Board of Supervisors - Regular Meeting

Thank you. Tonight, can we just take a moment of silence? Thank you. The flag of the United States of America.

Public and one nation under God.

individual okay all right thanks everybody are there any amendments to the agenda all right seeing none we'll move on to public comments public comment will be limited three minutes per person in order before

Yes, I am Pastor Davis, and it's wonderful to be alive. I've been on the weather a little bit, but we're back to kicking up dust, I guess. Anyway, in the book of James, the scripture says, For thou believest that there is one God, thou doest well. The devils also believe and fear him. They're afraid of this God up in heaven, and they tremble, and it's not love faith, it's fear faith. And so verse 19, But then verse 20 says, But wilt thou know, O man, O vain man, that faith without works is dead? And that is what we refer to as dead faith. And dead faith is like having religion but no relationship. It's knowledge about him but not knowing him personally. Dead faith doesn't show up. And so it's called in Matthew chapter 7, many will say in that day, it's called a say faith, S-A-Y faith. In fact, in the same chapter here, it says, what does it profit a man to say he hath faith and hath not works? And so say faith just doesn't show up and know about it. They know about God, they know about him, but they don't, when it comes time to show up, they're not there. It's a religion that doesn't work And so then there's dynamic faith, and the Bible says, but wilt thou know, O man? And then verse 21 says, was not Abraham our father justified by works? Well, that's a contradiction to whatever the Bible says, we think. And so because we're not justified by works, but who was he justified before? He was justified before man and believed God. There had never been a resurrection and never been in the history of the world. Abraham had a promise that Isaac was the promised child that through him would be the nations would raise up a multitude of people. And so he brought Isaac up to the altar as God had commanded him and said, sacrifice him. I'm glad I live in a church age and not the age where that's required. But anyway, he believed God and he went up to sacrifice his son. And that is faith in action. He believed that God would have to resurrect that son. He killed him because there was a promise. God said, through this son, you're going to be like the sand of the sea, the stars of the heavens. And through Isaac, and then, of course, with Jacob, and through Jacob come a nation of Israel. And we have the church today because of the nation of Israel. That's the reason we love the Jew, because it's through them, the apostles who were Jewish, Jews were Jewish, that we have the church today. Thank you, and God bless.

Amen.

All right, next up we have Ms. Lovell.

Hi, my name is Ana Maria Lovell. I live in Presidential Lakes. I want to thank you for your service to the community. I know this job is very hard, especially for when is reassessment time in 2022 property values increased by almost 40 percent and the citizens of King George were not very happy but now they increased by 20 percent this value but it was 10 o'clock and I left his apartment or commission or revenue. They hire people from other states because it's cheaper or they're getting incentives because this one was worse than the last one. I cannot understand how they can charge for a cold space or for a frame garage when all these are attached to the house. I am hoping my tax bill next year will be smaller because I did the consolidation boundary line plot on my land. The reassessments in the past was very simple. It was in 2013 was a little shift just like that. Not too many things. Also, sometimes in 2024 or 2025, I'm not sure when was missed responders and healthcare workers. Exodus owns a 16-acre parcel which it bought from the tribal nonprofit housing development project FAPE. She wants the board to apply for a planning grant for $100,000 from the Virginia Department of Housing community development please if she wants help from the state she can do it herself we don't want another project fade or inaugural project after they build these houses Nathan Hoy Shiloh District my mother retires from 25 years of teaching next year and my wife and I want to build her forever home on our property

It worked with a local builder who was our former neighbor and she picked out a small house that was designed for senior living and we entertained putting in a summer kitchen and you know like an additional room for storage for all the canning and everything. She wanted her own space is not to intrude on us and we agreed on a location that was about 300 feet from our current house. Very quickly, we realized that under the current ordinance, we would not be able to put her on the same parcel. The house she had picked out was 1,300 square feet and the maximum accessory dwelling unit we could build was 920 square feet or 35% of our current home's living space. So we said, well, King George likes to keep large parcels large. Maybe there's something we can work out with the county that doesn't involve subdividing our land. So we looked into the special exception process and quickly determined that that was a pretty expensive gamble. $3,500 core fee and an additional $50 per acre, which for us is about $5,900, not accounting for all the other minor costs associated with the process for the special exception. And the whole process seems geared more towards developers than for residents, so we're quickly dissuaded from that path. I understand zoning laws can't work for everyone and are designed to accommodate the majority of residents, but it seems silly that if I had a two acre parcel and a 10,000 square foot home, I could build her a 3,500 square foot house. But on 118 acres, I can't build her a 1,300 square foot house without subdividing or paying a large price for something that isn't guaranteed. From my perspective, there should either be an easier method for exceptions, if the exception is in regards to the parcel that's the primary residence, or parcel size should be taken into account. King George County's vision is to promote general welfare by maintaining a rural county where all citizens can enjoy freedom and prosperity with limited government intrusion. So I'd ask, which is more aligned with the county's vision? What I'm trying to do are the ordinances that are currently available. Also, sorry, I'm real nervous for public speaking, and I would like to thank Mr. Smolnick and the Planning Commission. They've been very patient with all my, you know, can we do this? Can we do that? So I just wanted to say thank you.

All right. Is there anybody who didn't get a chance to sign up that would like to make a public comment? Come on up, Pastor Shaw.

James Shaw, James Monroe District, columnist for the Northern Sentinel, citizen journalist, kgmedia.top, speaking in part in my capacity as an ADA member. New hat. Computer guy. 50 plus years ago. I wanted to do something with computers, so I drew a picture of what I wanted to do and handed it to him. His response was, oh, that will cost you one to two million dollars, fill a room, and you have no budget, and you don't have enough time. I was 30 years ahead of my time. That device now costs three and a half orders of magnitude less, 500 bucks a and fits in your pocket. What was seen then as impossible and out of reach over time has now the Board of Supervisors what debt and a short budget may put out of reach for a time. Technology and talent comes to the I visited with the CEO of a significant company here in the county recently. We talked about the impact of AI on their business. And thus, one of the kind of conclusions and directions that they find themselves in is they don't plan on hiring any more people. Their existing people are starting to utilize AI tools and work smarter, faster, and with greater cost efficiency. And when someone leaves, they evaluate skill sets and shuffle people around based on talent. These are our current times, which call us as a county to achieve similar efficiencies to keep taxes low going into the future. May God continue to bless the King George Renaissance.

Thank you, sir. Anyone else that didn't get to sign up who would like to make a public comment? All right. Anybody get any correspondence? Mr. Dines, y'all got anybody online? All right. I'll close public comment at this time. Thank you. We'll move on to the reports of the board, and we'll start with Mr. Leverbotham.

Yeah, good afternoon, everybody. Just want to thank everybody for coming out. Sorry, I'm just writing a couple things down here, but I have nothing for the group right now. Thank you, sir. Thank you. Mr. Trout.

Thank you, sir. I'd like to thank those that came to speak. Ms. Adam-Marie, as always, your commitment and dedication to helping us and keeping us on track is appreciated. Mr. Hoy, thank you for speaking and the work you're doing with or working with community development and them working with you and those words. I'm interested how that ends up working out. And Pastor Shaw, thank you, sir. Really the only thing I've got is I've received some inquiries from people asking about the Potomac Heritage National Scenic Trail Comprehensive Plan. Virtual meeting is on the 28th and thinking that that has something to do with the Dogron Trail. So, I'm aware of it. So there were some current concerns there and We're aware of it then. All those comments. Thank you. All right. Thank you.

Yes, thank you again. Thank you everybody for coming out. Let's do it some quick. Is an interesting part of the code there about the accessory dwelling. Definitely be interested in hearing from later after they come through all the options there. I had the opportunity to visit the EDA best of grants. Ms. Bender and I were both there and it was really great to see the businesses within the community celebrated. Lots of awards were given out. Special thanks to the DECA team for helping with that in the school.

All right, thank you. Ms. Bender.

Keep mine very short. Got to attend the Fire and EMS picnic. That was a nice celebration, rewarding volunteers and our regular paid Fire and EMS staff. Went to the EDA celebration. Congratulations to all the best of the best winners. At our Healthy Generations meeting, that's the Area Agency on Aging, one thing I wanted to point out is there was a discussion about with the nice fancy vans they have with their Nice look that the wrap they put on them. A lot of more people see them out and about. So they're getting more calls for our seniors to actually come and help them go to appointments, medical appointments and that. And then they'll be looking at little counties, maybe helping them out a little bit in the next time budget. to help out with the cost share to get more grants that some of our nonprofits, especially the senior oriented, have trouble getting that match for the grants. And they're in need now. They're seeing that probably a couple more vehicles because there is a big interest in the communities to help drive folks to appointments and help out our seniors be able to and those over 60 that might not be able to drive or have some health issues that make it a challenge so i just want to bring that up maybe for next year that might be something i want to look at um the last thing i wanted to point out is there was a mention about mr hoy with the accessory dwellings i remember when we did that part of the ordinances i was very vocal about making sure that we made it so that folks that have family members that they maybe have to take in because i thought of my father at the time it we do probably do need to look at that and see what happened because the intention was to make it easy for folks to be able to maybe put a tiny house on the property to help out a family member that you know wants to be close to their family and maybe can't take care of themselves as well anymore in an independent home or just need somebody to be next to a family member. So I would like to re-look at that.

Mr. Chairman, Mr. Chairman, if I may. That was pretty loud. I'll try this. Go ahead if you dare. So, you know, since it's come up with a couple board members, and I appreciate the conversations we've had with our resident here, Mr. Ahoy. So yeah, the options, you know, Family subdivision is up because he has not owned the property for the amount of time. There is an opportunity to do an attached structure, meaning that if you put two structures that are covered by a breezeway that appears as one, that is permissible. So that was an option. Subdividing off, you're zoned A2, I believe, so it would be a two-acre parcel. That is another option that could be done. And the special exception. So that's really where we stand right now as far as what is in the code. Any changes, should the board want to look at this, that would require a code change. But we do have a provision for a secondary dwelling unit, but it's based on percentage of the main dwelling. It has to be a certain percentage. Most localities have that. So we do have that provision. We've got a special exception. We can break off two acres or we can do an attached structure via a breezeway. So those are options that are available currently in the code. If there's something else, we would have to amend the code. I think that I think is that a pretty good summary I don't mean to put you on but I believe those are that's you know and I talked to community development you know as a follow-up to last two weeks ago with the meeting we chatted afterwards and you know so those are the options that are on the table right now but that might be something we might need to look at because you know there I have found there's a lot more older folks that might want to now live with their family members or near their family members so I would not be opposed to seeing that again and

I would like to just finish my comment first before, I know Mr. Stroud has a comment there, but I just want to congratulate, and I know Mr. Smolnick's son is one of them, to the class of 2026 that is graduating tomorrow at King George High School. Congratulations to all the folks that are graduating, including Colin. Thank you.

Okay, Mr. Davis.

Just here and there just about certain things and I'm concerned to hear about your issue because what we did was to make what's making it harder on developers is where it's supposed to be a cost to cost developers more than it is in family plots are supposed to be something that we want to protect because that's, that's real life, right? That's, that's growing organically as the way I put it. And, um, that's what I live on. You know, dad lives here, here, and we, and we got our, we call it Davisville back there, a little compound, you know, but, um, let's see what we can do to help you out all right even if we gotta take a look at it as a board and maybe be on the agenda or something like that if we have to but um i'd like to know more about it because that's one of the things that we definitely want to protect is family doing things like that but thanks for everyone for coming out i won't take up a lot of time but thank you thank you sir and

I want to thank everybody for coming out tonight. I'll be real quick. And Nathan, I do appreciate you coming, and I would like to put it on the agenda in the future that we can talk through. I didn't mean to shut you down, but more and more what's supposed to be our board reports is turning into a period of debate, and we kind of got to keep it moving. And we'll get you on the agenda. We'll talk through it, and we'll do it appropriately. Cool. Thank you for coming out. um not a lot of engagements to report this uh last uh period um i also want to echo congratulations to the seniors that are going to be graduating tomorrow night well done kids um i can't wait to see all across stage tomorrow night that's going to be a fun event for everybody i'm sure um i'd like to get um mr smolik at some point can we talk about maybe not tonight but all points broadband we've gotten another customer that has reported that they kind of fell through the cracks. T-Mobile claimed them as one of their customers, but T-Mobile didn't cover them. APB is saying, hey, yeah, you know, when the grant's over, but now the grant's over, but they're still stonewalling. It won't help them out. So we can maybe try to turn the screws on them to actually start helping out the folks that fell through the cracks. And there were a number of them across the county that fell through the cracks between BreezeLine, T-Mobile, and T-Mobile. APB. But that's all I've got for now. So we'll kick it off with the Board of Supervisors and we'll move on to the consent agenda.

Do I have a motion for that? I make a motion to approve the consent agenda as presented.

Second.

Properly second. Any discussion?

All right. Roll call vote. Mr. Stroud. Mr. Metz? Aye. Ms. Bender? Aye. Mr. Davis? Aye. Chair votes aye, motion carries. Thank you all very much. Continuing down to constitutional officers, do we have any constitutional officers present who would like to speak tonight? Seeing none, I will hand it off to Ms. Bender for the Board of Directors meeting.

Thank you very much. First on our agenda, can I have a motion on the consent agenda?

Make a motion to approve the consent agenda as presented.

Second. Second. I motion properly seconded. Any discussion? Roll call vote. Mr. Robotham.

Aye.

Mr. Davis. Aye. Mr. Solon. Aye. Mr. Metz. Aye. Chair votes aye. Motion carries. We have no public hearings and next up is our voting monthly report from Mr. Simmons.

Good afternoon, everyone. So I'm going to join in with making everything quick. We've got a good report this month, I can report that there were no violations, everything went well, got a good weather change here. So we're out of our seasonal shift. So we should be smooth sailing for the summertime as we work with Mr. Hamilton here to get some repairs and upgrades done across the wastewater treatment plants and water plants. So feeling pretty good about that. Anybody have any questions?

Does anybody have any questions? Mr. Metz? I was just going to say, as you're doing repairs, if they're to water lines, please let's make sure we notify the communities that may be without water or that you're going to do flushing afterwards because I'm in Fairview Beach and it always makes turbid water when you guys do flushing.

Yeah. Unfortunately, we don't do the flushing that's done by the maintenance guys, but we will make sure that we can add some comments in for them for that.

Yep. Just a little notice goes a long way to keeping happy customers.

Absolutely. Anybody else?

Thank you Mr. Simmons for coming here. Mr. Hamilton, draft budget.

Good evening people. I hope this microphone is working all right. My name is Dan Hamilton. I'm the General Manager of the Service Authority. Over the last few weeks we've been working pretty hard to kind of wrap up our fiscal year 2027 budget. My email the preliminary drafted that to the board last week. I also had a meeting with the finance staff to kind of go over some of my final numbers and with some input on from them on this morning, I made some last minute revisions. Particularly, there was some information I needed about a couple of the budget items, and they provide that information. So that was updated today. It changed by about $100,000. But all of the documentation that you have now should reflect the new total which at the moment, forgive me, too many pieces of paper on my desk. The new total budget for fiscal year 2027 is based on revenue in $470,144 is the current projected revenues. Um, a lot of the information that I used was based on the fiscal 2026 budget. Of course, I did look back at the fiscal 2025 budget. I've been here just about 10 months now, and I've seen what I hope to be the majority of the bill cycles that reflect the expenses that we have that go along with this income. But there is a PowerPoint presentation and I see somebody sharing it. Thank you. You can see the first page there. I did bring some extra copies if anybody wants one. If you need more information or there aren't enough, please reach out to me. I will be more than happy to make sure you get all the information that you need that's included with this, including the full budget. I believe the link to that was placed on the agenda that was sent out today. So you should be able to get that off the internet as well. In any case, so yes, the total revenues projected are $9,470,144. That's approximately a 5% increase in revenue based on projected growth of the customer base. There is no rate increase included in this budget. It does account for $147,000 in interest income, which is one of the figures that finance helped me close in on. I don't believe that was included in last year's budget income revenues. It also does include some, if we could go to the next slide, some increases in expenses that go along with the increases in revenue and again those are projected increases i'm estimating about a five percent increase in our customer base that's based on my judgment of the developments that we're anticipating in the next 12 months or so we have walnut hill which i believe is going to bring in at least 75 more units and there's two other subdivisions of significance that I'm expecting at least will partially begin this year. It's very difficult to put a finger on the month and day when I think that those TAPDs will come in and that kind of thing, but this is my best estimate. So the expenses include things like a 7% increase in salary costs. That is not a 7% increase in salaries. We've had a number of positions that remained unfilled this year. We had one that we filled and then the individual resigned that we're trying to fill now. We need additional staff members. We are grossly understaffed. So this includes enough for a 3% COLA. I believe the last two years staff has received a 1% COLA and there have been no merit increases in at least three years. And I did get that information directly from Human Resources. so i'm not planning on the other four percent of the seven percent number being merit increases please understand that's not what i'm saying here this is an overall increase in the salary budget line item that accounts for additional positions and some select merit increases The projected expenses also includes $2,388,144 in debt service, which is another number that was very difficult for me to calculate, and I have to thank the finance department for helping me hone in on the right number. There's a bar graph on the last page of the PowerPoint that you're going to see in a minute. But I found a study by the National Association of Clean Water Agencies a few months back. It was done in 2024 and it's done every two years. So there'll be a new one coming out. But it includes about 86 different utilities from around the country and most look at some of their financial figures. You'll see that kind of the standard range for debt service and those utilities. And I don't want to say that's the industry standard, but it's the average ranges from about 26 to 30% of the annual budget. so when i was looking at what the debt service is for the king george county service authority i know there has been a lot of talk in my short time here about paying off debt i just wanted to make it absolutely clear that we're actually under what the typical larger utilities have in terms of average debt service That doesn't mean that we don't want to be debt-free, but when we talk about things like surface water plants that might cost $100 million 15 years out from now, we're not going to have that money sitting in the bank. We're clearly, if we are forced to do that, going to have to Take on some more debt. In any case, so the current budget includes $2,388,144 in debt service. That's actually just a hair more than last year, but that number is dropping overall. We haven't incurred any additional debt under my tenure here other than the $4 million bond that was already in place when I came in. There is also a line item that includes the cost of professional services, which I did raise by about 5%. This accommodates the contractual arrangement within Bowdoin that we're going to be discussing in a few minutes. I believe their original proposal included a 5% increase and I will come back to that in a few minutes, but that's pretty reasonable. In my opinion, over the last three years, there's been a 0% increase. The budget also does include $250,000 to fund a five-year capital improvement program. This is not an arbitrary number, but this is definitely a placeholder number. You know, I was forced to try to calculate all the expenses associated with our various operations. And I was committed to trying to find money to set aside for a CIP program. I have not had the opportunity to develop a draft capital improvement plan. I have some notes and thoughts about that. But we have some significant things coming in the next five or ten years that we need to address. Replacement wells, potentially new elevated storage tanks. some other deferred maintenance that hasn't happened in decades, perhaps, as well as potentially new buildings to replace the four buildings we have with collapsing roofs. So I'm going to be preparing a capital improvement program with a five year look ahead. It's not going to be a binding document. Of course, the board, I hope, will adopt it, but it's really it's a plan. It's not committing that funds, but I certainly wanted to make sure there was money in this year's budget to to start that process. And there's another graph, maybe the same graph that talks about the percentage of money set aside for capital improvements. I think ours is about 3%. It appears that the average in the study that I came across typically is more like 20 to 25% of a budget goes towards capital improvement. Obviously, we're not there. We're not going to get there. So that's some brief notes. Let me just make sure I had some more specific notes. Oh, the last slide. So one of the things I did, again, this does not represent a rate increase. The rate you pay per 1,000 gallons and the base rate, which has now been changed from the words debt rate, and that is also reflected in your budget, If you take the average family of four, I don't know if that's an average family, that's my arbitrary guess, maybe it's three, maybe it's five, but family of four using roughly 50 gallons per person per day, which is actually a slightly low number compared to if you look it up and Google it, but people spend time in a school or a workplace, they're using water, they are not at home. So I use 50 gallons per person per day. If you plug that into our rate structure and accommodate our base rates, the annual cost for water for a family of four is about $736, as you can see from the next slide. I'm sorry if you could flip past that. There we go. And then the annual cost of sewer service for a family of four, assuming the same consumption is going in the sewer, it's about $1,501 per year. That number is something that I'm sure will come up again when we start to get into the rate study that we've begun the process of getting moving. I expect to have the results of that probably by the fall. I did some quick research on this and looked at the same numbers if I were to plug them in a neighboring county that I'm not going to name because I often hear complaints about the rates here. And the same consumption of water in an adjacent county would result in a bill of about $690 per year for water. We're a little above that, but not a lot. And then the sewer service number was more like $1,100 per family of four, and we're at 15. So our sewer costs, if you just look at one neighboring utility, maybe a little high. Again, this is part of the reason we need a rate study. You need to be able to really look at comparable utilities. You can't expect the same economies of scale from a small utility that has 4,600 customers as you can for one that has 400,000 customers, for example, Prince William County or bigger. So those are some brief notes about the budget. The last page of the PowerPoint presentation, my phone number and an email address are there. I welcome input from any customers, anybody, any stakeholders, and of course the board. There is a detailed budget that's broken down in a spreadsheet. that itemizes every cost line and every expense line. I have changed a couple of them. There was no training budget. There were three different budgets for uniforms. One of them was dry cleaning, one of them was janitorial and uniforms, and one of them was uniforms. So I'd mix those up a little bit to reclassify them and make sure that there is money in the budget for training. The vice chair just asked me if we could do something about raising that number. So that is, I don't want to take away his thunder and give him the opportunity to speak. In any case, that's the proposed budget. If you want me to go in detail any more than that, I'd be glad to. But I know there's a lot on the agenda this evening, so I'll pause there and see what input you have.

So I'll take questions. Robotham?

So as Mr. Hamilton just said, I did, as I was talking to him about the budget, I did ask if he could go back and re-look at the training with the service authority staff that we do have, both for retention and just proper maintenance, you know, keeping these guys trained appropriately and getting them more advanced training to be able to actually service the systems as best as they possibly can, I think is critical. We haven't given these guys training in the past. So I think it's time we play a little bit of catch up, if that's possible. I don't know if the amount that's in there is the right amount. I know DEQ offers some training classes for local county authorities. It's at a reduced rate and it's generally cheaper than non-county. But I'd ask Mr. Hamilton just to go back and re-look at that number if we need to increase that a little bit. That's one area I wouldn't mind actually increasing some of the budget. to have quality trained workforce. Make sure these guys are good with what they're doing as well as that could be incentives for the positions that we don't have for folks who may be looking for work. We need that they can come get trained and be part of the team here.

Thank you. agreement. So we'll see it for a vote next time.

Okay. Just to be clear, there was another package of notes I submitted to you all and I believe is also included in the link that was sent out. One of the things that's increasing exponentially is both electricity and chemical costs. now when i looked back at the 2026 year-to-date expenses it was pretty clear to me that maybe we had over budgeted those numbers so some of the you know the money that i've moved around in the budget to help fund the cip and maybe fund training came from that category and i suspect i could take a harder look at that and you know maybe shift another 10 or 20 000 into the training budget so i will I will wrap that up promptly. Make sure that by the end of this week, I know next Monday is a holiday, that you have a revision that reflects that input. And then hopefully we'll have something out there that can be voted on for approval at the June 2nd meeting, which I believe is the next meeting. Is that correct?

Right and I do appreciate that because I know when in 2024 with the chemicals it was figuring out what were the right chemicals because we weren't exactly using the chemicals that to have those plants function properly and so now it's we figured it out and we might have overestimated but it's because we were trying to figure out what the right mix was.

No I'm not again I'm not being critical of anybody it's these are very hard to calculate I know we're all aware of tariffs and we're certainly all watching what's happening at the gas pump everything that we buy as a utility reflects tariffs and increased fuel and transportation costs and it's you know it's a it's a tough thing to make sure I kept enough money in there to hopefully be closer to the truth and to accommodate for growth one of the other things I didn't mention in this budget discussion but that really should be noted is that within the next few months we will be decommissioning one of our five wastewater plants this is actually relevant to our arrangement within Bowdoin but that is going to reduce some operational expenses. And then as we interconnect these small systems to the courthouse system on the water side, that's also going to probably mean that we're going to be able to eliminate a couple of our smaller water plants and the storage facilities. That will definitely result in some savings. some of the increases in costs that come with operations means more flow going to a different plant. That hop yard, I believe, is going to involve two shifts of people instead of one. And although we expect to save some money on chemicals, we're going to be using more chemicals in other plants. So again, this is a tough year to kind of throw a dart at the moving dartboard. But again, I'm sure I can put more money in the training budget with some careful looks at this and if anybody else has input again I welcome it.

And I appreciate the CIP because that's something we've need for a while because there's been stuff identified by DEQ and others in the past that we need to start addressing and I just wanted to also tell the board in coming up in our discussions about the four permits it has been identified that possibly the sap well and that will probably come up in the finalization of the permitting for the dollars. All right. We will move on to the next one, which is the discussion item on the Embodened Environmental Services. Mr. Hamilton.

Well, I've kind of preempted that conversation, and so has Mr. Simmons, but they've been under contract here with the Service Authority, I believe, for three years. The end of that three-year term was at the end of April, not May. If I mis-presented that a few months ago, I tried to make it clear it was at the end of the existing month. We've been in conversation and negotiation about useful information there that came from Mark and Bowden about the, you know, the CPI increases over the last three years. I think 2022, he's noted that inflation peaked at 8%. In 2023, inflation moderated, but was 3.4%. In 2024, 2025, it's somewhere between 2.7%. the renewal request that is based right until July 1, so that the timing of their contract renewal would also time up with the experience to be able to not function, to be able to, since I'm certainly not capable of doing that without a staff authority or something, which I think is what you all had here about five or 10 years ago. So at this point, I think it's in our best interest. We have a good relationship. We're working well together. Most recently in Bowdoin has been very valuable with helping us with that large leak at Wawa. They've also been helping me with some issues we've identified at Hopyard related to the annual effect of July 1.

Does anybody have any questions because we'll bring the general manager's report.

Which again is going to be quick. I had an email from a few weeks ago. I'm just going to give you a couple of quick highlights. One is we just sent our May bimonthly bills. I believe those actually went out, effectively got printed and posted today to accounts. I know the ladies in the office tell me we're about to do it and then they know the phone's going to ring, which it does. But we had corrected the language on there about water systems that are required by federal law. They have to be posted by July 1st. And I want to thank Ms. Southall and the community outreach engagement. Sorry. Thank you, Mr. Smolnick for the folks over there for helping us with that. But those went out today. We've also been working very hard on the four water withdrawal permit applications that are due on the 3rd of June for the Dahlgren system, the St. Paul's Church and Owen system, the Fairview Beach Potomac Landing system, and Oakland Park. We need to get those done within the next week. With them last Friday, Chair Bender was a part of that. We know there's more coming, but that's a big effort. That's four out of our nine systems on the water side all in one blast. And we have to have those permits renewed. The new ones will take effect in January of 2027. And again, we're going to be negotiating with the Department of Environmental Quality about what our capacity is going to be trying to forecast growth. And that's, again, throwing a dart at a moving dartboard. But we're doing the best we can. So that's been a big push. Other than that, I know I told you the executive assistant who's been with us for 32 years is going to be retiring in a couple months. I've got to get her job posted. There hasn't been a lot of project updates here with our major construction projects. I will point out that the project at Arnold's Corner, which is basically already a year behind due to some issues with the change in design of a concrete building, It's supposed to be done by July and I have been pushing hard on the engineering staff and the contractor because they're just not remobilizing to the site and we're gonna develop a cure notice and have to take action because that has got to be done by November 1st so we can get our ARPA money back. Other than that, a couple of pieces of good news. we submitted our application to the nutrient exchange program which was due last week that usually results in some income to us you know maybe ten fifteen thousand dollars but we're in that program we also you all know we're doing PFAS sampling now on the water systems and we spent I think we secured or we got formal notice that they're going to do that for us we just got that news last week so that's going to save us close to twenty thousand dollars Not extraordinary, but every little bit helps. So realistically, I think that's the significant stuff from my GM's report. I'm happy to answer any questions. Again, take any input. Otherwise, I will thank you all for hearing me out and be finished.

Does anybody have any questions on Mr. Hamilton?

I have a question. The structure you're talking about, it has to be done by November? Yes.

Is there anything we could be doing to go after them for breach of contract and start trying to pull a construction bond? That is a long process. I've been through it before on much bigger projects, but it involves an insurance company come in and hiring a contractor to do work that you wanted the contractor to do. I'm hoping we will receive some official response that they're going to get moving here. They had promised to be here about a month ago, they said they'd be here in two weeks and that they had the building they've been waiting for and realistically, if they just came and worked, they could probably be done in six or eight weeks. But, you know, I've been told that basically almost the entire time I've been here for 10 months. Keep us posted. I will absolutely. There is a liquidated damages clause in the contract. I don't want to pursue that. I want the work done. and you know it's really we have a well sitting there right behind the sheets in King George here up the street and there's no building and no equipment to run that well we need it so believe me we're on it just keep it just keep it posted yep appreciate it yep I will Bill any other questions Davis sorry and for the rest of you I apologize about my phone ringer being on earlier that was an accident it was rude

well we will thank you for your report we'll move to the secondary public comment comments will be limited to three minutes per person right is there anybody online all right with that any correspondence by chance in that small time we've been here all right with that i'll close public comment and we will look for a motion for adjournment

I make a motion that we adjourn the Board of Directors to Tuesday, June 2nd, 2026 at 5.30 p.m. in the multi-purpose boardroom of the Sheriff's Office.

Second. Motion probably seconded. Any further discussion? All those in favor say aye. Aye. Chair votes aye. Motion carries. The Service Authority Board of Directors meeting is adjourned. Mr. Solins.

Meet our fiscal year 27-32 SSYP with a presentation by Mr. David Beal. I'll first ask for the staff report, then I'll open the floor for public comment. Upon completion of public comment, I'll bring the matter back to the board for consideration. I apologize for the false start. Please come on up.

So this is the secondary six-year plan. These are your secondary routes, which are different from your primary routes. The secondary routes are all the routes numbered 600 and above. and it's a six-year plan so it's FY27 through 32. these are the these are the two line items where your funding is comes from one is what we call tele fees and that's a right-of-way usage fee that utility companies pay to VDOT and then VDOT allocates that to the different uh localities based on their population and then the district grant for unpaved roads is uh those those funds can only be used on existing state maintained gravel roads and those are allocated based on the lane miles of gravel roads you have in the county that are maintained by vdot that have more than 50 vehicles per day way is the little road and cul-de-sac there at the high schools fall we still have to do the surface treatment on that so we have another year or so to wait until the money is available the first one countywide engineering and survey is where all the tele fees are there $355,000 in tele fees and then the future on paved roads there's $337,000 parked there waiting for you to tell us where you want us to spend it. The next slide. So when we pave, when we hard surface an existing state-maintained gravel road, we call that the rural rustic program. It needs to be a road that's already in the secondary system. It can't be just like you did for Bald Eagle. It should be predominantly for local traffic. uh so if you're aware of a rezoning project or or something that's happening in the county along a gravel road that that might make it ineligible keep that in mind and we should only have to make minor drainage improvements with that program next slide there's a list of all the gravel roads in the county that you could use tele fees on roads that aren't on that list that are on the bottom half of that that graph there so between the tele fees and the and the unpaved road funds there's about seven hundred thousand dollars that's available to be allocated you know comment about big timber which is about a mile so we could certainly put that in there and do a cost estimate and see how that how that plays out you can leave that last slide up they may want to look at that list but that's when i saw you i brought up the tree on washington mill i didn't know if anyone would have looked at it yeah it's on our maintenance report i think we're taking that down you did see the one i was talking about that it's been marked okay i didn't look at it specifically chris um looked at it and said as soon as i mentioned it he said oh yeah i know exactly yeah people that go down that road know exactly what tree it is and

But just let me know.

Yeah, he has it on a tree removal on Alden and Washington Mill as upcoming.

Okay, cool. Thank you very much.

Mr. Chair, I do have one question because we received an email from a, Mr. Bill, you might have to answer this question, from a constituent who was asking about Belvedere Drive and Pasquotangency Drive repaved and widened. Do you know anything about those drives?

I think I talked with him. and told him he had opportunity to comment at the public hearing and he was going to try to submit written comment which i guess yes he did just submit a written comment yeah uh he talked about you know belvedere drive and past pansy being winding narrow roads and we typically resurface them with surface treatment which is liquid asphalt with small stone and then liquid asphalt and small stone that's compacted it's not what we call plant mix asphalt which is what you might what somebody might pave their driveway with comes out of the back of a paver, or we would use on Route 3. The cost of plant mix asphalt compared to surface treatment is maybe four to five times the cost. But he was advocating for widening those two roads, which would be beyond the scope of just routine maintenance, as well as paving them with plant mix instead of surface treatment. and as funds and that the secondary 6 year plan could be an appropriate place to to allocate those findings of the board the funds of the board chooses. But I would say there are a whole lot of roads in the county that are in similar similar shape and those roads are maintained in the same fashion as the rest of the time.

Thank you you answer my question appreciate it.

Any other questions. All right, I'll open the floor for public comment. Public comment is limited to three minutes for speaker to ensure everyone has an opportunity to speak. Please state your name and address before you comment.

I did not get... Terry Morgan, Shiloh District. I just, this is toward the VDOT specifically. If there is a way that we can get the review of the 301 and Route 3 intersection change. I know it was sent through before, you know, Many of you were in it, but I really want that addressed because I don't think an accurate study was done and definitely not accurate at today's standard. And the problem with that intersection goes way beyond going up and making people do U-turns in front of Walker Stand and Stone and down from there. So I really feel that a field evaluation needs to be redone there and that the whole intersection needs to be looked at.

Thank you. Anyone else? Did we get any more correspondence? You want to read, Ms. Bender, do you want to read the one?

We'll read it. Just let me bring it back up on my tab. All right. It says, hello, fellow King George community members. I would like to respectfully request and highlight the critical necessity to have Belmodeer Drive and Pasupatansi Drive repaved and potentially widened using plant mix laid with a paver. As many are aware, both of these roads are also in immediate need of striping, including centerline markings. These roads have become increasingly dangerous to travel on each year. Due to both roads having numerous blind curves, no centerline stripping, and are narrow, they have become a perfect recipe for accidents and injuries. This hazard is magnified by the fact of collisions on almost a weekly basis. I would like to formally request to the Board to prioritize this issue with a positive resolution. Greatly appreciated. Mark Mozingo, Belvedere Drive.

all right thank you any other correspondence do you have anybody online no all right i'll close public comment at this time and i'll close the public hearing bring it back to the board for action if any is required i don't think it is required for this

You need to adopt the plan as presented with any amendments. If you want to add a road to be hard surfaced or if you don't know what you want to do and you want to wait until next year, we've got Bald Eagle to do so the money will just accumulate and we can add a road next year because we have to do the public hearing every year.

Kitchen Point. Kitchen Place or Kitchen Point or Kitchen Drive? I think it's Kitchen Drive. That's what I'm talking about. But that's the one that we can't use tele-fees on any longer. Is that right? That's right. That's right. All right. I just want to, I just got to keep it out there on the list of what we're going to do with the county, where it is. And I got to answer to people upon that. What we're going to do. All taken care of by BDOT. Now all these houses have been built over the years since 1998 and it's not serviced. So just, There's probably eight houses over there now. So it just, it comes to a point like a lot of the roads in King George, you go to the left and they plow and take care of and the people to the right are just stuck. Okay. So you're talking about plowing? Well, it has been, it was like $40,000 to bring it up to, I guess, code in order for you guys to take it over and start maintenance from then on out. But we have to get it up to a point to where they can take it over.

Gotcha.

So it's just been one of those things that's been around before. Last year, I told my constituents, we talked about it like no problem because tele-fees could be used to cover it, but then that's been taken away from us. So now it's, we have to look at another avenue to get it done. So I just have to keep speaking to it to see what we're going to do to get it done. All right. But you don't have to say anything unless you want to.

i was going to offer i can work with mr smolnick and we could come up with an estimate if the county is resolved to the position that you're going to use local funds to bring it in you can add it to the secondary six-year plan at any time and we could do the work and and pay for it through the secondary six-year plan but it would be local funds it wouldn't be tele fees or exactly but you guys could do the work to get the code and probably cost us less than having a contractor come out there and do it that'd be great

If you could work with him on that and just figure out what we can do to get it, the ball rolling for him.

Okay. I'll work with Mr. Bill. We'll bring that back for the board's consideration once we have the amount. Thank you, sir.

All right. Does it still need to be done on big timber to fully?

Yeah, there's like almost a mile of big timber that isn't. Okay. We did prim and we did...

It all blends together, but we've been working on those over the years and I just wanted to... Because it does come up every year.

Yeah, every road that was on that list in yellow, which I don't know if you can bring that back up, Mr. Don. All those are still gravel. All right.

Thank you. I got to thank you, too.

Ever since I called you guys to begin the year about Potomac Elementary School, And just to how the, you know, the sidewalk overgrowth and all that, they've been doing a really good job. It seems that we're cutting everything down. So I just want to say thank you that I did notice, constituents noticed too, so thank you.

Thank you, Mr. Meehl. I'll also second the, I like the sidewalk looking better at Potomac. thank you for taking a look at the common and route 301 interchange study i know you guys in all those studies there was one item that we had chatted about the the turn lane off of three onto common road which is that term deceleration lane should be extended what would be the proper what would be the proper place to maybe look at that and you could do it in the secondary six-year plan um i would recommend applying for revenue sharing a local hash for the state fund see how much it's going to be if it is a secondary road i was hoping that maybe we could use some of those you can use them on a primary if it's to benefit a secondary right and so um we can we can do that i can come up with an estimate for that because since it is 60 now through that area which means people drive 65 when you're exiting off of three it's a bit of a uh In a pit stop and a race. That's what we're talking about when you go going east on three. Turn right on the common road and right where they put all the construction equipment for the right. But then, yes. Would have to take a look at that as a whole board, but I know I would definitely. Like that one to be looked at. Your plan is fine. I have no issue with supporting. And this plan.

We can I'll make a motion to accept the secondary 6 year road plan as present.

It was probably saying any further discussion. All those in favor aye aye any opposed to both side motion carries. I think it was real. All right, we have no presentations, no action items, no discussion items. We're down to the County Administrator's report, but I think we talked about bringing Mr. Newchok up to talk about credentials at the landfill. This arose because we had a customer bring up that he presented his driver's license. It has his local address on it, but he didn't have a sticker because he had just gotten a new truck. And so they turned him away and we asked the question. So, sir, please. Go ahead.

Absolutely. No, that is our standard procedure. Section 1382A of the Code of King George County requires one of two things in order to use the facilities. Either a properly affixed county license decal or written authorization from the county administrator. Easily visually identifiable sticker aids traffic flow. And also it's there to ensure that the people there whose taxes are being given at least once they're vetted and that sticker is issued. um you know as matt britton very tersely uh explained uh the county code isn't a policy uh if you violate this section it's a class three misdemeanor i think like a 500 fine isn't that um but it is still a criminal violation so we don't allow people to violate the county code um and it it gives those two options as currently written in order to utilize the facilities okay any discussion

I don't have any questions regarding the credentials. My question is regarding the convenience center. Last weekend, I noticed that one of the, I was just curious why it was closed.

The motor decided it was going to fail. You're talking about the prior Saturday?

just last weekend.

Yeah, yeah. The motor in number three failed at approximately noon. I went in hoping it was just going to be a lag or an easily correctable fuse or electrical problem. Very quickly identified it was a full motor. It burned itself out. I had a motor on site. I was able to get the contractor out today. We got the new motor installed at approximately 3.30 p.m. So it is up and running and I'll have a new motor ordered in the morning.

Yeah, I was just curious, does it change your manning?

Yeah, absolutely. I had to bring in our operations manager and we had to go bring in an empty container down because we were down to two functioning trash compactors and one recycling. So we had to pull one of those and set it aside. So yeah, I had to bring, I was in, I had to bring staff in. But he's, I mean, he's just like me, he's exempt. It didn't cost the county anything. Okay. But it doesn't decrease the number of people that are working on the site if one of them is down? Oh, no, no, no, no. I'm going to keep the same number of people there. Anything I want them there for traffic control. And if I have a part-timer, I brought them in on the weekend to work eight hours. If I have a machine fail, I'm typically not going to send them home. All right. Thank you very much, sir. Yes, sir.

Anybody else?

So the distinction between policy versus ordinance, is that something that we could take up if we wanted to?

An ordinance is law. Policy is just a policy. You can amend this by doing a draft that you all like into the public hearing.

Okay. Is it, I'm asking both of you on this one, is it worth addressing?

three years now we've had one complaint so is it worth addressing you know in my professional opinion probably not okay um and i think that this the sticker the reason it's to make things a little quicker people in and out versus having to stop to see an id so so i think the way it's currently written is the most commendation so sounds good do you agree cool thank you anybody else thank you mike appreciate you All right, county administrators report. I want to start off with Mr. Davis talking about graduation. Yes, it's almost been two years. Two years and a blink of an eye here in King George County. I'm going to echo some of your comments about the graduating class. I try to get involved with myself and my staff as much as we can through the DECA programs, through marketing, and through the different programs, FBLA, SkillsUSA. And it's just good to see the graduating class moving on. This is our next generation of workforce. So we're excited to see them off. And one of the most exciting projects that we've got out right now on the streets is the RFP for the new CTE building. That's gonna be a phenomenal project. We're looking forward to working port from 13 days ago, other than congratulations to those graduating seniors. And I'm gonna take some time off just for the public in the next week or so

All right, y'all done? All right. Secondary public comment to address meeting items only. Comments will be limited to three minutes per person in order to afford everyone an opportunity to speak. Please provide your full name and district when submitting your public comments so that it can be proudly recorded and included in the public record. Is there anybody who would like to make public comment this time? Anybody get correspondence? Got anybody online? awesome i will close public comment at this time so we are about to go into a closed session um before we get to that we are well ahead of schedule tonight i'm going to ask we're about six months into the year and we have not finalized our um bylaws for the board yet

do y'all want to take that up tonight while we've got plenty of time or you want to hold it a little bit later well we can while we're talking about you got the mic great so i mean the only thing that i you know i know miss bender and i respect miss bender a lot she was adamant about changing it to where it's automatically rotating i don't believe that's a good decision I believe that being on the board is something that people elected you to do it. And then the next step is being chosen by your peers to lead the board and be the face of the organization. And I don't believe it should be like a soccer trophy, like everybody gets when you get on the board and just kind of round robins. And I think if you look at the history of our board chairs in King George County, and I've gone back deep into it, it pretty much rotates about every year it's very rare that sometimes they have a chair that does double sessions but most of the time everybody up there it rotates every year so i don't want to be strapped into a rule that says that you have to and i think it should be something that it should be selected by its peers all right do we have a counter yes i do um

First of all, I didn't know this was on the agenda tonight, but that's okay.

It's not. I just pulled it out because we've got a ton of time.

That's okay. I disagree with Mr. Davis. I've learned over the years the board chair controls the agenda, and every district needs to have a chance to have matters addressed that are important to them. And in the past, sometimes that has been blocked by the chair. So every district needs to have a right to represent their district and have those things addressed. addressed as chair. I don't just I don't agree with Mr. Davis because sometimes you could have them come in and they already decide who has who's going to be chair during a certain amount of time for years. And this is a way to accurately counter that and also to make sure that every district and I will keep saying that over and over again has a representation as chair and controls the agenda for that year.

I would disagree with that. The chair facilitates the agenda, but does not control it. The board still, if the majority wants something on the agenda, they can do it. And two years ago, we exercised that. We had a draft in the amendments and by golly, we discussed it.

this board that's different but in my time on the board and in the past that is not if you have three people on a majority of people we do it's a rule to say that the chair has it's the only one that can do this and i don't know anyone who thinks nothing in there that says you automatically get a shot or you should you get a shot at it but there's nothing that says you automatically get to be chair and that is something that sometimes i think it needs a little self-reflection if For me personally, if I'm not being selected for something, I want to go, why is it that I'm not being selected? What can I...

I think that's being a little personal.

This is politics. So it's just the way it is.

Maybe you should reflect yourself.

I have reflected.

So what about this, Em? But I'm not trying to force it. Yeah, so I'm in agreement with Supervisor Davis. You want something on the agenda, then... and if somebody wanted something on the agenda, you know, they could submit it. And clearly, even if you submitted something and it wasn't on the agenda, there's nothing that keeps you from speaking about it whenever, during your comments.

Well, I see the writing on the wall. I'll just be a lot more vocal.

Brian, you got anything? Yeah, when this came up, I think,

i was suggesting language along the lines of we should do everything we can to attempt to rotate the chair around each year um i want it around and let everybody go all right thank you i said no no but it solves the same issue rotation and you just want to make sure that it moves it's not the same person year after year after year is that accurate

That's what I'm hearing from Mr. Metz. And I was just, there was a gentleman agreement. And you know everything they say about gentleman agreement. Unless it's in writing, it's worth nothing. It's just an agreement, you shake a hand. King George Historical Society learned that. But it's been for years. It's the one thing I thought Ruby did a good thing that she brought. But obviously, you know, the gentleman's agreement, it can die just as well if it's not in paper.

Well, the reason why I think it's in a gentleman's agreement is because, like I addressed last time, when I came on the board, three new people came on the board. And one of those three people, never being on the board before, would have been chair. And you're not ready for that at that particular time. If Mr. Sullivan's looking at where you have new people, and you get someone who's a veteran like yourself on the board, and you could have someone who's never been on the chair running it, And I think that'd be difficult for staff. And I think it'd be difficult for us. You know, you have someone out there representing on their first term. I think it's just absolutely ridiculous. And I think that if it's not broke down next year, there'll be someone brand new that will be chair again. So I don't really understand what we're trying to fix.

I'm going back to how I came in on the board and the rotation. And if you look at the makeup... every district had been chair. I was chair in the COVID year in 2020. And in the rotation, and Mr. Collins, it was Mr. Collins and then myself. What you learn is life's an action to face, but it's okay.

Any other thoughts? Do we want to take action on this or we want to postpone it for another meeting?

Mr. Chair, I just want to go back and make sure. So the note I had from the 19th was we incorporated a revision page two section B annual meetings to chair elected and presides B and the change was or the accepted wording was the position of the chair of the board. Just curious what you were trying to declare. Yeah, sorry.

Thank you for that clarification. do you guys want to take action on it tonight or you want to think about it for another couple weeks and then we take action next time i do apologize for dropping that on you um i didn't talk to anybody about this ahead of time um other than my wife i was like you know if we're going to do this discussion point so we now we've had the discussion if there's language motion thank you sir i'm moving to a probable litigation where such consultation or briefing an open meeting would adversely affect the negotiating

about the county administrator county attorney as needed because they're deemed necessary or the principal reasonably aid the board in its consideration of one or more topics to discuss pursuant to Virginia code section 2.2-3712 I move that the King George County Board of Supervisors return to public meeting. I move that the King George County Board of Supervisors certify by vote that only public business matters lawfully exempted from open meetings requirements and no action was taken pursuant to section 2.2-3712. Second.

All right.

So certify.

So certify. Mr. Bender. So certify. Mr. Davis. So certify. Chair so certify. Motion carries. We're back in open session. All right. Do we have any further discussion before we ask for a movement to adjourn?

One quick question. Did we have the secondary public comment? We did. We did it before the... That's right. Sorry, we were in there for a little bit. Yeah. Mr. Chair?

Sir? No one objects. I make a motion to adjourn the Board of Supervisors to Tuesday, June the 2nd, 2026 at 5.30 p.m. in the multipurpose boardroom of the Sheriff's Office. Located at 10445 Government Center Boulevard, King George, Virginia. Second.

Probably second. Any further discussion? None seen. All in favor say aye. Aye. Chair votes aye. Motion carries. We're adjourned.