Prison Committee - Regular Meeting

I think it shouldn't take long.

Is that for me? No. Well, soon. All right.

At this time, I'll call to order the City of Joliet Public Service Committee meeting for Monday, June 1, 2026. First order of business is roll call. Councilwoman Raritan?

Here.

Councilman Mudren? Here. Councilman Hogg? I'm here. Approval of minutes. We have to approve the minutes of the public service meeting from May 18, 2026. We were all here, right? Yes, we were. So any questions, comments, or changes?

I make a motion to approve the minutes as written. Second. Second.

I have a motion and a second. To approve the minutes as presented for the May 18, 2026 Public Service Committee meeting. All in favor?

Aye.

Opposed? Showing none. We'll move to citizens to be heard on agenda items. While there's nobody in the chambers, I'll still announce it. Any citizens who wish to be heard? Seeing none, we can move right into contracts. We have five items. The first one, 290-26, approval of payment for emergency repairs to the Jefferson Street sewer to Aries Incorporated in the amount of $260,545.62.

In March, we had an incident where we had a sewer collapse on Jefferson Street. This was one of our larger diameter sewers, so it was definitely an emergency to get that fixed. We have a contract with Aries under our on-call contractor contract, so they had the ability to immediately provide the bypass pumping in order to make sure we didn't have any backup situations. So we contacted ARIES. They immediately responded with the bypass pumping equipment. They investigated and assessed the situation and worked with our staff to come up with a plan to complete the necessary repairs. So over two weeks, they provided the services that are listed there with the bypass pumping, traffic control on a state route, slip lining 300 feet of 18-inch sewer main, abandoning an old 24-inch sewer main, installing a new structure, removing concrete that had been unknowingly disposed of into the sewer system, providing vehicle and pedestrian access to make sure that we could still get to events at Bipark, and then restoring the asphalt and concrete. So the total cost of this work was $260,545. Questions or comments? Question.

So, Allison, we went with a smaller line, 18 versus 24?

So the 24-inch was an old line that used to work as an overflow to discharge to the Des Plaines River. So that line was not the in-service domestic waste line. It was an old combined sewer.

Gotcha.

Thank you. The one that ruptured, was there a lot of cleanup? Did it discharge any raw sewage?

There was a minimal amount that went to the river before it was set up with the bypass. But we did contact EPA and went through the processes to address that.

Okay, thank you. 291 approval of a purchase order for the 2026 automotive and heavy-duty batteries and related support services pride incorporated in the amount of $60,000 So we solicited pricing for Automotive and heavy-duty batteries for the the vehicles that are maintained by the city Traditionally we have just purchased these

On an as-needed basis, however, we're now moving forward with more of a price agreement that will go to council for approval. So we, again, we publicly solicited prices. There was two suppliers that provided pricing. Fleet Pride provided the lowest pricing. The pricing also includes inventory management and warranties. So basically, they have a... We'll call it a cabinet or a shelf in our fleet services facilities with their batteries in there. So we have them in stock when we need them. When we need them, we take them out and use them, and then they periodically come and update the inventory and manage the amount that is in there. We don't pay for those. It's just kind of a cabinet that's there. with the stock for us to use as needed. We pay for them when we take them out and use them. Estimated annual expenditure for batteries is about $60,000. It varies from year to year, so the quantity is going to vary from year to year as well, and we are requesting council approval for the agreed-upon pricing.

Questions or comments? All right. Next item is 292, approval of purchase order for the 2026 fleet tires and tire services in the amount of $200,000.

Similar to the last item, traditionally we have just purchased these as needed. However, we're moving more towards an agreed unit price. We solicited prices for quite a few models and types of tires. In addition to kind of publicly advertising it, we reached out to 13 suppliers of tires. We received prices from three. suppliers one of the suppliers Submittal was determined to be incomplete. The other two submittals are generally comparable in price. There is some differences on various sizes of Tires, but generally they're very close and it's because they're following like government pricing which is kind of standard pricing So what we would like to do is award this to both suppliers and then sort of based on availability and timing for delivery and need and that kind of thing, pick which one we use. We are requesting to move forward. The two suppliers would be Pomp's Tires and Wentworth.

Greg, I don't remember the company. I believe it was BF Tire. That's correct. That was here. Did he get a chance to bid?

We reached out to him and solicited a price he did not submit. Perfect.

Good.

Question just because we're doing both of these kind of bulk Purchases is it because we're getting this new building.

We'll have more space or no Traditionally again, we've kind of purchased these as needed but through discussions with staff and finance Sometimes these things will go over $25,000 and even though the part individual purchases are below which does not require a council approval There was concern that hey this could look not quite right if we go over that $25,000 and we don't have council approval. So in order to do this, we're just clearing up any sort of perception that things are not being done correctly. In the future, you're going to see another one for like oil and that type of material. And then the more challenging one is parts, and we're trying to figure that one out. But you'll be seeing those come through in the near future. I think oil is going to be on the next agenda, and parts will be shortly after. And for parts, consideration on when we can get it and how fast they can supply it and that type of thing, because we try and operate with a just-in-time parts management system, as a lot of dealers and repair shops do, where they reach out to the suppliers, whoever that is, and say, hey, can you get me this in a couple hours? I need it. And they run out with the part. And that's what we're moving towards, but that one's a little more challenging to figure out. But we will be coming in the near future with that as well. Thank you.

And question, I see what you're saying for most of these. The odds are almost exactly the same? Yes. Are they retail prices? They're government pricing. Okay. So, yeah. But the first two items, we obviously would go to POMS if they could get it for us?

That's correct. Unless for some reason it's an emergency, they don't have it, we'd go to the Wentworth. But generally... If they both have it in stock, we're going to go with the lower purchase price.

And those are prices per tire, right?

That's correct.

So it's a Caterpillar machine tire that costs $1,200?

That's right, yeah.

That's an expensive tire, isn't it?

Yeah, some of those machinery tires get rather expensive. They get real expensive, I know. And we don't use a lot of those, quite honestly, but we do use them periodically.

Okay. And both of these items, this and the one prior to it, too, we would buy up to the amount that if we approve this at the council. Yep. And if we have a bad year, so to speak, and we go above the $60,000 or above the $200,000, they'd have to come.

We'd come back, yeah, for a change order.

All right. Or an amendment, yeah. And what happens if we come in way under?

We just don't purchase them. We're not obligated to? No. These are just purchase order approvals. So, again, if it's for $60,000 and we only end up expending $30,000, then that's it. We don't come back for a deduct because we're just agreeing on pricing. It's not an actual contract.

Okay. 296 a word of contract for the southeast Joliet sanitary district water system improvements project to Austin Tyler construction incorporated in the amount of two million nine hundred eighty two thousand five hundred and thirty five dollars and sixty eight cents

As a reminder, we did acquire the Southeastern Sanitary District February 1 of this year. One of the funding sources identified by the county for the improvements necessary is the American Rescue Plan Act, ARPA. We did execute a subrecipient agreement for ARPA funding last year, and that was just amended earlier in May to increase the amount to over $4 million. So one of the projects identified for the ARPA funds is replacement of sections of failing water main in the southeastern Sanitary District area. We identified the worst sections, about 1.36 miles. And we advertise this for bid due to kind of some uncertainty on how much the bids would come into. And because we had the upper limit of the grant amount, we did do a base bid and an alternate bid amount. The good news is we did get in pricing that was within our budget using that alternate bid amount. So we'll be able to do the entire project. So Austin Tyler was the low bidder. Their bid was 13% below our estimate. We've obviously worked with Austin Tyler before and they do a lot of work in the city. So we're recommending awarding the contract to Austin Tyler.

Question or comments?

other than three very competitive bids for the alternative, but for a $3 million bid to be within basically $100,000, a couple hundred thousand dollars max.

Yeah, we're happy. We continue to get very good pricing for our water main work.

And the entire amount is being paid by county?

Yep, that's correct. With the ARPA funds? The grant funds, yeah.

Are they going to pay if we have other issues with it as we have taken over?

Yeah, the county is committed to about $16 million over a 10-year period.

We'll have already collected water fees by then, and they'll be paying their own way, too.

Yes, that's correct.

Thank you. All right, 297, award of contract for the 2026 roadways resurfacing contract. A, to P.T. Farrell Construction Company in the amount of $2,434,217.87. Yes, this is our annual, one of our annual resurfacing contracts for the year 2026. Three bidders, all pretty tight in bidding there.

The actual cost was about 9% below the engineer's estimate, which was good. We have available funding for this. I would like to see this moved to council for approval. There will be another contract coming later on in the year, but this is the first of those.

This is more amazing than the last one You know, it's kind of I wonder we're seeing the tip of the iceberg maybe seeing some depreciation in general I'm seeing at the grocery store, too They call sales, but the sales been lasting for weeks. It's like they're at they're begging people to come back and buy So maybe it's a good good at Oman All right. That's the last item on the car. Oh, how are we doing on sidewalks? Because we increase it this year

Yeah, so I'm working on that right now. Hopefully, we'll have a couple contracts here in the next month or two coming to Council for approval to get out and go from there.

And we're going to be doing quite a bit, right?

Yeah, there'll be a lot. That's part of the reason why it's taking us a little longer to get them out because of the volume that we're talking about. Okay.

All right. Any further questions or comments? If not, that's the final item under contracts.

Under contracts, I'd like to make a motion to move to the full council with our approval, contract numbers. 290, 291, 292, 296, and 297.

Second.

I have a motion and a second to send the items on the contracts 290, 291, 292, 296, and 297 to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we can move the single item under change orders, pay estimates, and final payments. 289 approval of amendment number one to the professional service agreement for the southeast Joliet sanitary district water system improvements project for construction engineering services to Baxter and Woodman incorporated in the amount of ninety four thousand two hundred dollars and I'm assuming this is part of what we just discussed

yes this is uh bachelor and woodman did the design work for the contract i just spoke of in southeastern sanitary district this is an amendment that adds funds for the construction services component of the project and again this is being covered with the arpa funds any questions or comments that's the only item

Okay, I'd like to make a motion. Under change orders, pay estimates, and final payments, I'd like to make a motion to move item 289-26 to the full council with this committee's recommendation to approve.

I'll second that motion.

We have a motion and a second to send a single item on a change order to pay estimates of final payments, 289, to the full council with committee recommendation to approve. All in favor? Aye. Opposed? Showing none, we'll move to the ordinance and resolutions. 303, resolution authorizing the acquisition of property for the Farrell Road over Spring Creek Bridge improvements project in the amount of $3,600.00.

Yes, this is one of three parcels that we need acquisition for, for the Farrell Road Bridge over Spring Creek. As you may be aware, it's time to replace it. It's scheduled for a 2026 letting with construction happening next summer. It'll go throughout the summer, but this is a small parcel that is needed for the actual construction and need for that acquisition. So we'd like to see this move to council for approval.

Question to comments?

Okay, 304, resolution authorizing execution of an intergovernmental agreement between the county of Kendall and the city of Joliet for Kendall County Transportation Alternative Programs, KCTAP, funding to resurface the multi-use path along the west side of Ridge Road between Theodore Street and Black Road.

Yeah, we were approached by Kendall County in order to, um, have some available case, what they call Casey tap funding, the Kendall County, uh, transportation alternative program specifically for a bike path along, um, Ridge road. Um, that would be resurfaced as part of that. Uh, it's a 75, 25 split, generally speaking. Um, we have the 25%, um, percent on that. Um, the integral agreement just goes through those. processes and values. It's about $70,000 estimate for that. We would look to start, we'll call it the design, and then get it out for bid here later this year, and then go ahead and resurface it at some point in time later this year, early next year.

Question? The resurface statement, there's no bypass there today, is there?

I believe there is. Yeah, along the west side over there. Okay. Yeah. Last I was out there, I believe I was there. Somebody removed it on me.

Nobody removed it. I'm sure. Yeah. Thanks.

Yep.

All right. Only two items under ordinance of resolutions. Resolutions and I'd like to make a motion to move to the full council with our recommendation item number 303 and 304 second I have a motion and a second to send the items on the ordinance and resolutions 303 and 304 to the full council with committee recommendation to approve all in favor aye opposed showing none Excuse me. We can move on a newer old business not the final action a recommendation Allison

Yes, I just have an update on the maintenance activities in the utilities department. We had 11 fire hydrants that are repaired, so we currently have 0.7% of the system that's out of service, 57 hydrants. Two valves are reset or repaired, and we had six water main breaks, so our total for 2026 is now 47 water main breaks, which is... still trending down in comparison to other years. So we had one new contracted service. Austin Tyler completed a water main break repair due to lack of available staff on May 9th, and we had a couple city workers who helped Austin Tyler turn valves in Halston. Questions, comments?

Anything from the council members, committee members? Nothing from me.

Anything from other staff?

All right, with that, we can move into public comment. Again, seeing none in attendance, I'll still announce it. Anybody would like to make a public comment of any sort? Seeing none, we move to adjournment.

Motion to adjourn.

Second. I have a motion and a second to adjourn. All in favor? Aye. Opposed? Showing none. We're done. Thank you, everyone.

Did you guys get this?

I'm not sure I got my mail. I didn't have any mail. I got a magazine.