Prison Committee - Regular Meeting

Roll call. Councilwoman Reardon? Here. Councilman Mudren? Here. Councilman Hugg, I am here. Next item would be a public service minute from the August 17, 2026 Public Service Committee meeting. Any changes, discussion, or edits? No. Motion to approve. Second. I have a motion and a second to approve the August 17, 2026 public service minutes as presented. All in favor? Aye. Opposed? Showing none. We'll move to citizens to be heard on agenda items. Are there any citizens that would like to be heard on items appearing on the agenda this afternoon? Seeing none, we'll move to contracts. We have five items. The first one is 430, approval of biosolids application spring lease payment. Jackie Stumple in the amount of $36,600.

So this memo is a straggler. We had already kind of taken these a little earlier with some other farmers, but we hadn't finished the application in this field. Part of our biosolids program allows us to offer the farmers payment in spring to get on their fields because it's not advantageous for them to let us in since you have weather and compaction and things. So this is one of the farmers that worked with us. The contract allows for $150 for the right to apply with $150 potential reduced yield bonus. This farmer agreed to wait to plant far into June to take that bonus and assume the reduced yield. So recommendation is to pay the full amount for 122 acres at $300 per acre that equals $36,600. Questions or comments? All right, 431, award contract.

Number 2999-0926 for the Eastside Wastewater Treatment Plant Pump Replacement Project to Ares Incorporated in the amount of $299,887.

So this one's mine also. This is the replacement of six different pumps at the Eastside Wastewater Plant originally installed about 20 years ago. We prepared a contract, sent it out for public bid. We received three bids. Aries Incorporated was the low bid at $299,887. It was about 8% below our estimate, so we recommend moving forward with that.

Questions or comments? Mid-20 years, is there a good lifespan for a pump?

Yeah, that's about the life cycle of the pump is about 20 years, and we looked at cost to rebuild, and it wasn't cost effective.

Thank you. 432, a word of contract, number 3000-0926 for the Southeast Joliet Sanitary District Water Tower Well House Demolition Project to National Working Company in the amount of $164,000.

Okay, so this one's mine also. This is the recently acquired Southeast Joliet Sanitary District. We're switching over to the Joliet source. Has an existing well house and water tower. We got approval from the Illinois EPA to seal the well and stay on Joliet for the main source while we go through the transition. So this project is to remove the water tower that's in very poor shape and get rid of the well house. One important thing to note on this, we put together a set of plans and specs, put it out for bid. We did receive three bids, but I want to note that the bid by graph industrial was deemed non-compliant because they didn't comply with the responsible bidders ordinance. So we looked over that one. And then the low bid is from national wrecking company at $164,000. If you look at the estimate, I'll take ownership. That's my estimate. So originally this was two projects out for bid. It was a water tower and a well house. I decided to combine them to get a better price, but I forgot to change the estimate. So it exceeded our estimate because unfortunately we didn't adjust it, but we still recommend moving forward.

Well, our estimate was for what?

Just the water tower, not the well house, so I kind of forgot that. Add the estimates when we combine the projects, so the estimate was off a little bit.

So the correct estimate, it may not have exceeded?

It may not have, no. Okay.

Fair enough. Okay. Oh, and by the way, is the county paying for that?

Oh, yes, I'm sorry. So this is a project that when it's complete will, yes, be reimbursed back by the county. Okay. Full amount? Yes.

Thank you. 436, award contract for the 2026 MFP resurfacing. Contract B. Austin Tyler Construction Incorporated in the amount of $2,769,186.30.

This is a resurfacing contract using motor fuel tax funds. Austin Tyler Construction was the low bidder. They were about 9% below the engineer's estimate. There was one bid that was rejected. It was an incomplete submittal. I believe it's Amrise is how you pronounce that. We're not quite clear. I don't think what this middle is for They're more of a asphalt supplier and they only bid on a few of the line items. They didn't submit a complete bid So that's why that one was rejected. We're recommending moving forward with this award

I have a question. Greg, like we do with, you know, when we're doing the sewer work, do we have a map showing where these resurfacings are going to take place online?

Yeah, it does show up on the city's GIS website. I don't know exactly where, to be honest with you, but on the construction side, we do show the map.

And this particular project?

Yeah, so we're going to be doing a portion of Caton Farm Road with this. We were contemplating Hobolt Road as we were going through the bidding process. We realized that Public Utilities has a water main project scheduled there in 2028. So now we're reassessing. It's likely we're going to move that funding over to the piece of Essington north of Black. The piece between Jefferson and Black, we've been slowly moving through the process of widening that road.

I'll get you my bill for my new shocks.

But that piece north of Black is the one we're looking at swapping those funds over to.

Thank you. Yeah, Greg, you, me, and the Finance Director had a discussion a couple of weeks ago. Did you make any headway on... I'm determining how many actually went into the neighborhoods.

Yeah, we're Joe Nordman, Kevin Singh, and I have a meeting tomorrow or Wednesday. I don't know, to kind of go over the findings and make sure we're all on the same page. So we should have that information for you shortly.

What was that for, Larry? I'm sorry.

To see what research is being done in the neighborhoods.

Yeah, neighborhoods versus, we'll call them major streets. Yeah.

Thank you.

But you should have that report shortly.

Yeah, you know what I'll send it to the Public Service Committee and then I'll copy 437 award contract number two nine nine seven zero eight two six or the slings river a tunnel water main improvement project Austin Tyler construction incorporated in the amount of five million sixty three thousand three hundred twenty eight dollars and ninety cents

And so, so this one's another, I guess, pretty exciting one, at least for me that we've had some, some recent failures on this infrastructure. It's about a 99 years old. It was installed in 1927. So we are finally going to replace those water mains that go underneath the Des Plaines River connecting the east to west. And we put out a contract for bid. We received three bids. The low bid by Austin Tyler was quite a bit lower than the second bid, and it was about 17% lower than our estimates. So we recommend moving forward with the contract to Austin Tyler.

Question to comments? That's the final item under contract.

I'd like to make a motion under contracts for us to move this to the full council with our approval. Item number 430, 431, 432, 436, and 437. I'll second. I have a motion and a second.

FOR THE ITEMS IN OUR CONTRACTS, 430, 431, 432, 436, AND 437, THAT THEY ALL BE SENT TO THE FULL COUNCIL WITH COMMITTEE RECOMMENDATION TO APPROVE. ALL IN FAVOR? AYE. OPPOSED? SHOWING NONE. WE CAN MOVE TO CHANGE OVER TO PAY ASSISTANCE AND FINAL PAYMENTS. WE HAVE FOUR ITEMS. 433, APPROVAL OF AMENDMENT NUMBER ONE TO THE PROFESSIONAL SERVICES AGREEMENT FOR THE WATER METER ASSET MANAGEMENT PROGRAM TO CORE AND MAIN LP IN THE AMOUNT OF $95,000.

Okay, so this one, last year in March, we awarded a contract to Corps in Maine for the implementation as Island View. That's a platform that's taking our water meter data and other metrics from the water system to create a way to check for water loss and leaks and things of that nature. Part of something we wanted to do was create a lot of district metering zones to break the city into smaller pieces to see if we can target areas that show more loss than others. That required a construction component of installing a lot of meters and things of that nature. So at the time of awarding this, we didn't pay for that portion because we didn't have the meters installed, but we now have the meters installed as part of a previous project that we just wrapped up. So this fee is for them to create the dashboard and implement drilling into those meters sections to try to identify hotspots for water loss. So we recommend awarding, or I'm sorry, you know, approval of the amendment to Corps and Maine in that amount so that we can move forward with that portion of the work.

So, Nick, that wasn't part of the original bid?

No, because we didn't have the meters and things in place, so we didn't want to pay for it because we didn't know how long it was going to take to put the meters in place. So we held that portion of it off and had to get our other stuff in order first.

And isn't Corps and Maine are also somewhat of a soul?

Yeah, so the core main is the, the, the local representatives or census. That's who all of our meters is through. And it's Xylem view. It's census Xylem. Uh, core main is the representative. So all the contracts and purchases go through core main. That's who we buy our meters from and even the software, but ultimately it's, it's through census is who provides the service to us. Thank you.

438, approval of change order number one for the upper block water main improvement project to Austin Tile Construction Incorporated. This will be a deduction in the amount of $551,910.46. And then pay estimate number seven and final. for the project in the amount of $869,608.13.

Yeah, this is just a 2025 water main project that we're squaring up and basically doing a balance on all the quantities and balancing the contract out. So there's a deduct on the total price and then that final payment closes this project out. Questions, comments?

439, approval of change order number two for the Broadway Street from Theodore Street to Ruby Street water main improvement project to Austin Tidal Construction Incorporated. for a deduction in the amount of $1,561,954.91 and then a pay estimate number 11 in final for the project in the amount of $584,633.14.

And this is the same memo for that project also awarded in 2025 just to square up the numbers and credit back what we didn't spend and then close out with the final payment release all retainage of the projects complete.

And then the money that we didn't spend that we budgeted for was back in the sewer and water general fund?

Yeah, or if this was a loan project, it would just not be borrowed against. Depending on how this was funded, I'd have to look at the particular project. Either we don't spend it or we just don't borrow it against the total amount that we were approved to borrow. So it would just be a debit off of that.

All right. 440, approval of change order number two for the North Prairie Water Main Improvements Project, Austin Pile of Construction Incorporated. Again, for a deduction in the amount of $647,156.35. Then pay estimate number eight and final for the project in the amount of $418,270.88.

This is the same type of memo for this particular project. Through Austin Tyler, this is also a 2025 project. I believe there's maybe one more we have to finish and close out, and then that would be the rest of the 2025 projects that have been completed and closed out. Questions or comments?

No. That's the final item under change order, pay estimates, and final payments.

Okay. Under change order, pay estimates, and final payments, I'd like to make a recommendation to move items 433, 438, 439, and 440 to the full council with this committee's recommendation to approve.

I'll second that motion. I have a motion and a second. I'm going to change orders to pass and move final payments at items 433, 438, 439, and 440. I'll be sent to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we move an ordinance and resolutions. 449, resolution authorizing approval of an intergovernmental agreement with the Forest Preserve District of Webb County. for the Farrell Road or the Spring Creek bridge replacement project?

Yes, so this is the Farrell Road bridge project that we are looking to do here and have let sometime later this fall. This is the forest reserve portion. The IGA outlines items for both parties for the permanent easement and the vegetation impact, so they have an ordinance that basically says Per amount of vegetation that's removed, there's a payment due as the impact. This IGA basically covers all that, gives us the final easement for the bridge so that can be constructed. And then, like I mentioned, it should be in November, roughly, that the letting happens for the bridge to possibly be constructed next year. So at this point, I'd like to see that IGA and items moved to the council for approval.

Question to colleagues?

vegetation we're referring to is that permanently removed or does it grow back after we're finished usually it's permanently removed um it's it's in the area of the bridge so between its trees mainly so between construction and maintenance with the bridge it usually gets permanently removed pretty big number isn't it they are not small when we talk to the forest preserve that is correct okay um

450, resolution appropriating more fuel tax funds for the 2026 MFT resurfacing contract B. In the amount of $2,769,186.30.

This is a housekeeping item. In order to spend the money, we have to tell IDAT we're going to spend this money.

451, resolution appropriating more fuel tax funds for right-of-way related expenses for the Thrill Road or the Spring Road. spring creek bridge improvement project same thing same thing housekeeping as greg just mentioned 452 resolution requesting the partial closure of route 6 and 30 for the 2026 joliet central homecoming parade

This is a resolution that IDOT requires for the, we'll call it partial closure, of state routes. This is a Joliet Central homecoming parade. It's going to be on a Saturday morning. There won't be a ton of traffic downtown, but I believe the route is going west on Cass over to Ottawa and then east on Jefferson back to the school. So in order for us to be able to officially close that, we need a resolution to be approved by Council.

Questions, comments?

That's the final item under Ordinance and Resolutions. Under the ordinance and resolution to move the following to the full council with our recommendation. 449, 450, 451, and 452. Second. I have a motion and a second.

If the item is under ordinance and resolution, 449, 450, 451, and 452, I'll be sent to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none. We've moved to new or old business, not finalizing a recommendation. Anything from the committee members? One.

Okay. So this would have been a water main break change at the corner of Buell and Prairie. It's been a few weeks now and the gravel is considerably out of the hole and we put a cone there instead of putting more gravel or getting that asphalt. I think we should get some more stone in there or find out when we're going to get it. I'm assuming it's a water issue, but it's asphalt that needs to be handled at some point.

Yeah, I can certainly look into that and see. I'm not sure, but I'll look up and see if there's a break and who's going to restore it.

Yeah, restoration, the smaller restorations, there's a lot of times handled by roadways. If it's a larger one, an outside contractor will handle it. So we'll get more information. Yeah, thank you.

Yeah, I'm gonna keep going until these reports inside I'm looking at me okay last page I wasn't sure we're still doing these I

Hopefully, I hope they don't mention the water main break about now, Jason. Okay. Let's see. So there's nine fire hydrants that have been repaired. There's currently 78 of them out of service. That's about a 10th of a percent of the 8,351 that we have. 45 of these hydrants are operational, but need repairs. That's about a half a percent. Three valves have been reset or repaired. And then water main breaks, we've had 12 water main breaks been repaired. For 2026, there's been a total of 90 water main breaks with 38 of them in the former Southeast Joliet Sanitary Logistics Service area. For the same period of last year, we had 105 in Joliet. So we're considerably lower at this point. So that's trending in a good direction. And then there were two new contracted services on July 23rd. Austin Tyler repaired a service leak at 105 Pheasant Run Drive. They completed the water main break within their project area. That's in the former Southeast Joliet Sanitary District area. And then August 14th, chemical construction repaired a water main break at 507 Seneca. And that was due to just lack of our staff availability after hours. No, those are paid by us. That's our system now. So we fund the emergency repairs. The county is paying for capital upgrades and things and reimbursing, but not for normal operation and maintenance of the system. Anything else?

Nope.

All right. Any public comment from the public? Seeing none, we move to adjournment.

Motion to adjourn.

Second. I have a motion and a second to adjourn. All in favor? Aye. Opposed? Showing none. We're done. Thank you, folks.