City Council - Regular Meeting

call to order this meeting of the Lafayette City Council. Please rise for the flag salute. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Before we take role, I just want to thank council for moving the meeting back to 7 o'clock. Um, roll call, please. Councelor Pollson, councelor Buros here. Councel, here. Councelor Kit is excused. Councelor Mackey here. Mayor Minson

here. Okay, we have a so we will continue. Um, this is the time we come to for citizen input. Um, Brandon, do you want to or Kennedy, is there anyone signed up? Pat, Madame Mayor, um, I don't know how you want to address it, but I know, um, planning commission chair, uh, plan commission chair Kerr is here, and I don't know if you want him to save anything from the planning commission side for the public hearing or you'd rather add something to the agenda to discuss that or have him come on the um, just an input. Um, I say instead of citizen input, well, the next line is add additions and deletions so we can add it before the public hearing or something.

Um, okay. Um, is there any Okay, I will wait for that. That way the timer's not going on. Okay. So when I So Ron, you would like me to skip you, right? Wrong. Right. Okay. Well, you were gonna That's why you signed up was for the planning commission of that, right? Nothing else. Okay. Um, so, uh, Wade with us.

Good evening, council. Hi. Hi. Hello. Good to see you. We want to thank you for your service to our community. Um, I just wanted to ask what's uh being done as far as the park development. When I when I was on the council years ago, we we developed a subcommittee and we did a lot of work in uh interviewing the community. We went to every school uh in the area including McMinnville and asked the kids what they wanted in a park specifically for the park over on Bridge Street which I forget the name of. Is there

Veterans Veterans? Okay. I drove around there today and there was no sign. So that might be a suggestion too is it'd be nice to have a sign that said Veterans Park up there somewhere. But anyway, um, city had that piece of property and we thought at the time that it would be a great place to develop for some type of activity for the kids in the community. And I guess it's very apppropo in light of the conversation I just heard over the town hall talking about things for kids to do in our community. So, like I said, we put a lot of work into it and came up with a plan and a lot of statistics that I still have with me if anybody's interested in looking at those. And I know that uh there was money set aside to help get the development of that project going. Uh it's it's been several years and I I don't think anything has moved forward on that. So, I came tonight just to see what the plan was. If that still is in the works, and if it is, great. If it's not, I would encourage you to take a second look at the work that was done and see if you might be able to uh follow up on that and get that project going again. Uh the layout that we had, we actually had a landscape engineer do a drawing for us and there was a walking path and picnic tables and an obstacle course and a half basketball court and all kinds of things that would be fun for anyone to do, especially our teenagers, a place to go hang out and exercise and that kind of things. I think it's still a real need in our community and I would just uh encourage you to move forward with that if at all

possible. So that's my spiel. Any um so we pretty much stand stick to like public input. We don't give a whole but like we don't go on a big presentation but I do know that there's answers to your questions. Okay. Partly because we've been working on updating parks master plans and stuff. Um, if you want, I'm happy to with Brandon make sure we send you all of the info, especially because you came into it where you put in a lot of work. So, a lot of it would be more interest if you um, one of the things in our first reading, it was one of our first readings, the parks master plan, right? Yes.

Um, but I can say that we did put out a big survey at newer, you know, started the show again. We had an amazing turnout of responses. Brandon probably has that number by heart. Um, and what one of our things was taking veterans, Commons, and Terry and looking at them all together to make sure they're complimenting each other, not competing with each other. Sure.

And making sure we're not doing something that we'll never be able to afford. So, we're we're working on it. Um, and there's I don't know how much we can not share, but just because it's still in the hearing phase or it's a hearing tonight, you know, first reading for it. But yes, I know exactly what plan you're talking about because I I've got kids. So, it still is in in the um

a spot for the youth, but the overwhelming response for the survey was turning that into a dog park and then yeah, Veterans Park and then focusing on because on this side of the highway we do have the school that has basketball hoops and stuff and then focusing commons park on um basketball putting basketball back in but doing a covered pavilion so it's year round. Okay. And then that's something, you know. All right. Well, I know the the adults in the community want that to be a dog park, but like I said, we went to the schools. Yeah. We want to find out what the kids want.

And uh overwhelmingly they skate park was high on the list. Yes. That was high on the list of some of the stuff, too. But the the obstacle course and the walking path and picnic tables and the other activities that we had planned there it um I don't like I say we had we hired an engineer spent some money to get a drawings up and that was presented to the council at one point. I don't know if you still have those, but I would think that would be a much more valuable use of our resources and much more beneficial to the especially the youth in our community rather than place for the dogs to go poop. So, okay. Thank you for that input, especially with your history with it.

Yeah. So, okay. Thank you. Thank you. Okay. Um I am sorry. I'm gonna Is it Trent? Yeah. Trent Boston. Yep. Okay. Come on up. Okay. I just have a question regarding parking and trailers. Okay. Real quick. Sorry. Only because the camera might not the microphone might not have kicked up when I called your name. Can you just state your name for the record? And if you want to give address or Lafayette Trent. Uhhuh. Boston. Okay. Seventh Street Extension. Uhhuh. Um, so trailer parking year ago I was told I can't have trailers in the street no matter what.

Right.

Our code enforcer specifically told me to put them in the front yard and there would be zero issues with that. Two weeks ago get a letter in the mail saying we can no longer do that. But you drive around the city, people have stuff parked in yards and there's, you know, a list of, "Well, sideyards are okay." Well, what if you don't have a side yard or a backyard? What do you do? Can I put gravel down and say it's not a decorated lawn anymore and park them? Why was I told to do something and then a year later he's saying he never told me that and now I have to move my stuff to where? Who's going to pay trailer storage? I don't know what your guys's financial situation is, but some of us can't afford to pay parking 200 bucks a month per trailer.

What are we supposed to do? Move? Well, you can't do that either. Don't What's that? What size trailer are we talking? Uh, one's 28 ft, one's a 20 foot cargo trailer, and then the boat's in the driveway.

Um, I want to let you finish with, you know, I don't want to cut you off. Well, I just don't. And then it also comes to all these ordinances. It's like if you go through all of them, like kids aren't allowed to skateboard on the streets or sidewalks. I see that happen all the time. There's never allowed to have semis and trailers parked on the road. That happens. So, why are we picking and choosing that shouldn't be allowed? You either enforce all of them or you enforce none of them. How do we what are we doing? What do we do to get some of these ordinances off? How do we restructure it? Like what are we doing is my question and who gets to choose what's enforced and what's not.

Um first I thank you for coming cuz I know that you were you were one I've been watching Facebook. Yeah.

So I I personally really appreciate that you took your frustration that you shared with the community there and then put action behind yourself and came here. So, I just I want to acknowledge that because I there's lots of times that someone on Facebook and I want to be like, "Yeah, come come talk to us. Come, please." Um, code enforcement is overseen by our city admin who oversees code enforcement. Um, to have an ordinance changed would need to go either straight to the planning commission or a directive from council to ask planning commission to look at it. Um, I have asked Brandon, he was going to during his administrative report, uh, share a little bit more about what's going on with, um, some of the code enforcements that they're been working on the last few month or weeks.

What do you mean by working on that? Sorry, working the ones that have been the hot topics, the the um, important a focus on some of them right now. Um, one of them being the trailers. Um, and then another one was like carports. Um, so if you want to if you want to stick around and hear what he has to say during that part, you can. If not, the update from him will be recorded and on YouTube. But the steps that council takes when we get public input is we don't hash it out that night because one, it puts our staff on um

Okay. Well, okay. You don't hash it out that night. So, I have to have them move by the 21st or whatever. When do they get hashed out by? I'm sure it's not going to be before that. Correct. So, what like you guys don't even give an ample amount of time to come up with a solution for anything. It's right now. This is it. Even though I was told to do it, that's the only reason we did it. And then all of a sudden, it's not allowed anymore because you guys decided to enforce something that you weren't ever enforcing, right? Mhm. Do we even need a code enforcer in the city? Is there a way to get rid of that? Could we get signatures to get rid of that specific job or is that not up to us? Is it not a community anymore? It's not

you guys work for us. It's more just everyone volunteers and you enforce what you want to and pick and choose. Is that Well, that's how I see it because it never used to be like this 10 years ago when I or 12 years ago when I moved here when Preston was here. There were zero issues. Then he left, he came and everything has changed since then. And it hasn't been for the better. It's been for the worse if you ask people in the community. I don't know who's happy. No one is except a select few people.

I'm going to thank you for your input. Um, I value it and I'm sure council does from your viewpoint. Um, I'm going to ask council that um, if they feel that talking about code enforcement tonight is a priority or they want to we're going to come up to additions and deletions, they can add it to that or they can if there's something that they want to add at another time um, to the agenda, another upcoming agenda to please let Brandon know to add it to the agenda. But during public comment, we can't turn public comment into a big deliberation. It's you make a statement and then council chooses what we'll do with that information.

Okay. So my question, can I put gravel in my front yard and now it's not a yard? Since I don't have a sideyard or a backyard, I do not know that answer. You guys say adjacent. So that means there's plenty of people with corner lots that are adjacent to roads that park trailers on those. Do I need to go around and take pictures of all those and send them to you guys? You can go harass them, too. Okay. But you get what I'm saying? I get what you're saying. Um, council does not make those decisions of case by case. Those are just the code enforcer makes that decision. Um, our we as people don't have any input. It's just him.

Well, you have input with um doing the work to get a ordinance changed. But if an ordinance is is on the book stating certain things, then our we can't get on our city staff for enforcing that. But why is it all of a sudden being enforcing? You don't want him to enforce it. Or is that just him? Um because there's more information. More people are contacting than just you. So in your vision, it's this is not a problem. But one of the upticks of happening was um a lot of complaints were coming in of different vehicles. But

we're going to stop. I'm going to I'm going to call point of order because we've already gone off tangent of how we're usually the rules we set for um public input. So when can we actually come in and try to make something happen? You can ask you can ask our city administrator to put it on the agenda or you can um ask your counselors to put it on the agenda. Who are the counselors? Can we put it on the agenda? Yes. Yes. That is where change or can we get something done to where we get written code enforcement? Well, that would be a council discussion. So, you can't you can't ask them questions right now and expect an answer because it's that

well I don't know how all this works. I'm not your saying I've asked council that our next thing on the agenda is additions and deletions from the agenda. we are bound to hold to our agenda. So unless we put it on the agenda, we can't hash out a topic because of public um meeting laws and putting out this notice that this is what we're talking about tonight. Okay. The only way we can put it on the agenda is by a counselor asking during additions and deletions to put it on the agenda and council deciding to discuss it that night or at a later time.

Okay. So if it's all going to be at a later time, can we push back the date when all this stuff has? We will talk about we can if we're talking about it that's something that would be a request to our city administrator. Okay. So everything's a request. So if I don't move my trailers by the 21st or 23rd, he's going to write me a fine and if I don't pay it, you're going to put a le house. That's what you're telling me right now? There's no solution to that? That's what the paper says.

No. No. Yeah, I understand. But I don't think that's what the mayor meant to say. I think what she was saying is if if this gets put on like you know if if the council decides to put this on next month agenda reach out to Brandon and see if you need an extension on that until that council attached that it would be silly for you to get a fine for something we change the next month. So there I know that it will it probably won't. But if council says let's discuss this next month um and you reach out and specific ask in lie of council putting it on the agenda is can I have a stay an extension until it's discussed since it's if someone asks to put it on either or someone in the next few minutes could ask for council council can ask each other to add it to tonight.

Okay. So there's nothing we can do at all for anything. That's what we can do. And we'll we'll get something done. Okay. And there's no answers of putting gravel in the front yard and making it

not parking in a big discussion about it and decide to make that decision. So but we can take care of your you know position you're in right now. We can we can do something tonight. So, we could go around in circles and circles still saying we can't talk about um actions right now during public input. Um but instead, I'm going to um transition and ask the last call for anyone else for public input so that I can get to the next step and find out from council if and when what they want to discuss it.

So, that is what I can do is bring it up to council in like two minutes to say, "Hey, do we want to discuss this now or later?" Okay. Okay. any I don't have anyone else listed. Um last chance in uh anyone that raise a hand if they want to speak. If not, yes, Andrea is bless her hat. just wanted to talk about the possibility of adding a um carport to the side of our house so that we in

okay I guess there's a code development which I should know because he's the commission chair but I just thought I'd also bring it up in lie of former request okay all right I will say that to find out the carport requirements or laws which are some of ours mirror other yeah other code mirrors like state laws some of it's put on as like ramifications like the state requires some things and some are la laws um to reach out directly to Brandon or code enforcement but Brandon because it'd be a planning right and zoning reach out to Nicole Nicole be the best one to reach out to

right yep okay So, I'm going to close public input and ask council if there's any additions or deletions from the agenda. I would just like to add the code enforcement for this experience. I need time to be able to pull the codes to review their so I can't make a decision tonight, but I would recommend that reach out and ask for an extension. And we've done that oftentimes actually with trailers, camping trailers tended to be. Um, but then I can look into this and we can have a better discussion next month. Instead of a rash quick discussion tonight that because I can't pull code. I'm agreeing with you.

I mean, one code can reference a different code and so it's well and for us to find information out what's the history of what's action item to to change a date, postpone the fees or postpone the postpone the date. Do we have to put that as an action item? Um, no. That's that's Brandon's Okay. But but what I'm hearing from council is they would like Brandon I would be in support of an extension to allow time for for me to research this because I agree it's if I can't give the answer tonight. Yeah. I don't want somebody to face a fine over if it's if it might get changed the next month.

Absolutely. So I hear from council that we or at least the majority would like for the next meeting to discuss specifically that code and um are we are some counselors are s um putting their viewpoint that in l or in light of it going on next month's agenda um to work with residents as applicable that for an extension possible. Yeah, I would without support of the city. I've been granting that request. Yeah, but that's it's his discretion. Yeah. Yeah. Okay. Okay. Um

Oh, I have one more. Sorry, Madam Mayor. Um I would like to add I don't know if we want to put it um maybe before agenda, but um uh Chair Kerr was asked from the planning commission to discuss things with city council. Let's go ahead and Can we just have him speak in the public hearing rather than adding an action item? Yeah, I'm okay with that. Yeah, because that's up after the consent agenda. So, okay. Yep. Okay. So, we're up to consent agenda and everyone have a chance to look over it and if there's no questions, um I'm looking for a motion. I need to pull the minutes though.

I move to approve the consent. I just I just said I need to pull the minutes. So, I'm asking if we can pull the minutes. I did. I said a motion or anyone that wants to say something. So, I I'm requesting to pull the minutes. Is there anything else that needs? So, the motion then would be approving it um without the minutes included. Is there a reason for Yeah, there's some corrections. Oh, okay. Must be a lot. Um I move to approve the consent agenda um with removing the minutes. I'll second.

Okay. Um please hold. Uh councelor Bson. Hi. Uh councelor Brass. Hi. Councelor Carzwell. Hi. Uh councelor Matthew. Hi. And then councelor Gilligan has stepped out. Do you want to wait for his?

We have a So we have enough to pass it so we can Okay. So let's put minutes on action item E. Okay. Um now we are moving on to public hearing. Let me get to that. Okay. number seven. Okay. The purpose of this public hearing is to conduct the first reading of ordinance 652 amending the Lafayette zoning and development ordinances to delete subsection 2.206.06L regarding additional signs. I am opening the public hearing. Are there any conflicts for um any of the counselors? Um,

yes. I'm going to announce the conflict. Okay. On the uh first one. Okay. On 652 on the signs, right? That's the personal building. So, this hearing is for the signs, not the park development. No. No. Park development.

Okay. So, you're good with this one. Okay. Is there any objections to me reading title and ordinance number? Okay. This ordinance 652, an ordinance amending the Lafayette zoning and development ordinance to delete subsection 2.206.06L regarding additional signs. This is a time for public testimony. But real quick, since you are back at the table, do you need to declare conflict? Nope. For Okay. Um, is there any public testimony about this ordinance? Okay. Is there any staff report we need to know?

Madam Mayor, um thank you. No. Um just what's in front of you. Um this was something that was tasked from the city council um around the election time and so this was the kind of the last piece um that council had directed the planning commission to work on. Okay. Is there any count is does there any further comment from council? Yes.

Okay. Um, under letter J, H20, temporary signs or banners that do not exceed 32 square feet in area. No lot may display temporary signs for more than 90 days in any 365day period. Only one temporary sign per lot may be displayed at a time. Does that mean I put out my mayor Malcolmson for reelection and then take it back in and put out vote for Joe and then take it back in? I mean, only one sign per lot. I don't know if that's reasonable.

So, we're I get why you're saying that. I'm making sure we're following with public hearing. Brandon, we are discussing just the removal of just the 16 I mean the 30 and uh the 30 and 90day removal. Okay. So that subsection L 2.206.06 06 subsection L um regarding the um it was political political science and um the 45 days prior or no the 30 days and the 15 days after.

So this public hearing is just for that section. Correct. So, I would say that if you have a question on it, um, reach out to Brandon and if need be, we can put it on the agenda to start looking at that section. Okay. Okay. Any other council comment regarding section L. Okay, I am closing the public hearing now. Excuse me, Madame Mayor. Yes, this is Jim Jax zooming in. Hi, Jim.

Hi. Typically, there's an opportunity for staff to enter the staff report into the record of the hearing before the hearing is closed. So, if we could uh if the council could reopen the hearing and allow myself or Brandon to enter the staff report into the record, then that would be a an appreciated procedural step. Okay, Brandon, we asked you for the staff report. Yeah, I guess I didn't officially say I'm going to submit staff report as um Okay. into the into the record. Sorry. So, when I reopen this public hearing, I just do I have to do every step again?

No, just reopen to the I am going to reopen the public hearing. Um, the purpose of this public hearing is to unite first reading of ordinance 652 amending the Lafayette zoning and development ordinance to delete subsection 2.206.06L regarding additional signs and I'm reopening it to the um staff report. Thank you, Madame Mayor. Yeah. So, the staff report that's included in the packet, we'd like to put that into um the hearing documents to hear, please. Okay. I am now reclosing the packing. And now on to the next one. We are I need to announce I do not have a conference for this one.

You do? I do not. Okay. Okay. Um we are now on to 7B. Um public hearing on 651. First reading. The purpose of this public hearing is to conduct the first reading of ordinance 651 amending the Lafayette comprehensive plan community resources chapter recreation section 2013 parks development plan. I am opening this public hearing and is there any council conflict? Okay. Is there any objection to me reading this ordinance by title? No.

Okay. This is ordinance 651, an ordinance amending the Lafayette Comprehensive Plan Community Resources Chapter Recreation Section 2013, Parks Development Plan. Is there any public testimony? Do we want to? Yes. Okay. Ron Kerr. My name is Ron Kerr and I am standing before you here representing the planning commission with the potential option of RT plan. A couple of four items have come up that the planning commission will need support assistance from and they they I know they answered this but they requested you like they you guys in your meeting decided

they requested that I hire one of us staff come before you. Okay. The first request of city council is to direct staff to engage in land acquisition for parks development. Uh this would include a the necessary tools, financial development language to support acquiring lands for small neighborhood parks, commonly referred to as pocket parks. And B, the necessary tools, both financial and development language to acquire larger parcels of land for community or city parks. Both types of acquisitions are intended to provide both short-term and long-term park development within the city of Lafayette. So that would be one request. Second request, we have a request for city council to direct staff to initiate a request for proposal to engage services of a park consulting firm or similar to design and incorporate recommended and/or desired improvements within Veterans Park, otherwise known as the Veterans Park, called the Veterans Park Development Plan. We have a request from city council to direct staff to prepare and initiate a common park citizens input survey to guide the creation of a common park development plan. Fourth request, request city council to initiate a request for proposal to revise the park master plan to include the Veterans Park development plan when ready and prepared and the Carmen's Park development plan when ready and prepared. So these would not necessarily be immediate

things but it's to start the wheels in motion so that parks development individual parks parks master plan with respect to the city small parks large parks future we can we can lay the groundwork for future development. Okay. So, get the wheels started on things before there's a stall out and then like, oh, we could have already been working on that, right? Start to lay the groundwork, start to get things prepared and while I've summarized what I've written, I will leave this with Brandon so it can be entered into the record as well.

And then can can you send a copy of that to me? I don't know about I'm assuming other council. I tried to take notes, but I'm going to go back to my notes and be like, thank you for your time. Thank you. Thank you for coming and talking to us on behalf of the planning commission. Um, any other public testimony? Okay. Um, I'm going to ask for the staff report. Jim, do you want to take this one since

Yes, I can. Uh so in terms of a staff a summary of the staff report uh the first page starts out with a section one some general background and basically this goes back to June 20, 2024 when the planning commission and city council held a joint work session and consensus was reached to update the 2013 parks, the Lafayette parks development plan and the there would be a focus on updating chapter two which is the community profile and chapter five which is the proposed park improvements. So in this uh 2025 updated park plan, chapter 2 was updated with a 2020 census socioeconomic data and that included the 2018 to 2022 American community survey data. And then chapter five was updated with uh changes to the list of improvements for veterans commons and Terry Parks. And those three are singled out because the council and the commission prioritized those three parks as being the parks that the council wanted to improve over the next several years. So that is basically where this is all coming from. And then to move the process along the city in August of 2024 actually uh starting on national night

out August 6 posted an online park survey on the city's website and the result of that was a huge number something over 400 submitts of the survey and Then later in o on October 31st, there was a communitywide uh Zoom meeting. And so those were the two community outreach efforts that support this. So then uh sorry for the light going out, but it automatically goes out if I don't move around enough. Uh there's some information about the 2004 parks plan on page two. Some information about the 213 parks uh development plan on page two. And then uh at the bottom of page two, there is the start of the section about the updating of the 2013 parks development plan. basically just runs through on page three what the chapters are. And the effort here was not to turn the 2013 parks plan upside down, but rather to uh review those sections that need review and update them, specifically chapters two and five and then focusing on the Veterans Park, uh, Commons Park, and Terry Park. So, moving on. Uh, sorry.

You're fine. We know what you

switch is faulty. So, I apologize for having to interrupt the presentation. Uh, on page four or excuse me, five, there are some findings. Uh basically statewide planning goal number eight is recreation and parks. It is not a uh goal that's laden with a lot of requirements and so forth. It is a goal that has not garnered much attention over the last 50 years of the statewide planning program. So basically the findings say that what we're proposing for updating and the creation of the 2025 parks development uh plan is consistent with statewide planning goal 8. The planning commission conducted their public hearing on June 19 and at the end they closed the hearing. They deliberated and passed a motion recommending that the city council adopt the proposed 2025 parks development plan. And then uh I'm down to the bottom of page six for the staff recommendation. staff recommends consistent with the planning commission that the city council uh have it have this hearing tonight take public testimony and then uh pass a motion to approve or adopt the proposed plan and that would be through the reading of the ordinance by title only for the first time tonight and then on August 14th do the second reading and adoption.

So, that is my brief staff report and I'd be glad to answer any questions.

Okay. Thank you, Jim. Um, any council comments? Okay, I am going to close this public hearing. And now we're moving on to action items. And we are going to action item 88 8A which is the first reading of ordinance 652 related to LA2404 which is we're going back to the sign one. So is there any objections me reading it by title only? Thank you. Um this is the first reading for um before the city council for the city of Lafayette, Oregon, an ordinance amending the Lafayette zoning and development ordinance to delete subsection 2.206.06L regarding additional signs LA 2024-04 ordinance number 652. Okay, so that concludes our first reading. Right. There's no discussion stuff with that, Brandon. It's just a first reading. Okay. So, now we are on to 8B, which is the first reading for the parks one. Is there any objection to me reading it by title only?

No. Okay. Okay. Before the city council for the city of Lafayette, Oregon, an ordinance amending the Lafayette Comprehensive Plan, Community Resources, Chapter Recreation Section 2013 Parks Development Plan, LA2024-02, Ordinance number 651. Okay, that finishes the first reading of those. So now we are on to 8C resolution 2025-07. rate adjustment. Thank you so much, Jim. I appreciate you. Thank you, Jim. Thank you, everyone.

Okay, so staff report. Thank you, Madame Mayor. So, I'm sure you all love seeing Dan come by. Um, he's here today to kind of talk a little bit about um the next fiscal year um and some of the financial oversight accountability measures and part of the uh franchisee agreement. if you want to come up. I know you have a little presentation that you you pass. I didn't even see you sitting back there, Dan. I was hiding with that introduction. Uh, good evening, mayor, members of council. Danble, government relations manager forcology in Northern Oregon. I'm here with Good evening, Nicker. I'm the assistant general manager for our ecology operations here in the valley. So, thank you for having us today.

And Nick and I are going to kind of take the team on the presentation. Is it possible to you have it up on the screen or um if you give us a jump drive we can I thought I should No, I do. I I can I didn't bring it on jump drive so I could also just talk through it. Okay. Yeah, everybody has it on on network. Yeah, we have a copy of it. It's in the It's in the deck or in the in the packet. I saw that. So, just a quick reminder, uh Repology, we're West Coast garbage company. Um I'm not going to go through all the details because most everybody is familiar with it. 100% employeeowned. Um Nick's going to talk a little bit about our operations here in the valley. I know you have a full agenda tonight, so we'll be pretty quick.

Next slide there, Nick. Thank you, Dan. Uh as Dan mentioned, I'm sure you guys are all very familiar with our operations that we have here in the valley based in McMinnville. I'll go very briefly. Uh our collection company is located over off of Orchard Avenue. It's here our trucks, our shop, our administrative offices there with our local CSR team. Uh adjacent to the collection company, we have our transfer station located over off of uh Orchard and Alpha Lane. um over um just right next to the collection company. It's there that we have a very robust uh recycling center um that we um offer up for any of the residents within the community. Come drop off anything they might have. Next to the transfer station, we also have our compost facility um where individuals can come drop off yard debris, pick up bark, rock, soil, whatever they might have. So, it's very unique, very one-stop shop for all of our uh residents in the community. We're very proud of it. We're happy that we can offer it to residents as well. Um just really quick briefly we have 80 employees at our McBingle facility here as well. That includes anything from drivers, operators, mechanics, including the CSR, admin staff as well. Uh 30 of which are are the drivers. Um and that includes the drivers that service the um residents and businesses here in Lafayette. So overview.

Thanks, Nick. And then if you are following in your packet, we have a little a slide on kind of engagement waste zero services is what it's called. Just want to provide a reminder and update. Um, we do do a lot of different events in Yamh Hill County. We support the fair, the air show. We do a cleanup event here, which is fun. Um, we did a a new thing this year, Earth Day poster contest, where we work with all the schools, and everybody submitted uh posters. We got 72 of them here in the valley, and we uh selected a single winner, put that poster on the back of the t-shirt and give those out at Earth Day at the transfer station and are giving out at other events as well. The other thing I wanted to announce, and I think I talked about this before, we have a brand new artist and residency program. We've selected two artists who receive a stipen for four months, and they get access to the garbage in the transport station, and they make art from that. And then in October in downtown McMinnville, we'll have an art exhibit showing off that art. It's very cool. Can't see the pictures, but might be in your deck, but there's a really cool cowboy hat made out of barb wire, which I'm super excited about. um both local artists and we are in partnership with the Arts Alliance of Yanhill County on that program and it's the first of many years to come. So excited about that as well. I do also want to point out that um while customer service hold times have been an issue for us in the past, we are continuing to really work hard on that issue. We are down 71% in our hold times year-over-year. And our uh SEESAT score, which is a measure of customer service, it's based on surveys that customers fill out, is really strong. It's at uh 4.76. And we still have work to do. We want to bring that whole time down even further, but um we're making a lot of progress on that.

And that 4 point whatever is out of five. 4.75 out of five. Correct. Yeah. Five is really great and we're striving to get there. So, I just want to point it out.

Um, and now the fun part of me being here is the financial part. Uh, so, you know, as you're aware, uh, each year we take a look at our past revenues and expenses. We do projections on current revenues and expenses for this cycle. Um and we take a look at that report and we are allowed a certain operating range or margin around between 85 and 91%. Um in the franchise agreement there are essentially two different ways that rates can be adjusted. One of them is um I don't want to say automatic because I'm here in front of you and we're asking for a vote tonight, but one approach is a cost of living or CPI based rate adjustment. Uh the other approach is a full rate review because we are projected to land within that operating range that triggers the cost of living adjustment. And so this evening we're planning to adjust rates by 2.1%. It your packet says by July 1. It's obviously past that date. It would not go into effect until September 1. Um but I wanted to share that with you. If with that 2.1% rate increase, it brings us to an 86.92 uh operating margin, which is right within that range towards the middle. So, that's why we're here uh to this evening. I want to just mention a couple of things that's in your packet as well. Um the residential rates, what that 2.1% would do to a 32gallon curbside customer for weekly garbage is 42 cents per month. So, 10 cents or so a week. Um and then for the 90-gallon uh cart customer that's 70 that translates to 71 cents per month. And then for the commercial

and those are the highest um amount of customers that we have the 90

the majority of your customers are on the 90 gallon carts. I fully understand that any kind of rate increase is a challenge. Um I do encourage people to you know recycle more and you might be able to work your way into a smaller roll cart is one way to save some resources. So I just throw that out there. Um, and then I also included in your packet the an example of what the rate impact would be on commercial businesses. And the 1.5 yard trash dumpster uh would go up $3.90 a month for commercial businesses. So that really concludes our our brief presentation. I'm happy to answer any questions and I know this council usually has some sharp questions on the annual financial review. It is in your packet. I do have it on my computer so in case there are any questions that come up.

Okay. Does council have any questions? I got a question. Sure. Surprised. Um, I know that your projection was is within the boundaries and the CPI increase. I understand that. Where would your percentage be if you did not do a CPI increase?

It's a great question and I have the answer for you. Stand by please. Slide deck. Sorry. Uh I have this in my notes so I apologize. Uh here it is. If we were not to do any rate adjustment we would be at uh 88.48 which is still in the range but um yeah that's just the way the franchise works. So the idea with that is modest CPI based adjustments annually um will help avoid a future larger rate increase. I think last year we were at 4.9 and the year before that it was around 4.7 I think or 4.3. So this 2.1% hopefully gets in front of a need for a larger adjustment uh next time around. I also I forgot to mention it but because the recycling modernization act is in play now there are some pretty strong tailwinds around uh the recycling costs. There are funds starting to flow into Oregon as I speak um which are going to bring the recycling processing costs down and we did a 20% reduction. You should see it in the annual report um on recycling processing costs. Those eventually will get down to zero and so that also is going to help take pressure off. Yeah, I was

well we still have to send truck and we have to pay to have it sorted and all of that. So the recycling and yard debris costs costs a lot a lot. So, um it looks like by your numbers, uh your customers take a pretty good carry. You know, you're you're up at the upper end of the range of your profit margins being at the up the upper end of of what we're contracted for. Yeah. I think the target in the franchise is 12% or 80. Yeah. And the range is 85 to 91,

right? So we're okay. Okay. So 80 85 would be at the sort of upper end of that in terms of the margin and you said your number was without an increase 88. So that was what your target range is. I think what we set we set to uh correct me if I'm wrong 88 the franchise. I think it is it is 88. Yeah. So we're right at where when we adjust rates where we target those rates to land. So we're right in there. I'm not at the bottom and not at the top.

And you were saying that if I heard you correctly that if we didn't adjust that even though we'd still be in that range where it'd be the next time it might be a bigger increase than just that is the intent to the franchise agreement is to do modest adjustments so that customers don't get hit you know with a bigger one. And I have seen it some places go as much as 10% because they didn't do a rate adjustment previously. But you know it's I think it's better to do maintenance on these than to you know hit customers over the head with a larger adjustment. Sometimes it's necessary because the economy is out of our control. But but it is what it is. Okay. Um does council have any other questions for last year was 3.9%. that

um just an FYI, the franchisee agreement will be coming up for renewal in January of 2026. So that'll be something we can discuss later on. But yeah, we would love to come back and open up a conversation about what's working, what's not, and have that conversation with people. Are we gonna be able to be a little ahead of that for time to review that? I was actually going to talk to you once once Dan got out of here. So, okay. Um, is there any is there any audience statements or Okay, then I'm looking for move to approve resolution 2025-07 approving Western Oregon rates effective July 1st, 2025.

I'll second. Okay. I have on the table a motion to approve resolution 2025-07 approving ology western Oregon rates effective July 1st 2025. Any further deliberation? Okay. Kennedy, can you please call? Councelor Mackey. Hi. Councelor G. Hi. Bros. Hi. Councelor Creswell. Hi. Councelor Coll. Okay. Motion passes. Okay. Now we are moving on. Is there anything else you wanted to share Brandon or did you say after? Oh, we can talk about it in my next

that's okay. We are moving on to 8D which is employee personnel policy revision. Um any oh sorry staff report.

Thank you madam mayor. So in front of you is just kind of the staff report um breaking down the changes for um including C CIS had a a good part of playing with this. It's been about five years. So, we had to include a lot of the Oregon Paid Leave Act. Um, some additions to the PTO carryover. Um, we had to do um a zero tolerance policy for alcohol and drug use. And just some other things that we had to it's it's been five years. One thing I did notice after publication is I I was looking at the legal aspects of everything and not some of the the um the staff names, but there were still the assistant city administrator was listed on there. So, we actually removed that out of there. So, if it's approved tonight, um it says city administrator or their designate. So,

you noticed that, huh? Well, after years. So, um so yeah. Um and now this is all the employee personnel just for those who haven't been a part of this discussion before. This is kind of like the the guidelines for um employee discipline. Um how we appear PTO um and it also has a lot of the CBA aspects into it from the CBA that was approved last June. Um so that was reflected in here. Um though a lot of the work that we do it comes to discipline hiring etc is going to be based on this. So we could still approve it with the minor. Yes. Because because I changing the name of who they report to.

Yes. So if if all goes well with this and there's no issue, the council can when the motion is made, they can make a motion to approve that with recision as stated. Okay. Okay. Um any council questions? Um has uh obviously the union's had a chance to review this.

Union doesn't need to review it. Um but the union knows everything in here is the CBA related. So when I communicated earlier with with with Greg, I was like all this because he had questions. All this is from the CBA within here. So we have the ability to change it as the employer. Um obviously we wouldn't do anything major without letting the employees know and that would be triggered through CBA. The only thing we have like fluidity on is like setting hours. Like if we want them to go to 410s or 312, whatever that looks like, we don't we don't have to get approval. We just let them know, hey, this is what we're looking at. How how could how can we make this work within the contract? Okay. I I didn't know that we had shared this with with how many people we had shared this with. Yeah. Okay.

Okay. I move to approve the city of Lafayette's employee personnel policy as presented with the revision stated. Second. Okay. I have on the table a motion to approve the city of Lafayette employee personnel policy as presented with the um changes discussed. Um any further deliberation? I just want to say we didn't give her a chance for audience input but I don't there is any um any question can you please call roll councel hi councel hi councor

mack passes okay so now we had added 8e which is the minutes um there was just some grammatical where the wording was like it was a completely different word. I got to get to what page was that way in page. Hold on. Okay. Well, first one was they're on page six, so seven of our packet. Councelor Gilgan states he doesn't feel that how the city has grown, he doesn't feel appropriate. Um, that's kind of two day double negatives and I just want to make sure that that wasn't

Can you tell me where on that? Top line. It just didn't read right to me and it could just be me. My welcome. Yeah, it should have said it doesn't feel it is appropriate. Okay. So, it's just my index. I just wasn't sure what that would do to the content. And then page seven or eight of the packet, um the end of the first paragraph, it says involvement in injuries on how to close out that contract. And was that inquiries? Yeah. And the next sentence has one that says injuries also.

Yeah. there. I knew there was a second one and when I went back to the highlight, I couldn't find it. Um, and then just a quick clarification change to mayor's report is that I mentioned I would be attending the executive session but would not be at the regular meeting. Um, so which is why uh, council president will be running the main reading. So those are minor changes but there's a few. So, um, we could take a motion to approve with the, um, stated changes. Move to accept the minutes with the minor changes.

I will second the motion. Okay. I have on the table a motion to approve these minutes with the minor changes mentioned. Um, Kennedy, can you call roll? Hi, Mr. Goen. All right. Uh, councelor Brooks I counc are up to discussions. Um, sidewalk and curve repair.

Thank you, Madam Mayor. So, if you've been following along with your with the notes that I send over, um I've been talking about um addressing some sidewalk and curb issues around the city. And I sent you all, I think maybe two or three weeks ago, um just some uh photos with addresses. Obviously, those addresses were removed um just for the context of this discussion. And um just want to have a talk because obviously seems like everything I do everybody wants to complain about. So, I feel this is this is going to be something that um it's going to have a lot of community push back um especially because sidewalk and curbs tend to be very costly repairs. So, um I want to see how you all feel um with sponsoring a program to help offset the cost uh with supplies. For instance, Craig, uh, you have some numbers. Just throwing out a number for cement. How much would cement be?

So, surprisingly enough, uh, the local hardware store is cheaper than our vendor. Yeah. At about $9 per bag. Not bad. So, you're looking at about 450 bucks per pallet. 50 bags per pallet. And that' be about 50 50 bags per pallet would probably be something that would probably finish the job. On average, a pallet would do about four. sidewalk panels, give or take. So, for some of the community problems, it would be less and some would be more, right? There's some that look pretty some of them look like they need to have roots removed or something on a on more costly item. Yeah.

Um a few a few situations that led to this. There were some trips and falls in front of people's houses which led to again um a code enforcement push on sidewalk education. We started across the street. Robert and Greg what about six months ago um the house across the street probably a little longer than that.

Yeah. And once we looked at that, they brought me over there. I said, "Well, maybe it's time we just start looking at other places around town." and uh Greg Kennedy, me and Robert uh for the past few months has just been tracking these um wanted to bring it in front of you because it we we are going to enforce on it. These are safety issues and we just want to see if there is council support for providing the materials if the homeowner does the work or hires a contractor. Can we help the labor? I would recommend not um because that that's the point where then we would have to say to do it and then that become you know if you all wanted it for free what's that except I'd do it for free no you're not I don't think

personally I don't think you're contra you're a contractor to do it knock out material uh if if the city was to do it say for instance public works we're not set up equipment wise to do something that large Yeah. And I think that's a liability issue on the city.

Yeah. Because if we start putting contractors out and it's one of those things like like and I did confirm that if it's if it's work that doesn't involve a lot of utilities, the homeowner can do it. But if it's one you have to dig up utilities and you have to get rightway permits and that you may need a electrical or plumbing contractor. A lot of these, especially the ones, there's some over Jefferson and 16th that are going to have some a mass tree loop through it. That's going to probably need some extensive work. Well, some people won't have too much trouble. They'll be like, "Oh, yeah. Let's get it done. I'll get a contractor." But other people that could be, you know, we can't eat for a couple months, you know, and and if we don't do it because it's been brought to our attention from trips and falls, we become liable because we

not not so much not so much liable, but if the city's been made aware and there's, god forbid, an accident, similar to like what we have at the ADA crosswalk, if we knew about it and it was one of those things you turned a blind eye to, it could it can become an issue. Um, I know, you know, there's some protections the city has, uh, but just in terms of public safety, just like the front yard parking and all these other things, there's there's a safety aspect to a lot of them. So, um,

Greg, some of these look, you know, I can't really tell from the photos how big these lips are, but is there a specific standard on how big those lips between panels or like what's the maximum the lip can be or not? Uh, I would have to double check on that one, but I know if you could, you know, if somebody was to slide their foot over something and trip, that would be considered a trip hazard. It doesn't take much, especially if you're in flip-flops, if you will, to trip over something that's Yeah. maybe a half inch, quarter inch of a lift. I mean anything can be considered a trip hazard if somebody trips falls even with

and a lot of these are curbs as you say and I think a lot of it was done to um sewer and water lines may not being dug down all the way like they should have from the developer whatever. Yeah. Did you see these in pockets like one development had more of the They were kind of all over. Yeah, they were kind of all over. We we did we did this over we did this over a while. Um it wasn't just like one development where that developer just did a shoddy job. It No. Yeah. It was this one didn't get and then you get to the south part of town which you see towards the end of your presentation and the whole sidewalk would probably is going to need to be pretty much redone. Um,

some of these are wear and tear and then like as mentioned, some of these are tree root issues that kind of were coming. Like for me, when we moved into our house, one of the first things we had to do was take that great gorgeous willow tree down because we saw that it was about to um the second set of photos almost looked like somebody was out beating. Yeah. What? Looks like they were out beating on the I won't have a time for public. That's what a good set of wheels will do when you Yeah. But my thought there is like I get this is expensive for people, but if people end up going and beating the hell out of stuff like you can't fall in the city for that.

And I mean some it's hard for me like some of these where it got so bad because the city wasn't this back to what the what um the resident said during the public comment. Um, I know I know I guess relate to dur during the interview process there was a lot of concerns about code enforcement and the lack of code enforcement around the city and that was a lot of my experience in the past. So, a lot of the conversations coming around, they're probably my my pro code enforcement stance, but I mean, I was hired to do a job and to and to enforce the policies. And I mean, God, I mean, yeah. I mean, yeah. So, a lot of these were not like, oh, I woke up and all of a sudden

these have been probably for years. And with the new fiscal year comes new projects and this was one of the projects that kind of fell into the things we're working on this fiscal year as staff. Mhm. Um, and just kind of wanted to see how you all feel about it. Um, how many are from like a tire once hitting the curb to put their trailer on there? A lot of it's rain drain. Yeah, that's what it looks like. It's just could be potential pipe leak, which I had to fix myself, too, where water, excess water settles the concrete, which is or roots. People don't think about with those trees. Yeah.

Yeah. Like I said, the first thing we had to do was pull one because the person who planted it put it so close to Now this goes back. Oh, sorry. No, I was just curious with, you know, there's those spots where the kind of the storm drains go up to the curb, right? I know homeowners are responsible for their sidewalks and curbs, but is does the city need to work with them on the storm drain when it's right there? Like, are we okay with I mean, I guess do they have to use a license contract? Like if I wanted if I lived in a spot where a storm drain came right up to my curb and I was like, I'm going to fix that curb myself. Is that not an issue? So that they don't accidentally ruin our storm drain, right? I don't think so. I mean, if the storm drains in front of your house, technically you have the right to there.

You own the storm drain, right? But I'm the curb. Maybe you haven't seen me do manual labor, but it's not pretty. So, like, no, I know you are. I mean, like, could you imagine me trying to put concrete right where the storm drain? It could be like you're talking about like TH 258. Great one. We're not just talking. That would even be tough for me to do. Um, I'm not an expert on concrete work by any means. Um, and and I know do this all the time, right? Like it's it's usually the homeowner's responsibility, right? I know I'm just like I'm now that we're actually having to face this head on. Yeah. I also don't want these projects to potentially screw up part of our other systems. Well, it's just the piece right there.

I think because it's a curb and not the actual storm drain. I think that's kind of where where we all kind of landed as far as well, it's a curb. If it's curb, it's in front of this house. It's bridge responsibly. So like page 258 where it's once you get off the lip of the sidewalk, it's still like sidewalk color is like and starts surrounding that big grate. Is that considering the street down there or is that still sidewalk? The storm water joint. Oh, yeah. Yeah. Yeah. The gutter area. Oh, the Yeah, the the curved gutter. That's street, right? That would that would be streets at that point because my my only concern is like a homeowner who's like, "Ah, I can fix this myself." They end up into the train.

Yeah. There's erosion. Well, well, so, so a rightaway permit would have to be pulled and so Greg would have to inspect the final work. Okay. Okay. That's how that's how right away, right? Yeah. The rightway permit would have to detail what their plans are, what type of road control they need, um any signage, if they're going to be working out in the right way, blocking traffic, closing the sidewalk down. Doesn't this have to pass like inspection, too? Yes, it would. Ones I believe you have to have coke. So, and I my concern is that where the ones with the pipes are, you're bandating it. It's just still going to get closer.

Um, yeah, some of them some of the range drains appear to have been laid too shallow. Oh, yeah. That's Yeah. So just putting a new patchwork over it's gonna um So Brandon, do I hear correctly that you want to know if we want to subsidize the full cost of the cement? So, I was thinking since the council decided to remove the grant for the community grant, maybe we can at least put that money into maybe doing this for a year or two to see or I only because that's the that's that's the pot of money that we have that we can we can say, hey, it's probably already talking about maybe using that for the library stuff. So, I mean, I don't want to spend the same money five times.

We have the money if council wants to do something. Okay. I think my concern is spending the money and then having a bunch of homeowners who hire contractors anyway and the contractor is generally better to stop and we're stuck with the pallet having like that the contractor wants to use the cement that they I mean if they do this for a living they might have a bunch already at their shop you know does does cement come in grades I mean is there a grade for sidewalk a grade for curb can we do it where we don't have to purchase the cement necessarily until that's Why? I just quoted a pallet. If we bought a pallet, public works could use that pallet up if nobody, you know, if a contractor didn't want to come and get it.

As long as we keep it dry, mix from us. We would use a pallet. It might take us a little bit to use it, but we could definitely store it, keep it dry where it was usable, and then we would use it for our own repairs. I called I I called two contractors just to see if they would work with me supplying the the the concrete. Both of them said, "Yeah, no problem." Okay.

And and and his and historically with with the program I've done in another city, the contractor would be like, "Okay, we're going to we're going to the public are going to drop off at this location and public works drop it off." So I wouldn't see that being issue if council wanted to do that. And this would kind of throw that olive branch out there that says, "Hey, we know that this hits hard. We know that as a homeowner, it it's hard to hear that you're responsible for this." like we do care enough that we we tried to help subsidize it without what what we would do is we would we would reach out to them and Robert would make contact and say hey your sidewalks in your sidewalks need some work but here is an application what's

Robert here's an application and we'll work through this and how long would they have to correct it I think it's like 90 days right now right the code so like someone with these big cement That's going to be thousands of dollars with these roots hitten. They have 90 days to we I mean as long as they so the intent the thing about code enforcement is if they try and call to make an attempt we will work with anybody just like on utility billing if if they're not calling us. So if Mr. So and so who's got the one of the bad jobs says okay I get it but I can't finish it in 90 days but I'm going to talk to you and come up with a plan

as long as like hey it's going to take like the one on market it's going to take me a year to do that okay but I I we need to see improvement done when we would write that up to say hey in one year you're going to have this project completed we're going to give you x amount of cement in one year from today if it's not done we're going to we're going to take it over and then we're going to have to do the work and then we charge them yeah and then we and then we will eventually put a lean out if it a it came down to that. But my concern is what happens in three years when we don't have it and then homeowner comes and says well you subsidize theirs. Why not? I'm concerned about opening the store. I it's a because it's a grant application first come first serve. I mean if

okay as long so that makes more sense. They just said it didn't come across as a grant applic. Oh no. Yeah. they would get an application and when when funds are dry, you can apply again next year if city council wants to fund this. And that's why I put in the staff report. If they do it and say they apply in 2026, if something happens again, they can't apply again. If the if council continue to fund this and staff is still seeing the issues, they can't apply again till 2031. So there needs to be collateral from the city that we're giving them. But we're not to keep on giving them cement every year, but they're going to have to do their end to complete the They have to have it done by a contractor. Yes. Well, they can do it on if they're messaging utilities to get our cement grant, right?

No, no, no. Yeah. If if if a contractor wants us to drop the cement off, we'll let them drop it off, whatever. But if they're messing with utility lines and they're going to have to do certain things with within the rightway, then they're going to have to get a then they're going to have to we're going to require them based on where they're at, based on the rideway permit, you're going to need a electrical contractor. hitting the utilities though. I'm pretty sure they're still going to need that to be passed for code because of the whole thing of the size, making sure the lips are the right. Yeah. But you have to use a contractor to pass code. Yes. Like you like, you know,

Okay. So, like my husband, let's say one of them was our curb. Um, he has done this. He can still apply for the grant and get the cement even though he's not a contractor and he fixes it himself. Yeah. And because the homeowner, that's one of those parts of So, I'm just making sure because I misunderstood the conversation you and I had before. Yeah. And I and I had to verify with Nicole and Jamie that as long as Yeah. As long as they know what they're doing and they and they can I mean, they take the repercussions if they and we would do the we would do the final we would do the final inspection because Greg has to sign off the rightway permit that what was done was correct. Okay. Can we do Sorry, that's what I did. You talk to David about this. We're giving people 50 lb bags of concrete and be like, "Please don't hurt yourself." Like, you want to talk to David about this?

I mean, I have it, but I mean, people city do these kind of programs all everywhere. Okay. So, it's it's not it's not out of the normal to do a sidewalk program like this. So, can we touch base with a homeowner that has an issue like a pre-warning like, hey, we're going to have to give you a warning and then after the warning it'll be 90 days, but we're looking at your property for getting this fixed so that they actually have like enough time if they needed to save money, you know? Well, we would reach out to them and saying, "Hey, here's an issue." We don't have to give somebody a violation notice. Okay. If we're saying, "Hey, like, hey, Robert, me, Robert, reach out to them. similar to the on the way cafe, right?

You have a year to sell or I'm going to work on uh working on a zoning case to you have 90 days to either fix this or come to us with the plan. But we'll have like we'll have like a case like in in gov. We'll have a case in gov to monitor it, but if we see things aren't being met. Yeah. Okay. Now, we're going to have to send you an official notice that you know, and that would something that staff and I would work on to, you know, run about. thought about reaching out to like people who are in like Morgan's Vineyard, reaching out to the HOA and saying, "Hey, like is the HOA like taking care of it kind of thing?" Like Well, they're not taking care of it, but then they're going to be on top of their Yeah. the people in the HOA for

just the curb side on this. It would be just a curb. So, the sidewalks are okay cuz it's when it's a slab, when it's by power, you're also required to 411 for power lines, too. So you have to have people come spray. Yeah. Yeah. You would type. Yeah. I another concern is uh like on page 253 where the homeowner standing there saying, "Hey, this this is good." That cold. Now that's asphalt, but this is good. This is I did concrete. That would that wouldn't pass that wouldn't pass Greg's inspection.

That's Yeah. And and so when we reach out to them, I mean, there's not a lot of people. There's about what, maybe two dozen here. These are these are situations where we can have a conversation with them and say, "Hey, this is the situation. This is what the expectations are. We don't want to we don't want to take you to court. We don't want to do this whole process, but this property is in violation and we want to help you. Here's what we're willing to do." Yeah. And did you go through every single street city? Okay. I just I'm just asking because they did. They did. Kennedy put it together and then I went out with all I went out with them and we just kind of talked about and I'm just pointing out that it's not picking and choosing that you guys went through the whole city.

Um I know that Commissioner Kerr did you still have a statement you wanted to make? Uh the comment that I had to make is with respect to sidewalks and you mentioned sidewalks. Uh thought on that is a little different repair. This is not necessarily the correct forum, but I'll put the idea out there so it's captured. Instead of having your typical dig a trench, rip up the tree, pour a slab,

find out where the roots are, go in between the roots and put down what would be, think of it as peers or a pillar, if you will, so that between the tree roots that concrete decking is raised. They may only be raised by an inch, inch and a half. And once you get so you're creating a bridge that will pass over the tree roots. If it's a large mature tree, chances are those roots are not going to grow very much, but there's still a little room for expansion. You can create that deck and bridge. You can protect the tree and then you can keep the slope on that sidewalk in that half percent 1% grade so it in effect doesn't harm anything. Match up all your edges so you don't have trip hazards. And the only other comment I made goes, I can talk to Brandon at some point if he wants, but if you've got two dozen people out there, might I suggest an information, literally information packet you can take and hand to them. These are acceptable repairs. These are not acceptable repairs. Here's the process and how it goes. Here's what we want to try to give you as far as evangelical lines.

I was gonna Yeah, that would be part of I I already already have a packet already used on previous employ. Are we going to put any kind of information out to the community at general or we just going to I mean we'll we'll make the program accessible to anybody but in terms of we would just reach out to these people. We would say we're launching a if council wants to we drop the resolution. We we actually have the grant application. We put it online. The city has a new sidewalk application. If you're interested in getting cement, here it is. Um but we would actually reach out to these people individually. Great. I bet you a contra Sorry. Go ahead. Oh, go ahead. I bet you a contractor um would be okay doing like a few of them too to save all of them. Yeah. Yeah.

Yeah. They actually the people who were pouring a lot of cement in the um whole homes um they were advertising on the Facebook page that if a bunch of people did it they would give a discount. Yeah. Sorry. Oh, that's okay. Um the bridge u great idea. Uh but it would still have to meet ADA requirements. Oh, yes. Yes. Yes. I'm I'm I'm not I'm certainly not trying to I'm He's saying raise it just enough that it still meets those requirements.

Just enough. So yeah, because and then if you do have something raised, you can always take the edges to make sure again there's very easy to add the soft soil in. Raise the grass soil around that. So it's just let the weight be carried in places where it doesn't harm the roots and that little the little bridge section over the roots. It's three and a half inch thick concrete. it's going to be strong enough to support the weight. But yes. Yeah. So full compliance.

Okay. Yeah. My concern is just that we put all that information out, not just wait from them like, well, you could have asked for an extension. It's like very clearly that it just shows that we're trying to work with them and being proactive and like if you're already going to throw that olive branch, we might as well make it very clear that we're going to throw that all branch. Okay. So council, we need to this is just a discussion. So you just want to know if we Yeah. Is there if is this something that council would look at supporting or I mean supporting helping out helping out the property owner or is this something that you feel this is you buy.

So as you as you go forth um contacting everyone about these sidewalks, does council support giving that award off? Well, I wouldn't do anything on that until if council wanted to do something and I would bring back a resolution establishing the program with the parameters initially and then you all approve it and then I would start reaching out. I wouldn't do anything until I had that. But if you say right now, Brandon, property owners, that's part of being a property owner. They got to do with it. Then we start reaching out next week and we come out with, hey, this is what I need to work on. The thing that gives me pause here is this is taxpayer money to pay for this and there are several taxpayers out there who fixing their own stuff regularly and now they'll be paying for other people to do it.

So especially like a few people that have neglected theirs or made it a bigger problem because this isn't like a new rule that it's their responsibility. It's been the just a Lafayette rule but but everything else has been a new rule recently anyway. So, I'm just, you know, No, I mean, did we reach out to him two years ago or three years ago or five years ago or probably not that we we haven't had a full-time code officer only a couple years, so I I doubt it did. No. So, it's one of the things people think. Is there any other public statements?

I would support trying to help for one. I I think the cost might be worth the PR stance that comes from that because I know for some it's gonna like you said this is going to be a it could be a hot topic of you know contention. um if there's money in the budget for it like that. Oh yeah, we could take it out of but I don't want to take that mentality of oh we save 3,000 on the community grant so

it sounds like looks like kind of torn. So I guess if you wanted to work on it and bring it back, we would see if it comes to a vote and kind of like walking on eggshells, isn't it? Can you just one way is is very positive and the other way is what are we digging ourselves into? Yeah. Do we have a total material code for what is what we're finding to be the like a toz? Mhm. Well, the most like what a homeowner would have to pay. Yeah. The biggest stand. No, because I mean what we would quote in total concrete cost that all didn't take any square footage. Yeah. We're just getting a general amount.

I didn't want to do a lot of work if there was no support for it. The other thing is if the drains weren't properly put in or whatever, homeowners might have the ability to go back on the developer for that. Yeah. It depends on how new it is. Well, I understand that, but like I was thinking like the new I haven't worked that much with concrete, but repairing some of those curbs, you know, you just don't get to put concrete in and it stands up. And then if you're working over uh you know the the storm drain or whatever else, you got to put

Oh, you won't patch this. You'll grind it all completely out. Every single piece of it will be ground out. It's not smooth band-aid. You're put Yeah, we're not going to have another one of those pass like I'm just we're not going to have that all out. I understand. But still it would be if it's quite a project if we weren't in support then you like tomorrow would be moving forward with the notifying people which would speed up the notification. I'm just thinking 90 days and the weather changing. Well yeah but but if they said hey I'm trying to do it but it's raining. My plan is my plan is to do it. No, get out there in the rain and No, I know.

You know, the other thing that can be pointed out is like, hey, the code says 90 days. We're reaching out. You know, really something needs to be done within the next 6 months or 12 months. Know within 90 days what is Well, not necessarily within 90 days. Just acknowledging that, hey, really, it says 90 days, but we're trying to give a heads up because we understand this is costly that October because that'll give them some time to get it. It's before it's after that because we can help you with concrete. Well, I wasn't going as far as that.

But no, you're right. I mean, if like if you if they say you have 90 days and the homeowner says, "I'm going to have to save up for for this. I do it this spring." As long as we have the document. Well, I mean, if the council supported this and they wanted to say, "Hey, let if they did want to do the grant, by the time the resolution gets drafted and I bring that back in September, I mean, it's it would probably take it to the springtime to get it anyway for at least something to be a big project." But you would ask them for any kind of extension, rain or whatever that within the 90 days, they needed to always willing to work with people on time. I just keep in communication. I feel like we're just setting the wrong precedent here. And then it's going to be I I understand like we don't have to do this next year, but then it's gonna be, well, why didn't you? And

and it sucks being a homeowner. I get it. I am a home homer owner, but it's just we're opening the door. The only So, I would rather say, hey, this is an issue. This has been brought to our attention. We need to address it. At least that point liability on the city can say, "Hey, we we're working on this, but we're giving them advanced time to start getting it figured out." You know, I think that's a more appropriate way as opposed to You're saying you're saying give them time, not give them. Is that what you're saying? I just like my heart says, "Yeah, I want to do that. I want to help out." But at the same time,

that I was that same when I first heard about it. And the only thing that I could like weigh why now and not in the future is because it hasn't been enforced for so long and neglected that there are some big projects. Yeah. But here's just because that's not on the city. No, I know. And as a homeowner, you should be watching that and you know what you signed up for when you signed that document. When you bought that house. So here we are. Okay. This is now becoming an issue. Kids have gotten hurt. It's been brought to the city's attention. So, we're taking the action, but we're being reasonable that yeah, the average household doesn't got $1,000 to just go dump on this. So, yeah.

What happens since we know about all these places and we let them do it in the spring, what happens if somebody gets hurt in one of those places since he already knows about it. Now, what we do is we point out to them, hey, this is a liability on you as a homeowner because it's us addressing it. We're take we're taking reasonable steps and we would be good because we already had our notification. Hey, we already know this. We reached out to them. Okay. They're in the process because of rain. So, and so if somebody slips or falls home insurance, I would That's right.

I would say my gut as much as I want would want to just here. Yeah. is my emphasis would more be on working with them with the time and that communication of as long as you work with us and tell us we will give you extensions. That's more a concern for me than can we buy them back to cement. Okay. And and also the whole enforcement thing I the rules are rules, right? Like just because they didn't enforce speeding on Dunaway for so long doesn't mean I've never gone 60 miles an hour though just because they're not enforcing it, right? Like it's the the law is the law. Even if people aren't there,

people can't enforce every law every day. You should still follow them, right? Like so the enforcement thing doesn't really sway me. The other thing is we're talking what you say? $9 a bag. Yes. So if some I if someone needs four bags, I really don't think $36 is what's going to stop them from getting It's the labor that's gonna Yeah. It's the labor and the expertise. But we could include in that info to them that, hey, there's a few other neighbors in your neighborhood. Maybe you guys can get together and talk and see if the person can do a disc because it was you saw it last year last summer. I mean all the time they were doing discounts by having several homeowners because they were laying patties.

So I mean and maybe it's maybe it's a maybe I don't know if it's an appropriate thing for LCAT or somebody to host an open house where they invite a few vendors and people who are interested in it and see if they get some group discounts or something. Might be more of an LDA thing, right? cuz with the business side maybe. Yeah. Were any of these business is none of this is like curbs for like third street? No, no, no. This is all residential. Um Okay. Okay. We'll still move forward. I just want and I just want to reiterate getting getting a notice about sidewalk can be a $10,000 job compared to parking an RV on the street. M. So, I just want to make sure if people come here, we're not going to revert back because I mean I mean

people are on the trailer. I'm not saying that we're going to revert or change. No, no, no. I'm just saying like this is going to be a costly fix. Once the once the tears and the heartstrings get pulled. No, my biggest thing is just I want us communicating above reproach more than the bare minimum. The liability is going to be on then. So, yeah, we're giving time, Betty. Yeah. Got to do what you got to do. If not, you're running the race. [Music] Thanks for the direction. Thank you for the work on that. Okay. So, 9B steering and ad hop communities. Um, Brandon, for us,

um, thank you, Madam Mayor. Yeah, there's there's been some talk lately about where we see um getting community involvement for boards. I know there's been discussion, you and I've had discussion about what it would look like for, you know, I know there's some discussion about looking at the charter, looking at um uh parks committees, looking at I know the transportation system plan, the scope of work calls for um calls for a committee of all different population, right?

Yeah. So I and I I obviously this it's a it's a mayoral thing when it comes to committees and looking at how how we want to structure those and whatnot, but um this is kind of a discussion. Okay, if you kind of want to take the the rest of the lead on this.

Okay. So yeah, the one of the reason that it I mean I've been formulating in my head like hey we're going to do parks. do we do like a parks committee not specifically for veterans or for commons but just build a parks committee. Um part of that was discussing with residents about like the history that gets people involved that have passion about it. Um but then also more importantly was the like Brandon mentioned the transportation system plan. Um part of us getting that funding is we have to meet requirements of like so many different people from different groups on the committee. Um, but then I'm and then we don't know what our community our goals are going to be, but one of the things that in order to meet most of our goals because of that th million dollar threshold, more than likely we are going to need to jump into a charter review, which is going to need one, too. So, with a bunch of those coming up, Brandon and I thought if we brought it up to you guys to get your feelings on things, get your buy in. Are there any counselors that want to like, hey, I'm really passionate about transportation? I would love and support that and be on that.

So, I have a couple thoughts. Yeah, the TSP one makes sense to me. Parks does not make sense to me. And the reason is until we have the money to do the parks, that committee is just going to be frustrated that their ideas are stuck in a committee. My thought was it could help go after grants. I think yeah, that might be a different purpose. uh like I'm not necessarily opposed to that type of committee, but if it's specifically for like park ideas. No, I was thinking frustrated. I was thinking it more of like parks um like one of the suggestions in the planning commissioners meeting is getting um buyin from like community groups and um things like that. just tread.

The the other thing I would just caution is I would always always tread lightly on the idea of changing a city's charter. Like there has to be very very widespread support on that or it's going to look extremely self-interested by a by a governing body. So well that would be one of those things where we would just discuss like if we chose as a council to revisit our charter heads up that it would be a good or a charter committee is going to be on the horizon. It's not us today deciding. Sure. Sure. Yeah. No, I understand. Just the the I'm just uh I just want to emphasize the the potential attention that would go to those kinds of conversations.

I I I the reason why the charter thing came up um because when I was lobbying for the unsuccessful grant with Canyon View Pump Station, they I got asked what is the biggest barrier to you getting this money and I said getting the money and getting voter approval in time. Yeah. And it's 2025. A million dollars is does I mean I mean you all should be able to expend that.

And so if you were to do something like a charter review committee and like I talked to David I think David's somebody who should kind of help beyond that as well. But be very narrow in what you're looking to change and don't let you know the committee get away because the mayor the mayor can say I want to do a charter committee. I want to focus on these five things what need to be looked at. Let's look at term limits. Let's look at this. Let's look at that. Let's look at the whatever they want to look at. And those are the things that the charter I'm sorry. And then after that's done is the intent to dissolve it. The committee. Yeah. Yeah. Yeah. Yeah. It would just be like an ad hoc committee. Yeah. Because it would have to go to voters and this but it would have to be city initiative because it's going to obviously have to go to ball and if the council wants to look at something like this.

I just kn I know that wasn't a reason why we didn't get the money. There was a lot of competitive There was a lot of great projects out there that probably needed the money more than we did. But every probably every single staffer I talked to. Oh, cuz I'd put that in one picture. I would love to have this money. If we got this money in August, we would have to go and do and and have a special election called and calling the Secretary of State's office on how to make that work to like you be you'd be you'd be against some hard time. So, I'm thinking about the future if we have these big dollars that we can get. I guess we go into the sewer system talking. Yes. Like the sewer system talk. If we want to get grants for sewer, like we're going to have just like the reservoir. It was free money that we have to go out and ask voters for.

So you're not coming you and I weren't coming together talking about the charter saying let's overhaul everything. I don't think anyone and I I agree that if our main if our main hiccup with the charter, okay, I don't care if you like or dislike the term limits. That's not make or break for the city, but it's okay. Oh, you less. No, no, no. I'm just saying in general that's left to me. It's the make or break it. The less changes we make, the more focused it is when it does go to the voters and stuff. So, I I don't know what's the step on the chart. thing you wait until after our vision session and we talk about if we feel we need

No, I mean if if the council feels that that's something that they wanted to approach. Um I think that would it would probably take looking at the charter itself at a council meeting and say what do we think is something that is practical for the city in 2025 moving forward and if there's nothing that comes out of it then okay then don't worry about it. Um or there can be at least be a charter review committee of of a subsection of council. There could be whatever but I and that's it's up to you. That was just a suggestion because that was one of the things that came up in in the um lobbying for the the money the state. I think we definitely need to look at it. I mean, but we have to be careful.

I I wouldn't I don't want to form a committee to decide if we need a charter review. I think that should be council. No, that's what I'm saying. I think that's a discussion and first we'll get there. Okay. But because I I think you're right. I mean something to definitely address. um so do we want that on the agenda before after our visioning stuff to look at the ch if the charter

I think probably after and because if if one of the concerns is expenditures like we're talking about then I think some of the ideas that will come out of that session as far as future expend it'll give us a better idea of what conversation needs to look like. Yeah. Yeah. Something we do right away. Like I mean this could be I mean this could be a nine-month committee. This could be hey we're going to do something. Let's try to get something on November 2026 or November 2028 or a May election. We don't have it's nothing crazy important, but I do know it's it it's a barrier for the possibility of future funds or the the accessibility of getting quick funds if we needed to. It would just be weird to change the charter to one number and then have our planning session and be like, "Well, we understood it." You know what I mean?

Okay. Um, and then Brandon, transportation system plan committee, how fast do you need that? Oh, that's going to probably be some time. Um, I just got the scope of work, myself and Gordon. Um, looked over it this week. We we went back and forth on some things. I will probably have another draft of the scope of work and then something to send over to David probably like in the next month. Unfortunately, ODOT doesn't move as fast as we do, which we've seen recently. So tonight went very fast.

Yes. Um so yes um it's it'll be a while but the conversation what I can do is I can um when I do my notes tomorrow I can just send what the the committee makeup needs to look like. Okay just so you can some people maybe point because we need public transit users which mean you have one right here but I don't live in a town. Um you have um you need like business owner you need um an engineer you need somebody from the school. you need somebody with a with um with a seen disability, an unseen disability. There's a whole different population that we have to have on PSP committee because I think we just need a big bridge or a lot. Okay. So, sounds expensive. Are there any other

are there any other committees or any projects current that you think we need something for? I can't think of any, but I'm just saying. Okay. So, yeah, Brandon, just let us know what when it's time for that transportation system plan council. If there's somebody that that's sounding really interested up their alley to be included in the early works of that, knowing that they're going to have to put a counselor on probably on that, let me know. Councelor Bson with her big bridge. the KP bridge right across have nothing assigned to that now. Okay. I just remember that he has to recruit to recuse himself.

Yeah. Now councelor Gilman looks at our contracts and left. Okay. Um strategic planning session. Brandon. Thank you, Madam Mayor. Um so I set a date a few weeks ago, but it looks like um two of our council members will not be able to attend that day. So, I want to make sure that we have a date here that I can put so we the staff can at least start getting the prep what council needs with adequate time. I think originally I had scheduled like September the fourth Thursday September. So, how how about I just say the fourth Thursday in October.

Have we always done these on the fourth Thursday? I feel like we have broken this. No, no, no. But the work session is is is a part of the Brandon suggests we can we do the second or third. I'm at a family.

No, no, no. That's that's okay. So, here's what I was talking to Brandon about. We don't want to start the strategic planning until after the summer because of everyone's vacation, right? So, till se September, right? So, if you guys all bring your calendars with you to August's meeting, I know unless all the counselors can agree, I will make whatever you guys pick work in my calendar because I won't be here in August to hash that out. But what we need to know before we pick dates is how many dates do you guys think this is going to take? Would you guys rather longer sessions and get it over with? Would you rather it paired into a council meeting and know that that's going to be a long council meeting?

So, can I just This might make it worse or better. September, I'm one of the people unavailable on the fourth Thursday. October, I am out of town for a couple days. What does it have to be? Hold on. Well, if it's the fourth Thursday, November, the fourth Thursday is Thanksgiving. Hey, hey, gobble gobble. And December on the 4th Thursday is Christmas. Okay, so happy Hanukkah, baby. Let's go. So with the with the constraint of holidays, I feel that council is saying even though it is a council rule that work session should be scheduled on the fourth Thursday, we as a council realize that that is it's in our council. Is it is it should or must shall be that guy but why is that a rule? Because we never took it out. Check the chart.

I have that channel's governing rule. Have it. Anyway, what we need to know before we even schedule these is how much time and how you guys want it. Do you guys want it paired with the council session? Do you want it separate? There is five Thursdays in October. One of those is probably going to be Halloween, right? A sec. Okay. The council will meet regularly at 6:30 p.m. on the second Thursday of each month in the council chambers. A second special meeting or work session may be held on the fourth Thursday. May there's a lot of discretion. I think that's just to guide us that as we all fight over our calendars. We don't I mean we don't have

Well, I'm sorry, Council Gilan, you can't be there, but the rest of us can. And it says it may be on that date, but I fully support that. Looking at the calendar, every fourth Thursday in the near future is a holiday. We're still already planned vacation. So, that's not going to work for us. How about we can do a weekend, too? But I know how y'all feel about weekends. If I can bring my kids every day Saturday. What are you guys talking about? Must be tired. I was just gonna say personally. Do you want to hear? You guys don't want it attached to the meeting? No.

I would like myself and then if the second followup is attached to the meeting, we can decide that after we are focused on the first meeting and completing something and if we need to finish some Okay. So, how about October 16th? I mean, I have to be I'm assuming September is still a hot mess for everyone to take away your weekend. September isn't Oh, let's No, I was saying October. You're talking You're talking baseball playoffs and possible Timbers MLS Cups. No, no. Youber. You said October what? 16th. Does it work for you? No. I was proposing that date.

That is a um a weekend. So October 16th is a planning commissioning meeting, but we can unless it's an unless it's an emergency, we can do a short meeting and then kick them out or not have I mean they're not going to have a meeting next month. So they can they can have a short meeting and then we meet at like seven. Yeah. If there's something like a like a variance or public hearing, we can line up and maybe do like or we could just go over there and they can hang out here. But we have to have recorded, don't we? No, we have a record over there. We have That's right. We have two. Okay. So, we can have we can have have we could it could be like the skeleton crew. We can team. Yeah. You would just not be at the planning commission meeting or

I mean I don't I don't go to like the the ones that I feel I really need to be. So, I would What's up there, right? And Nicole's will be there. Yeah. Okay. Oh, hi Chief. I didn't see you here. He's been sneaking in and out. So, what time? October 16th. Anytime after 6 for me. 6:30 p.m. 6:01. Well, I 6:30 is better. I'm just saying. And I know for a lot of counselors, we've asked it with Brandon before nothing before 6:30. I'm going to put I'm going to put October I'm going to put on next month's agenda, October 16th in the consent agenda at 6:30 p.m. at the community center.

And if you want to bring your own food to eat, you can. But food will not be served. Okay, we'll be meeting here. Planning Commission will meet over there October 16th. Yes, the audio is better here. Kennedy just reminded me. Thank you, Kennedy. So, here and then we'll move planning commission over. How you guys can move us? Okay. And we'll go from there and which is a nice encouragement like if we can focus and get it done in that one day, we don't have to have another. Okay. Um, focus, focus. 9D, Bridge Street Rehabilitation Work Update.

All right, the best part of today's meeting. Everybody's been waiting for this. Um, just real quick, there is um a little timeline for you regarding Bridge Street. Uh, we did find out this week that the ADA sidewalk work will actually be starting on the 29th. So, I'm going to be personally reaching out to the um 10 um properties next week and just trying to reach out to them, let know what's going to be going on. I'm trying to be careful with communications for the public because if I group them all together, one big message, they're going to expect everything at once. So, I'm going to try to do a granular educa. I'm going to try to do a granular conversation for the property owners and then do just a little, hey, we're getting ready to start and then the big start is going to happen at the end at the beginning of August when we start the prep work for

bridge. So, we are though going to make a statement because this is a huge deal that we're starting on bridge. that hey, bridge is starting. Um, we'll put out the dates. Yeah. Yeah. Yeah. All that is going to be well, we're not going to just tell the two homeowners that like I want to celebrate the fact that we are like this is a huge thing for us. Probably two minutes to deal with traffic. Yeah. So, that's be something. So, we're going to have I think we're going to have over a dozen or so flaggers around town. Bridge Street is going to be very tight for about a week. very very tight from about 7:00 a.m. to 5 6 p.m. Right. Brandon was in here for

going out cuz I'm thinking about twice. I'm thinking about not only like the neighborhood I live in, but others that are going to be kind of on the other side of it. Like are those homeowners going to know like, hey, if you have to go down to bridge, heads up. I I was going to put it obviously we're going to put in the newspaper. They're only going up. Yeah, we're going live on the people who live on the far side. Are we going to have one of those electric signs saying like, "Hey, from we're Um Greg's team next month instead of putting anything on the the readerboard, it's just going to be Bridge Street Construction with the dates. Yeah. And you need me to do some kind of PR thing with you on social media.

Yeah. And then and then the first day we'll be out there. We'll be taking photos. Um we're going to put stuff on the app, Facebook, the newsletter. We'll exhaust as much as we can. Yeah. So work with Kennedy. If we do something again like we did with the school, are we going to maybe post like a detour like if you're on the north south side what Anna gave me detour. Yeah, because I think we're gonna have like four different detours going around. So, it's going to be you I mean you're probably going to be like getting a lot of complaints and a lot of phone calls, but at the end of the day, you wanted bridge street fixed.

So, and I did I did speak with Gordon or um Hunter who works for Gordon. Um we do have some street sec we're going to use. I think we're going to uh widen the sidewalk a little bit to 5T um for ADA. Um and we're going to do what was the other thing that they had mentioned that we're going to do? Just the the widening is only going to happen at the intersections themselves, not the whole from fifth to sixth is going to be widened. It looks better and it's going to last it's going to it's going to last better. So last longer. So, we were talking about doing that and bridges light is an added work order that will be done at the finishing.

Yeah, the seven street extension. I was we may have to have a very not very special a special meeting where I just need a quick quorum because um a change order may be needed for seven street extension and if I can't do the work to where it's under 15 grand um it'll have to come to you and I may just call a quick meeting three minutes in the middle of the day who could just come here or just virtually do the meeting approve the invoice and they can go about their day. So they know they're against time limitations for change orders. Um especially with August meeting and by the September meeting most of the work being done. What is that? What are you expecting? Oh change order for the seventh street extension because we we have talked about getting and since it doesn't go under my authority

I just wanted to make sure I understood what it was. So um if that happens I will let you know. But do you have anything else to add on Brit? It's uh going to be nice when it's done. Yes. And I think this will be the biggest project we've all done together outside of a fun game. It's going to be nothing compared to a 99. Oh my gosh. Okay. Uh department reports grand. Wow. All right. Boom. Boom. Boom. Any question? Um I have one thing I have something on code enforcement to touch on, but anything any questions on anything before I go into a report? No. Okay. I have a question about code enforcement when you're done.

Okay. Um, Judge Blake will be here next month um to do like a yearly update and it's been probably about a year. Um, but um, he was out for a little bit and um, so he'll be here. Um, my review next month in executive session. If you haven't completed that, please uh, we have to the 18th or 19th. Yes, 19th. It's that was on my mayor report to correct. Scott, just FYI, Scott, the executive director from the COG um, will be going back to the East Coast. So, he will be uh, he'll be resigning. I think he'll be wrapping up right around right around my review time. Okay.

So, they'll be looking they'll be looking for a new executive director probably in the next six months or so. Um, Habitat Humanity reached out to Robert today. Um, there are a few there are some places in town they want to kind of help clean up. High grass, high weeds, clutter, etc. Um, so as we get into the into the season, Robert's got a few places that um, seniors. So if you know anybody who may need help

Oh, they want to like pick a beautifification section. Yes. Yeah.

So if you know anybody in a certain area or pocket of people, they're going to be working and so Robert is going to kind of manage that. So if you know an elderly person who's helped um next month, Cog will also be here to discuss city planning after our discussion last month and some concerns. that I think staff um has had um I think it's time for a change of scenery for a planner. Um I didn't want to schedule a meeting this this month because I think with the the the signed stuff being done and some of the things that the council's kind of test the planning commission with, I think now is kind of a good time to move on. Um so there's a couple recommendations I've talked to McCrae about. Um and they'll be kind of talking to you next month on the planning situation on how we want to go. We don't have to actually officially approve the planner because we have the master services agreement with the COG, but I because of some of the concerns I've heard from the planning side of things, we want to make sure that we're all in agreement with them working with staff, but also them being able to um work to the satisfaction of the council. Um franchise coming up in January. Um, there may not be a lot of opportunities, but we can always go out for bid if we feel that this is needed. I know it's a good service. It's very low cost compared to what I paid for waste management. Um, obviously there can be things to negotiate a part of the next deal, but unless there's any concerns with recology itself,

I appreciate the fact that they came with lower rather than pulling a PG on. Yeah. Yeah. Yeah. I mean, they I mean, they come all the time actual thing. Yeah. I'm just saying. Yeah. Yeah. So, um if anybody has any concerns or questions, you can email me. Um if not, maybe we'll just have a quick discussion, you know, September, October. Hey, what we're looking like and then kind of go from there. Um National Night Out is going to be August 5th at 6 PM. Um it's going to be the Tuesday, right? Yes.

Um Kennedy was able to get some really cool stuff this year. Um, and I think we've got some cool OSP stuff coming. So, um, that'll be fun. Uh, OSP meaning Oregon State Police. Um, one more thing before code. So, you may remember around the rate, um, the town hall rate discussion, water rate discussion time. We had a resident who, um, for numerous months thought there was some issues with the city and the irrigation, etc., etc. Well, I found out this week in the Pancake Breakfast line that um when the developer installed irrigation systems, and this is all of Metobrook, so if anybody reaches out to you, I would think this is a blanket concern. They have a very minimal backyard. Zone one for irrigation is in the front yard and two, three, and four in the rear and even some parts of an alley depending if you have an ement. Um two, three, and four were capped off, but they were still running. So meaning one was properly irrigated every eight minutes

for their time frame. Two, three and four were going every 8 minutes capped off still running but obviously discharging how it would normally for irrigation system. So their concern was that their meter reading was so high. Yes. And this is why. So unfortunately, you know, obviously nobody's going to come and say whatever, but I just want to let you all know that after about two years, we were kind of told what the reason was. So, um, we put a lot of time and effort into that, as you did dealing with the resident. I'm sure you know what I'm talking about. Yes. And I think you do, too. I think we all do. And there there was a lot of conversations had. So, um, when was that found out? Uh, I just found out this July 4th in the pancake breakfast. When did they find it? Find out. Yeah,

the way it made it seem. Well, we found out about it sometime I would think last year. It didn't seem like it had happened recently. So, just want to follow up. I know that was a big concern. So, I just want to follow up. There's at least closure to that couple years after the fact. Um, and then I know there's some concerns um this month with a push on front yard parking. So, and and RV parking and trailer parking. So, just kind of want to talk about that. I know there's some I don't follow anything on social media, but some things have been sent to me that cause for concern, and I just want to make sure we're on the same page. I I first want to reiterate um parking situations are going to be 95% are going to be reactive. They're going to be we're gonna be we're going to receive phone calls or we're going to receive a report via email or for gov. Um, and sometimes most of our habitual offenders tend to offend and offend to where the city gets made out like a bad guy and at the end of the day we just a lot of those are reactive. It's if it's egregious like a trailer on the street or an RV on the street, Robert will actively proactively do something. But if it's the neighbors parked on the front lawn for the most part or well enough they're parked outside for 48 hours or they're blocking the sidewalk or they're doing this. A lot of those things come to us because we just don't see those all the time.

So, um I know there's been some concerns about front yard parking and I put some communication out about two weeks ago. Just very blanket FYI. The reason why I did FYI is because we have probably 80 different lot sizes in town where not every single one is going to be the exact same as their neighbor or the neighbor across the street or the adjacent house behind them. So, I just put a blanket statement, no front yard parking. Let's just be let's just be mindful of that. And I think that kind of blew up and I know there's some concerns. So, if there's a discussion we need to have, I would rather have that now.

Well, aren't you bringing the ordinances and stuff next? Well, I think they or specifically for trailers, but I think just maybe I don't know if there's a bigger discussion we have because I I mean I know well one I mean if a homeowner is being told something are we documenting or logging what's being told one the staff member but also then every time Robert or you talks to a staff member even if it doesn't require a citation or whatever or do we document? Not all the time, right? Not all the time. It was just if it's like I probably know you put like a milestone in there or something. I was I've never told them they didn't park in the yard. I don't think I ever have.

I tell them to park in the driveway if if available. He was passing around some kind of letter that said to just so you know. That it was okay. I don't know. To me, I just to me, I took your your note as uh don't turn your front yard or your front lawn into a driveway. It's basically the way I took it, but other people took it all the way to you can't wash your car, you can't back up, unload boxes or what I mean, what does designated driveway mean? It was just like, yeah. So,

what about people that have gravel in their driveway and they parked their orics? If it's not a defined driveway, approved driveway, then it's like they got grass and then there's a border and then there's gravel makes their driveway spot that they can enter from the driveway. Yeah. And they always have stuff in there. If if every driveway in town would have to be approved by the city and it would have to have an official spec and it would have to have like like a design. So you if you just lay gravel out the ones that are already there, they'll have to all move their cars. Sounds like it depends if the specs included that.

Yeah. And if and if it's been there, like we'd have to look at it. And I just put it out there because we had two neighbors fighting over it and I said, you know what, I came here because code enforcement. That was a big thing in my interview process. Code enforcement. Code enforcement. Consist code enforcement. There's no code enforcement in this town. And there's only probably about a heck maybe a dozen or so half in town that are egregiously like blocking the front lawn. But what I think the biggest thing is is if we just allow the front yard parking to have we need to think about what it does for the infrastructure, what it does for lawns, what it does for the cleansiness, what it does for sight obstruction. If we don't if you all don't want front yard parking

Yeah. Yeah, I don't want parking in my front yard either, but there's people that have parking spots in their yard, like gravel, you know, they're not official driveways, so they can't park there. So, but every but every house is different. So, that's why I tell people everybody can be setting a narrative on Facebook. I don't govern on on I don't govern on Facebook and I I don't expect anyone to be to govern on Facebook or direct me on anything on Facebook.

I don't make your name. I I people should just come to me and say, "Hey, cuz we we like I said earlier, there's 80 different lot sizes in town. Every every house is different. Everybody's had things before. So, we have to look at every house differently than this." So, that's why I put a blanket statement out. No front yarding. Just be mindful. Blah blah blah blah blah. If anybody had additional comments, they can reach out. Is this valid? Is this valid? Is this valid? Is this valid? But it came to the point of like this, this, this, this, and this. And then I got to the point and you all know me. I'll be very direct and I will always have my door open. You can even ask staff. I probably sometimes they probably get annoyed by how many times I I overshare. I know Kenny's probably laughing at you. You do most

the amount of stuff I overshare and I probably have an annoyance. I will never turn anybody away. 99% of times we don't get phone call. We get phone calls on people complaining, but most of the time when they're when they're assuming something, we haven't got a phone call yet. So if there's an issue there, if there's a letter that's something about Robert, I have never seen it. I have never heard about this. I had not that's something I would have to address at Robert.

And and that's just it is is uh I I look at the social media. I don't But usually the person that complains about Robert first, they'll come up and they'll complain about or they'll tell you what they did wrong and then they'll complain about Robert telling them that they did that wrong. you know, whether it's parking on the wrong side of the street, blocking the driveway. Well, I went in and I blocked from the driveway and then then that. Oh, that you know, I mean, then they go off on on Robert and it's like, you just told me that you did something wrong. You knew it was wrong and he did it. Then you're going to matter Robert about telling you, "Hey, come on. Don't block the driveway."

Yeah. And I think my only um Brandon and I I talked a little bit about this because of how um over the week it got posted on like a Friday afternoon and then over the weekend some citizens stirred the pot overexaggerating things like you were mentioning. I can't water it. They're telling you you can't water your um you can't wash your car on the and pull it off to the side on your thing was my request to Brandon was when we put out a blanket like FYI to please try not to do it unless needed on a Friday afternoon because then that gives the um residents a whole weekend of feeding each other without anyone having the ability to

clarify clarify. And I will say I did come in that Monday and I had not one email regarding anything. No, but like for me, like I had a few people tag me and I didn't respond, but um because I even say don't like mom, no, you don't tag me to get my attention. But I did have some people reach out asking me like what a designated driveway was. And it was really hard for me to not be a I was like, "Oh, you city hall, they can define that for you." But it's really hard when I can't like, "Okay, you're going to have to wait the whole weekend." And instead of getting them that answer, they were they stirred the pot. Yeah. And I I apologize for that. sharing. That was my only concern of the info going out wasn't that the info went out or that we're enforcing that. It's Hey, Brandon. Yeah.

If you want to make a copy of the the U ordinance on that on that right now. Yeah. Okay.

And the RV the RV parking. I mean, I've been in places where they don't allow RVs whatsoever in town. They I've been places where they allow RVs under a canopy. When the hard the hardest part to being a policy maker in Lafayette is because we've grown so quick so fast and there's two really divi divisive lines in town. There's new there's new Lafayette which I talked to and they feel differently about old Lafayette and that's okay. and this old lady who's been here, who's been doing things for so long, and you all have to balance out how how to take care of the aesthetics of the of the neighborhood because we want to make sure it's livable, but also safe infrastructure. We want to be able to protect property values. So, all these things are things we have to think about. So, I can't tell that to nobody because I'm not a policy maker, but I I I I don't envy you guys because I know how hard it is, but we need to make sure we just we we if we want to do anything with front yard parking or RV or sheds, it needs to be a pretty long discussion and we need to be really thought out and I want to make sure what we do is going to be set up for success.

Like that's my thing is like what's in the code? I understand if you don't like it, but if it's in the code, it's in the code till it's done. Yeah. Yeah. And I when I talk to neighbors and they get going on what's on social media, I try to explain to them that there's, you know, 4,600 people in town and six people making six comments themselves. It's not 36 people. That's six people, you know. So, and you can't say everyone I talk to unless you talk to everyone.

So, this is an LCBO. So for instance with anything with front yard parking if there's any type of land use like regarding this the I even think the uh RVs RVs is a code or L LCD well this meaning all vehicles. Yeah but RVs cars anything but the the RVs are going to be in the LCD right the on the street is in the greater ordinance. Okay. But the on on the property though, that's going to be LZDL, right? Right. Yeah. So, anything when it comes to the RVs, front yard parking, all this is going to be in the in the the land use policy. Sideyards are okay. I'm sorry.

Backyard and sideyards are okay for RVs. Not if you're on a corner. Yeah. Not if you're on a corner. Backyards aren't okay if you're on the corner. The backyard is behind your fence, right? That's all. No, I'm here. That was a giant gate. There's nothing restrictions on sizes. The sizes. Well, like the trailers, you know, because if I asked him what the like I said, a code here might be something, but then another one's gonna say

now the front Yeah, the front yard parking is all going to be on the in the uh the land use side of things. RVs and trailers, RVs itself and trailers are going to be on the actual city code. That's going to be chapter 6. Yeah. 6.15. Yeah. Because that's going to be tracked. Yeah, that's what I was trying to explain to him is like this is going to bounce us all over looking at different things. It's not just one. Well, and it's a code that's not just a Lafayette code like it's pretty standard.

I think that it's important to reiterate. I know it's already been mentioned today that and and I know a lot of the people sitting up here weren't here at the time, but the council was brutally begged to get Robert's position put in place, which was before you were here. Yeah. Yeah. Yeah. Yeah. So, there was there was a I mean, you might hear more noise from one section than the other. There was way more noise. There was a serious calling for Robert's position to exist. And I think that a lot of things are being accomplished that those people wanted. So there's always going to be especially don't want it.

Right. And so when it starts to apply to people who have um you know you mentioned there's kind of two sides of the town who have been doing it this way forever. It doesn't mean it was legal. Yeah. Yeah. Exactly. That's why that's why that's why that's why we're the bad guys. And where you like this today you seem to be the bad guys but you're just some of these policies have been on the books now 50 60 years that you've never even tal even thought about. Yeah. You know, and if that's why there's opportunity, if there's an opportunity to change it, this is where this policy board changes it. But in three more years, another policy board come in and say, "What the hell are they doing?" And then scoop it back up. And it costs money to change an ordinance. It's not like we could just sit down like, "Let's go over all of our ordinances." Talk with the fencing a couple years ago. Yeah, exactly.

Yeah. Like the shed, we had an issue with the shed. I mean, it's it's got to be the same like material. Like there's an issue with the shed being too long, not getting a variance. Like a lot of these things I know there's a lot of frustration on a lot of the planning things but a lot of the planning things come from the state and especially when it comes to it dictates a lot of land use and building code is pretty much dictated by the state. There's only so much written that we have and especially with the new new bricks the inspector they're going by with the state code we have to rely on that. So there's so many different codes that we have to we have to navigate. Land use, we have zoning, we have city code, we have the charter, we have like the one that about carports,

the square footage and needing a permit that comes from state and ours just mirrors state and our and the land use side was aesthetics which was the the same like material and the variance the variance part of you. So, a lot of times there's multiple codes, mult from different from different areas, but I just want to make sure when when we talk about these things, especially when it comes to parking, we think about things in totality

because I know it's it's it's it's hard and I know nobody wants to say no or say yes because I mean it's it's it's hard. It sucks for me to say no yes to staff or to anybody in the community, but it's cuz I say, "Hey, well, did you make this rule?" No, this is a well who made the who made the rule council. This council has been in place for forever. How do I change? I can't change the law. You know, and I do appreciate council Gilligan saying we can't we can't observe everything. And there may be times where how come Robert looked at this or Brandon looked at this but not this? There's a good chance we're going to get around to it, you know, or that you have if you have a resident that doesn't want to correct something.

It looks like Robert hasn't addressed it because it might be going through all those legal hoops. Yeah. And everything on here is, hey, they're in court. Like this is this is his case load from this month. Everything is there, you know, everything but the person who who called in and and other information. This is going to be everything. So everybody can see what we're doing, you know, and what was the outcome of it, but also it's different based on the property. Those are all individual. Yes. Because it's I mean because you have a corner house versus council Burroughs who lives who infill. So what he can do on his lot is a lot different than what you can do in your lot because corner houses I can do what other corner houses are doing as long if they're doing it correctly

and yeah don't don't take an example of us another corner lot that's not doing correctly but yeah and it's hard because like my house when we were buying our house we had priorities and one of it for us was not having space for RV parking but if it had we would have had to make that decision just because we want it doesn't mean we can have it. Or like a basketball hoop. I can't. There's no place for us to put it that wouldn't be in the way of our yard or our driveway during COVID. Bella really wanted one, but we didn't get one because just because we wanted it didn't mean that the property we purchased allowed for all the wishes we had.

Sorry. Sorry to have a longful conversation about this, but I know we had a long conversation, but we still need to put something for Trent on um the agenda next month like right discussing it's on y'all I don't what are you looking what are you looking for me to bring to you all I don't know but we already told I'm going to be looking like I said at the codes it's going to take me a little while because it's going to bounce me all around so just a follow-up conversation to this you know it's more just just doing my due diligence of looking at it and you know so what I'll do is I'll just put I'll just put a general discussion remember there's LCDO and there's a city But that's what I'm saying. Like that's why I was saying down to like we can't do this tonight because Yeah. Yeah.

Like this doesn't even define what driveways are. Yeah. Well, and that's going to be an argument of well that was a driveway. Well, I don't know. Yeah. So, I'm I'll do my my homework on it and it may take some more. I mean, I will tentatively schedule something for August since you will be here in in in the seat. If you feel that you need more, if you feel there's more time needed because it seemed like you were the one to sponsor it going on the agenda. If there's more time needed, just communicate with me because not I'm gonna have it on the next agenda. Okay, that's fine. Are we okay with that? Yeah. So, since you were the one who put it on there if we need to wait until September, October, I'll leave that on you. Yep. But Okay. Okay. Got you. Are we all We're all good? Yes.

Okay. And if anybody has questions, please I tell everybody who moves in town now. Hey, if you need anything, please read the code before. Please read your code because I've been telling everybody that since I became a city manager and reach out to me. So, if anybody has that question, just give me give them my cell phone number Saturday. Can we put on the the website the spot that has both the regular ordinances and the land development in one spot? Because that's one of the things when people ask me like, "Wait, where'd you find that code?" because like lands, you know, the LZ planning is in the planning section, but residents don't know that there's more than just the general municipal codes. Yeah, we could probably do something where we group together.

I can talk with Jamie if we can reasonably do that where it's not going to be or like a link versus who? Yeah. or even if it says please see blanket blank for more and and even if you put it on the website you got city LZDO state and I'll just pick it on five ways you can sit down state says this here's the reference to it says here's the reference to it here's so for those top five or seven things so if it's a hot topic that we're pushing let's do a

have it so you can do a just a complete draw down this, this, this, and this. Here's how they work together and relate together. And I know um I know Kennedy and um Nicole worked on like a thing real quick on FAQs, which will be getting out soon. Okay. Robert had that's another thing I hear a lot is somebody will look up the code online and they go to another town and say something or they go what the state statue is, said it doesn't matter. Go by what our city ordinance is. They don't get that. I think. Yeah.

Yeah. I guess. Yeah. And my big Yeah. So, my biggest request is even if they're not on the same page, something that tells people these are the, you know, there's an LZ. There's more than just the municipal code and charter link. No, no signs, no parks. All right. Let's keep moving forward. Okay. Any more on your reports? No. Thank you. Okay. Council reports, president, anything to report? Nope. Councelor Gilgan, anything to report? I got nothing. Councelor Carzwell, no. Councelor Burroughs,

uh, nothing to report. Just uh, thank you to the planning commission on the great job they did on their um, things that were attached to them. Okay. Councelor Kit Hills absent. Councelor Mackey. No.

Okay. Mayor's report. Um, real quickly, the for you guys know the first library date of the bookmobile was Wednesday. Brandon was there. Um I stopped at the end just um shout out that our town has rallied and we have more than the bare minimum volunteers. Um so I just want to acknowledge that I'm very proud of our town for that. Uh garage sales are on Saturday. There's over 70 of them. Um and the market um and the map is online. Please do not come to my house that morning. Um Brandon already touched on it about his review. Um, uh, they're due. Scott is also on vacation until right before ours are due. So, if you did not receive it or do cannot find the link on your emails, please let me know and I will res I can resend you that link. Um, but Scott's not going to be around until right before it's due. Uh, we had the town hall tonight. I probably will email you guys just a summary. Um uh I was I attended for those that don't know Al Blanco passed away this past um month. He um long long time city supporter. They don't live in city limits but our easement to the watershed is with them. And it was really cool just to hear the history um of how much he involved himself with the town even though it was outside of limits. Um, and I was able to meet with the new interim superintendent for McManville School District. Uh, she is an old principal from Washer. So, it's kind of cool to hear that those kids are more than just on her radar. They are her passion and heart. And, uh, like I said, I will not be here for August's meeting, but I will zoom in for your review. And with that,

I move to adjourn. I'll second. All in favor? Okay. Motion Hey, Kayla. Did you want to do uh an agenda review the Tuesday before like she does, or you just going to wing it? Wheat.