City Council - Regular Meeting

Good evening and welcome to tonight's meeting of the Kirksville City Council. Pleased to have so many folks joining us here this evening. We'll go ahead and start our meeting with both our vision and our mission statement. The city of Kirksville will create a welcoming and thriving community as Northeast Missouri's center for education, commerce, health, recreation, and culture. Our mission, the City of Kirksville offers opportunities for building quality of life and meaningful community through ethical and responsible government. I now ask that you join me for a moment of silence.

Thank you very much.

I'd now like to invite in BSA Troop 401 who are going to lead us this evening in the Pledge of Allegiance. Good evening, scouts. We'll begin whenever you're ready. I pledge allegiance to the flag of the United States of America and indivisible, with liberty and justice for all. We'll now move on to discuss the order of tonight's agenda.

Mary, any recommended changes or additions? There are none.

All right, seeing none, I'll entertain a motion and second to approve the order of the agenda this evening. So moved. Council Member Gardner? Second. Second from Council Member Hanley. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. I'll now entertain a motion and second to approve the meetings from our regular session meeting held on the 13th of July, 2026. Council member handling 2nd, 2nd, from council member Gardner all those in favor please raise your hand and say, aye aye all those opposed. Motion is approved, let's move into action item. Number 1 this evening, which will be city clerk reading of bill number 2026 dash 32.

An ordinance of the City Council of the City of Kirksville, Missouri, amending Chapter 2 administration of the Code of Ordinances of the City of Kirksville, Adair County, Missouri.

Amanda, thank you for that reading. Is there a motion and second to approve on first reading? So moved. Council Member Bansal? Second. Second from Council Member Hanley. Our staff report tonight will be with Mary Maycumber, our City Manager. Good evening, Mary.

Good evening, Mayor and Council. So we are asking the Council to consider some changes. CHAPTER TWO, THE ADMINISTRATION SECTION. THE FIRST ITEMS THAT WE WOULD LIKE COUNCIL TO DO IS TO INCORPORATE THE DUTIES AND RESPONSIBILITIES OF THE CITY MANAGER. THEY ARE OUTLINED IN THE STATUTES OF THE STATE OF MISSOURI. AND ONE OF THE THINGS THAT IS ALSO PROVIDED FOR THE STATUTES IS THE CITY MANAGER'S ABILITY TO ENTER INTO CONTRACTS. It's not as clear. So we wanted to add that language with the onset of a new city manager. I think it's also good to make sure that that's spelled out so it's clear to everyone. Another change to the ordinance is to authorize department heads to purchase, to sign contracts up to $5,000. excuse me, $4,999.99. There was some concern about language that might be contained in the agreements. And so we will work to ensure that departments understand liability clauses and different aspects of contracts. The other thing is that I did beef up the language that puts more responsibility on them before they actually executed those contracts. So that was for your consideration. And then the last piece that was changed is The Adair County Associate Circuit Court judge reviewed our administrative warrant policy ordinance and requested some changes. We did also expand and require some additional language. For example, there's more information about what would be required in the warrant to just be very clear and transparent to all. So we're asking the council to consider approving those changes to Chapter 2.

Mary, thank you for the report. Appreciate the conversation on this last week at the study session. We were able to go through this in great detail. Does Council have any additional discussion or questions on the matter at this time?

On the contracts, Rodney mentioned last week that there's a risk assessment component that all these go through. Is that accurate? Can you describe that?

Sure. So the deputy city manager is responsible for reviewing all contracts. And so they go to him. He checks things like, again, insurance or if there are any legal disputes, where those disputes challenged and charged are. We always change them to state of Missouri because a lot of times the other entities will have it as their home state. So there's various things that we look for that he looks for as far as risk management.

And these contracts are going to go through that same process?

Yes. Okay. And then we also talked about we have quarterly risk management meeting that we would review those requirements within that meeting as well. You know, the whole part of this and really the reason was Most of the contracts, like Jeff, airport director, just gave me three marketing agreements with KTVO. They're pretty straightforward. There's not a lot of legalese in there, but it stops their process by having to go through. So we're just trying to make it more efficient. But we also need to make sure we protect the city.

That sounds fine to me.

Is there any citizen discussion on this matter this evening? We'll go ahead and take it to a vote on first reading. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion does pass on first reading, so I now call for City Clerk's second reading of Bill number 2026-32.

An Ordinance of the City Council of the City of Kirksville, Missouri, amending Chapter 2, Administration of the Code of Ordinances of the City of Kirksville of Dare County, Missouri.

Thank you for that second reading. Is there a motion and second to approve on second reading? So moved. Council Member Bansal?

Second.

Second from Council Member Mayberry. Any additional council discussion? Citizens input on the matter. We'll go ahead and vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? The motion is approved. Brings us to action item number two, which will be city clerk reading the bill number 2026-33.

An ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute Change Order 8 to the Contract with Coil Construction, Columbia, Missouri, for the construction of the Kirksville Regional Airport Terminal Project.

Thank you for that reading. Is there a motion and a second to approve on first reading? So moved. Council Member Gardner. 2nd, 2nd, from council member handling staff report tonight will be with Jeff or airport director. Good evening Jeff.

Good evening. Mayor and council. Um, so, yes, um, as mentioned in the recommended motion, the city entered into an agreement and quote construction back in September of 2024. Uh, for the total of 4,653,200 dollars, uh, since then, up to date now, we've had 7 change orders, uh. Up to 355,000. $10.93, that's kind of a tongue twister there, which included additional fireproofing, soil stabilization, installation of soffit, handrails, furniture procurement, and a few other things. Change order eight includes gate installation, which was something I caught very fast in the process because where our old terminal was, there was a gate there for emergency access in case of a power outage or to get first responders onto the field as fast as possible. During the, the outline of the project, that section of fence was missed in what was looked at, but I caught it very fast, but we knew that it needed to get on there before we replace the fence, which is coming up in a few more weeks from now. Um, but that's where the gate comes into play. Um. Um, and that's in the accessible parking lot, uh, additional, um. Remove and replace sub-suitable soils underneath the terminal. I did mention before as well that I had concerns about when we tear down the old terminal that something's gonna pop up and it did. There was a whole bunch of fatty clays underneath the old pad of the old terminal which needed to be dug down and extra extra rock put in there to get a nice proof roll test so we can actually put a parking lot there. And then the ticket counter casework, this was something brought to our attention by TSA after the fact, which makes a lot of sense because in the ticket counter where Contour prints off their flight tickets, currently it was designed as an open back, but when they are not there and even though the building is secure, someone could potentially break in and gain access to that equipment and then print off their own airline. tickets because that's kind of how that system works. So TSA requires it to be under lock and key. So we just added, are going to add the extra door there with it being able to lock as well. The next two were accidentally missed in change order seven. And I saw the reason why was the paperwork that was submitted was covered in drywall plaster and piped up and everything. So that is, Uh, the extra for on the wall, covering up electrical conduits that are behind the ticket counter and then, um, getting more compliant toilets for those bathrooms that are inside the whole room. As well, citizen impact on this approval. This ordinance is in line with chapter 5 think infrastructure and public buildings. The physical impact approval of this proposed change order will increase the total construction project by $42,981.38, bringing the new total to $5,051,192.31. And again, the project is funded primarily by multiple federal grants and state allocated funding. We are still under budget, and everything is going smoothly on that end. So I'm happy to answer any questions.

Jeff, I appreciate the report on this one. Questions or comments tonight?

So you're saying that it's already paid for because we're under budget?

the yeah, so with our grants, we got a fully funded project where the city doesn't have a local match into it, whereas most of like my paint project I had last year, and then any future other projects, the city typically has a 5% cost in any of my projects, whereas this with our state allocated funds, we're able to use that as our local match. So we're still underneath that budget line. And we're not going to cross it, we're going to keep it as planned being on budget.

Okay, so Jeff, do you think just Do you suspect we're at close to about 100% of anticipated costs on that? I know that we're under budget, but no.

I got to one more change orders coming. And then there's also the closeout change order, the one that is coming, they didn't get it in time for this. But then I also had a heave recently last week with the temperatures of the concrete. So I'm waiting for costs on that moda has given the go ahead to add it to the project. And again, looking at our budget and seeing what's there, what we, you know, still have left on the table, we're still going to be underneath that. But okay i don't i didn't have the extra amount of money in my airport budget to cover that and because we had the extra there moda approved it and it'll be coming soon down the line but just to not blow your socks off when i come back with a number nine and maybe a number 10 but number 10 will most likely be it because we will probably have a change order at the end of the project for whatever's left changing all the costs and giving the rest of the money back it'll still fall underneath that ceiling though yes absolutely that that 100 is going to happen Yeah, we're going to be right there. Thank you. I aim for nothing less.

Thanks, Jeff. Any citizens input on the matter this evening? We'll go ahead and take it to a vote on first reading. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion does pass on first reading. So now I'd call for City Clerk's second reading of Bill number 2026-33.

An ordinance of the City Council of the City of Kirksville, Missouri, authorizing the City Manager to execute Change Order 8 to the contract with Coil Construction, Columbia, Missouri, for the construction of the Kirksville Regional Airport Terminal Project.

Thank you for that second reading. Is there a motion and second to approve on second reading? So moved. Council Member Hanley with the motion?

Second.

Second from Council Member Bansal. Any additional council discussion? the additional citizens input on the matter. We'll go ahead and vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. Jeff, thank you very much. Thank you. We'll move into action item number three, which will be city clerk reading of a resolution.

A resolution of the City Council of the City of Kirksville, Missouri, authorizing the Missouri Rural Enterprise and Innovation Center Board to approve all revolving loan applications.

Thank you for that reading. Is there a motion and second to approve? So moved. Council Member Gardner? Second. Second from Council Member Bansal. Our staff report tonight will be with Mary.

Good evening again, Mayor and Council. So the Missouri Rural Enterprise and Innovation Center, Merrick, is supported by the City. The City of Kirksville serves as their fiscal agent and therefore they follow all City policies as it relates to purchasing. That means the thresholds and information that is presented to the Merit Board also must be presented to the City Council. The Merit Board applied for and received a Revolving Bloom grant. Those funds came from the federal government Federal government has very strict guidelines as far as retaining confidentiality for small business development. Very careful about what information is allowed to be released as it relates to those businesses that are trying to become something, if you will. So the Merrick Board asked the City Council if they would modify the policy to allow for the Merrick Board to review and approve those revolving loans without bringing those forward to the City Council. I did state that the City Manager does serve on that board and also outline for you the other partners that are on that board as well. So we're asking you to... excuse me, to take two actions tonight. First, it's just a resolution, and you might wonder, why are we doing a resolution and a policy change? If somebody in the future were to look, they would be able to find it as an actual standalone action item. So that was just to reinforce the council's actions.

Just good latency.

Yes, trying to anyway.

Mary, thank you for the report. Questions or comments from council on this matter? I don't think there's any. Any citizens' input on this particular issue?

Seeing none, we'll go ahead and move into a vote.

All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. That brings us then to action item number four, which will be city clerk reading of a resolution.

A resolution of the City Council of the City of Kirksville, Missouri, declaring the City Council's intent to review and assign zoning regulations pertaining to the location and applicable standards related to data center development within the City of Kirksville.

Thank you for that reading. Is there a motion and second to approve? So moved. Council Member Bansal with the motion. Second second from council member Gardner. Our staff report tonight will be with Mary.

Good evening again, mayor council. So, first of all, I apologize for not being at the meeting last week. Um, I was out due to illness, but, but, um, I did try to capture what I had understood. The council's direction was for the data center. Um, it's basically includes the city's commitment to work through a process. Um, it puts responsibility on staff and on the planning and zoning commission. I provided for you in your staff report a timeline, which I think is pretty aggressive. But again, once the city council is invested in something, we do try to move those things forward. The goal is for all parties to understand, to educate themselves and understand the implications of what they're going to be recommending. Something that also included a list of potential provisions for a special use permit. something that I did not include and did not quite, I guess, understand or catch it. And that was really just a concern for the council to encourage any data center developer to maybe postpone or refrain from submitting anything to the city until you resolve this matter. That is not included in your resolution. I understand that was something that you maybe were interested in having, so that is my report and I will leave it to you all.

That sounds good. What Mary's alluding to is, as I read through the resolution, I think it's very good. I think it is in line with what we talked about, that we want to recognize how the process would work to make sure that our community is protected and we do that through ways that are allowable under Missouri law. But the 1 thing I was hoping we might add to it is another section that just says, look, if anybody's a data center developer. We would ask that you hold off before approaching the city of personal until we've had a time to go through this policy making process. I think at the end of it, we'll have good policy in place that will allow us to review things and protect the citizens of personal and the progressive timeline that the staff has laid out may do that enough on its own. But I felt we might want to add that in there as that was part of.

We were hoping to see out of the resolution last week.

I can't make an amendment because I'm the chair of the meeting, but I put some texts together. If anybody would like to make an amendment, you could hear some suggested language on it again. The idea being that we would ask as the city council that any developer and again, there are no developers who are seeking city council approval on anything right now, but that they should hold off until the end of this process is completed in a few months.

So because you have two fairly new council members and you have people in the audience that you want to explain that if the council were to want to amend the resolution, they would make a motion to do so. They would vote on that amendment and then they would go back and vote on the full resolution. So I just want to make sure that's clear to people.

Appreciate the explanation on that one. So I'll throw it up for discussion. You don't have to jump into the amendment if you don't want to, but I wanted to put that out there and have any other council discussion as well.

i think uh overall just from our study session last week i think this is not not um prohibitive or it's really neutral in the I believe in regards to if there is any any you know development we just want to do so in a way that kind of analyzes our you know existing infrastructure and we do things just in a in a methodical way I believe is what we're trying to get at so I think I like that yeah I think also I think it's also about being safe to the environment you know making sure the water

THERE'S NOT A WATER PROBLEM IN HAVING WAYS TO RESOLVE THAT IF SOMETHING COMES UP.

I THINK THERE'S STILL A LOT TO LEARN ABOUT THEM TOO. NOT JUST US EDUCATED ON IT BUT EVEN THE COMMUNITY EDUCATED ON IT. I THINK THAT'S A GOOD THING WE HAVE GOING ON.

SO DOES ANYBODY WISH TO MAKE A CHANGE TO THE RESOLUTION OR DO YOU WISH TO APPROVE IT AS PRESENTED?

I MOVE. I'M JUST GOING TO PULL THIS OUT OF THE AIR. We had a section six, let's call it notice to project developers. The city council request the developers of data centers refrain from moving forward. Any proposals for projects within the city of Kirksville till after this policy formation process.

Fully concludes there's a motion from council or gardeners there a 2nd, can I just add a friendly little and are you agreeable to say and remember the balance of the resolution?

Oh, is it? Is it?

I'm just making sure you're right.

Yeah, you're right. Because it continues after 5. Yes. Would you mind adding that in and remember the balance of the resolution? I'd like to do that also. Perfect. Thank you. Mary Cindy sounded like you were wanting the 2nd motion. Yeah. Okay. So the amendment has a motion in a 2nd council or Gardner. It's your amendment. Do you have any additional discussion on the matter?

No, I mean, I think the thing I'll say about this whole thing, and it's not just about the amendment, but is that we want to make sure we do everything we can to control this within the city of Kirksville somewhere to try to come in and want to build a data center. And I think this is part of that process. Putting this amendment in doesn't necessarily change that, but it tells them where we are in the process as a community. And I think that's the feedback we've gotten from the citizens that we've heard from either. Through email or in person last week for sure. I imagine there's a few that might be speaking tonight in a few minutes, but, um, I think this helps to fully sort of indicate where we are in the process. I think we are going to move pretty quick, but. Um, I think this, and then that makes it clear that. Everybody just needs to hold their horses on this. They're trying to do it in the city. Uh, so I think they're not going to do it in the city. They're going to do it in the county, but that's another point for another time.

Is there other discussion on the amendment? There's no further discussion on the amendment. We will vote on the amendment. All those in favor of the amendment please raise your hand and say, aye aye aye all those opposed. The amendment passes, so we're back on the original motion, which is discussing the merits of the resolution. Is there any additional council discussion on the resolution? If there's none, is there any citizens input this evening on the resolution? You're welcome. I would ask that you, if you come up to the podium, do sign in, introduce yourself by name, and folks have up to five minutes to speak on this topic. There will be a time at the end of the meeting if you're wishing to speak on other topics that aren't on tonight's agenda.

Good evening.

Good evening.

My name is Rosanna Abreu, and I am a citizen of the county and not the city, but what you do affects the county also. And so it concerns me with the data center Where I live, I look out over fields and see corn and beans and cows, and I don't want that to stop. The people that own the land right across from my house are out-of-state owners, and I don't want to see what this area, as the breadbasket of America, could change. I'm already dealing with the solar crisis. hate them. I don't mind the issue of solar, but if we each had individual solar, we'd probably feel a lot better about solar than a big, huge field. Our land is leased, so I have a drastic concern for how this affects the farmers that are leasing property. Our lessee has lost over a thousand acres in the last couple of years. And I know that's not relevant to the city because you don't have that type of land, but I think it affects everybody's life and lifestyle and why you select to live here. And some of the things that concern me that I wanted to specifically address is that I recently, and I didn't know this because it seems to fly in the face of our constitution that public officials can sign non-disclosure agreements. And I know that the idea that if they know the city wants to buy it, they're gonna increase the price. I understand those things. But when it comes to things that affect the community, and it's not just about price, because you have people coming in here offering $20,000 an acre. Well, farmers can't pay more than about 5,000 an acre and make any money farming. So how do they compete? If you don't help us as citizens, there's no way people can stay in their livelihoods because you might be bringing some people in, but you're driving other people out and you're driving out the bedrock people of this community. The people that have been here, that have raised their kids here, that kids want to take over their farming industries. And that's what concerns me is that it's, it's more than, you know, cause I mean, you know, one, This was in the commissioner says, well, AI is here to stay. Everybody uses it. No, it's being shoved. You can't turn on your phone without AI doing it. Does that really mean we want it? No, it means we have no choice in the matter. And I've got helicopters flying over my land because the DNR wants to find water. I know where my water is on my land. I don't need the government wasting money to find out for some corporation where my water is. And I think almost all landowners are going to feel the same way. But, you know, I'd ask you not to enter into nondisclosure agreements because I think it certainly flies in the spirit of the Sunshine Law. And I think it violates the Constitution. I mean, without the idea of, yes, you don't want to disclose things that can cost you more money, but that's not what we're talking about in this circumstance. The peace and quiet that people enjoy and why they want to live in a community such as Kirksville or in Adair County is going to be drastically affected. You have the roads are all tore up when solar went in. You know, the roads are affected. Our water is going to be affected. Our animals are affected. Where do you think all the deer are at that are shoved out of these solar fields? And so, you know, all these animals are affected. All the people on the backside are affected because we started this in like 14, 15, when Amber was trying to put the power lines through and people joined and fought that. And I mean, I know there's an infrastructure issue and we have to put up with that, but I think that smart use of our lands, smart development, is going to take us a lot further than just tax incentives. I mean, does anybody in here got a tax incentive?

You're addressing the council, please.

Okay. Probably not because why should some nameless corporation come in and get tax incentives when the people that live here and have made this town in this County don't. And so I think that's poor business to begin with. Um, it hurts the small business owners. Um, I think you mentioned, Ms. Mayberry, that we don't know what these will do to our environment. You know, I don't think the data's clear on what data centers and that development will actually do to our environment. And I think this is a step in the right direction to look into it and take our time and plan. But I do want to just mention again that what you do affects the county also. And I know y'all work together and everything. So I guess I won't go over that.

Appreciate it. Thank you.

Thank you.

I do want to address something that she mentioned. Non-disclosure agreements. I've been here 28 years with the City. I've signed one, and our Economic Development Director never has the City Council signed one. I'm just saying that. I'll be honest. I'm a little more concerned about the City signing it. And that's completely out of this council's control. Okay. Yeah.

And we've agreed that we're going to do everything in full transparency, which we do on everything in the city of Kirksville. But I think that this issue is 1 that has raised a lot of attention for folks. We wanted to reinforce that that we will do things in the light of day always.

And the other thing is that the last meeting. Is that they we talked about we don't have to have a huge data Center we can have a smaller one, and we can have it in a place in kirksville this designated for that sort of you know sort of activity.

Other other folks who'd wish to speak to this evening.

Please come forward.

Council and Mayor, my name is Raquel Palazzolo. I am a resident of Kirksville. I applaud your efforts to maintain and promote a safe and collaborative community in Kirksville. In the same spirit, I recommend the Council develop and pass an interim ordinance that precludes the issuance of any permit or license allowing for the development of a data center or centers in Kirksville until substantive and satisfactory research has been concluded that provides a comprehensive record of the measured impact data centers impose on the surrounding community, including but not limited to the long-term ecological and economic impact of such centers upon our area of Missouri. Such research should provide a precise assessment as to whether and how the development of a data center may adversely impact or lower the standard of living the people of Kirksville have heretofore enjoyed. Such assessment will provide the council with vital information necessary to the establishment by the council of effective safeguards against such incursions And the interim ordinance would most importantly have more clout than the pending resolution. Thank you.

Thank you.

Are there other folks who wish to speak this evening to this matter?

There's nothing further. We'll go ahead and take this to a vote. All those in favor, please raise your hand and say aye.

Aye. All those opposed? The motion is approved. Brings us now then to action item number five, city clerk reading of a resolution.

A resolution of the city council of the city of Kirksville, Missouri, authorizing the submission of an application to the Missouri Department of Public Safety, Missouri Blue Shield grant program for the replacement of the mobile data terminals and the patrol vehicles and establishing the mayor and the city manager as authorized representatives for the city of Kirksville.

Thank you for that reading. Is there a motion and second to approve? So moved. Council Member Gardner? Second. Second from Council Member Bansal. Staff report tonight will be with Justin Jones, our Deputy Chief. Good evening.

Good evening, Mayor and Council. So what you have before you this evening is a proposal to use monies from the Missouri Blue Shield grant program to replace the mobile data terminals in our patrol cars. And I realize that data right now is almost a dirty word, so I'll actually explain what those are. Those are literally just computers, or more specifically, they're tablets that are in each of the marked patrol cars that the officers use to Look up information on reports while they're out in the field. They can actually complete reports from the field with not having to go back to the office. A lot of times when officers are dispatched to calls, not all of the information has gone out over the radio. There's some protected maybe information that we want to keep off of the radio. So a lot of times dispatchers will ask the officer to look at the notes that are in that report before they arrive so that they have a little bit more information about the call that they're going to answer. So again, these are just basically computers that are in each of the patrol cars. We've had computers in the cars for around 15 years, the last of which we replaced in 2020 with tablets. The first ones that we had were just basically laptops that were a little more robust so that they could handle the day-to-day rolling around in a patrol car with all the bumps that we hit and such. In 2020, we put tablets in there. They are GTAC tablets. They actually are able to be taken out. Officers can take pictures with them. They have a full-size keyboard and mouse that's basically built into the stand that they go in. And they have worked really well for us since 2020. As I'm sure you probably know, though, unfortunately, computers do not last forever. Technology changes. We've had pretty good experience with this particular brand. They are touchscreen, so as you know, over time, the touchscreens become less sensitive. Like I said, we've been lucky and we haven't had that issue yet, but what we have run into, these tablets are in the life cycle of where we're having to replace batteries. They actually have dual-seat batteries so that you can take one out, keep it going, and charge that other battery. But unfortunately, we're having to replace those now. So that's going to get costly pretty quick because the batteries are not inexpensive as well. So this project, the citizen impact is that this project will align with Chapter 1, Objective 4 of the Think2040 Comprehensive Plan by enhancing public safety and improving public perception by replacing outdated terminals and improving the connectivity with regional law enforcement agencies. And when I said officers can look up information on those tablets in the field, we are actually tied with other agencies, including the Deer County Sheriff's Department, Schuyler County, and other law enforcement agencies throughout the state that we can actually see some of their reports too. So that's very helpful to have in the field. This project also aligns with the goals one and three of our police strategic plan adopted by the city council in 2023. The fiscal impact, the estimated replacement cost of all of the terminals that we have in the cars is about $45,000. The Blue Shield program allocated $28,955.50 to the city of Kirksville for 2027. The remaining $16,044.50 would be budgeted through the general fund. And additionally, we're hoping that there would be some trade-in value in the ones that we have. And just like trading in a car, the longer we wait, the less our trade-in is going to be because there's going to be higher mileage on it. So I would ask that you approve this proposal. I'd be happy to answer any questions you may have.

Justin, thank you for the report. Questions or comments on this from counsel?

Justin, is the tablet or the new tablets, does that have the additional features that you can connect with other law enforcement agencies? Or do they already have it?

It does. That's really just the hardware that goes on there. It's the program that we use, Omnigo, that we use to connect to our report management system is what would do that. We are actually looking at doing something a little bit different, and that's why we don't have exact costs for you on what it would be. We estimate it at 45. We're actually looking to get away from just the tablets themselves and go to a convertible. I know when I did the research on the tablets back in 2018, 2019, when we were looking to go into these, the big thing was in convertibles with basically a tablet that plugged into a keyboard. that made it a tablet or basically a tablet or a laptop. The ones that we're looking at now are what they call convertible. You could basically turn the screen around and fold it over the keyboard and use it as a tablet, but then you can fold it back around and mount it in the car and use it as a laptop. But again, touchscreen.

So it sounds like this is a safety issue, too, for both the officers and the citizens.

It is. And, you know, one of the things that we've run into with the tablets that we have, they have to have a fairly, again, robust docking station. And for some of our shorter officers, that's something that's in their field of vision they have to look up over. That's one of the good things about laptops. You were able to shut the top. You were able to shut the laptop so you're not looking over the top of that screen all the time. So replacing those with something to go back to kind of like a traditional laptop would free up some of that vision as well.

Any citizens input on the matter this evening? We'll go ahead and take it to a vote. All those in favor, please raise your hand and say aye. Aye. All those opposed? Motion is approved. Justin, thank you very much. Moving to action item number six, city clerk reading of a resolution.

A resolution of the city council of the city of Kirksville, Missouri, awarding a bid for the 2026 street surface treatment to Donaldson Construction Company, LLC of Cleaver, Missouri.

Thank you for that reading. Is there a motion and second to approve? So moved. Council member handling the motion.

Second.

Second from Council Member Mayberry. Staff report will be with Adam Dorrell, our Public Works Director.

Good evening, Adam. Good evening. So this is work that we had planned on for this year. This is, if you remember when we talked about it, kind of at the study session stuff, this is a, for the new folks, it's a kind of like crack-sealing material. But it's laid down under pressure for the full width of the roadway. So instead of going in and applying just in cracks, it's a sealant essentially with that type of material. We're going to be doing that in the downtown area. So this work will take place after hours. We'll work out the timing and stuff with the contractor. They were talking about possibly over a weekend, but we'll see once we get it awarded within what the schedule actually looks like. The work should be completed sometime in September. Uh, we were, we did come in over the estimate that we had for the project. Um, the, the 1 bid that we received was 564,000 and change. Our estimate was 492,000. So, when we started looking at this last year was kind of when we started getting our, some of our initial costs. Uh, 1 thing that we didn't. Catch that we would have to get all of the pavement markings removed before they do this and then they'll go back and put them in. So that was cost that we did not have have included as well as this is an oil based product that's going down. And with the recent increases in oil prices. That also significantly affected affected the price when we, when we got to bid this. Um, doing this work does, since it exceeds our estimate, we had a little bit more a little bit of additional, but not enough to cover the full overage. And they budgeted for the project, so this will exceed the budget line for contracted street work. However, the middle street reconstruction project has been delayed due to utility relocate. We're still waiting on anyone to get in and remove a few polls. So that work will likely not get completed this year. I'm hopeful that we will still get started this year, but we probably won't be completed. We had that work estimated at a 1Million dollars. So, we will have enough funds in this year and then we'll make up the difference next year with the with middle street when we're doing our street budget.

So, I do want to clarify the budget will not. It will be exceeded. Council does not have to take any action. It's an internal change that the finance director will make.

Adam, this is on, you mentioned downtown streets, so asphalt streets. Both the staff report and the resolution, though, in the first whereas clause talks about concrete construction. So I was curious why that was listed.

That is a mistake.

Would the resolution still work?

Okay, so I guess that line item for contracted street work includes both concrete and asphalt work, so that's kind of, it's just a one big catch-all line for contracted street work.

And that's what I figured, it just didn't mention asphalt, and I wanted to make sure I was understanding the product correctly.

Yeah, it is an asphalt-based product. Okay.

So Adam, this product that you're putting down, the idea is that it's going to extend the life of those roads quite a bit until we have to actually redo them, therefore saving us money in the long run.

Correct. This is the first time we've done this type of a product, so we're hoping for seven years, kind of counting on five before we have to do something else, probably a mill and overlay on the downtown area. So maybe we'll get a little bit longer, but this is definitely a life extension for the pavement.

Okay.

If we didn't do this, we would be looking at a melanoma probably within, if we didn't do it next year, we would definitely need to do it the year after.

Do we see any possible value-add in the existing mill and overlay work that we've done recently with that? Applying that, would that add any value on longevity? Like a sealant?

Oh, yeah. So we kind of want to see how this works.

And then see if that could be applied.

Correct. And there are some other products. This one's a little more heavy-duty. There are some other sealants and things like that that can go on. With the age of this pavement where it is right now, this is the one we need to look at this type of work. There are other, you get approached by vendors at every conference and things like that, and they all have the miracle cure for asphalt. So I still want to do a little checking into that, talk to some of my counterparts. I know I was talking to my counterpart at Boone County, and they do a surface seal about two years after they do asphalt. So I'm interested in checking into that as well. It wouldn't be as expensive as this. This is a little bit more of a costly than some of the other sealants that they use.

Good. Potentially, we'd have to see, but could save over 10, 20, 30 years down the road if you were to apply that.

Yeah. Anything you can do to extend the life of the pavement is something that we're, we're really starting to look at more now than just waiting until something needs to be no mobile aid and using that as our only our only tool trying to. Look at lots of different methods for extending the life of our existing roads.

Thank you. I mean, citizens input on the matter this evening. go ahead and take it to a vote then all those in favor please raise your hand and say aye aye all those opposed motion is approved adam thank you very much thank you we'll now move to action item number seven i'll entertain a motion and second to approve revisions to council policies number seven electronic records and signatures number eight boards and commissions number nine policy information and number 31 purchasing So moved. Council Member Gardner. Second. Second from Council Member Hanley. Staff report will be with Mary.

And I just want to clarify, number nine is public information.

Oh, did I? I apologize. Public, yes, public information. Thank you.

I just wanted to clarify that. So the first council policy, number seven, that is really just some grammatical changes. The second policy, number eight, is for boards and commission. It's really just language to clarify for those long-serving board and commission members. who've completed two full terms to explain to them if they wish to continue to serve the process that they have to follow. The next policy is council policy number nine. And that policy is the public information policy. It includes language regarding public access channel, which no longer exists. So we're removing that language. And then the last policy is purchasing policy. One, it includes the merit change that you all have already approved in terms of resolution. And then the second change was for the public works director who just walked out the door.

He's still over here. Oh, is he? Okay. I'm sorry.

I couldn't see you anymore, Adam. For the public works director to be able to execute change directives, that is up to my authority. Currently, he can do up to his authority, which is less than $5,000. But it gives him the authority to change those. And then ultimately, it would be a change order that would either come to me Or come to the council, depending on the dollar amount, but it's just to allow him more flexibility in the field.

Very good in a council discussion on this matter. Citizens input, and we'll take it to a vote all those in favor please raise your hand and say, aye aye all those opposed.

Motion is approved.

Our final action item, I'll entertain a motion and second to approve liquor license renewals for 20 liquor licenses requested by 12 businesses for the annual period through July 31st, 2027. Slow move. Council Member Gardner. Second. Second from Council Member Hanley. Staff report. Mary, will you be covering this one? I'll be with Mary.

I should have caught that.

All's well.

So, again, Mary, you pretty much stated it. It's 20 liquor licenses for 12 businesses. These are the last liquor licenses to be presented. So this would complete all the renewals that we are aware of, which is a good thing for the businesses, for the community, for the council to know that all paperwork was provided, all the fees paid, and those businesses are ready to continue another year of selling alcohol, or I guess selling or serving alcohol. There we go.

Mary, thanks for the report. Questions or comments from council? Any citizens input on the matter? We'll go ahead and vote. All those in favor, please raise your hand and say aye.

Aye.

All those opposed? Motion is approved. That brings us to the end of our action items and moves us along to our citizens participation component of tonight's meeting. If you've not been here for that before, this is an opportunity to address the City Council on any matter that wasn't previously on tonight's agenda. You may do so for up to five minutes time. Would ask that you introduce yourself and sign your name at the podium. And with that, the podium is open. Not seeing anyone. I'm going to go ahead and move on into council comments. Does council have anything they'd wish to share this evening?

I'm just going to talk a little bit more about data centers in the county because I feel like it's important for people to hear this as much as they can. We're going to put in place some restrictions on data centers in the city. That's happened. That's the process we're working towards and things like that. Right now, the county has absolutely no restrictions. They can put a data center if you live in the county right next to your house right now. The only way to really change that in the county is to go to zoning. in the county people move to the county so they don't have to have zoning and things like that they can do what they want on their land totally get that and the thing I will say is that if you are against zoning and you don't want to be able to total what to do on your land that's fine but your neighbor doesn't have that rule either and so I would encourage you, if you're interested in zoning in the county, go talk to the county commissioners because it's going to take a lot of convincing for them to even decide to put it on the ballot. If it does get on the ballot in November, it's going to take a lot of convincing for it to pass. So when we think about data centers and we're worried about them coming into the community, like where I happen to live, I'm about 100 yards from the city limit. And so a data center could go right there. And so if you were really concerned about this and happening in our county, you can come talk to us all you want. You can send us some emails all you want. We're on a particular path and people may agree or disagree with that path. But the people that are going to control whether we end up with some in Adair County. or your county commissioners more so than us. And so I recommend you go talk to them. I know they held a rather hastily held meeting in the middle of the week last week, I think, but I would encourage them to have another one, maybe with some more advanced notice. So that's just what I would say.

Other council comments? We'll go ahead and go to a newsletter review then. Mary?

So, Mayor and Council, I have two items for you. The first is on the flock contract. So, the Council has made it clear where you stand with the flock, the use of the flock cameras, but I did want to bring to your attention that myself and City Attorney James Klar have reviewed the agreement. The way that the City can opt out of that four-year commitment is through appropriations. What that means is that When you were working through your budget process, then you have to just not fund it. It is already funded this year through the grant. So there is nothing that grant from last year, but we had to pay those funds up front. So there's nothing you can't say, well, we want that money back. Those were state funds, and I expect the state to want to continue to use the cameras because that was part of their interest as well. My assumption would be that the council, even though the contract's in place, that you're really not interested in the police department using the data. But I do want to, that's something else I'm going to have James, talk to James about. So I don't know what our commitment is to providing information to the state and what our role is in that process. So I just want to be upfront and clear with you. You can, you can, terminate the agreement through appropriations. And that's really your only . The next thing I wanted to, it was not brought up at your last meeting. I think it was just missed. So 1402 South Orchard. There is a property owner who over time, I'll just say, somebody built a building that crosses over the property line. The father passed away, passed the property on to his daughter. She has realized this and came to us and said, what can I do? Well, one might say, well, tear down the building. You're encroaching on our property.

Well, that's the part of city-owned property. It's on city-owned property.

So I provided to you in your newsletter a couple of images, one of which was the property that they own. It's kind of a triangle shape. property then I provided to you just a little drawing of the blue area showing you proposed you know what I suggested to the property owner that they might secure they were agreeable with that but she doesn't want to spend money on a survey unless she knows that the city is interested and willing to work with her that's outside of my authority so If the council's agreeable, I don't need an action. I just need you to say that you're okay with us moving forward.

And talk a little bit about this land. What is its value to the city of Kirksville or no value to the city of Kirksville?

So first of all, we did not know we owned it. So that's first and foremost. However, the value to the city is that there is a water main that runs through this property. We believe we obtained this property through, first, the subdivision process that... I think this is Wilson's addition. I'm going to get that wrong because I've been looking at so many different subdivisions. What is it? Thank you. But it was an unplanted, unplanted area within that original subdivision, tied also to the railroad that used to run through that area. You have a capital policy. It's in your purchasing policy that talks about how you will dispose of real property. There's various things you look at. For example, if you just have a piece of land and you don't know of anybody who has any special reason for it, you open that up to the public and say, we'll take bids for this. In this particular case, because it's an adjoining property, because it's an odd sized shaped lot, because our water main runs right through the middle of it, it is really going to be of no value to anybody else.

It would be no value for anybody to develop on.

Correct. It's a unique interest and value to the next door, the adjoining property owner, which happens to be the owners of 1402 South Orchard. So does that answer your question? Yes. And there has to be a process. I mean, they have to survey it. Then we have an appraiser come out and give us the value. Uh, the council can choose to use the appraised value. But it would also include any other costs. For example, the appraisal is going to cost the city 800. Dollars, you need to add that on to the cost. Yeah. So, at the end of the day, you know, trying to solve a problem. Uh, but not incurring additional costs for the city. Did that answer your question?

Yep. So what you're looking for is, in general, this concept is council agreeable to that.

If there's anybody who's opposed to it or, you know, if you have concerns, I just need to let her know whether she can proceed with the survey.

I just have a question about the water main going through there. If she purchases that land, how does that affect?

Okay. Let me explain that. I missed that. I put it in the report, but didn't state it here. So she also is aware that she would have to, when she gets the survey, the surveyor is going to also have to provide a 20-foot easement that runs, you know, so the water main will run through the center, and that gives us enough opportunity, space, whatever, to get in and make any changes that we need to, or to fix the line.

And again, an easement would prevent development on top. Correct, correct.

Did that answer your question?

Yes, yes, thank you.

Folks generally agreeable to this? Yes. Okay. All right.

That is all I have.

All right. Mary, thank you very much. That's going to bring us to the end of our meeting. Our next regular council meeting will be August 10th at 6 p.m. here in the council chambers. I'll entertain a motion and second to adjourn from tonight's meeting. So moved. Council Member Bansal. Second. Second from Council Member Gardner. All those in favor, please raise your hand and say aye. Aye. All those opposed? We are adjourned. Thank you all very much. Have a good evening.

Yeah. Just done.