City Council - Regular Meeting

call our workshop sessions to order at this time. Uh first up is discussion regarding fiscal year end 242 audit council. I'd like to introduce Nathan White with Singleton Clark that'll be presenting our audit.

Thank you. Can everybody hear me all right on this thing? Sure. Move any closer. All right. Good evening ladies and gentlemen. My name is Nathan White. I'm a partner of Singleton Clark and I have for you all the city's FY25 annual financial report. Um, as I go along, feel free to ask questions or stop me if you want to. Um, but without further ado, we'll go ahead and get started in the back of the report. And we're going to start on page 107. Again, we're on page 107 here. This is the schedule and finding and responses. Uh, section one at the top is the summary of auditor's results. We have an unmodified report. That means in short that we didn't have to modify any of our opinion language. Um it means that we believe these financial statements to be free from material statement. We identified no material weaknesses, no significant deficiencies or any uh non-compliance material to the financial statement. That's great. Uh that's great. Bunch of no boxes there. Uh we did have one finding, excuse me, for 2025 uh related to budgetary compliance. Um I discussed this uh with Aaron. I think we've developed some strategies next year so that this won't happen. Um but we did have uh in the fire and sanitation functions as you can read there uh fire went over by about 29,000 and sanitation went over uh budget by about $132,000 for the year. Again, it's something I don't um project will be probably an issue next year. Um, we've got some ideas as far as ways that we can address the year end approvals and all those kinds of things. Um, and then kind of also maybe adjust um our audit schedule so that we can kind of better support the I'm sorry,

better support the city um through the audit and kind of assist and alleviate some of that issue. Uh, next we're going to jump we're going to start working our way to the front of the report and we're going to stop on page 61. 6061 kind of a it's kind of split. So uh I want to draw your attention to note P uh here uh the implementation of new governmental accounting standard. Um and that's governmental accounting standard 101 in relation to compensated absences. The city has I mean since I've audited it here uh historically recorded a compensated absences liability relating to potential cash payments for um unused uh you know vacation sick days uh in accordance with the city's policy. Um, however, the city uh adopted this new Gazby standard that says we also have to recognize the cost associated with things that are not just paid out in cash but just used, right? Um, this is in my opinion, this is more applicable to a lot of the school districts I tend to audit in which I would tell them, you know, like if a if a teacher needs to take a vacation day, you have to hire a substitute. So, there is a dollar amount, you know, kind of tied to that. Um but this uh spans not just school districts. This is cities, counties, everybody has to get on board with this. Um and so we did have a series of restatements um that are required whenever um governmental entities adopt new standards that are going to materially change the beginning uh fund balance in that position. So uh for like the golf course, there was a $22,000 restatement. electric fund had a $43,000 restatement and the water/wastewater fund had a $67,000 restatement and the governmental activities which would be

the general fund and all your other governmental funds had a $420,000 restatement. Um this is a liability that I suspect will continue to increase as we go. Uh because generally people don't utilize their full aotment of days and that's in you know whether it's it's a school, a city or a county. It's kind of in my experience um been sort of the way it goes. And then generally uh people's daily rates or hourly rates or salaries or whatever, right? Uh continue to increase as they you know put in more employment time at a city. So uh the liability will continue to increase. It is more or less just a bookmark though. It's I mean there is a cash event tied to some of these things. But um as far as this part of the liability is concerned, it's kind of us just doing a it's mechanical. It's not necessarily tied to a dollar. I'm not saying that the city now owes $420,000 that it didn't originally owe or something. So uh but it's just part of the required uh government accounting. Um and then so our next and slashlast stop is actually going to be on page 24. And this is the statement of revenues, expenditures, and changes in fund balance. For the city's purposes, this is your income statement. Um, we have a couple of major funds here. The Corona virus statement local fiscal recovery fund, which is finally phasing out in FY25. We also see that we have uh the capital projects fund, but I wanted to draw your attention to the general fund, which is the far left column there. Uh and if you peer down toward the bottom of the page, we can see that the city recognized a reduction in fund

balance of $129,757 to end at $4,575,472 in general fund balance. Um that is your equity uh more or less. And um you know we tend to suggest that um entities maintain between 3 and 6 months of operating expenditures in their general fund balance. This number represents about 4 months. So you're certainly in like a healthy enough place from a fund balance perspective. Um and so we don't really see any issues there uh year-over-year or going back even a handful of years. Um, so if I was just to kind of summarize on everything, I would say, you know, next year we have a little bit of work to do on the budget, um, as far as just making sure that our appropriations cover our actual expenditures. Um, but actual expenditures in relation to your revenues, uh, certainly so far seem to be helping. So, does anyone have any questions for me? Okay. Well, thank you all for your time and you all have a wonderful evening.

Next up, discussion regarding contribution contributing to the city of Lasses Kentner Water Supply Corporation joint use account.

Good evening, Mayor Council. Uh for those of you that may not know Kitner and L passes have a joint use account that we can utilize for joint projects that benefit both systems before any expenditures account both pass city council and the kit board of directors have to agree uh to those expenditures kit has annually deposits into this use account 15 years that I know of staff's opinion that it would be very wise to start contributing uh on a monthly basis to this account. You'll see in workshop I'm sorry you'll see in regular session that we'll have an item coming from uh Ker as a request to use some joint funds really just looking here here today we're just looking gauge the response figure out if you guys can you hear me now really just here today seeing if the we can gauge response from council as as far as an amount that y'all would be interested in depositing if you're interested in depositing at all. It is worth mentioning the contract doesn't really specify how the funds are deposited in an account in terms of percentages. It does indicate how they're dispersed. So when funds are dispersed out of this account for any reason back to the original parties, they're dispersed at a rate of 60 63% to L passes, 37% to Ker, which would indicate that L passes would put in 63% of the revenue or monies into that account. So I mean you do the math on that. If we all agree to do a payment of $2,000 a month in this use account, we would put in 63%. Uh so this is something that in my it is my intention to kind of include this in the budget process moving forward if council's on board with it.

What's staff's recommendation on? It's really dependent. You know, uh and I think Kentner is going to be more so going to want to weigh in on this process before we set an amount. I think we're going to want to get with them and figure out what they're comfortable doing. Um, I wouldn't recommend going too crazy right off of that. I think in excess of 10,000 a month would be a push for that. I think if we could just focus on a number lower than that and I think we can accommodate it in our budget.

We haven't in the last 15 years. We don't put any money into this account. And uh if if y'all approve the project that's slated to come out of joint use funds at a regular session, there'll be less than $70,000 in that account. So, um it's time to start considering if we're actually going to deposit in or not or not on a monthly basis. It's also worth mentioning that if Kitler can get the projects to us in an amount of time that allows us to budget for them during our process, we wouldn't necessarily use this account for it. we just pay for it, you know, out of funds in the normal operating budget. However, um if projects do come up or arise throughout the year that it would be beneficial to still pull the trigger on, then we could utilize this account for that purpose. Kind of a safety net if you will, in my opinion, not even a safety net. So

I think when it comes time for budgeting something look at and I know I have confidence staff that y'all will be able to come up with a number of projects joint projects in general. So the project that you're going to see in regular session is uh is at the 195 station. It needs to come from a project that benefits her system just as much as ours.

It could be anything. It could be infrastructure. It could be electrical. I mean I mean it's almost limitless. The contract doesn't state what it can be used on except for the fact that it has to be joint use facility. But the contract also doesn't state that what amounts to be contributed. No, it doesn't. It's it doesn't it doesn't designate percentages or amounts. It's it's really up to the board and council's discretion to determine that. So, and like I said, just bring it to you guys today. It's not an action or anything like that. Just wanted to let you guys know that's what we're looking at. We're want to include it in the budget process. Didn't want you don't want y'all to be surprised. What's the balance on?

It's roughly $150,000. There's an item later this evening that we'll consider that's a joint use project that I'm sorry. So these are this would be for unbudgeted through the year

in theory. Yes, it it in practice it would have to be unbudgeted in order to really care to use the funds because it had it been budgeted you would have just paid for it out of the operating budget itself. So, one of the things that Jason had talked about in that last water thing when he was talking about the infrastructure and all that, he said something about valves that were broken and that was like part of like the issues when they had a break and that kind of thing. So, moving forward, would this be able to fix a valve? Yes. Okay. Anything joint use, if it benefits and it benefits her, these funds need to utilize towards that. And that's kind of the intent. I was getting that number about 340. I didn't have

But if that's approved, you know, it's going to dwindle down to less than 70,000, which isn't isn't a lot in terms of water projects to be quite frank. I mean, some of these valves are in excess of $10,000. So, I guess a question I have, does that need to be in the contract? Do we need to offer or change the contract? So there is a lock amount 6337. It's definitely something we can take to legal, but we spoke very briefly with her last week with with Natasha Martin and um she expressed that contributing in the same manner it's dispersed would be a would be her legal opinion in practice.

Yeah, I think we want to be careful about identifying a dollar amount in the contract. Percentages. I prefer to stick with the percentages because it may vary from fiscal year to fiscal year. We have encouraged Kempner to get staff is internally working on FY27 budget right now. So we've encouraged them to get with us leading into our budget meetings so that we can make sure any of their identified projects or use of these joint funds is built into our budget for contributions. And we certainly don't want to strain the available resources of our funds or the available resources of their funds. So I can see where that dollar amount may fluctuate from year to year.

Any other questions?

Discussion regarding Frontier Waste Solutions contract. Oh, I'm sorry. I'm sorry. Discussion regarding an emergency water agreement with Ker Water Supply Corporation.

If y'all recall back during the drought, uh, we had an emergency water agreement with Ker when the central Texas plant uh, couldn't produce water towards land passes. Um, it's also staff's opinion here that we should have more of a standing water agreement. uh not just for times of drought but in times of emergency if the different if a central Texas water plant can't produce water if there was a standing emergency water can't maybe something that's renewed annually uh it would keep my passes in water in times of not only drought but severe emergency is something that I've started working on uh just purely gauging response making sure you guys are uh this is something that y'all want to work with before we spend the time and effort of this going to legal just making sure that we're all on the same page.

Is it something we've seen before?

An emergency water agreement. It's it's not necessarily unprecedented, but our whole situation that we have is a little unprecedented. So, our our water agreement as a whole is not very standard. So, having this kind of safety net is beneficial. Most other municipalities or WSC's are going to have some sort of interlocal agreement. Well, not interlocal, sorry, emergency water supply agreement with another entity. Uh, for example, Ker's got one with Copper Code. They got one with Bill County, WC1. We really don't have that capability except for with Corex. There is the potential there to get emergency water to and from Corex for that matter. However, that's going to require an extensive infrastructure upgrade. While we can look into that, that's going to take a toll on the budget to accomplish.

Our current agreement only uh it's only in effect in fact that central Texas cannot give us water. Well, yes, it's it's in effect if central Texas cannot get us water be no other reason than we can get water. What other reason would you No. Well, that's why I'm asking. Oh, gotcha. You know, like what what's another behind you that we need to honestly I would say failure to the central Texas system just general failure um whether it's groundwater pumps or whether it's the actual treatment plan itself

no it would not it would only cover you in terms of emergency flight just due to uh what constitutes as an emergency in the contract not necessarily failure of the the central Texas plant in itself. So my intent here would be to take that original agreement, kind of revise it, add some failure language to it, send it over to legal and kind of get their their two cents on this. Yeah, that was going to be my recommend.

Yes, that that that would be a goal here if we're if we're all on board with that. Now, in the future with the water plan for alternative water that's percentages, that would be provides an alternative backwater supply.

Well, it's not really going to give I I guess in a manner of speaking, it would really what it's doing is it's getting it's giving Kitner water the ability to get compensated for that water that they otherwise would not get compensated for. And it also gives them an incentive to want to do it. Currently, if they send water this direction and the water plants uh central Texas water plants not running for any given reason, there's no contractual obligation to pay them for that water. This allows them that reason to send us water because it allows them an avenue to get paid for their in the option future drawing from Salt Creek and some of the alternatives there.

Oh, absolutely. This those are your long-term solutions. This is a short-term solution. This is a solution for tomorrow. Stephen, when this would be utilized, what would it what would our rates look like? That's something that we'd have to agree with with with Ker. So, we have that contract is going to have to come from legal, go to Kipner, and we can and then the board and council can kind of hash out what's an agreeable term or payment. Any other questions? Thank you.

Discussion regarding Frontier Way Solutions contract amendment. Mayor, we're still waiting for the representative from Frontier Way Solutions. He was delayed a little bit. So, if we can move to the next item and come back to that when he arrives. come back.

Hopefully, he'll be here. Mayor and council, you'll recall a few months ago we passed or approved a letter in opposition of um a proposed electric line to the Big Hill substation in West Texas, one of the Encore LC proposed routes for that big transmission line that's coming through the Hill Country. Um John Walker with WCID has asked that we bring that back for consideration as they're progressing through the steps um for approval of a route for that big project. Um I did read through the engineers report in its entirety and they the letters that come from these public bodies like this do make an impact. So John had asked that we reconsider that request. We'll have it as an action item later this evening. I do want to point out that when the agenda was posted, there was a a typo. It's identified as J1. The accurate identifier for that is J11 for the proposed line route. It'll just be for action later this evening.

And then is there any way that besides opposing piece of the route, we could oppose the entire route since it affects the entire county and city? I think we have standing to oppose any route that would negatively impact my passes early. And I know Bernie County tomorrow that they're commissioning court, they're even going to have legal counsel involved. So they're going to propose that as well cuz it is definitely affected Bernie County as well.

Absolutely. It's there's so many folks that are potentially impacted by this. Mr. Walker did ask if the city would be able to file as an intervenor rather than just a protester on it. We can't. It's not specifically um affecting any city funded property. So, we can't act as an intervenor in the case, but we can certainly protest the proposed routes. And David, some of the the lines that you're talking about run directly into that J1 line. It's all I have two proposals, two proposed. And I mean of course somewhere but uh a couple of them do not make any sense at all.

They even got environmental impacts and any proposals right? So even though it it could affect the water flow from our our dams which could affect city property right is that the way I understand the verbiage and I can look at it again for an intervenor it it has to touch essentially city owned property the line itself

I can go ahead and start on a summary with the frontier waste contract unless you want to save it till later in the meeting. Um I don't know that we're going to be ready to take any action on the amended contract this evening. Um what staff wanted to bring to your attention is the recycling/collection center that the city operates operates at a significant deficit. Um I ran financials on Thursday for October 1 through April 9th and the city has taken nearly a $25,000 deficit on the operation. And this is solely on it doesn't include any staff members that are involved or any other expenditures. If we're looking straight at the fees that we received for the operation of the collection center versus what's being paid for us to dispose of the waste being collected at the collection center, the deficit is just shy of $25,000. We'll get there will be more traffic out there through the summer. So, we expect that deficit obviously to at least double before the end of the fiscal year. So we talked to Frontier about some solutions and we we did get um an immediate response out of them where they were taking the recycling. There was quite a a hall fee, quite a disposal fee there and so they did work with us and they started taking things to copper scope which we are realizing a cost savings on that. Um so we asked for what some options might be that would reduce our expenditures at the collection station. You'll have some of that in um the fee schedule that you guys are considering changing this evening which adjusts some of the fees that we collect on collections at the center. Um but one of the other options that they presented to us was going to curbside recycling carts at each plant or each commercial business. And so they gave us an option for one day a week pickup, but I know we don't like the one day a week pickup. So

we did get another option for two day a week pickup for regular trash and then it's once a week once every other week I apologize for recycling once every other week for curbside recycling. So the cart would be provided they what they would do is switch out the truck where you now see a driver and two folks riding on the back of the truck that manually enter or dispose of trash. They would have a truck that comes and lifts the trash can. So, it cuts on labor expenditures for them. Um, so they did give us two options that, and I've got my ray sheet over there, I apologize. Two options. One's for one day a week trash pickup and a two day a week trash pickup with curbside recycling.

Yeah. Pay rental to pay the card. So, a single 96 gallon cart is provided in your monthly fee. If you want additional carts, there is a $9 per month fee for an additional cart. The first one is no charge. The first one is at no charge. A second 96gallon cart would be an additional $9 a month. That's on recycling and the regular. I believe it's just one recycling cart. I would need to talk to Mike for specific. I can't specific on that. One trash.

Yes. Every home would be issued one one trash, one recycling. If you wanted additional, there would be What types of items would be recycle? Cardboard, aluminum, cans, not batteries.

Um, we do have proposed rates from them and of course the city because we do handle the billing and such for customers. Um, we do add a small administrative fee on top of that. Currently, our customers pay 2631 um for their trash pickup. If we did one day pickup per week, it would be $2722. So about a 90 90 not 90% 90 increase. If we did two day, it would be $31.13. So just under $5 a month additional. And then what about like bulk pick up if you have like when we have leaves and you've got tons of leaves.

So so you can call Frontier and schedule a bulk pickup with them. If it's typically there's a a one day a month where they'll do bulk pickup, but if you need additional pickups, we can certainly like call and schedule a bulk pickup with them. Yes.

I did ask for some pricing also, which I need to ask him whenever he gets here, but I did ask him for some pricing to keep because right now pick up day once a week so to keep that schedule. I haven't gotten confirmation yet. So I can ask and also part of this contract amendment council had concerns that the original contract did not allow for private rolloff dumpsters on private property and they were claiming there. was franchised to where Frontier would be the only rolloff dumpsters allowed. They have conceded that point in this contract. So, it does allow for other rolloff providers to buy those dumpsters um on private property and they are working with one of our large customers to take over their their handling of compost. So that's addressed in this that was really what got this conversation going was the need to accommodate for private rolloffs on private property um and the fact that our recycling center is taking quite a

question I had there several people who are elderly and also handicapped this is a large container how do they Sure so the containers do they are on wheels so that does help with moving them But additionally, Frontier allows for handicap senior citizen pickup. So they just have to call and let us know or let Frontier know that they're unable to handle that part by themselves. And they they do make accommodations for that. What's our current month right now?

Uh 2631 for residential. And I do, like I said, I do expect that there will be questions. I'm sure you guys are going to get phone calls after tonight. So, um, when we met this morning, perhaps we don't take action on it tonight. Let's get some feedback from our citizens to see where they they sit on this. I want to point out we do allow um county residents unlimited recycling at the collection center for $36 per year. There are 12 individuals that utilize that service currently. And would that continue under this contract? Would that continue?

Likely. So, we're we're saving them in their labor cost by doing a switch to this, right? Is that what you said earlier? They would they would send their labor elsewhere. But, yes, essentially that. So, we're saving them labor cost each household $60. What about this? Um they they will likely buy a new truck to service this area. Um there's a cost of the carts that will be issued um to the citizens. Um other than I I would have to defer to Mike on that.

The cost for the fall off of the roll off that is at the recycling center currently is what's draining us at the recycling center. So the thought process is that by going curbside cart and getting away from the recycling center that they would better spend the funds for recycling with more people participating but curbside and not as a roll. So the individual homeowner would not buy.

No, they would be issued. So this is this is saving the city money for the recycling potentially. Yes. I've not done it. It would be difficult to do an apples to apples comparison. I I can certainly try to work something out by the next meeting. Do we have to have recycling? Is that why don't we just recycle?

I will let you speak to the citizens. It's my understanding that there was and the last time this conversation came to council, there was quite a demand that there was a lot of back and forth about even allowing it for county citizens. Um, and it is utilized a bit. Um, but that is an option to get rid of the recycling.

I love the idea of recycling. I'm just going to say that when I recycle, I haul it down there once a month and obviously it's not as convenient to have as the curb, but I mean I Every town around us has been recycling and I think it's a good thing to promote this idea. I mean so much cardboard is wasted thrown away recycling costs the organization reception never makes money. No there's quite a few governmental services that you would never anticipate to make money but they don't have to lose so much. Yeah. I guess the question I have for Mike is it that's coming is where does that even go? Where's that recycling go from here?

Landfield. Exactly. Just go to a different section. That's what I'm recycling or just recycle another landfield area. It's just to make people feel good. Can you reject the recycling and save the money? Can you do that? We can ask him what our options are recycling. Um, we certainly don't want to close. We The collection center is good in its availability to contractors and homeowners for large scale disposal. Um, so I certainly wouldn't advocate for closing the collection center. Um, but we can certainly cut out the recycling.

Got a question for Mike. Yes. Sorry.

Yep. Yeah, he can speak later.

No, we can touch on that. Okay. All right. Discussion regarding any items on regular session for April 13th, 2026. There is none discussion regarding any items not included on the record session for April 13, 2026 for consideration on future agendas. All right. Action can be taken by city council.

I would just have one question. Is it possible to get a timeline to review that water and what next steps might be? We're going to schedule a special work session so we can focus solely on that topic. And will that be in the next month? I would imagine it would be in May or June.

It'll be in May. Anything else? Well, get a motion to adjourn the workshop session. Second. Anybody need to take a break or shall we get going?

Take a little Okay, we're going to take a five minute break here. Councilman back session to order. All right. Let us pray. Dear heavenly father, we couldn't be more grateful than to be in this great community of Bass tonight with some good citizens, some good elected officials and city employees. We ask that you be with all of us. Ask us to mix up some good information, make some good decisions, and hopefully our community will be better for it when we're done. We thank you for the rains over the weekend. We ask that you be with us in safety. We can meet again as always in Jesus name we do pray. Amen. Amen. To the flag of the United States of America and to the republic for it stands one nation indivisible with liberty and justice for alliance to one state and indivisible.

tonight. It's uh really a privilege and a an honor to recognize Mayor Jerry Grayson for his service that he has done for our community. I think his wife is here. No, she's not here. Okay. We will still honor him. Whereas Jerry Grayson dedicated a remarkable portion of his life to the service of others, embodying the very spirit, commitment, integrity, and leadership. and Jared Grayson proudly, faithfully served as a communication officer for the Texas Department of Public Safety and Lamp Passes, providing calm, reliable, and critical support to law enforcement and the community in times of need. And through his profession and steady presence, Jerry played an essential role in ensuring the public safety. Often serving as the unseen but indispensable link between emergency responders and the citizens that they protect. Whereas Jerry's desire to serve others drove him to exceeded his service beyond his professional career with the DPS in the early 1980s. He made a decision to commit himself to serving the citizens of Lamp Passes by participating in the local government and jury first held position on the Land Pass city council of May 1981 and he continued to run and was reelected by citizens every time his position was up for reelection until May

of 2002 when he left the council after a streak of continuous service of 21 years. Wow. 1 month, 8 days, or 7,78 consecutive days. After leaving the council in 2002, Jerry decided he wanted to return to the council to continue to serving the Lamp Passes community. So again, he campaigned and won the 2007 election. and resumed serving on the council May 15, 2007. And on May 23rd, 2011, Jerry Grant and succeeded in becoming mayor of Masses, a position he held proudly for the next four years before leaving the council on May 18th, 2015. having served for an additional period of eight years, nine days, or another 2,931 consecutive days. While Jerry had an abundance of lifetime achievements and professional accomplishments of which he could rightly be proud, he often said his service to the city while on the council in what ultimately turned out to be the city's longest serving member. having given the people of Lan Passes and the city organizations and council a total of 29 years, 1 month, 17 days of his life, which is a total of 10,639 days all told. During his long service to the city, Jerry steadfastly attended meetings,

came the meetings well informed and prepared to do the business at hand, and ultimately contributed to thoughtful leadership and sound judgment for overall betterment of the community and city organizations. And Jerry's tenure as mayor was marked by dedication, vision, deep care for people he represented, guiding the city with integrity and a genuine desire to see it thrive. And after Jerry left his position on the council, he was pleased when the council meetings began to be televised and he watched any meeting he was unable to attend in person throughout his life, never ceasing in his commitment to the success and welfare of the city of Lasses, Texas. Throughout every role he has held, Jerry Grayson has exemplified humility, perseverance, and steadfast commitment to the public service, leaving a lasting and meaningful impact on the community and all who have had the privilege to work alongside him. And it is with great sorrow and regret that the city learned of Jerry's sudden passing on early in the morning. March 28th, 2026, only days before this proclamation recognizing honoring him was scheduled to be published in the appreciation and gratefulness of Jerry Grayson. Be it proclaim, we honor and celebrate the life of Jerry Grayson for his ordinary, extraordinary life of fortitude and service, his unwavering dedic dedication to the citizens of Lampasses

and his enduring legacy as an exemplary public service leader and role model. And that Jerry Grayson contri contribution will not never be forgotten and his veritous example will continue to inspire inspire future generations to serve with the same passion and integrity and selflessness. In witness wherefore of this proclamation is hereby issued postumously in the recognition of Jerry Grayson's outstanding service and lasting contribution and to the community signed this day 13 of April 2026. Thank you. Let's just take a moment of silence as we remember him. We have several other proclamations here. Next one up, proclaiming April Fair Housing Month to recognize the title 8 of the Civil Rights Act of 1968

prohibiting this discrimination in housing in the United States. Proclaiming April 18th, 2026 lineman appreciation day. Recogniz recognizing our alignment with professionalism of linemen and contribution of the brave men and women to make and protect public safety. Next proclamation, Tuesday, April 21st, 2026, as National Libraries Workers Day, recognizing that librarians, library staff connect individuals with a world of information and create welcoming, exclusive spaces where knowledge is accessible to all. Proclaiming April 19th, 25, 2026 as National Library Week, recognizing that libraries provide the opportunity for everyone to pursue their passion and engage in lifelong learning. Proclaiming April 12th, 18th, 2026 as animal control officer appreciation week to commend all animal control officers and animal control staff for the dedication dedicated service they provide the citizens and recognizing. Commending Joe Schwzcher, the city's animal control officer. I think they're here tonight would like to come up. What are you

doing? I know. to take all

good Not all that noise.

Your car here. All right. Thank you very much. Our last proclamation proclaiming April 12th through 18th, 2026 as National Public Safety Telecommunications Week to recognize the unseen first responders who served as a single vital link between first responders and persons seeking immediate relief during an emergency. Okay.

All right. Thanks. Thank you. Thank you. Mr. GRAYSON. Is there anybody else?

One more time right here. Fantastic. Thank you. Are you ready? All right, we'll go to uh public hearing. comment and uh citiz comment. Any assistant who desires to address the city council on a matter not included on the agenda may do so at this time for possible posting and discussion by council on future agendas. The city council may not deliberate on items presented up underneath this agenda item. And we have Mr. Atkins

Good afternoon. I've been here three times. Once in December, once in February, now it's in April. Talk about the same problem. The flooding on my property from East North Spring Street. And in the last three days, we've had six inches of rain up there. And once again, as you can see the picture across there, see a large chunk of asphalt that's washed off the road and zero probably about half a yard of road base that's washed off the road. And the company that's supposed to be fixing the problem stopped half a block short as I told you in February. And uh they've made no progress toward the real problem which is on Lord Spring and Avenue D. The culbert underneath the underneath the road is not big enough. You see the pictures that water is running over the road after it plugs up the culbert and it uh washes it. You see the pictures of it. The debris is washed down in my driveway. Pardon me. and the debris that was on the road this morning from last night's train. And I have not had anybody from the city come to me talk about it. Nobody has come to tell me this what you're going to do about it. And uh I just kind of like to know if indeed I'm going to continue to have this devastation, this small level devastation on the big scheme. I understand that. But it is my house. It is where I live. I have for 30 years and I'm getting just a little bit impatient. Just hear a little bit of progress. Been only half a block short of where the actual problem is. They

said they would work on the lower part of the debris of the drainage, which is makes sense, but then they stopped before they got to where the actual problem is. Every time it rains it massive amount as it did in the last four days. I got three inches each time. It just plugs up the drain, washes over the drain, it washes over the road, it tears up the road and it tears up the road base. It washes down my driveway and this time again it moved one of my house buildings. So I'm going to have to have that resettled again. And again, this is been going on for about 20 years. So, I would kind of like to know if anything is going to be done about it or if nothing is going to be done about it. I kind of kind of halfway thing, but somebody owes me at least an answer.

We can only answer with fact policy. Um, this isn't currently in the CIP plan. Like said, the first that I had heard from him about this issue. You'll recall that I sent an email after the last time this gentleman attended a council meeting that that's where the CDBG project ended. It couldn't be encumbered with a um change of change order on the current project. We would have to go through engineering bidding for an entirely different project. So, we can't simply just move up half a block and take care of that issue. it will be would be a completely different project.

I would add to that that they had the plan to go beyond Spring Street because they marked the trees to be cut down and marked the places where they clean out the ditches on up towards Summer Street which is next block open. If they had not planned on going that far, why would they mark the trees? Why would they mark what they're going to do?

Okay. I I know myself personally. I've been by your house the last two to three weeks cuz I wanted to see that for myself. So next time I'll stop just to make sure that you know one of us are looking and I I think it's it is important and I I feel what you're saying.

Also my friend who lives on Avenue B on 404 Avenue B Avenue B. The city was very kind and built a drive access point after the with the new new route in there. However, the curb goes and then the access and then the curb again. And so this last time with the crane, last couple of times, the water ran down the curb as it's supposed to ran down the driveway and watch how the the gravel that they had put in the city had put it in for them, which is a good thing, but it was all downhill. So when the water comes in, it washes down the down the concrete into the gravel and it wash the gravel there off about a 30 foot section of road is now 30 foot section is a yard is now gravel.

Thank you. Thank you very much.

1.2 citizens comment. Any citizen who desires to address the city council on matter that is included on the agenda may do so at this time. I think the first one we have up sorry public hearing to receive s comments regarding request for specific use permit property described as 2.966 acres of James Eley survey ab survey abstract of 0185 more specifically known as 2200 South US Highway 281, Lan Passes, Texas, L Passes County to allow for a smoke shop. Good evening, Mayor and Council. Mr. Mimon is the property owner representative. The property is owned by Mr. Alfredo Sores and he's asking for uh permission to request a specific use permit for the property located in the small brown building in front of Alfredo Skin Restaurant. Uh this is at 2200 South US Highway 281 in land passes and this would allow for a smoke shop. Uh staff did mail out six notices to property owners within 200 ft of the applicant's property. As of this report, no letters in favor or in opposition have been received. The request was heard by the planning commission at the April 2nd, 2026 meeting and passed with a 40 vote. city staff did uh measure the distances to the assisted living and the school district or the high school that's on there. Um and as of now it fits into our current ordinance for smoke shops.

Um did y'all measure to the physical high school or did you measure to the LI property because it's really close to LIC property? It is property line to property line. What about across the street with players and gutters being that it's a gaming game for kids? You can make that argument, but there is a bar and a dance hall in there. I don't know that it would necessarily be a place specific for the entertainment of children. Well, the bar and the dance hall did come to council for approval. That is correct. Sorry. I said the borrow did not come to council for approval.

It did not come to the city for permitting either.

I don't I mean obviously don't like smoke shops in general, but I mean our ordinance it falls in with our pass. So I don't want I say I don't want them, but it's still business, you know. Well, it makes sense to me. It's not a resial area. It doesn't make sense to me being right that close to the high school. The issues that we have high school, I just I just can't.

The property owner is here. if you have specific questions for him or we can open it up for public comment unless you guys have a question. Next one up 1.4 Four public hearing to receive citizens comment regarding the press for plat of northern creek estates a reclat of 79.97 acres out of and part of the John Gome survey abstract 42 L passes Texas mayor and council Trier ventures LLC is asking to consider approval of the preliminary plot of Norington Creek Estates all notifications and publications went out by state law. 56 notices were sent out. We received 17 letters in opposition and none in favor. This request was heard by the planning commission at the April 2nd, 2026 meeting with the recommendation for approval with modifications to require the city engineer to review the plans. That was in a 40 vote.

Do you have questions? Questions? What was discussed at PNC?

There was discussion regarding the traffic impact analysis which we do have an approved letter from text dot. Tex dot doesn't issue permits within uh prior to 7 days before construction starts. So um they have an approved set of plans but no issued permit because they aren't that close in the process yet. Uh there was discussion regarding a storm water prevention plan. um a permit that they're required to get with CCQ and uh they will get that prior to construction commencing. Uh there was some discussion regarding drainage. The uh entire civil set of plans was reviewed by our third party bureau veritoss and they did go back and forth quite a bit and then came and they have been approved at this time. Uh but drainage I believe was the main concern with traffic being the second up.

I do want to add though is not a civil engineering firm and this is a civil engineering issue. So I don't I mean I I I would rather have a civil engineer look at all these plans. I mean we know water doesn't flow up and our civil engineer did look at it. He did look at it. Yes, we do have an engineering department. My name is Michael Ericson. We do have a civil engineer that looked at those plants. It's it's just one of our divisions that we have. Okay. So, they are an actual Yeah, she is an actual PE.

So, yes, we did look at them and like Kelly said, there was two or three issues that had to be resolved. Those were fixed and sent back and then sent back. Can you tell us what those issues were? Um, I don't have the report with me. Um, do you have it? I didn't know I needed that. I would brought it. Um, I think a lot of it was in the language part of it, the way something was worded. Um but everything that all the calculations that they tabulated and everything came out to correct to what our civil engineer also added up. Were the calculations based on the current flood plane maps? Because I think the flood plane maps need to be updated because if you physically put your eyes on it, it doesn't make sense.

They were updated to the current flood plane maps and that's all we can go by as a licensed flood plan administrator. That's all I can go by is what FEMA has published. So that's too Yeah. So until someone asks for an update or FEMA decides it's time to update. Okay. What look at that? Hello. 1982 was is for that section of it. And in that subdivision, there's only a few lots like four that are actually in the flood plane that will require a flood plane letter to be built on those four lots of backup.

But when you physically look at the lay of a land, there's a lot more of the lots that would that are like below grade.

That's kind of hard. It's kind of deceiving until they get the buildup and everything that's done in there in subdivision. When you look at the plans that we reviewed, everything that's on there is out of the flood plan. What you see now will probably look completely different when they start building up lots, cut the streets and all that. They will be we will verify and make sure because we will, to my knowledge, we'll be doing the inspections on that project. Everything will be above except for those back four lots and then we will require a letter for that, an elevation certificate. So a couple of my concerns I still have though is I mean there's a lot of water there right now. I mean it's like 2 ft of water sitting there right now after the 6 in of rain which our July rain is a lot more and uh I feel like we'd be doing an injustice to our citizens if this kind of goes through and then you know 15 20 years 30 years down the road we have a whole section of houses flooded. You know that in my case one day that could be all skits one day. Um, and then I want to know too because who's going to take responsibility for it if it floods? Because I mean state law 11086 from Texas Water Code states allowing someone to sue in court for damage to their property by the overflow due to water. So if that goes to suit, who's in trouble to see cuz we have now taken it over.

Hi, I'm Kendall engineer civil engineer. Uh, sorry. I'm Kendall Wimberly. I'm the civil engineer at design plans. Uh, uh, y'all are correct. There is a lot of water down there, but we are going to be filling. So, he stated that, uh, I mean, we're going to be filling a lot. So, we're actually there's a BF given on that flood plane map. It's about 105.5. We're actually our minimum is 107.5. We're actually two foot above what they're providing and showing as an animal to be 100 foot light. U I'm sorry. What how many tons of dirt is that?

It's quite it's quite it's over 100,000 yards. Does that affect your neighbors? No. All the all the dirt is coming from site. I mean the the water where you where you send it at the creek. So there is exist. So where the water drains off today, we can send it there today. We can't we can't push more onto them. We can't push I mean really don't want to push less because then it kind of runs their crop on crops to anything like that. So we just we can send what is being there like what is going there today we provided in the plans

on page 11 of your drainage plan as I look at it you've got 107.5 or 7.5 on the eastern portion and then you got 109.5 on the western portion and you're planning on taking the water 2 ft. How does that work? Uh, so I mean that's that's that's the finished floor elevation of the house. So you're going to move the water up 2 ft. Water the creek.

No, these are safe elevations that the house can be put at to not be flooded by the creek is what those elevations are. We're not worried about water. He's resigning it to the creek. be sending it next door. He's saying he's sending it the direction that it's already traveling. Right. Isn't that what you just said a while ago? Yeah. Correct. So, you're not planning on sending the water in the creek. You're send planning on sending it to the

Well, there's a portion of it going to the neighbors and there's a portion of it going to the creek as it is existing and see the drain we pond to convey all this like because it increases the amount of flow through the subdivision. We have to slow it down in that pond to go back to existing conditions. That's why I asked how much dirt. It's Are you taking any any elevation shots? Any to any toos? Yes, we've done a full full survey of the propert. You have on some boots on the ground? Yes, sir.

They went and did both properties full. It's like a foot. You guys, when you put your staff approval on this, you take full liability. Correct. Yes. I mean, yes. Correct. For how long? I guess forever until I guess if I die then I guess they would. I guess they can still do the company. I'm not sure exactly how it works. I'm not worried, but I know we are responsible as an engine.

Well, I'm still worried about those. I mean, cuz currently the way it sits when it rains, we have soil. We have soil to absorb water. We're about to put a lot of rooftops and a lot of roads that we're going to now instead of the water draining into the ground, you're going to just divert it to a neighbor. I mean, water still will go into the ground in the yards of the houses as it does, but I mean, yeah, there will be less coverage is what that's what the uh CN values that we calculated. They increase the C in CN values which is why we have to have a large pond to decrease that water back to existing flows. So that's kind of what the pond does is it accounts for that. How deep is this pond going to be?

I believe it's 7 foot 7T. I know there's some well I know there's some wells around this area that the water levels at 10 ft below the surface. I'm not aware of any.

What was the question? I still don't understand how you're going to get to the pond if it's uphill. So, we we're we're digging out that pond and then it it'll outflow into the flood plane. But how do you get the water to the question? We're digging a ditch. That that's the fairly large red lines there. We're going to redigging a ditch that goes that pretty much all the subdivision will drain into and go to that pond.

Correct. Yes, there is a covert underneath the road that conveys it. Yes. Where is the pump? It is on It's that large track in the back. Don't know the exact track towards the creek. Yes. Which is uphill from the rest of the development. Correct. Yes. That is where most of the cut is coming from from the site. We cut it out of that. So the low area in the middle which currently has vegetation that is conducive to wetlands. You would delay. Correct. And the amount of time it takes to compact that land make sure it's safe.

Yes, they will have to compact it. They will have to meet they have to meet the compaction standards that the GS provided for us. Correct. I think they do it in like six 6 in 8 in. And the amount of water that would be moving through the neighbors will not change from where it is currently. That is correct, sir.

I don't see how that's possible to not change that. And the soil's continuously soaking that up. I mean, not obviously 6 in of rain. I mean, that's not even that July. We got a flood. The problem is, if you look at that creek that's coming in to where your retention pond is on the other side, that's a lot of water coming in during those floods. You see that? Right north of that, there's a creek that flows in there. In my I have a shop that's just north of that. And my shop is nearly underwater, which means the amount of water coming down that creek is substantial. So, what happens when we got this head of water? You're talking about Sulfur Creek. Are you talking about little Texas ditch that's

comes across from Burlesson Creek is called I think at the top where Burlington Creek comes into Sulford Creek. Yes. So, we have a head of water coming in and it hits that. Where's that? Who's going to what water's going to overpower you? Was this ditch water or this creek water? Cuz if that creek water hits it, it's coming right back into that neighborhood, right? I mean, that that's downstream of us. So, we we we just calculated what was on our property and what what is coming off of our property is less than what was in the existing condition. Certainly equal to I see it. We just right north of the old detention pond. Oh, you're talking about Mur Creek. Is it the one that's

across the Okay. It's right across the street. Yeah. I mean, how how are we how That's the same same answer. I mean, we're we're we're just looking in our site and we're I mean, we can't I mean, we'd have to do a whole bloodline study to look at see what all that would be, which

I think would be a great idea cuz I mean, like I said, I don't want we I mean, like I said, we had search and rescue happening in town just in July, rescuing people from flooded areas. You know, if we're going to put homes at the the downhill slope of that creek. Yes, there we we do believe there's issues with the flood plan, which is why we didn't build it according to the flood plan of 105.5. We actually built it two foot above that because we also don't want homes flooded and our developers don't want homes flooded and that's not it. Mhm. Are we where we at with getting our engineered over this?

We have a proposal from Hecerman. Um I believe Councilman Pratt spoke to him earlier. He felt like he could have an analysis done. um by our next city council meeting and we do have a proposal from him for $6,000 for that.

I feel much more comfortable. I mean I understand that VB has their civil engineers overlooking it but the problem main problem I have with that is they're making money off the inspection. So I don't think they're I mean I think they're probably going to lean more towards approving it. So I'd like to have our own engineers Civil engineers are required to code of ethics to provide the truth no matter what the case is. There's money. We've had a couple civil engineers look at stuff here in town too and their retention pumps don't work. So I'm just kind of skeptical in that same area. Yes.

I'm really concerned about the density of this uh development with that runoff and that it just adds more rooftops, more runoff, more driveways, more roads. That would be a zoning issue the density part but we've already discussed that it adds to the run.

Yes. which which is why we had to provide the drainage calculations for that. I mean another engineer a nonbias I mean party in here more people to look at agre

yes first one we have Good afternoon. Good afternoon. Couple of questions here. One of them asking if this is the blood plane. I think this is their math if I'm not mistaken. This is 10t lower. Is this not the flood plane? And let let me back up. Y'all's engineer. I'm going to show y'all this picture. Uh show y'all just a second. This is the s pump station. Is that not correct? The sewer plant sits right here. This is where they're discharging the water. The pump is to pump sewage uphill. They're going to get water from here by gravity blowing it to here. It's already uphill. Y's engineer has for some reason have a pump station there. Is it just to have there to look at? No. Y'all have to use I mean that that kind of answers the whole question. Is this low? Well, that picture y'all looking at, this property is approximately 10 foot lower than that pump station. And y'all want to hire another engineer to tell y'all, but y'all have already done it once. That's what the pump station's there for. In my opinion, that's that's what it's for. Or I think that's what pump station for. I mean, it's the amount of water y'all have coming in there from across the street. Here's

pictures of the field that they're talking about where standing water is this morning at approximately 8:30. Here's the water come out of that field coming onto our property right here. My pass. That's it. That's after 5 in of rain. five and 3/4 probably. That's all from from from street down to to the sulfur creek. That's the only place that water comes across there. It takes 5 in of rain to get it to do it. Here's after 2 in of rain. These are all documented. If you don't want it, I'll get y'all all the information. That's the same picture you're looking at right there. That's the same picture. Here's Sethco this morning crossing 9:00 retention pond after 5 in of rain. That's the retention pond. That water hole is what comes down there. That's if you you're looking for water but there's not water in there. I'm sorry to tell you but that's that's after this morning. That was approximately 9:40 9:35 9:40 when that picture was taken. As I said before, I'm starting to see they bought that property, but they're fixing to try to make this L passes problem again, the city's problem. It's, you know, I think the city right now has enough water problems as it is. We've already heard it from one gentleman has nothing to do with this, but it's

that's something that I guess is y'all's decision on, but I appreciate the time. Thank you. Yes, sir. Thank you, David Matthews.

Thank good evening sir. Thank you for having me. Uh try to make this quick. I want to go back to uh few meetings ago and I believe one of the city council rejected the idea of an HOA being responsible for the uh stations and so forth. It may have been planning zoning, but I thought it was somebody on the council. But if they're going to reject the idea of an HOA, who's going to end up maintaining all the drainage ditches, lift stations, which can run in the millions, and everything else associated with the neighborhood? Only I can think of is going to be the city. And if the city's not ready to maintain the power that's required to those list stations, the maintenance of them themselves, the replacement after 15 or 20 years, then that needs to be considered carefully. Uh I do have a question for the Turley representative, which probably what was your name, sir? PJ. Okay. I never heard the name before. My question is he's answered and fielded a lot of questions to planning and zoning and I imagine the city council is whatever his not just the engineering piece of it but his statements and I'm pretty sure he said that uh they were going to pay for all the excuse me initial infrastructure which was the lift stations and everything else. if he says it is uh tri crew b is that binding on tri crew now with a lot of the engineering drawings and stuff what he says I'm sure is binding to them but other statements uh he said that they're not going to take any land from the frontage from myself Dale Kemp or Richardsons or anything else for these uh acceleration lanes and deceleration lanes so is that binding to tri crew questions I have don't really have to have an answer right now, but I think that's something you guys should when you ever you uh consider what has been

said. We're also concerned with the fact Tri Crew Ventures is an LLC. They can fold at any time when something goes bad and then that leaves other people holding the person strings fix whatever fell apart. Uh Tri Crew, the two primary members, I think they're here today, have 28 and 24 different LLC's. This was as of like a year ago when we researched it that were associated with their names. Seems like they're prime to move on from one project to the next. And I'm not saying they've done it. I haven't been able to search that deep, but just makes it easy to do. Um, based on some of the engineering drawings I was looking at, if I'm reading them correctly, I'm no engineer, but the large pond in back they're talking will be the final that goes before it goes to the creek. That shows 104 acres. The only thing I can refer to that is how much drainage funnels into that pot. If that uh is correct, it's over 100 acres. We're looking at, let's see, one inch of rain coming off 100 acres or so is 2.8 million gallons per inch. And over the last few days, we've had about six. It'll be around 17 million gallons going into that one pond to be slowed down before it goes out into the creek. I don't that pond's not big enough for it. Yes, it's got two 36 in drain lines, but you got that much water pouring in. That's going to do something to the creek if it doesn't overflow those banks and flood even more. Uh please understand our concerns possibility of our property flooding the new properties, new homes being built because right now as you know you've seen the pictures, a lot of you went out there that water goes out and spreads across all that acreage and either evaporates or solely drains in. Not much of that water goes directly to the creek.

So, it's not really affecting the creek that much cuz it's slowed down, it's spread out, it's absorbed or or evaporated. But if you channel it all into a couple uh drainage ditches and then in that pond, I think you're creating a lot more problems. Um, and as I'm sure you all know, flood or home insurance does not cover rising water. They'll cover water damage from bad roads, so forth and leakage inside, but rising water. No. If we have a problem, my insurance won't cover it. Neither will any of those houses unless they go to the uh extreme of buying their own flood insurance. And that is very prohibitive. Uh, and one other item which I don't know if Turley and Associates or not Turley but uh, Tri Crew be responsible for but right now and you just saw the pictures of the little tanning pond at Cisco or Casey's now. No water flows into it. My initial thought was the first little bit of rain, first inch or so would go into that and that way it contain all the diesel, oil and everything else that comes off that concrete. But it doesn't. It all goes down the drainage ditch under fourth by my property against property on on out. If that's getting directed right to the creek now, now you've got environmental quality issues because all that oil, diesel, and everything is going right into the creek. it's not having a chance to spread out in that field, dissipate or get absorbed. So, that that right there is going to create a problem. It's pretty much all I have. Any questions?

Thank you. Thank you, K. I'm good. Yeah. One more question, but uh when it comes to the like septic side of things, I mean the amount of water that could be flowing into our I mean sewage system, right? We already have, you know, pumps that we're trying to worry about and stuff. We could be adding a bunch of extra water into our system. Correct. blood. Maybe there there is infiltration. It's

there is there is infiltration that we account for in the drainage comes through on the streets that there will be water that goes into the septic and that is um you rain water into the septic system.

Right. It's in the streets. Correct. All of our manholes are above that pond elevation and all of our My lift station is above my upper lip at that top of that pond. So none of that is like tond overflow to a lift station. But yes, there is streets that as the water goes down it happens in every street around here. There will be infiltration that goes into there. There's a certain amount when you're doing engineering. Okay, my name's BJ Little. I'm the operations manager for Trinity Associates. I'm not an engineer. I'm a surveyor by trade, but I've managed an engineering company for 20 years. So, every subdivision, every street, every development, every city has infiltration into their sewer line. Whether it be through old aging sewer lines that are clay pipe or broken manholes that have lids exposed um that are in low areas, they all have infiltration. TCQ requires that you calculate that into your design. I know Jones Heroy, who has reviewed that for y'all previously before we got to this point, took all that into consideration. and they looked at the fact that we had adequate water and sewer. I know during the planning uh development a week ago or so, they said that that still was fine. So, um I know all of that was taken into account whenever we're doing those designs and Jun Troy would develop design. So, um that that's all part of it's all considered and if I can for a minute I wouldn't wrote on there. I wanted to just cover a couple additional things on this that I think are important to y'all. Um it it's obvious that you drive by this development, all of these residents, I'm not doubting that they haven't seen it or haven't seen it. This property is low. That the low area, there is a low spot and it holds water. That the intent for us is to fill that low area in and discharge all of this water from the top of the property where Casey's is all the way down to the detention pond. There is a small amount of water that's going to exit off of the property on the east, which currently already goes there. Um, I just want to make sure you understand that the state mandates civil engineers, both the

engineers that reviewed our plans, our engineers, your city engineer, you know, they all have to follow the same requirements. We can't discharge water, the water laws that you talked about, we can't discharge water at a higher or more than previously was discharged. We also don't want to discharge less because if people use that water for livestock or farming or anything on their property and we take that water off of their property, then we also can be liable for that because now they don't have the water needed for their needs on that property. So at that location, we're still planning on discharging the same amount of water at the same rate that it was previously going, which was reviewed by y'all's third party engineer that you paid that we did. And that all the rest of the water is designed guarantee that we went out there for multiple days and shot elevations on this property that were filling in that low area to drain the water from the top of the road all the way down to the bottom through that detention pond and the water that's coming from the seco the water that's coming from the church up the road. All of that runs through this property. Um and then I know there were some questions about you know oils and those sort of things. I I can bring literature that talks about all of those things are filtered out through grass channels. If we would have put concrete on all this, all of that oil and everything just runs all the way down to the creek. But when it filters out through grass channels, um those are those are part of your split plants that you want water to flow through grass channels because it filters out all those contaminants before it gets into a creek. So all of those things are taken into consideration here. the property drains south. All of the drainage, I know that's the biggest concern on this project and it has been for the last four years that we've worked on this project. It's been the biggest concern. Um, we spent the last year, we spent the last year designing these plans, looking at them, confirming the elevations on the property, preparing a grading plan, having y'all's third party engineers review it. Um, everything drains down to that pond except the small amount of water that drains through the east. It's all going to be caught in that pond. And yes, that flood plane, there is a flood plane down there. there's a lot of

water. All of these lots will be filled high enough that that flood plane in a 100red-year event will not come up and touch those lots. Um we we made sure we added an extra buffering to make sure that those lots are not up. Um and then there was a question about the liability. I mean we have to as engineers and and our firm, we have to stand behind the developers have to stand behind it. And if there's an issue, you're going to catch it pretty quickly. It's going to happen in the first year or two. the amount of rain that we get now, like we're going to notice that issue and we're required to have to come back and and fix those things. And if for some reason we argue, then we're liable from a legal standpoint. We can be sued. Our developer can be sued. So, we're we're going to we spent four years. If we weren't interested in this project and being a part of the community and doing this, we would have stepped aside and quit this. For four years now, we've been working on trying to get this project done. We've made several concessions. I think we're at that point. The zoning's been done. We've gone through everything. We've got our plans approved. Um, so we're happy if if y'all's engineer wants to look at this. I'm I'm very um very, you know, I I believe that he will very confident that he will come up with the same thing because he's also a professional engineer. He's going to read these plans that the third party engineers review, that our engineers reviewed, that engineers in my office reviewed before we sent it in. I'm very confident that any other licensed civil engineer that looks at this is going to come up with the same findings and I get that it's people don't want this in their backyard and I understand but you know we have fixed all the problems we've met all your ordinances we've satisfied all the codes we met all the state requirements text is satisfied and we've done everything to meet your codes in order to move forward with this so we're just requesting that you consider that and and when you vot and I also answer questions if you have questions.

Thank you. Hey, this may be a question for the developer. We're all trying to offload that property now. No, no. All right. I think man or no frontier man. I'm sorry. You can do it when you get to that. What's that? Okay.

M secretary.

Sure. 2.1 Discussion and possible action regarding approval of minutes at the regular meeting held on March 23rd, 2026. 2.2 Discussion and possible action to approve the second reading of an ordinance to modify the city of Lass's code ordinances chapter 82 utilities article 3 sanitary sewer system division 4 building sewers adding section 82-216 sewer system maintenance 2.3 discussion and possible action regarding purchases and charges in excess of $4,000 for February and March 2026. Make a motion to approve consent agend. We have a zoning board of adjustments meeting tomorrow night. On Wednesday, we have an economic development corporation meeting. Early voting starts April 20th through April 28th. April 27th, we have our next city council meeting. And May 2nd is election day.

I'd also like to add that the LC steps forward day that was scheduled for last Friday has been reschedled for this Friday. Any questions? New business. Uh 4.1 discussion of possible action regarding the first reading of the ordinance amending land passes code ordinance regarding a request for specific use permit allow smoke shop an area zone retail car described as 2.96 acres of the highway Jasley survey abstract 0185 more specifically known as 2200 S US highway 281 L passes Texas L passes county the town of restrictions related to

Mayor and council this is the ordinance that goes along with the public hearing we had earlier this evening regarding the smoke shop in front of Alfredo's Mexican Get a motion. I make a motion to approve the first reading of the ordinance amending pass code ordinances regarding the request for specific use permit to allow for smoke shop area retail as 2.966 acres of James survey abstract 015 more specifically 2200 restrictions related there Ordering a change to the ordinance number 878 and accompanying city of zoning map collecting the same and providing

a second any discussion I don't necessarily like the idea but meeting the restrictions that we have set any other questions comments. I just I know that it hits our zoning barely, but I just take a vote. All in favor?

Opposion. when we disapprove. an SUV, we have to state the legal reasoning why the SU is dee being denied. So you have to quote the ordinance or the law that the denial is based on.

I don't know what council feels their legal reason is for dying yesterday. And I I know it's not legal, but I I haven't gotten out there to measure that where that building stand. I know it's proper right there, but that old shopping center touches

the legal address of that 2200 South US Highway. And my my issue is that it's touching the property that that city wants touching the school district. So I don't understand how it doesn't fit. I do believe I misspoke earlier. Uh it is doortodoor, not property line to property line. So the ordinance that was implemented last year was door to door. And how far? It's 200 ft or 300 300. That's the distance to door.

Door said 200 ft door to door. 300 2000 plus not property line

still it's still going to be too far and the property line between the shopping center and the day one family fitness that's right there are separate so you do have that kind of a buffer there. But if we're looking at door to door, it's 20,000 plus. That's all the same. They share parking. Yes. But property lines are separate.

I mean, it's legally in our ordinance and I I changed my vote. So, I don't like it, but I mean, if it's within what we put in place, then much as I don't like. Yeah. And I back up the same thing if we're in the legal

I tell you, you know, I see our kids, you know, hooked on this stuff. I don't think it's way they should spend their money. Uh I don't think these guys uh they don't bet their customers good enough because I think they're supposed to be over 18 years old. My daughter called 21. Okay. No, they don't care. And I know my daughter, I can throw her under the bus. She was in there in one of those places at 16 years old smoking her head off. I don't like it. But if it's legal, I'm not going to go back to Disney.

Yeah. I just wish that when we did the ordinance. I just I feel like the city service we need to work on ordinance, but right now I mean I cannot I wish they to speak for the record for clarification purposes and this is removing a mayor's vote since it's no longer as high. I have four in favor and the two opposing are Councilwoman Genie and Counciloman. Correct. Thank you.

We talked about going to executive session and if we can uh get a motion to adjourn into executive session. We're not done. I don't know. We we have the ability to adjourn into executive session regarding any item on the agenda and I believe the mayor would like to exercise the right to do so to consult with the attorney on 4.2.

So move All right. Back to order again. All right. The guardian 4.2 make a motion to table the approval or denial and author authorize the city manager to negotiate civil transc.

Any discussion? All in favor? 4.3 discussion and possible action regarding the approval of the economic development corporation to chase Jordan Cooper in the amount of $30,000 for a brand film production. Mayor and Council, at their March um EDC meeting, the Economic Development Corporation approved an expenditure in the amount of $30,000 that would be considered a marketing expenditure for a a film um both a short film and slightly longer film that would be produced by the Cooper Brothers. Um due to the dollar amount associated with the expenditure, uh in accordance with city policies, it does need to come to city council for formal authorization. Um any expenditure excess of $25,000. The EDC does have sufficient fund balance. Um although they only budgeted 10,000 for marketing this year, they have realized cost savings by not having staff not having some other expenditures. So they some funds could be reallocated to cover the expenditure for the film. So LAC is asking for approval um for a marketing package in the amount up to $30,000. I move to approve the city manager and economic development corporation to execute a contract with Chase and Jordan Cooper for making for a marketing package in the amount of $30,000.

Second. Any questions? Who are you marketing this to? What's the demographics and who is it being marketed to? How is it being marketed? What's the plan from the EDC? I don't know. My understanding is there is no marketing support here. There's just creating the film and selling it to the EDC. Correct. Um I I don't know that the board has a specific strategy for marketing at this time. Um

yeah, board members Good evening, mayor and board. Um, so Charlie, to address that, the question was, what are we going to do with this? Right. So, me personally as a board member and not having a EDC director uh hired at this time, um, I have been speaking with multiple companies trying to get them to come to Land Passes. Um, specifically I've been working with some drone manufacturers, some technology manufacturers and others. And so part of this marketing strategy is to one, we haven't had a marketing strategy for the foreseeable like the last four years. I mean, other than some billboards uh at the business park, which obviously you're aware of because you were also on the board at the time. So we haven't really had a marketing plan. Let me get

right there. But at the end of the day, we we we realize there has been no marketing expenditures for the city um other than what's done by springho and all the other organizations that bring people money uh employment etc um out there. So I look at this as an opportunity when we start attending um sign you know some larger meetings that these um film this film will go with us and be tailored to who we're talking to. When I go down to Austin I talk to a manufacturer that I want to bring jobs here. I'm going to bring a truncated 2 to three minute and that's my opening spiel. You want to be a part of land passes that you want to be the growth builder in land passes. And I think by creating something that we all have, we can, you know, not everyone's going to say this is going to be a great thing. It's going to be a bad thing. Whatever. It's not going to be a $40,000 Facebook commercial, right? You know, that's it. It's something that we can take, present to leaders of of corporate America saying this is why you want to be here. And that's how I see it personally. Now, we've talked about actually being able to lease it out to others. Uh the idea is it sent putting it at an airport over in Colleen, you know, showing it to um military groups that have people come through here. is like, "This is a great place for you to be." Now, that's my background. I feel comfortable with that military thing. I'll be using the exact same thing with that when we bring the military over here on those leadership days when we have them or if we ever have them. Same thing. Let me get a feel for you before we go out and see everything.

Multiaceted across the way. And the fact that we haven't spent we've spent literally no money on marketing other than what the chamber of commerce puts at the business at the visitor centers at the the the county, you know, the state line and some other places. We really don't have that in our budget. So, we thought this was a good first step. Um, we have the money for it. We have the drive of a bunch of uh individuals around that think this is a really good idea. And that sometimes can be a group think possibly. Uh sounding the board doesn't go out much, but we think it's a first good step.

I don't understand the lease thing that would lease it from you. You know, you're going to put it out there. You're going to have to pay marketing dollars in order if you order at the airport, right? Yeah. Completely. That's But but you ask what's the marketing plan? Hey, I'm going to throw it at the clean airport, you know, for 30 seconds. How much that cost? No, not yet. I surely don't. Yeah. It's not It's not going to go in Austin. I can tell you that, you know. Yeah. You're looking at Yeah. Yeah. We don't We don't have that kind of And you're looking at seconds, not

right. You We're not We're not Say it's a Let's say it's a 10 10-second clip potentially, right? But um we feel um that it's a start and it's something that we can fall back on. I was I was recently over at the Coppers Cove EDC. I met with their director and their staff and when I looked at some things that they have on their website and the things that they brought in and I said, "Hey, we've got this really this group of feature type filmmakers that are doing this 30 minute long well 20 to 30 minutes." And they said, "What did you pay for it?" And I said, "Well, this is what we're contracting to pay for." He goes, "Well, you got a steel." And that's Copper's Co. you know, they they have a little bit more money obviously than us, but you know, when they go and they want to market something, they're paying more than probably what we're paying and they're probably getting an inferior product.

I guess my only concern really is it sounds like you have an idea about the market. Um, my concern is the dollars that's going to cost. Yep.

In order to do that, we don't have a clue at this point. Doesn't mean you won't later. Well, from my perspective, if I take that video and I sit down with the CEO in Austin and say, it's kind of zero dollars, maybe a lunch with a guy and says, "Come on in." You bring a company in and we're going to tail tailor this to X and they're going to bring in families. That's who I tailor it to. That's cost zero dollars, right? We own it. We can manipulate it. We can manage it. We can use it. We can give it to Lamp Passes Heritage Foundation. You can give it to, you know, um, any anybody who wants to use it in their marketing materials and that's what kind of goes back

of course. Yeah, that's that that's the minimum. I mean, we'll take that, you know, right off the bat 15 20 second thing. It'll be bam on every, you know, once we get our, you know, we don't have a website or we do have a website. We don't have social media from an EDC standpoint. Um, we used to Yes. I don't we don't have anyone that can manage it. Well, I mean and and that's the other reason why we're bringing in uh you know candidates to that have a an AI a social media um computer backgrounds trying to get them into the marketing scheme. So when we do hire that admin assistance

I'm wondering if the cookers might have something to add to this. Sure. Put her on the spot.

Yeah. Yeah. I can Oh, back up. Uh yeah, we do we do films for a living. So we have several feature documentaries out already. Something like this would cost about $80,000. So we were trying to keep it low um just cuz we live in the city. We love the city. We want to serve it and we wanted to bring everybody on a page that shows how beautiful the city is and helps preserve the small town feel while also helping everybody understand what is coming and how to grab it by the reins and protect it and move forward with that. So, we're going to help steward that with the EDC. We're going to utilize all of uh we have distribution sales connections. We have theater connections. We have every way to get these onto streaming platforms from Netflix to Amazon Prime, Roku, Tuby, you name it. Um, and we'd be stewarding it with that for we're providing all of the assets for social media. We're providing verticals. We're providing the B-roll footage. We're providing a nice 3minut commercial that can be put into airports. Uh we have several different connections that we're working on with that. Um we have connections. We are the liaison um to the Texas Film Commission and the Austin Film Commission as well. So we actually have a lot of different pool that once the product is done and finished, we're going to be able to really utilize it to show people what Land Passes is.

So are you going to be involved in the market? Yeah, we're going to definitely help steward it. That's we we have to stay on with every project to make sure that we're helping guide it right and we can answer any questions for them, provide whatever assets are needed every step of the way. Okay. What's your approximate timeline? Uh looking to have this done by the first week of June. Um and a couple of things could change that based on post-prouction with color sound design, but that's what we're aiming for and usually we we hit our mark. So I'm already editing so It's what we already filmed.

Yeah. Oh, yeah. We already we already filmed and it looks very beautiful and we have some very very cool stuff about the history of Land Passes and everything. It's it's it's going to be a very beautiful thing for this town and I know that everybody that watches it is going to have a lot of town pride and a lot of appreciation. So, thank you. Anyone good? All right. We have a motion and a second. All in favor?

I 4.4 special possible action regarding Good evening, Mayor and Council. Olivia Gler was supposed to be here to discuss this. I have not heard from her and I don't see her here. And I also have no further information on this regarding what the mural consisted of. All I knew was it was supposed to be at the Kendrick spot building on US 281, but I we can table it, I suppose. I I don't know if she'll be here at the next meeting.

Well, I have a question. So, is it in our um ordinance that we have to approve something going on at public buildings? Yes. Okay. In our zoning or Yes. In our zoning ordinance for signs, it states that any mural in in the city limits at all has to be approved by the city council. So, it should be I make a motion with tables. Meltzer couldn't be here. Second. All in favor? All right. Discussion of possible action to approve the contract amendment between the city of land passes and Frontier Texas Ventures LLC.

Sorry, I'm getting ahead of myself. Mayor and Council Mike is here with Frontier. If you have any questions, you remain from our work. My apologies, mayor and council, for being party today, but I am here. Uh, can I answer questions? Yeah. Right. If you can get Iran to lower the fuel prices, sure.

The questions we had were, can we as far as the the bulk pickup front or I'm sorry, the price of 2631 up to 3131. Is that mandatory as far as recycling or can we some people choose not to get the recycle card? it due to the capital uh because we would be investing in a new truck. We'd be investing for cars for everybody. It's kind of an all or nothing. We need the whole town to do it to make it work. An all the cart would not not work out. And where does that recycling material go? Where does it actually end up?

That it ends up at Sunbrite Recycling in Waco, Texas. They're the closest recycler that does handle single stream. They do process the plastic, uh the paper, the cardboard, uh what little bits of aluminum. Uh they do not process glass and and we do not have an outlet for glass in this area at this time. So the glass could not be placed in the recycling just in order fresh. No sir.

Okay. And if we do with the recycling at the homes versus having the um recycling center the down what are the savings like for lighouses like what is it costing us

the Okay and and there again the recycling boxes at at the transfer station Um although convenient, uh the expense of having a truck hook onto that and then haul literally you can stuff those full and and believe me, your community stuffs those things full every week. I mean, without a doubt, those things get stuff up. Um but the only amount that you can get in it is literally a ton. Okay. So you're So for 2,000 pounds you end up paying and thanks to the city secretary, she gave us a great idea. We were able to lower cut the price of the hall, but we're still looking at $300 to haul it and then pay for the processing because right now recycle is not there. Again, recycle is not, hey, we're turning it in and we're getting a a bunch of cash for it. We're paying somebody to process it into a usable form and then it's moved on down the line and ultimately you're subsidizing part of that but other people are getting to use that material instead of virgin materials.

So it's more of an environmental positive kind of thing. I mean it's good to recycle because it does eventually help but it's still cost

right. I I but the amount of tons that we pick up at the transfer station and the process that we do for it, it is wildly expensive. I mean, if you think about it, it's $300 a ton. I mean, by the time we do the hall, it's costing the city $300 per ton. If we were to get 40% participation rate inside the city, otherwise 40% of the residents put their card out and we get the 20 or 30 pounds of recycle, it's put in a compacted truck. Uh we are going to get four to five tons per load. A and so therefore the cost diminishes. Um and that's how the the city sees savings. But there again, for the folks who don't like to recycle, you know, they don't have to put their cart out, but to make the recycling work uh as efficiently as possible, we need as much volume to drive it.

Okay? Cuz there again, if you think about it, four tons a month is literally costing you $1,200. Why does this affect commercial? This is just residential we're talking about. Doesn't affect commercial help your clients, they're going to continue to use your help. That is correct.

Commercial does have the option to have recycling as well. Uh we we would have the recycling carts available. Uh we we don't have a dumpster route as of yet. We could look at that if there was enough um demand. Uh but right now there it would just be commercial carts with an automated truck. How much would we say say we did away with recycling here? Um I think

well okay there again you guys run your city. I don't, but if I were you, I would get rid of the recycling offering at the transfer station immediately upon rolling the carts out to the citizens. Uh, that would save you $1,200 a month easily. Um, and sometimes realize after the holidays, uh, Fourth of July for some reason is a big one. Uh, Earth Day on April 21st is a big one. um you you get we'll stuff those containers, but there again we're only getting a ton, maybe a ton and a quarter, but if we have to haul it twice, then it's instead of four pulls per month, we're looking at five. That's $1,500 for essentially four or five tons

which you can get in one

which which we would there again if people have the convenience of having the cart you're you're going to get four to five tons a week which there again drives the cost and the fact that we're picking everybody up at with a cart at the curb and we're doing it automated. The the trash pick would be automated as well. So, we're saving money with labor and time. So, we're offsetting some of the cost by automating. Um, and then giving the option to everybody to recycle. And there again, I would I would think that a bare minimum you would have 30 to 45% dissipation every two weeks. Um and there again, uh you should be right around four to five tons, which they're which is much more efficient if you think about.

Have you done this in other cities? Yes. I mean, we we currently service Troy, Arena, Hillsboro. Um I think we've got a few others. You see, give the carts.

Uh no, the the cart the carts I I will tell you this. you know, communities such as your own with that half twice a week pickup and uh people shun the carts initially, but generally every city, and I've done this about 38 years, every city that I've ever carted and gotten away from twice a week can collect. Um there's initial, hey, I don't want a cart. 6 months later, you ask everybody, hey, do you want to take with and nobody wants to pick up your car? What if you already have a 96 gallon cord cart? Can you get a refund for the card you're going to use gas to reduce that price?

Yes. No. We would be purchasing new frontier branded cards for everyone that we could identify as our cards. Okay. And one one would be labeled blue would be a solid blue with a yellow lid. Then you'd have a green cart for trash with a yellow lid. And and we can identify very easily, hey, this is for trash. This is for resign. This question is on Dorothy's behalf. Folks that can't get the cart to the curb. How is that? Thank you so much. The driver does get out and we do uh walk the car to the curb. Okay. I mean, we have a list now.

You're saying handicap person. Somebody can't get the car. She's talking about making No, you asked the question earlier on. We We try to say special. I want to know how it works, too. But uh we tried to say special needs, but yes, uh that is part of the contract and we would still extend that service. Yeah. How does one go about doing that? Okay. The if I have a neighbor that says, "I can't get your car to the curb." What do I tell them? What do they do? Okay. The city is solely um the the sole person in control of the city's waist stream. If they tell us that Miss Dorothy has

such and such address has such and such address as a hand collect special needs, then we put it on her list and we start picking out the house. Okay. Yeah. I know a lady down also disabled. It's it's it's a needed service and we're happy to provide it just hopefully not for 750 folks a day. I have a question as well. The existing parts that people have because some people have I don't know four or five of them. What do they do with them? I mean throw them away. recycle.

Uh we would be there again, we would be providing carts for everyone. Um part of the program for trash is if people have enough trash for two carts, we would provide an additional cart for a small additional fee. Um and that's just how that works. But we generally would not be picking up personal cans. Now, the one thing before everybody's in shock, think about buying cans every so many years. All of a sudden, that's gone. Okay. Now, the company is responsible for that. The wheel falls off. If we break a car, we fix it. We have a 10-year warranty with the company that supplies us to carts. We are on the hook for car maintenance for the for the length of your contract.

Um, what about like bolt pickup? Like we still have bolt pickup. What? How often? It it would be once a month. I believe this be once a month. And then with with the bolt pickup, we use our own cans. Yes. How about if somebody steals it for you? Steals the cart. Yes, sir. And we bring out a new car. I mean, we

unfortunately there will be some missing carts. Uh we catch some of it because there'll be two carts somewhere else down the road. And the good news is, and I'm not sure about yours, but they generally have a unique ID number on each of them that if you, and I just noticed from a previous municipality, you put it in your system, you find out who it belongs to, neighbor down the street, washes down a street, when it washes down the street, we know what house to drag it back to. Um, so the lot the city can also keep up with that information and either return carts to the rightful owner.

That is correct. We when we would if you would allowed us to do this when we rolled it out, we'd have a list provided to the city after the distribution with a list of serial numbers and addresses um for each house. Now, I with the one caveat that um somehow someway people exchange cards randomly and may or may not know it. Did you mention tabling this to get feedback from citizens or what would you say earlier? I think when I met with the mayor and mayor prom earlier, um, councilwoman Keany had expressed some interest in getting feedback from the citizens before we take final action on this. We know people go from one pick up a week to two, you know, education. Yeah. And I'm just going to get some feedback because I know that two pickup a weeks was a big deal. Everybody wanted two pickup a week, but you're going to pay more for that where we may not need two pickups. And so I was just wanted to We do a survey.

Northfield will knock on every door. Um, is it something we can push a survey out on, Monica? We can push a survey out including their getting rid of restocking all together. No, no. Yeah. I mean, I think it'd be good to to give a couple options. You know, one pickup per week, two pickups per week, and letting them know that there's a cost difference. And then would you use the recycling if there was recycling? Right. So we can create a multi question survey to push out a work on that. Yeah. Just in my experience the 96 count is huge. It is very large.

I mean we can have a party. So I mean depends on how trash has been in there. I mean, it does make sense to get once a week, but I just I would just most personal cans are 30 gallon containers and you can fit three in a cart. Yeah. So, you figure three char one of those. What's that? At least you can fit three charlies. Not three Charlies, but we can fit three personal cans. Also, yard waste. Is that part of your

Anything that goes in the can is trash. And then the bulk program is still in once a month. 16 table. Make a motion to table frontier weight solutions till we receive feedback. Second. All

in favor? I Discussion and possible action regarding first reading ordinance amending appendix A city code feast schedule concerning fees. Chapter 62 solid waste system. Chapter 66 sidewalks and other public places. Chapter 82, utilities, articles, fee rates, charges, billing, procedures, providing for repeal, reflecting ordinance, providing for repeal a service clause, and providing an effective pay. Mayor council, uh, on behalf of public works, I reviewed the fee schedule and adjusted some rates, uh, for you guys to review today. I'll go through these. Uh, feel free to interrupt me at any point in time if you have some questions. uh it's kind of spread throughout it. Uh but it all relates to public works of the citizens collection station. So in regard to the citizens collection station, I believe it is a valuable resource. However, we're taking a pretty substantial loss on it. It is used. It's heavily used however for the last for the uh June through July through December time frame 2025 took $17,000 loss. So just looking closer on the on the rates there. Um, progressing through this, uh, you'll find equipment rates in accordance with most recent FEMA schedule of equipment rates. What we're attempting to do here is adopt the FEMA equipment rate list. Currently, the departments don't have a valid rate list for equipment when they do any job or labels costs over to the property or homeowner. The FEMA equipment rate list will allow us to do that. Um you'll see street cuts, curbon gutter, uh curbon gutter permit, sorry, curbon gutter and grade verification are all actual cost plus 15% versus uh previously it was 10%. Um as we progress through through

fees, you'll find that the connection fee to any service was $25. I just adjusted to 60 to cover the administrative uh overhead. uh reconnect fee if disconnected for non-payment. I adjusted to $30. Uh if it's reconnected within the first 24 hours, the fee is waved. Uh with regard to electric and water, well, generally all services um instead of doing a standard fee for the new service or the new connection, just listed it as cost was 15%. Currently, the market is so val so volatile, it's getting a little difficult to pinpoint an actual cost for new services. So basically the department's just going to bid the job. If the new service comes in, they'll bid it. It'll be at cost less 15%. And lastly, I added a fire hydrant extended service charge per month. Currently, we have some contractors that uh typically will come into town. They'll leave the fire hydrant meter on the fire hydrant for months after they've already left town. They just continue paying the base fee. So, uh, reasoning against that, uh, we just levied an extended service charge fee. Um, if it's in service for six consecutive months, we'll start weighing up, we'll start, uh, assessing a $40 fee on the contractors dependent on the location. We do have some local contractors that will tend to use them uh, for whatever purpose. And those contractors are already putting them at a location that benefits the water system. So, those for those specific areas, we would wave the fee because it does benefit the system as a whole. That's about it. Are there any questions?

You mentioned the FEMA schedules. Do you have comparisons for the communities? I'm sorry. Do you have comparison of cost for the FEMA schedule? Yeah. No, ma'am. I don't uh some entities actually have a equipment rate list that they conducted in lie of doing that. I just assumed it would be slightly easier to adopt the FEMA list. That's what they put it out there for. The contractors are aware of this. Sorry. Contractors are aware. Contractors aware of what? Well, this is this wouldn't affect contractors generally. This would this is uh fees.

Oh, connection fees. So, those would those would affect uh homeowners. Those would affect well new services. So, uh they'll be notified of the cost of the new service if the fee schedule adopt at the time of needing new service. So, thank you. With us going up potentially on cost of waste management already and if we get rid of recycling for $1,200 a month, is there a way that we could keep certain line items on here and lower? You think you will be saving? I mean, you your council, you can do anything you want. Uh I would advise against it because you're going to take a loss in each individual department.

Yeah. I think it's important to look at the utilities as you know um solid waste is in your general fund. Your electric fees are in your electric fund and your electric fun subsidizes the expenses of most of your other funds. Your water fees and sewer fees are in your water wastewater funds where you're needing to make significant capital improvements over the next many of decades. And I would like to add that water water and electric are revenue making apartments. So in theory, any any cost of service should be covered because they're supposed to be self-sustaining. And this is just to these fee changes are just to bring it up to what we're actually spending. Yes. We're just looking to break even here. We're not trying to make money.

Right. That's the goal. I don't think I've ever heard a government entity say that before. So if we have a if we have a sewer line going down the middle of the road, um we would require the property number to connect to that line down the middle of the road as it releases the fee schedule. I'm not tracking you, mayor.

Um not from the fee schedule just an actual connection in and of itself.

Okay. Gotcha. If uh ba based on new ordinances if a if a if a public sewer main is in an alleyway is in a is in a street doesn't really matter. Uh the homeowner would be responsible or a new homeowner new service would be responsible for the private sewer line from the structure of their home or business to the public sewer main regardless of location. But on the back end of this, there wouldn't be a a tap fee for that public sewer lane either. It would be at the cost of that individual's contractor. So you guys oversee that. Is that correct?

Sorry. Uh in my opinion, BD would oversee. Correct. It would still be subject to inspection by either Bureau of Veritas or the city's um building inspector if when we get one. So those connections would still be inspected. They would still be required by a license tomorrow.

That's all there is. That's everything. Is there any more questions? Make a motion to approve the first reading of the ordinance amending appendix A of the city code fee schedule concerning fees for chapter 62 solid waste citizens collection station. Chapter 66 streets sidewalks and other public places. Chapter 82 utilities. Article five, rates, charges, and building procedures. Providing a repeal of conflicted ordinances, providing for appeal the severability clause providing an effective date.

Second. Any other discussion, questions? All in favor?

4.7 Discussion of possible action to utilize joint use funds at highway 195 pump station in amount of $260,133 from the city's land passes and water supply corporation joint use account six variable frequency drives install spray foam insulation and install two air conditioning units. Mayor and council, we spoke at this very briefly during workshop. This is the project that Ker use uh wishes to use to use funds for. Um this hasn't gone with their board yet. It will during the next meeting. This project is looking to replace uh six uh variable frequency drives uh install spray foam and air conditioning in the building. Um, I know that may not seem like much, but the variable frequency drives or VFDs are very temperature sensitive. And when you have them attached to a pump that is extremely expensive, it's in your best interest to make sure that those variable frequency drives are taken care of. The funds are available in a joint use account, a little over $260,000. I'm sorry, a little over $324,000. Project cost of 26133 leaving 67,432 in the joint use account. uh project wasn't budgeted uh which is why Kitner is asking to use the joint use. I make a motion to approve utilizing joint use funds at the highway 195 pump station in the amount of $260,133 from the city of L passes and keer water supply corporation joint use account to replace six variable frequency drives install spray foam insulation and install two air conditioning units.

Any discussion? All in favor? I have one question. on mini splits. Yes, sir. What's the I mean, I understand redundancy. I understand that. But I mean, if one goes out, the other one picks up. I mean, if they both go out, then you're in the same boat. Yeah, go out in the same boat. I believe they attach that just for the just for the idea of I to be 100% honest with you, uh we have a substantially smaller pump station on Spring Street. And I will say that for quite a while it had a redundant air conditioner too.

It did simply because the cost of the BFD was pretty enormous and we didn't want to take a hit in the summer months. Um we ran it that way for quite a while. Uh it currently does not the one that it's utilizing is sized appropriately to handle the entire building. Um and the VFD that particular one could handle jolts of heat if needed. So, uh, is there a certain temperature you have to or recommend keeping those on or what's

it? It varies depending on the VFD model. Um, I will say if you can keep it around, if you can keep the build the interior of the building around 78°, it's not too bad. So, they do tend to start pulling higher amperage after that. But, like I said though, it does vary depending on and depending on surface. This is a would be considered a high surface pump station. So, it's moving a lot of water. The pumps and the motors themselves are kicking off a lot of heat. Um, hindsight's always 2020 on this project. They, in theory, it would have been substantially more effective to separate the electrical building from the pump and motor building. Um, however, most most people, most contractors didn't do that over the years simply because the initial cost of the project is cheaper to put them all in the same building.

Thank you.

Second. All in favor?

4.8 discussion and possible action to approve the first reading of ordinance modify the city line ordinance chapter 82 utilities article 3 sanitary suit service system division one general mayor and council. This is just to revise an ordinance from 1971 that didn't have a clause in it that would allow the city to disconnect water utilities, disconnect water service to a customer that has a sewer issue that is a direct that is directly threatening public health and hate and safety. By that I mean if your sewer leaves your property due to a repair that you have not conducted per the ordinance currently the city would have to notify you in writing of the issue before they disconnect a service and allow you a reasonable time to fix. This ordinance provision keeps that initial pause. However, if it directly threatens public health and safety on someone else's property then or your own property for that matter, the city can dis disconnect your water service no less than 6 hours after notifying you and writing in uh via phone and email. I make a motion to approve the first reading of an ordinance to modify the city land code of ordinances chapter 32 utilities article 3 sanitary sewer system division one general

second discussion all in favor

4.9 discussion possible action regarding entering into a professional service agreement with group incorporating for engineering Mayor and council. This is a simple professional services agreement with the Dura. They are another engineering firm very similar to JHA and ECM engineering. However, they specialize also in drainage and flood painting which I think would be very valuable to the city of Lassis. They can also provide grant services and I would like to say that they have actually provided some proono grant services to the city already in terms of an application for a grant that we did receive. um their contract uh that is attached to this has already been reviewed by legal and approved and if we have further questions James is actually here in

attendance by JC I move to approve entering into professional service agreement with Incorporated for engineering services second any discussion questions so this These are civil engineers. Yes. Yes. They have engineers on hand. They have uh grant writers. Yes. Yes.

Like like I said, very similar to JHA and Eman. Uh the reason that we knocked on Adura's door uh and met with them is that they do a lot of drainage, drainage master plants, flood planning in general. I think plant passes quite honestly is a need for those services. Is there a reason we don't use any D? Okay. So Derek does do drainage work. Yes, drainage master plans, large flood uh large flood planning as Derek, but they use them outside the square. So is it an alternative? Yes. Oh yeah. And nothing against that. Uh there was just a they're a little more ready to handle some of the larger flood planning efforts. Uh that's all. And this is more for like future planning.

Yes. We have a motion and a second on the motion and a second already. All in favor? I thank you. All right. 410 discussion consider the city.

I make a motion to uh award number one as a must. Second. All in favor? 4.11 discussing possible action for consideration of over the counter to offer to purchase tax foreclosed property and trust pursuant Texas tax code section 3405 located at 1401 East third street Texas

mayor and council this um property has been held by the trustees for taxing in my pas county. So, Lassite see the city of Lasses in Lan Passes County. Um, for pass through taxes, I believe that it's gone up for sale and not received any bids. So, Mr. Kogan has submitted a bid in the amount of $3,700 to purchase the property, which will then return it to the tax role. It's obviously less than the market value for the lot. It is less than the past due taxes. However, it does return the property to the tax role. I'm not sure when it came off and became possession of the trustees. Um, but this does require that the offer go to each of the taxing entities involved for their approval or denial. Make a motion to approve the offer of $3,700 for the purchase of

any discussion. All in favor? 4.12 discussion and consideration of possible authorities authorizing city manager to issue letter objection to proposed transmission line route J1 11 is the the corrected typo is J1 should be J1 It was J. Oh, it was J. Okay. All right.

Mayor and council, this is simply request request from WCID uh for a repeat of the council's letter of objection to what was then route J1 and is now route J11. Um submitting that to Encore and LC in protest of their proposed route. No, I'd like to include any routes affecting the city of L passes or L passes county.

Any discussion? All in favor? gentlemen and possible action on an agreement for the transfer of public property church and staff would like to remove us from consideration this evening. The agreement is not quite ready. All in favor. Can I hold on?

Um, we do have project heavy load on executive session. However, I would like to have a conversation with the EDC board. They've been working with this potential project for over a year. We're sort of at a counter offer with them. So, I'd like to discuss the requests with the EDC board on Wednesday prior to bringing this to council for the request from the city. So, just a heads up, we won't discuss it this evening, but I would like to bring it to our next council meeting, which you don't technically have to do. You can just adjurnn it.