Communication, Technology & Information Systems Committee - Regular Meeting

Welcome to the August 6 meeting of the communication technology and information systems committee. We're meeting at 08:30 in the Executive Conference Room. First, we'll have roll call. Cesar Cardenas?

Here.

Juan Moreno is not here, but he said he would not be here, and I'm sure you're here. First, we start with the approval of the minutes. Did you have a chance to read the minutes?

I did. And And I do motion to approve. Second. All in favor? All in favor?

Aye. Citizens to be heard on agenda items. There are no citizens here, so we will move beyond that. And the first agenda item is 8821, award contract to CDWG for the renewal of Cradlepoint NetCloud mobile router licensing in the amount of $44,278.

Yeah. So this is really straightforward. We use Cradlepoint devices in pretty much all of our city vehicles. We made this transition probably over ten years ago. It used to be you'd have to have a, like, a cellular SIM card for every device in, a squad car, for example. So if you had a camera, you had to have a card in there. If you had your laptop had have its own card, like so you can imagine that was very expensive. Yeah. So what we do is we purchased basically mobile routers. Those now get installed by MMD into the vehicles themselves.

All the devices connect back to now that single router. We have one SIM card with Verizon that connects back. We actually then spread that out to other things such as well sites and other locations throughout the city that are the expense to actually fully network them in would be too much instead. And it's very those are usually very low data information sends. So we just simply have a Cradlepoint router located in there and sends that information back.

So the Cradlepoint router, is there one for each squad but it can controls all of the units? Okay.

So this this also gives us a lot of flexibility to find the vehicles because we can find them by where the router is located so we can actually pull them up on a map and things of that nature. We can activate, deactivate the connection in the vehicle remotely. It was fully managed, the network capability of that vehicle. It also creates kind of a mesh, so mesh network when there's a major incident. So because these are part of the city network, if you were on-site and let's say I I just roll up with my laptop, I would actually connect automatically connect into one of the vehicles Mhmm.

Because it's part of the overall city network. We use for that as it's called a private VPN through Verizon. So the vehicles actually all communicate back here to city hall. They don't go just out across the the regular Internet. They do transfer all that information back here. So it allows them full access to all the city systems as if they were sitting at their desk here in city hall or in the PD or the fire stations. They've been widely used. We've been using them for years. They're great devices.

So it's just a renewal of

our Yeah.

It's just a renewal. This is our one year renewal for the licensing.

And it's just one year,

you said?

Yep. Okay. Alrighty.

Do a motion to approve. I'll second. All in favor? Aye. Alright.

And then our second item is eighty eight fifty five, award contract to DTS and ViewWorks asset management software support and hosting in the amount of $70,000.

So this one is also just an annual renewal of software we've been using for about six years. It is asset management. It hooks into our GIS. It tracks spatial and non spatial assets. So spatial assets being something that's on a map, our roads, our water mains, our sewers, our sidewalks, things like that, and our non spatial assets, are things like computers and tablets and personnel.

Police are doing personnel inspections. It's also the system where we track all of our city service requests and work orders. And the service requests are those that are coming in from the citizen view app that the residents are putting in. So it's the the software that supports all

of All of that.

All of that. So I think it's important to note over the six years we've been using software, our annual renewal hasn't changed. It's been Wow. The 70,000 year over year. That's good.

And do they offer, like, a longer contract on that or is that just kinda just an annual? It's just an annual. Mhmm. Okay. Yeah. I always point people to that, so this is you have. I use it as well, so you get results. So motion to approve.

I'll second.

All in favor?

Aye. We're old business, not for final action. Do you have anything you'd to bring up? Anybody? Okay. We don't have a request

for closed session. Oh, we don't have public comment because there's

no public and no request for closed session.

So do we have a motion to adjourn? Motion to adjourn. Second. All in favor? Aye. Aye.