Board of Supervisors - Regular Meeting

Meeting the board of supervisors to order. Call the service authority board of directors meeting to order. This time we will stand for the invocation led by Lee Robotham followed by the pledge of allegiance.

Dear Lord, we thank you for gathering us here tonight and we ask that you provide us your wisdom to help with the county's business. Lord, as this is the last meeting before we go into the new year, we want to say merry Christmas and we say thank you uh Lord Jesus for being born and for the reason for the season. Lord, we thank you. May you give us wisdom as we go forward. Pretty good. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Ready. Forward. Left, left, right, right, right, left, left, right.

Thank you. Good morning, members of the board. I am Lieutenant Commander Campbell, and it is an honor to be able to help present the American flag to you all, and congratulations on your retirement. Today, I'd like to discuss a few pretty amazing things about Fox Company. Fox Company as a whole strives to provide its cadets with opportunities to showcase their leadership skills as well as build their confidence both physically and mentally, whether that's in the classroom or outside of it. Box Company has a total of 135 cadetses this year, split up between two semesters. And as we are approaching the second semester, we have accomplished many things. One especially important thing to note is our adopt a family program. And for those you don't who don't know, this is where our cadets support families for Christmas through their own generosity. And this year, we have had the amazing opportunity to support 30 families this year, which is an amazing increase from years prior. Now, I will hand it off to my executive officer.

Good evening, members of the board. I'm Lieutenant Smith. I'm the executive officer of Fox Company, and I would like to add on to some things that co has just said. So, we continue our prospering partnership with Love Thy that Neighbor, sending our cadets every Saturday to help them run their food pantry. And we also supported 12 families this year for Thanksgiving. Some of our recent accomplishments also include Air Rifle, which took first place at their Brook Point meet, and Drill, who has taken first place in all of our competitions so far this year, taking first place in overall athletics, overall meet, and overall drill. Any questions? Congratulations. Thank you. Thank you. What

you have something you want to add? Mr. Collins, it's time to uh present you with some awards, some gratitude, some love and stuff like that. Whether you deserve it or not. Of course you know I'm kidding. You more than one deserve. Can you walk down the front with me, please?

Please. behind the curtain. It's kind of like president gets elected one look on his face when he comes out of office and the other president got a whole different start seeing some things and going on and Mr. college just had his his had his mark on a lot of what was going on. Got a good sense for that. Good sense for business politics and a good sense for people. Whe that's goes to his experience being doing being detective and things of that nature as far as just a god gift is probably a mixture of it all. I'm sure his kids had a hard time getting away with anything. There's always like one out somewhere, but did a did a great job. We came in at a very controversial time. We came in and right out the bat first, you know, the January the second, 2024, um made changes in the organization and you just had just do some things to take us to the next level as a county and get rid of some of those roadblocks. and he was willing to to stick his head out there as our chair and really lead us and kind of guide us and show us the way and some things. And I just want to let him know I'm really appreciative for your service to the county.

Okay. I'm just getting that on Sure. We'll keep using [clears throat] it. Probably the man of the arena. at one of our meetings. All

[applause]

right. I'll get a picture. Mr. Collins, I need you to come back down, please. [laughter]

Can I get a picture of us real quick? Mr. Collins. On behalf of the U public safety for King George County, we'd like to present you with this plaque that states presented to Terrence TC Collins. Thank you for your years of dedicated service to the King George County 2025. Barbara,

how you doing? No. So, this is our proclamation song. Thank you. Says, "Miss Barbara Smith has devoted 34 years of dedicated service to King George County, beginning her career as a custodian with King George County High School from July 1st, 1992 through June 30th, 1998." Do you remember that?

And continuing her services with General Properties at the River Cone Building since July 1st, 1998. Whereas throughout her distinguished tenure, Miss Smith has demonstrated extraordinary work ethic, unwavering commitment to excellence, taking great pride in her work, never considering a task complete until it's done to the highest standard. Whereas Miss Smith is deeply committed to her role with General Properties, the department she genuinely loves, and her dedicated dedication has contributed significantly to the safety, cleanliness, and welcoming environment of the county facilities for staff, residents, and visitors alike. And Miss Smith brought warmth and humanity to the workplace. She is pretty sweet when she wants to be, I tell you. sharing conversation, laughter, encouragement, and kindness that fostered a positive and supportive work environment. And her presence will be deeply missed by her peers. Are you going somewhere?

Oh my goodness. All right. Miss Smith love of service extended beyond her county duties as she also worked part-time at Hall Supermarket in Colonial Beach. Reflecting her lifelong dedication to hard work and community, Miss Marith will retire from King George County on December 31st, 2025. conclude a remarkable career defined by loyalty, service, genuine love for the people she worked with. Now therefore, be complain uh be proclaimed that the King George County Board of Supervisor expresses sincere appreciation to Miss Barbara Smith for 30 years of of exceptional service. We congratulate her on retirement and wish her continued happiness, good health, and fulfillment in the years ahead as a tribute to her outstanding impact in our community. Adopt the 16th day of December 2025th by the King George County Board of Supervisors. Thank you so much.

Thank you. Why don't your family up here? Next Everybody close.

All right. [laughter] Hey, Susan. It's good to see your daughter here today. Long time no see. How are you doing? All right. Thank you, Miss Smith. I really appreciate. I've been coming up to the these offices for years and years and years, and you have been you've been a fixture here. You know, I've always been here. Always greeted me with a smile before. Maybe you even knew who I was, you know, but I've always appreciated you. My my dad always jokes. He goes, he goes, "I used to be I was known as Pastor Davis's son and now he's known as Bill Davis's dad is what he says." [laughter] So, but let's get on. Thank you. Thank you everyone for attending. Thank you for the family for coming. I really appreciate it. Uh I'll ask the board, do we have any amendments to the agenda? Mr. Sonic,

Mr. Chairman, I do have one uh amendment. I would like to add a closed session at the end of the meeting uh for um the specific call section will be at later on, but it's regarding a specific public officer. So moved. Second. Motion properly second. Any further discussion? All in favor say I. I. I. Chair votes I. Motion passes. I have a Mr. Stout also. Yes sir. I'd like to request to change the agenda to remove or delay the agenda item 1220 the propane tank removal in installation to a later meeting. So move. Second. Okay.

Yes. I'm sorry I missed that. So for the service authority uh 12 pack 04 as well because it it'll affect both of them. If he's not on that board, does someone else need to make that? So we'll do the board of supervisors first and then we'll pass on. I'll make a friendly amen amendment to that. The amendment second. Sure. The propane. Yes. Second on that. Yes. Motion properly. Second. Any further discussion? All in favor say I. I.

Chair votes I. Motion passes. This point at this point in time. Thank you, Mr. Stra. At this point in time, we will open the floor to public comment. Please keep comments limit to three minutes. Support everyone a chance to speak. Please state your full name and the district in which you vote so it can be properly included in the public record. I do not have a list. I don't know if anyone signed up. Is there anyone from the public? Mr. Shaw, you're after her. Hi, I did write my name. My name is Anaria Lobo. I live in presidential eggs. I want to thank you for your service to the community and I want to tell you that the people elected you to make the right decisions for all the people in King George, not just for some people. You have been in the board for a year now and I think that you have accomplished a lot. You did the budget and you managed to keep the taxes low and demolish the old middle school, the middle school building. Also, a big thanks to King George Parks and Recreation to Mr. Chris Clark and his staff. Did a great job with the Christmas tree lining. The only thing was it was freezing outside. I want to thank Mr. Cores for his service to the community. He checked how the county was spending our money and help pay down the debt. Also, I want to say that I had nothing against Mr. Stewart. In fact, I like him as a person and our senator. The only problem I have is that he was the county lawyer. He is the county lawyer at the same time that the county was decide on approving the land sale. It looks like a conflict of interest to the people of King George. If he wasn't the county lawyer, I will not care if he sold the land and make a lot of money. He has the right to sell

his own land and make it whatever profit he can. But he is the county lawyer. I would like him to be a senator for a long time just like Senator John Warner. Mr. Warner tenure as a senator was the second longest for the state of Virginia. He was a very hardworking senator and he loved King George. And one and one of those times he brought his wife here to King George Elizabeth Taylor and I got to chance to meet her. Also Mr. Warner ged the com commencement speech at my daughter's graduation from George Mason University. He talked about the need for the students to work work hard and study hard because the Chinese are working day and night to dominate the US. Thank you for letting me give me my views and these subjects, but I also want to wish you and your families a merry Christmas and a happy new year. And I see you next year. Thank you for all you do for the county.

Thank you, Pastor Sh. I need you to do this. James Shaw James Monroe District uh columnist Northern X Sentinel uh member of the EDA speaking as a citizen uh ran out of hat without the historian hat this time. Since tonight's agenda seems to be shaping up as TC Collins night, we will throw in a few observations garnered over the past few years as TC served on the school board and board of supervisors. TC is a unique, tough, kind, interesting, unpredictable character with an eagle eye for finance and scrutinizing change orders. [snorts] Each of you supervisors are likewise unique and you all contri contribute to the diverse character of the current board to get things done. Now, if all of you were like TC, we wouldn't need four of you. Surely, there are a bunch of folks on social media that pray thanks to God every day that there's just one TC Collins. So dear board of go of supervisors, you will phase out TC and phase in Brian over here come January with his unique and varied experience and gifts that come from his service at the base. So keep pursuing the good and remember failure is always one step closer to success. God bless the King George Renaissance where unique individuals serve to make King George a nice place to live. Thank

you. Thank you. Is there anyone else? Is there anyone online?

No. Mr. Chairman, has anyone received any correspondence? Seeing none, I will close public comment at this time. Next up, we have the consent agenda. I'll make a motion to approve the consent agenda as presented. Second. Motion properly second. Any further discussion by roll call, Mr. Straoud? No, sir. The um we're voting on the consent agenda. Hi.

Oh, I didn't do board reports. Okay. I'm sorry. Can we do this anyway? You'll do it later. We'll come back to we do board reports. I'm sorry. I skipped it. It wasn't on my list. Miss Collins, I'm let you go last. Miss Bender, you go first. Wait a minute. Are we doing the votes? We're doing, but we'll just squash it. Okay. Come back to it. We'll come back.

All right. So, first up, I know a couple of folks left. I wanted to thank them to Miss Barbara. I always have great fun chatting with her, especially when she's watering the plants and out in the hallway. Have great fun. She's a great employee. She's always hard at work and keeping those uh those on their toes to make sure the county building looks really great. And I'm going to miss her not being here. So, I I want to say congrats on a good uh run of service of 34 years to this county. Next up, I wanted to thank the ROC members and all 135 of them split up between two semesters. Didn't know how many there was. I knew there was quite a few, but our program is always been very stellar, including that I think we are probably one of the uh highest high schools in the state of Virginia that gets uh students into West Point or the Naval Academy. And that's something to really be proud of. So, it was a very good program and uh we have Mr. Cal, you know, forget the exact term he's gone under, but uh Sergeant Major in the back, too, uh that helped start the program and and handed it off to Mr. Callahan. So, I appreciate his service and your service, Mr. Frank. I wanted to mention I went to a couple of events. I'm just going to highlight them real quickly. Reese across America, the Christmas tree lighting. Had a funny moment with Mr. Clark. He reminded me that look how many people have come. When you did this in 2020, it was a Christmas special. It was the only one that was actually televised and there was nobody there except for the people that were singing and myself and Mr. Clark. So, so it's really nice to see in 5 years how it's gotten more more folks. Maintenance have added some lights outside that make it look more inviting. And so I just just wanted to mention that it's really nice to see that we're back in the Christmas tree festivities and everybody enjoyed the the ceremony this year. also attended the house the county employee party uh party the eastern Virginia groundwater advisory committee the rapenic river basin

commission where I learned um the data cent's new uh narrative especially saying that car washes use more water than data centers I'm I still like to see the jury still out on that one I I don't I told them I disagree with that one and last but not least Mr. Collins, I'm the only one that served with you four years on this board and we don't always see I and I, but we've been through a lot together. We've helped each other out. I was there when you had your accident and you and and I'm so proud of where you've come from that and how you stuck with it and did all four years and did amazing things and served your community very well. Thank you, Mr. Colin. And that's the end of my report.

Thank you, Mr. Lee Robotham. Thank you. I'll uh I'll keep it short this evening, but appreciate everybody coming out. Thanks. Uh merry Christmas to everybody that's here. And uh Mr. Collins, uh I too thank you, man. I'm on the board, the board of directors, um your service, leadership, things that you've done. And uh for three or four years ago, the time I sat Mr. Stout. Thank you, sir. Uh, so I know that everybody's already pretty much thanked everybody. Um, and so I'll just kind of give a general thank you to everybody for everything instead of repeating everything again. However, I do and would like to uh also rethink the ROC and the leaders RTC program clearly because of my uh service in the Marine Corps but in the military and how important it is today that we have youth that are willing to dedicate themselves, their time uh to that program and to their country. uh because many of them go on to actually serve in the military, but if nothing else, they carry with them. Something that, you know, there's very few places that they will have the ability to interact with the leaders that they're able to uh that they have with that program and um and and just in that environment. Um so I'm very grateful to them for what they they came here tonight to present, but also just everything they did that they do and uh for the support that they give and get. So, um, with that, one last parting thank you again to Supervisor

Collins. I know spent some time thanking you last time, but you will be missed. And, uh, I I know you know that, but, everybody's going to miss you for the things that you contribute to the to the meetings um, that has been mentioned, but also the laughs that you give everybody and uh, and it it's just really huge. So, we'll remain friends, but thank you, sir. Mr. [clears throat] Sins.

Okay, I'll be quick. Um, the usual engagements. Uh, I won't go through the summary of those things. I do want to thank everybody for attending and for the public comments. I'd like to make a note though regarding the the Kaledon Solar um project, Miss Levelvel. The the initial conversations for that started long before Mr. Stewart became the county attorney. that was it culminated while he was in office here but but it started long before he got there. Um want to thank the uh junior ROTC Miss Shipma for attending um tonight. That's it was a very impressive display. Thank you for the time and thank you to the uh the CO and the exo for explaining um what their mission is and and their interaction with the county. Um thanks I want to echo the thank yous to Mrs. Smith for her long and faithful career here. And uh let's see what else. Also want to thank uh the firemen for putting together the RESTs across America thing on Saturday. That was a lot of fun to attend and get to say a few words. Um I I really appreciate um honoring our veterans um that way. Um part of the words that I shared was uh my my papa was a Marine in World War II. My dad was in the Army National Guard. My son is down in uh Florida as a young Marine right now. And and I spent a couple decades flying for the Navy. you might say it's a family business for us. So, I really appreciate um you know the firemen putting that together so that uh we can honor those that uh have have come full circle and and and they're you know laid to rest. Um finally, I want to offer uh thank you to Mr. Collins. Um thank you for uh being sometimes being part of the cause from my hair falling out. You saved me a lot of money in shampoo and combs. But more importantly, thank you for being my friend and and mentor. I appreciate you, buddy.

[clears throat] No, Mr. Collins. I thought I was last. You are. I'm not giving reports, so you're last. Okay.

First off, I'd like to congratulate Barbara on her um much deserved retirement. She is a friendly face who come up to uh the office all the time. She's always uh smiling, happy, and she does water the plants a lot. And um so I often see her there when I when I've come up here. Um NJRTC, I love that program and I've been a staunch supporter of that program ever since Sergeant Major in the back was running the program. I've come to almost every one of their events for the um celebration. Um it's just a great program. from Sergeant Major. If you all don't know, he's from Sergeant Major Frank back there in the corner. He was born in King George. He went to school in King George. He went away to the Marines for 25 years. Came back home to King George, then worked for King George schools as N JRTC instructor for 25 years, then retired from that. Now he's on the school board. So, it's it's people like that in our community and I look around and see our all the employees um from the county and thank them for their um their wisdom over this last four years and um thank them for their um comments and I thank everyone for their kind comments. Um congratulation Bobby Joe Pennington on her new job over to schools. We'll miss you over here, but we look we're glad that you um are going to enjoy a new job. Um so, if any of y'all have tried to reach out to me in the last week, um I've shut everything down and it's um all turned

in. So, if I haven't responded to you, I won't. So, everything's turned in. Um, I guess I'll be the supervisor emeritus. I guess that will call me now. Um, I'd like to, um, thank everyone again and wish everyone a merry Christmas and thank you for the kind words and a happy new year. Thank you so much. Thank you, Mr. Collins. Merry Christmas and happy new year from the board to everyone out there watching and to everyone for being here. Thank you a bunch. So now we're on to the consent agenda. I'll make a motion to approve the consent agenda as presented. Second.

Motion properly second. Any further discussion by roll call? Mr. Stra. Hi. M. Bender. I. Mr. Collins. Abstain. Mr. Sullins. Hi. Chair. Both eye. Motion passes. Any in the constitutional offers want to speak tonight? Are you sure? All right. Board of directors, you're up. All right. I would like to court order this board of directors meeting. Last one is chair. So I would like to a motion for the approval of the consent agenda. So move. Do I have a second? Second. A motion properly second. Any further discussion? Roll call vote. Mr. Robotham. Mr. Collins. I. Mr. Sullins. Hi. [snorts] Mr. Davis. Hi.

Chair votes I. Motion carries. Now we will move on to uh change order number two and change order number three for the King George Hopyard to courthouse interconnection project. Bryce, you ready to go?

Yes, ma'am. All right. Good afternoon, Madame Chair and members of the board. I'm presenting change order number two and change order number three for King George County Hopart to courthouse interconnection progress or pro uh project. This change order includes additional power upgrades to the presidential village pump station and repairing piping in the Perkins Corner pump station due to deterioration since the engineering inspection. [gasps] The additional services are eligible to be refunded by ARPA. Staff recommended action is to authorize the service authority general manager to execute change order number two in the amount of $24,89.79 and change order number three in the amount of $7,769.99 to the agreement with American Contracting and Environmental. Staff recommends moving on this action to prevent any costly delays in construction.

Mr. Young, I'm going to ask you some very specific questions knowing the answers already, but specifically on the Perkins Corner, when this was originally looked at four years ago, correct? Almost four years ago. Correct. And the pipe was inspected four years ago. Yes, ma'am. And we had a lot of events that put corrosive substances into the Perkin Corner system that has now been corrected. Correct. Correct. And just in general, it's a very corrosive environment. And could you explain exactly so that the public and the board knows exact what especially for this pipe and why there there is a change order?

Uh due to the time relapse and when we originally inspected it, it appeared that it'd be fine after this 3 and a half four years it's deteriorated further to the point that we would recommend replacing it. Okay. Thank you. And I will now ask the board for any questions. Any idea how many more of these might be coming? How many what? How many more of these might be coming? I hope none, but I cannot guarantee. You remembered how I answered the phone the other day when you called me, right? Yes, I do. Anybody else have questions on this one, Mr. Collins? For last time. Madam Chair, I have a motion.

Go ahead. Move that we authorize the service authority general manager to execute change order two in the amount of $24,889.79 and change order number three in the amount of $7,769.99 to the agreement with American Contracting Environmental Services ACE staff. I'll leave it at that. Second motion properly second. Any discussion? No. And I'm just going to make this is coming out of the ARPA funds. Correct, Bryce? Yes, ma'am. Okay. So we had a discussion closed and I'll take a roll call vote. Mr. Robotham Mr. Collins abstain. Mr. Sins I Mr. Davis I chair votes eye. Motion carries. Thank you. Thank you.

We are skipping over the propane tank because that was removed. And then we have the embod environmental services. Mr. Simmons. Your monthly report.

Good afternoon, Madam Chair, members of the board. Uh, this month, not as good as last month. We do have one violation to report in the wastewater plants. Perkins wastewater plant had a TKN violation and we do believe that it's um more of a anomaly due to the air system there. And I know uh Dan and his crew have some repairs scheduled for into December here that should, you know, remedy the rest of those issues. So, moving forward, we hope we don't have any more violations until that plant can be decommissioned. Uh all water samples were collected. Everything else is within permit limits and no more violations. Does anybody have any questions? Does anybody have any questions? Dan, did you

Can I just add a comment? I want to make clear, Mr. Simmons. um we are talking about a a um monitoring violation associated with the operation of a wastewater treatment plant. We are not talking about any type of pollution or contamination or issues with your portable drinking water. Um there are operational guidelines and one of them um strayed outside of that. But we are attempting to remedy the equipment that's responsible for this treatment and certainly we appreciate Mr. Simmons. I just want to make sure everybody in the general public realizes we're not talking about a drinking water portable water quality issue at any impact on public health. Is that fair to say John? Definitely nothing with the wastewater plan is going to in affect your water your drinking water.

Y Thank you, Mr. Hamilton. John, this actually goes to the corrective action plan, correct? And the the items that we're still working on that one last item, correct? There are two items, one of which we received the materials we need to correct um and should be installed on Monday. There is one more um flow monitoring/adjustment process. We need to resolve the purchase of some equipment. I would expect that to be resolved within the next 30 to 60 days, but again, we're not talking about a violation which requires public notice. We're talking about something outside operational parameters,

right? And you're still you're also those both of those plants are protected under a consent order, you know, for those violations until the decommissioning is complete. So, it's it's nothing you haven't heard up here before. Thank you as always. Thank you. From Bowden's work for us and and keeping us in compliance. Thank you. I appreciate it. Thank you.

All right. Before I move on, well, I'll move on to the discussion item and then before your report, Mr. Hamilton, I'll give the accomplishments for the year. But this is a public notice for upcoming sale of surplus property. A lot of you have heard us talk about these two pieces of property that we have in Fairview Beach and Presidential Lakes and that's what finally getting to put them out for sale and get them on the tax rolls and and they're just doing nothing for the service authority. So Mr. Hamilton,

I'm not sure I have a lot to add. Um I was directed by the board to facilitate this sale. We need to do a public notice to do that. There are two parcels. I believe one of them is 1/10enth of an acre, the other one is 65 acres. Uh, one of them is in Presidential Lakes and forgive me, I can't remember where the other one is off the top of my head. Um, we did uh at the directive of the county attorney get a uh assessment report on the appraised value of the property and after discussion with Mr. Smolnik and Mr. Stewart, I believe we've concluded that the appropriate thing to do is uh accept sealed bids on these property these properties and that the bidding be limited to adjacent property owners. There's concern about use of the property without a primary structure and I would defer to Mr. Smallnick to offer details there but certainly we need to advertise that sale and I believe our hope is to do that in January um facilitate the actual sale. Um, Mr. Smalling,

thank you, Mr. Hamilton. So, what Mr. Hamilton was referring to, and I reached back to some of my my my previous contacts who have done similar sales of this, and the one lot, and this is coming from my community development experience, you know, we actually have it listed as 09 acres with a um, and this is in Fair View Beach. You've got 30ft front setbacks, 10 ft sideyard setbacks, and 25 ft rear yard setbacks. It's kind of a triangular shaped piece. You're looking maybe 770 square ft of buildable area. So, you know, from a from a community uh development standpoint, you always try to limit those non-conforming structures. Um, so good good zoning practice has been to to sell it or offer it to to an adjacent property owner and require a boundary line extinguishment to include it in in into their uh into their property. So, it's a recommendation uh of the board, but you know, in my past zoning, this has always been good practice.

And then the hopyard, not the hopyard, the presidential lakes lot is right next to the clubhouse. I'm assuming they would, the presidential lakes community would probably like it. And uh that's also the property that we cleaned those tanks off last year. So selling it as is. So what's remaining on there would be would would be left there. And on the Fairview Beach property, there is an easement for a water line that does go under that cuz we had the property because it used to have a water tank on many many yards years ago. So uh that I just want to make sure everybody knows and the public knows where we were going to put those two pieces of property up for sale. Does the board have any questions or comments? Mr. Collins.

So, it's kind of conflicting. Mr. Hamilton said it's going to go up be a public notice with [clears throat] sealed bids and you mentioned that you give the land owners adjacent land owners first dibs at it. Which which is which?

Oh, I'm sorry. So, anytime you sell public property, you've got to have a public hearing. And I think that's what Mr. Hamilton was referring to. And I think basically what they need um from you all is the authority to advertise this for public hearing and to advertise the sale as they intend to offer it. If they want to offer it to the neighboring property owners and for seal bids that needs to be in the advertisement. Um and then you've got to let the public weigh in on that and make your decision after the public hearing.

It's going to be still bids, right? If that's what you all would like to do, you I just you need to include that in the in the presentation so the public can comment on that on the method. My understanding is you can sell it any way you want to sell it. Um seal bids through a realtor, however you want to do it at auction as long as that is presented to the public and the public has the opportunity to comment on how you are proposing to do it and the property you're going to sell, right? But if you offer it to the neighbors, then the public doesn't have opportunity to do a sealed bid on it.

That is true. But but however you want to do it needs to be put to the public so they can give you public comment on your proposed method. And they may not like that and they may tell you they don't like it or and then you make your decision. The adjacent property owners can do a sealed bid just like everybody else. Yes, I I think Matt was concerned about the county selling a lot and ultimately having a non-conforming structure on it um was what his thought was because they're small parcels, but you don't have to do it that way. That was his recommendation.

Isn't there 760 square ft of buildable on that lot? I'm not a surveyor, but based on the GIS and my mapmaking skills, I got 772.5. 7 or 772.5 square ft of buildable area. Okay. [clears throat] It's buildable for a primary structure. Could the method also include uh sealed bids where we whoever wins, we take that to the neighbors and say, "Would you like the opportunity to beat this?" Yes or no? And that's it. [snorts] That's not fair. Sure it is. Oh, it's not. If it's announced up front,

how about if you offer it to neighbors and then put it out for the I I I guess you could do that as long as you disclosed what your intention was that you are going to offer seal bids and then give neighbors the chance to or or first write a refusal based upon that or to outbid it. But whatever you decide, you're going to have to disclose it. Um, and let let the people in King George comment on that proposed method in a public hearing. Gota. So, the whole idea of bringing this up was to make a decision of to advertise it and how what how we wanted the parameters for the advertisement. Go ahead.

That piece of the property over there, it's right beside beside the maintenance shop, the barn. Mhm. So I mean probably the is there a way to reach out to uh the president's legs property owner association and see if they make it that part of it it it be the best fit would be for a common area for that community I would think to myself they are aware of it right they had mentioned if it went it seems it seems to be the best use of the property I used to work right there too so I don't know but they they could bid on it just like everybody else could I understand that

and then I know the fair beach property the two If you give them any um any jump on it for other people, it's it's public property. The public should have an opportunity to bid on it. And if you want to I wasn't saying give them a jump. She answered my question when she said that they're aware of it. That was all Lee. Do you have any thoughts on this? So to have the public hearing in public know so do what how do we want to struct Mr. Stewart? What do we need to make a motion on or decide? Just authorize um Mr. Hamilton to uh advertise

advertise for a public hearing for this based upon the terms that you all propose or whomever would do that for the service authority. Can I be clear? I'm not recommending the parameters here. I don't have any um any concern other than trying to work with the county um with respect to primary structures, secondary structures, zoning rules, things like that.

So, it is it is up to the board of directors however you all want to advertise this. If you just want to advertise it for sale of public property and describe the property, um listen to the public. But if you if you specifically intend to try to just sell it to one or two people, I I think you should put that in the notice so the public understands what you're trying to do. T typically these go out and everybody can bid on it. Um so I just think it's important that you highlight um and it's not unusual where if it is adjoining another piece of property, they're given sort of a preference on it. Uh but it I think that should be in uh the notice and the announcement at the public hearing so people understand that.

So if can we do the notice um we'll put it out for public bid sealed bids but preferences to the adjoining land owners. Could that that's what you would like to do? Disagree. How would you give preference to the adjoining land owner? I'm unclear on that process.

That's what I was trying to do with the idea. Yeah, I'm trying to make it open to the public so everybody can bid on it, but at the same time without the adjoining land owners having to pay a fortune to keep something weird looking from being right next to their yard. It it may be that if you just put it up for public sale that it would be worth more to the folks that adjoin it than anyone else if it's if it's not a large piece. And so that you may accomplish what you're trying to do just by putting it out there for sale to the public generally. If it's if it's that small, um I don't know what somebody's willing to pay for something that has that small of a buildable area. And I think the ordinance requires a principal structure before you can have anything else. So you couldn't just put a shed on it or something like that in a residential area. So you may accomplish what you're trying to accomplish just by purely offering it to the public for sale. Um it's just a thought and

that and remember the presidential lakes lot still has stuff on it. We would sell it as is. So there would need to be cleaning up and the favorite beach lot is a very odd lot and I think the only people that really care are the two people next to it would like to extend their yard. So I would guess just advertised for sale with the condition is the the presidential lakes one is asis and the fair view beach is there comes an easement for the water line that's underneath. Is that fair Mr. S?

Sealed bids and what about the proposal that we request a property line abandonment or a property boundary abandonment was a condition of sale. I guess that would force it to become adjacent property owners. That was a that was a suggestion. I've seen that in previous lives. That was a condition. It's up to the board. That was merely a suggestion. You can't do that. If you did that, you would be limiting the buyers. Right. Right.

And and so the the point I was trying to make was if if if it had joined somebody, it's probably worth more to them than anybody. And by opening it up to everyone, you probably would accomplish your purpose that you intend anyway without having to put those restrictions on it. Yeah, I agree. I'll just add that I have been approached by people who are interested who asked how it was going to be sold and what the price was. And I commented that I didn't feel comfortable that I could suggest a sale price. The properties had been appraised and I thought the board would likely be happy to sell them for their appraised value. And I should point out we had to spend some money to get the appraisals. Um but that's all I can offer in terms of background.

So what is the will of the board? Sealed bids. Do we need a motion for this? Mr. I I Yes. I would just or or it can be by consensus that you're authorizing them to advertise uh for public hearing for the sale of this surplus property to the general public by seal bids. Would anybody like to make that motion? So move. Do I have a second? Second. Okay. Motion properly second. Any further discussion? I'm going to do a roll call vote. Mr. Robotham, I reject. Mr. Collins,

my vote is I, but I'd like to um for you that when that is put out, please, even though it will be in the paper, a notice sent to me when it's put out. The notice of sale of course, not of sale, but for sale. Okay. Any citizen can request turned your phone in. We don't have email address for you. I'll give them my contact information. I'll be glad to share with you whatever information you'd like, sir. And that's okay. Any citizen can ask that they get notices of of sales like that or anything else. That's correct. No conflict there. Mr. Solles, I. Mr. Davis, I.

Chair votes I. Motion carries. All right. Um, next up, I was going to give a little brief overview of the last year and then Mr. Hamilton was going to finish that, wrap it up, put a bow on it for Christmas. Uh the termination of the August uh 2023 consent order on September 15th, 2025 was a major accomplishment for us with DEQ terminating that consent order. So there's only two left and one of them's tied to our ARPA project. So that won't be absolved until uh January 1st of 2027. We hired a new general manager, Mr. Dan Hamilton, whose first date was July 21st, and he's been here with us for 5 months. And after much customer feedback and work, we uh returned to the autopay and the uh phone payments online. A lot of customers called in and and hopefully they're all happy. Can't make everyone happy, but it we realized that we needed to add another service to to make it a little easier on our citizens. uh joined the Virginia Warren Mutual Aid Group recently and sent staff to safety field training and we were proceeding with the decommissioning of Perkins Corner and the interconnection with the Canterbury to Hopyard water systems that should be completed as part of that consent order in 2026. Things on the horizon I've been talking to Mr. Hamilton about is the upgrades to dog wastewater plant to keep in compliance. uh the final water master plan to go before the board next year, the sale of surplus property which we mentioned earlier and then one thing that uh Mr. Smallik does and it's a county workload is what he calls and I talked to Mr. Hamilton he's still trying to come up with a fancy name for it but in the new year providing a monthly report to us that would show what the service authority has accomplished and the tasks to come so that we can keep our eyes on it. Also adding into that which is something we started with the the issue in Claydale is the uh water quality complaint log that has still

been uh going on and being keep kept up with and the uh leak report so that the public and uh the board can have it all listed out for us. And we also one other note is in 2027 we've been notified by DEEQ there are four permits that are coming up for renewal 10-year permits and as always they will probably be tiered and because that's the push to surface water. I heard it again at the Eastern Virginia groundwater meeting they're very concerned about the aquifer and that concerns uh St. Paul's Fairview Beach Dogrin and Oakland Park. That's a renewal of the permit. And we're also working on anou with dog west which Mr. Hamilton will talk about that will come before the board probably in January on water usage with purple pipe and some other things. And so um that will be coming from be sent to the board soon for review and also to come before the board probably in January. And that is the conclusion of my year summary. And I really appreciate the many roles I've had over the last year and a half. Well, actually it's two years now and I enjoyed serving the community and I learned a lot about water and sewer in the general manager role and as chair for the last two years. So, Mr. Hamilton,

good evening folks. My name is Dan Hamilton. I'm the general manager of the King George County Service Authority as of course Chairman Ber just reminded you. Uh I started here on July the 21st which uh I had forgotten but that puts my five month mark here as next week. Um, I appreciate and I'm grateful for the opportunity to serve you all and serve the residents, the stakeholders, taxpayers, everybody in King George County. Um, first and foremost, I would certainly like to thank uh Mr. Collins here for his service to the service authority. We do not formally recognize him or thank him. Um, but I do appreciate your service. I'm sure the rest of the board does. And I want you to know, of course, that the door is always open. I'm glad to accept and receive your input, guidance, um, political acumen, and anything else you care to share. And I mean that sincerely. I'm grateful and I'm sure that the residents and rateayers of the service authority um owe you a debt, you know, [sighs and gasps] are in your debt for your service. As I know that you are very fiscally focused and I can't um question anything that Chairman Davis said about your your efforts. I know that you're passionate and sincere and I do appreciate it. I also want to thank Chairman Binder um who [sighs and gasps] um negotiated my tenure here, my arrival here as the general manager. Um as I understand it, illegally she's not allowed to continue on as chair and therefore in our January 6th meeting when we have Mr. Mets join us. There'll be some shuffling of the deck, but I do want to thank you. Um we've communicated pretty intensely over the last few months. um not so much that I felt micromanaged, but certainly there's been a lot of good communication and I'm grateful for that and again I hope that you will continue to stay in good touch. Um so moving beyond all of that, I'm going to highlight just a few things

very quickly. Um, one one as chairman Ber already said, we did um, as of November 1st, we went sort of back to the original way we released the previous way we were handling bill payments that facilitated auto payment as well as uh, phone payments which are critical for people who are delinquent. um that actually really did not take effect until about the 15th of November when the next series of water bills went out and we've been receiving those for about the last month and frankly the volume of complaints about the billing system has gone way down and I of course am a big fan of people being able to pay electronically. It creates instant um account updates for people who make a payment can see that the bill is paid and um the autopay feature is also one that was a lot of complaints about glad to have back. So uh I can't take a ton of credit for that. It wasn't a big effort but I think it was the right move and sometimes it is hard to kind of go backwards and in a way we did do that but sometimes you got to take one step forward, two steps back or one step back and two steps forward. So, in any case, that's one thing that it seems to be working out well. As I said, I sit in the building with the women that answer the phone who receive these kind of calls, and I would have to say there's probably been an 80% reduction, just as a gut estimate. Um, secondarily, with regards to leaks during the last couple of weeks, we've really only had one. It of course occurred last night. Uh this is the time of year particularly with this cold snap where people who have plumbing that's exposed to um exterior walls that aren't well insulated or otherwise facing predominant winds off a cold body of water type freeze um that's unfortunate. I don't wish that on anyone but also when it warms back up they'll thaw out. So one leak in the last couple weeks has been pretty pretty straightforward. It was a service line to one individual residence. However, I expect with the warm weather that's forecast over the next two weeks, we may see an increase in activity.

Um, we spent the better part of last week uh cleaning out one of the clarifiers at the Dogren wastewater plant that involved draining the entire thing and putting, you know, um, human beings in the bottom of a fairly deep circular um, somewhat enclosed space and removing all of the solids from it in order to service some seals in the bottom of the of the equipment there. That was achieved in less than a week and I'm grateful to our maintenance staff for doing that and doing it safely. There is a second clarifier that's not exempt exhibiting the same symptoms of maintenance needs, but we're going to tackle that as soon as it warms back up. Um with respect to two of the major engineering projects we have going on right now or engineering construction projects I should say there is the force main and water main construction between hot hopyard and um this corner here therap project the force main water main project which is an roughly $ 8.5 million project which I don't believe you've heard any change orders about in a number of months and we're hoping there won't be anymore. Mr. Collins. But uh that project 73% of the time has elapsed. We're at 69% in terms of what has been invoiced. That's basically perfect in terms of what we call burn rate. We want to see obviously a project where the amount of time elapsed um the amount of work getting done and build is either equal to or exceeding that. So we expect that project to finish on time. I believe the end date is either April or May. And at the moment we're in pretty good shape. There is definitely a pause as these contractors take the holidays off. Um you may have noticed activity along Route Three um to the north towards Fredericksburg. There's been some uh directional drilling under Route 3, which means we're actually basically using a fancy drill bit to drill new water lines under the roadway. Um some of that's done, some's not. The other

large project is the upgrades to the Hopyard wastewater plant. That's a $6.3 million project or roughly so. um based on the current value, 43% of that time has elapsed. Only 27% of that is build. Um that project is really just getting underway um at a manageable rate, although they're a little bit behind schedule with respect to the amount of work that's been invoiced. There's monthly bills that are still being paid and they are catching up. We were at 5% build and maybe 20% time elapsed when I started here. That project is one of the consent decree projects that needs to be finished by January 1, 2027. And we are still on schedule to do that. And I know Mr. Young and I are hyperfocused on making sure we do meet that [sighs and gasps] um consent decree or consent order deadline. I have communicated with DEEQ twice in the last 10 days with regards to the status of our progress on the corrective action plan as well as the two consent orders. So, we're in pretty good shape there. Um, we are about to send out a letter to folks who may have received letters last year related to the inventory of your service line material, which was a federal law requirement under the Safe Drinking Water Act that we review our records and identify what your water service line that feeds your property is constructed of. Um, most of those service lines typically are not made of lead, which is the enemy of the Safe Drinking Water Act and the concern of people in public health. Um, those were typically installed during periods of time that predate most of the construction in King George to the best of my knowledge. However, if we were unable to identify your service line material through our own records or possibly excavation or some other means, you probably received a letter a year or so ago that said that your service line inventory was marked as unknown. And if it was marked as unknown, we have to send you a letter that reminds you of

that and reminds you of the health effects of lead. So, there are a couple hundred letters like that going out this week um to comply with the law. If we upgrade or continue to get more information about that inventory, we will be able to remove those names from the list in future years. But if people get a letter like that and have questions, feel free to call me. It's extremely unlikely that you have a lead service line, but we are required by the law to notify you of the potential health effects. So, some of the wording can be a little alarming if you don't understand it. Um, beyond that, um, as Chairman Binder mentioned, [snorts] excuse me, um, we are getting ready to undergo some pretty significant work to upgrade the Dogren wastewater treatment plant. There was $4 million of bonds that were sold, um, immediately prior to my arrival here and I believe back in August or early September went in the bank. Um and we have a a defined period of time in which we need to spend that money and a defined scope of work where we need to use it. Uh all focused to upgrades to the largest plant in the King George wastewater uh treatment system which is Augren. I presented to you a draft proposal approximately a month ago from Bowman Engineering who's done your preliminary reports. It was roughly valued at a little over $300,000. There are some procurement issues that we needed to resolve as other were some and also some refinements to that scope of work but we're working through that and by early in January I expect to be able to move forward with it and you will be getting updates from me about what that involves. I can tell you initially that's going to be work on the intake pump station where the waste water arrives at the plant. Um that is in very poor condition. Um heavily damaged by hydrogen sulfide which is related to what the gas that's produced during the interaction of waste water

and air in structures. and also a baometric study of your lagoon which in other words kind of determining how deep and how wide and what it's constructed of and and what the condition is before we proceed with work. So, I'll be reporting on that. And then lastly, uh, Chair Binder, I was not prepared to talk about the Dogren West project, particularly this evening. I apologize, but I will say there we have been, uh, meeting with them and discussing the possibility that they would use basically recycled waste water from the Dogren plant, um, to help cool their facility. They would not be using portable drinking water. And that's a win-win from my perspective because that would reduce the discharge into the Battoic River of treated wastewater and we were able to leverage that into a marketable project that is going to be to the advantage of the service authority, its customers and the environment. Um, last but not least, I want to point out that tonight I brought in a little model. The idea was not to do a presentation for those of you online, um, but just to kind of share with the folks that came in this evening um, the fact that I have this model. It's a hydraologic cycle model or a water cycle model. Um it's a three-dimensional um model which kind of demonstrates how water moves through the earth's crust and the earth's surface and the atmosphere and what the impacts of pollution to uh what might be our drinking water could be. And I just want to let folks know I'm going to take it down here in a few minutes and take it with me. But I would be glad to if you have an event that involves school children or other interested groups, I'd be more than happy to bring it and do a demonstration with it. So other than that, I want to say thank you to everybody. Um, thank you to the county staff. There was an orientation here a few weeks ago for our newly elected board member, Mr. Mets. I was extremely impressed. It was very professional. I think it's great to help um people who are elected officials who may or may not have a background with the types of

challenges that we all face either from county government or the service authority. Um and I was just can't say enough about how well that was done. Miss Fish and Mr. Smallnick and the rest of the staff, you all deserve a lot of credit. I attended because I wanted to learn as well as, you know, be a part of of the conversations that it generated. So, want to thank you all for that. Um, thank the rest of you that attended tonight and I wish you the very best of the holidays and if you ever need to reach me, feel free at any time. I will not be reachable tomorrow. I have to have a little bit of medical tuneup. Um, so I will be off the grid, but for the remainder of the week, I should be reachable and happy to answer any questions. So, if there are any, I'll take them now or you're welcome to reach out to me personally.

Does anybody have any questions? All right. Thank you, Mr. Hamilton. Thank you all very much. Next up will be secondary public comment to address meeting items only. Comments will be limited to three minutes per person. In order to afford everyone an opportunity to speak, please provide your full name and district when submitting your public comment so they can be properly recorded and included in the public record. Would anybody like to come up and speak just for the service authority?

Hi, my name is Anna Maria Lobo. I live in presidential eights. I think you go and they have a hard time. They sell that a little piece the land because this piece the land is inside of presidential eggs by the pool and you still have a lot of things in there. They had this big shed and I asked the uh presidential eggs he would like to buy it. He say he will buy if it's a good price but you will have hard time they sell it because everybody pay an association and right now they raised them $400 more [snorts] and I don't know like I say I don't know who is going to buy that piece because belong to presidential and I remember when the county boarded the the water system with that thing with that piece the land And I don't know, like I say, you got to think about it because nobody's going they want at least presidential leaks will buy. I will talk to them again. Okay. Thank you.

Thank you very much. Does anybody else have any comment? Anybody online, Mr. Dyn? No, Madam Chair. Anybody receive any correspondence? Right. With that, I'll wrap up public comment. Uh, do I have Well, I want to thank I want to though before I sign off, wish everyone a merry Christmas and a happy holidays. And I'm looking for a motion for adjournment. Madam Chair, I move that we adjourn uh the board of directors to Tuesday, January 6, 2025 at 5:30 p.m. in the boardroom of the Rivercom building, King George. Do I have a second? Second. Make an amendment. Yes. We change that to January 6, 2026. Yes. Thank you. Yes. Second.

The motion properly seconded. Any further discussion? Mr. Collins, any discussion for the road? All right. All those in favor say I. I. Chair votes I. Motion carries. Merry Christmas. Hand it back to you. All right. Mr. Bill, you're up, my friend. Mr. Chairman. Mr. Collins. Before we do the public hearing, Mr. Bill, I got rid of every phone number except yours. [laughter] Um but um but before I go, could I ask you know I usually tell you what where the road fixes need to be. You ready to write this down? This is my last request. Not if [clears throat] you got my number. It's not [laughter]

I go road at West Lane W. Uh there's a big pothole on the shoulder cuz it's a small road and when you go down it, you hit the pothole when there's somebody else coming. Is that it? That's it. And keep the paving on schedule for 2026 in um in PTOIC Landing, please.

Yeah, it's on your report. Uh good evening, uh Mr. Chairman, members of the board. Mr. Collins was going to tell you it was good working with you and uh to call anytime, but you've already uh you've already expressed that that's your intent. So, I I'll keep your number in my phone. Actually, I should probably get your new number in my phone because I got your old number in my phone. Um but in all seriousness, it's been good working with you and I wish you the best. Um standing beside me tonight is Hunter Goodman. Hunter um is our new assistant res engineer. Uh Carter White retired effective December 1st after about 30 years at VOTE. Um Hunter is a proud JMU graduate. Uh so he's looking for big things on Saturday. Um but uh in seriousness, he also graduated from uh VOTE's engineer trainee program. We call that the edge program. And uh he spent the last year or so uh in the Ashlin residency working in land use. Um, so he's coming to us from Ashlin and uh has a lot to learn. Um, but he's excited and uh and ready to hit the ground running. Um, so I'm happy to have him on the team. Uh, and I will add his contact information to this report uh for next month. Um, so we um have completed a a bunch of routine maintenance. Um, we did finally get the uh pipe installed on PTOIC drive which we've been talking about for some while. Uh I think that was on last month's report. U the highlight uh here for last month is we finished our snow prep and we had the opportunity to mobilize four times uh for snow so far this year. Um so it's been an early season. Um but uh proud of the effort. Uh and I thank the uh contractors that help us as well as the county's EMS um folks and sheriff's office. Um it's a it's a team effort um public safety and I appreciate everybody's help. Um on

your report I added this month the uh plant mix schedule. Um this is a new thing for us where we advertise the schedule. Um instead of instead of that uh contract being a awarded and starting in April and ending in November like it typically does uh we made that a 15-month contract and uh gave the contractor the option of doing some of the prep work over the winter. Um, so that that contract uh for plant mix is in Fairview Beach and PTOIC Landing and that'll include an inch to inch and a half of uh new asphalt and some patching that'll go in in advance of that. Um, so if you see some work there over the winter, that's what they're doing. Uh, the revenue sharing um project, a locally administered one, we have a meeting tomorrow with county staff um regarding that phase two of that turn lane project. Um the um the sidewalk at the middle school um we ran into a little bit of a slowdown trying to get federal authorization of that while the government was shut down while the federal federal government was shut down. Um but that's getting back on track. We're planning for uh construction either over spring break or as soon as um as soon as the uh school ends and I guess the end of May, 1st of June. Um bald eagle all that stonework is complete. the pipe replacements are um are done. We're not going to surface treat that until the spring uh due to the temperatures now. And I think the last update I have for you on construction is on the scour repair project on Kingsmill Road. Um that advertisement date will be May 12th. Um the other two on Salem Church, um those two projects involve a rightaway phase. So that schedule's going to get pushed a little bit while we acquire those easements. Um and that advertisement's

planned for February of 27. So I'll update um that report for next month. Um a final note, um we've had a bunch of retirements, probably a dozen in the residency. Um ever since I've been there, uh people have been warning me like, you know, you got a lot of staff with a lot of years and they could go at any time. And for whatever reason, they all about decided to go at the same time. Um, so between, I'd say October 1st and February 1st, probably about a dozen retirements. And, uh, one of those is January 1st here in Edge Hill, u,, Ray Irvine has been the supervisor on at the Edge Hill area headquarters, um, for about, uh, nine and a half years. He's been with VOTE a little over uh, or almost 30 years. And, uh, so we're going to lose uh, lose Rey. We have a new uh person uh who will announce very soon um in the onboarding process and I'm excited about about that hire. Um but wanted to wish well uh wish Ray well and his retirement. Um superintendent's not changing. Superintendent's in charge still Chris Johnson. Um but the supervisor as a number two guy there um he's going to be new uh when Ray retires. That's everything I had on my report for you all. if you have anything for me. Um, but

Mr. B, I want to thank you. You've taken a couple of phone calls from me in the last couple weeks. A couple of some citizens being proactive and telling you about some trees that were going to fall on the road in storms and you took care of them. So, I thank you. And I did call and talk to you about we've had the amount of accidents we've had. It's it's around my house, so I know, but on that 301 stretch near Ivy Hill Loop and that you were going to look into it. So I really thank you for your responsiveness and and looking to when we bring to your attention that a potential is areas of issue. Thank you. Thank you and I will get back to you on that. Any other questions? Thank you, Mr. Beal.

Uh you're welcome. Did you want me to present the hopyard? Okay. All right. Next up 1219 accept of section 10 Hopyard Farm. Thank you Mr. Chairman and thank you Mr. Be for offering to do this. So this is uh acceptance of the next section uh in Hopyard into the state secondary system. This will be the extensions of Garland Lane, Tarpon Lane, and Hawkeye Drive as shown on the exhibit in your packet. Um if there's no questions from the board, I would recommend adoption of resolution R-22-25 as presented. So moved. Second.

Motion probably second. Any further discussion? By roll call. Mr. Straoud. Hi. Mrs. [clears throat] Bender. Hi. Mr. Collins. Hi. Mr. Sullins. Hi. Chair votes eye. Motion passes. Next up we have Motorola 2026-2032 multi-year maintenance and SUA2 agreement.

So So thank you, Mr. Chairman. Um so this item was on the December 2nd agenda uh for the So just as a brief recap um the system went online in March of uh 25. So the one-year warranty would expire March of 26. So the board directed myself and Senator Stewart to to get with Motorola uh to to to discuss the contract that's before us and to to make sure that we are getting the best deal. We've had numerous conversations and the gentleman in the back of the room I'm not sure how many emails and phone calls we've had over the last five six days but it you know at least you know eight I would think um is is sufficient. So you know where we are at right now um initially this was starting to be negotiated back in July of 25 by Sheriff and uh um Steve Basham. the the initial savings were right around a million dollars. Um that was presented to you on December 2nd. Since that time, uh we we've met with them, looked at different options, and you know, there there's one option where it was a $1.1 million savings. However, there were cuts um you know to to the um to the contract itself, meaning that if microwaves went down, those would not be covered. We'd have to go right to the vendor. Motorola would not cover those. there's, you know, the the county would be in charge of cyber security. We would be in charge of patchwork. Talking to our IT staff, you know that, you know, Matt, this is really a a specialist. This is, you know, above our technical expertise. I I think the system would be hampered if this was removed. So, it went back to Motorola um a couple times today and the the the four months I I referenced earlier from uh March of 26, March, yeah, till June 30th of 26. This is in this current fiscal year. Motorola has agreed to uh initially we were going

to roll those costs into uh next fiscal year 27 um and and balloon those payments to cover those four months. They've agreed and the gentleman in the back of the room and their supervisors and their supervisor supervisors that's that's the level I went to um have agreed to wave those at a cost of cost savings about $158,000. So, all in all, between the uh the negotiations that started with the sheriff's office back in July, uh and then what Senator Stewart and I have done over the last couple of days, we're in for about $1.2 million worth of savings. Um, you know, the the the Motorola folks are here to answer specific questions, you know, and then and looking at some of the proposals of cutting services. That's not my recommendation to this board. Um, but you all have uh the right to to ask Motorola and uh open the floor for discussion.

Does anyone have any questions for Motorola or Mr. Smik? Mr. Strad. Yes, sir. Thank you. So, you mentioned the savings. What is the cost now?

Yep. I'm I'm pulling that up in my email. That was that was one of the questions that I had asked. So the total contract amount uh 6,382,621. So 6,382 621. That takes us from March 1 of 26 through June 30th of 2032. So that's still over a million dollars a year. That is correct. When was it? Uh, when was it installed and fully functional? When was it installed and fully functional?

It was uh March March of this year. Okay. So, seven years basically at the end of the contract. Yes. You have the one-year warranty period. That is correct. And then um they've they've they're not paying for the where they've waved the fees for those four months that ended this current fiscal year and then six full years after that. Any other questions?

Mr. You have any other questions? No, sir. It's going to take me a little while to figure out what I want to figure out, but I don't at this time. Thank you. Need a motion or none, Mr. Chairman. Mr. Collins. So, Mr. Stout, it's going to take you a little while to figure out. Then we Why would we want to vote on it? It's It's not going to change our vote, sir. It's just a respect my opinion, but it's not going to change our vote. So, I couldn't hear that last part.

It's It's not I don't think it's going to change our vote. So, uh you know, I I still feel it's too much. Um you know, I feel like there's more room in there uh for Motorola to negotiate. Um, but I have no way, you know, to change that. I mean, the thing is is the county is, you know, that the the So, I've done a lot of reading on this. I've done, you know, uh, a lot on it, more than I wanted to. So, um, you know, there's probably little doubt that the best system that exists today is the P25. Okay? I mean, um, it had the opportunity to prove itself in a number of examples during the floods uh, in the south or the hurricanes um, and and and and it did an exceptional job. So um you know there's little doubt of that. Um the unfortunate thing for me is I have experience in the hardware and software industry and the market and I know that there's considerable markups there. toe. Um, so I feel like, you know, for this this system, uh, for Motorola that, um, I mean, this is their this is their market. I mean, P25 is law enforcement, fire departments, uh, those industries. Um, and they they pretty much dominate the market.

Um, there's others Harris, there's a couple of other people out there that are competitors. So, right now, you know, unfortunately, where we're at, you know, we're pretty well stuck. And it, um, I just hope that whoever's in this position whenever it's time to look at replacing it, um, you know, remembers this and looks at some of the other competitors that are out there and does a better job. and probably negotiating the whole thing and and competing in. So, but for now, you know, we're pretty much where we're at. Um, you know, the county has the best system on the market, so it's just a matter of uh paying for it at this point. So, Mr. St., did you read the contract?

Yes, sir. So, if anything breaks, it's basically the county's problem. you.

Well, Motorola's contract says, you know, but you're screwed, but you're screwed. So, the way that I don't So, the way those contracts are, I mean, and it it takes uh, you know, Mr. Stewart, you know, to to go through that and they are that is the most extensive. You know, I I told my guys, I wish we could get a contract like this. Um [clears throat] I mean because it is exhaustive and [snorts] it it's but the thing is is um you know I I'm not going to say that Motorola probably has outs but at the same time whenever you look at what they've done um they've been pretty good at supporting it in in other places. So, um, you know, I I don't I hope we don't have a problem with that. Gentlemen in the back, you know, hopefully we'll get them back if we do. Um, but hopefully we don't have any issues because that the extended warranty, you know, is what signs them up for that. Um, some of the the network monitoring, the cyber, you know, that stuff should be pretty simple. Um, it's whenever there's a problem that it's an issue. and uh their job is to make sure that it doesn't become a problem. Uh so they do have they have competitors and those competitors aren't necessarily United States and that that that they're competing against and hopefully use some of the money to make sure that we don't become vulnerable outside of the United States. But that's about all I got to say about that. Do I have a motion?

Sir, I move that we authorize the county administrator to draft a document, something that could be approved by the county attorney or be executed by the county attorney. Sorry. Second to be shooted by the county administrator as approved by the county attorney. Second motion properly second. Any further discussion by roll call? Mr. Straoud. Hi. Miss Bender. Hi. Mr. Collins. Nay. Mr. Sullins. Hi. Chair. Measure passes. All right. Next up, we have draft item 12-22. Discussion.

It's you, Mr. Smaller.

Yes, sir. Uh, legislative priorities for the upcoming uh Virginia General Assembly session. So we we began this last year. I I sent an email to the board members. Um you know, so we included in the packet for for the public to see the the feedback that I got from the board was really, you know, you know, Mr. Smoke, the the the priorities that we set forth last year focusing on water and conservation, transportation, school construction, economic development, land use, and some, you know, miscellaneous. I'm not going to go through and read all these. Um you know, they've been in your packet. These are the same u priorities that this board had last year. And this is a discussion item right now, but looking for some direction from the board if there's anything else we want to add. And whenever we get the the go-ahhead from the board, what we will do, we will put this on official letter head and then and seal it and and send it to our our legislative representatives um to to identify the the needs of this board and the areas of concern that you're requesting our senator and our delegate take up. uh when the when they reconvene January 14th

14th 2026 Mr. Chair Mr. Sins as we're going through this I'd like to ask that Mr. Stewart introduces a bill in his role as a as a state senator to allow for the taxes collected on liquid nicotines to be retained by the localities where the product was sold. Miss Bender.

Yeah, I had a couple of comment or hopefully changes. One of them was on the first one, the state funding alternative water supplies rely on surface water. I was wondering if we could add in and uh available funding for areas pushed to alternative water sources. However, that needs to be worded that there also be funding pro provided. The next one was on the VOTE recommendation. I wanted I I didn't know if this was a typo or not. Engage into discussions with King George County to promote 301 as a viable Do we want to promote 301 as a viable alternative or just we want to oppose not being forced into a regional transportation authority. So that's why I wanted to ask the board on that one.

Don't want to be in a in a regional transportity authority for sure. Yeah. I didn't know if we wanted because it says in here pushing 301 to be a viable alternative I95. We have enough traffic already. Do we really want to do that? But VOTE and the state and north are already pushing 301 as a I'm just telling you. So it's not doesn't matter what that says, they're going they're doing it anyhow. Yeah. I just did it didn't sit well the way it was worded. That's what I was saying just pointing out. And then um suggestion if you don't want it to be pushed I wouldn't have it in there.

Okay. Because that's where I was asking do we want it to be pushed as a viable alternative or just opposing the the regional transportation authority other than Mr. Chairman [clears throat] other than for economic development but as a alternative for anything else traffic. No.

And then the other two I had was um for the let's see the solar energy facilities whereas the recommendations also suggest empowering local governments to the sighting and construction. I think we need to have solar battery energy storage and data centers to be all three. And then the last one I had was to add we have a thing about the second amendment. I was in protect Virginia's right to to work status that's in there. Is it Did I miss that? It's in there.

I'm sorry I missed that. That's all I had. Talk when we talk about water. Mr. Steuart, I want to be very specific about the paper mills that are the the main issue in lowering aquifers the way they are causing a lot of financial burden on a lot of people in a lot of different counties. That's the main thing. I'd also like to see I don't know if it's in here or not. I know we is um something with data centers not using any water out of the ground. If water is as big issues as we're making our state, that's a no-brainer across all political party lines that no water comes out of the ground for a data center. The ones maybe even the ones that are on it need to work on something else, you know. Uh, so I can I can tell you all that I have put in a bill that would require data centers to progressively get on recycle water, purple water, starting in a couple years and they get and I'm trying to be reasonable and giving them some time to get on it, but ultimately that they would have to all be on recycled water. the issue with the paper mills is a little more complicated and I've been working on that and I've got a very crazy idea that if we can run a purple pipe from the Hampton Road sanitation district and I don't know if y'all familiar with that or not but they do the swift project where they inject back into the aquifer which is a great project but it really is a proverbial drop drop in the bucket but based upon some of my research and work with DEEQ if we can get that water from Hampton Roads to the paper mills and then on up. It may be a viable option to keep all these withdrawals from the aquifer and that could actually regenerate itself. So, I've got some ideas about that and I'm putting in bills and studies

regarding that cuz I think people realize now it's finally time critical. Yes. Anybody else?

Yes, sir. So, um I'm not sure the data centers they're I think they're starting to move away from there's some talk about them moving away from using proper water. Um so I don't know as technologies advances but regarding the legislative agenda priorities is you know if there's a way we can push back on the the push that we get for the affordable housing in the county. Let the state deal with it. But don't push it on the county, please.

Yeah. Just given the makeup of the general assembly, it may be a harder push and a couple other things, but I I understand and actually agree with you on that issue.

Yes, sir. We can push back and then and then if even if things is the pressure that they push, then then make them make them funded. I mean, we don't want it just because they fund it. But the thing is is you the impacts that it has on us locally with the schools, the everything, the services, you know. So, thanks sir. Anything else? All right. Thank you. So, it's Let Mr. Small do your county report. You want to do it now? Yes, sir. I just have and I appreciate that conversation on the legislative update. We'll take care of those. So, I've got one thing in front of me that that came across my desk since the last board meeting. Let me just just bear with me one second, please. I want to make sure I get the the wording correct. So, a couple years ago, our our fire rescue emergency services applied for a grant. Um this was it was a it was a um FEMA hazard mitigation grant. Um they uh it was submitted approximately two years ago. It's for message sign camera trailer. Um so this was brought to my desk but with all grants it needs to be uh approved by the board of supervisors. So looking through this there there is a match. Um, so I don't have any issues with this other than uh I told Chief Moody that it needs to come in front of the board and ultimately reviewed and approved by Senator Stewart. Now, you know, as we've learned sometimes with this federal money and state money, the the contracts are pretty tight. So, a lot of the, you know, there's you there's not a lot of wiggle room for those, but nonetheless, I still would want him to review this. So, I've looked at it. You know, I have I have no opposition to uh accepting this grant other than board approval. And you know,

if you'd like to look at it, you can. Um, I know this is last minute, but I got this this was dated December uh December. Well, I got an email here from December 15, and this this letter to Captain Linds dated December 9 of 2025. So, if the board would allow me um to to, you know, go ahead and administratively take care of this, I'd be looking for a motion to accept the FEMA hazard mitigation grant in the amount of $59,115, appropriate $56,300 from the general fund balance and transfer the local match of $2,815 from the Department of Emergency Services operating budget. Uh authorize me to sign it subject to form uh by the county attorney. Can so can you give us a little detail and what it's going to do like what's the money spent on and what it's going to do?

So So this is Let me It is a Let me Where is this at? It's a [clears throat] One second, Mr. Strap. Okay, here it is. So, the project will purchase a mobile video camera trailer and LED message board. The trailer can be used for multiple purses uh purposes, including long-term video observation during periods of hazardous weather, monitoring traffic flow and emergency messaging. In addition, the messages can be used to alert flooded areas around the county to mitigate the loss of life and property. Um, it can be used to alert citizens of emergencies, non-emergencies, to support mitigation, preparedness, response, and recovery uh phases and measures during an emergency. So, this is to to to help notify our public of, you know, don't go down this road. Here's the flooding. Here's who here's who to contact in the time of need. Um, should be hit with a a hurricane or or immense flooding.

So, we already have two. The sheriff's office has two.

Yeah. So, so the So, here's my thoughts on this. Um, earlier this year, we're working on some stuff trying to support FEMA with some things, and they have the ability right now to access cameras to get live footage. They did it during hurricanes and such. They can pull footage off of pretty much any camera and and see it. Okay. So, if we get this trailer and and I'm I'm all about, you know, protection and protecting our people and I'm I'm all about that, but if we get this trailer, then it's going to require software and stuff. So, who's going to pay to upgrade that, update it? And what happens whenever, you know, it just sits there? Are we going to have to get a building to put it in so it's not out in the sun? It's getting deteriorated. with that the I know to answer your easy question first, the sheriff's building which was is part of the approved CIP that you all approved April 1 of 25, those site plan proposals are in right now. So I I know Chris Connelly and engineering is working for the the metal building the sheriff has to put all of his equipment inside. Um this yes, you know, I know we do have a couple trailers already. This is an opportunity to to take take advantage of 75% federal funding, 20% uh state funding. So, we would be on the hook for 5% of this trailer, uh $2,815 for a, you know, $60,000 trailer if you'd like to take advantage. If not, you know, we don't need to accept us, but it's, you know,

I mean, I'm just I can tell based on what you're looking at, what you're being told, sounds like a really good deal. And it does. I mean, if I was, you know, shopping for clothes or vehicles or something, that'd be a great deal. Um, you know, all I'm just thinking about what's going to happen, you know, 5 years from now, 10 years from now, you know, is this thing ages and are we going to be responsible maintaining it or, you know, where's the what's the fine print? As long as that fine print, you know, hey, the ages, they're responsible to come and upgrade, update it, upgrade it if they want, if they want to use it and it doesn't fall on us, then and how because I don't know we're going to use it for. I mean, it's if FEMA it's for, you know, these these something bad happens, which we hope it doesn't, something bad happens, they have access to it via this trailer, you know, to use it. Um, we don't have a way to publish stuff. We don't run our own TV channel. We don't run our own newspaper. We have a website.

I'm sure that Mr. Stout that um Motorola would be glad to have a contract for a million dollars to keep that trailer updated. Without a doubt, those are the concerns. I mean, it sounds like a great deal. and and you know whenever whenever you need FEMA

well a lot of places they're there they want to be not in North Carolina. So can I maybe redirect that question? Is is there fine print associated with this? Like how long do we have to maintain it in a uh usable status for what it was originally purchased for? In other words, two years down the road, if we find that we don't need it, can we turn around and sell it or donate it or do something new with it? So, with those questions at hand, why don't you pass it over until

So, Mr. Chairman, you know, I received this just like literally a couple days ago. If if if there are some and these are very good questions, you know, raised by the board of supervisors. I can put this on the um one of the upcoming agenda in January. You know, I've we've jotted down or go back and watch the video with your specific questions. Uh go through with us with a fine tooth comb and and provide answers for you. I'm I'm happy to do that for you. Expire. To the best of my knowledge, it will not. It is notified on the 9th. Shouldn't expire that quickly. That sounds good to me. I think it's going through a lot of changes right now. So all right.

Yes, they are. Do you have any other items, Mr. Smake? Uh, no sir. And I'm looking here there. So I'm seeing a period of performance expires March 11, 2026. So we we still have some time. Okay.

Other than that, sir, no, I don't. Just want to, as the board said, wish everybody a merry Christmas. I've had a a good year. I'm working on my my state of the county um report. a lot of the the highlights from the departments, we incorporated that into um the uh orientation documents from Mr. Mets, which will be part of the budget. So, a lot of this year's accomplishments are already captured uh but through staff's work over the last month and a half. You know, I know we still have 15 days or so here in the in the in the year, but I will have that uh ready for the board and for the citizens. All right. Thank you so much. I have two things, sir, for Mr. Smalling.

Okay. Um the first one I hope is a easy is easy one sir. Um is there any update on the hopyard trail or what's going on with that?

We had a hearing on the deur Monday and the judge uh said that he hoped to have a decision to us by the middle of January. And so when they filed the suit, I filed what's called a demur and basically explained to the judge that you all have would have to accept this. You have the right to not accept it. The profers were really clear in that. Um I don't know what the judge is going to do. I think he understood the whole thing. We fortunate to have a good judge hearing this case, but we won't have a ruling until the middle of January. I also talked to the attorneys for the other side to see if there was any sort of middle ground to try to resolve this thing and I didn't get much of a response from him on that, but All right. Thank you very much, sir. Uh, second thing, uh, Mr. this morning. We were told I believe um gee a couple months ago um that we were going to get a an update um that you would requested an update. So I'm assuming you didn't get it. We were going to get an update on the amount of funds it was had been invested and what accounts they have been invested in um from the county treasur. So I don't think we got that. we got a report on a partial but it but it wasn't complete um so I was wondering if you have received that um for us and then you know I I I would like if there's a way you know in the coming year that we get at a minimum a quarterly report you know that that the treasur's office put out to the county or something a quarterly report at a minimum on you know where the county's hunting shot.

So with you on that. So to to answer your questions, I know a Q3 report was sent to you from PFM. That that was that was part of the money and then I'm I'm trying to find the date here. I I do know that uh the the the first first three months of Q3 interest and I sent that to the board of supervisors. There were three figures that were sent to you. I will find the dates. I I'll resend it to you. So you have the P you will have the PFM Q3 and then the interest earned for Q3 in the Atlantic Union uh the sweep account. So I will resend those to everybody um you know for for your review and once Q4 comes out uh I will send those to the board as well.

Thank you Miss Bender. Yes I would like to add on to Mr. Strads. Um, I also would like that to finally be able to to bring out the service authorities amount out of that account so we can make interest for the service authority if that's something we can do in the coming year. the amount that's in the general fund for the service authority

and and that's you know that I know we've had that discussion and we've we've worked on you know trying to create a diff try to differentiate between the county and the service authority because I know those those funds are co-mingled um you know and but you a point to mention is you also have county staff who support the service authority every finance I know Miss Fish does the you know all the board packet. So, so there is there there's a lot and Mr. Young probably 70% of his time has been service authority work. So, if if the board wants to go ahead and move those funds, I think that, you know, the discussion of, you know, hiring additional folks for service authority or discontinuing, you know, the services rendered by the county, you know, that needs to be part of the discussion also.

Right. Well, I bring it up because it's brought to my attention by quite a few folks that are on the surface and I'm I'm up for anything. I just wanted to, you know, there's, you know, no less than probably, you know, a dozen of my staff easily, you know, work specifically for the on service authority projects. I understand that. It's just Ben, I think you shouldn't rock the boat on this one or it'll cost you more money than you than you want. I got it, but you know, I got to bring it up when it's brought to my attention. So, um, you said the interest earned in Q3 by Atlantic Union sweep account. Yes.

So, um, does everybody understand how sweep account works? Okay. Um the with that like the interest earned how much money is in a sweep account and then how much money is in the checking account. Okay. Because the sweep account is probably a money market.

It is. And I believe the treasur has we talked about this as orientation. I believe it's 3.5 million in the checking account. the remainder, and I will verify those numbers for you, but I believe 35 is is what um our treasurer told us during Mr. Mets's orientation, the remainder is in the sweep account. Um and then we have $22 million in the PFM account. If me, I will get those to you, but but I know it's there are it is broken up into several different ways.

Okay. So, is there a way that we can get that from is there a way we can like um either format a report and get a quarterly report that contains this information um [clears throat] from the treasur's office. I I you know I have a good working relationship with her treasur as you know he is a constitutional officer does not report to me but I will make this request of him and I think it is good practice to to present to this maybe in a quarterly manner uh for the public to see but I will make that request to to the treasur. Yes sir.

Okay. the the you know after seeing that report I'm probably going to have some more questions and and one of those is going to deal with the finance department because it's going to be the projections of the the accounts payable you know how much money you need for your operating funds each month and and how that how much money is being held accessible so you know where where I'm going with that so all right that's all I've Yeah, sure. Thank you.

Maybe good for coming in January of having requested him to come to a meeting. Be nice. Any other things? That's it. All right. So, let's do the um we have second public comment. Have anyone that'd like to speak? We all know the rules. Come on up.

Good evening, Mr. Chairman, members of the board. Regina Pucket, Commissioner of the Revenue. Um, this is regarding the legislative agenda. I'm not sure if this is appropriate or um I just have a question and I didn't print it so I don't know if it's on there. I don't think I saw it, but we lose quite a bit of revenue for the veterans for real estate and for the personal property for one vehicle. Um, we're all for the veterans and we don't want to cut anything from them, but the state has mandated it for our localities to issue this um, exemption. So, I was wondering if maybe on the legislative agenda we could request that the state give back a portion to each locality.

So, thank you. I'm glad you did [clears throat] bring that up because it's not on our agenda, but we you've briefed it. We've talked about it a lot and I know that Senator Durant is on top of it because that's one of her functions as a veteran affairs rep. So, um, if she's not bringing it forward then, which she I'm sure she is, but that that's been a topic. So

I I brought it multiple years to backfill the localities budget as a result of that that you know it's for the folks who are the survivors of u um soldiers killed in action and there is a real estate tax benefit that they get and the thing has been modified. it over and I know it is a hole in the budget. We look at it every year. We try to find the money. That's as honest as I can be. Yes, sir. I think they've expanded it now to uh all veterans that are 100% disabled, which Yes.

Mal that exemption is for um 100% disabled. 100% service connected, permanently and totally disabled. Yes. Yes. And that that's all I have. Thank you, Mr. Collins. You will be missed. Thank you. I brought her up my my 214 when that first got passed and I thought I was going to get exempt from everything, but it's for totally disabled. You didn't qualify. Well, doesn't count. The military doesn't know I'm totally disabled. Better had to leave. Is there anyone else that'd like to speak? Regina, would your son like to come talk? Say a few words tonight. She brought back up tonight. He's too busy eating. That's all right. I'm I'm just kidding. I'm just kidding. I'm just kidding. I'm just kidding. [laughter]

He's like, I'll go talk. Yeah. All right. All right. So, we'll close second public comment. And can I get a motion here? Yeah. I'll make a motion. I move that the King George County Board of Supervisors convene in close session pursuant to 2.23711A.1 for discussion regarding a specific public officer. I invite the county administrator and the county attorney as needed because they are deemed necessary and all their presence will reasonably aid the board in its consideration of one or more of the topics to be discussed pursuant to Virginia Code section 2.23712F. Second. Motion properly second. Any further discussion? You're not going to censor me on my last meeting, are you? Who knows? Mr. Strad, how do you vote?

I miss Bender. Hi. Mr. Collins, hi. Mr. Sins, hi. Everybody's out. We're in close session.

Mr. Dyn. Yes, Mr. Chairman. Madame Chair. I'm ready to go. If you're ready to go. Ready. I move that the King George County Board of Supervisors return to public meeting. Second. Second. Motion properly second. Any further discussion? All in favor? Say I. I. Votes. I We are back in public session. I move that the King George County Board of Supervisor certify by vote that only public business matters are lawfully exempted from open meeting requirements and no action was taken. Second. Motion properly second. By certification, Mr. Strad. I bender.

So certify. Mr. Collins certify. Mr. Sins certify. Chair certifies as well. Mr. Chair, Mr. Straoud. Sure. I'd like to make a motion to remove Mr. Ian Fox from the King George Economic Development Commission for Malfeis and Planning Commission. Sorry, planning commission for malfeasis and office for violating section 2.2 tag 3112 of the Virginia conflict of conflict of interest act. Second. Motion properly second. Any further discussion by roll call. Mr. Straoud I. M. Bender. I. Mr. Collins.

I. Mr. Sullins. I. Chair votes eye. Motion passes. Mr. Chair. For adjournment. Yes. I move that we adjourn the board of supervisors to Tuesday, January 6, 2026 at 5:30 p.m. for the organizational meeting in the boardroom of the Rivercom building. Second. Motion properly second. Any further discussion? For the last time, all in favor say I. I. I. Chair votes eye. Motion passes. We are out of session. Thank you. Merry Christmas.