85% um I did have a couple counties that were below that that we tried to contact people to get them vaccinated but um we did have some adults come in and get that MMR and stuff and we did have some children but it wasn't you know I think Florence County has got a pretty good coverage rate right now which is good and is that the in for ptus or are we

ptus is good too. I mean the DTAP we are seeing a little bit of a decline in vaccinations people wanting to do a delayed schedule maybe. Um so we're seeing a little more of that. So, you know, you kind of wait to see what it's going to look like forecasting, but right now we still have a, you know, most are the doctors and everything around here are amazing at getting those vaccinations at the two, four and six month for that uh diptheria tetanus and ptasis. So, so far Yeah. Thanks. Yeah. Yeah. Anything else? And if you had measles when you were a little kid, you don't need to worry about

that. Is correct. Yes. Yep. Absolutely. Yeah. All right. Any further questions? I don't know if you know the answer, but the need agreement. Do you know when that will be made available for us to sign the contract? I don't I know Wade is working on that. Yeah. Yep. Yep. He'll he's been working on those getting those ready for the next So, he is working. Yep. I believe so. Yep. Yeah. Yeah. All right. Thank you guys for all your support. We appreciate it. So,

it was nice to meet you. Nice to meet you. Okay, we are ready for the right. There he is. Sir, you have the floor. I have to visit with the treasurer a little bit. Otherwise, I'd have been in here already. Well, we just just got ready for Okay. Well, good. Just a perfect timing.

Good. Good.

All right. I'm Al Schaefer with Department of Legislative Audit. We've just completed the calendar year 2023 and 24 audit. Um, just the purpose of the meeting is kind of go over our findings that we had and there's just a couple minor things that we came across that we felt the board should be aware of. Um, you should have two letters that are on our letter head. And the one we'll definitely discuss is one called the management letter. That's a um that start it starts with in in planning and performed in our audit. And what that letter kind of just we talk about in that letter what in deficiencies of internal control are, violations of laws and stuff. The part where we're going to discuss is probably the middle of the second page there. Um we had no deficiencies in internal controls which were material weaknesses which would have been written comments that if we' had anything. Same thing we didn't have any material violations of laws or grant agreements or anything like that which would also be written comments. And then internal controls we had no problems with anything that we felt were just minor things that would be an oral comment either. Um, we did have a couple immaterial violations of laws that we want to go over with you. And that first one, um, the county makes a motion in January to assign fund balance in the general fund. The law basically says, you know, at any point in time, you're not supposed to have 40%. We test it on December 31st. And when you don't make that motion until January to assign those funds, really at December 31st, technically, they're not assigned. And so possibly, you know, if we back those off, you probably could be in in violation of the 40%. It's just kind of I'm gonna talk to Brenda a little bit about it. It's just a guess. It doesn't have to be perfect that you have right at 40% or, you know, just so that you know you're under that 40%. So, you know, in December, kind of just doing an analysis and and try to get those things done before the first of

the year. And the other thing we had is um the county writes off uncast checks usually once a year. Well, when you there's two laws on the books that talk about writing off old outstanding checks. The one that talks about with one after one year is the one where you're supposed to then turn them over to unclaimed property and beer. But then there's another along the books that says that after two years you can write them off. Don't have to change send them to unclean property. And then there's a second law that says if they're presented within six years, you you have to pay it. But then after that, it's the discretion of the board if somebody turned one in after six years. Since I know you guys have problems with turning stuff over to unclaimed property and trying to get something back at one point in time and your your legal person can tell you or what, you know, stuff, but there's that other option on the board. So if you if you'd want to write them off and not turn them over, there is that other law there, but you just have to wait for two years to do it. They have to be two years old before you

stay right there and the funds stay there. Yep. You bet. So, and that's good to know. And a lot of counties follow that two-year law and stuff. So, so that's an option for you guys out there and stuff. So, definitely if you the one year if you do that then you're kind of in violation of not turning them over to unclaimed. So, so just kind of look at that and consider maybe doing something different with that. So, those are the only two things that we had. Um, it was a clean job. Good kid.

Yeah, she does a Brenda does a good job and I appreciated all the help that we got from Brenda and from Deb's offices. I mean, it seems like sometimes we'd ask for something and we almost had it before we asked for it. They're they're that quick in turning things around. And then we also looked at the sheriff's office. They're very cooperative out there too with, you know, going over things and stuff with us. So um one of the things you know we do when we come to do these audits is to give an opinion on the financial statements. And on your basic financial statements we do what we call an unmodified opinion which basically says the financial statements present fairly the financial position of the county. The governmentwide statements which is another set of statements. We do an unmodified opinion on that because you guys have the Lawrence County Housing and Redevelopment Commission that is technically a part of your reporting entity and they're on a different fiscal year and they do acrruel statements and it's just to be a pain in the backside to try to put those that information into your statements and so basically it says your governmentwide statements also present fairly except it's missing that information and stuff. So that is basically all I have. Um I have a the letter. Oh, I guess I should talk about this other letter. This other letter that I sent you too that um called the letter in charge of those in charge of governance. Basically the letter that we it's required by auditing standards that we communicate certain things to you guys and that's what this letter is kind of doing. Um, we've had no problems. Like we, it talks about we discussed any immaterial or audit adjustments and stuff with Brenda and went over those and stuff. So, um, we had no problems with, you know, her agreeing to what we say our accounting principles and stuff. So, and so, so we, you know, I had no problems with that. So, um,

we will need a motion for you to be able to sign this letter to the department. Second. Okay. Motion by clan, seconded by Mr. Jennings. Any further discussion? So, just want to comment that this, you know, nothing against the auditor's department, but this is a really boring report to read because it's all no significant disagreements. You kind of think what do we find? And there was nothing. So, I commend Brenda McGrder, our auditor, for doing such a great job because it it would be more interesting to read, but it's it's more comforting to read. All those in favor of the motion will say I opposed. Motion carried. And then if you want to Brenda, you can just scan that signed letter then email it to me. So

unless you guys have any questions, that's all I've got for this go around. Thank you. Appreciate being able to serve you guys with this service and stuff and we'll have some new people taking over next time. I'm just going to bring it up. I do the things because I have a great team to work with. Grace, treasure, everybody. So, I mean, I couldn't do it without them and your guys' support. And Al was retiring on June 8th, the 26th. So, this was his last audit with us. We've been together. Well, I worked here for 34 years. He's been doing it prior to that when I came in. So, we spent a lot of years together. So, both members are retiring on the same day.

On the same day. Yep. Uh-huh. So, yeah. So, there'll be Madison and Hunter are taking over out here. They're in the training right now and stuff. So, and Madison helped out in this one a little bit and stuff, too. So, she's got familiar with you guys a little bit. So, enjoy your retirement. I will do that. All right. Thank you. Thanks. Uh, we are down to items from the public. Is there anyone in the room that would like to see?

Is there anyone online that would like to support this morning? Okay, we will close that and do we have items from the commissioner? Looks like I just, you know, I might just throw out that uh the association of county commissions are continuing to look at the proposed property tax changes. I'll be meeting on on that tonight on on one of the changes for the discretionary plan. So there's a lot going on there. We'll keep an eye on it. We might have to ask the board for some support.

Association account commission. All right. Anything else? I would welcome a motion to Thank you everyone.