City Council - Regular Meeting

Okay. Um, I will call to order the Lafayette City Council meeting on Wednesday, June 11th, 2025 at 6:34 p.m. Please rise for Oh, yeah. We can rise over this, but please rise for the flag. I did want to acknowledge the passing of a former mayor, um, Daryl Flood. So, I wanted to do that before the flag suite since that would be something he would have been involved in and liked. So, I'm just wanted to acknowledge his passing. Um, I pledge allegiance to the flag of the United States of America, to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. anything. Can you please call? Councelor Pollson, councelor Brow. Councelor Carzwell present. Councelor Goan here. Kit here. Councelor Mackey here. Mayor Minson here. Okay. Um now we come to a time for citizen input on non-aggenda items. Um we do have two. We have one in person and then one that was submitted with a request to read. Um, so we'll go ahead with the one that's here in person first. Uh, Caitlyn Sticker. Did I say that correctly? I have just a couple minutes. Thank you for having me. I'm from the nonprofit uh, with courage. We do a pink flight campaign. You may be familiar if you have driven around on Third Street in McMinnville, Carlton, um, Yam Hill. We just recently um are in Dayton as well. So you'll see kind of um right there. So With Courage supports local families impacted by breast cancer. I'm a two-time breast cancer survivor. I wanted to start with Courage

uh to find something local for our community and support local families impacted by breast cancer. Um so you can learn more about us through our website if you want more um detailed information. We also have a Instagram and Facebook. But the reason I'm here today is I've been in touch with Hillary about our pink light campaign. Um which uh we'd love to see if Lafayette would like to be uh included in some way. So um you can see here kind of how it works is we partner with um the community to gather sponsorships and um install lights. So those lights we own through CND which is their Christmas decor program and they store them for us and then we uh have them professionally install them wherever the sponsor is um we started with trees so you'll see like on Third Street in McMinnville downtown Carlton the trunks are wrapped with the pink lights then there is a sponsor uh tag on the tree and the person that sponsors can indicate if they want an honor or memory of somebody who has been impacted by breast cancer. um those sponsorships range depending on what um level or where what they're doing. So we've had um businesses like Chuck Coin in McMinnville, they do their building fascia, uh two dogs, um things like that. In uh Dayton, we do light poles in their park. Um so there's really we can be really creative about it. Um we just need to work together to get sponsorship. So we hope that you are interested. um even if it's something where it's small to start off with like Newberg, we're kind of slowly getting there. Um we started with each first schedule branch doing something and then um a couple other uh places have helped and jumped in. Kowanas Club over there in Newberg has uh really wanted to help get us over in Newberg as well. So is there any questions? I don't know if that's how we're not allowed to do I mean we can ask clarifying questions.

Clarifying questions. What what time of year does this I'm sorry question. October, so breast cancer awareness month. Um, and this is one of our biggest fundraisers of the year. I believe we raised $40,000 last year doing this um uh fundraiser. Yeah. And where does where do the funds go? Aren't they local? Yep. All of our funds uh stay in Yam County. So everything that we do uh is in Yamho County. You can see there we we have care packages, financial assistance, um online and inerson support and most recently we started a courageous movement program which is uh opportunity for our clients to go and utilize local gyms or things like that um in a comfortable safe space for them to kind of work through their treatment or recovery. And it's all free. Everything we do is free to our clients. Um, so I knew this was coming and I know it's public input time because I we didn't put it as a presentation accidentally. Um, so if anyone on council has a passion or a opinion one way or another of seeing what we can do, if you will email Brandon um, and I'll work with him. But my thought is also to see about maybe the LDA connection with it. and I'm happy to come back at a different, you know, if you need more conversation about it or if anyone wants to meet separately, um, we can chat about it. So, yeah, I guess if any counselor wants to get it on the agenda, please let Brandon know. Cool. Hey, thank you. Thanks for having this is you. This is me, Caitlyn. Yes. So, if you want to connect with me, just send me an email. You can, like I said, visit our website uh to see more. where you can see more in you can see interviews uh things like that from people who we've impacted on our especially on our Instagram if you have Instagram. Uh you'll see a lot of good uh feedback about kind of the work we're doing and how it's impacting our community. Thank

you guys for having me. Does anyone else need one? I have one more. Thank you for coming out tonight. I know you were originally going to come out during the snowstorm, so it worked out great. Thank you for having me. Okay. Um, also for public input, um, I have public input that was sent in with a request to read a statement from, uh, Sher King. So, um, I believe council all received a copy of it. Um, it says, "Telling this park story, Commons Park is one of the oldest properties designated for public use in the state of Oregon. The space has been called the Commons since 1850 when it was labeled as such on the first town lot. This was nine years before Oregon became a state. The park sits above Lafayette's legendary for in the river that was a part of the great California trail where pioneers west of the Wamut River crossed over to get the to the gold mines. It's also where Yamhill Countyy's first court session was held under an oak tree. One of the town's most well-known taverns sat beside the Commons and hosted the first district court session west of the Rockies. One historian reported that one of our former US presidents, Ulyses Grant, came to the commons once with his friends, Bill Sheridan, when they were soldiers. With this recent plan to develop this park, the town has been given a rare opportunity to weave this rich history into the park's development so that people can finally learn the significance of this property. That could be done with artwork, the design of the structures being added, or simply historical markers. Residents and tourists alike enjoy learning local stories because it gives communities a sense of culture and identity. Park interpretation shows young people that history is not just found in textbooks. It's all around us. Please don't let this opportunity go to waste. Okay. Um moving on. Any last opportunity

for public comment? Okay. Moving on to number five. Additions or deletions from agenda. Madame Mayor. Yes. Uh I would like to remove 6A and 6B from the consent agenda, please. Um okay. So 6 A 6 A and 6 D. It would probably end up in Okay. eight some place. Brandon, how when we pull something out of the consent agenda, what is the best way to put it? Um just just to be consistent if you want to put 6 A as eight uh A B C D J and then um you said 6 D or 6B 6 D 6 D as um 8 K. Okay. So 6 A as 8 J and 6 D as in dog. Yes. Um as 8 K. Okay. Anything else? Okay. Then with that, um we're on to consent agenda. So, um two things have been pulled, but um we can take a motion to approve. I guess it would be the consent agenda um minus A and D. It would be the motion. I move to approve the consent agenda minus um 6 A and 6 D. Do I have a second? I'll second. Okay. I have on the table a motion to approve the consent agenda without 6A and 6D. Any further Oh, no. So, there is no discussion. Kennedy, can you call roll vote? Second. Uh, councelor Pollson. Hi. Councelor Bar. Hi. Councelor Freswell.

Hi. Councelor Goen. Hi. Councelor K. Hi. Councelor Mike. Hi. Okay. and second agenda passes. We are now on to seven, which is our public hearing. Um, I just want to point out, I told Brandon I would make sure to share this because of the way the agenda is written, a lot of the information is put into the public hearing part, including the um motion suggestions, but though the motion is we're going to do the hearings and then get to the action item. So okay with that um so 7A the purpose of this hearing is to receive public input on possible uses of state shared revenues which are comprised of taxes from the gas cigarettes liquor and other shared revenues. I'm opening the public hearing. Are there any conflicts of interest? Okay. Is there any public testimony? Okay, I am closing the hearing. Okay, next hearing 7. The purpose of this hearing is to receive input on the proposed budget for the fiscal year beginning July 1st, 2025. I am opening the public hearing. Are there any conflicts of interest? Any public testimony? Closing the hearing. Okay. Now we are on to action items. Um action item 8A resolution 2025-2 SDC rate adjustments for the water parks

and transportation and sewer. I need to declare conflict. I also need to declare conflict. Okay. um staff report. Yes. So, thank thank you, Madam Mayor. So, um this resolution in front of you is something that we've tried to do yearly um as we have with our our utility rates is to keep our SDC's on par with the SP the um CPI when you round it up um to account for the additional um um cost of planning and um staff time. And this is the resolution that we discussed last month that we would be bringing forth. [Music] Um any questions on the information for Brandon? Any public input? Um we can either further discuss or go to a motion if no one has anything further to discuss. Um, finding resolution 2025-02 adjusting the system development charges for water, transportation, parks, and sewer systems from an effective date of July 1st, 2025. I'll second. Okay. I have on the table a motion to approve resolution 8025-02 adjusting the system development charges for water, transportation, parks, and sewer systems with an effective date of July 1st, 2025. Any deliberation? Kennedy, can you please call a roll votes? Councelor Barrow. Hi. Councelor Cwell. Hi. Councelor Gia. Abstain. Councelor Ca abstain. Councelor Mackey. Hi. Councelor K. I passes. Next up is 8B resolution 2025-03 state shared revenues for the fiscal year 202526.

Thank you, Madam Mayor. Um, so this resolution is part of the budget process. Um, I would assume that the city council would like to elect to receive these state funds. Um, the other alternatives to not accept the state funds, which would then um bring us back to the budget board, but I think we're all pretty good. We we do these every year as part of the process. Okay. Any clarifying questions for Brandon? Any public input? Any further discussion? Those looking for a suggested motion, it's on page 20. Yeah. I have it right here. All right. I move to approve resolution 2025-03 declaring city's election to receive state revenues for the fiscal year 2025-2026. I'll second. Okay. I have on the table a motion to approve resolution 2025-03 declaring the city's election to receive state revenues for the fiscal year 2025 to 2026. Kennedy, can you please call I'm sorry. Any further deliberation? Kennedy, can you please call a roll vote? Mr. Mackey, hi. Councelor K. Hi. Councor, hi. Mr. Bos, hi. Councelor Pson. Okay. Moving on to 8C um resolution 2025-04 amending the water and sewer rates. Um

Brandon, thank you, Madam Mayor. As discussed with the budget committee um and with council, we're continuing with doing the um the 4% water rate increase this this fiscal year and then with the um sewer rate increase as well, which uh we have at $150. Um that's uh the res this is the resolution just um amending those water rates and then you have the exhibits A and B attached to show you what those rates would look like if approved. I move to approve resolution 2025-04 which amends the water and sewer utility rates for fiscal year 25 to 26. I'll second. I have on the table a motion to approve resolution 2025-04 which amends the water and sewer utility rates for fiscal year 2526. Any further deliberation? Hey Kennedy, can you please call vote? Councelor Dogen. Hi. Councelor Pollson. Hi. Councelor Burrows. I saw Mr. Mackey. Hi. K. Hi. Motion passes. We are moving on to 8 D. 8 D is our resolution 2025-05, city budget adoption for fiscal year 202526. Um Brandon, any staff report? Um just a minor one, Madam Mayor. Thank you. Um in your in your staff report, you'll just see a pretty condensed version of pretty much everything about the budget. Um if you don't if you or the residents didn't feel like going through 45 different pages again um the snapshots right there under the appropriations and then the uh property tax position there and number four and then um um obviously the alternative and financial impacts. So and I just want to mention that the property uh tax assessment was mis uh stated during my previous motion. The

actual dollar amount should have been $34857 per 1,000 of assessed values and that was at the budget committee. Correct. And so I'm going to I move to approve resolution 2025-05 adopting the fiscal year 2025-2026 budget making appropriations and imposing property taxes as presented. I'll second. Okay. I have on the table a motion to approve resolution 2025-05 adopting the fiscal year 202520 20226 budget making appropriations and imposing property taxes as presented. Any further deliberation? Kennedy, can you please call? Yes, sir. Councelor Burrows. Hi. K. Hi. Answer Fen. Hi. Councelor Mackey. Hi. Answer Carzwell. Hi. Offer goan. name. Okay, motion passes. Okay, again, just want to thank everybody. Um, this has been our third uh budget together for the most part. Um, it seems to be getting easier most of the time um with our updates and with just I think pretty accurate communication. So, I just want to thank this council for making the process and then thank you for staff and Jamie who's not here with us and the budget committee members for this um making this a lot easier than other cities are facing right now. Thank you. Not an easy thing. Absolutely. Okay, we are moving on to our actually so Brandon, thank you for all your work and communication with us on that and proactiveness that we're not waiting till the last minute to get our budget approved. Um action item 8E, which is resolution 2025-06, termination of the city grants policy. Brandon, anything you want to present on that? Um no, not really. This was a conversation that came out of the um budget committee uh deciding not to fund

the program this year and then um the direction of the council at the last meeting um is in front of you today the resolution to terminate uh the policy for the city grants. Okay. Is there any public input? Any council questions or discussions? Okay. I'm looking for a motion whenever someone's ready. Move to approve resolution 2025-06 terminating the city grants policy established by resolution 2014-04 effective from and after its passage. I'll second. Okay. I have a motion to approve resolution 2025-06 terminating the city grants policy established by resolution 2014-04 effective from and after its package. Kennedy, can you please? Sorry. Any further deliberation? Kennedy, can you please call roll? Mackey. Hi. Councelor K. Hi. Baras. Nay. Councelor. Hi. Councelor Fawson. Hi. Okay. Motion passes. Sorry. Okay. I take that back. Is that everyone? Yes. Okay. And it's one nay. Okay. Okay. Motion passes. Okay. We are on 8F rate increase for contracted city attorney services. Brandon. Thank you, Madam Mayor. Um um Mayor Malcolmson myself received an email um from our city attorney um mentioning that he was looking at after two years he was looking at um bringing us rate up a little more. So we have some lawyers on the day here who can probably think that's still a very good rate for the work that that's being done. Um he's requesting to go to $200

an hour. Um he obviously is at the burden of the council. So I would just uh I presented here for you all today. So that's something um I'll just say he runs his own firm so he's technically private practice and that is less than most private practice parallegals bill. So cheap what I was looking at $29. She hasn't had an increase for two years so it's not unreasonable a $25 jump. Oh it's already been two years. Okay. So um any public input? Um, I'm ready for a motion if someone wants to make a motion. I move to approve the hourly rate increase for legal services provided by David James Robinson, attorney, to $200 an hour effective July 1st, 2025. I'll second. I have a motion to approve the hourly rate increase for legal services provided by David James Robinson, attorney, to $200 an hour effective July 1st, 2025. Any further deliberation? Kennedy, can you please call Councelor Kip. Hi. Councelor Perez. Hi. Mr. Pollson. Hi. Mr. Kelvin. Hi. Councelor Fwell. Hi. Councelor Mackey. Hi. Okay. Taxes. We are on to 8G rate increase for contracted city engineer services. Brian. Thank you, Madam Mayor. Uh two or three months ago text um Gordon Monroe came by and just said, "Hey, it's been a little bit of time." And he was looking at um adjusting some rates. So in front of you, you see kind of um how they're proposing rebuild. Um Gordon is looking at the direct cost of the project plus two and a half percent. Um and then the other tech tech staff would be a direct cost plus 10%. This kind of goes into falls in line with the expected profit rate for being a contract to city engineer. I think Gordon and his team do great work. Um

but this is another one of those um appointments by council. So, this is one of those rates that you would have to approve um if you see fit. Yeah. Can you remind me how how long it's been since there was a rate increase? Um 2020 2021 and before that it was about 2015. Yeah. Any further questions for Brandon? Any public input? Okay. I move to approve the proposed new billing rate structure for contracted engineering services provided by terror attack as outlined in their 2026 rate sheet effective July 1st 2025. Also good. Okay. I have a motion to approve the proposed new billing rate structure for contracted engineering services provided by Tetrate Tech as outlined in their 2026 rate sheet effective July 1st, 2025. Any further deliberation? Kennedy, can you please call the role? Gen. Cardwell. Hi. Councelor Mackey. Hi. Hi. Councelor. Hi. Boston. Hi. Okay. Motion passes. We are now moving on to HH MA um MWC master services agreement for fiscal year 2526. Brandon. Thank you, Madam Mayor. Um, so the Midwell Amit Valley Council of Governments uh has their yearly agreement. Uh, last year they went to a master services agreement instead of just saying, "Hey, you're just going to use planning services and here's the planning rate." Um, in the financial impact, I just put what we probably would use um, if it ever came down to it. Um, but most of our work is going to be done with the senior planner, which has increased from $109 to 103. Um the admin services coordinator has increased from 92 to 121

and then an associate planner is 107 to 121. Um and then the assistant planner 84 to 97. Those kind of fall in line with what we kind of budgeted when we're looking at the budget numbers for the upcoming year. Um and this would just be the approval of the um proposed rates for them. The car now we use more than just their planning services. Correct. Correct. Well, yes. Mainly it's just going to be like GIS if you like like when we get the maps done or what we were working on the GIS integration program where we map the utility and everything that we finished up on. Those are one-off scenarios for the most part. Um dedicated is pretty much our current planner Jim Jax and then any type of ancillary work that's done as part of the planning process. And then obviously we had some strategic planning done. And then obviously if the executive directors ever needed or any type of recruitment services those are all part of the package too but since those are really ever used they're not really part of the financial impact but they're there and part of your packet. Um, I know you might not know this, but roughly how much like what was the cost per year that we've been using like the old rates for the cog? Like how much have we been um in terms of maybe Well, I'm just I'm looking at I know it says it's manageable in the budget, but some of these are some bigger jumps and I'm just curious like how big of an impact. I know we were budgeted for it, but it's still um I want that's probably I think last year's increase, if I'm not mistaken, I think it went from um like 99 to 109. So I think it was like a 10 or 11 jump. So that's about 24 um for the senior planner. Um, I can if you'd like I can get you an exact dollar amount at the next meeting on how much we spent on planning

services last year. I mean, no, I can kind of give you a rough estimate if but Jim Jackson the senior planner. Yes. Yeah. So, it's like a 21 and a half% increase or something. Yes. Um, but I sent an email last week too um a weekly update about that. So, that may change a little bit as well. Um, but compared to what we would be paying for somebody in the house, which we're obviously still not ready for. Okay. Um, I mean, we're kind of if you say no, I mean, it's completely up to you. We would just have to go do an RFQ for another planner and then, you know, cease any work with the COG. It's completely up to you all. That was going to be my next not saying I'm forward against it. Just what happens if we ar if we don't have a contract with the cog, then we would have to I would probably have to sign something on an internal basis and then put an RFQ out for a planner. Okay. Um, somebody did email me a few months ago just, hey, if you're looking for a planner, then I can tell you it's going to be significantly more than this. Okay? But at the end of the day, you appoint the city planner as per the charter. So, if that's something you want to do, that's up to you. Um, you're the governing body. Okay. Are there any other questions? Any public input or a motion? Does someone have a motion? Uh, I move to accept the new rates for services provided by the mid Atlanta Valley Council of Governments for fiscal year 2526 and authorize the city administrator to execute the agreement. Do I have a second? I'll second. Okay. I have on the table a motion to accept the new rates for services provided by the Midwood Lamament Valley Council government for fiscal year 2025 through 2026 and authorize the city administrator to execute the agreement. Any further deliberation? I just think this is a significant

increase especially shares increase. I I'm feeling the same way. Is there I know that we're I know we're kind of I feel like backed into a corner because it's cheaper than us going out on our own, but I feel like that that means that there's no accountability. Is is it standard for us if we wrote a letter just sharing like that were some big increases? If that's what the council would would like direct direct me to. Yes. Um, I will also say that our budget did account, you know, when we when we look at the SDC impact and we look at the permit fees, we make sure that we tie into those costs to the planner. So that it's a direct cost to us, but it's going to be recouped through the planning through the fees from the permits and the planning fees. So, okay. I I would just note that we didn't blink at David's increase and I think that's because he has been pretty spot on, lights out on things. I I think there's reasons that we hesitate on these. Now, if if if this is something that the council would like um because an RFQ is probably going to take us maybe about a month or two to three months to draft, get out there, vet, you all have to interview. um similar to the city attorney or myself, we can it may be easier to do it this year and then we we have direction to draft an RFQ to start July 1, 2026 if that's something the council wants to do. Um I just know right now if if we don't sign we're working on the parks master plan and the sign code some amendments. So those things probably would get done, but we'd probably be in flux on some planning commission items until cuz I wouldn't be able to be the city planner. I'm not a certified planner to come in front of

the planning commission and do the legislative amendments. So um but obviously I I do whatever you want me to do. So So can we if if it passes, can we proactively find out from them what we're expecting for next year? Like was this a one-time big increase or is this going to become standard? Well, it sounds like last year was 10% also. So, this is just 10% and 20%. It's kind of backto-back increases. So, so um I mean, is there a time for us to accept this? Well, um our contract about two weeks. Okay. I guess I know the answer to that and and and unfortunately like other providers some people wait till the last minute to get us things. Mhm. Um and sometimes I you know I there may be a negotiation attempt but I think the way the based on the resolution for the cog it's going to be pretty flat. There's no negotiations on those fees because that board approved these fees just like you would approve water or sewer rates that I have to implement. Mhm. You know, I would like to just uh I think I asked this last year too and I can't remember what the answer was. How much does it cost us to be a member of the club? Um it's I think it's a couple of grand a year. Um the member do let's see the paper I saw I wanted to say it was a few thousand nothing more than like four or five.

Okay. So we do have a motion on the table that no matter what we're going to have to um close out. But um is there any further information? I just I'm like procrastination on sending the contract over. I'm not one to award contracts for that. And I I just also not super satisfied with the level of services we've been provided. I'm not satisfied with how shortterm like short this is late notice and I know that Brandon is proactive and buffered in the um budget but are is it possible to push it out a week or two so we have more time to it was given to us late um I can ask if they can keep us at the motion we'll have a We'll have motion on the table. Yeah, we have a motion on the table, but we would have to come back for a special meeting. Just be aware that I'm not putting that for against just um if they're only going to it sounds like it expires in two months. What it what's the thought on as Brandon said, I'm just going to throw this out there. accept it for this year, but realize we have it can we can either shove it away and then have this issue next year or we can be proactive with a plan on on it by maybe putting it as a discussion item on a upcoming agenda to discuss our concerns for the longer range. Oh, I'm sorry. So, the community it's a $500 a year um fee as a member. It's a lot better than 5,000. Yeah. If we decide to accept this, can we present a letter to them saying that giving us this kind of short ter short notice um is not acceptable and we expect them to present their information sooner than later.

I don't think that's unreasonable. Is that a directive we can give while there's a motion on the table? I I can I mean you can direct me to do it, but I can I can let Scott know that, you know, coming going forward that we probably need something. Um, unless we want to do something where I talk to Scott and you talk to the board chair and we do something. I mean, um, our other option is clearing that, you know, taking care of this motion and then bringing a motion back with ex, you know, accepting it with our stipulations of with communication with them about X, Y, and Z. But I think if if I'm not mistaken to answer your question, if something happens on the 20 the 25 26 July one, we wouldn't be a member. So we would be paying non-member rates which would be um so the cog member rate so right now starting July we would be paying the senior planner um 180 um 182 an hour because we would have to go to grant contract rates because I would assume there would have to be some type of um so $50 more at least an hour. I would assume it would be something similar to that because I know they offer it to non-members, but that's a higher rate and I would think it would be something similar to the the contract grant rates. Okay. I'm going to state that I think that our motion needs to have a motion that I can stand behind needs to have a little bit more directed or statement for Brandon to move forward with so that it's in record that concerns that we have but the current motions even second. Yeah. Yeah. Yeah. No, I get that. Okay. I'm just sharing

my opinion on what you guys choose to vote or which way. It's up to you. If if my political weight can take be taken into consideration, um, with Nicole being so new, um, and with us not really being prepared, it would probably cause a major gap in services. Um, I understand the frustration. I mean, I don't like seeing the increase, too, but I think that it can cause more damage to not approve this tonight without really having an action plan. So, if it is approved tonight, I think that I can bring some things back to council that we can start working for for next fiscal year, like an RFQ, maybe looking for a contract planner, kind of like how we did with David, who wasn't part of a firm because our previous city attorney was part of the COG. So, maybe we go out, we we go external and we just start doing that. We don't have to go with the COG, but I would worry that a lot of the good work we're doing with the parks master plan and the transportation system plan would kind of fall. I don't have the capacity for it and Nicole is nowhere near trained to be anything to do be a city planner. I just think there are professionals out there with higher higher level quality service that I would rather have them be working on things like park master plans than than what we're getting right now. Not I'm not pointing fingers at any particular person at the COG. I just think generally across the board uh it has not been impressive. Even if there's going to be a a significant cost increase for somebody what you mentioned, I think we have to look around to see how bad the cost increase is. But I, you know, there are some things that like, you know, for example, David's a very affordable attorney, but he's also very good, right? Like there are things you can sacrifice cost for. There are also things that really blow up later. And I think this council has had to tackle a lot of those things because we're where it blew up later. And I'd rather not set it up to blow up later.

If we do pass it and do we have an out if we want to get out in next year next February. What's 500 bucks? We just stopped using them. They don't have an exclusivity. Yeah. Well, what what if you're wanting to what we could say is you approve it, but we're not going to use you. And I mean I push out RFQAP, but then we have to call special meeting cuz similar to like with the Oh, no. Did I have to get have to go back? I think I was able to do the RFQ and then you just agreed to the the concept. Can't we just continue using them? Approve this and then on the side go out. Well, yeah, that's what I was saying. But yeah, we can do that, too. Do this seat swap if you stand up and you sit down. if it's approved, um bring it back to uh for us to discuss what we would like approving it knowing that we don't we're not contracted by monthly like that we have to pay X amount each month, but that at least gets us services while because we're not ready tomorrow to flip the switch. Yeah. And like and like council Gil said, there's no exclus exclusivity clause. I mean, we can just have them there. I mean, it's just like a department director. If I need help from a department director, I can pay them. For clarity, I did not look for that clause. I was asking, I did not I don't know. No, no, there No. Yeah. I don't I don't want people to think that I looked this over and I Yeah. I did not I did not see if there was an exclusive. I wasn't looking for that. So, there just I didn't um Okay. Any further deliberation? Okay. Kennedy, can you call poll votes? Council Boston. Hey go.

Hi councelor Matthew. Hi councor K. Hi councelor Bar. Hi. Okay passes. Um but yeah I'd be I'd be interested in having a discussion sooner than later on the table. Brandon, please. Yes. Um okay. eight I the Yamill County Sheriff's Office Police Services contract. Brandon, thank you, Madam Mayor. So, um, as we've been discussing over the past six months, we saw a pretty significant increase to our police services contract. Um, the sheriff's office did say, "Hey, here's the cost for one year, but there's also a two-year contract where we can kind of control some of that." um which would give us um a minimal increase next year of only two and a half%. So we'd be cost you know we would be able to at least control this cost going into the next budget cycle um as we continue to talk about long-term planning for policing if that's still the appetite with council. So I would recommend doing the two years just so we don't have to do this again next year and we have that cost control but the oneear options there as well for you all. Okay. Um, any clarifying questions for Brandon? Any public input? Any further discussion? If not, I'm looking for a motion or not. I move to approve the police services agreement with the Yhill County Sheriff's Office for a 2-year term from July 1st, 2025 through June 30th, 2027 and authorize the mayor and the city administrator to execute their agreement. I'll second that. Okay. I have on the table a motion to approve the police services agreement with Yanhill County Sheriff's Office for a 2-year term from

July 1st, 2025 through June 30th, 2027 and authorize the mayor and city administrator to execute the agreement. Any further deliberation? Pink Kennedy, can you please call roll? Hi, Counc. Hi, Councelor Burrows. Hi, Counc. Hi. Okay, so now we shuffled some of the agenda stuff because we pulled stuff off of the consent agenda. So, I'll give you guys a moment to find it, but we are going to do 6A from the consent agenda as our 8J. Um, which is May's city council minutes. It is on page two of your packet. Yes. So, there's a correction that needs to be made in here. Okay, let's give a two. Can we get two seconds so that we all can get back to it? Is everyone ready? Okay. Um on page two, paragraph five, I think um in the second or third sentence, um all counselors and mayor express that they are in favor of deleting number 13 and moving up number 14. Um I did not agree with the meeting. Yeah. Should we say all Yeah, it was contradictory of the two sentences. Okay. Um, any other Okay. So, then we would just need a motion to

approve. Yeah. Russell, did you have anything? You said that that was that that was all in the minutes. That was I was Yeah. wanted to clarify what we were which one which one that was it said there. Okay. So, it would just be a motion to approve the minutes with the with the correction noted. I move to approve the May 8th, 2025 city council meeting minutes. Okay. I have on the table a motion to approve the May 8th, 2025 city council meeting minutes with the correction noted. Any further deliberation? Any public input? Um, Kennedy, can you please call roll vote? Councelor Pollson. Hi. Councelor Gan. Hi. Councelor Carwell. Hi. Matthew. Hi. Bros. Hi. K. Hi. Approved. Now we're going to go on to newly created 8K, which is originally 6D, page 13. Um, Roger Web removal from the planning commission. Um, I don't know since it's pulled off consent agenda if there's a report or if we just want to go straight to Well, councelor Burl's pulled it off. So, I mean, okay, I'll yield it to council burrows. Okay. I just um did you have an opportunity to to speak with Mr. Web? Um, as per my letter, it states that I attempted to have a meeting with him. I didn't what I wasn't sure of since the letter. Um no um he has made it clear that he will reach out to us or his council will. Okay. Okay. Well, I just I just wanted to state uh for the record I wanted to thank Mr. Webb for his volunteer service on the planning

commission for the time that he spent there. I mean there was uh uh I believe out of concern and and uh he has a certain passion for our area and our community and it is our area and uh the validity of his appointment. I'm sorry that um it came to light in this way and um but there's nothing we can do about that and and he needs to be a valid uh candidate for sitting on the commission. but also to encourage him to continue his uh volunteerism, if you will, in his the community. I know he coaches. I know he works with school kids. I know he works um he ran for school boards. So, I think that as a volunteer in this community, he or in our community of Yamh Hill County, he is a positive. So, um, like I said, I'm sorry for the way it turned out this way, but it can't be it can't be helped right now. And I kind of wish he was here. I could have talked to him. So, that's what I I'm just going to add a note on the record here. The ordinance states in the event that the mayor and the council believe it's appropriate. I'm also going to say just where we're at as a city with our growth, I don't think it's appropriate for an atlarge person there anyway. So, I just want to add that reason there. Again, I appreciate what he's done, but I don't think it's a problem. I do, too. Thank him for what he's done and and and uh I I hope we can impart on on good terms. And I since we pulled it off a consent agenda, um I will take the fault for the information I received from um other sources and was working with Brandon on

what it would look like to a point that it was misinterpreted. Um and I do thank him for his service and his desire to serve. Um, I do know that he considers Lafayette his home base, but yeah, I just it was one of those things where when it got brought up to me, I was going to brush it off and then I went, "Okay, you know what? I will learn. I will like let me dig into it." and I had the choice of keeping it covered or putting myself vulnerable that I made a mistake in appointing something not valid. And I figured it was more important to come forward with that information than hoping it went under the rug. So, okay. Um, any public input? Any further deliberation? Kennedy. So, I move to um confirm the removal of Roger Web from the planning commission. Do I have a second? I'll second. Okay. I have on the table a motion to affirm the removal of Roger Webb from the planning commission. Any further deliberation? Yeah, I just I want to make sure we're wording this right. Do we have the authority to remove somebody or do we just have the authority to recognize that it is invalid and void? Recognize because it was it was a mis it was um so we're not removing him. It's just this void. If you were willing to withdraw, then I will Yeah. Um yeah, I'm willing to withdraw the motion. Okay. I am going to move to formally recognize that Mr. Web's appointment to the planning commission is not legally valid and is now void effective immediately. I'll second. Okay. I have on the table a motion to recognize that the appointment of Roger Web to the planning commission

was invalid um and therefore void any further deliberation. Um Kennedy, can you please call a roll vote? Go. Councelor Mike Burroughs Pollson. I motion passes. Uh now we are going on to nine our discussion of strategic planning. Um Brandon, is there a staff report? Anything you want to share for staff report? Uh no outside of there. Um it's discussion. Um, I think we should give everyone a chance to share if they do have feedback of how we got to this point and then decide if we want how we want to move forward and when tonight could look like that while we're here, we move forward some way or it's just scheduling what we feel. But I think we um need to at least give the opportunity to anyone to share their opinion of how we got to this point. Okay. Um, how how would you guys like to proceed? Our options are not do any kind of goal setting. Um, revisit finishing out this contract or doing something else. I'll jump in because it seems that I started this. Um, I, you know, I missed the first planning meeting. I was at an Easter event for my family. Could not make that. Um, I watched it. It was hard to watch it. I did not feel that his body was treated as adults. I did not

feel that the people who were operating that uh were very experienced in doing so. Um, and I did not believe it was worth the time, the valuable time that these people at this at these seats volunteered all the time. Um, I would have immediately after that meeting written a letter to the COG explaining how many services we get from them and trying to get that money back because it was it was not what I found as productive. I think that folks walked away knowing that we need to work on our sewage system which we walked in knowing and we are actively working on. Um, that that's how I felt about it. I feel like there's other people sitting down in here right now who agree where I don't think it would have had so much support to remove it from the agenda that night. But I just wanted to open that up. I appreciate that. I will share that after that first meeting, I did um talk to Brandon and then emailed um Laura just sharing my concern, my concerns of what direction it was going, that um I felt that we were being pigeonholed into what she preconceived was the goals based off of taking the answers we gave to different questions and shuffling those around that just because something had everyone's comment on it doesn't mean that that was a pri a priority. Um, and that I share and then I also shared with her that I had a concern that I could just feel that there was not a buy in and I want to clarify something. I think Brandon's goals are noble trying to get this done. I just don't think the service provider was equipped for actually if you all noticed the one service they lowered their rates for this year was that like they have to know, right? Like there there's no way that they think this is as professional. I mean, I think it said on here, what was it? $5,400 for that session. That I

mean, that's 27 hours of David's time for that session. And he's a lawyer. Like, it's just I don't think the value received is I just don't think it's justifiable. And I think it's fine that the majority of the council feels that way. Um, but for years we've been saying we have these goals or this needs to be done and there's just no movement. So something needs to happen that we get movement and I agree with that. I just don't think this is the answer and that's fine but it could have been handled differently. I think it was really inappropriately handled. Um, and so that's my position on that. I just want to say for clarification purposes, I actually um misunderstood what we were voting for and thought we were voting to not talk about the parks plan for a minute. Um and although I think there's validity to everything that Lee is saying, I don't like inconveniencing people and if somebody takes the time to drive up and talk to us, I don't like to just send them on their way. Um, and so I wouldn't have voted to dismiss that from the agenda had I realized that's what we were voting for. So, one, I need to do a better job of reading what we're doing. And two, I don't like wasting people's time. And I understand what you think that they are wasting our time and money. I I lots of validity to that. I also don't like seeing people drive all the way up here. the time and the effort that both Brandon and Kennedy put in to providing food and getting everything set up and then dismissing these people. Um, obviously going forward not putting money into something like that is worth the discussion, but for clarification purposes on my personal end, I didn't realize that we were voting for, so I can't say that I was supporting it when I didn't I wasn't supporting it. So, I think that uh yeah, I think that I should have probably talked to Brandon

ahead of time and it sounds like many of us probably should have. Um, but also in the moment I thought it was better to waste the time of two consultants than seven others getting pulled in to all of us waste time together. seven of us that are volunteer and I understand that but we're all adults and maybe we could have addressed our concerns or our issues in advance so that it could have been handled differently and then we could have made some progress on I understand that as council we all independently vote for things um but we need we need to start moving in the direction of following through on improvements or goals I think that's fine and I want to stay on that track of the planning rather than the nicities of how the situation played out because the the biggest point to me here is I don't think this service provider is um is a value ad. So Brandon, are we the money that was um spent on this did we pay essentially already in advance for both sessions? No, we haven't paid anything yet. I I let um the call that after tonight's discussion, I'll kind of let them know where we're going. Um do you have any suggestions or recommendations on ways to try to come together in terms of addressing all of our desired goals for the city? It looks like there's still an appetite from Council Gilen on supporting some type of strategic planning. Mhm. Um it looks like there's some concerns here. I think in totality with the cog then maybe just some specific issues which I think we'll we'll have have to address over the next few months. But we can I can bring some other options of other facilitators and we can actually talk about that. Um so you can actually see what they're doing and I can maybe give

some other samples of what they're doing. I mean there's not many that would actually do that actually do it in the valley. There's probably maybe a handful or so this be done in like a work session with us or just something that we could Can I pause this real quick and close out the the cog issue of what we want to do with this contract? Like I know we don't want to go forward, but do we want Brandon to Well, without knowing the answer to my question, I I can't Okay, because I'm trying to understand we don't have time in these sort of meetings, monthly meetings to address all of it. So is this a is there an option for like a work session where maybe we can have the focus beyond that? We can when it comes to form for formalizing a strategic planning plan. City staff really needs especially me needs to really stay out of it because there's too much perception of me being the CEO. I'm going to lead you all to what I want the city to be. I work for you. You want the city to be how you want it to be and I implement that. But if I'm here facilitating discussions and asking you what you want, there can be a perceived bias that I'm talking to councelor Gilan about something or trying to coach you kind of some of the concerns that Mayor Malcolm spelled a little a little while ago about getting all these answers and putting them into these buckets. I would need to be removed from that. Okay, it can be if if you all want to just talk and talk and talk and talk and I'll just write things down, that can be done. But in terms of proper facilitation, I don't feel comfortable because it's going to relieve the perceived bias on staff on the council decision. I'm just wondering if it'd be more effective if we had a better grasp on what are some of the goals. So, we could do inhouse is what I'm hearing, but Brandon would like to not be the facilitator necessarily of that. It's appropriate. Yeah. Yes. I think that's appropriate.

And I think in house I stated before in our wayback meeting but I think that not being a facilitator is is very you know thought you're right you're thinking right but being a source of information for us to give us information if we have a question then then that's you that you know we're going to go to you and I think that um you know I'm I just have a I've done it many times dashboard set up in a room like this and you set up two whiteboards and you go with ideas and then you start going with uh prioritizing those ideas and does this make sense? Does that make sense? And then is is this next year's goal or is this in three years goal? I mean we we can do that. Somebody said we were all adults and I I agree. And uh and I think that we're smart people, you know. I don't know. And I think we well maybe we volunteered for this, but no, I think we're smart people and we know what's going on in our in our community and we know our our citizens and I think that we can take all of that into account and uh I think together we can create the priorities and where we where we would like to see this city go in the direction that we want it to go. One thing you take from that whole meeting is unanimously that the goals were already written on the board. It was a matter of who put the most post-it notes to the next one and you kept the temperature that have like just being present. So I think the way that you just kind of spelled that out was pretty much your presence there in in the first place. You were there for answering. Well, my concern was not everything was put on those boards that was submitted. But from what they did is they basically pulled what are the things that showed up on this board with the most post-its and then kind of forced them to be the toggles. Yeah. There wasn't much deliberation. It was just more of a

gravitation because one of us could have had a suggestion that no one else thought of and it wasn't for instance I put down um we need to look at our charter because of that million dollar and I don't feel like if that was brought up that would gone anywhere because it wasn't on the boards. Um, I think what was ever was on the board was the foundation of what they wanted to move forward with and that's kind of how they leaned on. So, can can we get a pulse on is everyone willing to invest in time to do in-house? Well, it sounds like that's what folks want is an opportunity to have an unfettered conversation that that is among the folks who are actually supposed, you know, who are elected to make those decisions outside influence. Yeah. So, we now know that we do not want to try to revive the the Cobb's involvement. So, what would you guys like? Is there any directive to Brandon on how to close that out? Okay. I'm just seeing if um how much we can get away with not paying them since we're not going to do the second half of that. I feel like we've used half. Shouldn't we pay half? I could feel Well, that's what that's the only session that's been paid for. Yeah, I haven't paid for anything yet. I haven't been building yet. They were going to base it off of being I and I want to This is going to be a hard statement, Brandon. I'm not into wasting money, but just because it was decided to be spent on it doesn't mean that it's not wasted if we're not going to get the end results that we wanted anyway. Um, and I know that it was under your spending preview, but I do know that the council was pretty half and half to begin with. Um, I just want to make it clear that we're not just throwing money around. We could care less that we spent that money. I'm going to jump. So, I obviously have been the most outspoken against this, but I think Brandon going for it was

admirable. He's he's like he's in an executive chair and there's executives deal with boards all the time who are split. It's not easy because basically he's got half his bosses one way half another. He had to make a decision. He made a decision. I disagreed with him. That's okay. He's we hired him to make decisions. But I just I don't I think based on the way everybody voted at that last meeting, I think I I think most people at the table have seen enough of that particular project. But I'm not judging you for making the decision. That was your decision to make. You made a call. I support that. One thing that I I would like to at least do first, um I mean because we're gonna have to reset anyway and it's summertime and vacations, etc. Um when I was in Kansas, and I know it's been done in the past, but you scratch my back, I scratch yours. I can maybe try to reach out to some of my peers and who, you know, we've most of us went to school and had some strategic planning classes have been around it. Um I can try to reach out on list serve and say, "Anybody want to build their strategic planning background? Maybe one of my peers could come lead a session the session for us and then I could do for them. Um I can reach out to PSU or another, you know, something a little bit more low lower cost where we can maybe get future minds involved like an intern or with internships or something. If that's something you all would like, if you want to give me a month or so, I can try to work that up and bring you some options and then maybe some other additional options of what it would look like. Um I think I think it should start in house in house with us. Yeah. right back to where we were before. Yeah. Well, and I'm going to go back to what I had stated when you had first brought it to us, which was I don't know what how much ser service we need until we know at least a little bit of what our goals are going to look like because if it's very simple goals, then we don't really need as much facilitation. if we come up with I think it's important to note that in doing this we're not setting goals that are guaranteed to happen because we all

need to vote on it. It's more getting together and what are our goals and based on that then looking at what needs to be done is this even realistic and then that comes to a vote. We just want to make sure that we're not implying that we're going in and saying oh we want this and this is what's going to happen. I think it's more about prioritizing the things that we definitely want to come up on the agenda soon so we can tackle. Correct. Yeah. Right. And when it comes to asking questions, we're asking Greg as many questions, you know, as as Brandon. So So Brandon, do you have enough information from us in terms of tying up the stuff with the cog? Yes. Okay. So I think it's I think everybody's saying similar things here. A work session independently, just us. And you know what? We might get an hour into it and be like, "Guys, we're stuck. We need somebody." That might be the case, but we might also just start cooking through this stuff. So absolutely. And I think that to supply the pizza. I would happily take care of that. I just want to thank Brandon and Came for all the effort you guys put into trying to help us with all of it and getting the food and everything because it's it the effort's seen. Um, and I'm sorry if you guys in any way, shape, or form felt that your effort wasn't seen because it certainly was. I do appreciate the work you guys put into it. Thank you. Great. Thank you, Council Burroughs. And yes, if any of you want my input on anything or your strategic planning, I'd be more than happy to come and, you know, give my opinions on what I see out there. Those details might not be taken care of. I mean, honestly, it might be smart just to have kind of a small information panel when we need information from whether it's Brandon or Greg or maybe even Jamie, just people we might need the answers from to continue our conversations. So, a third whiteboard that says questions for her. Can we pick a a time frame? I I don't want us to walk away like, "Oh, we need to do this soon." I I think we've got the momentum going. We all real, you

know, we we're committing to we need to move forward. Um when would you guys like to move forward? Do you want to do it during a council meeting? Do you want to do a special work session? which our rules state. I mean, we could do it whenever, but it states that a work session could be called for the third or fourth Thursday. I think we should push past the summer a little bit. I know that I'm gone in August, so that's off the table. Wait, I'm not at the council meeting. I don't think it has to be specifically on Thursday. No. Well, our rule, we can change it. I'm just letting you know that our council rules state that our second meeting would be on Thursday. the fourth Thursday. Maybe like dates are something Brandon can work on getting some folks and Yeah, but how soon do you guys want? I don't think this want to get We want to get to it. This is something we want to do, but also as Brandon said, summer with vacations and stuff coming. Well, I'm gone for 10 days in August. Well, and so at the next meeting, how about everybody come with some proposed dates for September? September is what I'm What? September. Okay. So, everyone or we don't even have to wait until that meeting. Just everyone start looking at your calendars and let Brandon know what dates in September wouldn't work. Does that work? Okay. Um, does that work, guys? So, our homework is to let Brandon know roughly soon. look at your calendars because I know that the longer we wait to look at our calendars, the more they're going to build up too. Okay. Are any further discussion? Okay, we are into department reports. Thank you, Madam Mayor. So, just want to

show you um so I know you all know we've been using GoGo for a couple years and transitioning trying to work on some new goals for the next fiscal year. A lot of that's kind of start visualizing some some data more in the packets. I'm working with Jamie and Nicole to start visualizing some things um on the community development side because you really don't see a lot of the permits that we're pulling and all these things. So I just want to get more visual and utilize gov more now that um my first two and a half years I'm I can start working on some other things now um that I've been wanting to work on that. So as you see you know we'll have the code enforcement report and then the report is actually coming from gov. So, um it's a little cleaner than the Microsoft uh the Excel report. Um it's a little condensed. It's not in a gigantic piece of paper that's 10 by 12. Um well, 15 by 11, sorry. Um so over the next few months um you'll be able you're going to start seeing some more visual um stuff on the reports. Um it's a little harder for police and fire obviously, but um Greg um Greg has Greg has been been made aware as have um Nicole and Jamie on what we're going to be looking at for reporting. Um I love this. I have one concern and that we need to be blocking out some personal information on Yeah, I know. I think I had a an actual address of the person. I'm not going to say the address. So, um yeah, I'm just a little concerned that I don't want I don't want these reports to become something that someone can Nancy Drew who reported them. and and I deleted most but I I I see where you're at and yeah that's one of the one things that I'm going to have to work on um staff when we put things in because we're getting everything from the resident gov and obviously if it's staff related we'll put things in um but we don't put the actual address in so

that's something we'll have to work on the back end but we'll we'll kick out on that is pointing that out as well but yeah other than that um outside of the report just a few things um I I be I'm be going on vacation here probably in about eight minutes. Nice. Um so I won't be back until Wednesday. Um Jamie is also going to be out um postbudget season vacations. So um Greg will be in charge um up until Tuesday. So if you need anything, please please reach out to him, but let me make sure that I'm aware of any type of deliverables or anything that's happening in my time. I don't think anything should happen. I'll be in New York. Um, I have talked with the sheriff's office and the the governor's office about some recent things we've been seeing in California. Um, just to make sure that I can go on my vacation in peace that we're not going to have any issues. There's been some discussions about what can happen to Portland in the area, McMinnville and Newberg. Um, I have talked to the sheriff's office about that. I want to let staff know how to handle that. Um, so it, God forbid anything happens, um, I'll be in New York, but I have plans to to submarket things happen. Um, PC hearings. So, next week, we're going to be talking over the the final revisions for the parks plan as well as the sign code. The sign code was the one in relating to the political signs from eight and nine months ago that we had talked about that was in the planning commission's workflow and um the guidance will be um coming to you all the proper approval. Um speaking of the parks plan, I got a little ahead of myself. I knew that I felt pretty good that the council was going to approve the budget and they're going to approve the parks plan so that you already have a surveyor out on Bridge Loop and Veterans Park area surveying um the engineering level so we can start getting that done as soon as the calendar flips. Um so thank you to Greg and Gordon for working on all that. Um we had a best practice assessment from our insurance company on liabilities and some other things. We did pretty good. Uh we do need to tighten up our employee

personnel um policy which I've let you know in my weekly emails that that'll be coming over the next few months. Um Kennedy, Jamie, and um myself will be working on getting that over to you. It has been revised in I think five or six years since 2020. And those things you want to just revise every um every couple years to make sure um liability. We have the pay leave organ we got to put in there. um uh uh no um um no um tolerance for drug testing. There's some things we got to put in there to get council approval, but that'll be coming soon. Um as you all got the email from the cog about my evaluation. It goes live on the 16th. Um I am going to prepare my self-evaluation for you all and get that out to you on the 18th. So I know you're all just ready to go for the 16th. If you could give me a couple days, I'd like to provide my my self evaluation to you all um ahead of time and I'll be doing that next Wednesday as soon as I get back in. Our evaluation for you is due on the 19th. Correct. No, I think my calendar though. Yeah, it it kicks well the actual survey goes live on the 16th or something like that and then I think it goes live on the 19th. There's something next week on the 19th. So, okay. Yeah. Um but then July's meeting I think um in August's meeting is when um we'll go over all the results because I think it's going to be about a month or so that he gets it together and puts it together and then looks like last year he'll come in at August and we'll go over my review. Um so July meeting um we'll um myself Jamie and Council Gilgan met to just kind of talk high level where do we see the sewer rates going? I asked uh council was looking to help out as you showed interest helping me curate some of the information that was given out after the town hall regarding the the search charge that search charge etc. So I have got him included in that and Jamie and I have kind of gotten some things on how we want to go about that. So maybe July we'll probably discuss how we want to

look at that going forward at least try to try to plan forward. Um, if we're not ready for July, it'll be at August's meeting. And then July 4th, I will be defending my 2024 hot dog eating contest crown um on uh Saturday this year. Yummy. So, I'll be defending my crown and I will be eating more hot dogs and I don't care. I will win again. So, okay. What is it for me? 18 and over, right? I think though's looking at doing like a younger one like Do we have a a date on Bridge Street? Yes, I actually I was actually talking to Madame Mayor earlier about this and I did reach out to Gordon and so they're fing finishing up some projects. They were um we released um uh a letter to them saying we need we need a date to have a pre-construction meeting. They're going to be doing Yamhill County work in July and August. And so they're going to try to package all that around the same time because at that same time they're going to be getting all rock and whatnot from the county. So I think that's all part of that. Um so I was hoping it would be like Julyish. Am I saying anything out of order? No. I mean, we did give them a notice uh to proceed an NTP. I believe it's going out today. Today? Yes. Yeah. So, the notice proceed means that now they have to formally establish the pre deadline. Is there a deadline to get that to us? Well, the the first deadline is for have a pre construction meeting which lays out the operations of the the construction. So by by we have that meeting hopefully before next meeting I'll update you formally on the 10th this actual formal timeline. Oh did we do that in our packet change the date? Yeah that was um two things to circle back to your Fourth of July thing. If they let kids participate maybe check with David and see if you need like a parental waiver for that. It's a city the city's involved with the event that you check

with that. Yeah, I would have to carry that insurance. But yes, um, also I regret to inform you, I will not be there to be your hot dog counter this year. I will be paying homage. I will be in Kansas. Okay. Go to slaps uh barbecue. Like we could like zoom in and you could count like you know from make sure that the standard hot dogs are the same size and any other questions on Okay. Um, council reports, council, um, um, so the LVA does not have a meeting scheduled yet. The president Katie has been trying to arrange one. Um, she's wanting to arrange a meet and greet with some of the businesses down here, which makes a lot of sense. We just had um, the vault come in. Um, and so I just really recommend if anybody have any suggestions or want to get involved, reach out to Pay. She's wonderful. um so that we can get that going. Um and then just a personal observation at the carniseria. Um they're really sprucing it up. It looks it looks wonderful the flowers and and so hopefully businesses keep doing it. Bills is looking better looking so much better. I saw lights on at center market. Yeah. Um, councelor Gilgan, anything to report? Uh, actually I was going in the same direction that was just mentioned. I just wanted to point out that for years this this council, the council before the council before has been trying to find ways to spruce up Third Street and there is some movement uh which is which is good for the city. I I can't say that any of us can take credit for it. There's been business investments down there that uh you know, one building at a time, but it's it's starting to turn around down there. Okay. And you mentioned you are not going to be at No, that wasn't a

meeting. It was fourth of July. Never mind. Okay. Um, council Carwell. Uh, nothing. Okay. Council Burroughs. Um, going to a meeting Friday, right? Right. Yeah. I'm not exactly sure what it is, but I'm not sure exactly what it is either, but I'm going to go. I'll be there. I maybe I'll tell you next month what what um Commissioner King asked um all the fire agencies and city representatives to come together to talk and so we're not exactly sure what it is but he wanted at least a mayor or somebody and so um is there food? No. Okay. Councelor Bros is sure going. I'm hoping to go. It's summertime and it all depends on behavior of my children. Um, so yeah, I appreciate you jumping on that. He's not getting off without mentioning his time at the capital. Oh, I last month you you and Greg went I mean so long ago got out. Greg got xed out. So was driving Miss Daisy. It was driving Miss Daisy, but uh I enjoyed our lunch. Yeah, we had food and but we did did what we could. We'll see what happens. I think that by the time we got up the the subcommittees was eyes were glazed over, their heads were tilted to the side and a little bit down and so I don't know how how far we got through as far as but we were there. They knew we were there. They had a piece of paper said that we were there. So, thank you again for that being able to attend in my in my absence. Thank you too. Okay. I appreciate that too. Uh, you could tell me again Friday when we go to the southern meeting. Yeah. You didn't know that the thing you were signing up for was I didn't know

you could use your kids. I mean, my kids are Oh, 46. You know, your grandkids. Oh, I had my grandkids. Um, although sometimes it's a vacation for my kids to go to those meetings. Yeah. Uh, councelor Kit, anything? I don't have anything new. Okay. Councelor Mackey. Uh I just want to take the opportunity to thank Brandon and Gregs last week for the opportunity to tour. Um Brandon took me to the firehouse and I got to meet Chief. Uh really informal. Um and then went over to see uh Greg and Mai at public works and um I was really impressed by your guys's dedication and your attention to process improvement detail. That was actually very very enlightening to see the process and what you guys go through. So, um, very eye opening, informative, and, um, again, your attention to detail stood out tremendously for what you guys do. So, I appreciate that time and, um, that information. And you saw the famous headworks that's been causing us issues. Everybody else, was it a hot day that you went over there? It was hot. I didn't get the warning about not wearing shoes. Yeah. Yeah. He up 94. I'm like, what are you doing? What are we doing? Okay. Mayor's report. Um, as you know, we bumped the council meeting to 7 o'clock. I appreciate you guys working with us. The two dates that the county sheriff's office gave us were both council meeting nights. Um, so for those that aren't aware what's going on, we put out a press release. The sheriff's office and I and Brandon helped get that all organized for us. Um just declaring that we know that there's an uptick in some youth behavior, both still legal but not okay and illegal. Um and one of the things with that is to do a town hall, which is just going to be a very informal listening session. It's um both

for the sheriff and I. Um I did invite the school, but it's summer so I don't know if they'll show up. Um and then we'll move on for there. So, if you have not seen the press release and you want to read it, let me know and Brandon or I can send you a copy. Um, speaking of the new businesses, I did get to attend the ribbon cutting with Brandon um for Vault Cider House. Um, so I officially welcome them to the city. Um, August meeting I will be um Oregon road tripping with my husband. Um so sales service is I I'll have service that night or you know computer service but um chairing a meeting from Zoom that two years ago or a year ago when I did it and everyone else in person just doesn't flow. Um so I've already talked to councelor Pollson to chair that meeting. However, at Brandon's request because the plan is to have an executive session for his review. I will be sneaking away from our 10-y year anniversary to um zoom in with my phone. So, just wanted to put that out there. Um Brandon and I have been attending the uh conversations on the possibility of regional water. Uh part of that is I've been attending because I'm really want to see uh elected officials being brought in to represent our angle and concern. um and check and balance from just um city administrators. So um just sharing that's going on if anyone is interested in what that looks like. We're still in the very new stage of exploring if it's even possible. Um feel I could probably answer questions, but I'm going to tell you Brandon could answer them probably more concise and and detailed. Um uh Brandon and I are also we met with both

of the chairs from the budget and the planning commission um uh together all four of us and have decided to start doing a quarterly meeting just to sometimes just giving updates and sharing because uh budget committee is not always with us or a planning commission needs something for us to bring to you guys or they're going to stall out stuff like that. Um there is work being done over at the community center if you've driven by. We are extending the ramp to go to both doors. Part of that is splitting the back room um is going to be a meeting room that any of us can use at any time to meet with u residents um one-on-one together. Um we're calling it the annex. Um for now that's I think that'll stick though. Uh so that should be as soon as the ABA ramp is complete, we have access to that. That way we can use it for smaller meetings like let's say you wanted to meet with a few people about fire. We don't have to take over the community, the whole community center. Um the farmers market is going on again with LCAT this weekend and I will be there um partly to promote the bookmobile volunteers which we're getting some in but also to promote physical sign up for the garage sales and for that which leads into the garage sales are coming on July 12th again. Um it's a all online and it runs smoothly, but it's a great day to be out and about if you want to meet residents. Um yeah, it brings people to Lafayette. Um and I already touched on the bookmobile. So the farmers market that goes through the Harvest Fest. Um I think I think yes, they're they're ending with Harvest Fest. Yeah. And they it just ends up

being coinciding on Graville Day, too. So, should be a really fun day. Um, that's all I have. It's been a busy busy month. Me and Brandon, I think, talked more this month than we've ever talked before. I move to a second. Okay. All in favor? Thank you. Are you close? Yeah.