City Council - Regular Meeting

Good afternoon, ladies and gentlemen. At this time, I'd like to call our workshop to order. And uh first order out of business is discussion regarding Lan Passes County Chamber of Commerce and Business Center by annual report orders three and four and Melissa.

Sorry, that I'm not ready. Good evening. Thank you all for seeing me this evening. Um so in your packets I believe that you have the combined budget financial statement um the breakdown of the reimbursements um for receipts for expenditures. And then you'll also find in your packet the status report for the visitor center um by way of website views and visits per events, directory, jobs. um all of the analytical tracking information and you'll see on there including social media relocation um such as if we mail out uh information online classes or someone comes in and asks for information. The visitor center budget is the one that's attached. And then visitor center traffic is all of our visitor center um uh sorry visitors that come via phone call, email, in person. Um and those numbers are there. And then occupancy rates as we always struggle um to get those from the hotels. Um we're going to do try to do a better job. We don't collect on bed and breakfast or RV parks at this time. However, those are obviously lodging options uh for the passes. So, they just don't uh factor into hot fun game. So, and then you'll also find in there the chamber events um and those are highlighted as to the events that the chamber is actually hosting um and supporting on their own with event planning as opposed to the collaborative events that we work with other nonprofits. um to co-host and so and all the supporting documents are included in that. So if there's any questions, I'll be happy to take any of those

in relationship to previous years. Yes, sir. Visits, mailings, how you doing?

So um good and bad. So the downtrodd of um tourism ever since co we peaked probably in like 2021 2022 um it has been down in the previous years of 2023 2024 um it's kind of steady right now I would say that there's a lot of people that are making more travel decisions based on what they want to spend as far as experiences and events and things like that. They're not just the RV travelers that we saw a lot of during CO because during CO um that was like the only way that you could travel, you know, to do to camp or to RV. Um and we did have quite a few people come in for that. Um we still have a good amount of people that come in and from out of state. Um, if you'll notice on the numbers, um, the out of state says 13, but it that is for, um, that is actually just for calls, I believe. No, that's actually for people. Um, it it's down. I mean, the out of state traffic is is way down, but that's not out of region. So, instate, I mean, you get people from the Metroplex, you get people from Austin. So that's not broken down as into just Lassis County. Um and then as far as the um the mailings and so forth, that is actually up for people asking for information. We are now on tourex.com. And then I've also, as I mentioned in the last meeting that I was here, um created a tourisone pamphlet that we've gone over a couple times and I mailed those to 13 different visitor centers and travel centers. As a matter of fact, I've already had two call back because

they need more. So, that's a good sign um that people are picking up our information in those travel centers um around the states. So, I mean, it really just depends. It it es and flows. Um there's not really a comparison per year other than that seasonal traffic that we see the difference in. Um it it is really high around event time though.

How do how do you track the instate and outstate visitors? We actually have them sign in or if their email is from out of state um that analytics is tracked through tourex.com and the analytics um anytime we get an information request a mailing address is we know it's out of state or instate. Um and then obviously we have a we have a signin sheet in the visitor center as well for people to come in and um write down where they're from and stuff like that. Plus we asked him but do we have hotel rooms do we have available?

I believe there's 55 in about 55 in uh best western and then about 30 in country. And have you worked with the Christmas on the creek for the tracking of their um visitors from out of town and where they come from? As far as them having a plan to acquire that information. Yes.

Um no, I can definitely have a meeting with them and figure out what their plans are. We haven't discussed that yet. I'm working on um I'm working with a couple of other groups on the events that are happening a couple weeks prior to that. So we're doing a small business Saturday promotion that I just finished all the information for. Um we are working with the group for Carol of Lights. So we are trying to work with all those groups for the four weekends that happen in December. And then of course all the hunting advertising as well. So for the season we're working on some beta software on that.

We proposed it to EBC but they I believe are not moving forward with that software at this time. until we figure out because the data is so comprehensive, it doesn't do a lot of good unless there's a director or some sort of staff member that can dive deeper with that data. It just it doesn't make sense to make that investment. And to follow up, Mike Gil uh from the EDC and myself, we did do a demo demo with Placer AI. Um it was an hourlong demo. We asked all the right questions and got all the information to then present to the EDC to decide if that's something they wanted to move forward with. And it is a a large investment because we did find out that the base model was just some reporting was 12,000 and it just does the basic reporting. There's a lot of add-ons that you can obviously add on to it. And that drills down further into the actual attractions, the actual restaurants and and so forth and sales data and things like that. But right now, Placer AI with the basic model just does foot traffic during certain time frames. And so those reports are okay, but it's what you're going to do with the software after and the reports after that make a difference. And if you're not going to use that information and turn it into an ROI, then it doesn't make sense at this point to do that. But that is essentially right now on a smaller smaller scale what we currently do as a visitor center. So these numbers are foot traffic. There are calls, emails, website visits because our website, even though it has a chamber directory built inside the the website itself, it is a tourism website. So, it has hunting information, it has um all three cities information, it has the county information, it has lodging, hotels, I'm

sorry, lodging, retail, restaurants, and so anything you'd want to know about anything, you can probably pretty much, especially to attend Lampassus as a visitor, um you can find it all there. So, any other questions? Thank you so much. Thank you for all right number three. The suggestion regarding contract with sportsman solutions regarding naming rights and sponsorships and opportunities.

Good evening everybody. Um this was brought to council a couple weeks ago. Um and at the request of y'all, this has been put back on the agenda with quite a few answers to the questions that you've had. And so um so parks and recreation is wanting to enter an into a contract with sportsman solutions for naming rights initiative in the term of 12 months. Um the department along with parks and recreation departments nationwide are trying to use this as an innovative way to bring in revenue into the department without costing the taxpayer any additional funding. Um and this also helps supplement grant opportunities uh on top of the naming rights and sponsorships. And then again, uh, to refresh your memory, the Sportsman Solutions contract is a contract strictly between the city and Sportsman Solutions. Any third party, um, sponsor or naming right opportunity will be brought back to council after it's vetted um, from legal and within the city staff itself. Uh, and I, as I mentioned before, it'll be a one-year contract with Sportsman Solutions from the time it's signed all the way until 12 months from there. Um, and we will be able to renew that under certain conditions. Um, as we mentioned before, there are a lot of opportunities within the city for naming rights opportunities. Um, and it may not be renaming the facility itself, but it could be the 580 complex powered by Power Aid or um, HB putting their logo on a canopy at maybe one of the pools for example. Um, and then event series that we have maybe is moving your

park um, having a company uh, purchase the naming rights and sponsorship opportunity for that. So it could be movie in your park series uh sponsored by HV or sponsored by whatever it may be. Um more commonly we will see this in outfield and back back stop uh signage at ball fields um on a smaller scale and then uh logos on outdoor basketball courts is another example of what we could see um in this area. So, um, one of the big things that he tasked me with was to go find smaller cities in Texas that are not in immediate metroplexes. For example, um, Clyde, Texas is about 160 miles out of Dallas. The population is 400 4,200. Um, they have recently entered into a contract with Hanner Hanner Chevrolet. uh their contract was a $500,000 upfront a $400,000 nanny right agreement across a 10-year time period and at the end of that 10 years they will receive an additional $200,000 and what that what the city of Clyde has done with this is they actually built this um sports complex that you can see on the screen and um with that they are seeing a uptick in upwards of about $14 million in revenue re revenue brought into their city, whether that be heads and beds, sales taxes, so on and so forth.

Does Clyde have two dealerships in their town? Three dealerships? I like we do. So, I'm not sure of the exact amount. This dealership is actually not located in Clyde, right? I understand this dealership's not located in Clyde, but does Clyde have dealerships?

Clyde's very small. I doubt they have a dealership. So they're so something like this with a dealership coming in trying to get their you know car sales we have three dealerships that are very supportive but at the same time to this point none of those dealerships have came forward and said hey for this amount of money one we're looking at $1 million have we asked any boy have we asked Hawk again nobody's came forward Wayne to put a number amount on this you're But we could like dealership here. We could talk to them. We don't need this third party company to talk to them. We could talk to them.

And again, I did mention the last time that this takes a from start to finish a significant amount of manpowered hours from getting your foot in the door at these companies. I understand with smaller companies, we do tend to have that foot in the door. Uh with those larger national brands, we may not. Uh but then again, you're writing the contracts. you're going and vetting the company to make sure that there are no wrongdoings or no wrongdoings. And then you're val getting a true valuation of your your facility or a potential facility. Um, and with that, we don't have we would have to outsource several of those items anyways. Um, through legal, we would have to pay legal teams to write those contracts, so on and so forth. And so, we're getting it kind of in an all-in-one bundle with Sportsman Solutions. And again for that reason that is the reason one of many reasons to go with this with a company that deals in nanning rights. So they wouldn't necessarily just sponsor 580 sports complex. They would also go after Turner uh ball field over there as well as as well as other sports facilities

potentially with Turner ballfield. there is a historical significance to the name. And so typically with something like that, it would be Turner Complex sponsored by whatever the company may be, but with the 580 complex, there's not any significant historical backing to that except that it's on 580. And so that could be, you know, a higher ticketed item where they could be looking to name the facility uh handover Chevrolet complex, for example. So this

what is your role in all this? Like what? I'm trying to figure out what it is your role is if we're just going to sign this contract like what how do we factor in what you're doing? I mean, you're just bringing us an opportunity, but you're not reaching out to the companies locally. So,

Bailey's Bailey's role in the city is not sponsorship recruitment. It's not necessarily revenue development. She's a recreation specialist. And so, her job is to be recruiting tournaments, recruiting those recreational opportunities. She's not a salesman other than of the sports complexes. So her job is not to sell these sponsorship products. It's to sell the facilities that we have to bring tournaments in here to create those recreational opportunities for our residents. it's not their job to be writing content

and city to add on to that city staff as a whole the if we go back to the 20 to 25% sliding scale if say pop power forward which is you know a local car dealership wants to enter an agreement with us and we are the one that gives that name essentially to Sportsman Solutions to reach out to them and work up a contract then we get the the 5% decrease on that that that falls into that 20% versus that 25%.

So, but that's the whole thing. Why do we I mean, it's doesn't make sense to me at all for us to go to our dealership and then say, "Okay, sportsman, take away 25%." I mean, there's not that much information that they would have to do. Plus, this contract has it been gone over by JC? Yes, it has.

But it doesn't say cuz earlier you said that we could deny stuff. I don't see anywhere in there. It says in two places in the contract on page um 56 of your packet technically page three of their agreement. It says that Sportsman Solution has no right or power to enter into any agreement in the name of or on behalf of the client without the prior written consent and approval of the client. And secondary to that on page 59 it says client will have sole right on execution of all sponsorship agreements. I mean, do we have to do this for 12 months?

I think where staff is coming from is it doesn't hurt to try it for 12 months. It doesn't cost us anything unless they bring in a sponsorship and then it costs us 20% of what that is, which is 20% 25% or 25% but that's 75% a lot more than what we're currently getting. So, I do have a question though. You said that we we have the option to send them a person, right? Correct.

Um, so the benefit I see, like I said, I'm not fully sold, but the benefit I see is by having this, we're actually making a competitive market for the sports complex too, then, right? So, whatever entity, right? So, if we say, "All right, Beanie Boy, we're going to we want to offer this to y'all." When Hot says, "Well, actually, I want that, too, or I want some of that." So, we're actually I mean, literally, or an outside dealership would try to come in and they don't want that. They'll pay more than them. And I don't know. That's the only benefit I could see about that is it gets that ball rolling in the you know like say if y'all don't want this we're then we will outside source this out.

Well could we at least like get some feel have you gotten any feelers? Have you talked to anybody to see if anyone's even interested in doing it locally? I have talked to multiple multiple being at least a half a dozen small business owners within the city and let me skip to that and they are given out essentially they they if we want to ask for money from them for a sponsorship that is money they may not be able to give elsewhere and that's not what we want. We are taking the already competitive donation market that is within land passes and we're avoiding straining that even further by going and outsourcing these different opportunities from these larger companies. That doesn't necessarily mean that small businesses can't enter into a contract and put their name on a banner if they so choose. But we're putting less strain on the donation market here in Lan Passes by going and outsourcing these larger national companies. That's kind of where I see as a as a small business owner ourselves is we are getting hit on every single week

you know to the point we're just literally tapped out. I mean, we have given I see several other small business owners out in the audience there. Uh, and I I can almost pro I won't speak for them, but I can almost speak for them that they are fairly well tapped out on a weekly basis. We're getting we're getting hammered. And uh I say if we can if we can bring in some other outside money, I'm I'm good with it. I I guess I'm not really good with the percentage. One more question. I haven't seen it yet here. Each let's so so that you know you sell the contract. Each contract is based upon each business, right? Correct.

So like it could be a 12 month just for that one year and then if they we don't like it at 12 months we can kill it and move on. Yes. Okay. So we can do one-year contracts, fiveear contracts, one-time donations.

Any number. It's kind of up to us essentially. the the go-to typically is a 5 or 10 year contract because that's guaranteed money yeartoyear um over the span of a large period of time. But if it's something like hey we're doing you know this special 25th anniversary event and we're looking for a sponsor then we can find a sponsor for that one time event and that's a one and done. So how do they get their money? Do they get their money over five years? So let's say we go into correct this 12 month deal and we only have 12 months with them but they got one contract that spans over 5 years. Are we then committed to them for another year?

So once we receive the payment from the sponsor we then send their percentage out to sportsman solution even after the end of the one year. Even after the end of the like if we say never mind we don't correct because but they still are still going to get paid for the next five years

for the duration of the contract sponsored. One question. Um, it seems to me that these are specialists in their field and that their abilities are in the ability to ask, where to ask and how to ask. They have a bank of people already who they know and have worked with in the past. And this will also go to a fund within our parks department that will help all of our parks, not just one park or two park. It will help all of us. And I'm hoping for more more parks, more kinds of parks, more opportunities for our citizens because not everybody is a baseball player, not everybody is a softball player. Some of us are getting older. So there's other opportunities for people who are a little bit less able to do the team sports. So I would really like to see this happen. Um at least like you say one year, try it, see what works, what doesn't work, and go from there.

Are there other companies? Is there a Texas company instead of sending the money out of state to Iowa? There is one Texas company and their requirement is 40 to 50%. I did talk to them actually today. Sportsman Solutions has been extremely involved in this process. They said if you want to go talk to other companies, you know, get a feeler for them. They said there's one Texas company that that is out there. Um I did get an example contract from them and they're they solutions gave you the name of the Texas company. Correct.

So we have to get three bids for other things. Why can't we get three bids for this? This is a professional services. So it's excluded from the bid require. Um, additionally, the municipality uses so many companies that aren't just based in Texas to operate. In the past, um, I know the youth baseball association has done sponsorships for deals, sponsors in the outfield, and this and that. How would that affect that? I mean, because you're taking money directly away

from that organization. No, that's the goal is to not take money away by bringing in these outside companies because the examples and that's why you as a small business owner know how much you can spend on sponsorship or marketing each year and so you're already paying taxes to the city. You're already paying utilities to the city. So what are you doing with my money right going to these multi-billion dollar corporations outside of the city? It's not about where my money is going. It's about where the money ends up and the money was ending up with the youth baseball association, right? And so your sponsorship dollars can still go to the youth organization because they will be still

they'll still be allowed to sponsor. Correct. So it's so the youth but but if you're putting baseball sponsors out on the outfield, so then we So that that takes away all the space. We we could even go and commit, you know, 50% of the outfield space or on certain ball fields to, you know, so we'd have to have some sort of agreement with the youth baseball association essentially. And that's a contract that's actually going through right now. And so, uh, that's something that we could be added in. Contract is going through right now. LCYA's yearly contract to utilize the baseball field, the the sports fields for youth baseball. We have we Does that go through the parks? I don't think that

it it's still in the it's it's in it's with JC and so it would go to the park sport in probably January. We're still far off from spring sports and so this itself does not affect any sponsorship opportunities with LCILA LSA. That is a completely different market and that is unaffected as far as there's no I'm just saying they they had sponsors and then you put stuff out there in the outfield or on the fence and this and that and one of your examples was doing that. Well, I don't want to take those opportunities away from that local organization

because that's where they get their sponsorship from. You know, there's there's plenty of f There's plenty of room to share out there, but this will be a direct investment in the city that can allow us to improve those facilities on a level that we've not been able to. But you would have to sell those sponsorships at the same rate. No, you do not. The why would I go with the more expensive one? You you would be able to go with so why would I spend extra money to go through the city to put my name on the fence? You do not have you would have to go through the LCA and do it.

You do not have to go through the city. You can go directly to LC LCA. So then you won't get any you do not have to. No. So I'm saying the city won't the city will not know. That is normal run. No, I'm just saying from standpoint, a business standpoint, it doesn't make sense to go through the city to sponsor and put my name on the fence. Correct. Fields or renaming sports complex or powered by and that's not something that's but that's not the example I'm talking about. Yes sir.

I'm talking I'm specifically talking about the names on the fence which was on her. She said that you could reserve x amount of fence space 50% of the fence space and then they could leave that out for the baseball crew. They have 50% of the the field that they the baseball guys can sell their portion to local businesses. So it' be local slash whoever's correct. Yes, that's something we can commit to doing. We can say 50% of you got about 300 ft out there. We'll say 150 ft of the outfield is committed to spots for LCA to do it sponsorships. 50% is committed to the city to do their sponsorship opportunity through Sportsman Solutions and that would be in your contract.

We could do that in the contract with LCA. I see no issues with that. And you with the oversight that we're going to have as a city, we're going to have B. We're going to have air oversight. We're going to have oversight. I mean, I I see it as a win-win. Yeah. No, I'm I'm just trying to Yeah. logistically and mathematically understand everything. Yeah. I don't think they're shut out the locals now cuz and plus the locals it's going to be hard to come up with this kind of money and the other. So if we don't want this Gatorade Powerade then we'll have sole discretion.

We just the main thing is we don't want this part sponsored by Treasure Comics. It actually specifically something like that. We got to have that discussion. It doesn't call out controversial or sexually explicit or whatever in this contract.

And and again, we have discretion as council and as staff and as an city attorney in JC to say this doesn't fit the bill for the family environment that we're trying to convey in parks and recreation. And so we can nyx it, you know, even as soon as it came in. But, you know, speaking with the company, they this was one of the first things I told them. You know, this is a very small, tight-knit community, and you know, if something, you know, Annheiser Bush or whatever comes in, they're probably not going to want that. And they are very understanding of we're not even going to go down that road. Do you know what the sponsorship level is right now? Say at the 580,

we have no sponsorship out there. But are you asking like a an estimation of what we could get out there? Isn't there some uh uh talking about? Mr. Mayor, I don't I don't believe we've ever I don't I don't believe that I I had one one offer for naming rights at 580 complex and that was $10,000 a year for 10 years. So $100,000. I was not going to name my business. I thought they were and and you know what maybe I'm thinking about football field over there.

Yeah, those are based on the amount and I can't remember if a member I think is it 1,500 per I can speak to that because to get the sign there's different levels of sponsorships and it's not 1,500 for that sign. Um I think you can have you can have one of those signs with as low as a $500 sponsorship when you have that sign. And there's other things about that that comes along, but that is within the school district. That is that is within the school district. That that has nothing to do with the city. That 100% of that money goes directly to the quarterback club.

Yeah. So that as far as anything to do with the school type has nothing to do,

right? Exact. And this again, it's not even we're not even tapping into the same market here at this point for the most part from an overhead level. We're again freeing up more money and more opportunity for local businesses to give to the quarterback club, give to FFA, give to 4. And so really, you know, not only are we going to be bringing money into the department, but we're also, you know, freeing up additional opportunity and additional revenue at this point. I mean, $14 million increase in in sales tax and revenue in the city. That's getting your local businesses out there in an indirect way as well. One more example I was able to pull, uh, today Ira, Texas has a population of 1,200 people. Um, the city in Ira has a contract with the independent school district that they have joint use of this facility. This was a result of a contract with the city. uh $500,000 uh and counting on this specific complex you see here on sponsorship contracts, the you know name on the bleachers, the name on the pylons, the name on the field goals, so on and so forth. Um this is the early stages of that project though. Um Sweetwater, Texas, it's a little bit higher population uh land passes. uh just entered into contract with Sportsman Solutions. Um and even comparable to here in Lampasses uh their contract is nearly the exact same except they were not able to negotiate the price down to 20 to 25%. So even from a sportsman solutions perspective we are on the low end of percentages. I believe Sweet Water is in 30 to 35% bracket. Um again spoke to several local businesses. they're tapped out essentially. And so we uh as a department will be recommending uh

moving forward with the contract with between city one passes and sportsman solutions. Again, this is a no risk allboard contract. We if we sign this contract, we owe them no money upfront. Um and we can turn around and you know deny every single contract this year and we're out no money. So it is there is no risk in moving forward with this contract. Any questions? I think we're good. Thank you. Thank you.

Number four, discussion regarding any item 25. And there is none. Um, you guys need to take a break or you want to keep going?

Okay. All right. We're going to keep rolling. All right. All right. Let us pray. Dear heavenly father, we're grateful to be here tonight in this beautiful city of Landas. We appreciate the opportunity to gather openly to exchange some information and hopefully make some good decisions for the betterment of your entire community. We uh ask that you bless this meeting, bless us. We ask that you watch over us in safety. We ask that you forgive us in our sins as always in Jesus name. Until we meet again, amen.

Amen. Could y'all join us in the pledges to the flag of the United States of America and to the republic for which it stands. One nation under God indivisible with liberty and justice for alliance to the Texas one indivisible. got a couple of uh presentations to do tonight. The first one up is uh field training officer Isaac Alford and Sergeant John Reinhardt. You guys here? You guys can come up. Mayor Council, good evening. Sergeant Ry can't join us tonight. He's not feeling well for being here tonight. On August the 24th, 2025, Officer Isaac Alfred and Sergeant Jonathan Reinhardt responded to a call of shots fired upon the arrival. They were directed to a 24year-old male victim suffering from an apparent gunshot wound to the neck. Recognizing the severity of the victim's condition, both officers immediately rendered critical first aid under the urgent stressful circumstances. Their Swiss action included administrating lifesaving medical intervention that

stabilized the victim prior to the arrival of emergency medical personnel. Professional medical staff later credited officer Alfred and Sergeant Reinhardt immediate and decisive care as a direct reason the victims survived the traumatic injury. Their action reflect a great credit upon themselves the Lasses Police Department demonstrating exceptional courage, composure and dedication to to the preservation of human life. for their extraordinary effort and successful saving of a human life. Both are being awarded the American Police Hall of Fame Life Safety Award. [Music] [Applause] You know what I mean? [Music] Yeah.

What? What? [Music] Get it. Get it, mama. [Music] Go get it.

Go get it. [Music] That's clear. We also I don't think uh Johnny Lee is here tonight.

Oh, I'm I'm sorry. All right. Is he here tonight?

No. So, We want to congratulate him for his 10 years from being with the L pastas city and thank him when you see him and pat him on the back. We've got one a uh community champion tonight. And uh I'll go ahead and and read this and after I read I'll ask the family to to come forth. And ladies and gentlemen, family, friends, and cherished members of our community. Tonight we gather not only to remember but to celebrate the life of a man whose white strength, unwavering kindness, and deep devotion to others left an incredible mark on Lamp Passes and beyond. Johnny Roberts McGee Jr. known as known lovingly as Bobby was more than a neighbor, a friend, or a colleague. He was a cornerstone of this community. Whether delivering mail with a smile, mentoring through an example, or simply simply offering a warm welcome to anyone who crossed his path, Johnny embodied the spirit and service in every chapter of his life. From his honorable military service to his decades at the Lamp Passes Post Office, from building a thriving real estate legacy to hosting poker nights that brought laughter and connection, Johnny lived with a purpose. He didn't just serve his community. He served his town, his family, and every soul lucky

enough to know him. Johnny had a rare gift that couldn't be taught or measured. He was a man of integrity, patience, generosity. He made everyone feel as though that they were special. Whether you are a neighbor, a co-orker, a grandchild riding in the trailer behind his lawnmower, or a stranger receiving mail for the first time, Johnny greeted you with the same gentle smile and genuine kindness in his presence. You felt seen and you felt valued and you felt at home. Johnny's legacy is not just in the properties he built or the awards that he earned. It's in the stories we tell, the values he instills, and the community he helped shape. He showed us that service isn't about grand gesters. It's about showing up after every day with a full heart and open hands. So tonight, we honor Johnny not just for what he did, but who he was. A devoted husband, a loving father, a grandfather, a loyal friend, and a true servant of the people. Please join me in cel celebrating the life and legacy of a man who made land passes a better place. Johnny Robert McGee Jr. And if your family will please stand up please.

You guys come forward. Our council will come forward. I couldn't hear nothing.

Thank you. app. Thank you. I need to Oh, [Applause] That was a true community champion going above and beyond. And I know council we we've talked a lot about what a community champion looks like and it's it's uh these two life saving and and uh you know working hard and going above and beyond and and doing what you're supposed to be doing with integrity.

That that was a blessing to be able to do that. All right, that being said, we got a public hearing, citizens comment. Uh we have Rebecca Marshall. Hey, I'm here again. I just want to remind y'all we still are over it and every time it rains I mean I have got PTSD because of the rain from over here and it has we can't get out of our driveways because the rain is coming off the road so heavy and it's coming from above and I just want to let you know that we're still there and I I want to address it as a problem before it becomes even worse cuz it's not just the July flood. Everybody said it was a thousand-year flood. No, I have pictures from October the 25th where how I get out there in that rain and take pictures to prove to y'all we need help. And it's not just for me. It's for everybody that will not come forward and that whole neighborhood if it's not coming off the backside onto the back of their houses. And I had four corners, but you you would think that I had five corners because the rain is coming from the water is coming from all directions. And I put so much into it to try to keep it from doing that. And I can't put any more into it. Somebody's going to have to help. We need drainage. We need drainage. And I'm not speaking for Cole Town. I'm speaking for Avenue C. I've seen it. And the people are my neighbors. And I would hate to have to think that something would happen to one

of them because I I'm new to the town, but they're people, too. The citizens matter. The taxpayers pay our taxes for the street and the roads and FEMA. I've talked to FEMA and FEMA says that nothing is documented for that area. Now, something might have changed in the last month, but I talked to FEMA myself. Then I talked to Red Cross cuz the ark is in Marble Falls. And when we have to go all the way in Marble Falls to get some kind of closure for anything, and I asked I asked uh Red Cross, I said, "Why isn't anything been done?" They said it was political.

That's what they told me. And it's not political. We the people, we matter. The citizens matter. Without the citizens, any town would not be a town. And every life is valuable. Mine, the neighbors, and anybody else. And when my son has has mental issues and he's the one that saved my house because I had to get rescued because there was no way getting out my car garage. And I had to get a retaining wall in my car garage just to keep the water from coming through. And it's coming off our streets. It's coming off the streets. It's coming through the neighbor's yard. It has caused controversy between me and the neighbors cuz I'm trying to protect my property which I have a right to and they are coming against me and it's causing havoc between the neighbors because there is a dry creek and none of this is documented in any kind of real estate. So it it's not it's not going to stop here

because somebody's liable and I'm the one that's going to pay the price. Well, and I can assure you the meetings that I've been in that we have talked about Avenue C and the drainage problems and the street issues. So it may not be moving as fast as what you would like or I would like, but it is being I can guarantee you, Rebecca, it it is being addressed.

Okay. Because last time we were told that we were going to get stay stay in the loop. Okay. We had had no contact. I had sent pictures to the city. I took it. I went on October 25th out there in the middle of the storm and took pictures to prove that we need help and I appreciate it and and I know it's not going to happen overnight. And I don't think I don't think anybody's outside at all. and and I can promise you this city is going to take care of it one way or the other.

Well, we appreciate it because it's not just me and you know I have a neighbor that has two little kids and the water's coming from on the back side of the the development and it's coming and no one no one is willing to say anything and it's affected all of us. We have to keep sandbags in the in the front of our house and when it rains we dread it. Yeah. Miss Marshall, may I ask you what's your house number? 1402 West ABC. Thank you for coming in. Well, I live I live on Fairview. Everything that you're getting comes through my yard. Getting what? I get everything through my backyard. Mhm. That like literally everything.

Well, I get it from the back. It's coming through the alley coming off the back. I haven't seen everything come through my backyard. I'm well aware. Well, it it's for the people and I mean it it would it would be devastating if it took any family member at all and the stress and all of that. We need safe a safe house to be able to to enjoy cuz I love houses. I mean, I'm new to it, but I love it. There is a report later today on FEMA and what's the work has been done. You might want to stick around for that. Okay. Is it today? Yes, today. All right. Thank you. Thank you.

1.2 citizens comment. Any citizen who desires to address the city council on matter that is included on the agenda may do so at this time. And I don't think we have anyone uh public hearing to receive citizens comment regarding a request to resone property from single family residential 20 SF20 to commercial C. The property is described as part of lot four, lot one of the go forth edition, commonly known as 500 North Willis Street, L Passes, Texas.

Good evening, mayor and council. This went to planning and zoning November 6th. Um, it was supposed to go in October. We did not have a quorum, so we pushed it to November. This property was purchased by the Orlando already subdivided. At one point in time, it was one property and it was subdivided. There's a house on one side and there was a shop on the other side. When it was subdivided, the shop became he turned it into some indoor batting cages. Uh we did not allow him to open his business until we formally reszoned it to commercial and it's used as commercial purposes. So it did go to planning and zoning and it went through on a 40 vote. uh property around there is single family homes and commercial property as well. So it's no spot zoning at the time.

Any questions? Any questions? I have a couple questions. Okay. The property um is surrounded by several houses. On the west side it is a field I believe field. On the north side there is some commercial property there. So that's where you get the mixed use, I believe. Correct. There's a photo on the screen up at this time. And then across Willis is a property that is fully residential, I believe. Correct. Commercial there on 580 across Willis, but it is a little further down.

And I did get a call from a neighbor that was u not wanting to see this put in because of possible traffic changes. Uh she did not submit any kind of written documentation though. So I hate to see property change from propert from residential to commercial. So I would be opposed to this motion should this past I'm familiar with where the property is and I think it makes sense. Yeah. I mean it's to me it's a great community involvement for children too. I mean there's a lot of kids who get to go utilize this facility and I live right just from this and I mean it's set back far enough to me it's not nice at all where it's been a shop there forever. Um, I love this thing.

And I don't think and you know, with just a couple of batting cages, I don't think it's going to increase traffic flow. Is that is that the property that uh had it was kind of like a car lot around it before? Yes, sir. And it's up by the water. Pardon me. Right. Yeah, I know exactly where it is. But I just wanted to make sure I was thinking

in the past that shop that is now the batting cages was used as some sort of auto body center. I don't believe it was actually used in a commercial way as it was never fully pushed out to the public. Um I mean I I used to live directly in front of this location and I could hear cars backfiring. I wouldn't assume this would cause any more noise issues as what I was dealing with while I lived there. about four but about four or five years ago this property we did go to council for a commercial property for the use of the mechanic shop and it was denied by council

I would also like to add he does own the lot right next to this so he did purchase it even though it is now subdivided he still owns the entirety of the lot and he owns the entire ad district right behind it so any influx of vehicles that are going to be parked there are going to be on his own property would not affect his neighbors. It's a private entrance to enter. It's not open to the public at all times.

I I think the property I mean in my opinion driving by it every day I think it is improved from out you know just driving by it from what it was. Any other questions? Consent agenda discussion and possible action regarding the approval of minutes on the regular meeting held on October 27th, 2025. Make a motion to approve the consent agenda. Second. Any discussion? All in favor? Georgia Department reports. Police Department,

you have 30 seconds, sir. All right, here we go. How are y'all this evening?

Good. All right, about 30 seconds, but uh I'll try to truck along. I know y'all have already had a lot. Just a little reminder, this is us, Jody Cummings. I'm your police chief. Um, July, I had 33 years with the city and come March, I'll have four years as your chief. I'm glad to be here. We have 37 total employees at the police department. Uh, our assistant chief, uh, Charlie Boswell, will be here with us tonight. He watches over our animal control officer, our animal shelter, and our two animal shelter techs specifically as helping me with anything and everything that comes across our desk and into our building. The Lieutenant Chuck Montgomery is here. He has more people than anyone else under his wing in our department. He has two patrol sergeants and one SRO sergeant. Has our nine patrolling and our five SRO's and one code enforcement officer. And again, in addition to anything else he might be helping with that day. We have two lieutenant, excuse me, we have one lieutenant investigator Fidel Marua and he has two sergeant investigators that he supervises on a daily basis. And Assistant Chief Oswell, he helps with investigations immensely. And in Lieutenant McGomery's absence, we have 10 communications operators and that includes Kelly Sanguinette, our supervisor, who also handles all of our records and records requests specifically, which seems to take up an enormous amount of her time lately. And she has an assistant, Marabario, which is our assistant communication supervisor, and helps her with records. So, all in all, eight full-time communications officers with those two. And that's 10 total. We have an animal shelter which is our animal shelter supervisor Casey Schwarzer and she has two techs that works with her and uh we have 11 citizens police academy alumni that you see at a lot of our events that help us out all the time and we're grateful for their service. We have two firemen that also have their peace officer certifications. Uh one is Bart Baker that's here tonight. He's our fire marshal and we have one more that also is a certified peace officer and uh we watch over though they're not our employees or under us. We have their

peace officer certifications and we work with them quite a bit and they work with us. That's a total of 37 total employees. 23 officers, 10 dispatchers, three animal shelter employees and one animal control officer we have under our wing. Um I pulled out what I think is just six main stats categories. We have a lot more. Kelly does an extensive monthly report for us each month, but uh some of the big numbers are we have to have information to do our job and usually it comes in through the telephone most of the time. So in the last 12 months in our fiscal year for the city uh we had 52,179 phone calls that either came in or went out from our department. Of those, there were 4542 911 calls and three of those were text 911 calls, which is fairly new. Um, of those calls, we generated 14,482 calls for service where we might have taken the information, then had to go out. Some are quick, some take a long time. Uh, we made 96 arrests. Now, those aren't physical people. Those are actually charges. So, that would average about three a day. That's not that many people. But of all the people that were actually arrested for a misdemeanor or a felony where we have to take them to jail or in front of the judge, sometimes during the day we might go straight to the judge for arraignment and avoid jail. But that's 96 total charges, misdemeanor, and felonies that we filed. Uh, 1443 traffic citations, 453 traffic warnings, and we put 200,519 miles on 26 different vehicles. So that's a lot of activity there alone. Our Citizens Police Academy alumni association members helped us with 372 hours last year in various events. Of those calls that I mentioned above, 231 were code enforcement calls primarily handled by our code enforcement officer, but uh there may have been a few others handled here and there by a few other

officers and investigators. Specifically on our dispatching on our emergency medical dispatch, we had 1,783 ambulance dispatch calls in the cities. And some of those um probably about 300 I guess were transfers where like the hospital might have called and asked us to pick up someone and take them home or to the retirement center or vice versa and we have to dispatch those but probably uh you know about 1500 to 1300 were actually called in the city where they had to run in a hurry and we had to handle the dispatch. There were about 1300 ambulance dispatch calls in the county and as a reminder we handle all of the dispatches for ambulances in the city and the county out of the police department. So that's 3,040 ambulance dispatch calls for the fiscal year for us. On our animal side, our shelter itself brought in 472 dogs, 619 cats, and 31 others, which could include livestock, birds, and occasional oddity here and there. Our animal control officer himself in the city, Joe Schwarzer, handled 1,820 calls for service for animal calls and a lot of those are removals of, you know, carcasses and such, but he's probably uh handles more calls individually than anyone else in the department. So, that's a lot of numbers, but I think that's some of our basics. It shows that we're a hopping little police department. Some of the things that we do that probably uh aren't as often as mentioned as you might think of in the news or in television shows is being a small agency in a small city, we still do things like unlock cars and jump start cars. Uh we'll go to your house and talk to a young person if they need our assistance and be glad to do it. We handle bank escorts for a lot of entities in the city, our banks, city hall, few others here and there stocking those ATM machines. They'll call us, we'll stand by, be glad to do it. We'll handle any speaking engagements. If somebody wants a patrolman or they want someone else, we'll go. Uh dignitaries stop by every now and then, especially during election season, and they don't always give us fair warning, but they'll call and say, "We're about to give a speech or we're going to stop off." And

that's fun. We actually enjoy that. That's usually pretty entertaining and a good time. Uh we do paid security. Someone would like to pay us to uh you know, watch an event, be glad to handle that. We do funeral escorts and you don't see that a lot of times in larger cities, but we help out with those. Any kind of traffic, large loads coming through, dangerous loads, slow loans, we'll take them through town and assist. Uh houses, we did a house last week. Those are rare, but three or four times a year, we'll help with the house that's moving through town. We give courtesy rides. For instance, the hospital calls in the middle of the night and say, "We'd like to discharge somebody, but they don't have a ride, but they're ready to go. And if they live in or around the city, we'll be glad to pick them up." Do other kind of courtesy rides as well. civil standbys, uh, serving paperwork. Maybe there's a home situation where people are splitting up or, uh, just two people need to talk and they're concerned, but if we can, we'll go by, we'll stand there, stay uninvolved, but, uh, provide a presence, so hopefully there'll be no problems. We do a lot of fingerprinting for people that come in uh maybe a background check or trying to make a purchase or uh, get a job, we'll do that for people and do it as a courtesy. And uh, we do a lot of safety and security planning these days. church, a school, a business wants to give us a call and say, "What do you think about this or how we're doing that or what we're about to build?" Be glad to give them our opinion. Some of the events and programs that we handle, uh, we work with Elche doing the college for kids every year. We do the DEA drug takeback twice a year in the spring and the fall. Just finished one. But in addition to those advertised events where we set up at the police department on a Saturday and actually take in usually three or four large boxes throughout the day, we have a drop off box in the lobby 24/7. Anytime you want to drop off expired pills, you know, a lot of times somebody passes, they're cleaning out, we have that there. So, we'll gather them up and we'll take them to the DEA and North Hospital, their office and they'll dispose of them for us. Uh, Springho, you well know it's a lot of planning and like to give a shout out to Lieutenant McGomery who's here. He does an official full out ops plan for spring hole every year and that's good practice for any event we might

have and he gets it down to the tea and to the end of the green. It works out great every year. National Night Out. We just had ours. A lot of y'all were there. Thank you for coming. It's a cool deal. HD helps us out. Uh let us use their parking lot and pays the most of all the grub and it's very well attended and we're glad to do that. Uh we're about to have our PDNFD lunchon and toy drive two weeks from today and we're going to have it at the hostess house. I think y'all been briefed on that. So, that'll be our first big event at our newly refurbished hostess house and we're glad to use it and uh we work with our fire department and again it's a lunchon in support of the toy drive. The toy drive is uh the main function of the volunteer fire department. So, uh come see us if y'all can for lunch two weeks from today house. Let's show it off. Get some toys. We do about 25 various other events and street closures throughout the year and we present most of those to y'all in the early spring on our special events uh roster that we have approved by you guys. Sometimes some things come in that are a surprise. We do about half dozen other yearly events throughout the year. Uh some notable things this year uh policies and procedures. We started about two years ago taking our traditional SOP manual for the police department separate from the specific city personnel policies and we began going through it with a service that provides a digital one. Uh again, Lieutenant McGomery has taken that by the horns and we are just about finished with it. We're looking and making sure we didn't miss anything right now and tweaking it, but uh it's been a pretty extensive process. It's all online. It's digital. We can uh email everything to the officers as the legislature meets, change laws, added things, takes it away, we can make those adjustments. It's been a pretty neat thing and we're pretty proud to say we've got that going on in our size. We're about to start on the dispatch side of that after the first of the year. So hopefully that won't take quite as long, but it is again pretty extensive and I don't know if Chuck's going to take that over, but that'll probably be Assistant Chief Boswell and Kelly. They'll probably handle that. So proud to get that done. That's a neat thing. uh retirements and

promotions throughout the year. Steve Sheldon, if you all remember, retired at the end of the school year. He was our SRO sergeant. And Jeremy Herring, who was an SRO and a longtime employee of ours and then the sheriff's department prior and the Lamp Passes Badger himself has taken over and doing a great job. And the school is very happy with his presence and his work. If y'all remember, we've discussed the best friends grant for our animal shelter several times over the last couple of years. Casey Schwarzer was uh very proactive in acquiring that grant, probably 100,000 plus over several years. Uh built a catery, a word we all learned and didn't know existed, but there's now a special cat house attached to the animal shelter. Done good work. But the primary goal of this national organization was to help not primarily small agencies, but any kind of a shelter to do a better job of getting their animals ready to adopt. So you can hopefully get to that point of saying no kill shelter. And uh what they have done is by their funds primarily has been able to bring in like our local vets to treat animals um help them get ready to be more adoptable. The shelter doesn't have to take these animals to the vet to get shots, smil minor surgeries, things like that. And the quicker they can do it and the better they can do it, the more adoptable they are. So that's been working great over the last couple of years and they have been able to brag to say they are a no kill shelter at this point. uh the safe funding uh runs is running out and we're down to just a few bucks. But seeing that coming as they anticipated, they now have got an organization they've created called SAFE support animal facilities employees. It's local individuals that have come in now and they've had several fundraising events already throughout the year as knowing the grant was ending to try to generate some money to fill in the blanks to do the exact same thing they've been doing. So, if all goes well, she'll be able to continue to provide these services, adopt out more animals, and always be able to uh brag that we are no kill shelter. Casey's done a great job at this grant. This facility, if you'll remember, our facility was uh built

about 15 18 years ago. It's on city property down near our city bar. Uh it was a combination with the county split the money down the middle and we split the bills the uh to run the shelter all the bills and all the uh the to pay for the employees and benefits etc right down the middle every year and the police department just provides the administration of the employees and and the headache of running it which is fine but it is a neat deal and uh the state sends people all the time to come view our shelter that's thinking about doing something of this size as an example. So, we're awful proud of the work that Casey and her two employees do down there and it is a pretty neat thing and this grant has been a good thing and this uh safe program that she's come up with is doing some excellent work. So, give her a shout out. Um, we've been using a reporting system called Badge from a company called Cardinal for about 25 years. We found out this year that they have been purchased by Arms, a longtime national if not larger company. And ARMS uh well, they have already purchased them. So what they are going to do in the next year and we'll probably start after the first of the year is we're going to transition and primarily the IT part of how specifically like our CAD and our reporting system works. It's going to and I can't even start to explain the exact details. Chuck and Monica could if you want to get down in that IT stuff, but I know specifically it is very excited that we're moving to this system which is going to be a lot less headache on their part. And so I promised her she'll just have a little patience to get through Christmas. Priority number one at the police department is we're going to get transitioned over to this armed system. So we're excited about that and we think it won't be that hard and it'll actually be good all the way around. So we're excited and mainly it's not supposed to cost us hardly any money. So that's a good deal. We're already paying cardinal now arms. So good stuff. All right. Challenges and opportunity for the next year. Always mentioning recruitment retention. I'm proud to say we're fully staffed on the officer level right now. We have one opening we're advertising for and that's dispatcher and that's due to a medical retirement. So if you know a good dispatcher, please send them our way. We're accepting applications at the

moment. But it's always a challenge and we do the best we can to have a good professional fun working atmosphere, provide the training, provide the support, and provide the compensation benefits which we're doing good job of all the way around. And uh with that said, I think we're doing a pretty good job right now. We're always keeping an eye on that to make sure we can retain our employees and attract new ones when we need to. Um growth and specifically like the city in the area, y'all are very aware. I don't think we're exploding right now, but every year if you look at tech stock, more people traveling down these three highways, um the growth in the city is small. The growth around us is small, but it all kind of adds up. And then our school district itself brings a lot of people in with four campuses in the city. So that's a lot of people during the daytime during the school year coming or going. So, it's nothing in particular, but it's a lot of activity and our staffs go up a little every year. And uh we're just kind of keeping an eye on it. I don't see or think that we need to have an explosion of hiring more officers and dispatchers anytime soon. I did request in the budget process this last year that we might add one officer because we haven't added to our actual patrol staff in probably 20 years. We've added an investigator, added SRO's, but being compensated by the school, added a code officer. So, uh, we might look at that again and I might make that recommendation to our management at the time when we get ready for the budget process. But we'll see where we're going, how that's going. But if it's not this year, it's soon. We're going to have to add because there is more activity. There's not an exact way to figure out, you know, when that is. But we'll work together and see. Um, resource management. Our building's in pretty good shape. If you remember, it's a refurbished building. It was actually three buildings that we uh redid about 25 years ago, but it's actually good shape. Our chiefs before I did some good work on maintenance. We uh received some grants from LCR to redo the outside. We've always kept it in good working order. So until we explode, I think we're in a good situation there. We've

always been blessed with a good fleet and we still are right now. Thank y'all very much. That has a lot to do with our recruitment and retention and uh our equipment in general. I I can't ask for any better. Uh the equipment we wear on our bodies, the computers, uh all the things we provide. Thank y'all very much. We're doing good, I think. We just need to keep taking care of what y'all are nice enough to bless us with. Um, accountability and trust is a thing. And what I'm speaking about there is in today's society, you know, police officer can make a mistake or something may not look good and it may be on news. It may happen all the way across the country, but it seems like we all get in a little bit of trouble for it all the time. So, all we can do on the local and small level is always be cognitive of that and try to do the best we can to encourage ourselves, our officers, our our young recruits, our trainees. We're always being watched by somebody all the time. We do the best we can to remember, we work for and with the public. And uh you know, we're you, you're us. And uh it's always important everything you say and everything you do. And we could go down rabbit holes forever. But just understand that we as the supervisors and the managers are always trying to pay attention to what we're saying, we're doing because it matters all the way around. And uh just one little misstep can set us back days and days and days. So we try try our best. It's important. And that goes right in hand with enhancing the community partnerships. Some of the things I mentioned that are other duties assigned earlier. We're always looking forward to going somewhere, talking to somebody or providing service, even if it's not traditional. It's always an opportunity to go to a job for somebody, help somebody out with something they might not expected the police to do, and coming back around to help us all in the future somewhere. Um, very proud of our school resource officer program and our partnership with the school. Having four campuses in the city and one on our east end, for us to have four SRO's and provide them out of the city police department, I think is extremely important because uh if we weren't able to do that, we're going to have calls anyway that we're going to have to help with. And there's all kinds of ways that communities provide protections service to their schools. Not all cities have

five campuses by one school district in the city. That there's all kinds of different configurations the way the school district and the counties and the city limits. But if you think about ours to have four campuses in the city with the one outlier, Taylor Creek on the east end for us to be able to provide that service to our school I think is very important and uh again we're very grateful for that relationship we've got with our schools. So we hope to continue that and as far as I know all is well with the school and they're happy with what we provide. Our EMD program is three and a half years into our 5-year agreement with the county and it's going well. Uh all of our dispatchers are fully trained in emergency medical dispatch and uh just a reminder that EMD means that they are able to give instructions over the phone and they are trained to do so when someone calls in and has a major emergency as opposed to just saying the ambulance is coming. Nothing says we have to take that extra step, but when we started doing the ambulance dispatches to the entire county a little over three years ago, that was one of the agreements and they are trained, certified, all of that. Uh it's a computer program. It's up to date. It's updated and if somebody calls in, we can give them what's happening. They're not breathing. They are breathing. Not breathing well. This is what you need to do. Please check this. And on rare occasions, we will have two things going on at one time. One dispatcher may be doing this on one line, one may be on the other, one might be in the city, might be in the county. Doesn't happen like that often, but it does sometimes. Very proud to stand back and watch them when they're actually doing some of that hard work. Fortunately, that's not ever endless call, but it does happen regularly. Um, technology training and upgrades. We're always staying on top of it. Um, grateful for our relationship with our IT department. We provide a lot of or they provide a lot of service to us. We provide a lot of their headaches, I guess you could say. We have a lot of IT stuff, a lot of technology, but it is all very good stuff. And uh Chuck does almost all of our IT side with our IT department for the PD stack to keep all

these computers, these cars, license, weight readers, everything that uh we have and it's just the way of the world these days. But you know, I I guess we could have different, but I don't know if we could have better. So, thank you very much and we're proud of all that equipment and appreciate y'all continuing to fund it. So, with that said, my first slide was our Thanksgiving decorations and there's our Christmas decorations for the year. Hope I didn't go too fast, but the mayor gave me his walk orders. Do y'all have any questions for me or two of my staff that are here tonight? Any questions? Any advice? Any marching orders? Let's keep going. All right. Thank y'all very much. Glad to do what we do for y'all. Appreciate it. Thank you.

3.2 upcoming special events and meetings. the FEMA presentation under city manager operational real quick. That works for me.

Um, and I may tag team this with some of our other staff because I have to say that Robin and Bailey have been um working really hard along with Carlos and the rest of the public works division on um getting information together to submit to FEMA. So, they've really done a lot of leg work on this, but um we know you guys are getting questions and just wanted to give you an update on where we're sitting um with FEMA. You go ahead and go to the next slide. Uh citywide there is approximately $1.4 million in damages. Um we're working with FEMA on a daily basis to provide all required documentation and it is a lot of documentation that FEMA requires. Over 500 hours have been documented for FEMA work. um by city staff and and just so you're aware if it's um outside of regular working hours um or was directly flood related, we will receive some reimbursement for staff hours on that. Um some projects will go into mitigation. So, there are certain um areas that are prone to damage that FEMA believes it's a good investment to go ahead and mitigate future issues because mostly if there was existing damage on property or if it was previously in bad condition, FEMA is not going to help us touch that for improvements. But they have recognized some areas for mitigation before future damages occur. at least one project will bring infrastructure up to ADA compliance. Um but the key component of this is that all projects will be paid for from the city first. So we will have to do a draw down on city reserves and then we will be reimbursed up to 75% from FEMA. So, what we're talking about is allocating money out of the city's reserves to pay for all of these improvements or repairs upfront and then we wait for reimbursement from the

federal government. So, what we've been working on is getting those True Members to bring the council to do one budget amendment all at once so we wouldn't have to keep coming back to you and I anticipate being able to do that in December as we're finalizing some pricing. Just to give you an idea of some damages that occurred around town, Turner ball fields, infield flattening breaths as deep as a foot in field dirt and saw replacement um will be required for approximately 40 40% of infield material. Rebuilding home plates, receding outfields, estimated cost about $58,000 is the fun part. Um FEMA doesn't necessarily recognize our buyboard process. So even though by board meets the requirements for state of Texas purchasing, that doesn't necessarily meet the federal government's guideline of competitive competitive bidding process. So we're we're seeing how all that works hand in hand to try to get this done as quickly as possible. The Hancock Springs pool um the lattice fencing on the by the hostess house be full replacement. Debris removal is 100% complete. 55 meters of fencing that is complete. So, we'll be reimbured for those expenditures. There's significant concrete and top soil erosion damage to the pool wall. Approximate cost on that is $110,000. Also of note, if there's a historic component to it, there has to be an historic review before the repairs can be I noticed that the pool has is like starting to like fill up with stuff that when we drive by it is are they not cleaning it out because of the fixing the pool stuff.

We are uh right now we have a drain issue in Hancock Springs pool and uh we pool. Yes. So, we're draining the pool that way it gets maxes down in there uh when time allows. We're also being weary because the area of infrastructure damage on the pool is near that high area and so if we go and start, you know, trying to enable that rock out that that wall. So, once once they can fix it, they're going to get that rock out. Correct.

The Hancock Springs bath house. Um we We weren't really able to send any inspectors in there because they were uncertain of the condition of the floor inside the the base of the bath house. Um 3 4 in of the base is covered in heavy silts. 14 stones have been moved from their original location causing structural issues. Um additional damage will have to be assessed by a specialized team and then we go back to the historic site component. So we'll have to bring specialists in for the back house. The debris removal at the golf course is 100% complete. There was significant damage to hole two. Um instability of the levy at hole two, complete destruction of the bridge at hole six which is causing cart traffic to be diverted to the main road. You guys will recall approving a temporary use of that. The approximate cost um for those components of the golf course is $336,000 and that depends on what we go in with for the bridge. There's some additional options that we're looking at may make it a little bit more long-term sturdier bridge, but it just depends on which way wants to go with the repairs or replacement on that. The clubhouse also experienced significant water damage in the restroom and sitting area. Cautionary measures are having to be taken according to mold testing. They're recommending all flooring be removed except in the pro shop. It says removal of the first 3 ft of drywall in the restrooms, kitchen and restaurant sitting area. And talking to contractors, it's going to be about the same cost to completely redo the walls rather than cut it at 3 ft and replace that component of it. So, we're getting pricing for that.

So, did they not like or something like that. I don't believe we did. No.

Um I think they were really busy and not making excuses for any of it, but they were trying to get the course back into playable condition. So they with the staff they had were trying to balance all of that with the brain flushing out, the whole washing out and all. So there was there was a lot going on. Cooper Spring Nature Park. Uh 75% of the crushed granite base on the trail has been washed away, which is approximately 23 tons. There's significant debris in the waterway that's still being removed. Burning is mostly complete and has been in progress since August. I think they were waiting on good weather days to do a lot of that. Um and 84 hours of community service has been completed so far by uh Springs Nature Park or Spring Nature Park. Um there will be some reimbursement factor for volunteer hours as well. The fishing peers at WM Brooks Park are unusable. The support peers were uprooted from the ground and deck has been destroyed. We're consulting with the core of engineers since it's an instate waterway and that's the ADA project that we'll be taking on to make the grants accessible so it's inclusive. streets and culverts. Um, again, what they were looking at primarily was damage to roadways that occurred because of the flooding. So, Peach Street alley from 190 to Barnes, Maruna Road right away, Peggy Nell alley from Peggy Nell to Willis drainage at North Avenue and Fairview drainage at First Street and Landon. Olive Street East Third Street right away and Western Street drainage. Carlos and Robin probably speak more if you have any specific questions about why those earthquakes were that damage.

if you have any questions for that. East Avenue H bridge has been kind of an ongoing project with us, but it's complete erosion of road base guard rail structurally unsound. Culbert sustain permanent damage. So the plan on that one is to claim mitigation and change the type or size of Colbert to meet FEMA and Tum recommendations for an approximate cost of $350,000. The flood waters made some electric poles in Long Island D unstable. So the electric department replaced those already. That's we'll see reimbursement on that. Uh one of our PD cruisers flooded. Um so we did receive some and we received insurance for several of these items, but the deductible was paid for our claim. FEMA will reimburse 75% of the patrol car. FEM does not cover any of the hardware, computer systems, any of that in the patrol unit, but that will be claimed under FEMA. So, the approximate cost on that is 81,000. Um, just some protective measures that were taken by personnel through the flooding events, water rescues throughout the city, barricades were placed, closed streets, vehicles were placed at close streets passable, mold testing remediation e emergency temporary fencing approximate cost 31,000 that meets requirements for fever reimbursement 2800 cubic yards of debris removal from the golf course not including the rest of the city the golf course personnel were able to get a TCP burn permit and handle that debris deadline for submitting all projects was October 13th 2025 no more projects can be added to pass the date, but they can be removed from

the damage inventory if the city chooses to do so. Since submitting the damage inventory, city staff has worked on submitting all documentation for each of the locations mentioned previously. And we're beginning the RFP process for the projects that require engineering with all any um projects that the city takes on in excess of $20,000 any improvement to require engineering. So east WH bridge the peers at the man and the golf course bridge will all require engine. Any questions?

I have a question. The U 25% matches it from the city for the cost of the city. Is that correct? So the the city will pay 100% upfront and then we'll get 75% reimbursement from fee. So the timeline on those that reimbursement do what that might be? Um I think it depends on the completion of the projects but I'm not sure how quickly they'll release that payment once the project

we're already in the process of getting the ball rolling on some of those reimbursements projects that are already 100% completed. So we're looking at three or four months you know from the time they get submitted. So do they reimburse according to it um at the end of the projects all the projects you completed or a little time each of these projects is individual so they'll we're saying sign an individual documentation so that reimbursement will come forward

are questions for open for everybody just for the ask. Yes.

Okay. Well, my question is Tedum was pulled out by residents that were flooded and some that had to be rescued. So, you look at those damages and you think about the houses and what we've incurred with our homes and what we're going to have to fix. The roads that he knows about uh West Avenue C that were flooded. Why can't we fix those, too? Why weren't we part of the FEMA TEA uh Friday sessions that you have? because there's a personal property assessment and there's a publicly owned property assessment and they're kept separate

and the PI can help with the roads and the bridges and the roads being West Avenue C that needs to be helped. So the city shared the information about personal property assessment and I believe it had to reach a certain threshold. I never heard that that reached that threshold for TED to combine.

Yes, ma'am. It did. and we weren't part of this Friday sessions with Tedum and FEMA that you had and we feel a little slighted by that. So to my knowledge, Tedum just include the it was nonprofit government organizations that were included on these Friday meetings. Um Tedum came and met with city staff and never mentioned meeting with private property owners. for the people of the city that were flooded and damaged by this because if you don't have revenue from the people that own the homes, you're not going to have the revenue for the golf cour and and all this other stuff. You know, just imagine them and them having to dry out their drywall and fix their property. Think about the people that have to live in the homes and fix their properties. Which was why the city shared the information about the Latita. You said that they didn't. We did. We pushed the information out.

Well, then why weren't we at the meetings? We didn't hear about that. You just said because that was public property versus private property. The FBI still assists with the roads that are damaged like West Avenue C. There's a there's a covert that goes across West Avenue C to Avenue B because they realized the city realized that there was a problem with that drainage and that runoff up ahead on 1400 block down to the 1300 block of West Avenue C. We have the same problem. And with that new neighborhood, it runs from the new neighborhood over and it runs up from the street down. We need help on West Avenue C. I have pictures as well as she does too. uh Rebecca. So it's like we really need the help. It's just not the city. It's the roads and the streets and the bridges. And that's what FEMA and Tedum has advised us of too that we can ask for that from council. So when Tedum set up the original meeting with us, they instructed us to invite nonprofit organizations that were affected and other governmental entities. We're not instructed to set those meetings up. Just keep in mind please that our street is a public street and storm drains is what's needed up from 1400 area down to 13 and we will be touching on that tonight I promise.

Yeah that's great. We actually have another agenda item and I'm going to request council the birds and funding from another street improvement to bring I appreciate that. Thank you so much.

I didn't hear the last part of that. Um we were talking about fifth street improvement that's later on the agenda in the work and our meeting earlier I asked to us consider um getting a list of drainage improvements from the street superintendent to consider fourth street improvements this year rather than the the fifth street. [Music] Any other questions or anything special?

That's not expected. Sorry. Our city offices will be closing at noon on November 26th for Thanksgiving. We'll be closed the 27th and 28th all day. So, it'll be Wednesday afternoon and Thursday and Friday. December 1st, as Jody briefly touched on, we are doing our holiday lunch and toy drive that the fire department police department put on every year at the hostess house. I would like to preface that the hostess house is not open to the public as of yet. We have not passed ADA compliance. So, this is just a city sanctioned function at the time. And uh December 23rd, we will also be closing at noon and will be closed December 24th through the 26th for Christmas as well. I have a question on the holiday schedule. What do we usually do for Christmas December uh meetings? regular meetings.

We usually cancel one of the meetings, but we're going to talk about that schedule. Okay. Thank you.

I already read it. We do 4.1. Yeah. 4.1. Sorry. I'm having a hard time hearing. Okay. You want me to turn it off? Okay. Okay. Discussion, possible action regarding cancelling regular city council meeting on November 24th.

Good evening, mayor and council. Uh, we rescheduled our first meeting of the month to this week. If we were to have a meeting next Monday like regularly scheduled, then I would have to turn around and push an agenda out on Wednesday. I just don't think that we have enough for a second meeting this month. Uh, so staff's requesting to cancel the second meeting in November. I move to cancel the meeting in November. Second. Discussion. All in favor? I

discussion possible action regarding the first reading of an ordinance amending land passes code of ordinance regarding a request to reszone property from single family resident 20 SS20 to commercial C. The property is described as part of lot four block one of the go forth edition commonly known as 500 north will straight line past Texas.

Good evening everybody. This was put on the agenda as the ordinance to the public hearing that we held earlier tonight. I move to approve the ordinance to reszone the commercial property. The um let me just read it. Um I move to re to amend the ordinance regarding the request to reszone the property from single family residential 20 SF20 to commercial C. The property is described as part of lot four block one of the go forth edition commonly known as the 500 North Willis Street Lasses Texas Lamp Passes County.

Second. Any discussion? All in favor? I post Discussing possible action regarding the approval and acceptance of the Land Passes County Cambridge Commerce Visitor Center by annual report. Sorry. Good evening. Again, this was brought to you during the workshop session and this is to push it through and reimburse the chamber $31,257.85.

I move to approve the bannual report. has agend any discussion questions? All in favor? I discussion and possible action regarding Lass County appraisal LCAD resolution to cast vote for board members.

Good evening again. Uh this is brought to you by um LCAD. They reached out to us last couple weeks ago and let us know that we are up for our uh voting of the members of their board. As the city, we received 332 votes. You can split that up however you choose. You can give them all one person, however you wish to do that. motion. We have a motion. Yeah. I make a motion to cast votes and approve resolution for candidates. cast the votes evenly across the five candidates is best. So 66.4 to one would get 6716.

Any discussion? All in favor? I post [Music] [Music] discussing considered a selection winner of the city's website contest and I think there's just one. So no wins. I'll make a motion to approve the long candidate. Second.

All in favor? I discussion and possible action regarding the professional civil engineering service agreement with Beckman Engineering Incorporated for the Fifth Street roadway reconstruction from Key Avenue this spring and the amount not to exceed $62,000. Good evening, Mayor Council. So, I put this on the agenda cuz this was a project that I had that went through the CIP committee and it also you also approved it in the budget was for Fifth Street and I'm understanding we may do something different. So, yeah. So, I'm uh my understanding we have drainage issues and all that, but like I said, this was a project that was approved by the CIP council. So this is just for the engineering services so we can get everything going.

If we're changing the scope, do we still approve or do we table? Um, we would I would recommend that we deny this and direct staff to bring back a priority list of drainage projects that that may need more attention than street resurfacing at this point given what we've heard from our residents over the last several months because we've identified several locations. Carlos says there's one on North Spring Street that we're looking at um a change order to the current project that's happening in that area. So that may be able to be included, but my concern is that in doing those change orders and looking at these other drainage projects, we only have $380,000 for street improvements, and that's not going to accomplish this entire project. So I think we can deny this at this time, have staff bring us a list of priority drainage projects and look at those in conjunction with um street improvements and and maybe reallocate those street improvements. somewhere else.

So, like change the street improvements like push it forward a year. Correct. Delay this to future time. Some of that be on our eye on Avenue C. So, that's why I would request that um that Carlos in conjunction with Steven and possibly EM engineering um bring forward a prioritized list of drainage projects across the city. Would you prefer that we make a motion to deny it or would you like us to table this item? I'd rather it not be tabled cuz that gets a little messy just hanging out there for a while. So, if we can um Okay, I'll go ahead and make a motion to deny item 4.6.

Second. Any other discussion? All in favor? Uh

discussion and possible action by the city council city's acceptance and conveyance of certain public utilities constructed pursuant to the development agreement between the city and S2M2 incorporated according to the engineering plans to develop Echerman Engineering incorporated and approved TCEQ which public utilities provide service to the Brody subdivision and other areas in the City jurisdiction and city council approval of acceptance of warranty de conveying all ownership of public utilities from the developer to the city in per perpetuity.

Mayor and council, this item's before you. Um you'll recall several years ago council signed a development agreement for Brody Estates with S2M2. The detention pond was designed to city specifications. I believe I engineering was involved in that. So if you have any specific questions for them, uh they are here this evening. But um the the detention pond is ready to be accepted by the city for maintenance and control and that will take it out of the developer name and you transfer ownership to the city. The streets department is ready to take over maintenance of that. um that certain feature does work as designed to slow the um drainage across street. So I'll make a motion to accept the conveyance of certain public utilities constructed by S2M2 Inc. percent development agreement with the city as shown on a report provided to the city by Echerman Engineering and as approved by the TCEQ and that the city also accept a warranty deed from the developer conveying ownership of those public utilities to the city in prep peruitity.

Second.

Any discussion? All in favor? I 4.8 discussion and possible action regarding the app from blue bonnet in the amount of $63,575 for a 2026 Ford F250 to replace a 2012 Chevrolet 3/4 ton pickup utility for the electrical department. Mayor and Council, during this year's budget workshops and subsequent budget approval, city council approved a capital improvement for the electric department for the replacement of a 2012 3/4tonon Chevy pickup. Um the city did receive three quotes from Don Ringo Chevrolet, Blue Bonnet, Ford, and Hop Power Ford. While the Chevrolet comes in slightly less expensive and and we're talking about $100, the electric department is asking council to approve the bid from Blue Bonnet for a 2026 Ford F250 truck in the amount of 63,57.75. They're asking for this consideration because the um package allows for a more suitable vehicle for the department.

I do have a question on this. Um the the quote from Hoff Power was for an F350 So, why did we not get a comparable quote from Hoff Power? I sent a spec sheet that said 3/4 ton. I didn't even catch it. They said one ton. Yeah, cuz I mean that's a dramatic price difference. I mean, I bet horses price cuz I mean it's a different engine and everything in there. the Is there a way that we could get it?

Can I I asked something in October 48 and they never got back to me and it was right before we're submitting it. I reached back out and I think he just kind of threw something together last minute just to put it in loose. Okay. And if you want we can table this tonight and bring it back up on December 8th. Yeah. I just curious wouldn't know you know what what the the difference was you know comparing two different value um generally we

we can um but generally we um option those vehicles off at one time we don't use it as treatment as historically been how we've we've handled disposal of assets So at this time you're asking to table this that are you good with that? We can reach back out to Hoff power and make sure we get a bid for net 250 from

4.9 discussion possible action regarding the authorization of contract between the city of Glassard. [Music]

Mayor may mayor prom council I believe you've been given all the information. I do have a very specific question which I didn't think about until I was been kind of thinking about this. I don't think this has been brought to the parks board as a votable um because I think that the reason that we have our boards is so that items like this can be brought to the boards before it's brought to council. And I don't believe that this has been brought to the parks board as a discussion and agenda item. And since the parks board's meeting later this week, I would really prefer them to hear it before we vote on it. The parks board has received this in discussion already last month. I don't think so. I think it was brought to them.

It was It was discussed and voted on. I don't know. No, it was it wasn't brought whether they were aware. I think the question I don't think it was brought on as an agenda item like for them to vote on. It was like, hey, we're talking about this. I don't think that the parks boards had the opportunity and we did just have that training. They do have a meeting this week. I don't think it would hurt to get it in front of the parks board before we decide on it. We don't have time to add it this week. So, we need to go on the next month. The the agenda's already been posted. The agenda's already been posted and the parks and board does not meet in December. It would be all the way into January. what's

being the rush being we're really trying to work on some of these uh FEMA projects and that can be a financial offset for that but then also you we're we're looking at you know expanding why this was brought two weeks ago and yeah when we brought it two weeks ago we we said no we didn't want to and you're like well should we bring it back in 3 months and it was brought back to immediately it hasn't had the opportunity to go through the board. I'm just asking that we follow policy and go through our boards before we bring it to council. But it's up to the council whether we listen or not because we just had that training and all that stuff.

The parks board is an advisory board and so even if they they don't necessarily have to have the final say on this item. No, they don't have to have the final say go to the board. It did. It did to assist us. It did have a discussion on I was there and I talked part of the discussion also. It was not listed as an action item on the agenda which is Cathy's point. It did go to the board in discussion and is documented in the minutes but it wasn't an action item. Correct.

Well, no because it wasn't an action item. That's my point. We have no recommendation from the park. So, why are we having advisory boards if we're not listening to what they have to say? I mean, this is a big decision. Well, here here's here's what I'm understanding. If we approve this tonight and you bring us back something, we can deny that. Absolutely. We we can approve this contract tonight. Whatever we approve tonight doesn't necessarily mean it's a final deal, but show us the money.

Correct. The only steps that are going to be taken if it is signed tonight is we will forward the the signed contract over Sportsman Solutions. They're going to bring a team out. They're going to do an eval they're going to do evaluation of our facilities. See what local companies that may be interested larger local companies and work from there. Uh and again this is not costing us one time. Absolutely. No, it's not costing us a dime. you're going into a contract with a company for 12 months without it going through or even being brought to us the saying yes, we think this is a good idea. No, we don't think it's a good idea.

Oh, I I think it's like the mayor said, it's pretty much a no-brainer in my mind. Um, and it's going to benefit the people, but you're not letting your advisors give you give you any. So, why do we have advisory boards? We're not Yeah, they exactly their advisory board. We aren't letting the board make any like suggestions. That's what I think. And they will have I'm sure they will have a pardon whoever is named and the contract. No, they won't because we are going into the contract with them as a city, not the board. They won't have any problems. Okay. Do we take a vote on this or

I make a motion council uh authorize the city manager to exit all the necessary documents related to the contract between the city of Glasses and Sportsman Solutions. I'll make a second. Any other discussion? All in favor?

I post 1.1 discussion and possible action concerning approval or denial or approval of modifications and renewal of interlocal cooperation agreement for the payment for provision service by the city of man city passes

mayor and council you have this item before you for consideration tonight because um several years ago um it's my understanding there was a handshake deal that's just your term between the county and the city for uh cost share for the EMS services for Hamilton. Um nothing was memorialized in writing and so we kind of ran into that this budget year where it wasn't initially included in the FY26 budget. Um, so I made a suggestion to Judge Wearer that it be memorialized in writing that protects both the the city and the county. Um, JC has reviewed this agreement and essentially rewrote it to the benefit of the city so that if there is any sort of cost increase from Hamilton EMS, the city is only obligated from $100,000 that we've agreed upon um through 2029. So this is just a a formal document memorializing the agreement between the city and the county for the city's cost share for Hamilton County ambulance services.

Make a motion to approve and execute interlocal agreement with county to pay for the provision of ambulance services. Second, 100,000. It's um 100,000 100,000. I think it was uh because then they went they came to both the commissioner's court and the county council. They being the ambulance service Hamilton because their overall increases. So I think it went up to 200 something before I think it might have been 50 if I remember. That sounds familiar. Keith, you put that bill together, didn't you?

Just the dispatch of not sharing service,

but I know we're in the dispatching be a couple months because it wasn't uh FY26 will be the second payment under this handshake agreement. So it was $100,000 in March of 2025 and then we'll get $100,000 invoice in March of 2026. But I again, you know, it almost

correct. The the handshake agreement, quote unquote, was $100,000 for the duration of the county's agreement with Hamilton EMS, which was a 5-year agreement at 200,000. Just out of curiosity, how much do we pay because the county doesn't I mean, I know we just give them the $100,000 because EMS has a contract, but how much does like What about the dispatchers? cuz we had to get that whole group of dispatchers to use Hamilton. So, does the county pay anything for that or do we put the bill for all the dispatch? They pay about $225,000 a year for disatch. So, they do help with the dispatch. Okay.

Just depending on the city passes has quite a bit more uh medical emergencies in the county. Yes, it is a county. It is the county responsibility. But I think that this is a good and this contract reflects to this point in time. I'm sorry. During 2025, correct? Contract reflects with correct because the Hamilton agreement is only through 2029. And you will not find an EMS service that is less expensive than this.

Vote Okay. All in favor? Um, just a reminder that we typically cancel the second city council meeting in December. We do have one scheduled for December 8th. We are looking at potentially scheduling a special session for the following Monday for just a short um agenda and some P& items and things like that. And it's like five minutes, right? Pretty much. Yeah. If we can do it in five, Jody's got a lot of time. We will keep Jody off the microphone. December 15th, correct? No. No.

That's another one here in Charlie. Yeah. Is it a hard It's a hard I'll be here. I'll be here. Uh December 8th. Deary here. I'm going to play be here. I'll be here. I'll be here. Okay. Thank you.

All right. All that being said, city council land Texas meet and close session pursuant to the Texas government code section 551 as follows. Section 551071 consultation with an attorney to seek and or receive the legal council for the city concerning pending consultation litigation settlement offers or any matter in which the duty of a legal council to the city council to advise the city government bond regarding such matters pursuant to state laws statutes including the Texas rule of professional conduct and the state Texas and complying with Texas Open Meetings Act. Aimoto Foods North America Incorporated. 551.074 074 personnel managers to deliberate the appointment employment evaluation assignment duties and discipline of a public officer or employee city manager or other personnel masters matters as allowed by Texas government code 551 and a journ to executive session [Music]

pardon me. Yes. And we need the record back to order. We got a motion. I move that we approve the reopen back up. I move to reopen it. Second. All in favor? I. And we have one thing coming out of council executive session this evening. Um, and I move to approve the binding agreement relating to compliance with the city ordinance and for construction of a private pre-treatment plant to be effective effective as of the date signed by Aphna July 10th, 2025.

Second. Any other discussion? All in favor? I. And we'll get a motion to adjurnn. So move. All in favor? Where?