City Council - Regular Meeting

I think we All right. Good afternoon, ladies and gentlemen. We will uh call her to order our workshop session uh Monday, February the 9th, 2026. Um don't have a lot on the workshop session. Discussion regarding any items on regular session for February 9th, 2026. And I don't see any discussion regarding any items not included on regular session for February 9th, 2026 for consideration on future agendas. No action can be taken by city council and there is none. And get a motion to adjourn workshop session. That's fastest one ever in history. Second. All in favor. All rise, let us pray. Dear heavenly father, thank you for this great community, our nice little city, all of our good citizens here tonight and our elected officials. We ask that you be with us. Help us to make some good decisions for the betterment of your entire community. We ask that you watch over us and safety

till we can meet again. Forgive us of our sins as always in Jesus name. Amen. Ladies, join me in the pledgece to the flag of the United States of America and to the stands one nation for alliance one and indivisible. All right, we got some uh great recognitions to recognize tonight and some uh proclamations we need to make. So, um I have lost my Stone proclamation sustainable proclamation. Whereas the month of April marks a number of events celebrating environmentally sustainability including Earth Day, Monarch Fest, Art and Park Month of the Military Child, One Community, One Day Volunteer, Park Cleanup, Steam Cleanup, Porch, Planet Festival, and don't mess with Texas trash. Whereas the Central Texas Sustainable Community Partnerships works to promote

beautifification, conservation, pollution prevention, and recycling through youth and community initiative and virtual outreach that educates and engages individuals to be good stewards of our environment. Whereas the 2026 theme of sustainable development emphasizes an objective, beneficial and far-sighted approach to decision making at all levels that encourage strong economic performance as well as equal access to resources for this and future generations. Whereas the citizens, business institutions and communities within the partnership region are committed to the environmental preservation and sustainable in its own practice and encourages others to do the same. And now therefore, we, the Central Texas Sustainable Community Partnership, do hereby proclaim April, 20 26 as Sustainable Environmental Month in the Central Texas region, dated this 26th day to March 2026. The next one up is libraries lovers month. Library lovers month proclamation. Whereas libraries enable individuals to make informed decisions about their self-governance by promoting unrestricted access to information and by serving as community centers for lifelong learning. Whereas in a world undergoing constant change, libraries provide enduring connections to the past and future of our communities, nations,

and civilizations. Whereas the expansion of electronic networks linking libraries and their resources makes possible better and more easily accessible information for library users around the world. Whereas libraries provide entry to important research about health, economics, housing, the environment, and countless other areas to support better living conditions and to help people lead longer, more pro productive and fulfilling fulfilling lives. Whereas libraries support a competitive workforce with basic literacy programs, computers, and other resources to help children and adults learn to find, evaluate, and use information they need for their jobs, health, education, and other needs. Whereas many libraries offer preschool, storytime, and summer reading programs to encourage children to begin a habit of reading that will serve to benefit their personal and professional lives. And whereas over 14 million people in the state of Texas and over 6,200 residents in the county of Lan Passes have library cards. Therefore, be it resolved that Mayor Herb Pierce of City of Lamp passes proclaim February 2026 as library lovers month and L passes and urge everyone to visit libraries and thank a librarian for making this unique and wonderful institution possible. Thank you, Councilman. And with that, we'll move on to our resolutions. Uh, National Association of Women's in Construction. And Dorothy, Mr. Pearson will read that.

We have a resolution honoring Central Texas Women in Construction. Whereas the National Association of Women in Construction, Austin Chapter 7 has established itself for 68 years as a voice of women in construction in central Texas when with the city of Austin at its center. Whereas the work accomplished by the NWIC chapter of Austin has significantly dedicated community development initiatives and educational programs throughout the region. Whereas the NWIC Austin chapter 7 has promoted employment, professional growth and advancement of women within the construction industry. And whereas a construction community represented by the NWC chapter number seven has been a driving force in fostering community development through renovation and beautifification projects, the promotion of skilled trades and the advancement of a positive vision for the future. Now therefore resolved by the city council Texas that the citywide declares March 2nd6 as NWIC W. This resolution will take effect immediately on its passage.

And the next one up is Central Texas Water. Whereas the city of Lass's political subdivision of the state of Texas local government entity authorized to plan for and provide water, wastewater and or related infrastructure services to its constituents. And whereas the central Texas Water Alliance is a regional cooperative entity formed to facilitate coordination, planning and strategic collaboration among participating entities to address regional water supply infrastructure and funding needs. And whereas membership in CDWA will allow the entity to participate in regional planning efforts, information sharing and collaborative evaluation of infrastructure and funding opportunities that mainly benefit the entity in the region. And whereas membership in CTWA does not obligate the entity to fund, construct or participate in any specific project unless express expressly approved by the entity through separate future action. And whereas chapter 791 of the Texas Government Code, the Interlocal Cooperation Act, authorizes local government entities to contract and cooperate with one another to perform governmental functions and services including planning, coordination, and advisory activities related to water resources and infrastructure. And whereas the governing body of the entity has determined that participation in the CTWA is in the best interest of the entity and its customers constituents. Now therefore being resolved by the city council of land passes the approval of

membership hereby approved the land pass the city council city of land passes hereby approves the entity's membership and the CTWA and subject to the terms and conditions of the government documents which the designation of a authorized representative being the city manager. Number three, authorization to execute documents. Once again, the city manager is authorized to execute documents. And number four, no financial commitment without further approval. The city council has separate approval and the city of Lamp passes has separate approval for any financial commitment. Number five, mineral cooperation authority, the city council and the city of land passes finds that participation in the CTWA is authorized under chapter 71 Texas government code. Effective date, this resolution shall take effect immediately upon adoption which is passed and adopted by the council on this 9th day of February, 2026. Council Hill. And the next one up very special. Uh, if I could get Jackie Bal and Rex Johnson.

Couldn't make it, so just Okay.

Thank you. I've got uh something here for you. Uh this is uh truly a a community champion that you guys do. You do it above and beyond uh your job. Do it above and beyond yourself. And uh got something here to read that you guys marsh yourself Jackie you guys have created friends and lamb passes carefree pantry network setting up a free pantry behind Jackie's law office. This has been enormously successful and wellreceived, providing a share and swap opportunity for people to donate items and take items as they wish from their Facebook page. This group is dedicated to keeping donors, volunteers, and neighbors updated on pantry needs, upcoming events, and success stories. Together, we can fight food insecurity and ensure that everyone in our community has access to essential items. Important note, donations to the pantry are not taxdeductible. We are a grassroot community effort, not a registered not profit. You can find the number one pantry at 354 South Main Street in Lampasses and a grass lot behind the office building. Look for the red fence and additional locations to be announced. You guys are truly community champions. And what I'd like uh you guys for her, I'd like our council members to come get our picture made with you. So,

here. Hold this. Hold up. Hold up. The cat's not

You want a picture with your family? Yeah, you all want to come take a picture. All right, come on.

Thank you. That was good. That's kind of what we did here, right? Next item up, citizens comment. Any citizen who desires to address the city council on a matter not included on the agenda may do so at this time for possible posting and discussion by council on future agendas. The city council may not deliberate on items presented up underneath this island. And there is none. Oh god. Oh, that's okay. the next one. All right, we have Mr. Magcguire from the museum.

Hi, I'm Randy Magcguire. I'm the president of the Manasses County Museum Foundation and I'm here to invite you to the courthouse on February 15th. Uh that's a Sunday at 2:00. We have a lady uh Helen or Mary Helen Dodson that's going to have a presentation there. She's the great granddaughter of uh Wesley Clark Dodson who designed and was the architect for the courthouse.

So we're going to have a little uh she'll have about a 45minut talk 30 45minut talk and then uh Randy uh Hoyer Judge Hoyer is going to conduct a uh tour. Then after that we're going to have an open house at the museum. So uh just like to invite everyone to that. Uh got some flyers I lead in the back there, but uh thank you very much. Is it in the upper district court room? I'm sorry. Are you meeting in the district courtroom upstairs? Yes. Yeah, we we'll be meeting up there and we'll have a like presentation up there. Any other questions or anything? Thank you.

1.2 two citizens comment. Any citizen who desires to address the city council on a matter that is included on the agenda may do so at this time. And I don't think we have any 1.3 public hearing to receive citizens comments to consider a request resone property being 144.996 acres out of the Daniel Dan Daniel Stanley survey abstract 0631 more specifically being the Land Passes Economic Development Corporation business park located on South US Highway 183. 3 from an area zone business park zone one BPZ1 business park zone 2 PPZ2 and business park zone BP Z3 to business park zone BP Z3. I did pretty good.

You did a great job actually. Uh, mayor and council, the Vampas Economic Development Corporation is asking the uh, approval, denial, or approval of modifications, a request to reszone the property from a mixture of BBC BP, you did better than me. BPZ 1, 2, and three to solely BPZ3. Uh, this did go to the planning commission last Thursday and pass with a 60 vote. It went last Thursday or December 4th. Last Thursday. My bad. I did not update that.

What's purpose?

There is a potential business that is looking to move in out there. Uh with the lot that they're looking at purchasing, we would need to reszone to be able to fit them into that zoning, but also So the lot can I just to pull up the zoning map on the packet. The primary purpose of reszoning the entire business park is because there's inconsistent zoning on single lots. So there is there are a couple of lots that have multiple zoning designations to them and that is not allowed. So on the

So a lot of this is cleaning up. So you're looking at at making it all the same correct to the to the most inclusive use um at the business part rather than the more restrictive uses up front. Um but just carrying the the most inclusive uses for I assume that's what it was. Yes. Most restrictive of all.

Correct. And if you look where it says around the lot that surrounds the A zoning, it's zoned BCP1, BCP2, and then BCP one. So there's two separate zoning designations for that one singular which just creates some problems as we're looking at moving.

Comments from the surrounding. I no I sent out a notice to 18 property owners and did not receive any letters in favor or opposition. There's a total of five lots there. We've been marketing it like this. Uh but we need to clean it up to actually show what's accurately out there. I'm assuming EDC proper corporation doesn't have an issue with this. They're the ones that asked me. Okay. You said there's a total of five lots, but I think I see more than that.

So, the there's three lots on the left hand side cir circul circulating around that egg spot is one lot. And then on that bottom section, that's also one block. So on the map, it should see BPZ1 to BZP. So this accurately reflects how it's zoned currently, which is where we're running into the issue that there's multiple zoning designations in a singular lot, which is what we're attempting to. Yes. So it should be BPZ, not BZP. Um, we're fixing it. Do we have a action item on this?

There is an action item for the ordinance later on. This is just a public hearing. Any other questions?

Go to the consent agenda. Discussion and possible action regarding approval of minutes of the regular meetings held on February 2nd, 2026. Discussion and possible action regarding the approval of minutes of the special meeting held on February 3rd, 2026. discussion and possible actions regarding the second reading of the ordinance amending appendix A of the city code fee schedule concerning fees for chapter 54 parks and parks and recreation hostess house rental fees providing a repeal of conflicting ordinances providing a repeal of setability clause and providing an effective date

I move approve consent agend. Any other discussion? All in favor?

Origins and department reports. City managers operational report. Mayor and council. Just a few items. There will be an LC steps forward day. Um LC and city crews will be participating in the annual steps forward day on Friday, April 10th. This year's project will focus on the clean up of Wbrook Park. We of course welcome any volunteers um that would like to assist in the cleanup. Release more details as that date gets closer. Auditors have been on site and last week was their first week in the office. So they're completing fieldwork component of the FY25 audit and we appear to be on track for March delivery at this time. The municipal court wanted us to let folks know that they're going to be starting up their annual warrant resolution program today. And just a couple of notes on the hostess house. There are a few items that need to be taken care of for the building to be able to pass its fire inspection prior to issuing a co and the ADA inspection be is scheduled for this Wednesday. So should be complete this week. There's a couple of items that we're waiting to hear when the range hood inspection and things are through Sabire, but we're anticipating those getting done fairly quickly. So you should be good to go by next week event.

This coming Friday, February 13th, is the deadline for filing a place on the May 2nd, 2026 ballot. I have received two applications so far. February 16th, next Monday, all city offices are closed for president. New business discussion possible action regarding request for from two Q ranch productions for hot funds for the ranch versatility shuttle and buckle series in amount of $10,000.

Mayor and council uh city staff received the attached application for hot funds from 2Q Ranch Productions for their ranch versatility shows and buckle series. The request is for $10,000. I would just notate that our fiscal year starts October 1st. So, two of these events are next fiscal year and we can't allocate funds for that until budget workshops. So, as of right now, there are two events on here that would qualify for hoting. And I do believe that Melanie and

Melanie and Alexander are here. They would like to do a little bit of a presentation for you. Hi, mayor and city council members. Thank you so much for allowing us to speak with you tonight. I'm Melanie Bay and this is Alexandra McE. We are with 2 Ranch Productions and we are a locally grown horse show production company with um four shows planned for the 2026 year uh with potential clinics um also to be held multiple day clinics to be held at Bar 17 Arena in Lasses. Um we are drawing riders from all over the state and even out of state into the city. um with 105 riders planned for our February 14th show. Multiple of those hopefully around 30 to 40 riders are planned to stay overnight, multiple days. Um we have uh made arrangements with several hotels in the area to provide discounts to travelers from out of town. Um and we are expecting a very generous turnout for the city. And that is just for our first show, the 105 runners.

That's one this weekend. Yes, sir. And that's March 17th. Is that right? Yes, sir. Yes, sir. So, what's the horse show? Tell us about that. What does that look like? Yeah, sure. So, ranch horse versatility is one of the fastest growing segments in the

Say that again. I didn't hear that. Ranch horse versatility is one of the fastest and largest growing segments within the western riding industry. Um it is tapping into people who have not previously shown before because it is applicable to the working ranch horse. Um, we have everything from children who ride their horses in the backyard that want to try to do something different to professional trainers who are bringing their clients in from the greater Texas area as well as out of state. It is multiple classes. Um, we are offering ranch trail, ranch rail, ranch raining, ranch pleasure, and ranch riding. So, it's five or I'm sorry, and there's I'm missing one. trail, rail,

horsemanship, I'm sorry, and horsemanship. Um, so there's six classes that are going on during the day. Um, our our schooling show is just that. It is for people who have not done this before, who want to gain skills so that they can go on later and compete in bigger organizations or just stay with us. Um, we are starting our first show on Saturday morning at 7:30 and with 105 riders. I suspect we will not be done before midnight. There are a lot of people coming that are very excited. We have a huge following across the equestrian industry um sponsors from national sponsors down to local grassroot um trainers and stores in the area. It's it's a lot of fun and it is just great to both ride in an

just one day event. Is that correct? So, right now we are scheduled for a one-day event. However, with our popularity, we're looking at having to move to a two-day format just because of the amount of riders and for safety concerns, we don't want people on the road at midnight after they've been showing all day. And then, and if I can expand on that a little um further, we're starting our shows very early in the morning. So, the majority of our riders will be coming in Friday evening and spending the night so that they can be here and and ready to compete at 7:30. And what would these hot funds, what would they be used for?

Yeah, so um our plans, we would like to um work on a few things. One of them is a a stay, Ride, and Play social media campaign where we um will bring in some professionals to help us do a little bit better social media advertising with videos and stuff. um highlighting local businesses and other things to do in the area since we are going to be a multiple day format moving forward and we're even going to be expanding to add clinicians that will come in for a several day um clinic that we expect this to even turn into four to five day events. Um, we want to be able to showcase all that Lamp Passes has to offer from restaurants to shopping to other places to stay within Lampasses, activities that might be going on during our time frame. So, your whole family can come. It's not just you and your horse, it's your right, even your husband, your children.

My husband doesn't ride horses, we have other things for him to do while we're while we're doing our thing. Absolutely. We also plan on bringing in some internationally known clinicians to be our judges. Um, with the clinicians that we have spoken with that have um confirmed their interest in coming and working with us, we think we will probably draw people from Oklahoma and Arkansas and Louisiana um and all over because these are known in the in the international IQJ world. And so we would use the hot funds to help promote Lampasses as a destination as well as everything that we have to offer. where we would help bring in those clinicians to also drive attendance to our shows, which of course increases economic impact from hotel stays to fuel to restaurants and to shopping.

How did you guys come up with $10,000? Well, um, we were coming up with a a number that seemed reasonable across the four shows. We are happy to amend that number considering that the fiscal year for our October and December shows. Um it just gives us a little bit of a cushion to be able to afford those more internationally known clinicians and uh and our social media campaigns, videographers and photographers are expensive. So um it is a it is a small portion of our overall budget. Um where do you have some other shows other locations?

No ma'am not currently. We we have hosted two clinics over in Vernon um this year uh with humongous turnout and um we are hoping to even expand that and uh maybe even work with the 580 sports complex to put on some clinics here in town. We had I did look at your Facebook page um in order to understand so I appreciate that but um there was also something about this weekend is something is canled or something didn't work out. No. So, we are trying to plan for every eventuality and our trail planning or our trail um course

course, thank you, is outdoors and that is because we wanted to try to make the show run as smoothly as possible with all of our competitors and there is a chance of rain in the forecast which is why we are looking at potentially going to a two-day um format this weekend so that we can move the trail course inside on Sunday in case it rains. So nothing is cancelled. We're just we're just extending the show. Yes. So for another night, which which we've had multiple people reach out to us and and request our hotel discount codes so that they can go on ahead and book that additional night.

And my other question was some of the facilities at bar 17 allow for hotel or overnight stays at that area. Hot funds are based on hotels and in the city. Yes, sir. How do you accommodate that need to have hot fun within the city? Yeah. So, we do have our discount codes at Best Western and at Quality In that we are promoting on our website and also via direct contact um and our Facebook page. So, that way people can stay in town, but they can leave their horses in the stalls at bar 17 where they're secure. And so, that will allow some tracking to the

Yes, exactly. Also, Bar 17 accommodations are are limited. There's only eight rooms at the lodge and there are only 14 RV hookups and we have 105 riders coming in. 96% of which are from out of gas. 96% are Yes, sir. not from sir.

I I kind of was questioning the $10,000 too where that came up where that came from and I you know I get you want a little cushion. Um and like we discussed already that fiscal year ends October 1. So, we're just basically looking at two of these events for this fiscal year. And I was kind of I mean, I've been all day I've been just going back and forth in my mind of where $10,000 came from. Um, and I thought about the Spring Ho Committee. Y'all are familiar with that, right? So, you know, that's a 7-day event and it's hosted here in the city limit salon passes and there's thousands and thousands of people that come to it,

right? Um, and we generally give around 7,500 for that and hot funds. And so y'all are like what 34% higher for four for four days, you know? So, I'm just guess I'm having a hard time seeing the 10 grand. I mean, I get the idea of a little bit of cushion, but you know, and I understand that hot funds are um they're a they're not ours. They're paid from people staying in hotels, but we are the keeper of the gate. You know, we've got to be good stewards of it.

And so, I I would kind of like to, you know, I'm for y'all. I want you to understand that. I'm completely for you. Um but I just don't know that the first year of this we should do the full amount. Okay. That's my opinion.

Absolutely. And just to expand on some of the concerns that you raised. Um so our show is one day which we are talking about going on ahead and just moving it to two days moving forward just because of the the number of riders that we have interested now. Um but the September, October and November shows will actually be a longer event. The clinics that will follow the shows will be 2 to three day long clinics. Um so moving further, it will be more days of of people staying in town, not just the four nights for the show, if that makes sense.

I'm thinking that I agree with Eric that you know we're talking and this is well you were two days uh two events anyway. So that's 5,000 and um that you're just beginning. Uh something less than that, I think it would be maybe a $3,000 would be more.

I was I was kind of along the same lines. I was thinking half of that 5,000 to 2500, but 3,000 and that's close enough. You know, I and I agree with Eric on, you know, I guess too. It would be really cool. You know, the springhole, they have a long history. And so, you know, you kind of look back and, you know, we can be guaranteed that they're going to bring in x amount of people. You know, you guys are just starting out. Uh, I can I can almost guarantee you come back to council next year and up here you say, "Hey, we had 200 people here and this and that. What happened?" You've got a a database for uh and a track history for us to be able to make these types of decisions. It's really really hard to make decisions without, you know, it's kind of like me being in business and going to the bank without ever making a dollar. hopefully understand that and we are grateful for any help we can get. Um, just for us to bring in a clinician. We're looking um we we just got done talking to Christa Brown from um Dublin, Ireland. She is a huge social media influencer and uh and very well-known AQA board member, AQHA lead member. Just for us to bring her in alone is going to cost us about $5,000. So, um clinician fees are are a significant expense for us. they don't account for even half of our of our total budget. But just so you guys know, we you know um

and that is about the rough estimate of every clinician that is in the ranchor versatility world that would attract more people to come. Um when we started this venture, we thought we'll just do something small but then we realized from talking to our riders who had expressed interest that they were hungry. They want to be educated. They want to have a quality environment. They want to learn from someone that they can't normally learn from because of distance or cost. Which is why we are asking for hot funds to help bring those people in to help attract people to come in because even bringing someone from Oklahoma or Texas, their fees are such that they are all very similar across the board. And I know that when we've told people we're looking at Chrissa Brown or Johnny Flores or Bud Lion, the excitement goes across the roof and people are like, "Sign me up. We'll do it. I don't care how much it is. We will be there. We will stay for the 5 days. We'll take off work." And so those are all people who would we would be bringing here to Lampasses that if we didn't have those clinicians, they might not come because it's not that education that they are craving.

Yeah. I I mean I I'm all for y'all and I hope that y'all have huge success in this. Um I'm not trying to rant. We're trying to help address your concerns, too. Um I would like to know like how how do you make money? What tell us what that looks like? Is there an entry fee? What you know? Yes, there is. It's about $150 per entrance um to ride for the day, including class fees and office fees. Um, uh, they also pay independently to Bar 17 for stall fees and lodging and RV hookups and and those kind of things. Um, and so our goal this year was actually not to make money because we wanted to put it all back into growing this um, and coming back next year.

And coming back next year. Yeah. that our our vision is creating something that lasts for our kids because our kids like this and they want to ride for my neighbor's daughter who's just starting and if we take a salary or we take a cut, we can't be guaranteed that we can grow it. Are you guys going out for sponsorships? We are. Yes, absolutely. We have several sponsors locally and and nationally uh currently. Yes, absolutely. They help us.

Absolutely. Yeah, and we recognize that we are just starting and that we don't have the data to back up what we're asking for. Um, I will say that we have put on other events, not necessarily of this magnitude, but other equestrian events where we have sold out and had great feedback and people who have come back year after year. This is this is a little bit of a departure from our normal equestrian event, but I feel like it is one that has a lot of traction in the equestrian community and a lot of chance to not only help people do something they love, but to grow them in their sport. Um,

we have funds in our funds.

Yes, ma'am. We've updated about $25,000 for organizational requests this year based on historical allocations. Um there's about 13,000 that wouldn't be allocated to Chamber of Commerce or Springho. I would just like to make a note and it's not um you know whatever funding level the council feels appropriate. It's great. I just want to remind the council that hot funds in this format are intended to help an event get off the ground and as they become established and more successful, taper off the amount of that contribution um once they're established and and hopefully able to generate enough money to supplement their their marketing um and eventually wean them off of that pot fund contribution. So that goes back into the pot for new new events and things like that. So generally the intent with the hot fund grants is to start out strong with them and and taper off.

So when we when we uh approve these is there any kind of um I mean I'm assuming that it's it's paid out like 60 days after the event. Is that right? So, our application indicates that they need to create a postevent report to submit with to us for their reimbursement. What all is on that report? Does it show like how many hotel stays were inline passes or can we ask um people putting these events on if they could do some kind of

postevent survey to see how many hotels are. So, the city doesn't have a standardized format that they use for that currently, but we can certainly I've used one in a previous municipality that um they need to do a survey of their participants and gather information on where they stayed, how many nights they spent there, oh, by the way, how many people in your party, how did you go out to eat, did you buy gas, did you go to the grocery store? And then um there's some general formulas from that survey information that you can use to extrapolate the actual um economic impact of the events.

Are there certain thresholds in from your experience are there certain thresholds that groups have to meet before the funds are released? I think the general idea is that you're asking the event organizer to substantiate that they are increasing the tourism industry in in the city limits. So there's not necessarily a this many hotel nights gets you x amount of money. There's not some standard formula to that motion. Okay.

So they would submit information to you so that or to the staff so that that has to be documented and it has to be it might not go up to whatever. it might be something less than that based on in my general experience when council has said this is how much you're getting um they will get that amount for that event but those numbers will be taken into consideration when when analyzing future future contributions of funds and you're season we are aware of that now.

We were not aware of that before you told us. That was that was like a Sunday night staring at the ceiling thought, oh my gosh, there's this splits their calendar years with our fiscal year. So, when we make a motion, can we split that? Can how we word it? Can we split two different amounts into two different events? So if you wanted to do X amount for the February event and Y amount for the September events. Yeah.

15. I'll make a motion to approve hot funding request of $1,500 for the event February 14th, 2026 and $1,500 for the event in September 25th, 2026. Two Q Productions, the hot funds for the ranch versatility shows in Buckle Series. Second. Any discussion? All in favor?

Thank you. Thank you all for your time. We appreciate it. We look forward to working with y'all next year.

Ladies, we will be adopting our budget for FY27 in September. So, I know that's going to be a hectic time for you, but that you All right, the next one up 4.2 discussion and possible action regarding request from TFWC the 36 club for hot funds for the Land Passage County Fair in the amount of $1,000. Mayor Council, the attached request for HUT funding was submitted by Julie Cheney with the TFWC the 36 Club. They will be hosting a Lasses County Fair during the week of Spring Hope and they're requesting $1,000. And Julie is here. She'd like to see you. Good evening, mayor and council members. My name is Julie Cheney and I'm the president of the passes 36 club. I'm here to respectfully request funds for the hot from the hot fans to support an advertising campaign to promote the upcoming Lancasters County Fair. The fair is held yearly and we've been hosting it for the last 5 years. It will be held this year at the Presbyterian Church in conjunction with Spring Hill activities. The fair is designed for members of Lasses and surrounding counties to exhibit their homemade and handmade products in such categories as art, photography, textiles like sewing

and quilting, baking, cans, crafts, and others. We are requesting $1,000 to help with the cost of advertising, for example, flyers, newspaper ads, radio press, mailings, and to bring in visitors and student to stay as it is a three-day event. dine and enjoy all that Less has to offer, including the Ligh Hassus County Fair. We have lost some funding this year and we need those funds so the fair can continue to bring in approximately 4 to 500 visitors to the event. We have made this familyfriendly last year by including children, immediate and adult divisions and welcoming uh visiting grandchildren, nieces, nephews, those who have friends and relatives and other towns. We also host 12 judges that are mostly not from that are not from classes as well. We do understand that we will need to provide accountability and measurable outcomes. We plan to do this by adding a questionnaire onto the registration form that ask about accommodations and dining out. We want visitors to be sure and check out the other items of interest around town to stay, play, dine, and shop. Thank you for your time and consideration for this request on behalf of the land passage 36 fund. Any questions?

I have a couple questions. Julie, you and I talked a bit earlier this week. Um and as I understand you had some funding changes and that's what's

we did the Agra life county office used to fund us uh in like clerical things for like copies and advertising and cataloges that are necessary judging forms and things like that and supplies for the fair. They have backed out this year and our club just we're a small club. We're 32 women and land as I said are community minded. We do stuff for the community all the time and we just don't have the funds that we need to put the fair cost about $1,600 to put the fair on. Um our budget can handle some of it. So therefore we're just requesting for the advertising part. I want to expand to like some of the surrounding newspapers and you know I don't know if y'all know I've been advertising lately but it's very expensive so we want to do some like in Colleen and Congress toward Adamsville that way.

That was one of my questions what your total budget is for this event. You said 1600 is the whole event. It's 16 about $1,600. We are all volunteer services. We have um like I said, it is a three-day event. We have registration on one day. We have the actual judging of the fair, you know, on on the next day and the following day is viewing. We have lots and lots of visitors that come through to see, you know, to see the exhibit. So, um we also want to make it, like I said, family friendly. So, if you have a a grandchild that's visiting from another, uh town or state or whatever, you know, they can come and something that you could do together. and you know enter those as well.

So um I appreciate y'all putting this on but my children participate in this every year. Um, but that's I one of my main questions here is you I've been going down there for several years and I don't see a honestly I don't see any entries of people from outside of our community. You know, one of the main um things about hot funds is it has to bring people to hotels. Can you explain how this event?

Well, we hope to bring people from other communities in through hope, you know, through the advertising. We have we really started that last year and because this is we don't really have any proof because this is our first year, you know, of requesting the funds, but we're hoping that people that come from out like I know we have 12 judges that come from out of town. We have uh grandparents, aunts, uncles, cousins, whatever, you know, that come to see their their family and friends who have cancer and they also eat, shop, you know, hang out with the whole Yeah, I understand the other economic impact, but I mean, one of the main criteria is it has to put people in hotels and come to see it,

right? People that come to see If I may speak, we actually I'm on the spring home committee and one of the things that we did last summer is the first year that we enacted it that we um brought in the categories to where you don't it's have to be just from Lasses County. So that opened it up to um to everyone else coming in to compete and we made that change in our manual and you can see it in comparison from last year when we reviewed it. So that opens it up this just this past summer. So it just started um for that but we have entries and we had talked about that we have so many family members and other relatives who come and visit us during springho because everybody wants to go to springho and they would bring their children and they bring others um to come in and to allow them to enter because it's kind of it's a pride and it's joy I mean and then it also ties in not to springho but the farmers market because people compete for these awards and they take great pride in announcing in promoting their marketable products at the farmers market that they're the blue ribbon of the passes county fair and they use that for promotion and that's throughout the year. So that's how we bring in other people from other communities and from the farmers market to the spring hoe and then like said the new change that we just made um this summer opening it up to um outside.

So y'all last year y'all opened it up to outside. So that's great. You have some data. Can you tell me um how many of those entries were from out of town from outside of I would say probably 40 out of what's the total our total I think was 404 entries. One of my questions was uh you hold this during the spring time period which are considered a county fair. Is that correct? Part of the county fair. Is that a correct understanding? It's in conjunction. Yes. Okay. At the same time.

And even with that being a part of the county fair, you're not receiving any assistance from the extension office on this? No, not this year. And you also don't receive funds from the spring hole committee. We receive $300. $300 from the spring. Again, one of my concerns is this comes up during the middle of the budget season. Um, and in the future, if this was to continue budgeting process, I believe. No, this there are funds in this fiscal year.

We prefer them I'd prefer them to come during the during the budgeting process. So, historically, we budget x amount of dollars for events as they come through the we don't typically hot fun requests during budget sessions unless they're large. Is that the chamber? The the chamber's budget is considered during our budget season and they're typically the only one. The only one previous was Christmas only.

In your opinion, does this event make the criteria for fun? I I'm concerned that it's a stretch. I do see that they meet some of the art requirements. Um, you know, promotion of the art. So, they do they do have that component. Um, what are the hours of that? The county fair stretches three days. Is that July 8th through 10th? Yes, it is. Well, that's what it was last year. It's the 8th through 10th um springtime this year.

I mean is that when it starts the 8th Wednesday, Wednesday, Thursday and Friday of spring. And what hours are you open? The hours hours of the day on Wednesday is registration. We start at 4:00 and we got till 7:30. On uh Thursday is all day um just all day long. And Friday is until two o'clock. So all day means 7:30 again or means five o'clock. Is it what? What are the hours? On a Thursday. Thursday. I think we start at 9 9 till and it goes all day till till 5:30.

I know trying to get donations from other

We have had sponsors in the past, a few sponsors. Most of the club members. We have women in our club that own businesses in town and we have had some um sponsors from those people. Um that is great. We're still going to use sponsors as well because this is only a part of you know the inner workings of it but um so we'll have to use those as well too. We ran into an issue with um the spring code committee because they don't want us to use the word sponsors and so we've actually changed it to supporters and actually I think all of us here all small business owners we've all contributed in the past so we're considered supporters um is how we because the springhole committee actually sells our name the the county fair for about $3,000 and they give us about $300. Um and so and they don't really like us um requesting sponsors because it interferes with their um sponsorship for um their brochures and putting putting a commercial name onto our event. So that's one of the other things that we've gotten some um

push back push back from and so we're kind of in a in a tough spot and you know because if we can raise the funds like so we've got small business owners and we can get sponsors we can do that but they're kind of holding our hands behind our back and saying we want you to do the event but we're only going to give you $300 to do it and the other um organization is not no longer able to help. So

yeah, I mean the biggest thing I'm having is just making sure that we meet the criteria for hot funds and honestly I don't see it right now. I would maybe like to see y'all try to get some supporter donations.

I would like to see us consider a amount but um with that lack of history I think that's the biggest drawback.

Am I misunderstanding this? You said your budget is about 1,600 bucks and if we were to give you $1,000 and you get $300 from Spring, you might need to come up with 300 bucks. Our budget for advertising is about 1,600 bucks. Okay. That's what I was misunderstanding. You said the event Yes. No, our budget for I'm I'm sorry misrepresented that but yes um that would be over half your budget. Yeah, we have um

we have been to the county also to request funds and it has passed the budgeting time and they did not consider us for for any money at all. So it was suggested that we you know try I mean the the county fair benefits the community brings people in. It's a lot of fun and you know we hope y'all come by and visit us but it's expensive. We have a motion. I'll make a motion to approve funding for a request of $500 to the TFWC the 36 club. Second. Any other discussion? All in favor?

Thank you. Thank you very much. Appreciate it. Thank you. Thank you.

All right. Now we go through the photo contest. Selection of the winner and photo contest. Thank you. Make a motion on two. Second. All favor. Is this is it just

motion? All in favor? Thank you. 4.4 Forward discussion of possible action concerning approval of new 5-year lease agreement between Eth Financial and the city plan passes for a new 2026 420 and a new 2026 308 CR extra amount of 400 or I'm sorry $4,417.94 per month. uh $53,000 annually.

Good evening, Mayor Council. I actually have two requests on this agenda item. The first one is the approval of the new 5-year rental lease agreement for the two pieces of equipment. And the second is to approve the buyback of the current 308 excavator for $75,750 to cover both balloon payments and purchase the 2021 backup. So that's your 75,000 within presentation of information use. Yes, sir.

Say that all one more time. Yes, sir. All right. So, like most leases, I have two pieces of equipment and they come up at the end of March. So, go ahead. They've been on they've been on a lease or they've been on purchase.

They've been on a lease. So, we've had them for five years, and we have the option of one returning them both and starting a new lease on two new pieces of equipment or returning one and keeping one. And that's what we're doing now because we have an old five backhoe that's not dependable anymore. So, we'd like to purchase that one with the funds from the lease buyback from CAT. So Cat's going to buy back the 308 excavator for 75,750 which covers both balloon payments for both current lease equipment with a credit of $150.

Okay, I'm following. Okay, these were budgeted items. Is that correct? No, I got calls up in my ears. Okay. So, these accounts that they're coming through, I'm assuming those account numbers is water and the other's waste water. Is that Yes, sir. Okay. It's with the two current line items that I'm paying the lease agreement of now. And now just continue.

Yes, ma'am. Make a motion to approve the new 5-year fix agreement and trade transaction withhold caterpillar financial and authorize the city manager to execute related documents with the amounts listed of the trade of $75,750 and then the per month of $4,47. $17.94 from the cat powder so 2026 counter 30 NCR

second any other discussion all in favor I thank you 4.5 discussion and possible action regarding the first reading of ordinance amending pass code ordinance regarding request zone property being 44.996 acres of land family survey abstract 0631 more specifically being a land economic development corporation business park located on the south US highway 183 from an area zone business park zone one

mayor and council this is the ordinance that follows with the public hearing that was earlier this evening to reone the entire business park from a mixture of BPZ 1, two, and three to a solid BPZ3 across the board. So moved. Second discussion. All in favor? We get a motion to executive session. So move second. All in favor?

City of Lamb passes. City L passes, Texas will meet and close executive session pursuant to the Texas government code chapter 551 as follows. Section 551087 economic development to receive and evaluate financial information received from a business to discuss same and or deliberate regarding commercial or financial information that the city has received from a business that the city seeks to have locate, stay or expand near the city which the city is conducting economic development negotiations and or two to deliberate any offer or any financial Other incentives to any business prospects described above. Project Sweet Dreams. Section 55105072. Deliberation about real property. Deliberation concerning the potential purchase, exchange, lease, acquisition, sale, and or value of real property. Land passes trucking and ready mix. 1550 North Highway US 281 5.3 section 551 personnel matters to deliberate deployment employment evaluation reassignment duties and or public officer or employee city manager and or other personnel matters code chapter 551 and we will

All right. Nothing coming out of executive session tonight. We'll make a motion to adjourn. Second. All in favor?