City Council - Regular Meeting

to their lives. Fall.

Good evening, citizens and staff. If I mayor Carol Westfall, hereby call to order this council meeting on Monday, March 16th, 2026. The time is 7:03. Roll call, please. Um, councelor Steberg here. Council here. Sorry. Council Russo here. Council here. Please stand and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

We have a certificate for city of Clamoth Falls has a certificate to award Cody Fritz. Is Cody here?

No. Okay. He's he was he's in public works water division and he has completed 10 years of service on March 9th, 2026 and we'll get that to him. Thank you. Public hearing. Public hearing is a time public comment guidelines. Okay. Public comment is the time for citizens to present information to the city and if based on what is presented, additional information is needed and or an answer warranted by the city. Citizens will be contacted by the appropriate city staff and/or a future agenda item will be scheduled for further discussion. Public comment is not a time set for questions and answers. If counselors have questions, they will be presented to staff or the speaker at another time. And we have people that have filled out forms to speak. And we'll start with um Nells Walter. And you'll have three minutes, please.

Hello, members of the city council. My name is Niles Walter. I'm a resident of the city in W 3. I am here today to express my concern and disappointment with the city's choice to install automated license plate readers or ALPR cameras. These cameras are provided by Flock Safety, a private surveillance corporation. For those in the room and online who are not aware, the city has installed four flock cameras on our streets. One is on South 6th, just east of the railroad tracks. One is on the Sixth and Washurn intersection. One is on the Sixth and Austin Street intersection, and the last is on the Washurn and Leverne intersection by Walmart. Now, Flock Safety advertises these cameras as quote a shared network built to stop crime. Flocks. I am sure that Flock's sales pitch about the benefits to policing sounded great on the surface, but the dangers far outweigh the benefits. These are not your average surveillance camera, which must be reviewed by a real person. These are an always on drag net that maintains a perfect record of every vehicle and every person that passes by them. They use artificial intelligence to categorize the license plate, make, model, color, occupants, and any identifiable markings on a vehicle, right down to the bumper stickers and the dent on your bumper. Every trip is saved and cataloged. There is no judicial warrant, no probable cause needed. You are always being tracked by these cameras, even if you aren't a criminal. The city also has little control over the data these cameras collect, opening the door for rampant abuse. Flock owns all the data collected by their cameras and has been sh found found sharing or selling this data to third parties without consulting other cities. Federal agencies and unregulated private predictive policing companies like Palunteer have accessed flock data without permission or legal recourse in multiple other cities as well. Police officers and private individuals have used flock data to stalk ex-girlfriends and harass personal enemies. I would

hope it's obvious that city resources should not be spent enabling stalkers to track their ex-girlfriends. I have links to these news articles here if you wish to read them later. Proving proving this has all happened and it is a matter of when, not if this happens in Clamoth Falls. This city council did not consult its citizens before unilaterally deciding to sell out the fourth amendment constitutional rights of its citizens to a private corporation. Neither has the city fulfilled its public duty to notify the public or create a public policy regulating the correct use of flock cameras. This is a gross violation of your duties to the citizens of Clamoth Falls. I strongly urge the council to cancel the flock contract and remove the cameras as soon as possible. And if the city does not choose to remove these cameras, this entire council will be permanently losing my vote in the next election. Thank you and have a good evening.

Thank you. Thank you. Oh, if you'd like to give us your statement, we'll we'll take that. I have 12 there. Okay. Thank you. Stick around. Ren Shaki. Hello, my name is Ren Shock. Hey, that timer is not Can we get that at three minutes? I'll get that. Okay, there you are.

Hi, my name is Ren Shaki. I'm coming here as a concerned citizen, but also as the director of the Clamoth People's Party, a city and county level party that is focused on improving people's quality of life through things like public transit, funding for our food bank system, and also protecting civil liberties. I am so glad that there are other people now who are coming to tell you guys that they do not like this because I do not think I'm alone on this issue at all. In fact, I believe this is an 8020 issue that will cost you guys your seats in the next election if you do not respond accordingly. I'm going to read out a headline to you guys. Tennessee grandmother jailed after AI facial recognition error links her to fraud. A Tennessee grandmother says she's trying to rebuild her life after an incident of mistaken identity by an artificial intelligence facial recognition system tied her to a North Dakota bank fraud investigation. Angela Lips, 50, spent nearly six months in jail after Fargo police identified her as a subject in an organized bank fraud case using facial recognition software. According to the Southeast North Dakota news outlet, Informum, Lips told the outlet she had never been to North Dakota and did not commit the crimes. Lips, a mother of three and grandmother of five, said she has lived most of her life in North Central Tennessee. She had never been on an airplane until authorities flew her to North Dakota last year to face charges. In July, US Marshalss arrested Lips at her Tennessee home while she was babysitting four children. She said she was taken away at gunpoint and booked into a county jail as a fugitive from justice from North Carolina. This woman had her entire life destroyed. She lost her home. She was in custody for six months for a crime that she did not commit because one of these cameras, the same technology that you guys are installing that is allegedly only for license plates and only for vehicles, tied her to something that she did not do. When it comes to the Fourth Amendment, when it comes to the idea of what is an unreasonable search and seizure, I think that it is

definitionally unreasonable. The idea that you would drive around or live your life under constant surveillance were one of these AI hallucen sorry hallucination models. That's what they do. They are not accurate. They are pitched as infallible. You are told that this benefits law enforcement because there's no confusion, no issue. When these AI license plate readers, they flip a two for a five all the time. I just read a news case from a couple of weeks ago uh about how this happened. somebody got pulled over on suspicion of, I believe it was driving under a suspended license and something else, a minor drug charge. That could have been a very dangerous outcome. That could have destroyed this person's life. And it did destroy this grandmother's life. So, I think it is absolutely unreasonable to submit to a system where there is any rate of error when it is something that is this pervasive. And you guys voted for this because you are are being dogwalked by these surveillance companies who are working for our intelligence services who do not care about our civil liberties one bit. And I'll say we have somebody running for Ward 5 who is here tonight. And if you guys do not change on this, you will be shortly out of a job. Thank you.

Thank you. Patricia Traxler. I think those were want to speak or they they want to register their support for one of the items later uh 8.1 the business license application so they're not here for public comment they just filled out that form and I turned it in so that we could have that for the record Dennis as well that confusion said they do they do want to speak so unless yeah and that's fine I just want to make sure when we when we come to that agenda item you'd like to speak and if that works for you all. Yeah. Before we move on, Phil, that works for you.

Yeah. Okay, sounds good. Very good. Thank you. Thank you. Okay, on to the consent agenda.

I know. I know. I got it. But she knows the approval of the consent agenda, meeting agenda and prior meeting minutes for February 17th, 2026 provided under separate cover in items 5.2 through 5.7. 5.2 8th period budget analysis report for the 2023 2025 bianual budget. 5.3 The approval of the annual audit reports for the city of Clamoth Falls and the Clamoth Falls Urban Renewal Agency for the fiscal year ending June 30th, 2025. 5.4 Authorization to purchase the Flick Pump from Zyllem Water Solutions USA, Inc. Zyllem in the amount of $64,14325 for the influent pumping station for the wastewater treatment plant. 5.5 Authorization to purchase um the BISLU Bizloo Flight and Hypo um programmable logic controller and associate equipment upgrade for the wastewater treatment plant in the amount of 106,876 through the automated group TAG for the city's integrator for of record. 5.6 Sixth, authorization of a consultant service contract with Hazen and Sawyer for local limits re-evaluation in the amount of 97,790. 5.7 is the authorization to purchase property located near the Clamoth County Fairground LP35-23 parcel 2 for construction of the South Six Street booster station in the in to exceed amount of 30,357

and I will take a motion. Move to approve the consent agenda. Second. All in favor say I. I. Any opposed? Very good. Number six, land use public hearing legislative 6.1. A legis a special ordinance annexing a 0.43 acre property addressed as 5641 Homedale Road and assigning a medium density residential zoning designation. First reading. And we have Joe Walt, planning manager, presenting.

Perfect. Good evening, council. I know we have a pretty stacked agenda, so I'll go relatively quickly. Um, this one, annexation at the city limits, but fairly straightforward. U, we have many existing properties that are on septic systems within the urban growth boundary. As they transition over to city sewer, if they're located immediately contiguous to city limits, they annex at that time as a result of receiving city services. Um, so the area all along Homedale Road over time, um, you've had many of these conversions to city sewer and immediate annexation at that time. Um there's no change to land use in this instance. An existing single family home will remain an existing single family home. It's just in exchange for city services. And this ties into the next item I have as well. Just to give a very very brief overview. If you're immediately abudding, you annex at the time of connection. We have many other properties throughout the urban growth boundary that have what they call consent to future annexations. So if you're not immediately abudding, you have a consent to future. If you're immediately adjacent, like we see in this instance, we then have that person annex. Um, so this went through our planning commission. We have a series of findings and criteria for annexations. As I've noted when it's within the urban growth boundary, small lot residential, nothing changing as a result of the annexation, the findings really are pretty straightforward as far as us being able to provide services, capacity, logical extension of city limits, etc. So, I'm happy to go over any of the criteria and staff's findings which the planning commission then recommended. Um, and then if not, we'll open it up for a public hearing and I have a draft ordinance.

Okay. Questions, comments. If there are no questions, I will entertain a motion. Okay. We will open it up for a public hearing. Anybody wishing to speak on this subject matter can do so. Um, city attorney and then Ren. As part of the ordinance, um, as part of this hearing, I would put forth to council, uh, as part of the hearing record the findings which are contained within ordinance exhibit A. Um, and they're attached in your packet. Thank you very much. Thank you. Give it like 30 seconds.

I am fully in support of annexing the properties that are running along Homedale Road and constitute Alultimont. I think that the decisions made by this body uh absolutely affect the lives of everybody in Clamoth County, but especially people who are living in Altimont. So, it would make sense that people would be able to vote on representatives and have a say in their city government. Thank you. Thank you. Anybody else wishing to speak on this agenda? item. And seeing nobody else, we will close that out. I would move to introduce the ordinance for first reading by title only. Second. All in favor say I. I. Any opposed? City manager, please read first reading.

A special ordinance annexing a43 acre property addressed as 5641 Homedale Road and assigning a medium density residential zoning designation. Okay, on to the next one. 6.2 6.2. A special ordinance um annexing a 12.60 acre property addressed as 32000 uh Dilap Road and assigning public facility zoning designation. First reading and planning manager Joe Wall reviewing.

All right. I tried to group the two annexations together so it would be straightforward in what we talk about. Um, similar to the last one, we have Oregon Department of Forestry. Long long long long-standing use up on the hill. If you go down Highway 97, kind of look up to your right there. Similarly, on a septic system that they'll be replacing and connecting into city sewer. Uh, this is part of a broader upgrade that they'll be completing at their site at a later time, but sewer is kind of the first step. Um, so with that, this one's a little bit unique, a little bit larger, and the existing zoning is a low density residential. I could say it really doesn't make sense. So when we bring properties in, we either assign the same zone as they have in Clamoth County, or we could do a zone change at that time, which is what we're recommending in this instance. I could say that this use um I think it dates back to the 1930s or so, so long predates the establishment of zoning in our community. so as not to bring in a non-conforming use. Should city council elect to annex the property, we would bring it in as public facility, which is similar to most governmentmen owned buildings, parks, hospitals, churches, etc.

Um, so with that kind of largely the same findings, we send items out for agency review, property owner notice. Nothing of particular note came up here and we'll process any future land use application as it comes to expand the facility. But again, happy to answer any questions and similar setup for this second annexation.

Questions, comments? At this point, I'd like to open it up for a public hearing. Anybody wishing to speak on this agenda item can do so at this time. Uh, I don't know if the property owner wants to be annexed or not, but I think considering that this property was made decades ago before, you know, the implementation of zoning, it would make sense to have it be open to be developed in the way that the owner wishes in the future. Very good. City attorney. Thank you, Mayor Councel. Again, I would like to uh ask that the accepted findings, proposed findings found in ordinance exhibit A be considered as part of the evidence of this hearing. Thank you.

Very good. clarification, Mike. By doing that, we still need to do the accepted. They need to do a motion to accept the findings, which we did not do on the last one, but you noted it. So, we need to do a motion to accept the planning commission findings, which is not on your script. So, we'll need two motions. Should we do that? Motion to accept the planning commission findings and then motion to introduce the or the ordinance. Okay, we'll do that first. Yeah, we'll do that first. If there are no further questions or comments, go ahead. on the item on this item. Oh, do it and we'll close this hearing public hearing. Go ahead.

Okay. Motion to accept the planning commission's findings. Um, and then move to introduce the ordinance for the first reading by title only. Second. All in favor say I. Any opposed? City Manager, please read the introduce the ordinance by first reading it by title only. A special ordinance annexing a 12.6 acre property addressed as 3200 DAP road and assigning a public facility zoning designation.

Number seven, general public hearing 7.1. A liquor license recommendation for Little Maria's located at 363 Diamond Street. planning manager Joe Wall reviewing.

All right. Again, kind of stacked agenda here it seemed, but um liquor license recommendation to OLCC for a recently opened uh text style restaurant, Little Maria's. Um right at the corner of Green Springs Highway 96 or I'm sorry, 66 and Diamond Street. Long-standing restaurant use. Um I believe it was called Clean Kino Grill for many, many, many years. Um, so this recently opened up requesting a full on premises liquor license. Um, staff reviewed it. We looked it over together with our police department. Um, seems fairly non-consequential in that it's not late night hours. It's not to be age restricted. There would be a small kind of lottery component that would be screened, but other than that, not age restricted. So with that, um, staff would make a positive recommendation for the council to extend along to OCC. And with this, we also have a public hearing for every liquor license rack.

Thank you. And um if there are no questions or comments, I will open it up for a public hearing. Anybody wishing to speak on this agenda item can do so at this time. I'm good.

I think we have somebody. I will just say as somebody who has friends who work in the restaurant industry and someone who frequents the Steuart Linux area frequently, um it's kind of a food desert at the moment and I understand how hard it is to keep restaurants open and one of the only ways many of them stay open is by selling beer and alcohol because they are typically a high margin pro project. So I think oblying them to get the liquor license would allow them to stay open and provide a pretty good service to Steuart Linux and make the city feel a little more lively. Thank you. Thank you. Anybody else? And seeing and hearing nobody else, we will close a public hearing.

Questions or comments? If not, I will entertain a motion. I'll move to recommend the allowance of full on premises alcohol sales to the OLCC for Little Maras located at 363 Diamond Street. Second. All in favor say I. I. Any opposed? Thank you. Under legislative action 8.1 business license application for absolute taxi service planning manager Joe Wall reviewing the written report in detail.

I did not look at the sequencing. I didn't realize they were all in a row. But um so business license, we have what we call a vehicle for hire operator, a taxi cab company. Anytime a new taxi cab company starts, it's to come before the city council. Um there's a supplemental business license application where we do a a background check on the individual. Um they provide their proposed rate structure, show the vehicles that they'd be using, and then a roster of their drivers as well. Um I'll say it's probably a little bit interesting in today's age. I think I've probably made the comment before, but we don't necessarily have like a big city taxi cab commission where we have medallions and setting fairs and different items of that nature, but with what's pro been provided and passing it along to the PD, I think I feel fairly comfortable with recommending Absolute Taxi. Um, I know they would work in tandem with Access Taxi, which was an existing business, kind of helping to use some of their dispatch systems together and shared maybe vehicles perhaps. Um, with that, I know the owner applicant indicated she may like to say a few words to the city council. So, I know she's in attendance this evening. Um, but again, kind of first-time taxi cab, first year um, goes before city council thereafter. It's simply a business license renewal and we make sure we have a current driver roster and updated insurance certificates.

And Patricia, we'll have you approach. I I want everybody to know she is my tenant and I won't be voting but um she's a wonderful lady. Go ahead.

So in discussing things and working with Access Taxi for the last nine years um Dennis the owner of Access Taxi and I decided that you know it'd be a really good idea. There is a surplus that his company can't always um accommodate and our weight times get really high. um allowing me to have this business license and operate in Clamoth Falls will allow our community to have more access, reasonable weight times, and more availability to help all hours of the day and night. And it also opens us up as Clamoth Falls is growing because it's growing.

It opens us up for even more of us out here who are professional, caring, and understanding about the community and want to be a part of it and bring it into a safe situation with professional drivers and availability. Nice. Very good. Any questions or comments? Okay. And I believe Oh, go ahead. Oh, I'm allowed to comment. No. No. But um you're raising your hand. I'm sorry. So, we did have somebody else that wanted to speak on your behalf.

Does not want to speak, but is noted. So, uh, Dennis does Utley does not want to speak, but we have it. But we have this in favor. Very good. This is a person wants to speak. Oh, she's already spoken. Well, that's Yeah. So, um, any questions or comments? I think it's great and love to see the businesses working together to expand access. Very good. If there are no further questions or comments, I will entertain a motion. Move to approve the business license for absolute taxi services. Second. All in favor say I. I. Any oppose?

Thank you. 8.2. Authorization of a contract change order number two with Outlier Construction LLC for an additional work associated with the Oregon Air National Guard repair aircraft shelter B325 project in the amount of 122,25427 and we have assistant city um engineer Alex Gonzalez. Hello council staff mayor. I know I don't have the same economic charming shoes to fill as Ian, but what I lack there, I can fill them with nerd jargon and lots of numbers on dollar bills. So,

what's that? And more facial hair. That's correct. Yeah, but it's getting just as great as Ian's. So,

um if you recall back in June of last year, we did a change order. Actually, that was when we did the first change order for about $141,000. We did not do any payments to outlier construction because we said pending a combination of two different change orders will put together on a mod two or three depending on how you look at the contract is for approximately $280,000. So now we're coming to you for the second portion of that original mod which is for you know 200 excuse me $112,000. So you combine that together with the $141,000, $142,000. We're doing a total contract change with Outlife for about $251,000. And so we have everything completed, everything ready to go. U the guard has funded us. And so if you have any questions, I have more details than you'll want to know on what we did to an 80-year-old hanger. Um any questions? Happy to help.

Questions, comments? I will entertain a motion. All moved to authorize the city manager to execute change order number two with Outlier Construction LLC for the Oregon Air National Guard repair aircraft shelter B325 project in the amount of $112,25427. Second. All in favor say I. I. Any opposed? Thank you. We're not done with you though.

I know. 8.3 Authorization of a construction service contract with Rocky Mountain Construction LLC for the 39 Main Street Baldwin Park project in the amount not to exceed $220,4410 plus an additional contingency allowance of 22,000 and assistant city engineer Alex Gonzalez. Hello again. Um so this is a project that is very long time coming so I've learned. Um, I am very proud and happy to present this to you guys tonight. Um, before I do so, I do want to give out some thanks to Mr. John Bellen. Yeah.

Uh, for putting so much work and passion into it. I've learned far more about parks and plants than I could ever describe, but he's a wonderful

office mate to have. Um, also ZCS Engineering did a phenomenal job kind of cleaning up these plans so that we can present them to contractors and get a more detailed uh, bid out um, than what we initially anticipated. And then the staff in planning and engineering and parks and everyone's been great. So, um, they made my job much easier uh, coming as a newer guy in town. That said, um if you remember the history of this last year, we went out to bid a couple of times advertisement for this. Um we didn't get any uh ability to award I'll just put it shortly there if you have any questions. I'm I'm full of knowledge now on that. Uh but we were able to advertise earlier this year uh when there were more contractors available to look at this project, see the more details and nuances of it. And we in my opinion got a sizable amount of interest for this project. Um even some folks out of town, Medford, one uh group also came from Brookings, but they unfortunately could not complete um their full bid uh submitt. Uh that said, um I'm really excited to see uh Rocky Mountain Construction come in so competitive. uh we're within our base bid u which is um something that is just the first column that you're looking at. Um but then because the base bid came in at an adequate value, we're able to add all five alternates to this project which is just going to make this park so much better. Um so that's I'm welcome to answer any questions you may have. Um but I do strongly recommend awarding of this project.

Very good. Questions? Um Councelor McClung? Yeah, thank you. excited to see this move forward. Would you mind giving just like a quick high overview of what's going to happen there for anyone in the room that it's not long-standing for?

Absolutely. So, the project itself is going to be I would just call it more earth work than anything. Uh we have lots of boulders on site, lots of rocks. We're going to clean up a rock surface that is actually there. So, it involves some pressure washing, some cleaning. So you'll actually see kind of a a rocky face, we'll call it vertical face on it. Above that, if you're guys, I'm sure everyone is aware. Uh team Sevitus has an amazing elk statue that's going to be placed at top that rocky face with some adornment and also rocks. Um we have a little bit of fill and um decomposed granite for walkways. Uh the way John describes it is an interpretive park. So there'll be some in the long term um some plaques and descriptions of history of Linkville/ Atlanta Falls. Um and lots of plantings, irrigation plantings, some electrical work. We're doing some improvements to the sidewalk, to the drainage. Um and so it we're really going to clean up this this little uh lot. And um it's going to be right at the entrance of Main Street, which is even better.

Um that's the gist of what we're doing. Thank you. Very good. Um Councelor Angelie.

Yes. I just want to say that this has been a long time coming and it's such an important component of the entry, the major entry to the city of Clamoth Falls. It's the base of our history and it's so good to see that complement the Baldwin Hotel and the park and everything else that's been going on. Chipping away at each one of these little projects seems like it takes forever. But I can say in the last 20 years just from everybody reaching in and chipping away at these little projects um it's pretty impressive in town. So thank you for everybody involved, John, yourself and and everybody else too.

Very good. Anybody else? If there are no further questions, I will entertain a motion. Move to authorize the city manager to execute a construction services contract with Rocky Mountain Construction LLC for the 39 Main Street Baldwin Park project in the not to exceed amount of $220,4410 and authorize a contingency allowance of 22,000. Second. All in favor? All sorry. All in favor say I.

I. And any opposed 8.4 authorization of a consultant service contract with RSNH engineering for the design services for the construction of the AMG F-35 aircraft sunshade and airport business manager Colin Grandy.

Good evening Mayor, council, and staff. Um the if you remember uh back in August last year uh council authorized the city to enter into a military construction cooperative agreement. I'll call it an MCCA for short from here on out. Um with the Air National Guard um in uh relation to their conversion to the F-35. Uh this MCCA agreement was to uh design and construct uh sun shades on the military ramp for the uh future F-35 aircraft. Development services um has uh just finished a uh u selection of or went through a selection of um uh engineering firms. two had submitted bid and we have selected based off of a quality based selection RSNH engineering to design the sun shades. Their bid proposal came in at $455,575.97. Uh we have given that information to the air national guard and they are in agreement with our selection.

Very good. Questions or comments? Okay, I will entertain a motion. All moved to authorize the city manager to execute a consultant services contract with RSNH Engineering in an amount not to exceed $455,575.97 for design services of the Air National Guard F-35 aircraft sun shades contingent on the full funding from the National Guard Bureau executed under the existing Military Construction Cooperative Agreement MCCA for this project. Second. All in favor say I. I. Any opposed?

Thank you. Number 8.5, authorization of a consultant service contract with RS and H Engineering for design service for the construction of the AMG F-35 weapons maintenance facility. Airport business manager Colin Grandandy.

Good evening again. Long time no see. Um so this uh MCCA was also approved by council in August of last year and uh through a uh qualificationbased selection uh development services had uh five engineering firms submit their uh proposals. RSNH was selected. Um they their bid for the design uh services for this project came in at 3,419,7843. All the information has been provided to the Air National Guard and they are supporting our recommendation.

Questions or comments? I will entertain a motion. Go ahead. Okay. Keep rolling. Right. I'll move to authorize the city manager to execute a consultant services contract with RSNH Engineering in amount not to exceed 3,419,7843 for design services of an Air National Guard F-35 weapons maintenance facility contingent on full funding from the National Guard Bureau executed under the existing Military Construction Cooperative Agreement MCCA for this project. Second.

All in favor? I. Any opposed?

8.6. Authoriza authorization to execute a military military construction um cooperative agreement with the National uh Guard Bureau for the design of the F-35 munitions maintenance and inspection facility. Airport Business Manager Colon Grandandy.

All right, this my last one. Uh this MCCA project is uh if approved by council will be the 11th project that we are in agree or in uh coordination with uh the air national guard for their future conversion to the F-35. Um this is just to establish the uh agreement between the city and um uh the Air National Guard and from there once the Air National Guard is ready to enter design phase we will go through the qualification based selection process and I'll be here to recommend an engineering firm at that point once uh once one has been selected. Do you have any questions on this question?

MCCA questions. No. If not, to authorize the city manager to execute a military construction cooperative agreement W912 JV262210 for the design of F-35 munitions maintenance and inspection facility with the National Guard Bureau in the amount of $992,160. Second. All in favor say I. I. Any opposed? Thank you, sir.

Thank you. 8.7 A resolution conditionally accepting the dedication of Russet Drive and Yukon Street rights of way extensions for public use as shown in the land partition 9/26. Planning manager Joe Wong.

Okay, I think everybody's roughly familiar with the site. This is the Clamoth Housing Authority out on Homedale Road. They've continued to develop out the acreage they have. Um, I know just recently they received certificates of occupancy on the approved, it was Mountain View Town Homes. So that's 72 new units of affordable housing that recently opened up. They're still finishing some touches, but um, so this again kind of continuing acreage. This is a land partition that's taking their remaining parcel, dividing it into three. Every time they do one of these partitions, there's kind of short little segments of rightway that get extended. So this one here, I laugh at it a little bit, but everything is potato themed streets out there. So we have Russell Drive, we have KBEC, we have Yukon. I didn't know Marfana was the name of a potato, but apparently it's a variety as well. So we got a theme going. I think it was based off the prior use out there a long time ago. Um, but with that land partitions, they're typically administrative, so typically handled by staff, but staff does not have the ability to accept public right away on behalf of the city. So we bring these items to city council. when we look at the street design and just kind of logical extension of development out at that site, um it makes sense. So these two roads will be coming together and they'll be stubbed for future and additional development on vacant acorage. So with that, this is just kind of the continuation of development of housing authority property on Homedale. Um and there's a resolution for conditional acceptance. Should everything be constructed to city engineering standards and inspected, it would then become dedicated public infrastructure at a later time. Very good.

Are there any questions or comments? I think we've got to add something, Joe. Um, I need to add a motion to conditionally accept the rest drive and street rides of I need one motion for that and then one motion for the resolution moving forward with that. There are no further questions or comments. Okay, go ahead. Okay. So moved to the first one. Okay. Okay. And I'll move to introduce the resolution and read by title only. And if we have to the first motion you you move to I need a second. Second. All in favor say I. I. Any oppose. Thank you. And then now you can hear the resolution.

I'll I'll move to introduce the resolution and read by title only. Second. All in favor? I. Any oppose? City Manager, please read the resolution by title only. A resolution conditionally accepting the dedication of Russet Drive and Yukon Street rights ofway extension for public use as shown in land partition 9-26. I'll move to approve the resolution. Second. Roll call, please. Council, yes. Council Angel, yes. Council Rouso, yes. Council McConn, yes.

Thank you. Thank you. 8.8, an ordinance amending city code section 6.767, 6.785, 7.145, and 7.187 regarding downtown parking permits. Second and final reading. And if there are any questions, um, we have Joe Wall. No. No questions or comments, then I will entertain a motion. I'd move to pass the ordinance for second and final reading by title one. Second. All in favor? I I Any opposed?

City manager, please read the ordinance by amending city code section. Okay, go ahead. an ordinance amending city code section 6.767, 6.785, 7.145, and 7.187 regarding downtown parking permits. Move to adopt the ordinance. Second. Roll call, please. Council Angeline, yes. Sorry. Councelor Steinberg, yes. Yes. Councelor M. Yes. Very good. Other matters. I believe we have um city manager. Go ahead.

I'm going to bring it bring some stuff up.

Council, I do have several items to bring before the the full board this evening. Um the first of those was was brought to me as a concern from one of the council members and it was in regards to lighting of our streets. Uh the concern was that we have dark streets and had asked if we would be able to identify um areas of the city that are not well lit. There are there are entities that do actually these studies. It generally requires a I think it's called a c can c can c can c can c can c can c can c can c can c can candalometer. they go out and do a grid and and can do that kind of study. And so I'm bringing that uh to the council for your uh for direction on that whether you'd like that to move forward with that or not.

Can I talk on that since I brought that up?

Um so I it wasn't necessarily about the lighting of the street being done like in a survey perspective. It was more about the fact that the paint on the street is terribly hard to see. And so I was interested in maybe spending some time um scheduling a work session and talking about other ways that we can paint the street when we redo a a street when we have a street project looking at like other ways for metallic paint to be utilized. So, I know we use um like a topping that goes on top of the paint and that reflective topping comes off and so when it's rainy and when we're driving, there's a lot of the area in the the city that is dark and so you cannot see the the paint well. So, it was twofold. It was one, can we look at options and can we schedule a work session on what kind of paint um would be better used um after we do paving projects and two I wanted to just make sure that the lights were working properly. Like if there was any lighting out that would make some of these areas harder to see just because a light bulb was out that we would make sure those were on. So it wasn't like running like a study or spending extra money on that. It was just putting some more effort into finding out if there's ways to capitalize on reflective paint because I know in other areas they don't have the topping on top that rubs off. So, it's more of like in the paint.

So, that's that's where that those questions were coming from. Yeah. I believe California when you go down California streets, not in Cal I mean in California, they're very reflective. And so, if we could figure out what they're doing and somehow incorporate it because it is really dark. Yeah. We we have discussed the issue becomes with we live in an area where we get snow snow plows will take off those little panes of glass. Yeah. Ground glass. We talked about actually doing a grind where those are embedded into the road. But yeah, something that would last longer than what we currently have because it just gets it goes away and then you can't see anything. Yeah.

Yeah. It's crazy. And another thing is as far as the lights, I think we really need to look at the night sky. And so with light shining up, it has um really affecting the birds migration. I mean, they've done studies where it affects us. So if we could be cognizant of when we do put up lights that they're shining down and they're not just shining up. Yeah, that's my two bits. So

any other questions, comments? So the I the the question now is do we want to have a a work session to do you want staff to uh look at what options are available and then bring that to council in a work session I guess that's the question now go ahead and excuse me yeah I'd be amanable to that um and seeing what um staff could bring forward with some knowledge pardon me

I think you know making sure that our roads are well lit and that the paint on the roads um make sense and we're not wasting time painting roads with reflective paint that comes off right afterwards is our duty. So, I would really like to see like what does the what's the cost difference? What's the application process? If it means that applying a different kind of paint means that we have to deal with a different kind of um machine that paints that paint, you know, that's a that's a big picture project. But if it just means putting a different kind of seal or paint when we do that, that seems like something that we could easily look at and and look at the cost differentiators or just what's out there. I've heard it through so many constituents about the streets being hard to see. So, it just seems like it should be something that we look at.

Okay. So, it will be specific to um striping then. Is that I think it's the side striping. Is that what you're talking about? And I've even seen the intersections. Middle of the road, too. Yeah. Intersections, middle of the road. It's It's They paint it and then they just sprinkle it on top and and of course it's just gone. Yeah. It's just gone. Okay. I'm I'm seeing some nods. Is that Yes. Yes. Yes. The direction I'm getting. Okay.

Yes. Abby, are you What is What are your thoughts? Um, I mean a work I don't know if we need a work session to discuss it. Maybe a report on the current status and what's being asked. This is brand new information to me. So, right. And I've not heard from anybody in my word about this concern. Not saying that it's not a city-wide concern, but I'm not sure. Are you talking all square miles within the city?

No. Well, I think looking at more trafficked areas where there has been accidents where people um use the streets the most um you know hight traffic areas around stores and you know the the majority of the city where we we get the most traffic. Um, but I think that the roads are an issue and it is very important and the city does a lot of mundane things like road work and I just want to see that we're using the best kind of material that we're making the right choices that this is the the best bang for our buck and that it actually holds up so that I can see when I drive and so other people can see. Yeah. And that is council's um safety is is a priority for council. Safety is number one

and and I would say that to add to that about certain areas that are more darker naturally. Um some of the lanes like going out on Oregon Avenue and as it passes through where the the lane the line markers need to be really really specific especially with the bike lanes through there. um that that is an area where it has low light no matter what types of uh street lighting there is. So any any kind of extra visibility and any new technology that might be out there that might be helpful with that especially in areas that are comparable to ours like Reno or Tahoe or any place that's high altitude and snowbound. Yeah, there there must be some type of new technology that

might be there. I understand that we just strike mostly our major arterials. We don't Most our residentials don't have streets don't have have any striping at all on them. Yeah, we understand that. Just understand that. Yeah.

Okay. Um, second, as a as social media policy, we quite often get requests uh from entities that seek to post u links on our city website. Um, and we've recently had requests to post on our social media accounts. Um, we actually don't have anything in writing. We have several drafts that have just never been adopted. Um, and so we've just had an internal policy for years about what we post online, what we don't. And this is a concern that's been brought up recently that we don't have anything in writing. So, is this something that the council was interested in me bringing back before you as a written policy,

counselor? Um,

um, I think that that's a longer question. Um, I think there's probably lots of things within the charter that we could look at updating um, and schedule the appropriate time to do that. Um, I wouldn't necessarily, for my humble opinion, think that we would need to make that a priority as far as, you know, internally creating a policy on social media. Um, but I do want to say that um, I thought that it was advantageous for the city to share on their Facebook page that myself and councelor and Jelly were having a public meeting where we were directly talking about things that pertain to the city business and it was an official meeting. It was just in more of a town hall capacity. And I think that does kind of go along with things that we'd want to share on the Facebook page. However, I can understand that, you know, you can also get requests that get you more in the weeds on that and and it's much more of a gray area. But I think there's probably lots of things that we could look at as a council like in our council retreat where it makes sense to kind of dive in a little bit more and look at policy so that it feels more updated and reflects what current council or new council members feel are important. So, I would say I wouldn't necessarily look at spending a lot of time on creating a new policy on that, but I think having open dialogue about what we feel is appropriate to share so that our constituents know what's going on makes sense.

I'd agree. I'm a little more concerned, I guess, about the impact of social media. I I I personally would like to see a written policy before we get burned by something. Uh and uh so that's just my feeling is I I think it's more of a priority with all the a AI development that's going on and uh and that type of thing. I think we do need a written policy before we get uh challenged and have getting ourselves in ag because we didn't have a written policy. Yeah.

Yeah. I agree. I'd rather see some sort of guidelines written down. Whether that's a formal city policy or not, but having that conversation in a work session is different than having some sort of a guidance that could be looked at a few years from now, right? Sound good? Well, so that's two and two. Yeah. Is everybody on board? Um, Phil, you're need to have a work session, I think. I mean, that's the question really. we make the work session more productive where we add different things that we think we want to update along with that so it's not just one thing I mean are we only going to do like

yeah these don't have to be necessarily separate work sessions we could we could combine it into one and maybe schedule like an hour work session instead of a half an hour or something just to kind of hit certain points okay everybody good with that yes okay yes and then the last thing I'll bring up uh We've three meetings in a row now. We've had discussion about u the license plate reader cameras. Is this something that that council would like to discuss in a work session or is there information that you would like? Uh we're of course open to me. I'm here every day. The chief is here. We're available. We're available. Um if that's something the council would like us to present to you in a work session, we'd be glad to do that.

I would like to make a comment on that. Um, I think that with the AI stuff, it's so imperative to have public feedback, and I really appreciate the public feedback. Sometimes it's hard in situations like this because not everybody pays attention to what we're doing ahead of time, but then information gets out and then people hear about it and then they get upset, which, you know, rightly so. I can understand that. But I think setting the tone, you know, just again my humble opinion as counselor for Ward 3 is setting a tone of being more transparent and um communicative with each other um when we're trying to decide how these things are going to affect our lives and our city um moving forward. AI is so um it's it's daunting to think about the way that AI is going to interact with us now and moving forward. And I want to hear I personally want to hear from people about how they think this might affect them. And I also want to be able to respond to the public from city staff, you know, and your guys's recommendation and information from the chief and whatnot on, you know, talking about those things and understanding the guard rails that are in place or understanding the pitfalls that are there and and whatnot and being able to say it publicly that you guys do a wonderful job providing information. I've had several people reach out to me outside of here about this topic and um Mike has given me good information, the chief, you Jonathan, but I think putting something together publicly and responding in that manner I feel is important on something like this. Um and then if there becomes, you know, more questions or things where we don't want to get too much in the weeds, um because it's still new information and you're learning about these things all the time, then maybe that's a sidebar conversation that you have with somebody. But um to me, I feel like it's one of those topics that, you know, it's 2026 and it's going to be crazy in 2030 and it's gonna be crazy in 2040. I mean, we're going to be looking at this stuff a lot. And so I want that open dialogue.

Um so in my mind, having some kind of presentation that's public, three minutes, a public response, something would be appropriate. That's my feedback. I agree. Yes, Abby. I I believe so too. We've had people come consecutively and wanting to know more. So I think we need to respond to that. So it'd be good here or in work session. I'm still not clear on on that. What do you think here or work session presentation here?

I mean um in my mind I think having somebody like Chief or Captain Reynolds or some appropriate to come up here and talk about it in public while we're on the dis makes sense. um if a work session is something that people feel is more appropriate. I mean it's a different it's a different way of having a conversation but um you know I mean I'm open to what you guys think. I think I think it's important to have these conversations publicly in a way that people can see what we're doing and talking about. Um and so I I I don't I like the idea of us being in here and doing that. Mhm. Mike,

I believe if staff feels comfortable with um as councelor Russo was saying doing a presentation before the dis that would be appropriate because I think it would reach the public and everyone else in a best form if you believe that there would be information that you have that would be helpful for that just to clear the muddied waters that we have going on. And and I agree, we've had a lot of comment over the last several months and it's something that we should address. I think it'd be important. That would be my only concern is is it an obviously it's an issue with one person. Is it an issue outside of that?

I think it's more than one person. A bigger issue if if we do. So that's I think it's more than one person. It's more than one person. I've had several people reach out. Several people talk to me about it out in public. I've had people come in here. Um, I have emails in my email box. We got blown up by emails. I don't know if anybody remembers when that happened. I think it's definitely more than one person, but I think we need to be careful how we have open dialogue like like this and and but also have healthy dialogue, you know. I mean, and there are a lot of questions that we need to consider and answer their questions and get the information to them that they need to hear so that we can all be on the same page. We we'll plan that for the next meeting. Council,

can I double back on the social media thing? Yeah. Um if we do plan a work session, are there can we also talk about ways that we can share our meetings on social media? And uh like when we stream a meeting, why aren't we showing it on Facebook so people can watch it? um the I would consider like that being under the topic of social media like making our our um meetings more um accessible for people whether that's on a Facebook page whether that's on the website I'm not really sure but I just want to talk about what that looks like just for clarity they are on the website so you go to the meeting and you click on what about sharing them on Facebook though

as far as social media and Facebook that's definitely not my area of expertise I just want to let you know and the public know that that it is all I have to do is go to the website, click on the meeting, and the video link is there. Um, so I just want to clarify that, but the social media and how that the Zoom link and those videos would that would be something that Scotty and Nicole would work on with the um through through Jonathan.

Yeah. I just think I'm just wondering like as an umbrella of social media, like what that looks like. You know what I mean? If we're going to update our policy, then what else can we update in that same guides of like sharing content, making sure people are aware of things, the cool videos that Aaron makes. I mean, those are those are, you guys, if you haven't watched his parking videos, they're amazing about downtown. But I'm just saying those are the kind of things that we've talked about in our council retreat where we've wanted to lean towards, you know, updating marketing materials and whatnot. So, it seems like that would maybe fall under the same umbrella. Do you know what I mean? on some of these things because we've talked about it. We just haven't.

We the the easiest we could make you all uh give you permissions. I mean, you could post I think we we could allow each of you to do that. I I wouldn't recommend that, but you better get a policy in place, Jonathan. you're going to do that. It does remove it does remove staff from a difficult situation where we're trying to where there's some gray matter right between what I mean if if you're posting city business on your private social media that's not good or if you post private stuff on your public right the two should probably be separated and that's why I think we need a policy and I think that's a good time not encouraging we do give y'all public presentation but

it's is to protect staff too when we get told what to put and what not to. So yeah. Yeah, I think under the guides of that work session that would be all good stuff to talk about so we can get feedback from you guys and see what makes sense. Okay, Mike can talk to us about all the landmines that are giving him hives right now and all that kind of stuff. Councelor Angelie.

Yeah. And I would I would add on to um I've had a lot of comments from constituents lately um that have been there's not a lot of techsavvy people out there, myself included, but access to try to figure these meetings out and when they are and where they are and how they are. Um people are having a hard time navigating even people that are techsavvy. I'm not saying that what it's difficult honestly, but it's minutiae that gets buried in all the legalies and documentation that's out there. So, there are a lot of people that would like to be here and this is the best presentation of folks that I've seen in months, but honestly, we've had very low turnout and it would be nice to have the public more engaged in any way that we can help them. It goes back to the old business premises, especially these days of how do you advertise to people? How do you get it out to them? And you ask people, where do you look for this information? And you ask them, do you look in the newspaper? No. Do you look in TV? No, I don't do that. Do you do radio? Do you do this? Do you do that? And they answer no to everything. And I get that question back at me every day.

So, how do we get this and cross that bridge to everybody? We we have to be creative and find a way. and some of this might be helpful. Okay, Councelor Mlen. Yeah, I think we're talking more about an overall communication policy than a social media policy at this point. I think there's no scenario that I would support counselors posting on the city. We want to do that.

And once you introduce that communication medium, you've got to have you have to have training. You've got to have additional staff time. You have to have people to monitor it. This is speaking for myself and my experience. Social media is not typically elevating the conversation. It communicates things, that's for sure. Um, but there's a lot of effort required to manage those comments. These video, these meetings are all live streamed and then cached on YouTube, which is also a social media platform. So, I think we're talking about an overall communications guideline policy. And I'd be in support of having that conversation for sure. But a whole bunch of things that aren't social media were just brought up. So,

yeah. Plus, we lost the Herald News or Molly's left. I saw that. So, I don't know if we're going to get another reporter's left. Yeah, Molly's back in Montana. Yeah, Zach has been for a while. Thank you for that direction. Thank you. Thank you very much. Appreciate you. I have one more comment. Go ahead. A lot was said um on the flock issue. Thank you to everybody who came and spoke with that tonight. I think if the if we're going to put it on a future agenda, focusing that around privacy and the concerns and the reassurances that were shared would be a really good start. Yeah,

I think we could have a work session and we could talk for hours about the risks and benefits of AI and surveillance and where we're surveiled and where we're not. So just starting out by addressing the privacy concerns and what are the gates that the city has around how it's currently using flock would be helpful. We can do that. Very good. Okay. And thank you so much for um this opportunity. Thank you. Anybody else for other matters to No, just a moment. Nope, not yet. We have to um Sorry.

I was in Arizona. I went to Luke Air Force Base and saw the F-35s and they're pretty amazing and um hopefully they get up here quick. So at this point I will entertain a motion to for adjournment. Move to adjurnn. Second. All in favor say I. I. Any opposed? Meeting is adjourned. Thank you.