Public Arts Board - Regular Meeting

Also order the pre meeting for January 2026 park board. Welcome, everybody. Happy New Year.

Glad that everybody's here. Looks like we have everybody. So that's a good way to start the New Year. We have a few things to talk about. Well, I do have a little correspondence here to share. We gave some gifts at the end of the year. We had our little barbecue. We were hoping to have Judy and Marleen here to give them their gifts to say thank you that they were not able to attend. And so Judy did send I don't know how she these are how much this is done? Maggie? What is this done in? What is how does she do this little card? But this is cool. This something like cricket or can I don't know how she does this, but this is super cool? So it says, dear partner Rick board members, thank you very much for the lovely Keller gifts you gave me.

It's been such a pleasure to know you as we work together to make our community so special. I will miss seeing you all on the second Thursday of the month, Judy. And so then she got on the pic on the front is the things that or the little city of colored gifts

that were in

that house. Okay. K. Pass it around. So

That's pretty cool.

Oh, so that's super cool. And neat that she put that together. So I don't know how she did that, but I like the one. So first up on our agenda is in the work session is receive an update on the, construction project. So, Cody, I'm assuming that's you.

Yes. Good evening, everyone. Sports park, we're 88% complete. They are wrapping up the softball, concourse, the decomposed granite conversion to concrete, this week. And they started the, sports parkway, renovations on Monday. So there's no entrance in

the park

right now. Yes. And that is expected to go till mid February.

So Okay.

The associations have been notified that there's no field access until then. So February. And they're still working on the baseball fourplex synthetic turf. I don't think they've gotten haven't been able to go

back there and look.

I don't think they've gotten the turf to the turf yet. I think they're still working on the the, everything that goes underneath that.

So is it on that entrance or on that road alright. So this is all or nothing. So are they gonna is both ways in going to they're gonna open it all at once? They're not gonna have, like, one way in open

My understanding is they're closing the whole thing. They will do it one way or the other at the very north end where all the businesses are located between Golden Triangle and Soccer Parkway. Mhmm. Because that's where the barricades are at Soccer Parkway right now. Yeah. Got it open. But when they start working at Sam's That will yeah. Always. So They'll have to leave open openings for businesses when they do that.

Yeah.

And if we have that I'm mid February's worst case. If we have good weather, don't get any rainouts, I'm assuming we'll be able to open before then. But Alright. Hike and bike trail. Almost done waiting on AT and T to move one of their underground junction boxes, and that's the last of that project. Once that's moved, we'll pour that little section that we're missing, and then that that project will be complete.

Mike, Mount Mount Gilead Trail. Yes. Sorry. Where you turned the corner and went up mill.

Yes. Yeah.

So it's basically this. I noticed that the I noticed it's, like, kinda where the drive some of the driveway entrances and then that one utility

Right. They're not replacing the driveway entrances. They're leaving those as they are. But that one I've verified that today with Public Works. They they just went up to each side Oh. And then left those there.

Oh, so they didn't modify any

of the address? They had to modify one, just a partial of it just to make it ADA compliant. But then the the rest is waiting for AT and T, and we don't have a timeline on them.

Looks really good. Any any updates on the murals?

I haven't been able to go out and look. Last I looked, they were

We had four done?

He's gone. Oh, probably because you

can't No.

I know. Traylor's gone.

That's why.

But you can't get I mean, you have to walk you have to park and walk through there.

Yeah. That makes sense.

I know that two were completely done. The other the four altogether. The last I looked, I think three were done, and they were working on the fourth one, and they hadn't started the last two. But that's that was before Christmas. Okay. So

Is the sports park maybe ribbon cutting, is that the right word? Is that still on track for

the same month that

We're looking for April. Yeah.

For the sports park, will all the teams be able to the k KYA teams be able to utilize the fields this season?

Yes. But they just won't be able to get in there until the roads are complete.

Until mid February. Even the turf should be done for the fourplex?

Turf, that's concentrating on roads first. But, yes, the turf will probably be done for the fourplex, but I don't know if the natural grass that they have to put in for the outfield

will be

ready for usage. Maybe we should back up a step two because did did we did did we provide an update of the additional piece? You know, so we had a new elements that we're gonna go in there.

Things that I did that

at the December meeting. Yeah. So but we did we talk about the timing of when those are gonna be?

The only one that has a long lead time is the restroom. That won't be complete by April. Yeah. Okay. They've got three months of design work before they even start on that. Those are the sewer connections and

Everybody's familiar with those additions that were at that were put in there. But so the the batting kit, all that other stuff?

Cages. They've already been working on those. I mean, they're they're getting ready to select the the turf that goes on top of the concrete now. They've already poured all the concrete. So that would be part of April? That that'll be done by April. Really, the only thing we'll be waiting on is the restroom, maybe some water feature items. We don't know exactly how far along they're gonna be at that point, but they're they're getting a big push right now that the whole park is closed if they can get some stuff taken care of. K. And then the, Chase Oaks Playground shade, engineered drawings have been received, and we're looking at April, or this April before they, the material arrives and gets installed.

Same process, poles and then some

And, actually, I'm assuming this one will be a little better because it's all one p it's there's not the sales in between. They can put the post up and the fabric up at the same time.

Okay. And

then Johnson Road Park playground survey is still live. There was another notification on Facebook about it today. Mhmm. 684 respondents as of this morning. Good job.

Six six eighty four. Six That's 80 great. What's the when's that end?

January 18.

Yeah.

And then, I guess, I think the subcommittee update is then we will meet the leading weekend after that at the park together to talk about what the respondent said while in the actual space.

Okay. Yeah.

Alright. What else we got? Construction wise.

That's that's it for construction that I can think of.

Was there something that they modified a bit? Was that a public works thing at Bear Creek? Or was there something outside of there's nothing going on at Bear Creek Park?

Don't think so. Okay.

There was two eighteen wheelers in the road yesterday with, like, big, giant tractors from Tarrant County.

Is that a water break? It may have

been parked there.

Well, but that was in Hidden Lakes.

There was two parked here when I left yesterday.

Oh, yeah. Bear Creek?

They're putting a Public Works is putting a sidewalk in Oh. Right here on the on the West Lawn. Gotcha. Part of their sidewalk program. Okay. But no Public Works had a big water issue in Hidden Lakes.

Yeah. So they were working all night. Yeah. Okay. Any questions for construction projects? Anybody? No? Okay. Alright. We'll go into subcommittees. And why don't we start since you guys had some exciting meetings, I understand. Rumor has it from the parks side of things. So why don't we start with the trail park and trail or trail and trail subcommittee? So Jay, is that you? Do you wanna take that?

I could start. If you recall in the December meeting, we asked for your review of the document that we had created and for commentary and for approval to meet with public works. We provided the documents public works and had a meeting, is that yesterday or the day before?

Yes, sir.

With Alonzo from public works and Cody and Chantal Lee and Ashley. And just to refresh your memory, the idea of combining the efforts, schedule, of the major thoroughfare plan with trail expansion seems like a an appropriate way to approach further trail development. For the musical company, not

And She's out of Dublin.

For the new members, that's $50. Goes into the park fund.

And so the good news is that public works wholeheartedly agrees with that. The I won't call it bad news, but I'll just call it I, for one, learned a heck of a lot. Learned new terms, new way of thinking, meeting with public works was enlightening, encouraging, and confusing at the same time. And so I would would suggest that where our subcommittee is at this point is we're kinda retrenching from what we learned in the meeting yesterday to edit the document that we presented to you guys in the first place so that it incorporates some of the vernaculars, the strategy, the rules, the laws, the funding. Wouldn't be in public works for all the team in China.

But the bottom line is I'm confident that we'll exit that with a document that we can use to guide our interactions with counsel, to guide our decisions regarding further trail development, etcetera, etcetera. And it will be a combined effort between public works and and parks. The last thing I'll say is there are what Alonzo called off road or off street trail opportunities that we don't want to lose because some of those that are not in tandem with vehicle traffic are important trails for us in our endeavor to try to connect the East to the West, North to the South. So we wanna try to hold on to those opportunities as well. Okay.

So what defines an off street? What does that mean?

Utility easement or like a a floodway that is not immediately adjacent in the 10 feet next to

a roadway.

Get Like the trail around Marshall Ridge.

I get it.

Because there it's not it's behind

the houses.

Behind the

Near the creek.

I get it. Okay.

Another safe path for pedestrians to travel separate from the street.

An exciting example of a trail that would potentially go along with the street improvement project is Portland. For those of you familiar with Portland up north. That one is slated for

Post Bancroft.

Yep. Bancroft. Bancroft. Yep.

That's that street slated for improvements sometime over the next couple of years. The opportunity to combine that with a trail or a sidewalk can complete a considerable loop in the trail and really give us opportunity there to significantly enhance the Wow. The trail line.

Coming out of Gina States?

Mhmm. Exactly. On the North End.

Ladies. That'd be great.

I'm not leaving now.

I think you covered a vast majority of it. We're still trying to process what we learned on Tuesday and gather our notes to be able to update some of our information and then reconvene to be able to present.

Yeah. The goal being to try to again, there were there were requests from counsel or questions from counsel about the need for the continued existence of an annual budget line for trails. And we wanna appropriately respond to that, but do that with all that we've learned since the subcommittee has been going on. And I think our internal goal is to try to make sure that we make that presentation to council well in advance of the budget process so that the '27 budget reflects whatever it is that we present or council agrees to relative to what we present.

Questions

for trails subcommittee? No questions, but good job. I mean, you

guys are digging deep in it.

I have two questions. One, did the meeting this second meeting change your what you thought were your priorities? That was question one. I'll ask both of them so you can kinda and then the second question is related to budget. Does Alonzo, when he goes forward with his budget proposals, does he have

a separate line item for trails? He has a separate line item for sidewalks.

Not anything called a trail? Nothing for trails.

No. But that was some of the discussion is could we lump those together? Sure. Do they need to stay separate, but they both become pedestrian walkways, pedestrian enhancement funding. And he said it's that's that's for counsel to give us direction on and and once we have a a firm recommendation of what we want.

For me, to expand on that, that was one of the big things that I took away from the meeting was really understanding the implication like, making sure when we present this central merging of unified unit on when there's roadwork done. Is it a sidewalk? Is it a figuring out what money we use, what vernacular we use so that we're consistent, and denote all of the potential code changes. So understanding the legal and code implications to what we're saying because it's it's not as simple as let's just merge the maps. And so now we have a better bullet pointed list of if we merge the maps, we appreciate what we're saying means that we have to go update the UDC.

We have to update the fee structure for this. We have to go talk to legal about the budget implications of our tax, the sales tax. And so it's merging the maps in itself is already an undertaking. We want them to know that when we propose that, we appreciate that it's actually bigger than what we're suggesting and and that we're ready to tackle that

with thoughtful minds. What so I live in Genoa States, and, like, right in front of my house, there's a sidewalk that's, like it's not the usual what is it? Like, three feet, like like

the side.

It's an enhanced sidewalk. Yes. It's scale? Five feet. This right here. Uh-huh. So it's Five feet.

So what's what's that in comparison to just a single sidewalk? Is that that enhanced? If it's is not 10 feet, though.

It should

be 10. I

believe it's 10 feet.

But it's

in blue.

And the genus stakes

It's the one on Secretariat.

Oh, no. That wouldn't be 10 feet.

It was Street Of Secretariat.

That's further back to the new section over by the meth behind the Methodist Church.

Streets in their head.

No. No.

So it's it's there's that pond. Yeah. And then the street adjacent to the pond, that's the one that I'm I think that's the one that you're

you're telling me.

I think those are trail width.

That's our trail width. On that dark blue line, it's trail width.

Yeah.

So it's 10 feet. That's trail.

And that's the official trail. Yep. The official city trail. Yep.

And they are building

a sidewalk, Blue Barn, that will go from Haydor, turn up, and go all the way to Gene Estates.

So that the trail in Gene Estates was built by the developer. So the trail plan had a connection from Johnson to Bancroft. Mhmm. And then it was up to the developer to figure out how can we make this. And that was the the route they chose.

And we'll

we'll take those wins when we get them and just and run straight to the bank. Those are those are good opportunities. We wanna make sure that at a minimum, we stay through the major major thoroughfare plan that stipulates based on the type of road that it is, and there's five or six classifications of those. The thoroughfare plan also says, and if it's that kind of road, this is what you do, sidewalk, enhanced sidewalk, trail, etcetera. So

Because especially talking to developers, you have to have that, like, straight, like, delineated. So because it's a lot of square feet that they're losing Wow. Because of those sidewalks. It's built in.

A lot of the

The Gibson property Planned. Code. DC

code. Mhmm.

I guess I had a third question then. So with all that said, then you have that other group that's out there doing the independent study that's been contracted to do the path, the the group that the

That's the ADA The ADA

The ADA compliance. So where is that?

They're the first thing they're doing, and they're scheduling it for later this month, is the building audits. All the public areas in every building, they've got to audit and see if there's any ADA compliance issues.

So it's it's more than just They're doing building and sidewalk. Yes. They're doing building and It's citywide. Pedestrian. So it's not just

It's not just a sidewalk or a trail. And they've only allocated for 30 miles worth of, quote, unquote, sidewalk or trail. So public works is trying to determine what's the best 30 that they should concentrate on, whether it be sidewalk trail or a combination.

They wouldn't do that. They don't even know where that they're doing that.

I don't think they've done it.

Center or old town. They don't know what Yeah. Chunk of that will do.

I mean, this is it's really just getting started.

That we feel

like we'll be in the mix.

Yep. Yeah. Is Kimberly Horn doing that survey? Yes. Okay.

So you you you guys will be part of the discussion at some point in that or get some

Well, trails were not even considered before our conversation conversation started started in the ADA plan. So with our conversations with Alonzo, he did say that he that we can include trails in this ADA.

For consideration. For consideration. And

our the output put of theirs, if if the I'm gonna forget the name. It's still a working name of what the final map will be because it is a transportation map. But when you say transportation, you think of vehicular transportation, and it's all modes of transportation. But this final map that's emerging of that one over there and that one over there will also merge the ADA plan too because that will denote where they're putting where they have gaps that they need to address just like our map will address gaps in the trail. So, yeah, it's why we appreciate that it's a lot. Yeah. Because it's that's just one of the many moving pieces.

An example of the the big dollar words were pedestrian facilities are a core infrastructure obligation to public safety for a transportation connected network system. Nice.

A lot

of words.

What he's asked.

That's a lot

of words.

That's a sidewalk.

We need

to Just mobility. Yeah.

That's paragraph. One sentence paragraph.

Yeah. Yeah. Yep.

That's good.

So are you guys proposing which trails they should consider in their plan for review?

So they can narrow it down.

You mean? Yeah. For the

ADA. But this is for the ADA.

I don't I don't know. It's the

benefit of the ADA is that there's funding to retrofit, so they're trying to piggyback on it. So then why would you wanna be incorporated in the ADA? We're just gonna flag things that then loo depreciate our budget having to retrofit properties that we weren't originally accounting

for? Potentially.

So why are we doing it?

To be in compliance.

Well, they do.

Okay. Why did

you know? I mean, because most things are grandfathered in.

State law

state law

inquiry inquiry. If we don't have one, then you've got x amount of

time to do it.

Okay. I did

not mean

to be ignorant or rude to the that was not my intention. I meant usually grandfather.

The state has come

in and

said, where's your ADA plan? We're like, don't have one.

Like, we

have one year to start.

But there's one year. But

to start. To start.

But to that end, though, there's potential grant funding on the other side of that. Right? I mean, they're

Potentially.

But If they don't.

Well Maybe. But if it's a public facility, that's and that's why we've got the consultants on board to guide us through all of those Yeah. Hurdles. Right.

Okay. Alrighty.

Well, it's, you know, it's not without its complexity, of course, and and maybe maybe even more so now. So but, you know, it's good, and it's great that you're collaborating with them. So awesome work, but more to come.

So might have been a brainpower.

Right. That's involved.

That's good. Awesome. Thank you. Decided we're going to record Alonzo going forward. Probably should. I need AI to help me

with this service. I'm telling you. Fireflies everywhere.

Bring us the source with you.

Has so much information, and he Yep. He goes through it so fast that I mean, I have five pages of notes here, and that's not even half of what he said. Well,

I think it's good stuff. I I mean, that's great substantive, you know, that that's substantive work that you're doing there, and and it's important. So it's it's also really foundational. It's gonna last year. So

Yeah. It feels better than I can buy trail strategy in existing on its own. This is a better approach.

No doubt. Good stuff. Thank you. Alright. So I I think I I do wanna recap to just what I took from the last meeting, so I make sure I have this right. So just so everybody knows I took out of the last meeting that the trail subcommittee members just obviously, you have the the three amigos right here, Jay, Jenna Lee, and Ashley. I have on senior affairs, senior center optimization. I have Peggy, Tom, and Nicole. Right? Okay. And then I have Johnson Road Park Playground. I had Ashley, Caitlin, and Luz. Right? Okay. And I had pavilion and park amenity rentals.

I had myself and then Nicole and Caitlin. And then I'm just making sure I didn't volunteer somebody that for something that they didn't expect. And then then the sports sports park oversight that we're just Tom and Jay and I are gonna continue on that one. And I think I got everybody there. Right?

So am I seeing? No.

Got it. Okay. So next up, senior center. So it looks like a there's a up here on the on the board, we've got a looks like we've got the survey results. So are you guys gonna walk us

through this then? Walk you through it briefly. First, I I did send it to the subcommittee. Didn't know if they had a chance to review it.

Well, when did you send they told me when it first came out?

No. I sent it well

The last meeting you

sent it

to you the last meeting

because you

were Yeah. Had Yeah.

But I also sent, like, a recap.

I did not get a recap.

You did not get

a recap. No. There.

Not I thought I did send a maybe I did not send

a recap.

Maybe I wanted your input before I shared mine.

Well, because I I've been talking to Mike, and I said Oh, when did you some

more info.

Okay. Yep. Yep. I did get I get the initial one, but I didn't get it. Oh. Nope. That's okay. It looks like we're gonna get it now right here.

Yeah. Alright.

Yeah. I reviewed them today.

But I didn't want detail. I didn't want this to skew your Do you need more to go there?

Sorry. You're good. I'm trying my best over here.

We're I got here late.

You're fine. You're fine. No.

I I didn't want this my interpretation or Mike's interpretation to skew your interpretation. No. So Yep. But what we're gonna do for the sake of time is go through and give you our interpretation. And feel free to check.

Well, from there, then you guys can meet as a subcommittee and make your interpretation. Correct. So we didn't do it the other way. We'll do it this way. So go ahead.

So we'll kinda go with this through the screen at the same time. I've got it all up here. Key takeaways. Services are rated very high just like they were the last time. Health classes, strong participation in balance, circuit training, and, walking groups. A lot of, participation in our, meals, special events. Pickleball is increasing, but so is everything else. Our social games, special interest, day trips, and arts and crafts.

So they're the the this is listed a little parenthetical up there. This is in order of use. Okay.

Yes. In order of use. Everybody would they were the questions were asked about, what they were what they participated in and what they are likely to participate in in the next year. If we get to pickleball, 29% of the membership plays pickleball anywhere. Yeah. And most are beginners. 15% are advanced. And from my own personal experience, I would say the 15% are the most local.

80 It's 29% of the survey respondents.

Right? The survey respondents play anywhere. But the survey respondents are all senior center members.

Right. But they it went out a 100% of this membership. Right. So

Correct.

Of the people that were

still in

the survey. And, yes, there were over 500 respondents, which the consultants said that's an incredible number for one of these surveys.

How does the 26% relate to the 29%?

No. 29% played anywhere. Like, they're they may play in Bear Creek Park. The 26, if I'm not mistaken The the slate. The senior activity.

Yeah. Yeah.

That's the difference. So 29 was it 29 play, like,

Bear Creek

Park in.

Total number of active Michael, total number of active members.

Last year, we ended with right at 2,600.

So 500 is a good percentage. Yeah. Mhmm.

I'll get into more of the detail as we go forward. Okay. So, of course, the majority of people that took the survey lived in color. Majority of of those that took it were female, and ages 65 to 84 were the Oh, wow. The big ones.

98% were

back one twenty eight? 6% male's pickle It's it's pretty good mix. Yeah. I

liked the tenure.

What's that? Tenure of

how long they what's your

Twenty plus years. Yeah.

And then it's all

It's a lot.

That's big. That's

Every yeah. Pretty much 98% members. I think two people took it and weren't members for some rate or were former members.

Don't get very far in the survey if you're not a member of

No. You don't.

Yeah. Thank you.

Answer the two questions. Yeah. I just have one time I just try to what happens if you say no?

And then it's surveillance. You're

done. Yeah.

Yeah. So our services rating from the facility overall cleanliness, comfort, safety safety to staff, professionalism, friend friendliness, responsiveness, availability, variety of programs. I mean, variety of programs was the lowest, but that 50% said it's excellent. 37% said it's good. So Mhmm. The service ratings

So favorable.

Are off the charts.

Yeah. Yeah.

You just wonder how you can have a 73% excellence, and then you still have a percentage of population that's poor. Right.

There's always gonna be

someone that's out.

Someone that's So I have

a question about the survey. Is that we put one out a couple years ago, and this is another one that you put out. And so there's nothing on here that says they're a repeat person to respond to the same questions.

It's anonymous. Right?

Right. Yeah. Yeah. Yeah.

Well, I mean, it isn't you you could just do a check. Yeah. That I've done gone through this survey before. Because I think like with pickleball, you have a a certain circle of people are the ones that complain.

Correct.

Yeah.

Is it like the make no. Sorry.

Is is it like the same survey used for the parks, like the same system? No. I think your survey cost money.

Survey this survey is expensive. And but this is the same survey provider that we do for we did a recent one for our employee survey, but we also do it for the citizen survey, like, every other year. Gotcha.

Yeah. But this this the sample group, when we originally did the first survey, this the sample group has changed so much. You know? So let's Did the first one go out to

everyone in the city? Yeah.

The first one was yes. It was a senior. Yeah.

It was an official. Seniors that were trying to determine you that was more or less you you Right.

What do you want?

Because at that at that point, we had the the senior board that was doing more than just the

senior center. Right.

But we still have the same drip over of the same people though doing the same complaining.

Well, yeah, that's always gonna be the case. Mean, that's that's kinda yeah. But you

With this question, could you pick more than one answer?

Which two do you feel the seniors activity center should focus on to improve? Variety of programs was the number one thing.

That's

And what that tells what that told me is that the members want more variety, obviously, but we're we're limited in the size of our facility. Yes. Unless we add more room, we can't really add additional programs.

Yeah. In the comments and the detailed verbatims, I did see a lot of people wanted more option. Not necessarily more variety of classes, but more ability to take those classes.

So Correct.

And some people said even offering, like, Saturday mornings for some of the things. So it repeated on there a couple times with

I

think one of if we had more availability for the cherry ogre.

Cherry ogre was the big one.

Yeah. And my son But then there's, like,

the 70 seat max. Yeah.

Yeah. I

want that. So that begs the question, and maybe that comes up further in the in the survey because I can't remember now. But, you know, variety is interesting because variety talks about the activities and classes and things. But then that's not talking about variety as far as scheduling. It's not talking about options as far as access. That's just talking about, you know, do we have too much of one thing or not? You know, is there do we want more, you know that that, I guess, variety is I look at variety as the the programmatic type things. Mhmm. And and then access and time and schedules of is you know, that one's a means to an end a different you know, one's the means to the end, if that makes any sense. So

what was it? Last week I was there, was it chair yoga? There were 70. So there was probably 20 people, 15 people in the hallway that were on the waiting list. Yeah. Luckily, they actually

got in.

Did you do?

Did you

give up your chair

or something? Did.

Darn. What

a gentleman.

So but it was interesting, and they really wanted to do these classes. It's it

was exciting to watch. Yeah. I just think in those options that are available for variety, it didn't really it there wasn't an option to say availability. But from reading the comments, multiple people said, you know, if they're not a Keller resident, the classes fill up fast, and they they don't have an option.

Because they get first priority as well.

Because they get first priority. So then it's like, well, maybe we need more of those classes because I cannot participate in those. And

So with that, before the survey was finished, we had already seen the need for that. We need this especially for chair well, not chair yoga, but balance. Balance. That was the biggest class that had at least they always had 70 people in there and had roughly about a 40 person wait list on average. It started to trickle down as the year has gone on.

We noticed that we already made adjustments for it before this was even finished. We were able to shift some things around here and there. That class itself is free, So that's why the there is a big draw there besides the need of of having balanced classes. But the instructors are also free. They're doing it volunteer So we work with the phone with the instructors.

We opened up two classes back to back. So we have a balance one and a balance two. It's at 09:00 and then 09:50. So last week, Tom was there and he saw there was fifteen, twenty people in the hallway waiting on it to get in. I can tell you that this week was the first week of the new system, and we had two sellouts. So the first class had 68 people. Eight. The sec or the first one had, no, it had 70 in it. The second class had 68. And no one no one on the wait list. Next week, we already have 70 signed up with one person on the wait list for the 9AM, and we have 60 I think another 69 on the wait list or on the list.

And that's for balance. Right?

For balance.

Yep. How is the so how does the system improve or not? I mean, how's the system new system helping that?

Or So instead of serving just only 70 people and having to not pick and choose, but residents get you know, they always we get the first dibs on on the class. Non residents were not getting it. And that was the biggest sticking point everyone had. So now that we offered it up, you can only do one class or the other. You can't do both. So you can sign up for one class or the other class. Now, Civic Rec isn't as great as we would like it to be. We have to manually edit that, but that's just something we do each week. And hopefully at some point, we'll figure a system out that's better. But we're now serving a 140 people instead of just 70 Yeah.

Each each week. And it's only one one day a week that that's happening.

Okay. They get them packed in there. Tiny enough balance.

They get

them. They sneak it up. Yeah. They'll hold themselves up.

They're gonna

pop over.

Or or Domino's. Yeah. You know?

So so here's my question.

If if the instructor wasn't free and we wanted to put on another balance class, what would they charge for that balance class?

Most all of our classes, you either have a you have a monthly fee. It's $25 for the month. A month. Okay. Or it's $4 for a drop in. Now, it kinda depends on what you wanna do, what works best for your schedule. So most of those classes be $25. The big problem that we'd run into, kinda what Cody was saying with variety or more even more classes at this point is space. Mhmm. The gym is a very popular place.

Yep.

So if you start adding those in, somewhere it's gonna have to start getting cut. Yeah. And, you know, we're we're looking at other you know, we've adjusted the gym schedule obviously for balance. But, you know, basketball had a low turnout. So we adjusted basketball. I imagine

it has like three people.

Today, they had 10. They're very happy. They had 10. So the first survey. And it went up. It went higher today. It was Well, there you surprised. But Okay. You know, it just it does vary, but it's a That's the biggest thing we have to deal with.

Yep. Well,

alright. We'll keep going so we can Yep. We'll go. Make sure we take out of

our time here.

So So this one just asked, which programs have you participated in the past year? And that that top one there, that's all in the gym. Every one of those activities, Our meal program, special events, and then you then you have pickleball, which is its own animal in the gym, down to social games, special interests, day trips, and and the like. But you can see basketball had very low numbers, and that's what initiated staff to

make 6%. Yep. They're not doing anything.

Yeah. They're

socializing. Yeah. They're having fun

out front. Like, was this one? Nothing.

This was just sports itself. Yeah. Well, they're doing it.

Yeah. And well, this was

126 respondents said they played pickleball. And look, 28% said it's excellent. 58% said it's good. So we're hearing from the vocal 13 Yeah. That changes need

to be

made, and there's not enough. Whereas the majority, according to this, likes the downtime in between games so they can converse and do other things, and it's not the only reason they're at the center.

Yeah. Isn't Gina

awesome? Interesting. Interesting.

You can.

They're both kind of amazing.

So the the basketball the graph to the side of the basketball, what's the forty, twenty,

40 So percentage.

Yeah. That's a percentage of the six.

Yeah. Yeah. And I don't know how that I don't know how that equals six.

Yeah. Know. You said

My math my head is not

Tough math. Yeah.

Check and figure that out. He's a math guy.

Yeah. I'm

a math guy too,

but I can't figure it out.

I'm looking at the schedule now. That I thought it was a

numbers guy, maybe I'm not. Yeah.

Mhmm. That's forty, forty,

20.

But arts and crafts, again, excellent or are good. Just a few fairs. Day trips, hardly any fare. That's all excellent or good. People like to eat

just like me. Yeah.

Alright. The meals on wheel partnership, we still that's the majority of that?

Yes. So that's all of our special luncheons and then just daily or the three lunches a week are all through Metro work.

I mean, these are great ratings.

I mean, these are Yeah. Very positive. So proud.

Yeah. We're seeing job.

I think it was

very positive results. No doubt. And the chili was great

the other day.

Good. Good. That's why you didn't do

the balance class. That was it. Alright.

This is special. So that

high rating on the karaoke, Tom didn't participate in that yet. You know,

I think he made a cameo, but I'm not sure if he actually signed. I don't believe so.

Think it

was together.

This is that inborn aviation. Yes. Not a lot of people did it, but they love it. Because there's no other place to do it.

Yeah. Yeah. Yeah.

Is it a niche thing? Maybe. But how many hours a week do we offer that?

Like, hours. Two hours. It's two hours for the entire wage.

How many hours do we offer pickleball? Just two.

More than two.

That was bad.

Maybe more people will get into it. It's adorable. I love it.

Yeah. It's we've had more people come in two hours.

So for the most important programs, this is where pickleball comes out on top of 28%. It also shows that the vast majority enjoy experience. But if you add up the other gym activities, balance, yoga, Zumba, walking group, they total 31%. Mhmm. And I think the numbers for those four would probably be higher than the numb the total number of participants would be higher than the number of people that can play pickleball at

any So

it it kinda reaffirms in me that more people participate in other activities of pickleball. Right. But we might not hear from them.

So the top group, pickleball, balance no. No. No. Okay. So which ones are in the gym?

Those Balance. Pickleball, balance Yeah.

And yoga. Yoga.

Zumba? Zumba and then the walking group.

It's up there.

It's low line dancing. I didn't catch that one. Don't say it's not

up there.

There's quite a

few people do

it. Mhmm. Yeah. This is asking, you know, what you did versus what you plan to do, and, everybody plans to do more of than what they did. So this is this is the conundrum. How do you offer more things Yeah. With the limited time and space? Also,

a few people execute on their

goals of doing more. I

don't remember what this one

was. What they did last year to this.

Oh, last year. Yes. It's just an extension of that. Okay. Can you explain that one because I can never special

classes around

the world. So with this, with the unique program interest, this is gonna be they had to select, I think it was their top three programs that they or what does it say up there?

Three.

The top three programs that they enjoy. And then inside those top three, they have to rank them. So each of these bars that are going through that bounce class, that's unique. That's that many people put bounces number one. Mhmm. Pickleball, that many people put it that is their number one. And so this is all of their number ones as they go down the line. So when you're looking at it, more people said balance is the most important thing that I do or that I participate in at 31%. And then pickleball was shortly there behind at 24, and then you start going down the line.

And you have balance one day a week, twice now Correct. Back to back. So they it's the number one thing, and they can only do it one day a week for, like, fifty minutes.

Because bed's about a forty five minute window.

Is there any way to offer classes outside? Like like take advantage of that's like that little park space that's in front of the senior center?

We we've looked at it. We have not started that process yet, but we have. The Okay. Wind programming, the only downside is, you know Seasonal. Being a yeah. Seasonal and special population. So Mhmm. The main reason why we do most all of our things inside is it's stable flooring. We're not the the trip hazard is not there. The more people you get outside, the more we need to take our staff out there too. So we take there's six staff members at most at a time. There's only five of us there. Typically though, you're looking right around four. So if you have a instructor outside and then a staff member outside just to help assist, then we're we start to get cut then.

What about with volunteers or something that doesn't dilute the staff?

So we do use our volunteers heavily. We rely on our volunteers for a lot. The big ones that you're going to or the big things you're gonna encounter with volunteers that they cannot do would be anything first aid related. Mhmm. Or if it's payment related. So we use them at the front desk, but they're answering the phone calls, taking these questions. We have not had them lead a we use them to lead programs. We don't have them assisting with any other programs. So but it's a good idea and we've we've explored it. It's on our board. We just haven't gotten there yet. A

question on the survey. You know, you've taken thought of specialty things, but you didn't put Ollie in there.

We did have Ollie in there. Did you? Mhmm. Ollie was in there.

But you didn't have a breakout for it?

It's gonna be in the special interest programs. Okay. Up there at participation. There's only 11 that had signed up for it. But 73% of them said it was excellent.

Because we're working on an outreach program right now and I did one yesterday Water Mirror. And then as I you and I, Mike, have talked about, there's one to be done towards the end of the month over at Loom, which is just up and over the railroad tracks. Problem there is they're not a resident if they wanted to join the Right. Thing. But like we talked about before the meeting was that they can still register for OLLI and come in and be a part of that class, but they can't do anything else in this in that.

They don't have to have our membership.

Yeah. So

what about water mirror? That's in South Lake.

Water mirror? Well, no. We did water mirror, and then we're gonna do the South Lake Senior. That's coming up in a week or two. They're gonna do the same kind of presentation outreach to try to get more people to come Okay. To get better and more traffic coming into the KSAC.

So real quick, we had 487 responses. That was 487

people took the survey. Yeah.

Oh, took the survey. Okay. Alright.

Almost 500. Yeah.

Keep going, Michael. So we got

you. Okay. Yeah.

Trips, we're trying to gauge what people are willing to spend on our trips, and that's pretty much what they're they're spending now.

Yeah. We're we were right with well within that.

And they wanted more domestic versus international is what the Yeah. Okay.

Yeah. Definitely. So then we did ask pickleball specific questions. Do you play anywhere 29% of the 487 said they do? And this is we have the beginner, intermediate, and advanced.

So is that that says

29% Play pickleball anywhere.

In their life. Like, in a

What and then

And that's where

we had the 26% that played

at that success. Then it comes in the the next then it triggers the next question. If you said, yes, you play, then it provided this question. So if if you said no, you never saw this. The majority of those play at the senior center followed by Bear Creek and then other. And then we there was the point and then any other place outside of of our offerings.

And they can choose multiple answers on that one. Right?

Yes. And we offered or asked, did they use the point? No or or why not? This was their the majority said they didn't use it. And that that kind of goes back to the very beginning when we were planning the senior center, and there was talk about, we'll just add it on to the point. And the seniors that came and spoke were very vocal that I don't want to work out the point. I want to work out with other seniors. Mhmm. We want our own place. And that that started the whole conversation of what are we building and where.

We did ask about extended hours. But And we're we were referring to our current extended hours. Very valuable to valuable to unsure. Some people want it, some people don't.

If they do it, this is what we would like this is what they would

like to see, Wellness classes, movies, games.

Nope. Was pickup ball

Yeah. Pickup ball's on that extended hour deal, is it?

Is that what He's already being he's already in being offered during

We're offering it already.

Oh, we're we're talking about our our extended hours we have now.

Okay. Okay. Yeah. Gotcha.

Yeah. It's the Tuesdays and Thursdays.

But this was a telling one. Almost half of them said, we prefer mornings. Yep. Or we have existing commitments in the afternoons and

I'm in the air.

Or the weekends, and that's

That's what I did.

That's why the extended hours would not be beneficial for them.

Could you back up one? I'm sorry. Okay. Thank you. Got it.

And we just asked I'm surprised traffic isn't higher, but I get it. If they've gone to any other ones, not a whole lot. We're kind of all to ourselves.

Yeah. Please.

So this one was what improvements, additional programs, refinements in service would you recommend for the senior center? Thoughts could be inspired by topics that we've covered, your interest in hobbies or things done with other senior centers. Balance and exercise, class expansion, number one, additional class offerings of variety, number two, and then pickleball scheduling and access, number three. We'll go down from there.

Non resident access equity. Interesting.

That's where they don't get a head start. The residents get a head start on signing up for things. Got it. A lot of people are upset about that.

Saw that in the comments. Yeah.

We've got a ton of comments. Me see. Mike and I read them all. We're not gonna read them all. I will I will send you all this link.

Yep. Send you send it out to me.

I'll send it all. I'll send you the all the link. This email link that you can get in, and you can play with the survey. One of the things I didn't do was that, like, you can go to arts and crafts, and you can you can say, okay. Well, I just wanna know what the men thought of it.

That's neat.

Because the ceramic is

just about That's neat.

That's not what I thought.

Not very many people,

and they not

very many people did a lot. But you can play with the data and get drill down.

That's great. You can filter it all with all kinds of ways. That's great.

Michael Queen, do you have takeaways strong?

A lot of my takeaways are the data really told us what we were already feeling. And that was relieving to know that we weren't just shooting in the dark with a lot of things we were doing. You know, with the interest that we have that we're seeing daily still new people coming through the doors. It does tell us that we are doing the right thing. This just kinda helps us refine that a little bit more.

The big one that we have to be creative with and as staff, it's it's gonna take us really working on that schedule a little bit. The same people are wanting more variety or more classes. How can we do that without stretching ourselves so thin that we're could be jeopardizing either staff safety, patron safety, or just also just running ourselves thin to where we can't do our daily jobs. So those are gonna be our those are the big ticket.

Because there hasn't council has not phrase this correctly. They haven't directed us to add more staff.

Well, so then so then we ask

We ask every year. I think every department asks. Okay. I think every department asks every year.

Of course.

And

you said growth. Right?

And the and the attendance?

Correct. So, yeah. Our overall attendance is much higher than it has been.

Because I I wanna ask a little bit about the Ollie thing there because I think something in there might have been. Is it is it working for you? Are you getting the variety that you want? Because I'm working very hard on that to Yeah. For the professors for different kinds of classes.

Ollie is Ollie is one of those that we have to, you know, we we walk a fine line because Ollie is a it's a fantastic program that's but it's ran through UNT. So we it's not any of our instructors. We're we're just a host site for it. So so for a lot of the things for Ollie that I we try to work with Ollie and talk with them about is and we'd let them know, hey, if these are coming in. If they're wanting instructors or anything else, that that that's something that I would always I recommended to them after we did this survey too is you might wanna do your own survey.

Yeah. Because they worked at this new outreach program that they've got us doing because I'm an ambassador with Ollie. Is we've decided now that like yesterday we got like 21 people that came. We got them to give their names. And that's something different because now they're gonna see if they come in their systems and have actually registered it. And are we making any difference?

Yeah. So

I know that's kind

Something for you to consider is I know the library when I've attended events will have a QR code with like a quick three question survey through maybe I can't remember how it was done, but, like, through SurveyMonkey or something like what we did that was free that got captured a little bit of information so you could get real time feedback on if this was the right topic and ask them what other topics they would be interested in. Right. And if a QR code in that's too much, you could always just have a sheet with some pins next to it to get somebody's quick thoughts.

We put at the end of every presenter slide and all of our Pretty savvy. Talks. So like when we're rated as speakers in our conferences, the end of every conference slide has rate down

We have that if they only use the sign in at the actual location. Okay. I'm just trying to get suggestions.

With with respect to time, I think what what I'd like to suggest now is so we've made the is that the end of the Yes. Decision? So with respect, you know, to the investment made on the survey time and all the effort, You have a subcommittee now here of these three sitting to your left. You know, I would just ask the subcommittee to go back and get with you and say, okay. What do we do now?

You just you just articulated, hey. You know, we've gotta look at these things, but you've got some minds here on the park board that can sit with you and and maybe be some brainstorming and then and then come back to here and and, you know, present some thoughts and ideas that that maybe, you know, that you guys, you know, coalesce around and then and then, you know, throw that out to the broader group. And so we can sort of be a a proving ground, so to speak, before we try to, you know, you try to take something up further up the line of the council or whatever. You know, this is a good foundational work, and there's obviously a lot of, you know, there's some treasure invested in this too to get this this survey completed. I think on the other side, you know, people expect, okay.

You you asked us to respond to a survey, you know, so what what what are

you doing with it?

And so it'd be great to to continue to show activity around it and and how we're responding. So that, you know, from here now, you've got some something to to sit and talk about and the the subcommittee has an opportunity to get with you and sidebar and and and just kinda like the other subcommittees are doing. Where do we go from here? Yeah. So maybe pick a month, you know, next next meeting or whatever it takes if you're ready by February or if you need March, come back and let us know what what your thoughts are. So if you wanna shoot for one of those months, let me know when you're ready and then, you know, let me know when you're ready to Yep.

I like her idea, but I have to pass that on to you.

But I'm just saying that not just an Ollie, but everything else. You know, I'm just talking about this whole thing.

What are

we gonna do with

it from here? So Okay.

Alright? Okay. I think what we'll do is we'll finish the rest of this with the subcommittees in both carry the other items into the regular session. I'll entertain a motion adjourn the pre session. Motion to adjourn. I have a motion to have a second. Second. Second. Motion to second. All in there? Aye. Okay. Any opposed? See you next door. We will call to order the January session, regular session of the park and recreation board meeting.

First up on the agenda is persons to be heard. This is a time for the public to address the board on any subject. However, the Texas Open Meetings Act prohibits the board from discussing issues which the public has not been given three business days notice. Issues raised may be referred to city staff for research and possible future action. Seeing that we have no persons to be heard, we'll move to approval of the minutes. Hopefully, you all received the minutes and had a chance to review those in your email. I'll entertain a motion to approve unless we have further discussion and any changes.

Motion to approve the meeting minutes for December.

I have a motion and do I have a second? I have a motion and I have a second from Caitlin. All in favor? Aye. Any opposed? Minutes are approved. December minutes. Okay. We'll carry over from the last from the work session just to finish up on subcommittee reports. Thank you, Luz, because I was obviously struggling there because I I knew I had one more instinctively. It was on the backside of the page here. Last month, I decided not to waste paper and printed it front and back. So it is the Northeast Park, which is chaired by Caitlin. Was gonna bring that up. Thank you very much.