City Council - Regular Meeting

Are you ready? Good. Okay. I'm going to call to order this meeting of the Lafayette City Council. Call to order. Before we hit the flag, I do just want to acknowledge and recognize that today is Oregon's first uh youth suicide awareness day. Um I felt it important for us to acknowledge it. Um especially because it came out of um the heartache from some of our McMinnville High School students. Um namely M. Oh, I said her name wrong. Sorry. Michaela Michaela. It's Min. Min.

Sorry, Mayor Morris, if you're listening to this and I messed up your granddaughter's name. Um but just real quick, uh so it also was pushed through by our representative, Lisa Elmer. Um, but for those not aware, Oregon Youth Suicide Awareness Day will serve as an annual opportunity to educate our communities, recognize warning signs, reduce stigma, and connect young people to professional mental health support. It will foster compassion, open lifesaving conversation, and strengthen early intervention before it's too late. Um, most importantly, it will say to every young person in Oregon, you matter. You are not alone. Your life is worth fighting for. So today is the first one in Oregon and I think it's kind of cool that it came out of our community. Um but with that, let's go ahead and do our pled.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Um candidate mayor Boston present. Councelor Bos here. Councelor Cwell here present here. Councelor Kit here. Councelor Mackey here. Or Mayor Minson

here. Okie dokie. Citizen input on non-aggenda items. I do have one to read, but before I get to that, is there anyone in the audience that has public input? I don't think so. But we're not flipping. No crowd. No.

Okay. Um, so this one came in from um Valerie Howen. Um, you might know Valerie, one of the elcat ladies. Um, and it says, um, it's regarding slats on fence and dog park. Congratulations on officially making the dog park a quote unquote real dog park. This is great news for the community. I heard that part of the plan was to put slats in our fence that runs alongside the park. I bought this house because of the dog park. I love sitting outside in the morning and evenings and talking with people who bring their dogs to play. Having green space right behind us there is a huge plus for those of us on this side of Bridge Loop. I know that my neighbors also enjoy this perk of the loop. Those that have dogs can let their dogs run alongside the fence and play with the big. We have seen couples who were pregnant in 2021 and now bring two kids and two dogs to the park. We have met people that we never would have met if we if it weren't for the dog park. And bonus at Christmas at Christmas is that we look at out our back windows and see the Christmas decorations at the apartments across the street from us. If you feel privacy is an issue, it isn't. A closed imprison yard feel isn't why we purchased our homes here. We would suggest instead of slats in the fence, you plant a few trees and add more benches. I know I'm not alone in this thinking that I have the best spot in Lafayette. It is truly worthful to have that park right outside our windows. Valerie Parson's 11:05 Bridge Loop Lafayette.

So, I thought the slots were just going to be in the middle fence that's running down splitting the two areas. I didn't think the slots were going to be on the outside. Yeah, like a privac like a privacy barrier. That's what was drawn in the design standards. Oh, I misunderstood that. Yeah, we can talk about that next design discussion though.

Bet. So, so we accept we thank you Valerie if you're listening or whatever for sharing this with us. Um and it will be taken in consideration as we move forward with the park plan. Okay. Um any other Okay. Um additions or deletions to the agenda. I do have one. Um Brandon is aware of this. our city lawyers uh aware of this. It's just quick housekeeping. Um if you guys are okay with adding a very short discussion on the planning commission um specifically the non-performance of duty municipal code 2.065

if everyone's okay with that. Um it'll just be a couple minutes and we can put that under 7B. Good with that. Okay. And I was hoping you guys would be. So here's actually just it's because it's got a municipal code I but it's very fast. Okay. So with that consent agenda I'm just looking if anyone doesn't unless someone needs to pull something if someone wants to I move to approve the consent agenda as presented. I'll second it.

Okay. I have a motion on the table to approve the consent agenda as present presented. Um since consent agenda there's no discussion. Uh Kennedy, can you please call a roll vote? Council Mackey. Hi. Councelor Bill. Hi. Councelor. Hi. Councelor Fson. Hi. Uh councelor K. Hi. Councelor Bwell. Hi.

Okay. Passes. Brandon. Go ahead and order that. Um, awesome. Why? Because I know they're waiting on that. Um, so 7B. Basically, this is just a real quick um, municipal code 2.065. Yeah, we 78 first. Oh, okay. I forgot I was going from six to sorry. I just wanted to point out on this um, it's so the date and time is Thursday, September 11th. Did I? Yeah. Was that on the agenda? It um it was in the email too, but I'll let you guys know. Thank you about that. Okay,

let's run back. 7A Lafayette Municipal Code section 7.3 door-to-door solicitation revisions.

Thank you, Madame Mayor. So, um after the past few months, I know we were discussing um some of the solicit uh soliciting issues and concerns uh with the community and council. uh spoke with David a little bit about how we want to draft this. There were some concerns he had about um canvasing with political um religious ties and exempting them from having to actually get a license um because of some Supreme Court rule Supreme Court rulings. Um so he wanted he wanted to memorialize that in there. He also mentioned the discussion about the $10 business. The from the discussion that we had, it seemed that like we wanted them a to be treated like a business, some sort of just regular business registry, but then also um look at a mechanism for enforcement of certain hours that was drawn in here. We looked at doing um 7 to se uh sorry 9 to 7 or um upon sunset and I think there was some concerns last month from the different uh dialogue that well 6:00 may be too early 8:00 may be too late darkness may be perfect so I I think we balanced out 7:00 or sunset so obviously if it's summertime the latest you're ever really going to get is 7:00 um and you'll probably start seeing that tick up about late April, early May. And then obviously once the the clocks fall back, early November, late October, depending on the year, you'll start seeing people no longer coming after pretty much they'll only really have until 4:00, 4:30 because it gets dark fairly quickly out here. Um, and we also want to memorialize um the original draft that you got didn't address the badge fee and I think that got overlooked. Um the big thing the big thing the staff wanted to address was the amount of time and cost it was to present and furnish the badges. So not only would they pay

sorry you the badge is what we've always referred to as the permit

yes the the permit the badge for for each of the badge. So we we we we hold them to accountability with operating as a business which I think that's kind of the the discussion I got from council. And then addition to they'll have to each they'll have to pay the $25 badge fee for all members who come into the office. Um and then we also put the the quote well the the time um the time regulation on there as well. And then David wanted to be able to make sure that um the issues with religious and political canvasing were tied to that too and pulled out of some of the code. So this is only a I don't want to do this. I don't want to bring a draft ordinance and then have it get pushed back and say no, we want this, we want this. I'd rather have a general consensus to do a first reading so we're not going back and forth. So, we do this, we have the we do the two readings, then we have the 30 days and that should line up perfectly with the new year and then we don't have to, you know, worry about going back and forth in the springtime. So, um, this is still open for discussion. If there's any concerns, I can bring them back to David. David is also available via via Zoom if you wanted to jump on real quick. he can also come on as well. But I think from everything that we reviewed on the meeting and then based on his legal standpoint, we feel this is pretty good. Um I know there was some concerns about limiting the number of um people who can actually get a badge. I don't know how serious that was. That can be something we could discuss too where you know there's going to be no more than three or four or five people per per company or if it's 12. I don't know if we want to limit the amount of people who are going to be in here for that organization. That could be done as well.

The purpose of that an overabundance of, hey, we have 15 people in town. Oh, yeah. I just don't think we've seen that. I mean, the situation would be a company says, "Hey, let's send 10 people so we get every house today." Yeah. I just don't think we've seen that. I don't know. I think I have with the pest control companies. I think that's just a lot of different pest control companies. But that's still an option. The um badge per person that then would balance out. They're only going to send as many that's worth it to them if each badge is going to cost, right?

Yeah. And that would be a big thing on our end because we don't want to create a financial barrier for somebody to do that, but they are in they are looking to gain sales and if they feel that the $25 isn't worth it, maybe it's not something that we feel that we want in the I mean, if they're not willing to pay a $25 badge fee, is that somebody we want going door to door trying to sell good? I I don't know. There's that. My concern is the cost and times that it requires to do this. Oh yeah. There's one company that's okay three that's fine, you know, but then if we're putting a limit on that number and then there's a company with 25 people, we're not really recouping Yeah. the cost to do this. And so I think it should just be a straight per badge that's issued.

Yeah. My only other note is on the enforcement and penalties. Uh the city shall be responsible for investigating complaints. I mean, I assume delegation, whether it's code enforcement or sheriff's department, we're we're good there. Yeah. Correct. And then also that $500 for each offense includes them not having a permit. Correct. I would revoke it. Yeah. You would revoke what? Their permit. No, no. If they come to my door and they don't have a permit. Oh, they're getting kicked out. Yeah. Yeah. And then they get the fine. Yes.

Yes. And so when it comes to the enforcement, obviously if it's if it's at 4:15 on a Tuesday or Thursday, we'd be able to they would call in the city hall and we would direct uh PD to go out there or we would try to address it. But a lot of these things happen after hours. So that would have to go into PD. But if it's during hours during city hall, we would do our best to make if it's 8:30 at night, that also would then DJ gets a call and then he's like, "Hey, you're in violation." And then since this is going to be a code, they have the ability to site for from municipal code. So they'll know if you all approve this, they'll know after dark and after 7 p.m. If you've had a conversation with them and they're back or you see them, they don't leave. $500. Or if you just have a doorbell, camera. Yeah.

They tell you. Yeah. That would be the thing that that's burden of proof. And I think that is burn and proof in code cases we've used before in other criminal cases. Yeah. And so I I think my biggest thing is is that we do this well which so I appreciate you bringing it to us because this is one of those hot topics with the community where every you know not rumor mill because it's not rumor but you where you know oh you go do this you do this and so if we do make any kind of big changes it'd be nice to have a quick cheat sheet. Yeah, it'll be communicated what we update with that in the newsletter and like something very simple like oh if X do X um

and would this follow um the same suit in terms of other code enforcement of keeping track of hey there's been a complaint on this specific person or Yeah. Yeah. Because like we do a code case or PD you know every month we get you all get what type of pace it is. It would be the same thing. So if we need to go in line and say, "Hey, this is a problem area in this one part of town." Maybe, you know, I don't know what that looks like now, but yeah, we can we can zero in on who, what, where, when, and why. And I know that we're not the only city that's exploring all this, too. Hot topic. You know, it's not just Lafayette being overly strict or whatever. I think a lot of cities are starting to realize that

making sure that their codes are correct with the religious and um other exemptions. But and that's that's one thing Dave is going through now because we talked about charter stuff and code stuff. There's a lot of things that need to be and updated because of state laws and whatnot. But obviously those are things that we approach as we come to it. Did I read that we're simplifying? I know right now it says like in order for a no solicit solicitation sign to count it has to state the code. Is did I read that we were making it very simple? It just needs to say no solicitation.

Yes. That always I mean before I ended up on the side of the table that always was like how's someone supposed to know that that generic no soliciting sign doesn't count. It has to have the Yeah. No solicit under privacy right. Yeah. No, I'm just saying in general some people it shall be unlawful for any person entered upon a private property for the purpose of soliciting or canvasing when the property has clearly posted a sign saying no solicitors, no canvases, no trespassing. Now, if I am running for city council and it says no solicitors, that may be an issue on Yeah,

I'm not a solicitor. I'm a canvaser. So, this so this would be an education. If you don't want a canvaser, you probably would want to put no canvaser, but some people may be more accepting of having a political or religious entity coming to the house than a salesperson. Yeah. Well, and I just know that now ours says like no soliciting and states ordinance blah blah blah blah blah on it. And I'm like, how would anyone know that they need to add that? So, I like that we're removing that. So, yeah, you don't need informal vote. One question, too, on your on your email you sent out today. It says the in addition to the $100 business registration, $10 fee. I mean, there was a zero me mistake. So, the new one has $10 on it. Okay.

So, that'll be a part of the packet. I couldn't find $100 anywhere, but willing to take a No. Yeah. So they'll pay their yearly fee and then then in addition to any person who comes to solicit would have to pay the $25 badge fee to recoup staff time and the cost of doing the badge which was a big issue on the staff because we were giving out these badges and we were never receiving the the expense back for the cost of service. Understand that I think that's exactly is this going to apply to reimbursement and all the garage sales here in town? No, that would I just want to make sure that it's still separate and our girl scouts if they're selling cookies. They they are considered a

nonprofit. That would be something. You go to a garage sale and says no trespassing. Well, I just am the fee to get the badge because um yeah, they would be subject to the the 501. That's to make sure. Yeah. Thank you for protecting my grass over the Oh, yeah. Well, okay. So, this is just a discussion. Unless there's a consensus on to change something, we will bring this back next month as an ordinance. I think it sounds Does this kind of accomplish what we were all talking last month? There's something I missed. Yeah, I see Joe's nodding to bring it back.

Okay, now 7B real quick. So, this is um Brandon and David is aware of this. Um it's just housekeeping specifically the aspect of um in the planning commission our the municipal code actually discusses how like um if somebody um misses three meetings in a row or um more than half and it gives very specifically that the ex excuse like the person being excused um has to come from the chair and randomly through going down the rabbit hole for something else um with some old um minutes and stuff. Um it it was found that and talking with Brandon that currently it's just a default excused if someone um alerts ahead of time

and it never has the chair saying you know making that decision if it was an excuse or not. Um and what's happening is it takes away that ability for the um non-performance of duties if it's just if the chair doesn't have that thing. So this is just basically asking that um we give staff directive to please have the chair um specifically say that it's excused instead of just automatically putting that on the minutes if that makes sense. Because right now it's like, you know, it's like when you go to work, you either call in sick or I'm not coming in or no call, no show. And then no call, no show. It does happen sometimes, but

yeah, sorry. I was like, this is just a discussion. This is just a discussion item to um basically give to Brandon a directive. If I may, I don't think we need much discussion here. The the rules of the rules follow the rules. that it's me just basically I can't give a directive to staff by myself and so I'm just asking to give directive to staff that whatever was the standard

standard which the minutes weren't very regular with that anyway that it needs to have the chair say it and to set an example like I was talking to Kennedy um for instance councelor Burroughs was gone last month that I knew he was gone and it was I excused it to them but I would say in to set you know even though we don't get we can't remove counselors or whatever for non-performance it still would set that I'll set that example of like oh yes he is gone he is excused or whatever but this just make sure that because these are these are non-elected so you wouldn't have that it would be planning commission so I think I think we can make this pretty short and sweet I think

follow the rules the rules are the rules if we if we don't like the rules we change the rules these are the rules y so I'm not asking change the rules I'm just saying let's just Okay. So, Brandon, are we good with that? Mhm. Okay. Okay. You're basically saying it needs to be said out loud. Yeah. The chair needs to declare it. Say it out loud. Say out loud. Yeah. You know. Okay. Cool. Thank you guys. Um, next up, I just lost my agenda. What's next? 8A. 8A. Resolution. There we go. 8A. Resolution 2025-08 establishing a temp permitting system and fee for outdoor dining for the city road.

Random.

Thank you, Madam Mayor. So, this uh has been in the pipeline for a few months where we discussed the item regarding um the business owner coming to the city asking for approval to operate in a rightaway. Originally when we drafted this resolution, we went back and forth on do we want to just do the seating or do we want to give the opportunity for other things like signs uh t- signs you know any type of other business um enhancing um item but we felt right now outdoor seating was the topic at hand. Let's just work on outdoor seating. Um this resolution allows us to temporarily grant revocable permits. What a revocable permit is is if a b a business owner says, "Hey, I want to put five tables and 10 shares out in the um in this part." We go by we we me public works measures the distance of the rideway measures to make sure there's an ADA comp we're ADA compliant for uh accessibility and then if we have the wiggle room on the side of that we'll grant them in this case of out um of um the vault they would have about 2 feet to operate in which would be one of those small circular tables and um so then if there are any issues with any complaints or if we have to do work for a utility we would be able to revoke that permit because that is city property. We we own that property. So, we would be able to revoke that permit. It also um it also establish um a fee structure. Um a fee of $5 per seat per month. Um we were looking at a way to equitably charge every single business without a percentage. Something that would be fair that would at least give some type of collateral. If you really want to do this, you you need to pay the fee to operate for enforcement, administrative, the little things that would come with the oversight of allowing the rightway to be used for for commercial sales. And then obviously the administration delegated to me. I would be able to revoke a permit or um create

the permit application, revoke it, collect fees, etc. And then if there's any issues where we um have to revoke, I have all revoking authority. So can I jump in? Uh, I talked to Brandon a little bit about this a couple weeks ago. The reason for the $5 per se per month is if it's January and it's raining all the time. It encourages business not to just leave a bunch of tables and chairs out in the middle of the ride away more than they need. Right. Yeah. Because originally I think we were talking about like a monthly or yearly or five monthly fee. And I said, "How do you feel about this?" And we we talked a little bit about on an equitable standpoint, but also a way that we could recoup the cost of service provided in the right way. Now, at the same time, at $5 per seat per month, one person sits out there a month, they're going to make money, right?

But at the same time, it encourages them not to just leave tables and chairs out there through the rainy ice storms or something in the middle right away. Yeah. And for me, I I tuned in on like, okay, they're not putting more chairs than they really need to, right? That they're really or I can do this, I should do it, and Yeah. Just that little bit of check and balance. Defining seat is literally per chair, not tables. Yeah. Okay. something you want to put a chair out there just like this. Be weird, but yeah.

And I and I think this goes to accomplishing something with LDA and saying, "Hey, you know, we're doing what we can to bring something to downtown." I mean, I don't I don't see more than a handful of businesses using it at any one time, but at least to set something up for the, you know, for the possibility later on down the line as well. And what was temporary as far as temporary annual every year or is it just you're going to do monthto- month? Well, well, temporary is because it's it's public owned property. So, if we need to use that public owned property for public service, we have to pull that away and and right away we'll always take precedence over um over a private property when it comes to the city needing it for a utility. Okay. My assumption is most businesses that want to utilize this will be maybe April through September.

Yes. Yeah. So it would be uh April 30th you would pay for the month of April what you had out there or are you going to try to get them to predict what they're going to put out there? We talked about that a little bit. I think they're going to predict it and then it probably be easier say hey let's just do a blanket. We're going to do a blanket four months to try this out and then they'd come back. That's where the the $5 fee comes in because we're going to have to enforce and we're going to have to make sure that we're following up just like we do regular business license. Hey their their their three months is up. Hey, let's let's go let's go buy let's say hey are you gonna renew it again? So that's why this $5 isn't like a tax or like it's it's to to recoup the enforcement and administration side.

I was just wondering if it would be possible for the business to um request the term of it. You know the the vault walked in in May and said okay May 1st I want to do May, June, July, August, September and I want 10 chairs a month. Can I can I do they can they can uh set up the term. But one thing I'm going to specifically state in the application process is it's these are these are non-binding seats. They need to be brought in every night at closing. Yes. I think we're all on the same page of that.

I don't want us to get in the habit of police or code enforcement or everybody getting calls. Somebody's so that's that's what we're here. You bring it in every single night and that's part of the revocable permitive. I get calls that you have the seats out at 10:00 on a Saturday and you're closed. Monday morning I'm coming to you saying, "Hey, this is this is your this is your one. This is your one. Give me after that we're going to revoke the permit." Nobody wants to do that, but we would give them we just like any other code enforcement issue. Talk to them first. Talk first and then don't do it again. Hopefully they don't have to do it again. Well, we told you twice. So LCC is going to have to be involved a little bit. Yes, we have to make sure that they have their outdoor parameters. That's all going to be a part of the process depending on what type of student they're going to do. You know,

the question I asked Brandon this week was when it said of other public uses of space because I was specifically I know there's not many areas that can utilize this, but it's not they don't they can't take over parking. Right. Right. Because that's where I'd be like I want to know that the other businesses are okay with it if they're allowed. Now, that would be something now if that was something where the council wanted to do something like you see in um Beaverton or Portland where you're allow you're literally coming into the the what would be considered driving or parking. That would be a whole different thing. I don't think we have the right away for that. Right. I was going to say that's their property. Yeah. Yeah. Okay. Okay. So, um it's an it's a motion resolution so I don't have to read anything. Right.

All right. I just need a motion. I move to adopt resolution number 20 25-08 establishing a temporary permitting system and fee for outdoor dining in the city's rightway as presented. I'll second that. Okay. I have on the table a motion to adopt resolution number 2025-08 establishing a temporary permitting system and fee for outdoor dining in the city's right away as presented. Any further discussion? Okay. Kennedy, can you please call vote? Councelor Pollson. Hi. Councelor Freswell. Hi. Councelor Burrow. Hi. Councelor K. Hi. Councelor Goen. Hi. Councelor Mackey. Hi. Okay. Passes. We now have a please to sit outside.

Yeah. Or the the path to allow that to happen, I guess. Okay. Um 8B bioolids management plan update. And I happily yield this to you because this is not my wheelhouse.

Thank you, Madam Mayor. So, um, as we're going through the DEEQ permit renewal process, um, DEQ said there's been some regulatory, um, up updates to the bioolids management plan. And as part of the permit process, which will also precede the wastewater facilities treatment plan process, um, we need to um, have tetra check um, update the bioolids management plan and um, it's about a cost of $16,000, $16,550. It was unplanned. Um, we should be pretty good out of materials and services. Uh, but just in case we just in case it's not at the end of the year, we would fluctuate that over to the contingency. I try to budget it pretty pretty tight when it comes to expenditures and sewer. And so I feel pretty good that'll come out of M&S, but as we get towards the end of the year and and we need money here or there, we may just choose out of the contingency whatso um unfortunately this is a regulatory requirement that's part of the permit. So,

Brandon, what's your what's your discretionary authority? Uh, $15,000. Okay. So, if this were $1,551 less, you could have done this on your own. Yes. And if we don't approve it, our DQ permit would be denied. Yeah. So, this is to me. Okay. So, I move to approve the scope of work and fee of $16,550 for the bioolids management plan update as presented and authorized staff to proceed. I second that. Any further discussion? Kennedy, can you please call roll vote? Councelor Golden. Hi. Mackey. Hi. Hi. Councelor Pawson. Hi. Councelor Kreswell. Hi. Brass. Hi.

Okay. Go ahead and move over that. It passes. Moving on to department reports. Brandon, is it okay since since PJ's here? Sorry. Deputy Morrisy, since he's here, is okay if I just see if he wants to say anything since he's usually not. I don't mean to put you on the spot. I just want to acknowledge the fact that I really don't have anything. Okay, we hear from you. We see you all around. I say I've seen you a lot on third lately. That's not good. What?

They actually give us like extra grand money to fund overtime shifts. uh you know focusing specifically on like pedestrian violations, cell phones, uh what else? Seat belts, stuff like that. Yeah, I think last month was um cell phones and seat belts. Was it because you were off and you know, you had some of your peers here.

So, a lot of a lot of the guys like to work their overtime shifts in Lafayette because it's a busy city, you know, lots of stuff to do and they just know it's a friendly environment and they uh you know, they'll issue the tickets in municipal court here and stuff. So, it really helps uh generate that. So just keep that in mind that deputies they feel welcome in the city and stuff and they come here and spend that extra time enforcing laws here. They could spend it in any of the contract cities, but Lafayette is kind of a a hot spot. So I've seen it a couple times. Not behind my car.

I did see a nice shiny uh sheriff's car out the other day and I was like, "Wow, that looks different." PJ's upgrading. I saw two one night at the same time as I drove through town and I was like, "Oh, but you know, especially because a lot of it's the people driving through town. It's not our locals. Not that there should be, you know, if they're going to get pulled over, I'm happy to have them." Last month it looked like you guys had a show at the gas station. Yeah.

Or five or six of you and then I saw a state trooper and I was like, "Well, whoever is dealing with that, I wish you luck." We just stab testing a new crunchy chicken is really good by the way. If you haven't had it, you should get it. You know, I'll mention because I think I know what you're talking about. It was like 10 o'clock. Yeah, it was Yeah, it's still an ongoing case, so I can't, you know, say too much, but basically a guy was uh on a motorcycle, suspended license, bunch of stuff, ended up fighting cops, trying to pull a gun on us while we were fighting him and had like, yeah, like that part of behind you going,

he had like 900 grams of ketamine in his backpack. Some method do that. Well, I'm glad you got him. Yeah. Yeah. I'm glad you got all right. Thanks. I'll have to Google what that is, though. I'll be honest, it's the first time I've seen ketamine in real life. So, it actually I just had that come up actually in a month. Yeah. Crocodile prescribed. No, I don't think in that. Any questions for me? No. Good to see you. Okay, now backtrack to nine. Whatever order you want to go, Brandon.

Um, unless anybody has any questions about any specific report. I got some notes. Actually, quite a few notes. Um, so, uh, I will start off real quick. We have November 5th in Newberg. We have the city county dinner. You all have the invites and your emails. Due by tomorrow. Yes. So, I need to know like ASAP if you're gonna want to go. Um RSVP said the 6th and the invite said the 5th. So, it's it's Wednesday, right? It's Yeah. November 5th. So, if you want to go if you want to let me know at the end of the meeting, that's cool. I just probably need to know ASAP. All right.

Um I want to uh praise uh our city recorder Kennedy. Uh recently the state went through a retention schedule mapping process update and Kennedy was on the steering committee. So her name is a night nice bright shiny colors of the state now. So the new the new state retention schedule was worked on with Kennedy. So congratulations for being here such a short time about a year or so. She's really um really making her way with the state. So um and you know becoming a leader with all that good stuff. So congrats on that. Um, so after the uh, youth safety town hall that Mayor Malcolmson held with some members of the school district, um, there was a follow-up with McMillo School District, Northwest um, Christian Church and the city. And there was actually some major progress made on like a youth night um, that they're going to try the first one in November.

Oh, great. And then do a second one in February. So, we're going to be looking out for volunteers hopefully with that. Unfortunately, the first one may be the same day as bingo. And I know we'd love to have two or three of me, but unfortunately we can only have one of me. It's so it's a um using Washers gym. So like an open gym night for the middle school.

Yes. So yes. So we'll be using Washers gym. What I'd like to do is look at these first two events and then maybe possibly discuss with the city. Maybe we can do something a little bit more longer term that can support the youth either with like a recreation program or something on a very small part-time basis. I just want to get the data first before I bring it to this council to discuss going into the next year if this is something we may want to do. Um, obviously it would be a low cost, loweffort type of thing. Well, low cost, high effort, but you know, major impact. Um, but I'll probably come back to that maybe March or April depending on how that looks. Um,

pretty cool because we're um partner not partnering I don't know what the official term you want. We're teaming up with the school district and then it just happens that the community organization that was interested um that the school district considers it that they even us as a city we wouldn't have to pay to use the gym. So it's just that whole let's come together use resources together and that's kind of cool. So um I hope I will hopefully be able to be at the February one and I'll show them my New York City street basketball skills. So, we don't know how long this program is going to be, especially if I'm there shooting balls and we get councelor Go get involved and councelor Cardwell and three on three set. Um, see how we left off.

Uh, the transportation system plan update is going through the final review at the state. Um, hopefully we should have something by the end of the next week or two and then I will move on with our internal contractor selection committee and then we will then start going on through the public processes. Um once they do that, we're probably looking at 18 to two years out. Dayton started theirs in 2024 and they're finally going through the first draft process this week. So it'll be a little bit of time. Um the COG was awarded the regional water technical planning grant, some of the things we've been talking about on the regional water and where we see ourselves by 2050. So the COG will be working through consultants with that and then they're going to be working on a a planning team um working on resources what other cities have what they can bring to the table future planning and water demand um also the 2024 total daily total maximum daily load which talks about our daily um sewage load coming into the system um and our education about it was approved by DEEQ um Russ um councelor Burroughs and I will be meeting with new Carlton and the Special Districts Association of Oregon to talk about the future of fire services in um Lafayette and Yamhill County. This is just our preliminary conversation on the council wants to look at moving to the next steps of fire services. You and I will probably bring back something next month or so if there's any substantial out of it. But it's just an initial discussion and since councelor Bros is the fire liaison, he was invited to be in those discussions. Um we um as I let you all know last week the housing capacity analysis grant was app was approved by DLCD which is perfect as we work for our transportation system updates. We will be working on a buildable land inventory and what type of housing capacity we can achieve in Lafayette over the next generation. So those will both be going hand in hand. Um, next month, um, me, David, and the city of Dayton are working on the final touches of theou

for the share system on moving back on that a little bit while they decide what they're going on with their water. So, we're working on a little bit of that. I have a little question on one thing. I don't know if it's going to be achievable, but we'll all bring that to you next month. Um, if we feel it's a sound uh a sound document. Um, headworks. As you know, in the budget time, we were talking about the headworks and the screens needing be to be repaired. Um, instead of spending $500,000, we spent about 30,000 on repairs and they are officially not working. So, we are for the for the foreseeable future, they're going to be um coming in daily and they're going to be doing manual removal. Um, they'll be coming in twice on weekends. So, initially we'll have them coming in their normal day, the normal early part of the day, but they'll be coming back in the afternoon. Um, that is only temporary. Um, we talked with a couple of contractors. There are some options we can bring to the council. One of them is renting out one for $5 to $10,000 a month, which would be about $130,000 a year.

Don't feel comfortable doing that. Um, also was made aware today that um we're probably looking at a 16 18month lead time on getting a screen if we were to actually order one. So, first thing Monday morning when Jamie and Greg get back from vacation, this is going to be the thing that we're going to be working on. That's be taking a lot of my time over the next few months, but I don't like staff having to do that manually, but I also don't want to spend $500,000 on something that may not get us to where we need to be with the facilities plan. I had mentioned um I think in one of my wrap-ups that Gordon feels comfortable that the current screen setup will be what will be in the next uh the next however we go forward the wastewater treatment plant. But I don't feel comfortable bringing something to you to spend money on if DQ has not approved it. That would cost me my job, cost you your seats, and then I wouldn't do no well for nobody. So, I don't want to I don't want to spend that money if it's going to be wasted. So, this is going to be a big battle over the next few months, but me and Jamie and Greg will try to pencil something out to bring back something at least on a temporary solution. So, waste water's okay. The solids will be okay. Other cities do this. This is something that's part of our plan if need be. It's not the end of the world. I talked to the staff today. They they they may not be the biggest fans of it, but they understand not wanting to spend wasteful money. So, even the staff knows that while it's a nuisance right now, they know the burden of how much how much this is, and they would hate to spend that money as well. So, I think we're all in this together right now while we work through this.

So, is this all the more reason we need to figure out how to get a new treatment?

Yes. Um, and they mentioned to um it's 25 years old. This probably should have been replaced about 15 10 to 15 years ago. Um I may not be here in 10 or 15 years, but I highly recommend anything that we that comes out of this we really hold ourselves and future councils and future staff accountable because we do not want everything the burden that we're about to take on that we take on in the past few years is because of poor generational planning. So, as we talk about next week's strategic planning session, we need to look out not just five years, but building those five years for 20 and 25 because Lafayette 2050, we don't want them cursing us out for not not preparing them for the role that

Well, won't a full new facility resolve this issue? Yes. Well, either we're trying to avoid a complete brand new facility because a the flood plane regulations are going to take us years to get through. Just trying to see if we can expand on the current footprint. That would probably be a lot cheaper. That's looking at 8 to 10 million compared to a 15 to $16 million project. So discussion for next week is

yes. Um couple more things. Uh headworks and removal. Okay. Um so um some of you may know actually you all know Nicole who was with us for about a year um got another opportunity to go to school in Washington. So, we are in the process of hiring another community development clerk. We actually got some fantastic applications, like probably some of the best applications we've had for any position yet. So, I feel pretty good that we're going to get somebody in in here that's hopefully we can keep a little longer and make we'll be a little bit focused more on staying in Oregon long longer longer term. Um, ODA bill passed last month or last week, I'm sure you're all aware of. So, that'll be that'll be something the city can look towards in the next two years. Um,

bridge street striping is um, just about complete. They were out there today with some of the wetness. It's kind of put a damper on some of the project. Um, but we should all be good to go soon. The final project will be closed out with the pedestrian crossing. And lastly, good news to end today. After four years, um, the water meters have finally been completed. As of today, every single residential meter in town is now radio read. So, um I'm going to be talking with Jamie and Greg and the budget committee on how we incorporate commercial meters in because obviously the original the original program was the residential meters. We want to obviously commercial meters are much more expensive and we have to pay for those. So, how we incorporate that into the next few years budget. Um obviously commercial and industrial meters are going to be our biggest users. So, we want to make sure that at least from that standpoint, they're also on that same accurate grading scale as our residential customers, but we'll work with the budget committee now that this one's done. Um, so after four years, that's finally done. So, um, it's a major I mean, it's I know it's boring and most people out there won't see it, but we'll see accurate reporting. And we're already we're already seeing our water loss numbers that we

got hand raised. Councelor Carwell, sorry to interrupt. Uh, how much how many hours does it take for the staff to do the temporary cleanout? What what's in like how much money is that?

Oh, well, I mean, it's just going to be a part Well, now that we have three full-timers pretty much um at the wastewater facility, we hired somebody from Maine who actually answered, like I mentioned my email. So, he's uh Chris is also very experienced as well. Um, it's just going to be more of the overtime cost on weekends. So, it'll be an additional call out and then overtime. That's only temporary. This isn't going to be something in a year that they're going to be doing, obviously, unless the council says we're not we're not doing this. Um, but I feel this is only going to maybe be very short-term until until the process. But the staff's aware of it and it's there may be another option that's even less than $5,000. Um, but I don't want to say that if if it's just saying, hey, we may be able to do this. We feel that we may be able to have something low cost temporarily while we build out while we build out the final plans for the plant. Um but I'll have a better grip on that next month because we're actually going to call the manufacturer Vulgan of the screen um and see if they'll be able to help out anything with us. But our contractor who did this work TC says there's nothing else we can do. Your screen is

DOA after fixing it for $30,000. So, we can't get a refund, we just We kind of knew going into it that the 30,000 was uh I didn't want to waste that kind of money and I was very skeptical, but I said they said we can probably get something going with this and it didn't get to where we needed to be. I I would have rather wait I would have rather expended $30,000 to try to make a a minor fix instead of spending 500,000, but obviously that didn't work either. So, okay.

So, outside, oh, and then lastly, um, one of, uh, one of our peers in the county, uh, Justin Hog, um, has recently passed away. Uh, young city administrator from around the county. He was also the deputy county administrator who helped us on the reservoir project. Um, young man, 41, kids, wife. Um, some of you may know Justin. He was a city manager in AMD for a while. Um, and he worked with us on a reservoir project. Um he's a dedicated public servant with the county. The county lost a great one. So um sorry for you and your team. Um but um if you're into thoughts and vibes, thoughts and good good whatever prayers, if you can keep Justin and his family in your thoughts, uh he was one of the better uh managers we had in the region. So keep them in your in your thoughts, please. We love you, Justin.

Okay. Um councelor President Pollson, any reports? Um, no. I did not make it last month on September 15th. Um, I got tied up out of town um at the LDA meeting. My understanding is it was a pretty low turnout. Um, I don't know if there's maybe something the city uh the council can look at trying to get the LDA going. Um, but just doesn't seem based on my personal observations that there's been much support from the local businesses. Um I uh there's some local businesses are who are like the shed. They're heavily involved, but I know it's a whole another conversation, but I do want to point out that Brandon has pulled some.

Yeah, I I I pretty much got an intern to help um for free and it kind of fell. I I can only do so much as as the city manager. I mean, it's something if you want to have Brandon put I mean I'm kind of feeling the same way. Um, you know, and I know it comes in ups and flows. Um, but if anybody has any ideas, obviously. Okay. Um, councelor Gilgan, anything? Nothing. Okay. Council Carwell, anything? Nothing. Thank you.

Council Bros. Um, as you heard the fire department uh stuff going on, but I would like to ask the council's permission to approach a couple of uh nonprofit private organizations to help with the uh memorial at the park. Um, I'd like to be able to approach them as council brows from Lafayette. Um, I would like to go to the Daughters of the American Revolution and to the American Legion. And we've got the same thought going. I have a lead for you then. I Well, okay.

But um but with your permission, I I wouldn't make any deals or anything else, but I would just see what sound out interest be able to come back and report to you. So, I'm interested. That's awesome. My I was going to mention um that uh D. No, not D. But um so the American Legion brand, what what is Becky part of? Um Dayton took over I think McMinnville's BFW. Yeah, Nashville. So I do have a connection for you. Okay. Um

just randomly they approached me in a different setting of um a lead for um either the big flag or monument or both or whatever. So I will um absolutely if you want I throw my support that if you want to take lead on that and run with I have contacts with the daughters of revolution I one every night and so I contact same one same one every night that's right that's a funny

and so um and then uh I'm in the American Legion my crimage club plays there every Monday I thought and then then like I us but I thought I could be able to at least sound them out. So I think I think that's a great and you know let's jump on that. We don't have to wait until the dog park is finished to that and I will send you the contact I have. Okay, perfect. Cool. Um your own email this time.

I never email you from my fishing one. Uh counselor Kit Hill. So the I do through the group chat that's been going on um with the uh with the harvest festival they are on um they are keeping a really close eye on the weather report. They have plenty of apples to be bobbed and they seem to be on it. Um they've just been going back and forth in the group chat all day. I haven't read all of it but there is a baking contest. So you know exciting stuff happening. So, unfortunately, I can't be there because I'm going to be out of uh out of town at a job, but um I hope that other people can make the harvest festival this weekend and that it is as much of a success as it has been on other years. Thank you. Uh councelor Mackey, anything?

No. Okay. Mayor's report. Um so, yeah, already got to share about that. I was excited that hey, someone solicited us. Um, real quick, Brandon and I did were on a panel for the Oregon Mayor Association or Oregon what's what's the acronym? Oregon City County Manager Association, OCCMA,

and we competed in a workshop that was whose job is it anyway? Um, kind of mirrored after the newlyweight game and there was no official scorekeeping, but Brandon and I won. Um, so I'm just going to put that on our public record. Um, that was kind of fun and I was kind of proud. Um, that speaks a lot on Brandon that he has prepared us well for knowing and helping us gauge whose role is it with things. Um, so I enjoyed that. Um, Brandon and I also had a meeting recently with the chairs of both budget and planning commission. Um, so that's been nice to touch base with them and help them facilitate things. Um, we do still have currently a vacancy on polls. Um, I'm just throwing this out there real quick. The Christmas light contest is going to be two nights this year. I am not asking PGE to sponsor it. Um, but we um I'm working with the resident Melissa McKe who won last year um to find some sponsors for some prizes. So, if anyone has any suggestions or tips of places to reach out, her and I are going to start trying to build some kind of baskets or something for prizes. Um, but it's going to run about the same. Um, reminder of the goal vision night coming up. Brandon, what day is that? Next Thursday.

6:30 here. Planning Commission will be there. So, I'll be minute taker and Kennedy's going to be over there commissions.

Um, and then lastly, I've been following um with the board of commissioners today. Um our um sheriff shared about a joint grant they're working on with Newberg police and McMinnville police. Um and do I did I get this uh Commissioner? Um Johnson's in the audience, but it's geared towards the whole shoplifting rings and stuff going on. Correct. Yeah. And um sadly Lafayette was one of the examples that they used with the Dollar General. So, um this would be a really cool um grant for them. It was kind of eye opening hearing about these groups from other counties are coming in and spending a whole day doing like a whole ring. And um Lafayette Dollar General is one of the um places that they have seen this hit. Um, and so they're working on that and I appreciate that they're trying to help keep Lafayette's streets safe. But other than that, I am done.

I move to adjourn. Second. Okay. All in favor? I meeting adjourned. And less