City Council - workshop

Mic check, mic check.

. . . . .

Well, he ought to be here.

No, apparently they're not as engaged today.

Are you an early riser? I still kind of get up early because we have the clubhouse. I'm sorry. Go away.

in the quad house, because then

Thank you.

Thank you.

Are you talking about the fire department?

Yeah. I told Sue soon ago to talk to you and our Cesar because y'all do that here a lot.

Thank you.

Natasha, where's the proclamation? Oh, who's going to do that?

in our budget, especially .

I walked in the other day and Chris was like, who's this at the city? Is this real? I was like, yeah, it's real. She gets so many random emails. She thinks half of them are phishing. She'll click that phishing button like crazy because she's one of the ones that got caught

I looked at the face of the woman on it. It's nice. It said, silly serial killer seeking pardon.

I'm going to pass. No, thanks.

The meeting's at 3, 2. Let me double check if I have it down here.

Thank you.

That's Monday, Ron. It's an emergency services board meeting, and we hold it at the fire department. And it's a board that basically runs the fire department, but it has representatives from both Clear Lake Swords and KEMA and the water department and the fire department on it. So it's kind of a conglomeration. But we meet on, huh?

And Lazy Ben.

And Lazy Ben, that's right. And we meet at typically 3 o'clock on the third Monday of each month. But it's at the fire department.

Well, the meeting's at 3 o'clock.

It's typically at 3 o'clock. You know what? I end up meeting at 3.30 though.

Okay.

Maybe we are meeting at 2.30 then.

for three weeks. Very accepting of it.

I know. I don't know why we couldn't meet with just two here. It's a workshop. I'm not caught up on mine either personally or here.

I think she died over the weekend.

Yesterday.

I heard.

We're going to have a party like. We're probably going to hear about it. Someone asked me if you think of it.

I'm working on it. I didn't get them all done. Oh, okay.

I got about three pages done.

Okay.

I like saying it this way. They say that you can't teach an old boy new tricks. I still want to learn. Neighborhood I lived in, four break-ins in 40 years. Well, I loaded the gun up in the dark, full quick. Luckily, I had it on safety. Walked through the house, no lights on. I figured if someone was coming in the door at the utility door, who's going to see my gun first? Had it by my side. Oh, okay. If Cesar's already done it, then he can just finish.

Yeah. Yeah. Yeah, I keep it in order that I receive. Did he say how light he would be? Cesar, have you heard from Cheryl? I have on my calendar that we should know those numbers next week, but did you tell me it might be later?

See it.

Mm-hmm. It's okay.

All right. Seeing that we have a quorum, I would like to call to order the City of Kima City Council and Kima Public Facilities Corporation workshop July 15, 2026 at 327 p.m. The first thing on the agenda is invitation to address council, and we did not have anyone sign up. for that. And the next is the discussion items, which is our budget for 2026 July, budget workshop, July 15th, 2026. And you all have budget in front of you with the CIP draft with, I think the CIP has been rearranged for order of priorities. And I do not know where Cesar went. He should be returning here in a minute.

Sure, yeah. the number of staff. So, and I know that we approved y'all going out for two additional officers. So what I'm asking, and that was, and I made sure I asked How many officers? That is not in there.

I know, which makes a total of what?

Yes, we request it. Yes, we can't do it. But neither the match nor the amount should be. And the mayor has asked the question, what's that number?

If you get the two additional officers, what does that make the total officer number now?

We'll have 32 total.

So you have 30 right now, I'm assuming.

I'm sorry. I apologize. We have 20. I keep including our reserves. We have 20. This will be 22. We have 24 families.

And how many reserves?

We have 12. We have 11 right now.

I'm just asking for education here. What comes to community relations? I'm seeing money today. NEW SPEAKERS. NEW SPEAKERS.

NEW SPEAKERS. NEW SPEAKERS. NEW SPEAKERS.

NEW SPEAKERS.

NEW SPEAKERS. NEW SPEAKERS. NEW SPEAKERS. NEW SPEAKERS.

For fiscal year 2025, it was $4,500. It was budgeted in 26 for 25-2. And you're anticipating a $2,200. And I realize you've not gotten the bills yet from the county. I'm very aware of that. So do you anticipate that being that high? I'm just wondering if that's an opportunity for you to get your software.

It has nothing to do with software. That is an election expense. If we have a runoff election, it's going to be additional charges. Or if we have to have some type of special election, it's to cover all of that. Yeah.

THE MONEY HAS NOT BEEN USED TO THAT LEVEL.

IT'S JUST IN CASE WE DO NEED IT. WE JUST CAP IT AT THAT EVERY YEAR AND THEN IT GOES BACK TO THE GENERAL FUND IF WE DO NOT USE THEM.

This is for education. This is not for education. But I've already said for fiscal 2026, we're talking $216,000 in the end of 2027.

I'm getting roughly a $35,000 change.

So I'm relying on you now. Okay, that's going to be covering the first ride on Mission Avenue on

Well, I've been trying to consolidate all our software and everything under the IT budget, so some have been paid out of different departments. So I'm really trying to consolidate it in there. That's one reason for a little bit of a jump. It does have in there the plotter, the laptop desktop replacement, 15K for either the SharePoint or the Mobile device management.

Some of them are in there.

Yes, ma'am. Okay. Item number 01530601.

The only thing I'm asking is I'm looking We're 75% of the year done. 75%. And according to this, we've only spent $3,266. So we're budgeting $13,000. So I'm just asking, have they received funding? Have they received training or just the opportunity to look at maybe possibly lowering that and putting in of some of the things.

Is there any other council members that have any questions or discussion?

I have one go by. I'm sorry. I sent an extensive treatment or case study to staff on the increase for KCDC funding that attributed to the city. Can you just tell me where, again, a question, can you tell me where that is? Because right now we're still projecting the current level. All right. Thank you so much. That would be it. Believe it or not, that's it.

You want me to hit some highlights real quick, Cesar, and then you can hit that CIP list? I just wanted the budget in front of you. I just want to highlight a couple of things that are actually in there already. There will be a 3% COLA, one-place vehicle, plotter, laptop, desktop replacements, 15K for either the SharePoint, migration, or mobile device management. And what we're waiting on right now is the TML insurance. The hang-up is really the vehicle insurance. We've been warned that it could go up as much as 30% for vehicle insurance. And all the other numbers for the insurance, some actually went down a little bit, but all of them kind of stayed flat. And then... The EMS services, that's the other one that's worrisome. So right now we're at a $36,000 surplus in revenues. So if we wanted to add a few of these CIP items into the budget that aren't in there already, I would suggest we got a big audit payment from sales tax this year of $250,000, thanks to one of our taxpayers here in the city. And I would suggest you use maybe like $50,000 of that 250 to maybe take some of these one-time items off that list.

Ryan, could you repeat that again? You said there's a 3% COLA in here? Yes, ma'am. The plotter, the police vehicle, and you're still waiting on some things. But what were some of the other items included?

The laptop desktop replacement. So they kind of do a rolling replacement of computers. That way we're not running around on crusty dinosaurs.

Okay.

Yeah. And then I put in $15,000 for either the SharePoint migration or the mobile device management setup. And then that was it.

You want to say something?

Oh, I got a question.

Go ahead.

I'm getting started.

You're getting rolling.

Yeah. change gears here. Sorry about that. First question I have is under admin, I guess 8100 audit, is 60,000 going to be enough to have it done by March of next year?

I sure hope so. We put in some extra for bringing some additional help during that point in time to try to iron it out and make sure we get done quicker. I know it would dissipate $250,000 additional to get theirs done.

What line item are you on?

510-8100. And then there will be a little increase on the other side with KCDC's side too.

And then I see just below that, 8130, you've got an inspection fees at $180,000, but we're saying permits are going to go down to $200,000. So I know we don't make a ton of money on permits, but I think it will be more than $20,000. That number should come down relative to the revenue number.

for inspection fees? Inspection fees is safe building it.

Yeah, safe. So if we're only going to have 50 houses being built next year, that number's going to come down drastically, mathematically. So I mean, so I think y'all got some room there.

Okay.

And then on the inspection fee, a fire inspection fee just below that, you've got $20,000 revenue, but you got $27,200 in expenses. So we're losing money doing fire inspections. I think we're making people pay before we do them. So There's probably a little wiggle room right there.

What do you think that the inspection fee should go to with only 50 houses?

Well, I mean, I think it's a wash. I mean, it's 2020. I don't think we make any money off of it, honestly. I think we're pretty much paying Robert what we're charging him, maybe five or ten bucks, but we're not making any money. It's more of a service that we're providing that we need to be providing to all our business.

I didn't mean fire inspection.

I meant inspection.

Actually, yeah. I think the revenue should go up.

We're doing $200,000 is all we're doing. Last year we did $400,000. So that probably should be $110,000 instead of $180,000. Just a quick mathematical. Fire. I also think emergency services are going to come in higher than $300,000 because we go up 20% a year, so that's $325,000 is what my guess is going to be on that one. So, I mean, what we make up somewhere, we're probably going to give somewhere else.

Yeah.

We don't have those numbers.

And we will not know that number until the end of August.

End of August?

Is that what you said, Cesar?

End of July. End of July. Do they have like a preliminary budget? I mean, they got to have something.

Well, I know, but is that number close?

I mean, that's what I'm asking.

Well, I still think this board is going to have to come to some hard conclusions and figure out...

how long we go with emergency services, because at this rate, it's going to put us out of business. We've got to find alternative methods or figure out how to charge for it, or we're going to have to figure out something. I'm not saying we've got to get all our money back, but there's got to be some give here somewhere, because we can't raise taxes without everybody screaming that they can add $2 to the water bill and nobody says a word. And I still claim that that shouldn't be a city deal. Maybe it got transferred over when we had a lot of money, now we don't.

Do you have a question? Yes, sir.

That's our contribution to the transit service.

So the way that that is put up is a $30,000 charge per year, $10,000.

Oh, Cesar, if you want to go over that CIP list.

And what number was that, 5-10-1?

5-10-1.

Oh, okay. Did it look good with the blue and the white? Yeah. I'm sitting over here squinting, so I won't make fun of the big papers anymore.

Just a procedure question. So in any category, if the budget is not used, does that automatically go back to the general fund?

Yes, ma'am. It just goes into the general fund, the fund balance, and then I'll use that the other year. Or we can do adjustments and knock off like...

Amendment or budget amendments yet?

I do believe so. I think we have one from last night from the KCDC.

But I don't know. I don't think there even has to be a budget amendment. Well, I mean, in the system. Again, I mean, I'm not saying. Yeah. In the system. Yeah, probably. Yeah.

No problem.

And this traffic control for Public Works, is that buying this stuff or is that still written in or what we do?

That's buying.

So what you're anticipating to spend to be completely, I mean, that's a lot of money.

Well, it's not just that. That's also any air that you're going to have as far as traffic control.

It's 015308470.

You mean the towns?

Okay. The capital outlay was at 22,285. Pretty small number for capital outlay.

2200, that's two mowers.

That's a what?

Two zero turn mowers.

I thought we bought four or five two years ago. That's what he put down, so.

He says two? Yes, sir. That's 9400, the capital outlet?

With a surplus of 30 the projected surplus for this per budget you have in front of you with 36 152 We know that that's not going to be enough to cover the big three that we're still missing your big three. You're still health insurance TML EMS We expect all three of those to go up, and we don't have an exact number. Originally, if you remember where we were, we were hoping to be closer to 100,000 buffer for those, but we're not there yet. So for the final, you'll see some of these places where we have to cut specifically certain items. We'll have our own rendition of this workshop once we have the numbers with our staff to bring you that final where we're saying, hey, listen, we gotta cut X amount to get it to this number. Also, if you remember last year, we said that for this year we're gonna look to try to do a larger COLA for the staff or maybe start introducing merit increases. We weren't able to do that in this one. That's why we had to go for a 3%, which according to a lot of the cities around, Three to five is where most cities are going to be at this year. Some cities reporting as high as 5% with a 3% merit. So add that up, it could be a total of eight. But we're bottom half of the pack, but not all the way at the bottom, if you will, compared to other cities right now. So that's kind of where we stand. The CIP item, obviously, where it stands now, We're not in a position to put very many of those things on. We're going to be aggressive, continue looking for grants to address these items. Because we didn't put them is not that we feel that we don't need them. It's just that we don't have the funding available to put them right now. As you remember, you asked for these to be in some type of priority order. Those are presented by the department. Based on whatever is available, we're going to try to address everybody's number one if we can, with the understanding that we're going to prioritize those based on overall importance of items and critical need. Notice the pump station stuff that's listed, we know how much of an enormous need that is, but we're also looking to try to get some grant funding for that as well. So don't feel that if we skip, for example, for Public Works, if we skip items one through four, or one through five, whatever the order is, it may not be that we don't think they're important, it's just that we might have another bucket of funding we can go after to try to attack that item. That does not mean we don't need it. You'll notice a lot of the stuff for PD was also addressed that way as well. AS WE DO EVERY YEAR AROUND THIS TIME, WE ALSO REFLECT COMPLETELY ON WHAT EXPENSES WE STILL NEED BEFORE THE END OF THE YEAR, AND WE DO NOT A FREEZE OF SPENDING, BUT WE DO A VERY CLOSED MONITORING OF WHERE WE ARE, WHAT WE'RE GOING TO NEED, BECAUSE ALMOST EVERY FISCAL YEAR WE LIKE TO START THE YEAR OFF WITH EXTREMELY LIGHT SPENDING. WHY? WE NEED TIME TO GO TO CLOSE THE BOOKS. AND THAT'S ONE OF THE THINGS THAT WE WANT TO TRY TO GET IN THE HABIT OF. SO YOU'LL NOTICE PROBABLY UP UNTIL THANKSGIVING WE'RE GOING TO BE VERY LIGHT ON SPENDING. WHY? IT'S INDUSTRY STANDARD. You need time to close the books unless invoices are flying through, the easier and faster that is.

Based on the fact we are not going to get some of these numbers that we need, which is health insurance, CMS, and TML numbers, maybe we do not have the next budget meeting prior to the regular city council meeting. Maybe we just regroup first meeting in August.

The first meeting in August would be the next one, since this is the second one in July. Oh, that's right. This is the second. So the second. The second meeting in August, which.

The later meeting, because we won't get some of those numbers until the first week in August. Is everybody okay with that, or do you all feel a need to push forward after the next one?

Okay. Thank you. That'll give us some time to fine-tune this stuff and get a better idea.

I'll be here September 2nd, so I know we've got it.

that would be more of a clarification question for us to have. So we'll find out as far as attendance and so forth. We'll get back to you. If anybody has any other pending absences that you guys know of ahead of time, obviously pre-scheduled, please let us know if you know about them ahead of time so we can try to arrange around them. Because obviously we want to make sure full attendance will be able to proceed.

And will you mark on the calendar to post it correctly if we can call in or be online? Yes, we can do that. Okay, that's what I mean. It just has to be posted a certain way. We didn't do that last time. I think it has to be rolled off. Yes, it does.

It's highly advisable to be here if you can.

Okay. Any other questions or comments before we adjourn? I'll adjourn the workshop meeting at 3.54 p.m.

Thank you so much. Thank y'all. I got to run to my kids.

And what he might do is if it's not being utilized during that time frame, he might have R allocated to us. I got you, I got you, I got you. I'm sorry. I got you. I'll follow up with him in office. Okay.

Where'd you go? 4 o'clock.

Who doesn't start over there at 5 o'clock? hey quick question darren's asking me he has a question to ask hold on NEW SPEAKERS. IS IT SOMETHING WE NEED TO DO?

Seeing we have a quorum, I will call to order the City of Kemah City Council and Public Facilities Corporation regular meeting, July 15th, 2026 at 4 p.m. And the first thing on our agenda are the pledges. Next thing on the agenda is a moment of silence. And the next thing is invitation to address council. I think Jerry is retrieving that list at present. Thank you. I appreciate it. Oh, and we don't have anybody signed up tonight. Okay. Well, we will move on rapidly here. We don't have any. Oh, we do have a presentation tonight. No proclamations. So 5A presentation of a new drone to the Pima Police Department by the Blue Line Legion Foundation. And I believe Captain Rui. Oh, I guess Chief will be presenting tonight.

Mayor and Council, we are super excited. We received a wonderful donation from these gentlemen here. I'm going to read for a drone as you can see right here in front of you. I'm going to read a little something about the foundation. The Blue Line Legion Foundation is a brainchild of Mr. Webb Sparks. Mr. Sparks is a 22 year veteran of the US Coast Guard. His duties throughout his Coast Guard career included an at-sea interdiction of drug smuggling operations, asset seizures, investigations of maritime mishaps, and enforcement of maritime post-9-1-1 measures. This background continues to serve as a foundation to support our law enforcement officers and agencies. Mr. Spark and Mr. Hal Finberg, who is the vice president of the Blue Line Legion Foundation, have donated thousands of dollars personally to help local wounded officers and officers in need. There are tens of thousands of good causes that these gentlemen and their board of directors can choose to donate to, and it's their choice to help us, law enforcement. The decision to donate this drone to the city of Kemah was an easy one for Blue Line Legion Foundation. By creating an eye in the sky, it will help enhance officer safety and the safety of the general public. So we are very, very grateful. This thing cost us $11,000, $0 to the taxpayers because of these two gentlemen and the foundation, so we're very grateful to them. So thank you all very much. So we'd like you all to join us for a photo, please. Please.

If you can, when that item comes up on the agenda.

you can be ready to speak on that. It is item 12, that is the last item on the agenda before we go to the regular session.

Next on our agenda is Mayor's comments, and I just wanted to thank everybody who volunteered and attended this year's 4th of July parade. We had an incredible turnout. The numbers came back at about 55,000 people that came into KEMA over the course of that day, and I want to take time to commend Public Works and Ray Shard and Chief Garibay for the work that their teams put into coordinating the logistics of that day. I know it's a really hot but festive day and a lot of moving parts. And I want to thank Cesar as well and our executive assistant, Jerry Alfaro, and all the city staff that attended that day. I think we got most of the people out of the city after fireworks in under an hour, so that was great. I also want to thank the event committee and the volunteers for their time and energy. In coordinating this big event, one would be Deanna Lopez, Kelly Dawson, Sylvia Streeter, Shalia, I still can't say it right, Shalia, Thomas Langford, Peyton Lumpkin, and the Kima Lions Club. They all donated a great deal of time and we appreciate their efforts. And I'd also like to recognize Barry and Melissa Terrell with T-Bone Toms for providing free hot dogs and the Kima Boardwalk for their participation in the wonderful fireworks show. We had lots of fireworks this year. We're still celebrating National Parks and Recreation Month, and we're excited to announce Park Fest. It's a free community event, and it will be scheduled for Thursday, July 30th, from 6 in the evening till 8 in the evening at the 57-acre nature facility. The focus of the event is everything parks, sports, nature, and pets, and we'll have food vendors, resource providers, activities, and more so, come out to the 57-acre park on July 30th, again, six to eight in the evening. Bring your mosquito repellent. And speaking of the 57-acre park, our public works team recently worked with local volunteers, the Eagle Scout, Ryan Trier, and Troop 848 to plant over 30 trees around the perimeter of the park. If you get time, go up there and look at them. They did some amazing work planting all those trees But we're just very grateful to the troop and Ryan for the work they did in bettering the community. July is also National Independent Retailer Month, so we want to encourage everyone to come out and shop local and support our small business community. The final two games of the FIFA World Cup are this weekend, and we have a lot of wonderful options for you to come out and watch the finals, grab something to eat, and also support our local businesses from that standpoint. Thank you all for coming out tonight as well. We also have city council comments next on the agenda. And we'll start with Councilwoman Thorne.

Thank you everyone for coming out. I just want to congratulate our newest officer. I was very honored to attend this swearing in. And he's a very popular young man. I never saw some of you. TV cameras, but I know he'll do, serve chemo well and just welcome to him.

Thank you. Councilman Oliver.

Thank you, everybody, for being here. I'd just like to echo the thanks and gratitude to Public Works and city staff that put in a lot of hours in the month of July. It's not easy, on top of all the stuff you already do and take care of the city. So thank you very much. It's a long day. Fourth of July weekend with two firework shows this year. It wasn't fun for anybody that had to work it and recognize that. So thank you all for the extra effort. It doesn't go unnoticed.

Absolutely. Councilman Broaddus.

Same. I mean, kudos to all of y'all. I've been up here for five years. I think it's the first time I haven't got a phone call or email. So we're getting something right finally. Also, thank you to Walmart for donating the water and the snacks. Boardwalk, they donated food for the officers. And then also Marina Bay Harbor and Hunter over there, I think donated barbecue sandwiches as well from T-Bone Tom. So works of an officer. So thank you all very much. That's all I got.

Thank you. I have my oversight on those. And Councilman Rohrer?

Well, I just want to say while I didn't attend the festivities here, I was at another event going on in my apartment complex. And what I do want to say is I'm starting in preliminary stage to kind of reintroduce the GCTD back to the people up at Huntington, and we're going to have a big get-together. I don't know the date just yet, but I'm saying to all of you on the council in this city, please come.

Yeah, just be sure and let us know when. I will. Any other comments? Ribbon cutting?

On Thursday, right? Yep, Thursday at 4.30.

Well, Cesar, you can include that in your report, which is next on our agenda.

Thank you, Mayor. Yes, there is a ribbon cutting this Thursday. Everyone should have received the invite already. If not, you will shortly for the location where we had the Trump Burger. It is going to be called Boardwalk Ice House or PW Ice House is what it's going to be phrased as. There is an invite for ribbon cutting for that day. So if anybody could please join us, we'd love to have you. On the tone of ribbon cuttings, you'll get another invite. We're slowly getting around to all the businesses. This one we're working with the chamber on. We just received today a ribbon cutting for G-Wrap Signs and Graphics as well. So a lot of exciting things happening throughout the city that we could share. On that note, we do have... Starting today, and I'll put this information out. We just got the message. Scenic City, which is one of the organizations that we are accredited through. The voting starts today for people's choice voting. And you're allowed to vote once per IP address. We hope to get a lot of support for that. We did not win last year. The city's never even been part of scenic city until last year, but I would like to encourage that we did for the boardwalk contest and every other contest that we do, that we try to pull our resources together and share that once that comes out through social media. So there'll be more information coming out through that. The voting takes place from July 15th through October 30th with the winner being awarded at the TML conference.

July 15th through August what?

Through October 30th.

October.

Obviously with budget review and finalizing all the presentations that we have, we've been pretty busy attacking the CIP as well, aggressive on grants and there's more of that here on the agenda tonight. So we will be working on those things and working with other funding agencies to see if there's some money we can shake free for some of these projects that we're working on. So that includes our report for today. I have some items from the staff reports that I'd like to discuss. So we'll pull those items next.

And what time is the ribbon cutting on Thursday?

4.30 p.m. It's probably going to start at 5, but they've asked it to be there at 4.30, obviously, to just get.

I know. It's already just full. I'm like, oh. Okay. Any other questions or comments for Cesar?

I have a question. I was looking back at old minutes. And in June of last year, we did have a personnel report so that no longer going to be included when we do our second week reports. Just a question.

Certainly. No, those are normally done usually on a monthly basis. There's been nothing new reported this time.

But I don't have an update from... As a new council member, I don't have an update on what we have now, so could you include one for next month, please?

I certainly can.

Thank you.

You got it.

Any other questions or comments? Moving on to the consent agenda, does anyone have anything to pull off of the consent agenda? We got to show us that.

Oh, I'm sorry.

All right, go ahead, Cesar. If you could take a moment, please, and I'd like to specifically talk about an item that was requested. First 9C, if we can, the short-term rental breakdown that we were asked to work on. This pie chart represents, it's kind of hard to read up there, so if you have it in front of you or those that are watching at home, if you have access, we would like to share where the breakdown is, where we stand right now of the short-term rental breakdown. You notice a large majority of them, we are in compliance and we are moving towards compliance in that case. We want to make sure that everybody understands the chart. If there's any questions with the chart, then we can obviously ask them But if you noticed, most of these folks registered before we started the software compliance. A pretty large percentage, over 52%. Everything else is pretty self-explanatory. Total collected so far is 13,350. The amount pending and the amount uncollectable because there are now two that are no longer SCRs that are listed. So we are happy to report that this is that updated information, total of 40. The number did jump from 23 to 40, so there is a net positive throughout this, but this explains where we are up to date.

I guess my only question to that is, okay, this is a permit annually, and I understand that, but are they paying their monthly hot tax? Is anybody keeping their eyes on that, and is there some way to report it back to make sure that they're actually paying the hot taxes due? There's more to it than just a permit.

With that, we will make sure that they're all listed properly and get back to you. I can turn your attention if there's no questions on this report. Other questions?

I mean, I guess do we need to put some sort of ordinance in so we can go after the 30% that's not, or 20% that's not registered?

Well, right now we are attacking them through the software's letters and the compliance letters. Now that two have gone out, now we can go to the next stage, which would be applicably just shutting them down like we would do to red tag any business who doesn't, who wasn't in compliance.

And who would do the red tag in the fire marshal?

It would be between the fire marshal and code, depending on which situation it is.

Okay.

So when it says they've been tagged with second letter, then something more severe would happen after that? Correct.

So usually there's kind of like a street three strike or three reminder system that usually goes through in that situation. And I believe the sequence we said was two, and then by the third, then we would take action. That's what was approved when we put the policies together. So that's where we stand now. A lot of these folks also, we have to be cognizant that People, we're not as trusting of mail as we may, you know, used to be, right? So there's also that caveat as well. So we're, now since there's fewer, obviously, that are in this predicament, those eight that we need to go attack, we might just need to go knock on the door or, you know, schedule some time to talk to the owners or look them up on Vrbo or Airbnb, whatever, and try to make contact that way. The only step after that is to go straight to where they're being listed and let the companies know that they're not approved or registered in STR.

Any more questions for Cesar on short-term rentals?

I know Nola's not here, but tell her thank you for her effort on this on top of I said, I know Nola's not here tonight, but just next time you see her, someone see her, tell her thank you for me for all this extra effort.

Is this the format that we wanted? Is this catch-up we wanted? Not this one that's on the screen, but the bar chart. Can you go back to the bar chart a second, Natasha? This is more specific to let you know specific addresses and whatnot. Is this the format? Have you wanted a dashboard?

I'll leave it up to the other council members for that one. Her and I have been talking about this for almost a year now. So I just wanted a table so the rest of council members had something to digest and understand where we're at with that expense we added. So if they're comfortable with it, I'm good with it and party on.

I think we're finally addressing the issue in an effective way. We've made a stab at this for three and a half years, and I think we finally found the right program and the right group to help us proceed forward and actually monitor this in the correct way. But I'd still like to know about the as well.

Sure. Next item that I'd like to pull is your city secretary report. Tachi, if you could please pull that up. You guys have noticed there's been a drastic jump. We've been saying this over the course of a short amount of time that I've been here. And I believe also city secretary also mentioned the same. The numbers are staggering as far as the growth. We're almost at last year's number and we're still in July. Just spotlighting the last two weeks of just since July 1st, we've already received 32 open records requests. That's an unusually high number. It seems to be growing. Obviously these things take time. The biggest issue that we're having obviously when it's emails and the requests are kind of so broad, it does require us to work longer to redact and make sure that we have all the information that we need. So we're looking at different facets to do that, but we wanted to highlight the fact that there is a trend going. You notice how the numbers have been trending. and they're trending in the upward direction at a much higher percentage than we projected. We projected a 10-year increase year over year, if you notice at the bottom, and that's just a natural thing to do that. We're at, looks like, 59% as of right now, as far as the increase is concerned, so drastically higher than before, and the pace that we're at, we understand that. Folks have the actual need for transparency, and we welcome it. Our biggest thing is kind of help us help you and maybe narrow the search a little bit. That seems to be the thing that kind of takes the longest. MOST FOLKS SEEM TO KNOW EXACTLY WHAT THEY'RE LOOKING FOR. SO IT BEHOOVES US, ALL OF US, FOR OUR TIME AND EFFICIENCY IF WE COULD HAVE THAT INFORMATION. BUT I DO WANT TO HIGHLIGHT THAT WE'RE DOING THIS WITH ONE PERSON ESSENTIALLY. AND SO THE INCREASE HAS GONE UP. RESOURCES HAVEN'T. AND I KNOW WE'RE TIED WITH THE BUDGET THE WAY THAT WE ARE. WE'VE LOOKED AT DIFFERENT WAYS. to try to address this. We've started talking to community colleges about getting interns or work studies that can maybe help out. We're squeezing as much as we can squeeze, but we're at a squeeze, not only resource wise, but also squeezing the resources that we have. I don't know that we could ask much more. So I wanted to highlight that because the increase is trending consistently higher. And I just wanted to share that with everybody. Ms. Natasha, did I miss anything? Any talking points? And that concludes any items that we need to pull unless there's questions specific to that item.

Any more questions or comments? Okay, next on the agenda is the consent agenda. Is there anyone that would like to pull something off of the consent agenda?

Make a motion to approve the consent agenda.

We have a motion by Councilman Broaddus. Do we have a second? Second. We have a second by Councilman Oliver. All those in favor? Aye. Any opposed? Aye. 10A and 10B unanimously are approved. Bear with me. We have three public hearings tonight. I need to close the regular meeting at 4.22 p.m. and open the public hearing at 4.22 p.m. 11A, hold a public workshop regarding applying for the Texas Parks and Wildlife local parks, non-urban indoor recreation grant. Do we have any comments from the public? Seeing none, do we have any discussion and deliberation by council?

I have a question. Just for clarification, is this to actually apply for the grant?

Bending approval, yes.

So is the workshop the appropriate time to bring up? I went through this and there was a 74 page guide to the grant and it listed several things. For instance, having a 60 day prior to grant application, various check, checked by the parks department, some other things. So have those things already been, are you familiar with what I'm speaking about?

Very familiar. And the only thing that we have missing minus letters of recommendation that we're still missing and finishing the application should you approve it would be the passing of these items that we'd like to have. These items by holding a public hearing and passing the subsequent resolutions of approval would help us get more points towards that application. So we are fully understanding of the actual process and of what the requirements are and feel comfortable and confident and be able to submit formidable applications.

Let me rephrase my question then. Have we received the certifications that were enumerated in the grant application?

The ones we have not yet received are pending and will be received and submitted as part of the package. There's some that we're still working on.

Okay.

Being that the application is due, I believe, the day before our next meeting, we needed to bring this before.

Right. But again, as a grant reviewer, I was with a Fortune 50 company, and we reviewed grants as a corporate giving fund, and one of the first things we knocked out were applicants that did not meet the requirements that were just enumerated, just food for thought.

We're aware, we applied with this agency last year for one of these three, that's before you time for public hearing. We have had several technical assistance calls. We were very close in scoring last year. We do know what those qualifying factors are. So we do know that there are also disqualifying factors that we don't have certain things included. We're aware of those and we're doing the best we can to submit formidable applications for all three of these projects.

Thank you. Any other discussion by council? Seeing none, I will now close the first public hearing at 425 and open the second public hearing at 425. 11B, hold a public workshop regarding applying for the Texas Parks and Wildlife Local Parks Non-Urban Outdoor Recreation Grant. Do we have any, we'll open it up to the public for comment. Cheryl, be sure the microphone is on. Yes.

I just have a question. What is it for? I mean, I see it's a grant. I see it's from the Parks and Wildlife. Do you have some parameters as far as what is this for? Are they just going to give us some money and we're going to decide what we want it for later? Can somebody in 25 words or less explain what this is? Thank you.

This application is specifically for 57 Acre Park. You're counting and it's throwing me off. It's for 57 Acre Park to address some of the acres, some of the acreage that is not gonna be funded as part of the first application. So there's phases of 57 Acre Park that are not part of the bigger application that we just received. So this is to address some of those phases. Sorry, try to.

No, ma'am.

No, ma'am. The 57-acre park was separated into now 11 phases. So it's to address as many of those phases as we can with the funds being applied for. This is the one that we applied for last year and almost received. Specifically, this is the one that we went after and we're...

So, Council, those Texas Parks and Wildlife actually showed up and actually walked the park. So they're behind this project, and that's what's getting the 2.6. I think it's going to help as well. So I think we have a... i spent two hours on the phone with texas parks and wildlife going over what we did wrong last night line by line so i think we have a really good shot at accomplishing our goal this year are there any other comments from the public with regard to 11b seeing none do we have any discussion or deliberation from city council members

Seeing none, I will close the public hearing for 11b at 428 p.m. and open the public hearing for 11c. Hold a public, at the same time, 428, hold a public workshop regarding applying for the Texas Parks and Wildlife Local Parks Small Communities Outdoor Recreation Grant. Do we, we will open it up for public comment. Do we have any public comment on this particular item? seeing none do we have any discussion and deliberation from city council members okay i will now close the public hearing at 4 28 and reopen the general meeting for city council 11d consideration and possible action to approve resolution in support of texas parks and wildlife local parks non-urban indoor recreation grant

Do I have a motion to approve the Texas Parks and Wildlife and Local Parks non-urban indoor recreational grant? Second.

So I have a motion by Councilman Broaddus, a second by Councilman Oliver. All those in favor? Aye. Any opposed? Motion carries. 11E, consideration of possible action to approve resolution in support of Texas Parks and Wildlife Local Parks non-urban outdoor recreation grant.

Make a motion to approve the Texas Parks and Wildlife Local Parks Non-Urban Outdoor Recreational Grant. Second.

So we again have a motion by Councilman Broaddus, second by Councilman Oliver. All those in favor? Aye. Any opposed? Motion carries. 11F, Consideration of Possible Action to Approve Resolution in Support of Texas Parks and Wildlife Local Parks Small Communities Outdoor Recreation Grant.

I make a motion to approve Texas Parks and Wildlife, local parks, small communities, outdoor recreational grants. Second.

Again, a motion by Councilman Broaddus and a second by Councilman Oliver. All those in favor? Aye. Any opposed? Motion carries. 12a, consideration of possible action to approve Resolution 2026-24, a resolution of the City Council of the City of Pima, Texas, establishing a written public comment procedure for City Council meetings, providing for submission deadlines, inclusion in public record, and reading of comments into the minutes, and providing an effective date. Anyone have any questions or comments?

I wanted to thank Councilman Oliver for working with me and the city manager on this. It's something that I really feel personally will open public comment up to the working taxpayer and business owner. So thank you for that.

Thanks, Natasha, for also helping.

You're welcome.

Any other questions or comments for this agenda item?

The only comment, just some formatting, some of the numbering was a little off. On the second page, we go from three back to two, then four. Then we go 2, 4, 5. I think it's just a number. It's a number.

Those last numbers should be edited to 4, 5, and 6 rather than 2, 4, and 5.

But I just know the number wasn't. Any further discussion? Do we have a motion?

I make a motion to approve a resolution of the City Council of King of Texas establishing a written public comment procedure for City Council meeting, providing for submission, deadlines, inclusion in the public record, and reading of comments into the minutes, and providing an effective date.

Do we have a second? We have a motion by Councilwoman Thorne and a second by Councilman Rourke. All those in favor? Any opposed? Motion carries. Thank you. Natasha, did you get all the votes? Yes. Okay. uh 12 consideration and possible action to approve the city council and human community development corporation kcdc agenda preparation policy any questions or comments or discussion i guess where did this originate from being the president of kcdc and wasn't involved in this conversation so i'm just kind of curious

Do you want to discuss?

Yeah. What question did you have?

I'm just saying, I mean, where did this originate from? Are we doing something wrong currently? I'm like, I guess.

No, we're just having a problem across the board with getting items in on time with backup documents and getting it through the approval process. So it's just a standardized policy for everyone to follow and to give you guidelines on all the deadlines and everything like that. Because we really didn't have anything in place. So I'm trying to set the standard basically.

which is similar to city council procedure.

It's the same exact thing. I was having a problem with getting items approved and posted in a timely manner. Getting them the date of the posting is unacceptable. So that's why we're trying to put this in place.

I mean, I would just caution, especially on KCDC's side, because when we're dealing with developers, a lot of it's fast-paced, last-minute, putting stuff together, and we have one meeting a month. So, I mean, without us having to go to special meetings to address developers' concerns or 380 agreement discussions or... I've had two developers call me while we're in this meeting right now.

Yeah, the posting deadlines are set by the state. It's not a city issue. It's set by the state. And it was changed recently from 72 hours to four business days. So we have no control over that. That's TOMA.

If what Councilman Broaddus is referring to happens, is there room in here for a city administrator or the mayor to approve something last minute?

Yes, it's listed in there.

I know I read it, but it's been a few days.

It shouldn't happen that way with just normal items. Staff should be able to get their items in on time and get the approvals, but I understand that there's other circumstances that happen. You know, we got to have a little grace period.

Not every meeting, but I mean, there is times when.

Yeah.

I've been working on two items, I think, for four months now, and we still haven't brought them back to council, trying to get them right before we bring them. Well, I understand it needs to be right before it's brought forward, so I agree with that. But I also know on the development side, it happens fast and furious sometimes. Yeah.

Yeah, I totally understand.

Okay, I'll make a motion to approve the City Council and KEMA, or KCDC, agenda preparation policy.

I second. So we have a motion by Councilman Broaddus and a second by Councilwoman Thorne. All those in favor? Aye. Any opposed? Motion carries. 12C, consideration and possible action to release an RFP for grant administration services. If y'all have any discussions or questions, I think Cesar can address that.

Thank you, Bill. The only question I had was there was a verbiage about who would be billed for this because this is an independent contractor. And actually, it's kind of nice. We actually have an attorney here. because attorneys typically work for other clients, so it's very, and I would think a grant writer is not working for just any one individual. So I would ask that the services be attributed to the body, just that, that has the grant. For instance, if it's a KCD's grant, that that time and payment be attributed to that. If it's a city of council, then at that time, the payment would be attributed. And I think, again, grant writers, I'm sure, follow the same guidelines as attorneys and other accounting professionals. They bill it by the client. That's all I would ask.

It says in the overview here, funds for this service would be covered by the funding agencies when allowed and depending on whether a KCDC versus a city project would be assigned to each of those agencies. respective accounts when not allowed by the funding agency. Does that cover everything?

That does, and it does encapsulate what Councilman Thornton just mentioned. Also, whenever we can recover from the funding agency, obviously that'll be number one. A lot of these things and services, it's not just grant writing, but grant administration. I think several meetings back, you asked a specific question to the administration. As you know, we're a small team and we do the best we can with it. We've all learned to dibble and dabble with grants, although we spend more time than others on it, but there's also other duties that we need to have, and having somebody to assist with this in whatever capacity, depending on the funding we get, too, right? If we have a bunch of grants, then yeah, we'll need more help. If we don't, then we'll need less. But this is one of those ways to deal with that, and considering the amount of budget that we have that we're just awarded almost twice what we get per fiscal year in property tax in just one grant that's funded, it is quite a bit of an undertaking. We appreciate your support in releasing this item and hopefully getting some good proposals back that we can review and bring back for you in agreement for somebody to be able to help us out. Or multiple people, that's another thing too. You don't have to just pick one. You can pick multiples and just use them as needed. Similar to how we have judges and different as well, so.

I guess, well.

Well, the only comment I'll make is that just what I've seen observed and In the press, the city of Gallison allegedly has to, may have to send money back for a grant they had because allegedly in the press, they put in a two-year extension and it was denied. And so just don't want to be in that situation because maybe there was not the personnel and they have to give back, if allegedly that happens.

Any other questions or discussion, comments?

Make a motion to release an RFP from Grant Administrative Services. Second.

So I have a motion by Councilman Broaddus, a second by Councilman Oliver. All those in favor? Aye. Any opposed? Motion carries. 12D, consideration of possible action to approve change order number one, for Seventh Street Drainage Project in an amount not to exceed 18,500. I believe the documentation is in your packet.

I think all of you probably know, if you don't, how much I hate change orders. But this is actually probably a favorable one in a sense. If you remember, we had a problem with the pipeline that was, or pipelines that were running through some of the areas that we were gonna put this, do this drainage repair off of Seventh Street. So as a result of that, we took an alternate route, and I do want to thank Mr. Lloyd Thornton, who is a city resident who went out there and spent many hours out there trying to help us with his personal level of expertise, and he did so as a volunteer. We were able to identify that the pipe, indeed, after exhausting who may have possibly owned it, and nobody took ownership, even getting the Railroad Commission involved and could not find anything, even through Convergency Management Services, of who owned it. we were able to verify that Indeed was not an active line, we were able to tap it, and hence now proceed with the project, because otherwise we had to deviate, use it for piping that we'd already purchased, and so on and so forth. So although this is a change order now, this is a change order for engineering services, which would drive engineering over, but we're hoping that this will save us money in potential construction costs that we would have had down the line, to the tune of hopefully $50,000. So although it should be a net, negative at this time we need to approve the change order if you want to proceed for engineering services.

I think some of the materials back the change order I saw across my desk was $65,000 roughly. If it would have been. That's what I'm saying if that would have happened so this is like a $55,000 or $45,000. This is more procedural. To the positive.

Yeah.

Right. I would like to see us do some sort of proclamation for Mr. Thornton and recognize him and maybe do like a gift certificate or something for him and his wife because He did a lot of work.

Yes, he did.

So, I mean, I think we need to recognize, you know, maybe even a one day or something. So, cause he saved us 40 something thousand dollars that he didn't have to do. So much appreciated. I know I worked on this as well with Cesar with the railroad commission. I ran across this in North Texas 15, 20 years ago. And so I made lots of phone calls.

When I called him, he's like, I'll be right out there. He's just so happy.

Much appreciated. So, so I make a motion to approve change order. at number one for 7th Street Drainage Project in an amount not to exceed $18,500.

Do we have a second? No. We have a motion by Councilman Broaddus and a second by Councilman Rourke. All those in favor? Aye. Any opposed? Motion carries. 12E, Renewal of Disaster Debris Removal and Disposal Contract. This is something the city needs in place and has to renew, I think it's every year or every other year for if we have a storm. And if you have any questions or comments, I'm sure Cesar can.

Does this have to be bid out, though, or is this just like on the by-order type thing?

We're under the renewal period of when the original contract was actually approved. So we're in the renewal, so we don't have to RP at this time.

So the closest place is Florida? I mean, that's when they come forward.

There's only a couple of...

This is one of the companies that, I guess, does this particular work. This is the one that the city had contracted with previously. As of right now, the first period has now sunset. The vendor brought it to our attention that we needed to review and be ready in case something happens. And so we're... DOING THIS FORWARD NOW BECAUSE WE'RE NOT IN POSITION TO RFP IT TODAY. IF A STORM WERE TO HAPPEN BEFORE IT HAPPENED, THEN WE'D BE IN THAT RECOMMEND.

NEW SPEAKERS. NEW SPEAKERS. NEW SPEAKERS. NEW SPEAKERS.

NEW SPEAKERS. NEW SPEAKERS.

Oh, that's right. That's what we did last time.

We stole junk off of us, like seven acres of boards and limbs.

I totally forgot about that.

Because I walk and pick up trash. I mean, I still see debris that's been left. So I make a motion to renew the disaster debris removal and disposal contract.

A second. So a motion by Councilman Broaddus, a second by Councilwoman Thorne. All those in favor? Aye. Any opposed? Motion carried.

Just a comment real quick. Rashard is working with the vendor to identify some possible sites that we need to submit to CEQ for their approval. So if and when that happens, then we'll be able to bring that back. But right now we are looking at acreage and we might have to have more than one site.

I understand, because I mean, are we going to run into contamination later on, or I mean, there's other things that come in play in this, because I know the water board ran into that and lost the litigation, or settled, I don't believe they lost, they settled on supposedly a lay down yard. Correct. So, I mean, I just want to make sure we have a plan and understand what that liability might be in the future by using that land, because there's no telling what's in those refrigerators and freezers if we have another hike. So...

Richard, can you just keep us updated at council meetings with regard to what you're talking about with this? Okay, thank you. We voted, right? Yes, we did. Yes, ma'am. Sorry. Okay. We'll move on. 12F, consideration of possible action to approve Houston-Galliston Area Council, HGAC, intergovernmental grant funding agreement for livable centers planning and feasibility study.

This item was brought forward to KCDC last night and submitted for approval. Hence, we kept it on the agenda for today. This is a grant that was applied specifically for livable centers making our downtown area more walkable throughout the Lighthouse District. It is a $200,000 match, 160 from the agency, 40 from us. They would administer all the work, we just have to pay our match for them to get started. And Deja can attest to this, there's been some scrivener's errors on the agreement. The way we passed it last night is, to approve it with legal scrimmage errors taken care of. And I think it was an email that just came back and forth that they're going to be meeting on making sure that every I is dotted and T is crossed, but it is our time to get this started. And the project time is about two years.

I do want to add to that, that there are no, they're not major errors in the contract. They're more of drafting, formatting, maybe typo errors. And they did, We received an email back from them maybe about 20 minutes ago. Okay.

Thank you. Any other discussion or questions with regard to this item?

I make a motion to approve Houston-Galveston Area Council Intergovernmental Grant Funding Agreement for Livable Center Planning and Feasibility Study Pending Legals Corrections. Second.

So we have a motion by Councilman Broaddus, a second by Councilman Oliver. All those in favor? Aye. Motion carries. Any opposed? Motion carries. We do not have executive session tonight, so I will adjourn the meeting at 4.48 p.m.