City Council - Regular Meeting

To the flag of the United States of America and to the republic for which it stands. One nation indivisible with liberty and justice for all. Honor the Texas flag. I aliance to thee Texas. One state one and indivisible. Let's pray. Our most gracious heavenly father, we ask that you be with each and everyone here tonight. Keep your hand of guidance upon our shoulders that decisions made tonight will be for the betterment of our city as well as our residents and the people that reside here. We also ask your healing mercies be bestowed upon former councilman Bobby Slaughter who's in the hospital at Odessa. and we ask you bless everyone that's in here and in attendance with us this evening. We ask all of these things in your most honorable name. Amen. Thanks. Okay, we'll start off tonight with a little light reading proclamations. Uh first one that we're doing proclamation tonight is recognizing the month of April as sexual assault prevention month. Whereas sexual assault is a serious and widespread issue that affects people of all ages, races, genders, and backgrounds with farreaching impacts on survivors, families, and communities. And whereas every 68 seconds an American is sexually assaulted and one in six women and one in 33 men have experienced an attempted or completed rape in their lifetime. And whereas sexual assault prevention month is an opportunity to raise awareness, educate the public, and promote strategies to prevent sexual violence in all forms. And whereas local organizations, advocates, and volunteers in Kermit and across the nation work tirelessly to support survivors engage communities and promote a culture of

respect, safety, and equality. And whereas prevention is possible when individuals, communities, schools, and workplaces come together to promote consent, healthy relationships, and a safe environment for all. And whereas the city of Kermit stands with survivors and is committed to supporting the efforts to end sexual violence and ensure that all people are treated with dignity and respect. Now therefore, I, David Hullbrook, mayor of the city of Kerman, Texas, do hereby proclaim the month of April 2025 as sexual assault prevention month in the city of Kerman and encourage all citizens to raise awareness, support survivors, and take action towards creating a community free from sexual violence. In witness whereof, I appear unto set my hand and cause the seal of the city of Kermit to be affixed on this 24th day of April, 2025. Those statistics are alarming. Our second proclamation, unfortunately, is recognizing April as child abuse prevention month. Whereas children are our most valuable resource and deserve to grow up in a safe, supportive, and nurturing environment free from abuse and neglect. And whereas child abuse and neglect is a serious issue affecting communities across our nation with long-term impacts on the health, development, and well-being of children. And whereas effective child abuse prevention programs succeed because of partnerships among families, social service agencies, schools, faith communities, law enforcement agencies, and the business community. And whereas promoting awareness about child abuse prevention and supporting families in raising safe and healthy children are key steps in reducing the risk of child abuse. And whereas the month of April is nationally recognized as child abuse prevention month providing an opportunity for all citizens to learn more about the importance of preventing child abuse and to show support for organizations and individuals that are dedicated to the welfare of children. Therefore, I, David Hullbrook, mayor of the city of Kermit, do hereby proclaim the month of April 2025 as child abuse

prevention month in the city of Kermit, and urge all citizens to recognize this month by dedicating themselves to the task of improving the quality of life for all children in supporting the efforts to strengthen families and prevent child abuse. In witness whereof, I have here unto set my hand and cause the seal of the city of Kermit to be affixed on this 24th day of April, 2025. have any of our telecommunications folks here tonight? If you'll rise, I'll let uh Miss Karina read this one to y'all and we'll present it. Whereas public safety telecommunicators are the invisible heroes who serve as the vital first link in the chain of emergency response in the city of Kermit. And whereas these dedicated professionals work tirelessly behind the scenes answering calls for help, proving life saving instructions and dispatching emergency services with accuracy, speed, and composure. And whereas telecommunicators are the first point of contact for those in crisis, providing reassurance and direction in situations that are often chaotic, traumatic, and life-threatening. And whereas their efforts directly contribute to the safety and effective effectiveness of police officers, firefighters, emergency medical personnel throughout our community. And whereas the city of Kermit proudly joins cities across the nation in recognizing the invaluable and contributions of our 911 dispatchers and emergency communication profession professionals. And whereas National Public Safety Telecommunicators Week is an opportunity to honor and thank these individuals for their continued dedication, professionalism, and service to the res residents of Kermit. Now therefore, I, David Hullbrook, mayor of the city of Kermit, Texas, do hereby proclaim the week of April 13 through April 19th, 2025 as National Public Safety Telecommunications Week in the city of Kermit and encourage all citizens to

join in expressing their sincere gratitude and appreciation for the outstanding service and commitment of our local public safety telecommunicators. In witness whereof, I have here to set my hand and cause the seal of the city of Kermit to be affixed on this 24th day of April, 2025. Thank you very much. Thank you very much. Thank you very very much. Appreciate it. I'll have to turn around. Ashley, thank you guys for doing such a good job. Thank y'all so much. We appreciate you. Thank you. Next one we're going to do is Councilwoman Short is going to recognize our animal control officers. Have anybody in the audience tonight? Come on up. proclamation recognizing National Animal Control Officer Appreciation Week. Whereas animal control officers play a vital role in our community, enforcing animal related laws, protecting the public, and ensuring the humane treatment of animals in the city of Kermit. And whereas these dedicated professionals respond to calls involving stray or dangerous animals, investigate cases of animal cruelty, and work to educate the public on responsible pet ownership. And whereas animal control officers often perform their duties in difficult and sometimes hazardous conditions, showing compassion, professionalism, and a commitment to public service. And whereas their efforts help safeguard not only the welfare of animals, but also the health and safety of residents throughout the city of Kermit. And whereas National Animal Control Officer Appreciation Week provides an opportunity to recognize and thank these unsung heroes for the essential work they do every day. Now therefore, I, David Hullbrook, mayor of the city of Kermit, Texas, do hereby

proclaim the week of April 13 through April 19th, 2025 as National Animal Control Officer Appreciation Week in the city of Kermit and encourage all citizens to join in expressing their sincere gratitude and appreciation for the outstanding service and commitment of our local public safety animal control officers. dated this day and witness whereof I have here unto you set my hand and cause the seal of city of Kermit to be affixed this 24th day of April 2025. We need to make sure that's right in the box. We may need to reprint that. Thank you so much. Thank you so much. Turn around. Will you hand that to Diana? We need to reprint the last line. Sorry. Thank you. Thank you. All right. Our next one is recognizing Earth Day. Miss Judy Williams. Whereas Earth Day celebrated annually on April 22nd marks its 55th anniversary in 2025, serving as a global reminder of our collective responsibility to protect the environment and promote sustainable practices. Whereas the theme for Earth Day 2025, our power our plan emphasizes the urgent need to transition to renewable energy sources and calls for a tripling of global renewable energy generation by 2030 to combat climate change and ensure a sustainable future. And whereas the city of Kermit acknowledges the importance of environmental stewardship and is committed to supporting initiatives that enhance the quality of life for current and future generations. Whereas Earth

Day provides an opportunity for residents, businesses, schools, and community organizations to come together in activities that promote environmental awareness, conservation, and sustainable living. And whereas by participating in Earth Day events and adopting eco-friendly practices, the citizens of Kermit can contribute to the global effort to protect our planet and its natural resources. Now therefore, I, David Hullbrook, mayor of the city of Kermit, Texas, do hereby proclaim April 22nd, 2025 as Earth Day in the city of Kermit and encourage all residents to observe this day by engaging in activities that promote environmental sustainability, support renewable energy initiatives, and foster a deeper appreciation for the natural world. And witness whereof, I have here unto you set my hand and caused the seal of the city of Kermit to be a fixed on this 24th day of April, 2025. Anybody here from Earth that wants to accept that? We have uh two more left. I'm going go ahead and and just make a note that Mr. Juan Valenuela and JNR Electric is off at our girls softball playoff game. So, we're going to move this one to next month and then we'll move on to our last one. Chief Penated, do you mind coming up? All right. Congratulations and recognition is being presented to fire chief Ivy Peneda. The city of Kermit proudly extends his heartfelt congratulations to Chief Irv Peneda on your selection as the new president of the Perian Basin District Association of the State Firemen's and Fire Marshals Association. Your leadership, dedication, and unwavering commitment to the fire service and public safety have rightfully earned you this prestigious position. This achievement is a testament to your hard work, experience, and the respect you have garnered among

your peers and fire service community. As you take on this important role, we are confident that you will continue to make significant contributions to the advancement of fire safety, training, and the support of all firefighters and first responders in the Peran Basin and beyond. The city of Kermit is proud to have you as a leader, and we wish you continued success in your new role. Your service to our community and your profession is graduate is greatly appreciated. presented on this 24th day of April, 2025 by the city council of the city of Kermit. [Applause] Congratulations. Family come used to be a big deal. I guess it still is. Family, y'all come on up. Get a picture real quick. Yeah, I think we had was the last one 20 years ago. Exactly. 20 years ago. Wow. Good job. That's awesome. Great. Thanks again. Thank you. You want to make a speech? Speech. public comments. Do we have anyone from the uh public that would like to speak at this time on anything that's not on the agenda? Okay. Is Slater ready? Do you know? He said we can do it at any time. Okay. Okay. I think at this point in time at 6:43 p.m. we'll go ahead and adjourn into executive session. Like to remind everyone the cameras and audio is running. Uh and I don't think it'll be very long if you want to hang out. We should be right back. 6:43 p.m.

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Yeah. What? But today 7:35 p.m. and council has returned from executive session. We have no matters to discuss. So we'll move on to item number 14, which is our consent agenda. Just want to take a moment. I know you've already looked at it, but if y'all want to review and have any questions, take a few on page 10 on the bills. It says there was uh Johnny's car opening. Is this the Explorer that has the door kind of ripped off or can you tell me what happened there?

Yeah, we had the commissioner Victor call us that there was young lady by the car. So service we Okay. Why why are we paying for baby money to for baby showers? Oh, I think that that was the employee that we had that was having a baby. It it's very similar to parties and stuff that we have for employees, lunches, stuff like that. I think they put baby shop. I think that was the food that the city pays for that legally can do that. It's just a part of the We have a employee meeting that I mean just 56 bucks but still I didn't know that. When is the next JNC leadership consulting and can any of us sit in on it? Charles. Okay. That's Charles. He did some leadership development training for the team. And as a matter of fact, yesterday was our last day. Oh, okay. Yeah. So, we did that. We went through and finished it. Is there a reason that they're charged like some of them are charged together and some of them are charged separately? I think Um, I'm on 11. I'm about halfway down. There's a 7538 charge. And then there's multiple through here that are like,500. So, I just didn't know how that was being charged out.

Well, Caesars was 1500, too. So, so did y'all get something different for 1500 as opposed to the 7500 for Nate Chief Tony? Yes. On the 1500 375 375, you see where it says Mercer bags. That's for resource office. Okay. So, that was the same training. Different training. Oh, different training. Yes. This one's going to be held in San Antonio, but we have to pay for it now because the school is getting filled up. We didn't take that one. We have to wait till the next school year. Okay. I guess I'm just trying to understand how many people were trained because, you know, it cuts off the line items. Yeah. I just saw it right now. The way that that he build us, we had two classes. We had class that took place in the morning, okay, and class in the afternoon. So, the way I'm looking at this, he build us based on uh where we were at morning or afternoon like this. I'm in the first one, but I wasn't in class with chief. So, okay. It was built according to my apologies now based on departments. Okay. So, Um the one on page seven where it says yes you look at the one on page 11 that has chief Tony that's in 15 which is okay built out based on the department okay and that's why manuals and Caesars are separate also okay so she broke it out based on because they each have their own training budget okay training budget all right thank you

on page one. I I just wanted you to clarify the is it earwing irrigation production fertilizer herbicides is that just like cemetery. So what we did is went out and Alfredo worked with the uh the young lady from Union and said, "Okay, we need to get herbicide fertilizer and everything for the year." And so we went out there and bought like 18 pallets, 17 pallets, something like that. If you go to the water department, they got all the pallets in. So we went out and bought them all in one fell swoop. And so we did that so we can have for the year. Sure. Uh and I think that you'll you'll see something come back because we budgeted 000 for chemicals and I think this one ran us like what 31,000 29 and so we still have some money left on it but that's what it was we bought everything we need for the year okay that's why it's so high on page 14 where did we get hell damage oh my gosh I got hell damage from July 4th of last year just got back may have been y'all's golf tournament right mile a mile That's what it was. It was It was last year's health damage. Just so you know, we just got more H damage. Right. Right. Figured that was um on page 15 on the JNC leadership consulting. Martha's on here. Was this before she left? That's got to be Terry,

right? That's why I was it was probably coded under her name. We'll follow up with that one. Okay. On page 25 there's um the refunds. Is that people just getting their deposits back? Okay. Do we kind of try to see if somebody in town has something just cheap as say Northern Tools or something or we just say, "All right, we're going Northern Tools." We do buy stuff locally that we need right away. Uh if it's that we know we're going to need that's not we go where we know that the less we question came up last about Amazon. Yeah. So, and so I think that Caesar was saying we buy as example gloves from Amazon a pair. Yeah. Three something a pair. Three something a pair, but locally that same pair is going n or 10 bucks a pair. And so again, and I understand we want to buy locally, but we're also trying to stretch our dollars as far as does Caesar and Goober over there, they even need gloves. It's for our hands. Oh, makes your hands for your hands. Makes sense. Not your hands but your hands. Yeah. So we make sure that they get what else is working. Okay. On page 33 the level hammerheads are these fence damage from trash truck or water department or Yeah. So we have sometimes they drop a

dumpster. I think we had one in a brick fence. Okay. Is it the same driver? Unfortunately, not and we're still in reimbursing Tony's. We hadn't got that situation done. So, well, we thought we had and I signed a check matter this week and I went I thought we were done paying Tony. So, okay. They're supposed to be working on that. Yeah, because there was a wax in the in the bills, too. So, you'll notice waste cards, the police department are using the waste cards. Okay. The other vehicles are still using corals because we'll wait for the waste cards to come in on the others. But the sanitation trucks will start having the waste. So, we'll completely away with it for sure then when that happens. But I know that she has been counled on not using I don't know if there's problem with the card or what that was. And then on page 36, we paid Tommy Gonzalez. Is this for the previous session or for a coming session? No, that was the um that was a wrap up of the strategic planning that he was doing for us. Okay. So, that was the meeting we already had paid. Yes. Okay. That was what he And just so you know, I'll be bringing in the next meeting another professional service agreement with Tommy Gonzalez, which will take us to the next level that we're talking about actually implementing and putting strategic plan in place what we needed to get that done. At the same time, moving toward that fiveyear budget that we talked about, talking about the CIP there as

well. So, we're looking at looking at doing that and that'll be a year contract on page 38. Is this all the KCD deposits that we needed to do? On page 41, there's the the GL account. What exactly is master lease payments? That is our vehicles. Okay. Okay. That's what I thought, but I wanted to make sure. This might not be the time to ask it, but we always seem to ask the credit union for help. Do we even have any money over there? I believe that we've got employees that have that were paying you money their check for loan that they have employees again. because of the city. Okay. So, you can't put anything over there. Anything on the minutes you been able to look at or investment report? Any minutes?

These are all writing on her. Could you tell us what you took from the JNC? leadership training. What I took from it? Yes. Well, um I learned that uh we teach this like at the start of it uh you can't do it yourself. Your hands make you look good and stuff and and uh I learned you know that they teach you I uh I need to get to know my hands better. you need to know. If I get to know to them better, I can find out what their strengths is and what their weakness is in. And they teach they were teaching us how to communicate better with them. And um good that's the most important thing is is especially communicate with each other and stuff and they show us how to um steps on the you know you know how how to go about you know when you want If you need to reprimand them or discipline, let them know that you're not reprimanding them or criticizing them, but you're also letting them know what they're doing good and and all that good stuff. Constructive criticism. Good. Criticism. Sounds like I got a lot out of it. Yes. I put him on the spot, Kelly. Like that. I like it. Thank you, Mike, for setting that up for them. Thank you, Hime, for setting that up for them. Give you just a few more minutes to look over those minutes and we'll take a motion to approve the consent agenda.

Kelsey, did you ever talk to Dan? Yes, I talked to Dan and let Diana know that he was interested in continuing to serve. If everyone's ready, I make a motion that we approve the consent. Agenda A, B, and C. I'll second. We move a motion and a second to approve the consent agenda. All in favor? I. Any oppos? Thank you. Moving on to item 16, new business. Uh, first item under agenda is discuss and consider the purchase of eforce police citation system. citation system that our citation solution would be able to issue citations off our cell phone. This one is secured. All the information is stored in the cloud. Pretty much it would cover what we do right now. cops were numbers trying to get from a problem. So we started solution between this one and another one that we citation wanted to prove by the sergeant or the office integrated. So is that something that Cheryl also had? So what it

is replace what they currently have copying in copy there's an interface from that goes to the municipal court system the entire technology citation integration system but the concern that we have is that the current vendor that we have as mentioned has been in bankruptcy several times now to get in the support. Uh so that being the case they the start looking at different software system. That's what you have here. It includes an interface technology. So Gabby and Tor will not see a difference because they're just importing there. It's going to import right into the current system that they have. So they won't see a difference in it. It won't affect and it it has everything that they need to do there. Yeah. So right now what we have when they citations it goes up. It doesn't We're going to go back to chasing citation. No, we're not going to change citation. Understand that right now the way that the that the system is set up on the municipal court side with technologies what Gabby uses and to set do everything like that. The only information that she gets there comes from Cubs. Okay. And so it's once they hit the button, it's sent over to CO from COS to technology. This is going to be the same exact process. It's just we're using now it'll be through eforce. So again, once we get implemented, it's done and we get it talked into Tyler Technologies. Again, Gabby will see the same screen that she's always seen and the same information in there because it's being captured still but through a different That's all it is. So, we just be eliminating copyc and going over to and copy

expires in October. Okay, that was my next question. It expires in October in order for us to move and try to get on with a new program. We have to jump on it now so that we can go through the process. They come, they train us, they set it up for us and come September, beginning of September, October 1st, we're So, will we be paying for two programs at the same time? No, we'll start paying once we switch over. So, you don't you can terminate that contract early. It ends It ends at the end of Is this going to Is this going to take till And so we don't start paying We'll be making that switch right as it is. So we don't pay anything till then. Correct. Why do we want to keep something for another six months that we can't get support on though? So that we're not paying twice maybe because we're the contract's already there. The contract will see already in place, right? So we're bound to that contract until it expires October one. Okay. Yeah. What we're looking at the timing of the new system will begin when the old system ends. But it'll be ready to be implemented day one if we do it now. But if we wait, we're going to be six months. Okay. And then you said you had another one. This one you said you were looking at two. Is this the better of the two? This is the better of two. So I don't know if you remember in the March meeting it was on the agenda and then we asked for you to not consider at that point in time because we had another vendor come forward saying, "Hey, I've got a system." So the Okay, let's wait. Let's look at their system. They didn't like it as well as they liked Eforce. And because Eforce knew

that we were looking at the system, if you go back and look at your your last agenda, it's dropped for 50,000. They dropped the business. That's good. Yeah. What was the difference? It's like what what made the difference for you? So that one was not going to allow me. For example, if I have a report that has to be completed, I can work on it from Austin if I'm up there trained to home. Okay, that makes sense. Why isn't Tony here to present that? Nothing against you. Shouldn't he be here? Shouldn't be the chief be here. I've just never asked, but I can ask. That's just me. I don't know what everybody else I think before haime the chiefs did not regularly show up. Really? Okay. That's all I know because he was here. He was supposed to. He was just busy. That's nothing gets you. Yeah. I just never any more questions on E4. Motion. Make a motion to go ahead and purchase the presented and it was $81,11429.

Motion. We have a second. Second. A motion and a second to approve the purchase of the eforce police citation system for 81,11429. All in favor? Any opposed? Next item up is resolution 256 which is to amend the contract use of the current civic center. I believe in the January there were discussion about the civic center and the cost that we were charging for it the rental fees and so I believe at that point in time was the consensus to the council was to look at the fee that we're charging and believe that Chavez was going to take on that task. So, working with her, we've gone through and she did some research and give her all the credit. I only feel like it, but I will. We're looking at changing the rental fees. So, basically, the main hall, which is the larger, would be $750 a day to rent. There's a $200 refundable deposit. And basically what will happen is that when they rent it, we're looking for them to simply throw all the trash away, kind of pick up some, not deep clean like we require them to do before. But on if they do that, they get the $200 back. U the cleaning fee will be eliminated because we do have Naomi Dado now that goes out and cleans. So that will be done away with and working with Diana and Naomi working together will determine if the $200 refund will be given back to them based on what they see when they go back out there. Uh we are looking at charging for the small conference room $150 a day because we have had individuals want to rent but they want just that conference room. We

didn't have anything for so now we're looking at having having that in there. Um the effective date on this will be May 1, which should be next Thursday. We think it's probably a good time to have it just in time for graduation parties start out and it's going to be less it's less than what it's been in the past. We think at this point we can be start. Do you know what the county's fee is? It's like five 550 300 required deposits 500. You get that back. Are we charging too much? Is my Yeah. Why don't you go up on the on the daily rental? You know what we were You know what we were charging prior to these price changes? 1250. We were charging 1,200 to rent. Right. I know because we rented it, but I mean that's why we were taking away the cleaning fee because it was too expensive. So why did we go up on the price? On what price? The main hall for 750 per day. But it was 12. It was 1,200. We went from,200 to 750 counties counties book May, June, July. Not going to tell you where I got information. And you said there 300 of the $500 deposit right there. The handwriting looks familiar. So it's 300. Go lower. 500.

Is it rented? We've had parties and stuff. I mean, people are actually paying that 1250, but I mean, when you yourself don't want to pay, we have to make a change. We're talking Anybody officed in those two offices that we have there? The offices were originally built one for the current chamber of commerce. They have a key to it and they they actually use the comfort room for their meetings there now. Okay. They don't use the office. I think they use it in the future for them. The other is being used in the event that city staff need to be there. No one ever. there in case they need it. Can we put a trash can between the two bathroom doors? Every time I'm there, I find myself because I open the door with the paper towel not having a place to throw it. Does everybody else feel good about lowering it? I think it's too high. I'm just me, you know, just I think it's too high as well. But okay. Could we go lower? Whatever. Council. Okay. Discussion and a motion. Okay. We went from the conference room at 150 to whereas prior we didn't

we didn't have a board and then the the room, kitchen and patio is 750 down from 1,200. Yeah. And then the entire facility is we don't have a price. We don't have the price for it. Okay. And then no cleaning cuz see I mean so before we did we did the 550 and the 300 for the cleaning. I'm looking at the entire facility. 550 and 300 that's 850 plus the 650 deposit right so I I assumed we were going to take away the $300 fee and just do the 550 which is the and then the 200 deposit would be the 750 But we don't have a clean fee now. Right. Right. That's the proposal. This is what it used to be. The contract's what it used to be. What we see here is what it used to be. So the main room in the kitchen used to be 400. Is that correct? Yes. 400 plus 300. But that entire facility was only 550. Plus the cleaning plus the deposit, right? The deposit's going to stay in place, I think. Yes. Well, the deposit is 200. Oh, okay. I got you. Everybody gets their deposit. I got you. They cleaned it all up.

Yeah, I got you. Okay. Whereas before the deposit of 650 was that being reimbured back to them? Yes, it was. That's a good qu. So, is the conference room rental deposit also 200? The way it's currently written proposal. Okay. Yeah. I think keep deposits all the same. They're going to get that back anyway. Okay. So previously the conference room rented for 175 plus a one time 150 ft. So 325 400 and 300 for the main room kitchen patio equal 700 and the entire facility was 850. So could we do 650 when that's still pretty high but so change the room, kitchen, and patio to 650 or you're proposing to change it to 650? Yes. I mean, to me, that's still too high. I think it, you know, the 550 was good. 550 for everything, including the deposit. No, 550 plus the deposit. Okay. for the your main room, kitchen, patio 550. Is that what you're saying? Yeah. I mean, if you're just going to do the main room, kitchen, and patio, then I mean, or do we just want to rent the whole the entire facility out? Then you're going to have more cleaning.

Okay. So, if we do the room, kitchen, and patio for the $550 and then the $500 deposit. Oh, no. $200. $200 deposit. So, specify what we do entire facility. That means the conference room. That means that everything. Okay. So, we don't have an entire facility rental. I think we need I mean on our pricing, right? So, maybe maybe You did the main room, kitchen, and patio for the 550. And then then if you wanted to do the entire facility, then do that at 750. What do y'all think about that? I like that. I think entire facility 750. Yeah. So it' be like if they did a safety meeting and needed that for something besides the main facility, they would they would have it, right? 750 with the 650 deposit. No, the deposits are going to be 200. All 200. I was looking at Yeah, that's what it used to be. So 200 for the deposit across the board. 600 and then 600 for the main room, kitchen, and patio. No, 550. do the main room, kitchen, and patio for 550 and then the entire facility 750 for 750. We're good with 150 for just the conference room. Yes. Okay, I think that's good. Okay. What What else is in the entire facility besides the conference room and the main hall? Kitchen and patio. Bathroom. Okay. So, main hall now will include the kitchen and patio. Yes. Is that right? I

believe the main hall already included the kitchen. Yeah, it did. Just didn't do the the conference room. Yeah. So, that's that's what I'm saying. If we do I can rent out the main hall and the conference room separately for 700, but we're going to tell them we'll let them have the whole thing for 750. Charge them $50 more. They want to rent the whole thing versus Okay. Does that make sense? So, you need to make an adjustment. You want to do 675? Whatever you want to do. Just needs to be not more than Exactly. I'd go with 675 for the entire facility. Okay. She's still going to deep clean the kitchen though, right? Yeah. Okay. But this is, you know, the the deposit is if they, you know, leave the decorations up. Yeah, leave the decorations up. If they leave stuff spilt all over the floors, you know, then they wouldn't get their I'm assuming what what is your proposal? 550 for main hall rental, which includes the kitchen and patio for the main hall. Yes. $200 deposit across the board. No cleaning fee. $150 a day for the conference room rental or $675 for the entire facility. That includes everything. Mike, is that enough to cover insurance, labor, whatever? Okay. I think it's going to be I think these processes it'll be easier to rent it out. Well, and then if the community center is booked, immediately going to, you know, come here. A reasonable option, right? Yeah. So, we came down $150 from before on the

main room, kitchen, patio. Yes. Okay. Yeah. Okay. And we can always in the future, you know, revisit this when we see it's not working or Sure. So, the main hall rental that was 750 for the whole thing. It was 700 for the main thing plus a $500 deposit. Looking at this page, it was 400 plus 300 cleaning that we charged no matter how they left it. Yeah. So, it was 74 and now it's 550 $200. 875 for$875 and then they get the 1000 back. That's the way I'm Yes. In the conference room, it's going to be$150. Yes. And then we'll give them back 200. Okay. And then the main the main room, kitchen, and patio. Yes. That would be 750 with a 200. It's 550 plus 200. I'm good with that. So, it's 7. Yes. All right. I'm going to read it and somebody can make a motion if they want. Uh, agenda item 16 is to rec is to consider resolution 256 with the following changes. Main hall rental, $550 a day plus a $200 deposit, refundable deposit. The conference room rental, $150 a day plus a refundable $200 deposit. The ability to rent the entire facility for $675 a day plus a $200 deposit. This will become effective

May 1st. Any rental reservations prior to this date will be under the old pricing system. So, if anybody wants to make a motion or any changes to that, I'll make a motion to accept the changes as the mayor just stated to go into effect um on May 1st. I'll second. Have a motion and a second to approve resolution 256 with the amended changes. All in favor? I You got it, Diane. Okay. Thank you all very much. Our next item agenda is to discuss and consider resolution 257 which is to replplat North Spruce Street between West San Antonio and West Waco and North Hall. Mike, you want to give us some background on this one? Yeah, council. the uh spruce street project that we have been discussing which is the uh CDBG grant that we received from TVA. Uh if you remember we had to go through because the properties were as the legal term county and we had to go back there and correct all of the property and so um Park Hill went out and got everybody to approve and say yes we want to do that. So they went through and they replatted the property and I believe that you have the map with you given to you which is basically it was the map that was given to you that basically now shows the new property lines that will line up that will now allow to go through and put that street in that will be paid. Uh so the lines are now clean. They are actually all in with where we are currently at um and based on what that street is. And so this is a this has to

be done based on our plan and zoning ordinance that we have. We have when there anytime there's a got to be approved by the council and once this is approved and they'll notify TDA that those property lines have been replatted and then TDA from my understanding will go ahead and give us approval to proceed forward and then we will go ahead and begin that project. The next agenda item talks about the advertising. This agenda item is to replant all that property so we can continue to progress with they all everyone. Okay. I move to approve resolution 257 to replat the lots listed above for the spruce street project. Actually, is is that right? Is it 257 or 257. Let's get 256. I I'll second it. A motion and a second to approve resolution 257, which is the replatting of the specified lots. All in favor? Any opposed? Motion carries. Now moving on discussing consider authorizing city staff along with technical assistance for Park Hill Smith and Cooper to begin the bid process for TDA CDV23-0394 spruce street project. This is a follow of the previous agenda item. Uh now that it's been approved, we'll let TDA know and will now begin the process of advertising it and we can go ahead and get a contractor lined up to pay that. And this is setting aside the uh schedule for the advertising uh receiving of the bids and then go ahead and selecting a that the uh I would make note that we

are looking at the bid award not to be on May 22nd but actually be on knew where I was looking. Where will the bids be turned into? on Friday. Okay. And then they'll bring Okay. Or do they open them up over here? They'll open them up here. Up here. Okay. They'll bring them all over here. Okay. Any further discussion on this one? No. I make a motion that we begin the bid of allow Park Hill Smith to begin the bid process for TDA. A second a motion and a second to authorize city staff along with Park Hill Cooper and Smith to begin the bid process on TDA CDB 23-039 Park Spring Street project. All in favor? Any opposed? Motion carries. Okay, moving on. discussing consider ordinance 251 which is a petition by Kermit MPS LLC to be released from extra territorial jurisdiction council this is when we're talking about NPS it's the holiday end they have petitioned to be removed out of the ETJ for the city of Kermit uh there was a bill filed in the last session by Senator Paul Benort Senate Bill that allows property owners to petition to be outside of the city limit even though they're inside the

ETJ. So, we had a petition that was submitted to us. I will make note that based on the way the Senate bill is written, the uh governmental entity, the governing body uh has to take it up within 30 days. If it's not taken up within 30 days, and 45th day it goes into effect. Basically what happens we take it up we accept the the petition nothing to do about it and then because of the fact the way the way our charter you'll see it again in the main twice but just know that on the 45th day they're outside even we say we're not doing don't allow it just wait for the 45th on this ordinance. Um, it talks about the property listed in exhibit A and exhibit A is completely blank. That should have been failed to send it to Diana. I've got that. It's basically the legal description for Holiday. And is it just Holiday in or is it Oceanfront 2? Because they're the only ones that petitioned so far. Did we make a map? Yes. Yeah. just that property because um the property owners for oceanront they own all the way around but it's just that piece of property right there right but if you look these people up they're tied to ocean front so I just wanted to make sure the people that are in ocean the attorney they dealt that I dealt with Raldi he's based out of Dallas So, so where's their water sewer come from? [Music]

We probably shouldn't discuss this in council. Yes, ma'am. Can I ask a question? About what? The petition that's the upcoming election, right? Well, the upcoming election for that is this is a bill that was passed by Senator B in the 2023 session. So So what's the pros and cons? Um, in this particular case, the pro for holiday in is that they will not be charging the 1% for the city sales tax, which they don't anyway. And they will not be charging the 7% for the hotel tax. So, basically, their rate is going to be the room rate plus the 6.25 state county. So we lose the current hotel motel that we get from them. We lose the hotel. We're going to lose it no matter what. So that's basically what it is. Yeah. I don't think it's the one that was mentioned in a call that I was on today basically said we gave cities the authority to do certain things historically and I want that back. So there's a move to remove the jurisdiction from you may see some of that once session is over. That's what district one

session pretty much hands are tied. Yeah, pretty much hands are tied. our senator. Yeah. No, that's first thing I said. Okay. So, any further discussion on something that our hands are tied on by our lovely state? Just can can we please include exhibit A? doesn't say anything on the agenda about exhibit A that we can do. Yeah, there's no legal description, so I just want to make sure that gets added. You want to make the motion? I'll make a motion to accept um item number 14, exhibit E, about the um um Ordinance 251 petition for the NDSLC for removal for external jurisdiction. I'll second. We have a motion and a second to consider ordinance 251 which is petition mccur NPS LLC to remove themselves from the ETJ. Uh and the notes been made. We want to include the exhibit A of the property discussion that correct? Yes. Okay. All in favor? Any opposed? I'd like you to make sure that gets added. Thank you. Okay. Last thing under new business is item F, which is discuss and consider a contract with Liberty Fireworks. This is a follow discussion concerning Chamber of Commerce when I'm talking about holding the Fourth of July direction of the council for me to go out and get information from the fireworks.

They have proposed a $24,000 total cost of the show which includes I believe 21 minutes with choreographed music that'll be put in there as well based on the conversation I've had with Chamber of Commerce. Uh the fireworks will take place on Friday, July 4th. How are we going to get the music out? They're going to hire DJ. Who is Well, they're going to hire bands. I believe there's going to be a DJ that the current permanent. Okay. Because I noticed in their contract it was not initialed on that line. So, I just wondered how we're getting. It'll it'll be just we'll give it to the after reading this proposed show segments though. Whoever wrote this should not be doing fireworks. They should be writing full full length novels. we used in the past last year. Any further discussion on that one? If not, I'll hear a motion. I move to approve the contract with Liberty Fireworks in the amount of 24,000. Second. A motion and a second to approve the contract with Liberty Fireworks. All in favor? Great. Moving on. Staff reports. I'll give you all a second to look at those and then prepare any qu questions you may have. Are we making um are we going to take

more metal from out of the talked about the plan is that we get all that know that we took three plan is I was telling the executive team is that we will take that money from the middle And I'm going to use that money to pay to haul up tires. We have to pay for the tire. So that way we just rotate that money through there. I anticipate we probably have double digit numbers still left with us to haul off. So I think we may have enough money to pay to get all the time. Is Monsan the best rate for scrap? I believe that we check Well, I know it's the closest, but is it the best freight? Well, whether I mean, I'm not sure if it is or not. I think you check it. It is, but we also have to take in the cost of the time and the mileage. We have to double the time. So, we're spending time doing that. Cheryl, why are your reports all NAS? Is she alive or No, no, she is. Okay.

Can we can we switch the system or like is there another way around this? and then she was in the process of showing Gabby took the other position. So that's the reason that the court reports but also I don't know if you know but the investment report that's another one we got I called her yesterday I'm sure you got a pretty good idea of where you're at if you want to tell us some of those numbers. Oh I know how much I've brought in. is it? Sure. Since I asked you, I was I'm still [Music] um brought in 43,1 issue. There were 203 cases of 54 and 384 last week. Gabby trained Gabby went and tested to be a certified clerk. back. I was in school all last

week. Come home. We had call on the 21st on before I left. We had court on the fourth. We had three cases and then we had trials. We had five at that day was pretty heavy. We do have six cases that have been brought to us again from 5:28 and I think it's going to start. I came to your docket hearing. So the FTA is at the failure to appear. Correct. How do we have four three four failure to appears because they have four citations. Okay. Okay. So, what's our next step on that? Already. Okay. Okay. And that's how we're getting then these 54 warrants cleared. Okay. I see. Well, the warrants are cleared when they're arrested. Okay. Okay. Okay. Thank you. Trying to understand the whole cycle. Some training that took place I heard yesterday. I think today the probation brought in a lady

from and we had it wasn't it was anyway we had we were supposed to have about 40 but I think we had and it's basically it's real critical when we're citra and you got to be real careful what you do with juveniles and how you handle how you train. That's great. I'm fixing to set up another one that was working on county attorney's office of our pre-trial fund. So, it's not driving all they're asking. It's the easiest for everybody. It's a win. They just charge us for mileage. So, you felt like it was a pretty good end. I think it was everybody there. I mean, they questions answers. I mean, it was really good. I liked it. I think the guys did. Awesome. That's awesome that you're able to bring community together on that, too. Any other notes off the other reports you'll see? Going to ask about the police truck that's riding around on a donut. It is a police truck. And then the the car that it looks like the door was ripped on it. What happened

there? Are you sure it's Yes, I'm sure it's our new police car. Yeah, it looks like the front fender's messed up. Looks like the door got overextended. Yeah, I think it was an accident. Okay. Okay. I just want to make sure we have big tires for everybody to run around on. No, we did. Let's get it airfield instead of jelly field. Okay. All right. Any other comments or questions on staff reports? Y'all I'm going to mention it again. I know Mike getting tired of it, but we still got Hime Rio's chief of police. Well, technically he is still chief of police. Now Tony is the one assistant chief and he is moving and transitioning into taking over the day-to-day operations, but he is still technically the assistant chief. Well, I thought you told us he was the assistant. He is the assistant city manager, but he is still the chief of police for the city of He's holding two hats. I guess I misunderstood that. and Tony and again no nothing with you and the salary is split I think remember right yeah administration Tony don't need to be here then well I mean we can have him here I mean because he is one doing the dayto-day operations transition to daytoday operations for the police department we just finished the office in the back where's going to move into

So we've been so basically over to the admin side, but he will still be chief of police until the chief of police. Did you tear out the carpet back there? We're going to do it on the walls as well. Okay. And thanks to the guys scraping the curbs along Underwood Street. Needed it bad and it looks so much fresher. I did have one thing. It seems like our calls are are up. You know, normally we'd have one or two a month. This one has got one, two, three, four, five, six, seven, eight, nine. I was just wondering is it is it caused from like are we got lines collapsing or y'all just digging stuff out? People are getting in the I would say it's mostly like the dumping the collecting becoming like Yeah. And the only way to to alleviate the problem would be maybe start like a maintenance program on putting some maybe some of the lines on the on the work through the main and eventually break it up. Okay. It just seemed like every month our calls are getting more and more I just I didn't know if it was we had lines that were collapsing or or if it was just debris that y'all are digging out that's that's that's accumulating. Uh there might be a couple of lines but we try to fix some of that out but mostly it's

going to be like and you also got to remember nowadays it's not only paper you got the white which are node once you put them once you flush them through it will work it way down into the news station for example and there becomes a problem it's a problem in the lines a But we had that problem out at the hotel and they were having to go out there and clean those pumps out about every two or three weeks because they get stuck up from those wipes. Yes. There's like a I should say on the CO2 station which is the the biggest facility where everything And then we pump it into the pond. And um here about three weeks ago, it just got so thick that it was pulling the uh the floats down and they were making it not work. So we uh slowly building it up. Uh thanks, we managed to get some people from Odessa that alleviated the problem. Didn't solve the problem, but kind of helped us uh get a hold on the on the system. uh my crew after uh I instructed them to go ahead and uh uh bottom uh bottom it out and force it to take a little bit at a time. I mean and that's how we can do like I told you on operator one a week while you're on you are to uh gra it all the way down and push it up maybe I'm hoping I can a little small little bit of it and through a few months it'll be completely fine.

I think if there's anything we can do to maintain a little bit maybe five I have to eat it and it help. Maybe we can add that to next year's budget. Great idea. Good idea. Are you not causing problems on down the line with that? No, sir. Because I think it does it'll take the bottle of grease and it'll discover it turn into like sand, you know. But I'll walk up to it and we bump it out and uh take it out of the an issue but we can there we can either once we get it to the base we can uh what we do we put in a in a barrel we put on the hel so there's ways to do it but it's going to take a little time and I can't

I have a question on the two different reports that I got for the public safety. Is the accurate number for dogs carried over 43 or 23? 23. Because I got two different reports. One says 23, one says 43. I think that's the one we got right before the meeting. 43. 23. Yes. And then the one you put on top said 43. 43. Okay. What's the difference? And then tell us about 24 dogs going to rescue because we've never had that many. Couple of them were sets of puppies. Maybe they got that number up. So, I can't remember on Facebook. Never on these reports. 3 2 0 5 1. If it's 24, that's a good number. 21. And thank you to Terry. I see code numbers are up. Okay. Any more staff report questions or comments? All right. Take that as a no.

Moving on to 18. Any public comments on any items that were not on the agenda? Anybody? All right. In closing, uh, any items from council, city manager Romney, you'll start on your side and come across. I just wanted to thank everybody that came out and worked on a successful day. I had to cut out about 12:30, about 1:00. And um but it was it was it was a lot of work put into it and it paid off. We still got a ways to go but 27 and a2 tons 27 and a2 and something that's another good number that puts us over 100 tons I believe in the last two years. That's great. It's a lot. We still got a way to go, but it was it was impressive. I want to touch on the cleanup, too. Um, is there a way we could encourage people to go to the cemetery and remove the raggedy flowers from their loved ones graves. And I was out there this week after the hail and it was just a a a mess. And it's no through no fault of our staff. It's just people leave this stuff out there and don't think about it being glass that gets broken up. And yeah, I haven't been out there since it held. It was a mess. It always is after a hell storm, but I was out there on Easter and I I know that I picked up around and when I went to throw them in the trash, I could tell that there had been a lot more people out there cleaning up because, you know, the trash was full with stuff. But There's people that, you know, won't do it. There's instead of cleaning up, they just keep

adding to it. And we can follow after hail storms or other events, maybe we can throw something on social media to Yeah, just as a refresher because I think people just don't think that is out of sight, out of mind for most people. So, anything else? I don't have anything else, Miss Karina? I don't have anything um other than if we could just continue to use our social media updating our city uh website with any events meetings just kind of keep engaging people not only on our because not everybody has Facebook even on our web page we can continue that's Thank you. Mr. Like Kelsey said about the curves that looks good. I'm glad y'all are doing that. Appreciate Manuel taking the initiative on the sewer lines on the water and all that. I'm not saying the last guy did, but I'm just saying appreciate that. Anything? Um I just I wanted to um I haven't been by there, but Have you all worked on the fence around the little dog park? Has anything been done on that yet? Just so you know, that's one of the items that next budget cycle. Okay. Go through there. And actually, I would like to propose some little bit of an upgrade. Okay. Something a little Yeah, that's a good idea. Will that be included in our master park? It could be, but right now looking

ACM, you have anything, Mr. Mike? Uh, we'll let you know that right now we have a zoning commission meeting scheduled for Wednesday, May the 7th. We are going to be working on trying to get a VA meeting also request on May 8th which is Thursday May 8th we're looking at a special city council meeting which will be to canvas the votes coming out of the election of course as you know we are currently in early voting from Tuesday this past Tuesday until next Tuesday uh voting from 8 to 5 and so city hall will be open tomorrow from 8 to voting. You want to come out, you can vote in the actual election date next Saturday, which is Saturday, May 3rd. That's the actual election day. So on Thursday, May the 8th, we will the votes. Immediately afterwards, we're looking at having a KCD meeting and so we begin pushing that a little bit forward. I think that there's some information that needs to be put out to the committee in order to make sure that stay on target. So that just so you know that's going to happen. You mentioned earlier what time the special meeting will be at 5:30 and then the KC will meet will be in you mentioned earlier about the leadership training. I want to let you know that um the the executive team and I have been going through we finished already a book called Leadership. It's based on the race up in Alaska leadership principle from that. Um and so we finished that book. We're now about to start our second book that's called Be Our Guest. It's based on the Disney experience of what Disney has done in order to provide that customer service for all the patrons that go out there. We want to try to that same customer service principle here at city hall for our citizens because they

deserve that as well. And so it'll be another book that we going through and we'll start that on the second week of May. I wanted to know also that we're doing that with the executive team and then Hime and I are going to take the managers and supervisors that we currently have here at the city and we're not going to start the leadership with them. And so the plan is is that as one book is being done with the executive team then that book will now then go to the next uh level which be the managers supervisors and they'll start on that book and then there'll be another book that the executive team will take up and it's all about leadership development. One of the things that they also going to go through in our first meeting with the executive team is I had them all do a dis assessment which is basically a personality assessment and so they they all did that. So we're going to go through it in our meeting in May and uh my plan is to give them some scenarios of how they would handle certain situations based on their personality type because if I give them scenarios they're all going to approach it a little different than what someone else will approach it. And so I want to kind of give them a scenario and see how they would handle it, how they would do how they would talk to one person who was a C, how they would talk to one person who was a D and everything like that and then give them those scenarios and know how to go out. That's one of the things that we're looking at doing. Um I will let you know also that um couple weeks ago I want to thank the council for allowing me to go but I was in Gettysburg Pennsylvania for the Gettysburg Leadership Institute and it was a leadership conference that we went to. We actually were on the on the field where the battle of Gettysburg took place there talking about the battle itself and how leadership principles apply to it. Very good very interesting. learned a lot out of it. As I was telling some folks, it was Pennsylvania was like 40 degrees 42 degrees for the one day and it was raining the whole

time. So, I didn't take enough warm clothes. I can tell you that. But we managed to make it through. So, I do appreciate the council allowing that leadership to be had by myself. There is a TML small cities conference that's going to be on May 15. that you know we do have some staff members going to just let you be ins for me real quick while I'm talking. Caesar, will you please pass along and and Kelsey and then touched on it uh to Alfredo and the staff. Oh, did you go to Yeah, I did. Thought so. You want to go again? No, I'm good. I guess Greg didn't. He said anything, right? I asked you, didn't I? Yeah, but I don't I guess I was I was talking about the fence. What? The fence at the Oh, okay. Thought you just jumped in. I know. Okay. Okay. Uh Alfredo, if you'll pass along to the parks and cemetery group. I think the the vest park's looking it's mowed. I know we got weed control down, fertilizer's going down. I'm excited to see a little rain and some regular upkeep do. But and I thought the cemetery looked good. I didn't pay any attention to the destroyed flowers. I was just so excited that it was all mowed and weed heated. The back section was not mowed. We hadn't got there yet. I told Mike they hadn't got there the day I got there either. But but starting on the east side coming back west, it's the best I think it's looked in a couple years. So yes, after a hell it just stick with me. I'd like to look at maybe doing some some hydro seeding or something in some of those bare dirt areas to get some stuff established. But anyway, I thought it looked very good and appreciate them using our equipment that we bought to

see that doing the streets. I've noticed the curbs and stuff and y'all we've got bud or going to try to budget next to a street sweeper which is going to help clean up all that dirt which will keep the grass from germinating and hopefully in a couple of years or so of this hard work that they're doing, we'll see a big difference on those curves. I really So, want to tell everybody thanks on that. Uh, this is also public works awareness, public works department awareness week or month. Public works appreciation appreciation week. So, I know y'all know we appreciate you. So, I don't even need to say anything, but thank you'all very much for for all y'all do. Thank you. Anybody else got anything before I hear a motion? No, I have one. So, I was driving to work and I saw some vandalism going on on the building. You want to talk about that? building. Oh, I'm sorry. I think you talked about that. I didn't bring it up. Okay. Um, if you haven't been by the public works building, there is some very organized graffiti going on. We call it a mural. Um, and uh, they're out. I believe they're probably out there right now. She the she started the mural and she's telling me that she should be done by the middle of next week. So, yeah, it's going up. It's going to look good. We're pretty excited. And I told her, I said, "Be on standby because we do want to do more." And she says, "I'm ready to come back." But we got some very I make a mot. I second. We have a motion and a second to adjurnn. All in favor? Any opposed? 8:56 p.m. I thought she was talking about me. Are you vandalizing me? She did. Did you? Yes. She thought, "Crap, I got Hey, that's payback for you turning in her trucks years ago." There you go. That was a payback. Get her out of jail. She saw some graffiti. So, she went by and

she covered up. She thought you were telling everybody that you caught her. I was going to start spray painting over the I was asking. I was like over the [Music] the rich. Somebody was it eat the rich? Somebody did a beautiful rendition of something on the side of the nursing home. Okay. Not eat the rich. That scary face. No, I didn't see. No, this was a May I say something? Yes, sir. Thank you guys for what you do. Not only us in the field, but y'all sorry we kept her so late. Pizza. Pizza. Pizza. Okay, just y'all got me down on the calendar for the Rex the I'll just write the new contracts again. Okay, as long as we reunion, it better not be you out there tagging stuff. She was I said, "No, nobody going to throw you in jail for that." Oh my goodness. I like your haircut. Thank you. Your hair looks so Thank you. I appreciate it. I really thought she was talking. Are you going to Frederick? Are you going to Karina thought somebody had spray painted the stuff?

That's hilarious. Yeah, I thought when she said I was like [Music] That door will clean out. while they're playing baseball. How you doing? Good. Cold hands, warm heart. Okay. Thanks for never failing to bring that up. I appreciate it. [Music]

I was just for