Common Council - Regular Meeting

Oh, get my agenda. Okay. Good evening everyone. We have the green light. So, I'm going to call this meeting of the Lake Mill City Council to order for Tuesday, February 17th. Sam, would you please call the role? Miss Curler, here. Miss Schmeagger, here. Mr. Coots here. Mr. Waters here. Miss Quednau let staff know she was unable to attend tonight. Thank you. Please rise for the pledge of allegiance.

Allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you. Our next agenda item is correction and acceptance of city council meeting minutes. We have our minutes from our February 3rd meeting. Are there any uh corrections or comments? Okay, seeing none, we'll accept those into our record. Uh next agenda item is board and committee reports and acceptance of minutes. So we have the public works board and parks board minutes from their January meetings. Any comments, corrections? Okay, seeing none, we'll accept those into our records as well. So, our next item is correspondence and constituent contacts. Greg Coots, would you like to kick that off? Um, since the last uh council meeting, I've had a couple of contacts about the golf course u both for and against a reasonzone. And I also had a uh had contact with um Abigail Karpuski about the uh about the uh uh referendum ordinance that we amended last time last time.

That's a reporter from the Yes. from the leader independent. Yeah. Yeah. Great. Thanks, Craig. Mary, um I have nothing additional to add. Greg Waters, nothing to add.

Okay. Um I have in addition I attended the joint rock lake committee. I had an opportunity to attend the operation namesake um which was a a program about the um veterans who our Legion post is named after and I'll share the program with council members. Um and then I received a contact from uh a mobile home owner in from Sandy Beach level B. Okay. Uh public comment. uh individuals who are registered to speak are invited to come up at this time. We just have one individual uh who's registered to speak. So if you want to come up at this time, state your name and address to make your comments. Um our timer is um not set up tonight. So I'm going to do it on my phone and give you three minutes. So Ken France, if you'd like to go ahead.

Okay. Uh thank you and good evening. My name is Ken France and my wife Julie and I live at 331 Pinnacle Drive. We are 9-year residents of the Ridge, a golf course community. We love Lake Mills and intend to live here for the rest of our lives. Uh at the January 27th planning commission meeting, I was one of 33 residents who spoke in favor of stopping changes to the future land use map that uh threaten the golf course's existence. I was positively overwhelmed by the multitude of reasons submitted and emotions shared by not only the residents who spoke but also by the planning commission members themselves. They get it. For so many reasons, the Lake Mills Golf Course needs to remain as an important part of our special community's identity. That being said, the Lake Mills Golf Course Association continues to meet regularly and is fully committed to help find a buyer dedicated to achieving the golf courses full potential. And we have received a number a number of people very interested in uh being involved in the possible purchase of a golf course um managing the golf course. There's a great deal of opportunity out there for us to uh take advantage of. I encourage you and all of all of the Lake Mills residents interested in the golf courses future to check out our website at lake millsgolfcourseassociation.org. And I especially encourage you to go on Facebook. We have a number of success stories about golf courses, some even in the area that are worth noting.

I wish I I uh encourage all residents committed to preserving the golf course to join us at the public hearing to be held on Thursday, March 19th at 6 p.m. at the Lake Mil City Council Chambers right here at 200 Water Street. Your public comments are welcomed and your attendance is encouraged to help preserve our golf course. I will be attending with all future city council and planning commission meetings prior to the March 19th public hearing. If anyone would like to discuss the future of the golf course with me, I would be happy to talk with you before or after the meetings. Again, thank you for your time.

Thank you, Mr. plants. That's the only individual registered to speak tonight. And I will just note um the golf course u as you mentioned a proposed reszone is on the plan commission's agenda for March 19th. So it will not be on any city council agenda uh prior to that date. Future land use map. I'm sorry. Thank you. Future land use map amendment. That is a special meeting on a Thursday night. Correct. Dedicated to the dedicated to the one item. Yep. Thank you. just just make sure we're um giving uh information out to the community. Okay. Uh so we'll close public comment. Our next item is the city manager report. Drake,

uh there's a number of documents included in your report. One thing I'll note is um the uh new public works director Brian Peterson's start date has been moved up to March 2nd. So a week earlier than originally anticipated, so we are looking forward to having him on board soon. That's great. Any questions or comments for Drake? Uh, we have all the monthly financial reports and our police department report, ambulance report. Any questions or comments? Okay, seeing none, we will move on to council business. Then our first item is resolution 26-09. Sam, would you read that for us, please? City Council Resolution 26-09, confirmation of city manager's appointment of director of utilities.

Thank you. Uh let's uh hear from Drake first before we take a motion.

Sure. Uh very happy to be bringing you Mr. Lucas Kaine as my uh appointment for the director of utilities position that's open for the city of Lake Mills. Uh Mr. Kaine brings uh a wealth of experience to this position. uh currently has is the senior utility engineer for Okconomwalk utilities. Um he earned his civil engineering degree from the University of Wisconsin Platville. Uh and has his professional engineer certification. Uh he also obtained an electrical engineering certificate from the University of Wisconsin Mo of Milwaukee. uh his uh role in Okonamok has provided him experience and insight into all three uh utilities that we have here, wastewater, water and electric. Um in which he's involved in budgeting, design, project management, utility extensions, uh voltage conversions and uh uh installation of new infrastructure such as a municipal well. uh he is here tonight. Uh if uh you'd like him to introduce himself, but I'm very happy to present him as uh my appointment and recommend confirmation.

Thank you. U Mr. Kane, you want to just come on up to the podium so we can meet you? Welcome. Hi, I'm uh Lucas Kane. I think Drake summed it up very well with some of my background and everything, and I'm excited to take the new the new utility director's role. If you have any questions or Thank you. Uh, nice to meet you. I'll entertain a motion, please. I will move to approve city council resolution 26-09, confirmation of city manager appointment of director of utilities. Second. So, we have a motion by Mary Schmaker, seconded by Greg Waters. Any discussion? Uh, seeing none, Sam, please call the role on resolution 26-09.

Mr. Schmaker, I. Mr. Coots, I. Mr. Waters. I, Miss Curler, I. Motion passes 40. Thank you and welcome. We'll look forward to working with you. Do we have a start date for Mr. Kate? The exact date escapes me right now, but it's about 30 approximately 30 days from now. About a month from now, you have to give notice. Okay, great. Well, thank you. Okay, next item is resolution 26-10. Sam, would you read that for us? City Council resolution 26-10 approving 2026 street and sidewalk maintenance plan.

Thank you. So, let's go to staff. I see we have our assistant public works director Dwayne here to give us the overview.

Thanks for having me. Uh I'll start out by you've all seen this and it's uh amazing that it's another year and we're back again to talk about it. So, I can either give you the long as I said last year we can do the long version or short version. I've run a little bit of a shorter version, but I think there's a couple key points that we should probably touch on. All of the information that is normally in the packet on this topic is there. Um the maps, the lists, um how the estimates are are put together. Uh but I'll touch a little bit on it, but I may go really quickly so advance for staff in the control room. Uh this is a a a presentation that we started in 2016. Um every year we adjust. uh the city has to maintain uh approximately 35.89 miles. Uh you subtract the county miles of two and you add the the state miles back and you're really back at uh 35 miles of streets to maintain. Um next slide, please. Uh we can probably drop if this all looks familiar, we're going to drop down a couple more pages. One more page, please. Uh this is a key point to note. Uh if you recall uh the chart really is uh information from 2010 through 2016 where the average of the pacer ratings averaged between five and six which is a little less than a good rating. A six or seven would be a good rating. Um the impetus of the program started in 2016 to try and raise that standard uh rather than reconstructing all streets as you know uh looking at maintenance program. Uh for a number of years between 2016 and and 2023 the numbers have ranged uh upwards or near seven. But you'll note uh in 22 23 and 24 that number is starting to

decline. and uh actually in 25 it's down to a 6.6. There's an explanation for that. Uh there's a steady decline because in 2017 and 2018 there was a very large funding effort uh by uh the public works board and the council in funding the maintenance program. So what happens is we we're encountering a little backlog. Um so some of the streets are starting to deteriorate that we would have maybe uh done some maintenance activities to prior to this year. Um, so we'll drop a couple more slides. If you have questions later, we can talk about them, but it's generally our program. Um, one more slide down, please. Uh, this is and another, sorry. Uh, let's start let's stop there. This is just an overview of the plan. Uh, it's a 7-year maintenance program. Uh, typical maintenance activities in in streets that are rated 5 to 8, we'll look at a chip seal. streets that are three to five, we'll look at a mill and overlay. Um two to four a pulverization and typically by the time it gets to be a one or three, we're we're looking at a reconstruction and involving the underground utilities as well. Um of course when we're doing our maintenance program, we're taking that into account. Um uh typical we're trying to keep the life cycle to 30 to 60 years uh with chip seal every 7 years until a certain point where a mill overlay is required. So typically in that 21 to 28 year life of the street we're looking at a mill and overlay and then we'll run that cycle uh typically at least one more time re-evaluate but at that point um we really ought have to start looking at the age of the infrastructure u below it. Uh next slide please. This is a good slide to talk about I guess in the lower lefthand corner. Uh over the last 10 years, uh the city has uh put a very

good effort into street maintenance of an average of $476,000. Uh but you'll note in that 17 and 2018 period why I discussed the backlog. So in 17 and 18, well over a million was expended. Um and and since then, we've settled on about a $300,000 budget. Um, I would contend that as we're starting to see that decline and that backlog increase, we may want to consider as we head into the next budget cycle to consider uh bumping that dollar amount up a little bit in the future. We'll talk about that later in the in the presentation. Uh, just a a real quick summary. Uh, budget is typically 300,000 for street maintenance, 30,000 for sidewalk repairs. Uh that budget is split between um the street maintenance budget and the sidewalk repairs in the general street maintenance budget and then an additional 15,000 that comes from the special assessments capital fund um is how that 330,000 is is generally um uh accounted for. Next slide please. Um, I thought it would be good to just do a real quick summary just to follow back on what was done in 2025. Um, early in the year, obviously, we had a lot of staff turnover. Um, uh, and, uh, I want to commend the staff and Willie for kind of picking up the pieces as the year went on and and really uh, as the year ended, uh, really did a great job of getting much of this program done late in the year. Um, five. Uh, to summary, 2.3 miles of gypsio were completed for 87,000. Uh, I'm sorry, I missed a slide.

There it is. All right. Um, I'll step back. Uh, this slide is talking about the three contracts. So, we have a concrete curb and gutter contract. Uh, expended $93,772. 81,000 of that was in the maintenance budget. Um, 12,000 was was expended by the utilities for things like uh repairs of curb that was damaged during water main breaks or uh sewer repairs. The next item is the mail and overlay uh project uh contract which was $194,000 roughly 160 of it to this street maintenance program and 33 to miscellaneous repairs. Uh as mentioned the chips program uh was 87,000 and of course that's all in the street maintenance program. uh some miscellaneous expenses, but overall the maintenance budget was uh that $330,000 and the budget used was $329,000. So just under the budget. I will note that last year we were up we were looking to try and be between the budget of 330 and using some of the backlog and if you recall the backlog was 392 and so our effort for the year was to hit in between those two numbers uh just because of some of the turnover as I mentioned earlier uh still went to that 330,000 but that backlog still exists. Uh next slide please. Now, we'll go over the the activities. 2.3 miles of Chips Seal uh were completed for 87,000. Some of the streets, Pope, Prairie, Water, Margarite, uh they're all listed there. Um 6 milesi at 115,000 for Milan Overlay and those were done on Water Street here in front of City Hall, portion of East Lake Street, and portions of West Madison and Aaronside. And then of course Milton Street at least the the street portion only was about

461,0004.32 mi. Um staff occasionally does a scratch coat. And what we call a scratch coat, what we're trying to do there, what staff's trying to do there is put a small layer of asphalt in areas where there's heavy pothole problems, but are on streets that are in that 1 to four range that are probably going are on our CIP program or will be in the next 5 to 10 years. And so what staff is trying to do is minimize the amount of time that they're out there filling potholes. And we're expending a little bit of dollars uh in the meantime to put a layer of asphalt to kind of keep the pavement together uh a little longer. In those cases uh last year about $11,000 were spent. Uh you'll note some portions of South Ferry uh West Tower Street and Fremont uh staff had chosen to do that. Uh sidewalk maintenance uh was 47,000. um really attack some of the sidewalk uh hazards and repairs uh many caused by some of the trees especially in the Brookstone subdivision. Uh miscellaneous concrete. This is a key point. Some of the miscellaneous costs uh for say the staff is doing a chip seal on the street, but before they do the chip seal, they may do some asphalt patching, some curb and gutter replacement where there's some puddles or where there's some ponds. And so those miscellaneous costs equated to about um one point $161 per square yard. And that's key because as we look to uh project the cost for next year, we'll use the chips seal cost plus the $161 if that makes sense. Next slide, please.

Uh Dwayne, I just want to ask you a question on the sidewalk maintenance. It looked like that's a little higher than the 30,000 that was budgeted for. So although the overall street and sidewalk came in under that was maybe a little higher than expected.

Um actually um as the season went on focused a little bit more on on some of the sidewalk uh with um I can probably go over this one fairly quickly. Uh just the reminders um of how the program is put together. Uh we're starting with our pacer ratings. We're removing some of the candidates from the list because they're ranked so high. We're removing some of the candidates from the list because they're less than seven years old. Um, we're sorting, we're separating, we're creating a candidate list. That candid candidate list this year in plan A is, as you can see, uh, I believe it's $968,000 to complete the backlog of the streets that are eligible for the program. Uh, as we mentioned before, there's about 392,000 in backlog uh, reserve and then the 300,000 in budget. Um,

any questions, council members on this page. I had a just a little bit of a tangent, but um, I see one of the exclusions is county roads maintained by Jefferson County. If I recall, they did not do any work for us last year. And do we expect that to continue for Jefferson County? Right. Yeah. So there two parts to that question I think or to your question. I hope I hope I answered correctly.

So uh back to plan A 958 is not what staff is looking to bring forward today. We refined the list got to a plan E. Um, and what staff's recommendation is a budget goal of $692,000 uh without the $30,000 worth of sidewalk um with a list of 686 in plan E, which is the list that's in the packet. Um, and also a backlog list of $272,000. Next slide, please. So, what is plan A or plan E? Um, should have put numbers on all of these. Uh, plan E is uh 6.2 mi of Chip Seal for just under $500,000.4 of Milan overlay for 142,000. Uh, the Prospect Street project that is being bid. uh pavement markings, which includes pavement markings on streets that will be uh chip sealed this year. Also some pavement markings for the Cheryls on Madison Street that are still yet to be completed. And then a sidewalk maintenance and pilot program for $50,000. And I will explain the pilot program in a few slides. Uh this would be a one-year street maintenance activities of almost 7 miles for just under $1.8 million. And that is at a maintenance pace. That's faster than our 7-year average, but we're still looking at a backlog of 272,000 um that are not being maintained. Next slide, please. So, here's your backlog. Uh this is the 272 that I just touched on. Uh what staff is recommending as we go into

budget season is to consider uh for example an increase of $100,000 uh for the next 3 years would reduce that backlog from 272 back to uh potentially zero um over the next 3 years rather than uh another $600,000 year. Uh next slide, please. All right, here's the sidewalk program or the sidewalk pilot program that staff is is looking to work with uh a company uh called Safeep. Um they will come out and do observations on the sidewalks for chip hazards and determine uh what we'll ask them to do is run uh three different levels. Um the first level being a small area where we would continue to do our our grinding by city staff. Uh areas of sidewalk uh removals by a horizontal saw cut method that the safe safe staff company would come and do the saw cut for. Um up to $20,000 worth of saw cut uh activity. They will also provide a list of all sidewalk repairs that uh would still be on our concrete maintenance program and would work with city staff where the city staff does the removals um and does the restoration. And so they will provide a report for the city um to with those three different levels. They will document and in actually insert it into our GIS layers as well. and then they would go ahead and do the saw cutting, horizontal saw cutting portions of that middle range uh sidewalk. And so we had a meeting with them again today to get more some additional information. Um one of the questions that came up at public works board was um how much would be the

report and how much would be the actual uh saw cutting. What they are looking to do is they will not charge for the report. They will charge only for the saw cutting portion. Um, so what we're talking with them and and working on an agreement with them is to look at a $20,000 um saw cut and they will run their report and they will observe streets in areas until they get to a dollar amount that is 20,000 repairs. Their average is about $70 per repair as an average depending on what the depth is. That $70 to give an idea is about uh one4 to onethird of the cost of replacing that same stone with full concrete replacement. So for every three that they do uh under the concrete place replacement program, it would be three of those. We could do three of the saw cut before the one of the P replacements. So what staff is recommending is 20,000 to this uh professional service to provide the report and do those that portion of the saw cutting and then use the 30,000 uh to do full repairs like we've always done in the past. And that's what the pilot program is for. I will show you a map in a minute. Uh we'll we'll come back to that um on where we're where staff is looking to have them start looking for the where they're going to start looking their putting their report together. Um some additional information that was learned today. Um they are working with numerous communities around the area. In fact, Jefferson has a contract uh with them for $25,000 in the past. I might have been last year's contract. Um other communities that they work in Horaccon, McFarland, Fort Atkinson, Verona,

Cottage Grove, Maple Bluff, Shorewood, Deforest, Wanaki, Cross Plains. So you can see that they're they're working the proposed maintenance plan budget is the 315 we discussed early, the 15 uh,000 from the assessment account, and then the budget reserve of 392 for a total of 722,000. Uh the proposed plan by the by staff is if you look at the lists is for 716,000 which is $4.99 for chip seal 142,000 for mill and overlay 25,000 for the pavement markings we've discussed the sidewalk pilot program at 20,000 and obviously the sidewalk repairs at 30,000. So that is the proposal in front of you is the proposal in front of you at this time. Um, if we could move to the at this time, um, if we could move to the map document in the should say safe step I believe on it. They call it pink. Uh, it's the area the the Heights area, the Arbor Creek area, the East Mills Drive area

uh is in the pink/p purple. Um when we had our meeting today, we we talked a little bit about focusing on that area first uh with STAEP. So they will look in that uh purple pink area uh to look to try to get to that 20,000 and $30,000 dollar. If they don't find it all of that in that area, they will also move back to the Brookstone area and continue. Um that is the game plan as of this morning. Um we are looking for if if uh this moves forward with your recommendation uh we will work with them to u have a contract and put some additional details into that uh contract uh in the near future. Uh what they would look to do is complete that report and we would be able to present back to the public works board at potentially our May meeting and probably the June meeting at the latest. staff plow routes. They just highlighted those and and quantified the am number of sidewalks in those areas. Doesn't mean that there will be any maintenance on sidewalks that are in perfect condition. It just means that they will review that area for chip hazards for us or for the city. And and I was just wondering why they would review those two streets and

um but it's possible that one can form even after new sidewalk has been replaced and we spot replace sidewalk. So we don't replace every sidewalk on a street when we do a reconstruction. Okay. And so then the plow route. So those numbers are probably the number on the plow route. Them the plow route. So those numbers are probably the number on the plow route. Okay. So now now I'm clear. I'm not sure that I'm clear then because I I did understand this understand this this table below the map to be saying that blue would be the first prior this table below the map to be saying that blue would be the first priority neighborhood to be

moves throughout the year for example that $161 on a street that we talked about miscellaneous items probably the biggest reason sometimes is is having that buffer in the in the list there's some miscellaneous has budgeted funds for the miscellaneous work in addition to the 300,000 and the 30,000. No, in the 300,000 are in the base budget. And when we look at this spreadsheet on the bottom of the spreadsheet, each line each row, for example, on a chip seal strip explain um why there might be some

somewhat uh but so you showed us that last year we were like within $1,000 of budget. So, we didn't save we didn't have a lot of reserves in 2025. So, I'm just I guess I'm just still trying to understand how did that amount of reserves accumulate to the level that it did. Well, I think if we went back to last year's list like this one, it was well over 300,000 or $300,000 because of that buffer. And when we ended up at the end of the year, we again ended up lower than that amount at 300,000. And so I I think a lot of that is happening on

told us about what we've spent each year is really important that there was a huge investment made in 2017 and 2018 which is great but now we have this peak you know peak and valley and it it would be good to smooth out that peak and and have you know a little bit higher investment and not not get ourselves into a place where we have to you know do that peak expenditure again. I totally agree. I I agree with with that comment. I think it happened over a number of years. I think the goal last year was to try and expend some of that backlog. Um again, as I kind of mentioned earlier, um between a number of

you didn't have the operational capacity to expend the back backlog last year, even if we had added more streets. That helps. Thank you, Drake. Okay. So that's so some of this is contract work that we're paying a contractor, but some of it is our own staff doing work as time permits and when you have staff turnover then and managing the contract as well. Okay. Okay. Thank you. That that clears it up for me. Greg Waters, I I guess I just want to get clarity real quick. Either Drake or Sam. So, the way I'm hearing this is we have 392,000 in reserves and we have another 300,000 in the budget for 2026 for a total of $692,000. Is that correct?

Yes. Okay. So, the proposal is for 716. So, we're talking 24,000 over that at this point. Uh remember there's an additional 30,000 in sidewalk portion that's not in that 692. That's 692. So 24 plus another 30. Uh add the 30 to the 692. So you actually have $6,000 more in funding than the anticipated expenditure across all contracts. I'm sorry, one more time. So you have the $692,000, add $30,000 to it from the sidewalk budget, maintenance budget, and then so that puts you $6,000 in revenue above the projected expenditure

below about 24 on the 692 is what's projected and estimated for this year's budget. We have 30 on top of the 692 under the budget. The expenditure is estimated to be 716, right? The total funds of the project that are available is 722K. So we're 6,000 less than that. Yeah. Yes. That's new revenue, correct? Okay. So your question if you if you could go back to the presentation, the last slide. Yeah, your last slide I think explains that. Yeah. has the summary of that.

Thank you. So, Dwayne, do you have a um project or a estimate or projection for this um sidewalk pilot program? How far do you think 20,000 will get us? And is it something that maybe we would need to do for several years or

I I would say that we'll we'll use this as a pilot program to project it. Again, we're only looking at less than a quarter of the city. Uh at this point, their estimate to us this morning was they generally see about $5,000 per mile, which probably won't even get us out of that first section if if we're average. Hopefully all of the maintenance program that has been happening over the last se 10 to 15 years, maybe that isn't as bad as some other communities. Um, so maybe that 5,000 will be stretched. I think we'll learn a lot uh with this pilot program. Uh, but calls continually come in on sidewalks.

Okay. Move to approve city council resolution 26-10 approving 2026 street and sidewalk maintenance plan. Mr. Coots will second. We have a motion by Greg Waters, second by Greg Coots on resolution 26-10. Um I just had a question. The resolution does not state um the public works boards whether they recommended it or not. Greg, do you have a can you give us a summary? They unanimously recommended it recommend approval. Okay. Super.

There is a script measure in the uh the meat of the document in the third whereas it references budget year of 2025 that is intended to be 2026. Um so I've made that change on my draft. Thank you.

I see end of the third whereas for should be 2026. Okay. And uh yeah, the document that we have here is Mark Bard's signature. Okay. So with that, um Scrier's error correction are any further discussion or comments on 26-10? Okay. Seeing none, Sam, please call the role. Mr. Coots, I. Mr. Waters, I. Miss Kurler I, Miss Schmaker, I. Motion passes 40.

Thank you, Dwayne. Okay, our next item is resolution 26-11. Sam, would you read that title for us? City council resolution 26-11 authorizing the city manager to bid the 2026 Lakeside Forest main and sanitary sewer project. Thank you. And I see we have Matt Hos from Strand here. I didn't realize you worked on force manes too, Matt, in addition to street reconstruction. So, guess I dabble in everything. Um, what have you got for us tonight?

All right. So, um, if we could pull up the um, planet profile drawings, please. I'm not going to go crazy in depth with the drawings. I'm basically going to give an overview of um why this project came to our attention from staff and kind of what we're proposing to um proposing to to fix uh the issues that Bill and his staff are having out on Ferry Drive. So on Ferry Drive down by Lakeside Lutheran High School, um there's that existing lift station um Lakeside lift station. that list station um connects the forest main that kind of runs north on Ferry Drive up to an elbow that then runs to the east to Keys Street and dumps into a manhole. That north south portion of the force man is having um some breaks over the last number of years that Bill has noticed and has fixed. So that's kind of the first part of this issue. The second part is that there's a gravity sewer in the terrace in the park, you know, parkway there between the curb and the sidewalk about a 300T portion of gravity sewer that has a basically vertical displacement in a couple spots that is causing a a pretty severe sag in the line and causing some backups um within the gravity sewer not getting to that lift station. So, the first part is kind of the force main um repair. The second part is is fixing that gravity sewer. So with the gravity sewer, um the existing water mane and the gravity sewer and the force main are all in very close proximity, meaning within a few, you know, 3 or four or 5 ft of each other. Um DNR and our code states that there has to be an 8ft separation between water and sewer when you're, you know, when you're redoing the water and sewer. So, in order to do the the the

gravity sewer work, we have to actually move that gravity sewer out into the roadway a little bit to get that separation from the water man. Um, we are not replacing any water man um as part of this project, but Harold and his staff has um they have had a break or two. Dwayne might be able to help me with that. Um, but maybe a break or two, but it's not as um, you know, not as critical as this force man. Um, because I think Bill is having some electrolysis issues with that force man. Currently, the existing pipe is a cast iron pipe. Um, I don't have the exact year on that of how old it is, but I believe it's um, you know, probably pushing 60 to 70 years old that that cast iron is. Um, so I'll kind of go back to the gravity sewer. That's a fairly simple design. Um, you know, we're just going to kind of bring it out into the roadway, uh, and bring it back down into the the lift station. The force mane um staff and I were kind of going back and forth on how we want to um fix that or how we want to kind of what's the best way to to go about fixing this force mane. So, initially we thought, well, we have a local manufacturer in town that does pipe rosting um that we used a few years ago um a little bit further north on Ferry Drive, if you recall. Um just north of

Phillips. Say that again. North of Phillips.

Phillips. Yep. Yep. Between Phillips and then, you know, kind of down the hill there's that lift station down there. So, we we pipe braced that. Um, again, as a reminder, pipe bursting, um, it basically has a a metal head on it that you you feed through and basically as you're pulling it back, it rips the the existing cast iron and pulls a fused HDP pipe kind of behind it and it gets placed in the same exact spot um, as an old force mane is. So, that was our that's our first kind of alternative. We're going to have three alternatives on this force pane just to see the different pricing and um what the best you know alternate we're going to have on this. So the first portion is a pipe burst from the for from the pump station just to the bend only just to kind of see get those repairs basically fixed. Um, the second opt al alternative is going to be the same pipe bursting up to that bend, but then directionally drill force mane up to the new Milton Street manhole that we placed. Um, we have we stubbed out this last year about 8 ft of force mane in preparation for this project. Um, just so we can kind of go up to it and connect to it. The third alternative is to just directionally drill all the way from the lift station all the way up to the Milton Street manhole. Basically getting that forest mane completely out of um Lakeside Lutheran's property that kind of runs east and west on Keys even though there is an eman for it. Um it's just it gets it out of that property, makes makes things a little bit cleaner. Um, so that's kind of a very quick kind of synopsis of what this project is. Um, I'll take questions now before we maybe get into some OPCC numbers and and budgetary questions.

So, I didn't know what pipe bursting was, so I appreciate you explaining it. I know there's um another technique where you can line pipes, but that wouldn't be appropriate in this. You can line gravity. You can line gravity, but you cannot line pressurized pipes. Okay. And plus, it sounds like the age of the cast iron, we would really want that to be destroyed. Yep. Rather than just lining it. So, okay. Any other questions? So, this is a bid package. We'll make decisions after we get the bids back on the the three different

Exactly. Yep. So we'll have um it's a little bit so the last few days we've actually changed up a couple things. Um so your your numbers are going to be relatively the same of what you're seeing here, but what we're going to do is we're going to have a base bid of the gravity sewer only work and then we're going to have three alternates below that um with the three alternates that I described. Um so what you're showing here, we have the base bit as the pipe bursting with the gravity. We actually pulled the gravity out on its own just so that we can analyze the the force main work uh separately and then make a decision on um the numbers that come in what we want to do. So we'll have four options.

Uh you well you will be doing the gravity alone. You know that's that's one and then three force main options to do.

Yep. I will I will add um this project being so close to the high school. Um in our contract we have they have to start after school have to end before school. Um Dwayne is also doing Dwayne and Willie are doing the the chip seal on Ferry Drive this year. So we discussed with staff during our kind of our review meeting that initially we were going to do kind of a full width pavement on Ferry Drive. Um, but after learning that they're going to be doing some trip seal, we're just going to do a patch on that gravity sewer. Um, just so it reduces the cost of the project.

And I was going to actually ask that, but I I didn't look back at the um sheets from the prior um item, but I'm assuming it's a while before that section of Ferry Drive would need to be reconstructed. Yeah, I I would think so. Fairy Drive was uh the last cycle, last seven-year cycle was a milling overlay. Oh. So, we're looking at a chip seal this year, probably another chip seal in seven years. Okay. Um probably quite a while. 14 15 years maybe before it gets to reconstruction. Okay.

Um so, just kind of give you an idea on some kind of budgetary numbers. Um regardless of the the alternates that that come in with contingency and engineering fees, um we are currently estimating that all three or or four options that we're going to basically be deciding um is lower than the $385,000 CIP number. So, um we're looking good there.

Let's hope it comes out that way. Yes. Any other questions on resolution 26-11? So tonight, this is authorization to bid. So it's being requested and then we'll see it back again to approve. Correct. Lowest bid. Paul, we're explored recommended authoriz authorization to bid. Thank you. Any other discussion? Otherwise, we'll um look for a motion. I move to approve city council resolution 26-11 authorizing the city manager to bid the 2026 lakeside force main and sanitary sewer project. Second.

We have a motion by Mary Schmaker, seconded by Greg Waters. Any further discussion? Seeing none, Sam, would you call the role on 26-11? Mr. Waters, I. Miss Curler, I. Miss Smeagger, I. Mr. Coots, I. Motion passes 40. Thank you. Thank you, Matt. Uh, our last item under council business is resolution 26-12. Uh, Sam, would you read that for us?

City council resolution 26-12, bid package award authorizing the city manager to exe execute a contract with Forest Landscaping and Construction Incorporated for contract 01-2026. Thank you. I see Matt's still at the podium, so I guess this one's you, too.

Yep. So, um, Brookstone, we, um, we opened bids on January 22nd. There were 10 biders, um, which was fantastic to have, um, a good competitive bid. We haven't had 10 biders, I don't, at least since I've been working in the city. So, it's it's really good. the the contractors um obviously saw this project as very favorable and and wanted it. So, Forest Landscaping was the low bidder at 995,000. Um Strand's OPCC was um for the base bid was 1.1 million. So, they were under underneath our um our OPCC number. Um, one thing that doesn't include is not included in your um, in my letter, which I apologize I omitted, but the alternate of Brookstone Drive also came in lower than our OPCC number. So, we are also recommending um, award for Brookstone Drive as well as Brookstone Phase 9.

Any questions for Matt on this uh, bid? and public works board um looks like five to five to nothing um recommended it. I just have one comment. Yeah, I have one comment. I um it's nice seeing 10 bids. I've haven't I've been on council a year and a half and I don't think we've had a scenario where we've had such a large number of participants. So, that's a nice sign. I've never seen 10 biders on a project. Yeah. Oh, well, good then. I It's a good observation then.

One thing I want to recognize that I think um city staff have been very good at is getting bids out early in this in the calendar year because I think that gets us the most, you know, the greatest number of contractors that don't have their schedules booked yet. So, I know that's a strategy that we've you've used for many years and that's great. That helps us, I think, get get the most competition that we can. Any other questions, comments? Is there a motion? Move to approve city council resolution 26-12. Second.

Motion by Greg Waters, second by Mary Schmaker. Any further discussion? Seeing none, Sam, please call the role on resolution 26-12. Miss Curler, I. Miss Schmeaker, I. Mr. Coats, I. Mr. Waters, I. Motion passes 40.

Thank you. That concludes council business for this evening. So, we have announcements and recommendations for future agendas. Um, Drake, anything you want to uh share with us this evening? Uh we should have a presentation of uh potential options for um uh food service at Sandy Beach within the uh stated goals that the council um came up with uh during their work session. So there will be a list of different uh examples, case studies we call them, along with some uh estimates of of costs um which should align with the council's goal of having um that piece of it uh in early March for consideration.

Thank you. Fantastic. Any other recommendations from council members? Greg on the tree resolution. We should see that by the next meeting. And I got recommendations back from city staff and uh I still want to review it before I send that back, but that should happen this week yet. So that should be coming your way. So that's the um tree ordinance and the propos 594. Great. Thank you for um your diligence on that, Greg. You only got a few more meetings left to wrap that one up. Three. Yeah. Great. Anything else? other council members. Okay, seeing none, uh this meeting is adjourned.

Thank you. Thank you everyone.