City Council - Regular Meeting

In the middle. Not on the side.

good evening citizens and staff I'm mayor Carol Westfall hereby call to order this council meeting on Monday August 3rd 2026 the time is 702 roll call please here please stand to join me in the Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible I am really excited to be presenting this proclamation. If I can get Jesse Wilkie and Kelsey Mueller with, and David Koppel. This is quite an honor. So we have Jesse. Very good. So the City of Klamath Falls, Oregon has a proclamation in the matter of acknowledging and proclaiming Sky Lakes and community partners for the recipients of the Foster McGraw Prize and proclaiming August as Klamath Rising Month. Whereas the City of Klamath Falls is proud to be home to a community that values service, collaboration, and the wellbeing of all residents. Whereas Skylake's community partners and dedicated residents throughout the Klamath Basin have demonstrated extraordinary commitment to improving the health and quality of life of our community. Whereas these collective efforts have strengthened access to health care, advanced health and wellness initiative, supported food security, enhanced parks and public spaces, fostered educational opportunities, and created pathways for individuals and families to thrive. Whereas through the power of partnership and a shared vision for a healthier future, organizations and individuals across the basin have worked together to address community needs and improve outcomes for all who call this region home. Whereas in recognition of these outstanding achievements, SkyLegs and community partners have been awarded the American Hospital Association's 2026 Foster G. McGaw Prize. one of the nation's most prestigious honors celebrating excellence in community health and collaboration. Whereas only one recipient is selected nationwide each year, and in 2026, the award marks the first time this distinguished honor has been awarded to a community in the state of Oregon. Whereas this national recognition reflects the character, resilience, generosity, and commitment of the people of Klamath Falls and the surrounding basin, who continue to demonstrate that the meaningful progress is achieved when communities work together. And now, therefore, I, Carol Westfall, Mayor of the City of Klamath Falls, Oregon, do hereby recognize August as Klamath Rising Month and commend Sky Lakes and community partners for their ongoing efforts to build a healthier, stronger, and more vibrant community for present and future generations. In witness hereof, I hereunto set my hand and cause the seal of the City of Klamath Falls to be affixed this third day of August, 2026. Thank you, sir. Thank you, Mayor. Appreciate it.

Thank you, mayor and city council. We, uh, do appreciate the recognition, uh, as, uh, Skylakes has received this award. It is a great honor for the American hospital association, but it really reflects the work that, uh, we have done together as a community, uh, and the impact that we've been able to make on this community. So, uh, again, truly thank you for this recognition and, uh, appreciate being here this evening. Thank you. Very good. Thank you.

Alrighty. So, um, We have public comment. So public comment is a time for citizens to present information to the city and if based on what is presented, additional information is needed and or an answer warranted by the city, citizens will be contacted by the appropriate city staff and or a future agenda item will be scheduled for further discussion. Public comment is not a time set for questions and answers. If counselors have questions, they will be presented to staff or the speaker at another time. So at this point, we have George Tyson. Would you like to come up?

Hello, City Council and staff. I'd like to call City Council's attention to the Spruce parking lot, which is between 10th and 11th streets, and between Main and Klamath Avenue. There's a 20-foot long curb that doesn't, it just sticks up, it doesn't have anything up, it doesn't appear to have any reason. It adjoins the alley in the Spruce parking lot. The curb, in my opinion, is a hazard. The curb is low and often not seen by drivers at night. I've run into it myself once, and then I have a picture that I sent around. I don't know if it got out to you. It's 20 feet long, and I'm not sure what it does. Maybe it has a purpose. Mike Angeli and I tried to help a family whose car had become high-centered on this concrete curb on one evening, and it appeared the oil pan of the car was damaged, so that family was pretty much sunk for the night. We couldn't help them. They had California plates, if that only matters to the extent that we're always trying to bring in people. and I'm sure their evening was ruined. If there's a reason to keep the curb, then it should be at least well marked so you can see it. And if not, then I think it should be removed. Thank you very much. Thank you. Have a good night.

And that's all the forms we have for public comment. We'll close that out. Number six. Six. OK. So?

Read everything, just no minutes.

OK. Consented number six six point one The approval of the meeting agenda prior meeting minutes July 20th 2026 under a separate cover six point one the construction service contract with commsurf pro LLC for the 2026 Falls crack seal project in the not to exceed amount of one hundred and twelve thousand seven hundred and plus an additional contingency allowance of $22,540 if needed. And we do have Andrew Lakey here if we have any questions.

I didn't get the minutes to your eyes, so you don't have to approve the minutes until the next meeting. They're done. I didn't get them to you. So you can exclude the minutes from your contingency.

Any questions or comments? I'll entertain a motion.

I move to approve the consent agenda. Second.

All in favor say aye. Aye. Any opposed? Number six, 6.1, construction service contract. We just did that one. Oh, I'm sorry. We just did that one.

We're down to 10.

10.1. We are here. So 10.1. Legislative action. Authorization of a contract change order number one with outlier construction LLC for an additional work associated with the Oregon Air National Guard repair of the B216 project in the amount of $157,323.31 and airport manager Colin Grandy.

Colin Granby. Good evening, Mayor and Council. This agenda item shouldn't be a surprise or anything new. I've actually been here three prior times to get modifications approved to the agreement with the Air National Guard to increase funding. And what we have before you is the forthcoming change order. So this is a compilation of 25 change orders meticulously reviewed by City Engineering, all approved by the Air National Guard and funded. And it is a contract change order with outlier construction in the amount of $157,323.31. And I'm open to any questions that you may have regarding the 25 change order items in the contract change order.

Any questions or comments?

And just a reminder, this is fully funded by the Air National Guard, and the city does receive its agent fee for the contract administration.

Super. Well, thank you for going over everything and doing that. I will entertain a motion if there are no questions.

All moved to authorize the city manager to execute change order number one with outlier construction LLC for the Oregon Air National Guard repair B216 project in the amount of $157,323.31. Second. All in favor say aye. Aye. Any opposed? Aye.

10.2, the authorization of modification to facility sustainment repair modernization cooperative agreement with the National Guard Bureau for the repair of the B325 project and airport business manager Colin Grandy.

all right kind of similar but this is just a modification to the agreement with the National Guard to increase funding for a forthcoming change order so I'll be back whenever we finalize a change order for the construction project does anyone have any questions questions or comments not I will entertain a motion

Move to authorize the city manager to execute modification number five to the Facilities Sustainment Repair Modernization Cooperative Agreement, FSRMCA, with National Guard Bureau in the amount of $35,044 for the repair of B325 project. Second.

All in favor say aye. Aye. Any opposed? Thank you, sir. 10.3, a resolution adopting a transfer of appropriations for the 2025-2027 biannual budget period within the wastewater fund. Finance Director Jessica Lindsay reporting.

Good evening, Mayor and Council. In our current budget, the wastewater collection division has a new shop building budgeted, but the bids came in at $198,475 over what we had budgeted. The treatment division will be using this shop building to store some of their vehicles, and they do have some extra money in their budget due to the timing of the wastewater treatment plant project they have going on. So staff suggests transferring those funds from treatment to collections to cover the new shop building.

OK. Question?

Will that create a deficit later for transferring it now?

It could. We might need the funds for the treatment plant down the road, but we're not sure of the total cost of the treatment plant at this time.

Any other question or comment?

I will entertain a motion.

I'll move to introduce the resolution and read by title only.

Second.

All in favor say aye. Aye. Any opposed? City Manager, please read the resolution by title.

A resolution adopting a supplemental budget for the 2025 through 2027 biennial budget period within the general fund, capital projects fund, and escrow reserve fund.

Move to approve the resolution.

Roll call. Second. Second. Roll call, please.

Councillor Sternberg. Aye. Councillor Angeli. Aye. Councillor Russo. Aye. Councillor McClellan. Aye.

Thank you. 10.4, the authorization of design-build contract with Kingsman Construction LLC for the wastewater and street shop building project in the not-to-exceed amount of $1,477,450 and an additional contingency allowance of $221,618 if needed. City Engineer Andrew Lakey. Good evening, Maine Council. These buildings are...

desperately needed for both wastewater and the streets department. The structure that is going down the streets is going to replace the very undersized shop building that they have. Currently when they do the large commercial size vehicles, they have to do them outside on lifts because they just don't fit inside the building itself. Wastewater is also paying a lease on a building to store equipment as well as not having enough room for what they have on site. Both of these projects or these structures were, we put them together with the aid of a local contractor to help scope out what it is that we actually need and we determined that the steel structure was gonna be the most cost effective and also the lowest maintenance down the road. put the packet together, put a request for proposals out, local contractors were able to put together a team and a concept on how to make this happen. In the end, Kingsman Construction's approach was the most desirable, and this is for the contract to actually put those structures in at those two sites. Any questions?

Questions or comments?

I might not understand the answer to this, but what makes it the most desirable?

The approach. Some of the things that they put in the proposal that may come up that we may want to consider ahead of time. Some cost saving approaches. They just seem to have a better understanding of what we needed and they did a very good job of putting together a

very straightforward easy to follow proposal and they bring up some questions and some potential cost savings go ahead counselor angel just just a comment um i'm glad to see that this is moving forward after touring there in the middle of the dead of winter two seasons ago i realized that is quite hazardous for staff and for the equipment it's just degrading that and it'll be good to see people and equipment taken care of better with this building so thank you super favorable

I do have a question on the site. It looks like if the treatment plant was to expand your location, I mean, couldn't it be a little further out or are we going to be encroaching on the treatment plant's footprint?

Not as we looked at it. Wastewater was heavily involved with determining where they wanted the structure to be located based on the current. THE WAY THE SYSTEM WORKS NOW AND THE PLANT WORKS NOW AND THEN SOME FUTURE IMPROVEMENTS AS WELL. THAT'S WHERE THEY FELT IT WAS THE BEST LOCATION TO SEE IF THEY NEED TO MOVE FORWARD. OKAY. SOUNDS GOOD.

ALL RIGHT. IF THERE ARE NO FURTHER QUESTIONS OR COMMENTS, I WILL ENTERTAIN A MOTION.

We're right here, right? Yeah. Okay. I'll move to authorize the city manager to execute a design-build contract with Kinsman Construction, LLC, for the wastewater and street shop buildings project in the not-to-exceed amount of $1,477,450, plus authorize an additional contingency allowance of $221,618. Second. All in favor say aye. Aye. Any opposed? Thank you.

under other matters. City Manager.

Thank you, Mayor. Council seeking a motion to proceed with the sale of city property as discussed in executive session. Does that work legal? Yeah? Okay.

Do we have to second?

Seeking a motion. A motion. We need a motion. Second.

Motion to proceed with the sale of property as discussed in executive session. Second.

All in favor? Aye. Any opposed? Very good. Motion to adjourn. Oh, go ahead.

I need to read the executive session.

Oh.

Sorry. Okay. Oh, move to adjourn the meeting into an executive session under ORS 192.6602H, consultation with legal counsel.

So moved.

Need a motion?

Second.

All in favor say aye. Aye. Any opposed? Very good. Thank you. Meeting adjourned.