Planning Commission - Regular Meeting

All right, we're going. Okay, I'm gonna call the order the meeting of planning commission Tuesday, January 13,6. And could I have the roll call? Okay. Dave Fel here. And Matthew Gordy here. Max Cultiv is absent. Gary Lillard here. And Roxy Ogleby here. All right. Uh let's see. Second is approving the agenda. Is there any additions or changes? There is not.

Okay. Like to consider the consent agenda approving the minutes of the December 9th, 2025 meeting. I move to accept the consent agenda as presented. Second. I would like to offer that the first paragraph is repeated. I don't know if that's something that needs to be I'll have tender fix it. So yeah, we'll just do it. Oh yeah, I'll just do that with an amendment. Okay. All in favor? Yeah.

And I'm staying because this is my first night on. Okay. Item four is public comments. I see no public. Is there anything to be read in?

There is not. I do have uh a comment uh letter that well two of them that were submitted after the packets were done for our public hearing tonight. But, uh, since the intent is we're going to table that, uh, I'll just fold it into the packet, modify the staff report for February to, uh, incorporate those. Okay. Okay. Business like the new chair and vice chair.

You're pretty good, aren't you? I was vice chair. I'll be chair. Who wants to be vice chair? I'll step up. Okay. You can vote at the end of the table if I mess up and vice versa. Uh do we need a motion then? Yeah, you just you can just do a motion for as volunteered second. You got elected as chair by the way. Yeah.

Yeah. Dave volunteered to be chair and Roxy volunteered to be vice chair. Okay. So, uh, somebody want to make a motion? Sure. I move that Dave Kelly chair for planning commission and Rox being the vice chair. All in favor? Second. Oh, second. All in favor? I Uh, okay. Now to item six, the public hearing.

And if you just want to make this quick, Dave, you can make the motion. So, if you just want to open the hearing just for Max, for your purposes, the applicant called uh before, in fact, I actually called yesterday, but uh um as a sick child and asked that we table this to February 10th, their item. And uh and so anyway, so the intent tonight is was to just make a motion to table it and then we just call it a night. So anyway, Dave, if you want to just open the public hearing, make a motion to table it for somebody to second it, then just make it faster.

Um I will open the public hearing consider consideration three minor partitions. Do I need file numbers of six feet? Okay. And uh since the applicant is here, I'm going to move that we table it to February 10th. The February 10th. Second. All in favor? I opposed, I guess. Okay, good. No old business, city planner comments.

No, the only thing I have is February 10th is your next meeting. Um and uh um you have two items on the agenda. So you're going to have this one and then we'll have housing code amendments that have been kind of in the works for the last couple years that uh I think public notice went out this week for that. So all of you should get a postcard in the mail from Kendra probably in the next couple days. But but anyway,

yeah, and it just depends on how much we want to talk about it. So, I um cuz they're just most of them are just simple housekeeping. Uh I call them housekeeping. There's a couple items that I'll I'll highlight that uh that are changes, but most of them are um things we had a consultant go through and look for areas where we might have deficiencies with uh with state law. Uh one of, you know, one of the biggies is, you know, like subdivisions. the state law requires those to be processed administratively and has required that for a number of years and just didn't know it anyway. And so that's one that's going to be kind of a surprise because regardless of the size subdivision, um those are supposed to be done at the administrative level just like a regular minor petition unless they have variances and exceptions then it would come to you or then it would come to you on an appeal.

Interesting. And so, um, I don't think I have concerns over a small subdivision taking that on, but I think for my comfort level, you know, we've been, um, for a couple years looking at a project on the east side of Lrand, you know, where it's potentially a couple hundred lots and, uh, I think a development of that size rises to the level that it should go before a body like this. But anyway, so it's your

it's not we have a we actually have a clause in in our code which I'm using for the public hearing that we we're going to consider tonight because uh we have a clause currently in our code that we're required to remove where I have the discretion uh to take something that might be controversial and just kick it up to the planning commission for a public hearing. And uh and so a number of the housing code amendments are areas where there's a subjective, you know, standard like that where it's at based on somebody's opinion that either meets or doesn't meet a certain standard. Uh you know, or the standard is subjective and and it's just kind of based on, you know, your opinion on whether you like it or not. And so we have a number of standards in there that are kind of like that where you talk about uh where the code talks about uh is compatible with and you know it's like what does compatible mean to you versus what does compatible mean to me or to a neighbor and so so anyway so a number of the code amendments you'll you'll see when you get the packet uh for next month uh has a lot of changes like that. We have some terminology changes like the word single family is old language now and so Kendra and I are going to have to get used to not saying single family homes and it's now single house

and so

yeah so anyway yeah so there's just interesting terminology like that times are changing and so language is shifting a little bit and so we have there's a bunch of amendments like that throughout the whole code and so you'll see there's a lot of changes but a lot of them are little things. Uh so anyway, uh but I'll try to do the best I can to summarize those. Uh the packets pretty pretty thorough when you get it so you'll be able to skim through and see for yourself. But I'm going to try to keep my presentation, you know, fairly fairly simple. So if we do have audience that they won't be uh too confused, but but anyway, so that's that's what's coming next month is uh is is our public hearing from tonight and then the housing code changes. Yeah. Did Did you want to say something? M

I have a question. But this is your report time, right? Comments done. So go for it. Yeah. All right. Um the the the packet you prepare for us is public record, right? Is that correct? Well, the packet itself doesn't necessarily go in the minutes, but your conversation and kind of just the gist, the outline of of of what's on there. We do put it online though. So it's online. So it's available. Yeah.

So um that means that like the applicant who is postponing till next month has seen your recommendations or findings to us about the places where they did didn't meet the standard or the experiences that they were looking for. Right. Yeah. So they actually they have an opportunity to go away and come back with something different knowing.

Yeah. And in fact, I had not that we shouldn't be having this conversation, you know, in much detail, but I did present uh or share all of these issues with the applicant in December when we're going through the uh review process, you know, for public comment. There's usually a couple weeks in advance of preparing for for our meeting. And so, so before Christmas, I sent out a kind of just a letter that says, "Here's issues that came up in the review process." And then uh so they got that letter and then they got it in a little bit more detail. They actually got the staff report. So they have that whole packet that says here's the actual standard and in my opinion it either meets it or doesn't meet it. And so anyway, so they they got that as well. And then I chatted with uh the applicant yesterday and recommended that he go through that because what I asked him to do in December, which I was hoping he would have done, is to submit something to say like the wetlands for example. I was hoping that he would say, "Hey, I'm" because he's had it delineated. So he's he's got a wetland specialist doing stuff, but it's like did you submit for permits to the state? because if so, then we could probably address that with a condition of approval and it would no longer be a, you know, a ding on the on do you meet it or not meet it. So, it's things like that. There's things that are probably deal breakers you might not be able to address, but I was at least hoping that he would go through that and say, "Oh, I can scale my project back. I could do thus and so to try to address this and then we could have a conversation as opposed to just coming in and saying, "It is what it is. Make a decision." So, um, so I guess we'll see in February if he follows my advice and and if you get

Yeah, if you get some kind of an update from him. Anything else? Uh, I'm just going to say if you haven't had an opportunity to actually drive out and take a look at this. Um, I did. And even though we've got the flat map and Google Earth, I wanted to see what the neighbors comments were about, including the fire department, latest pro, etc. So, it would be worth your time to drive up and take a look at it. I thought I would do that. Makes sense.

Yeah, you get the bus. Okay. I just want to welcome Roxy back to the planning commission, too. That's nice. Goodness. Am I the only woman on this planning commission now? Yeah, you're outnumbered. Oh, I think not. You have a big enough presence. I'm not worried. Uh, okay. Is that uh that everything that I do make a motion to adjurnn or we just adjourn? I think you can just adjurnn it. Okay, I'm going to reading