Board of Zoning Appeal & Regional Planning Commission - Regular Meeting

Yeah, he loves sure. Tell you what I'll do.

Okay, I've got 602. I'll now at this time call the Jefferson County Board of Zone. Y'all would you please join us in prayer? Okay. Thank you, dear Lord, for this day. Thank you, God, for the opportunity. Thank you, Lord, for the blessings that you bestow upon us each and every day, Father. And Father, please help us make good decisions and wise decisions today to honor the people of this county and to do our jobs here as we need to do them. Jesus's name. Amen. Amen. Nathan Nelson going to lead us in the pledge.

Attention, salute, pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you, men. I'm not seeing any check. Okay. I received your packet and had an opportunity to opportunity to look at the minutes and check those. Do we have any additions or corrections? Mr. Chairman.

Yes, sir. There is one clerical error. I believe um under adjournment, it says on a motion by Mr. Dixon. I think Mr. Dixon is here. No, I wasn't. I done about that. Okay. Okay. Yes. The copy I have is got on the motion by Mr. Nelson and a second Mr. Ch. Okay. Okay. So, any other corrections or additions to those? Being none, I'll entertain a motion to approve. I move to approve the minutes. We have proper motion. We have a second. Second. Chad Dixon. David Nelson made the motion. All those in favor, let me be known by saying I. I.

All those opposed. And we checked just a moment ago. We have no citizens input for BZA tonight. So, we'll move on down to item number six on the agenda. Interpretation of grandfathering status of an existing mobile home park to be subject to only the land and that the park and septic areas reside. This would allow the subdivision of the remaining property for lots to construct permanent dwelling units located at 1059 Hell Road Martha Dandridge Height subdivision lot 21. Dandridge is zone A1 lot size 7.67 acres by Jeremy and Christy Smith. Are they here? I'm here to represent them.

Okay. If you would step to the podium and state your name and Jeremy Tucket with S Engineering and Surveying. Uh I did bring an example of what they're wanted to do and why they're seeking this interpretation. If I could hand these out to you guys. Absolutely. So, there's an existing trailer park there that does not meet the current zoning and uh these uh people have bought this property and what they want to do is potentially turn it into a uh subdivision of permanent housing. Uh the people are living in this trailer park right now. Did I give you enough?

Yeah, sorry. No, no, no. I actually want you. All right. So, uh, as you can see, what they're wonder is that working now?

Yeah. Okay. So, as you can see from this, what they're wanting to do is begin with a four lot subdivision. Uh, that way they can build homes. And as the people move out of the trailers cuz they're rented right now, they want to eventually do two more lots right there. So, eventually the trailer park will go away. This just gives time for people to move out naturally and not be evicted from their homes. And I'm happy to answer any questions you all have. Okay. And I'm fairly familiar with that piece of property, but if you don't mind, speak about the topography of it. It's pretty rough what they're looking at. Is there not a couple ditches running through the property or

There's some low area to the back there. uh we've already had this soil mapped and the uh uh those low areas aren't affecting what they're wanting to do out here. So, it does roll down, you know, towards the creek back there and has a creek around two of the property lines, but we're still able to get this subdivision and get proper septic in there even though it has those low areas. Okay. And have you all spoke with Mr. Carter or his office yet about that to see if that's even possible at the environmental health? No, I was waiting to see what you all said first before applying them with them. Okay. But there is enough good soils down in there from reviewing the souls now to put systems in there.

Yes. M. So, um, one, you're before the board of zoning appeals, right? And this was an interpretation of nonconformity, legal non-conform legal of the trailer park of the trailer park, but there are no on the floor lots that you're showing. Um, are there any trailers on those properties on the four that we want to do? No. But this is in the Dandridge planning region and he asked to have this sent here to get y'all's interpretation that this would be okay to do before he would take it to planning commission.

Okay. So um as far as what you handed out, this is a subdivision plan. So you are not asking for the subdivision of this property. Not right now. This is just what they want to do eventually. We've not made an application to uh Dandridge. So the request I'm not sure I understand your request. The request is the nonconformity of the trailer park be limited to the area the trailer park is in now. So a nonconformity only applies to the legal line of record that it's located on which is all of this. Right. Which is all of it. Right.

Uh so that's that's your standing and that's your understanding at this point. And there are no trailers on lots one through four. Correct. So, um, once again, I'm, um, I'm not sure I understand the request.

What, uh, Dandridge was thinking is that the density to the is actually zoning density applies to the trailers themselves. Even though it's grandfathered, he wants to make sure that it's okay with this board that we limit the grandfathering and the density to just where the trailer park is. I think that's inherent. Um the the uh you can't add or remove land and and maintain the legal status the legal status of grandfather,

right? So uh if you do this then the legal status would still apply to the area to the far left that fronts on uh the side row where the trailers are circle. Correct. So it would be uh your grandfathering status would still apply to lot two R-1 two. Yeah. 21 R1, right? 21 R1. And that's what we're wanting to verify. He just wanted to make it an official at this. Okay. And you said that the trailers are are currently leased, currently rented, right? Correct. And as those people vacate those, they're going to be pulling them out.

Pulling them out. doing away with that. I'm sure this has come up in conversation. How many other lots are you all wanting to try to get once all the trailers are gone? It'll be two more. Two more. So, total of six on that property. Well, we're talking down the roadways on there that you're just you're just wanting to know if you can subdivide property on there, right? Grandpa, are these six existing mobile homes on septic now? Yes. And if you cut any of this area off, is it going to mess with the reserve area? No. On the existing No, I haven't seen and my understanding most of that is flood. Okay.

Yeah. But now we left room for the reserve area. Mhm. Can I ask who this? Uh Mikey. Tom, it sounds like you're familiar with that piece of property. Do you have any concerns other than that at the lower end? Well, you know, what they're proposing and what happens is subject to soil. Absolutely. Yeah, this is subject to change, you know, bedrooms and all that. And you know, it's my understanding he just kind of want to know, could he do this if I approve that that way basically because

yeah, it's going to way I let him prove it that way. So you it and when they come back with the subdivision plan, you would have to sign it system and at that time you would have to determine that the field lines of 36 trailers are all on the lot where exist. Yeah. Okay. Does anyone else have a question or concern about this? Mark, you familiar with that piece property down there?

So, it looks like the Zone A. Mhm. It's agriculture. FEMA map zone A doesn't include this propert. That's the boundary. I think that's just where it's been highlighted because it's on Tennessee property viewers, too. Well, I think that color is because this has been highlighted on the Tennessee property viewer map and and when you print it off that picked it up. I think your zone 8 stent is along that creek right there. Yeah, there is. It's along the creek on those two properties to the east. Yeah. And south.

Yeah. Okay. But all we're having to decide is an interpretation. Is it okay for them to cut that off if it's approved by everyone else? And it'll depend upon whether it will, you know, accept it and it may be suitable for two lots instead of, you know, that's down the road cut off and correct. Yeah. And I think what he's actual recognition is that when he cuts the four lots off, they don't have a legal non-conforming status at that point. They lose their nonconformity. There was four lots. I'm sure there still have this though would be but that's still there at that point. Absolutely.

Any other questions or concerns? Being none what's pledge to the board? I make a motion that we interpret the grandfather status to remain on the existing park and then if he choose to subdivide the other into four lots I think it' be enough. Okay. We have proper motion. Do we have a second? I'll second. Second. Singfield. Second. Any further discussion on this? Being none, all those in favor say I. I. All those opposed. Passes. Thank you. You want your copy back?

Okay. Next item on the agenda is number seven. Barance request of 20 a 20ft set back 20 foot for a front set back of 10 ft for a new garage. Let me read that again. Barance requested 20 ft for a front set back of 10 ft for a new garage to be constructed at 296 very old Barton Trail Angel Drive or Angel Island phase one lot eight dandridge and that's Natalie Galpy. How about that? Is someone here to represent that? Yes. I'm Brennan Garrett with the land surveyor. Okay. I'm here to present that to you. Okay.

Hey, how are you?

Yeah. So, what we've got here obviously existing lot of record existing house and the owners wanting to do a detached garage uh that we've got illustrated up there kind of to the lefth hand side of the property. One of the main things that we came into uh with this was uh obviously the steepness of the land uh properties greater than 30% and then also uh any of the land that was actually suitable for this garage to be in a different location had the existing septic system and reserve area on it. Uh so what we were trying to do here was just to get the garage uh foundation lessened by getting it a little bit closer to the road. Okay. And that's at the very dead end. A very large trail.

Correct. Yeah. Pops off steep on the back side of the property. Does wooded area. Mhm. Yes, sir. It's basically a cliff uh down to the water to be honest. Once you get past the house, it is it is straight down. Yeah. Okay. Side set back stay in good shape. Front set back. Um, and Stephanie, I know we've granted other variances out very old Martin Trail in the past, have we not? Okay. Does anyone have any questions on this one? Being none, what's the board?

Mr. Chairman, I move that we grant the variance of 20 ft on the front yard setback. Okay, we have proper motion by David Nelson. Do we have a second? I'll second the motion. Chad Dixon second. Any further discussion? All those in favor of granting the variance, let me know by saying I. I.

All those opposed. Okay. Next item on the agenda is item number eight. Discussion of existing business businesses located at 865 Coral Road, Jefferson City, zone C2, lot 1.16 acres by concerned citizens. Do we have any concerned citizens? We have community here.

Okay. And would step forward one at a time and I I just ask you this in le of respect of time. I'll ask you to try not to to be redundant and things, but uh definitely express your concerns with us and uh we'll try to limit it to about 3 minutes if that's okay. All right. Uh David Moore uh 864 CO Road. Yes, sir.

I just had a question. I know we've all kind of everybody's familiar with it. Uh we've come before you a couple times now. We were just wondering where we're at on it. Uh is there a time frame that they're still operating there? The trucks have slowed down, but they're still doing business there, and it is heavy industrial business. Okay. Now, to my understanding, they have moved several pieces of equipment off. They've moved possibly 50% of it off.

Uh there's still some of it. There's a 6acre track beside it that is zoned uh agg. They're still over on it. They moved some of the stuff up next to the road. Uh they still have some of the equipment. It was my understanding that there's supposed to be a 50 ft rideway off the road for commercial businesses. Okay.

Uh I I'm not sure about that. I just I'd heard that. Uh they they're they're close to that. I don't know if they're over it or not, but they still have some stuff. to have like a huge catwalk that's probably 30 40 foot long that you can, you know, put up so guys can work off of it. Still setting up closer to the road. Uh there's still drill couple drill rigs over there. There's still excavators. There's still uh heavy uh uh I guess they're called uh generators,

huge generators still piled in over there. pipe and iron. Uh anything that you could rebuild uh what they're doing with mining and drilling operations uh still in there. Okay. Now, to my understanding, it's not a headquarters for the mining or the drilling. It's a repair shop for the stuff. I'm not direct. They work on the stuff. They get it ready and they send it back out to the site that's being used. Right. Okay. We met in length with them and the leadership they had there. I guess Stephanie, what it been a couple months ago now? Yeah. And they were informed specifically of what they were allowed to do and what they weren't.

And to my understanding, they had come into compliance with that. Now, I'm not saying what you're saying is inaccurate, but if we don't have proof that that stuff's still going on and they're out of bounds. Well, I've sent pictures to Stephanie and it's supposed to be in a file uh emailed them to her of just uh about last week. I think I said you can't forget the others. I got the first set which was the trucks on the road parked on the road. Can't forget those others. Right. Okay. And again with the trucks parked on the road. That's something that you would need to take up with I already have and THP is supposed to be coming and uh checking on that. I'll talk to the sheriff's department. Okay. Uh and if that's what the pictures were in the file, again, that's out of the scope of what we can handle here.

It sounds like you're going down the right path and getting that handled, right? Okay. My next question would be, okay, so does does some of you guys need to come back out and check it, recheck it? It would be great if we had a codes enforcement officer. Yes, sir. It would. And I and I've uh contacted both mayor candidates about that and ask some questions about that. More than happy to go back, do another site check. Uh but again, I appreciate it. Yeah, I think that's what we need to do is come back and and and revisit and check and uh and see. I mean I mean that's what they were doing to start with basically was was coming and going with stuff and repairing it and using it as a drop a drop site for heavy industrial equipment.

Okay. And even on their website they claim, you know, their heavy industrial business, right? They they rent the property. All the trucks and all the equipment are tagged out of state. The county is getting no revenue from them, but they're using our infrastructure. Okay. All right. Appreciate that very much. Is there someone else wishing to speak?

I'm Vicki Roach and I live at 825 Cal Road. And I'll give it from a woman's perspective of what that place looks like. Our house is on top of a hill. And when I look out my bedroom window, that facility does not fit into the landscape of what you see. I look out and I say, I see our green pastures. I look over and see Lisa's beautiful pond over there. I see our cows out there. And I look to my right and I see all this equipment just stacked up on this property. And it it's not C2. I looked at C2 and I don't think it fits within the perspective of C2 and it's just kind of an eyesore. It just really ruins how our property and all the property around it looks. And I just have a concern about that. And of course, David covered my other concerns, so I don't want to be redundant on that. So, I'm giving it to you from a woman's perspective. It's an ugly eyesore to houses that are around it. It just doesn't fit in to how that area is zoned as agriculture and residential. Thank you.

Thank you very much, Vick.

Is there anyone else on the discussion of core road? I think David pretty much did most of it. Okay. Thank you all very much, guys. We'll uh we'll get back out and do another site reading on that. Next item on the agenda will be a motion to adjourn. Sfield makes a motion. Do we have a second? Second. David Nelson makes a second. All those in favor say I. I.

All those opposed. Uh, at this time call to order this Jefferson County Planning Commission meeting. And again, I I trust you have your packets. You check your minutes and read those. Do we have any additions or corrections? So move, Mr. Chairman. Have a proper motion to accept the minutes. We have proper second. Offer books made a motion and a bail second. All those in favor by saying I.

All those opposed. and still no citizens input. So, we're moving straight on in to number four, new business. Final plan approval for three lots of Muddy Creek Road, Dandridge. Miss Sharon Chester is Sharon here. Miss Chester, you had to find a flat there. Yeah.

Okay. Do you have more than one copy of this?

Yeah, I have several. If you don't mind, give us a couple more here so we look at the back signature. Another one. Miss Bowman, do you see anything there that you still have questions?

Um, the setbacks were supposed to be added for individual lots. in the notes section. We're getting some notes right here on the bottom left. That just makes it more costly.

Um, and the signature black He just might have big. So it says u all setbacks must be verified before any improvements and building setbacks are subject to current zoning requirements. Current zoning construction such as Joe still needs to sign on here. Okay. So Katherine, you're at peace with what you got? Okay. Does anyone else have any questions or anything for Miss Chester?

Yeah. Just get Joe signature on it. Yeah. And the only signature was not guys Joe's from the highway department stuff that's blocks here for him too signed. You just need to get that signed. Okay. I wasn't sure that. Okay. Thank you. You're welcome. What's the board? Make a motion to approve with Joe signature on. Okay, we have proper motion. Do we have a second? Second. We have a second. Randy B made a motion off the books. Second motion. Any further discussion? Being none. All those in favor by saying I. I.

All those opposed. Thank you. This is the facility here. Ours had signatur.

Thank you. Thank you, Mr. Chester. Next item is a revised commercial site plan for an addition to an existing shop at 1630 East Highway 2570 Dandridge by TNC Transportation. Do we have anyone here to represent that? I apologize for the big map. I was given that at 5:00 today. Stephanie is aware see I think this was

but did we have the original request that was submitted in time for the deadline? It was right.

Alex Olive was uh U Don's grandson I believe just for sure on earth but wanting to add 53 ft onto the structure that we've got there now. Uh, as many of you know, this was the old Hearthstone location um that we done there. And basically the additions going on the existing slab that even Hearthstone uh was part of their location as well. Um, when we first I bought this 5 years ago. Um, I was even told at the first time didn't have to have a a permit, but uh, we decided on into the future there we did. So, got all the permits and stuff done and and everything's fine. Mr. Tom came out, advised us on the septic system there. I think when I bought the property, there was four septics, five septic systems on the property. redone all of that, put an LPP system in. But the addition here, uh, no septic, no water. It's just an addition on to the existing building that we have there now. Um, is what it is. Um, is what we're looking to do. I've got actually I've got a picture here of if anyone wanted to see it. It's a picture of the existing shop now and the concrete slab there where it would be going as well. So I just printed that off. Didn't know if anyone may want to look at it. So here we Yes, sir. That is it. Yeah,

but I guess at that time when we moved out, we came out from Severe County and zero employees at that time. We built it, brought four trucks out that we were running over in Seir County, my son and I, Clay. And I think uh we got 25 26 employees now. Um everything that we've done is not doubled but tripled in size of everything that we're doing. So, got new texts. Hopefully, if everything goes as planned, we're adding on more texts uh next month. So, squeeze them in somewhere. So, but that's what we're looking to do. Be happy to answer any questions if anyone has any. Uh got some emails from his Stephanie. Yes, that when I bought that, it was uh it was different. It was four, I believe, four parals of property. I do have a deed. We combined it all into one deed when I bought the property 5 years ago. Uh I think the tax maps may show different parts. Not sure why, but I do have one deed to the property. Um, so but anyway, the like I said the 53 feet extension what we're going to do is is basically where the old Hearthstone location was as well. Just adding on to the existing STR. We have 107 foot 107T shop there now is what we have now. So

be looking total of 1060%.

Yes, sir. Mhm. I think it's uh four more bays. Uh we have six there now. So not quite there's a lot of equipment sitting there. A lot going on there. So try to keep it cleaned up. We do keep it cleaned up. Uh, anytime you running, we're running 15 trucks out of there now and don't even have anywhere to park our own stuff on the weekends, Harley, because we worked on a lot of other people's diesel equipment as well. So, does anyone have any questions?

So, the lots have been combined. We got that in our notes. There's one D to all lots. Yes. and that's being combined. And then of course there's the rideway that's now

I done a quick claim deed to that. What the rideway is um pretty sure is what it is. There was a cover that came from the interstate. It's not part of it's on out but there was a cover that came from the interstate across the 2570 that drained the interstate water. When I bought the property was about kneede in water on the interstate rideway out there. I got with the state highway department. They came out there, looked at everything. I paid for it out of our own pocket getting this covered unstopped. It took us approximately two to three weeks with rotary readers out there. All these shavings that come off of this handcarved wood had got into that covered. And after I've got that done, I guess four and a half, five years ago, the interstate stays dry now. They're able to mow it now. Uh as dry as it can be. every time it rains the water, you know, stays flowing good through there. So, I guess that's what that represented that easement. Not sure. Um, I was the first one. No one else even knew that the easement was there. Just look, I found it looking through paperwork and deeds whenever I was looking and searching all of this and I found it. So, I had that done 5 years ago. was a quick claim to that as well.

Do we have any questions, concerns? And Katherine, I you don't know if you have anything. Um, well, first off, with regard to your lots and when did this when did you get this? This.

This afternoon. Okay. So, the document that was submitted by the deadline for submitt was the document you see up there. I haven't I have not looked at this. I I can't I can't speak to it at all. Uh with regard to your lots, um when you when you have property lines that are in existence, uh to legally combine them, if they are less than 5 acres by state law, you have to file a subdivision plan. So, by doing a quick claim deed, um, according to state law, these are illegal lots of record. Uh, and they

I didn't do a quick claim deed on the lot. So, I'm sorry. It was just the rightway. No, you you still I mean, I've got I show you having one, two, three, four. That's But that wasn't on the quick claim, though. That was part of Hearthstone's property. That's a deed, but the lots still exist. Uh they a quick claim deed does not eliminate lot lines.

I'm not I'm not disputing that. What I'm saying is is the property when I bought it from Hearthstone 5 years ago in which the board approved it at that time cuz it was actually zoned whenever Hearthstone's location was there. It was zoned agricultural at that time. Uh I I was the one that had it reszone commercial 5 years ago whenever we built this building. It was it was zon commercial then. I don't you know I'm just going on what happened here 5 years ago when we when it was zone commercial. That's what everyone wanted us to do 5 years ago was zone it commercial. That's what we done. But the quick claim D was just on the easement from the state. a 10T easily that has nothing pertaining to this 53 foot extension to my building that I'm where we wanted to to an addition has nothing to do with ease or quick claim or anything

and I this came in this afternoon I can't I can't speak to that at all and also too they will stuff when it sent you like on last Tuesday whenever out sent you this when I heard about this right here then they was wanting something different was at 2 15 yesterday I believe it was when you spoke to me yesterday and I couldn't get a hold of right and I didn't know that you was even trying to get up with Alex I didn't know that you was needing something different I made this happen from 2:15 yesterday until today and I apologize about that I didn't know that you was needing something else from Alex uh but I made this happen from 2:15 yesterday up until today and I apologize for that

can reduce show the full area of that because that's that was my concern when we first looked at it. It was well is the concern that it crosses lot lines. Um well in terms of uh looking at the site the original document that we saw presented was a plat. It was not a site plan. Oh. Um and uh then when uh with regard to the lots, the lot line still exists. Um does the building cross the lot line or get too close? Um I can answer that.

You know, again, I have they cross all the lot lines. They was three or four lots that this property was made of. I guess when Randy bought it, I don't know how many years ago, it was agricultural property. It was still zoned agricultural as of five years ago. Uh even when Hearthstone was working, I don't know how many people out there. It was still zoned agricultural. When I bought this, that's when it was recommended to me to get it zoned to commercial. So, and that's what I was and we done that. Uh so and when it when it got reszoned, each individual lot was not reszoned as an individual lot. It was the entirety of the deed of property

from what I understand. I wouldn't lie to you for that piece of property. I don't I'm not aware of that, but all I know is I have one deed to the property. Okay. But from the civil requirements and from the requirements to have a site plan approved, this is the document he presented to meet your deadline.

That is a plat. That is not a site plan. Um it's got all the signature blocks. It's got a number of different uh items on there, but that is a subdivision flat. Um and it's not showing the lot lines. the lot lines still exist. So from the standpoint of to make sure you're clear of all title issues and there are no clouds on your title. I got a title search right here. Yeah, I had that done. Let me finish. Okay.

Okay. Uh so from my perspective, he's got four lots. He's never actually shown the other lot to be included. And once again, that is a plat. It is not a sub it is not a site plan. So apparently you have a site plan now. Uh but it's was not presented in time for review by staff. And that's all I can say. And you can look here and see that the um apparently somebody at some point um thought that you should eliminate the lot lines cuz that's what that document right there does. And that was do what? Eliminate the lot. eliminate the lot lines because that was the document was submitted.

So, let me ask you something. Did we do something wrong then 5 years ago when we built this existing building? Sorry, I can't speak to that. I all I know is this is the document that was submitted. This document is a subdivision plan. It's not a site plan. Yeah. Um and as far as the subdivision plat goes, it it's it doesn't represent the elimination of all the lot lines. So, uh, those are my comments. Okay. Thank you, Kathy. Does anyone else have any questions on this one? You're asking to add to your building, correct? Yes, sir. 53 ft.

Do we need the that cured up before we can make the motion to it if that's the general consensus? What I'm just saying is this. If we were to make a motion on this, it would be contingent upon those lot lines getting removed to make sure everything was in place. That would have to be part of the motion. But that that could be done as you continued with construction not being held up month on that either. Would you be willing to agree to that? Absolutely. What's the confusion though that you've got a deed that they're gone, right? I've got one deed. He's got one property. He doesn't show he has three losers.

No. So to combine property, how would I do it? So to combine property less than 5 acres, um it does not it is those are not legally eliminated. They still exist. Uh according to the state of Tennessee, they still exist. Kathy, subdivide less than 5 acres, you need to file a subdivision. Here here's the question

on this one. He's not subing. He's put it back together to have one piece of property. He's not wanting separate lots. He wants one sole piece. I know. And irregardless of 5 years ago and what took place. What does he need to do now to clean that up and not be held up for another month on getting on with good weather and building what he's want to do? How can we do this so that it benefits us and him as well? It moves him forward. So, uh I would you can you don't have a site plan. That may be one. I I don't know. It looks like

um so you could approve the addition to his building and with the proviso that prior to final permit that he has to come back with a subdivision plaque to eliminate all the wall lines. That way he could get a building permit. He could proceed. But you would need to come back and and eliminate the lot office. If I basically what you're going to be doing is making a flat that whole property, bring it to my office. I sign it and it'll be one piece property.

It's four lots. You don't have the authority to do a plat. Only the planning commission can do uh more than two lots by your bylaw. I still got a sign. You do have to sign. You do have sign. You got to bring it to me for bring it back to you all. And to be honest, this will I'm surprised your your bank hasn't raised these questions. Um, normally that creates a may if you pay cash, you don't have that. But as far as getting u bank or lendiness or clear title search, I've got a clear title search there. Again, you

what it sounds to me like is we're trying to clean up something that was overlooked or or didn't give proper attention given to it 5 years ago and stuff because if he has one deed, he doesn't have three separate deeds. He's got one deed that includes the lots he has. And and that's I know and that's what you're willing to clean up in this process. And sounds to me like he's willing to do whatever necessary on his end to take care of that. Yes, sir. I've got it I've got it pulled up here on TNer and I can see like the the very big building and then there's a small building right in front of it. That's right.

But it it doesn't appear looking at the lot that the addition would cross a lot line. It does. They're to the east. The initial there's two lots of the east and then there's the rideway ement to the west. Yeah. So I guess I don't see the relevance of the lot lines if he's if he owns four lots and wants to add onto a building that's sitting on one lot. Again, this is the document was submitted for review. This is the document. My comment

the problem is I just got this at 5:00 today. That's the problem. And I apologize to you for that. Um, I wasn't aware up until 2:00 yesterday that we were waiting on that. I made that happen. I don't know how many copies is there since 2 o'clock yesterday and I apologize for that. Well, and again, the statements that Catherine made was based upon this, not I had one deed uh and I've seen the emails that basically that you were referring to and and and I wasn't clear um for one cuz I've done been before the planning commission whenever I bought this and we reszoned it commercial and obviously made it a lot better, I think. But nevertheless, I wasn't a I didn't wasn't really following or knowing that it was a law pertaining to that because I had it was 5 years ago that I was just in here do so I wasn't wasn't really following what you was talking about there.

I I don't of course forgive me for speaking for you, but I don't think you were trying to skirt anything. Well, I'm not implying that it was. I'm trying to make sure that you're cleared for takeoff. Yeah. you're trying to clean up the mess, too. So, I if we were to approve contingent upon those things being taken care of and get with Mr. Carter, Mr. Carter signing off on things and coming back. I just hate for good weather to finally be hitting in a man to get something done, being held up for another month, right, because of a an oversight or a mishap. I got two guys supposed to start first of April and I'm behind already. trying to have employment. That's all.

Do do we have any other questions or concerning on this one? Being none, what's the board? Make a motion to allow him to do his addition pending giving the property lines whatever that complete issue is. They can legally combine legally combined with Tommy's signature and then bringing it back to us next month. I don't think we need to hold him up as long as he's willing to get that. Absolutely. If you don't get that, then it'll be a cease and possession until we get straight. Absolutely. I can make it happen. We We have a motion. We have a second. Do we have any further discussion on this?

Mr. Chairman, I still don't see why the law lines matter if he's within one parcel. I just feel like this might be here. This is a plat. They don't care to fine. Don't Let's not blavorver the issue. We can discuss it later. Let's vote. Okay. Okay. I think question was all those in favor of approving the motion. I and I I'll get restated if I need to. And I think we all understand what we're doing. Okay. Let me know by saying I. I. All those opposed, sir. Yes, sir. Thank you. I didn't you want a picture of the map? Thank you.

Okay, moving on down. Uh item C, reszoning request from A1 to C2 for property at 1639 West Highway 11 New Market by Appalachin Construction and Design LLC, Mr. John Boundary. I think John's in the room. Let me catch up to you, John. you own the blue building down there. I want to say that was a flood zone down there and they've done I don't think he's had much issue. No, since then. And the houses behind him, the neighbors are thankful, I'm sure.

Yeah. I just we lost the wrestling training facility, you know. Yeah, I'm I'm joking. That's a joke. It is. And Katherine, I think that we don't know if you've been through there, but the clean under cleaned up a lot.

Yes, that's it. That's it. And that was a Yeah, I saw this fixed up here coming this way and dramatic improvements in this area for the whole and this will be the same on there. I'm sorry. So, Katherine having no comments on this one, does anyone else have a question or comment for Mr. Ballinger? Mr. Chairman, I have a question for Mr. Ballinger. Yes, sir. What is the plan use of the property? Uh offices for my construction company.

We're going from a dusty yard to office. It already I assume you've had an environmental assessment. Oh yeah. We did a full We did a phase one phase two core sampling. We did four groundwater tests. We went to groundwater four times. So, it's all been through UEES. Uh, Cersi did our sole mapping. The engineer record is Matt Sprinkle, Sprinkle Engineering, and Bentfield Directors are our architects. So, we're we're well underway. We just want to make sure we do it in the right order. Starting with you, that's a scary piece of property. Yeah.

The funny thing is is it's pretty much spotless. It's amazing. GEO, which everybody thinks it's a junkyard, but it really wasn't. They were rebuilding cars on the inside. So, they weren't nobody, the public was never on the property stripping things, cutting stuff off cars, so it stayed clean. Yeah. Yeah. They rarely see your part. Well, usually it's the oil and gas and and liquids that leak out with that many cars. Mhm. That's truly amazing. Yeah. Yeah. It was a junkyard back there, Mr. Chairman. Yes, sir.

I move that we recommend this resoning request to the county commission. Okay, we have a proper motion. Getting ready to ask that. Do we have a second? Second. Okay, Austin made the motion. David made a second. Any further discussion on this item C? Being none, all those in favor of making the recommendation for resing request May 1 to C2, let me be known by saying I. I.

All those opposed. Okay. D. Reszoning request from A1 to RR for property off Paris Chapel Road 19 acres. Anyone here to represent Edwin Riviera? Edwin Riviera. That was an agent that I dealt with and I wasn't aware that no one was going to be here.

Okay. Uh we'd like to table this next month. Uh what is the action that we took? We can deny without prejudice and they don't have to redo their form or anything. Um you can deny without prejudice which just means that you aren't bound by your emotion. It's not like tableing yet where it's kind of you got to take it off the table.

Uh but this it is uh by rural residential by your zoning ordinance. This requires them to do this for the planning and development. Meaning that they would detail out they would have to meet the your requirements of your HUD requirements that would come with um the designation of the RR. Normally those would be done simultaneously.

Uh so you're not only voting on the zone change, you're zoning on you're voting on a plan certain and for your RR zone designation, it says it must meet the requirements of your your plan unit development section. Uh so they would and um you know now these are um I'm assuming based on the information that was provided that these would be separate dwelling units but there would not be a publicly uh they would be owned uh as one it would be rental units for uh like Airbnbs. All the units would be Airbnbs, but uh that would that's basically commercial piece property and they would need to do the TED apartments which requires a contextual master plan. So you can see how the um

and again that that's why I hate to take any kind of motion on this without any representation from them being here that would affect Well, we have to we have to do something but I hate to speculate on what their intent is or what they're going to do without them being here to answer questions. Yeah. So that's why I was saying deny without that you have a time frame for plats that you have to take action 60 days but not for reasoning but not for reasoning request. So do we want to I mean I don't know when they want to come back. I mean if we table till next month

if you table next month and Stephanie speaks with them and they want to remove it they would have the ability to do that till they're ready to come back. And if they need to show up next month, we could move forward with it. It being table. You could also table it pending proper submittal. So much more. That's Mr. Chairman. We we all come to the same conclusion here. Mr. Chairman, I move to table item E until we have proper cement. Okay, we have a motion. Do we have a second?

Have a second. I'll make a motion and a second. Any discussion on this? All those in favor of tableing list until proper submitt saying I. I.

All those opposed? Motion passes. Item E, reszoning request from A1 to R2 for property located on West Highway 2570, New Market, 2.224 acres by Brandon and Jessica Park. Is there one here? A couple aerial shots. I just, you know, passing around. So, I'm going to build some some rental units on this property um longterm and uh right now, you know, with A1, I can subdivide it into one acre lots and put maybe one duplex per lot with two driveways or uh my goal is to add just a little more city. So, for example, we said two two places just add one or two more units all contingent on um the u sewer and what the health department says. You're not going to do nothing without that anyways.

Is sewer available there? No. city water uh cooperative power and then you have to be on the septic system.

Tom, do you uh have you looked at this? Do you know much about this this property? What you want to do? I've looked at it and of course like he commented according to you know how many units he gets would be contingent on what soil is what we can give you as far as area perception and all but if I go a little bit step further on that I mean that's you know he might propose six if you get eight if the second is there might propose six only gets four you know after we do the soil mapping but You mean we can't tie the sewer for the trailer park room? Pardon?

We can't tie the sewer for that over there.

I'd like to just make a comment about this while we're on this cuz it's something I've been approached by. Uh it's funny, you know, two or three people right here at one time came up with the issue and I didn't know it. I went out looked at the property as far as second. I'm going, "Yeah, I don't see no problem." putting four units, six units, whatever. You know, I have to get the soil map out. And then I came in and seen Stephanie and she goes, "You can't do that. You can't put a single unit on a A1 piece of property." And I'm going, "When did that happen?" But and I'm going, "So, you know, like you say, he's got to subdivide, do two driveways, do this to get two duplexes." And I'm sitting there going, "This is something I think y'all need to look at because I' i've got two or three people out here right now saying it's on a major highway. Most of it's on the main highway. It's not out the rural area. That's wanting to build like one building. They don't want to fool with building a duplex here and a duplex here on one piece of property when they put four units together. or maybe you can get six instead of four because the driveways and extra parking everything like that makes it more dense and under your current zoning you're not able to do that. It's only got to be in duplex. So the only way you can resolve this at current time is to reszone something R2 and that's why the request is being made and I talked Stephie about that. That's why we're coming up because I've got several people right now wanting to do exactly what he's wanting to do and most all of it's on, you know, Baker Highway.

So that's my spill on that. Tom, appreciate that very much. Does anyone else have a question or concern with this? And again, you made the comment about if you were to to buy the property into two lots, you would have two two driveways coming onto that state highway. Yes, sir. And from what I'm familiar with this, if you don't stay kind of to the westbound side of it, you you lose some sight coming across the hill, right? You know, you have more visibility if you move the driveway down towards the property line on the the right side or the left side of the picture there, right? where that crest is.

Yeah. And you can see good both ways. You can see both ways. That's I've still had trouble adjusting to the four-way stop there. Little difference. According to sirens, a lot of other people do too. Guarantee it. Mr. Chairman. Yes, sir. Dave,

sorry. When we look at this location and look at our urban growth plan and urban growth boundaries and plan growth area, uh this property is located in what's is designated as a rural area and rural areas are supposed to be preserved for very low density development. In fact, if you read the objectives, one of the objectives in the rural area is to avoid high density development of any kind, residential, commercial, and industrial. And so, I think we need to consider that when we're looking at this because we're going to a higher density if this is approved.

David, I I definitely respect your your concerns with that. And the only I think we missed that ship when the trailer park went in. Strawberry Hills got subdivided there on the back side of it. It's already a high density area even though that was not the intent and you can see it in in I don't know if you and not arguing for or against just just addressing that concern. Um it uh it's densely populated down there in that area. Anyone else?

Mr. Chairman. Yes, sir. Austin, I do share some concern about having dense development located out in the county. I need to R2 is not one I've studied up as much on. The reason you were wanting you're requesting R2 over R1 is because you want a more dense like basically as dense as you could go as long as the ground would allow it for your septic. I just I just want like one or two more units than what I could get on it right now.

Uhhuh. as long as the septic, you know, the department of health and set it up kind of like apartments. Is that what you're They'll be one story on a slab brick. Um I kind of have like, you know, a layout what they look like at least one building. That's a four place just on a slab brick. Uh it'll be nice. You know, paved driveway, one paved driveway preferably, but have to do two.

And again, we're not certain what you've asked to the extent of the number you can have. That is directly dependent upon the soils and environment of the health department, Tom, and them making sure everything is good with it. We're just you're just wanting to just like an example reszone that to give you the option if everything else lines up exactly and I I do just want to ask this question and I'm not trying to be argumentative by any means about it. How many single wide trailers can we get on a football field size lot?

I have no idea. And I know we're not trying to stay with that, but that's just looking across the road. I see that. And you can probably get eight or 10 and they're all on septic and and nothing against the trailer park or anything at all like that. But I just think we're talking out of both sides of mouth when we say what's across the road can have it. And maybe it's detrimental right here beside of it. So my hangup is is nothing to do with that. It's simply the A1 to the R2. Is that an appropriate place to have an R2? That's that's my

that's what would give him the ability to have the number of units but to maximize the number of units if the soils provide the opportunity. That's the way I understand it and what I talk about. And it's not going to allow like 30. I mean it's going to tell what it's going to acres and it's not going to be like highrises. It's just single family. I looked at this one and as much as I would love to to thank this and it still being A1, I don't see the first person buying that B property putting up a S fence and trying to run two or three head of cows only pay for itself.

It's lost its agricultural good. Do we have any other further questions or comments on this one? Being none, what's the pleasure of the board? David, would you pass? Thank you.

I'm still really hung up on the R2. I I understand.

Kathleen, would you make a comment on that? I just noticed she has it pulled up here. Um that's I I mirror everybody else. Um there I looked on the zoning map. Um R2 is not there is no other R2 property in the vicinity. Uh the R1 is the area where I think it's a single family detached small home across the way. Um so that's R1. It's not agricultural. Um, and then you have what I assume is a non-conforming legal non-conforming trailer park. So, it has and and the density on the trailer park is really high.

Absolutely. Um, so if you're just looking at the zoning, it um and that is what we're looking at. It is, but you can't rule out the existing site conditions that you have a non-conformity across the street. The view you can see that's that's about all you see when you look across the street. Uh, so that does have to be taken into account. Um, to be honest, you probably ought to we ought to reszone the trailer park so we can say it's a legal thing and and and represent the land use appropriately. We've got a group working on reszoning some stuff and what goes in on maybe that'll be a good conversation for

Oh, thank you so much. So, I think you have to base your um uh your recommendation to uh county commission not only on the zoning in the vicinity and you're not going to find any other R2 but uh land use that represents a use of R2 is already present in big way. Is there any R2 in the county at all? Very little. There is maybe most most going to be in the cities. And that's a conversation we'd have back there, but they may be what, four, five, six, seven different parcels. Stephanie, um,

sorry to put you on the spot, but it's it's it's less than 10. Yeah. Well, yeah, because density belongs in the cities where you have the infrastructure to support it, right? So I don't expect to see a lot of dense development in the county where there is not the proper infrastructure. I'll just throw this out. My hang up is

you go right out that road going in that goes right in Seir County. It's not 5 minutes from the Seirville exit. And they've already made a new interchange there, a stop sign, fourway stop sign. And from what I've heard, you're going to see more growth coming from county all the way to that side of Jefferson County. So, this is going to be something I'm going to see, you know, maybe not while I'm here, but you're going to be looking at higher density in that area due to the road access to several proximity of right there.

Okay. Did you have anything else or did you get your concern voiced on that? I still have the concern but I voiced it. So anyone else? Okay. I'll ask them what's the board making recommendation to go from A1 to R2. Sir,

looking at that and knowing the area there that you're talking about with the trailer parks on it, I'll put it up so we can vote on it. If so, I can get a second on that. I'll make a motion that we allow that based on the recommend

or recommend that we allow that based on the other circumstances around it. I don't know how to word that properly, I'm sure. But I think the general consensus everybody understands what I'm trying to say based on the high density trailer park right there. C2, I would think if we're going to do an R2 in that area, that would be the place to do it based on the everything around it. And I'll put that out there as a motion to recommend if I can get a second on that and then we can vote on it. If it gets voted down, then we can back up and look at what else we can do to do it. But only because of the area around it because it is out in the county right across the street. And then uh what's the junkyard right there?

It's right on the corner. And then on the back side of that towards Seir County, I think it was. But anyway, it's it's all used to be it's all in that area right there. It's and it's 24 2.24. There's a convenience store. Two store two lots down. I mean, it's So, okay. I'll make that motion. I get a second. We have proper motion. Do we have a second?

I'll second it. And we had a second. Is there any discussion? I'll say this seemed like it came up that they may want to go back and look at reszoning the trailer park fish property. I heard that got mentioned as well. So maybe there's more. R2 comes in down there. Our planner for one said that by the way. Any more discussion? Being none. All those in favor of reszoning. No, no. recommended recommended for reszoning of the beach property located on Highway 2570 West Highway 2570 from A1 to R2. That be I

I all those opposed? I I I think we had Let's see. Let's do a show of hands here. So that I think it was we don't have to roll show hands. All those in favor one, two, three, four andes two. Okay. Motion pass. There's seven of us here. Did you count that? He didn't vote. I didn't vote on you. Oh, okay. Okay. So, 42 and one. 42. Okay. Thank you.

Thank you. Okay. Next item on the agenda, resolution 202603 amending zoning regulations Jefferson CSC to reflect certain protected uses and all zoning districts and permitted uses in the I2 zoning district solar energy and wind energy system of Mr. Austin Brooks.

Uh Mr. Chairman last month as you recall uh is you that had requested that the working group look into this uh it did not uh make it into discussion at today's meeting. Uh there was a lot of discussion regard well actually I take that back it it did as a part of a larger discussion to do with A1 but it was very briefly touched on if Katherine could go back if Katherine could go ahead and go over this if you wouldn't mind if the group wouldn't mind and we could have a little brief discussion on it uh tonight. I'm not necessarily looking for an action but if we could just have some discussion on it. Okay. uh because it did not make it uh this afternoon.

Okay. Thank you, Katherine. So, um when Austin initially proposed this um the and and Stephanie has it up here on the board. You might need to increase the size of it. Um so, I think the initial proposal was to change this in two zone districts. So, I went back and looked at all the zone districts that uh referenced uh the these two uses and um just a point of clarification

uh I could give the intent um which was to get the it would be an accessory use in all zones and a primary use would be in the I2 industrial zone. That was the intent of the document,

right? And um but having said that, it's allowed in it's it's in every single zone district and or or there's a state the the quote um um solar energy and wind energy systems is in all of your every single zone district you add. it's uh listed, but um it needs to be an accessory use in certain zone districts and um a principal use in I think you wanted it just in

I too. I do. And um so I went back and in the uh document that I redid um I've referenced it as an accessory use and removed the language that requires it as an accessory use to have an engineered site plan presented. Uh an accessory use typically we're talking about a house putting some solar panels on the roof. I think you had some guy here last month that that actually had done this. And um so I added in that or deleted that they have to do a site plan and I did substitute that they have to do have an electrical a state electric inspector look at it and the reason for the requirement for the state electrical inspector is that um you know unless you if you're collecting solar energy unless you have a battery battery to store that excess energy in it. Where does it go? And technically, if you don't have a battery, it goes back into the grid. And so, it's like water. It go it it goes in both directions.

And to go back into the grid, which by federal law, you have to allow uh it has to be metered and you have to have the uh electrical hardware to do that. And that wasn't referenced in here. So, anytime it's going to be an accessory use, meaning you can do it. You don't need to be doing a site plan for it. Um, so I just eliminated that, but I did state you got to have a a state inspector and it does have to meet TVA requirements cuz that that's the entity that governs this and they literally buy it back from you. Otherwise, you have to have a bad they you should still should have it inspected because um you mess electrical uh infrastructure up and it's not like it's got a leak, it's like you have a fire and so you really want to make sure that that doesn't happen. um

if it's tied to homes currently and I can't speak for all the utilities but uh cuz I don't know the intricacies of each one but I do know that on the system here it must be inspected and stuff for it to be tied back in. Not to say that all solar panels on in the county are done legally? No. No, probably not. And you you can't govern that uh to a te that's at their risk. That's a fair risk. and and to the extent of it, you know, looking at installing solar, well, if I've got five solar panel fence boxes on my farm, you know, have I done something non-compliance if it's an accessory use?

But, um Oh, yeah. But they're tied to batteries. Okay. Yeah. Yeah. But and you certainly don't want to have to do a site plan to to generate electricity for a fence and you've got batteries on. Absolutely. You don't um I've never had much luck with those. Certain applications they they work pretty well. Mine get out. So I mean my my my info is just more detail and I flushed it out a little bit more.

You should have ample time to look at it though. I don't know that this that this is kind of a house cleaning message, but one thing I will say that if it is a principal use, you you usually don't see those brought about by private industry. It's done by TVA and if TVA wants to we have no authority and you have no authority and they don't have to comply with your zoning. I understand that. So, and yeah, we we've seen a couple come into the area and stuff. We got one up pine. There's another very large one planned, but it kind of fell by the wayside over on Jane's property. Yeah. That was going to be almost 200 acres. 225.

Um Okay. Well, just for the sake of discussion, if if we need a I'm happy to make a motion to move it or dispose of the item. I'm not looking for an action is what I'm saying. I just want to repeat my uh intent to the group. The intent is it would be allowed as an accessory use in all zoning districts. So if you want to put it on your house or your barn, if Wiggles wants to put it on top of the gas pumps

as an accessory use to offset their energy costs, that that would be permitted. As a principal use though, it would be in the I2 industrial zone. So that's when you're talking about a wide array. So that's that's my intent. Yeah. Well, that's not actually farming, but it's like calling a neighborhood.

And I I don't necessarily think it needs to go to the working group, per se. Uh I mean, if you want to refer it there, that's fine. Or if the body wants to refer it there, that's fine. We can take it up. But, um I mean, like I said, my my my direction was just to make sure that it was accessory and you did have to do a site plan to to accomplish it. Yeah. Okay. Well, uh, Mr. Chairman, this has been good discussion. I thank everybody. We're all here, so we're all aware of the intent of the document. So, with that, I will make a motion to table this until the April meeting, but we'll be seeking action in April. Clean everything up with the verb.

Yeah, we'll get a clean document out and then I would be seeking an action in April. Okay. So, uh, I move to table item F to the April meeting. Okay, we have a proper motion by Mr. Brooks. Do we have a second? Second. Have a second. Mark Chambers. Any discussion on that? All those in favor of table, let me be known saying I. I.

All those opposed. Okay, next item on the agenda is G. Discussion of proposed bylaws of Jefferson County Regional Planning Commission. And David, I believe that is H. We actually had an updated agenda. I forgot to fit David's meeting, but I didn't have any other handouts for that. Okay. I've got the meeting, Mr. Mr. Chairman. Yes, sir.

I would like to make a motion to move that agenda item to aftermation. We have a proper motion. And you want to move item G? I'm going to move item G to after item H. Yeah, I'll I'll second that. Okay. bylaw you H is hers you want to move yours after that correct for the by

Yes sir I handed one to him okay we have a motion we have a second yes Okay. Any discussion on that or without objection maybe? I'll go ahead and take vote. Okay. All those in favor let me know say I. All oppose.

Okay. So now we have David Nelson. Okay. Discussion of proposed bylaws by Jefferson County Real Planning Commission. Okay. And Katherine had put together some bylaws. Uh at my request in lie I've just got to find I have a copy but I got that that is right here. Yes. So this is what we just got the bylaws. Yeah the bylaws. Yes.

So uh kind of a a condensed version somewhat to the degree of the rules that were being brought up by Mr. Nelson. uh and that come after consultation with what other regional planning committees were doing, what they had in place. So, Katherine, if you don't mind, would you share what's common practice throughout planning commissions here in East?

Sure. Um so, actually, this is um the most bylaws are pretty standard for a body, any body for that matter. Um and um uh this just runs through um compliance with state law, name of the commission, office of the commission, the membership. Technically uh as a county you have to have a minimum of seven members. um they are supposed to be um nominated for four year or appointed for four years and then typically you have staggered terms so everybody doesn't roll off at the same time and you maintain a continuity of of uh that body of information. Um so that's in the membership uh and the terms the terms of uh four years except that three of the that's what it is three of the members shall be one two three years respectively um four members shall constitute quorum vacancies any vacancy uh shall be uh appointed by the Jefferson County mayor for the unexpired term and that's to maintain the uh rotation of the planning commission members. Uh compensation um counties can uh provide compensation to planning commission members, but it is only a reimbursement for anticipated expenses like your gas to get here or uh if there um is a a lunch or anything brought in, that's considered compensation. Um I don't know if you guys do that. Do y'all get money for gas?

We get a predict. You get a predom. Okay. Uh, so that's article two. I don't think we can give oursel a raise though. I think it's pretty much set. Oh, I would hope it if it's um based on the price of gas, you just got a raise.

It's not just uh so section article two are the officers. Uh obviously chairman, vice chairman, secretary, the election. I put down here January. You need to have something that reminds you to reelect your officers. Um January is good because it's the beginning of the new year. You can either need to do it on the new year or the fiscal year. So there's something that triggers it. Um basically you got a chairman um and it has to be elected from the body uh and it lays out the responsibilities of the chairman. The vice chairman simply says in the vacancy or the absence of the chairman, the vice chairman she'll do the same thing. Uh the secretary is supposed to keep a full record of the proceedings uh including on votes. Basically you have a staff individual that fills this role. So it becomes uh signing this the minutes checking to make sure that they're you know we should all be checking make sure they're accurate and then signing the plat. The plats is a big one because um you know somebody needs to be available uh if um uh and I think that you guys have ascribed a two lot uh signing of a two lot and possibly should we should include that in here that uh you have passed a resolution uh to allow uh the staff to review two lot subdivisions and also sign those documents. U might want to put this in here. Uh vacancies in the um if the chairman, vice chairman, and secretary uh are uh their positions become vacant, somebody the the rest of the membership needs to

appoint somebody in theirstead. And basically, once again, that's for signing of plats. You do not want to hold somebody up when they're ready to report a document of that nature. Uh the annual meeting is um again that I've I've got that as January. Uh work sessions. Work sessions can be called by the planning commission as long as you name the date and time. Uh nothing special there. A quorum. A quorum is a majority of four or more of the mentorship constitutes quorum. uh then it basically says that majority of the commission members must be present shall be required to take uh final action unless specifically otherwise noted. Uh and a lot of this is a reflection of state law. Uh manner of voting voting on all questions coming before the commission shall be voice the eyes nose and abension shall be entered into the minutes. uh attendance and this is important. Uh sometimes this is enforced and sometimes it isn't. Um if any planning commission member fails to attend three consecutive regularly scheduled meetings and fails to present a reasonable excuse for such absence, his or her membership shall be terminated and a new member shall be appointed by the county mayor. So, um I have seen um uh folks be absent for three meetings and they basically give a report to the planning commission that I've been ill and so I've missed three meetings and the planning commission says gets a vote of we'll accept that and um tell you that it's okay. We'll continue with you as a member. Um, a lot of times there's a reason people

can be out for 3 months and you guys have experienced that, especially uh a health issue. Um, conflict of interest. If you have, and this is one that's confusing, uh if you uh if you declare if you have uh know someone well, um uh the only reason you should always abstain from voting is if you are going to financially benefit. If it's not a financial benefit, but you want to declare uh the the the interest, you simply declare the interest and say, "I'm voting anyway. I'm not making any money off the deal. You know, I go to church with this person. I know this person's a friend, but I'm still going to vote. It's not going to fit my vote. But if you're making any money, you're supposed to abstain. And that is abstain from the discussion as well as the vote. And I have se been in meetings where they have asked the individual with a a justified conflict of interest to even leave the room. So discussion can be held without them present. Uh agenda items. Um basically it says that it's supposed to be any any item for consideration by the planning commission should be submitted to staff 10 days present. And I think that's your standard. That's what you have now.

15 I believe. I'm sorry. 15 now. Is that not correct, Stephanie? Yeah. Yeah. 15. Is it 15? Yeah. Do you want it to be 15 or 15 minutes? Huh? 15 is two weeks. Yeah. Well, we're limited on getting a newspaper because our paper only runs once per week. Oh, okay. So, that's why that was set up that way. Yeah. Um, so I'll change that to 15 year.

Unless we can get the banner to do 15 papers we Um uh article four amendments. The bylaws of the commission may be amended at a regular special v but no amendment shall be adopted unless seven days written notice has been provided and given to all members of the commission. And that's the end of it's very simple very short and I want to ask a question. Thank you for going over and coming with us. This is pretty much the standard throughout planning commissions.

It is. Um, so I used uh as a example the uh bylaws from the city of Norris. Uh Norris is a lot like other federal cities that will remain nameless. They're they have very keen attention to detail. So I think these are it's it's a good thing by laws. Uh they're all pretty any of the bylaws I've seen with regard to planning commissions, they're all pretty much standard like this. There's not a lot to it. Even for bylaws that of other boards that I sit on, this looks it's very similar,

but this gives some direction. And uh David, did and I know what you come up with and again I appreciate the work you did in that. Does this cover the basis of what you were trying to achieve or We're closed on that till after this discussion. Well, I know but one prompted the other. Okay. So, I ju just curious is this in line with what you had in mind? Sure. I I have some thoughts to share. Okay. Uh I think the document is very good as far as content.

I don't disagree with the thing that's in it. I likewise have looked at uh other documents. Uh the one I found that I liked a little better than the one you use is Haywood County. Uh, and it has pretty much everything in it that yours had. Um, so content I think is good. When I looked at it, I thought maybe there would be a few editorial changes I might want to make and maybe add two or three things that weren't included in this draft. And after sending you some edits and not hearing in response, then I decided, well, I'll just have to do my own document. So, uh, I have done a similar document and I would like to go through this, please. And I will say I've gone through the draft that Katherine presented to make sure every single thing in her document is in the one I'm giving you. The main difference is just organization and format. The content is essentially the same. There are a few differences and I'll walk through those with you. uh the first one and again they look different because format is different but content is essentially the same. Uh on page two of the document I just handed out under compensation. I'm suggesting a slight change in that uh to also include compensation for continuing education expenses. And I didn't understand the wording in Katherine's document about u how that should be done. So, I'm just suggesting we say it's in accordance with the prevailing policy of Jefferson County, Tennessee. So, that is one change from her document I'm suggesting. If you flip to page three under election, again, this came from Paywood County.

I've added a couple of phrases there. Uh the second paragraph under election that talks about the election process, how that should be conducted. And then the third paragraph um the the nominee then takes office basically upon an election. Now I have put one thing in here that we typically have not done. Um typically when we have elections the results go into effect immediately. I feel like that's awkward and so I'm suggesting that when officers change in in this document it's up on adjournment at that meeting and then they take office from that point forward. So that's different than Katherine's document. Flip over to page five.

You don't mind? Let me pause here. I just I'm just I just want a little bit more time to digest this one. I I I apologize for holding anyone else up who's ready to move on.

It's the same number of pages, too, as her document. It's not really any longer. And as you're reading, Mr. Chairman, my recommendation at this point would be to let the members take this with them and study it and and then come back next month and make a final decision on what we want bylaws to be because this is just a way of introducing a few minor changes and some additional content. Absolutely. And that being said, please continue.

Okay. All right. Page four. Um, I have a little concern about the attendance section. Uh, I'm not quite sure we have the legal authority to boot people off of off of this commission. Uh, members are by mayoral appointment. And so what I've said here is a possible different approach is not that we can kick them off, but just that if we have a concern about attendance that the chairperson shall notify the county mayor and request the appointment of a replacement member. Um, by statute, county commission has the authority to remove members of this commission. I'm not sure this commission has authority to remove its members since their mayoral appointments. And I'm not sure about the legal part of that. So, I'm suggesting we either consider that approach that I put in or or study it further to make sure we do it correctly. At the bottom of page four, what I put in my document is what Mrs. Katherine just said we might want to include, and that's our policy on two lot subdivisions. I felt like it was highly important that that be documented in the record somewhere. Uh so section 10 which was not in her document I have added that is basically to discuss our policy on handling two lot subdivisions.

Okay. And forgive my ignorance on that but I thought that's something we went through just a few months prior and that was already established. Absolutely. We did that by motion but this solidifies that and documents it for posterity. It's now when we have bylaws and we won't have to go to the attorney and try to figure out what we did. We know what we did and it says right here this is how we do it now. So you're you're making a keep the two lot subdivision in her office and everything else comes to us is what you're asking.

Exactly the way it is. If I could interject, I think this is important for continuity because one day there'll probably be another group of people sitting here and we get to pass this document and then they can amend it how they see fit. But at least there'll be no discussion. Well, does does the staff have the authority to do it? Well, yes, they do. It's written down right here. And yeah. Okay. I wasn't arguing against it. I like Oh, let's argue.

Okay. Uh, also on page five, uh, I did add section 11 minutes, which is just a brief statement really from Tennessee code that says, "Our minute should reflect our findings of fact and reasons for actions taken." And then section 12 for meeting procedures says that all, and this came out of Playwood, by the way, all matters not covered in this article five, which is about meetings or by Tennessee code, shall be governed by the latest edition of Robert's rules of order. And then lastly, I added a section one adoption, whereas Katherine's document only has amendments. I'll just put a section in there on on adoptions later. And uh I didn't highlight this, but I did put 15 days rather than 10 um wherever that is in here when documents are supposed to be submitted. It's in section 9 under agend agenda items. I did put 15 days in there because Stephanie schooled me very well on when I have to get things to her. So, Mr. Chairman, my recommendation, as I said earlier at this point, would be um not necessarily to try to take action on this today, but just have another um time to study it and see if there are any other questions or concerns before we try to make a final adoption.

Do we have any other discussion on this or comments? Yes, sir. Andy, I like the I like the attendance the uh nominee the nominee for a new elected official or whatever. uh all the committees that I meant on and I'm asking I guess why you would want to do it to where it takes at the end other than just been awkward for just a minute. Does that make sense? I'm sorry I didn't I'm not following you yet.

I didn't say I think go and we'll talk again. I think the uh so if hypothetically if you were to vote in a new chairman the chairman you have would conduct the rest of the meeting and then your new chair would take over. That's what at the next meeting. So you're other than just being a little bit awkward to swap out. That's that's that's the only reason I did that. And and and I remember when you were elected chairman of this body what did you do and what did you say? I'll accept the nomination if I start the next meeting.

Typic typically the most or the majority of the ones I've been around, you will have the meeting where you have election of officers and then that will take place at the very end and the new chairman, the new officer, new president, whatever you want to call those positions at that point in time, they will actually handle the adjournment of that meeting and then they will lead the next coming meeting. from from a practical standpoint, the officer's job really starts not at the meeting. It starts before and and so it's really, you know, I'm good with it. I just want And then on the compensation, is that section five on page two at the top,

compensation for education expenses and stuff like that? Is that something that we're going to be I'm not going to go out here and get a whole bunch of books and stuff and and then charge it to the thing. That's what I'm asking. I'd like a little bit more clarity on that, but I like what you've done with this. Thank you, ma. I really do. You done a great job. Yeah, we're required to have continuing education. Um how how that's been done in the past, I really don't know. Um but I assume there's some kind of expense associated with that. Okay. And so I'm just that's just in case whatever. And Catherine's document had travel only. And I just thought we should add continuing education expenses as well. I'm good. Okay.

I like that. I like what you're doing. Okay. I don't know that there is an expense incurred actually for continuing education. Sorry, that's about $60. Well, you're right. for continuing education state law and I'm not sure um but you usually um uh there are uh planners will hold training sessions and uh and or bring in someone uh to lead a training session. Uh it's four hours a year. Four hours a year. Um for planning commission members, it is actually eight hours a year for BCA members.

Okay. Uh unless you your legislative body has opted out of it. Now, um I'll be honest, I don't know anyone I I don't have any um in my PL missions that are in compliance. Uh there's actually not a body that tracks it. Um the only time it's used, I hate publicly,

but uh the only time it's used is in the event that you're challenged. uh that can be a basis to challenge for the decision of either the BCA or claim commission based on the fact you guys haven't adequately trusted. Um I think the discussion we had today is absolutely draining. I mean we talked about the planning legislation 1101 act etc etc. Um, usually if uh if there's a work session with the planning commission or an off date, um, I can come in and give you a training session. I like that. One of the reasons I think I'm as elaborate as I am on my comments like uh legal non-conformity. I wrote down in here what constitutes a legal non-conformity. Now, y'all don't need wasn't necessary for the discussion. I wanted you to know what it was. Um, uh, also something that the development district does is, and I'll I'll get, uh, just as an aside, but it's a great segue, uh, there is a training session for planning commission members, um, from 6:00 to 8:00 at the Jefferson City Library on March 31st. I assume that you got a notice. No,

I got one. You got one. Okay. I didn't get one. I'll make sure I'll send this to Stephanie and she can send it out, but if you want to write it down, it's 6 to 8 and it's on transportation planning. Um, and how that relates to land use and your decisions. But enough said about that. I'll send it out to you. Um, and uh if you want to plan to have training sessions um with Can we count today?

Uh, you can count. Yes, absolutely. I think that that is um especially for the members of BZA and planning commission that were in the earlier meeting today. We went over some heavy stuff. In fact, that's why we didn't get a business accomplish, but that's that's appropriate. Um and I kept saying planning is complicated. Um and it really really is. But, uh, let's say that you all go to the transportation planning thing on March 31st in Jeff City. It might be something you would petition the county mayor for reimbursement of your uh, gas prices. And it usually is probably a prede per mile, right?

Might have to start doing that. Property tax goes up. We got gas money. You can go for it. I was just thinking about 530 a gallon. Yeah, I remember when it was later. Is there an objection to passing this version tonight? Well, on request of the person who presented it to give everybody opportunity to look over, I think that's what we would stick with. Yeah, I I recommend that. Yeah, I prefer it. I appreciate it. Well, for the sake of argument, I'd go against it,

right? As as David said, we didn't argue. So, any more discussion on this? I mean, we don't need to take action on it. It was just for discussion. So, everybody happy taking it home, looking at it? Yeah. Okay. Good, David. Thank you, Mr. Chairman. Are we good to move forward with this document on the agenda for next month? Does anyone have I mean do you still want both documents or for the sake of Well, I don't with David's Well, I think that's the whole opportunity he's given to take it home and look over and compare. So, you're wanting both of them on the agenda next month. That's fine.

We can come back up for discussion on the agenda and then if there's a motion made to accept one or the other, we can vote on that. Okay, there we go. That'd be the simple way to handle it. Not to complicate things. Not to complicate. Not to complicate. Okay. Next item. And this would be the original item G which jumps item H and H moves to G. Yes, Mr. Chairman. I would move to table the old item G which is now either the new H or the new I or whatever it is to the next meeting.

Okay. We have a proper motion. Second. Second. Austin second that has to make motion we have any discussion about that being none all those in five all those in favor of tableing the old item G and the new item H to the next month say I I all those opposed motion to V five other business we have anything else to discuss Anything you want to go, Mr. Chairman, I wouldn't care to speak to the happenings of the working group. I was going to if you want.

Yeah. And and that's I was going to ask that once I give everybody else a chance to anything I want to discuss and I've heard a little bit about an hour and a half worth of it, but uh that's I'd like to get everyone's take on that today. So yes, it does. I just wanted to see if we can add an agenda item for the next meeting. Yes. uh on development standards for m mining and mineral extraction and my intent is to bring a resolution to the committee in the April meeting. Can you say that again?

Uh yes. The development standards for mining and mineral extraction Okay, Stephanie, you got that correct? Yes.

Okay. Anything else? Okay. Yeah, Mr. Bowwin and Austin, if you I'm just going to give her the opportunity first since she is one heading at that working group. If you'd like to comment on what took place today and then Austin, any input you'd like to add after she's finished, be pleased to hear from you. I'll come up with something. Okay.

Um so, uh we started first one of the things that had come up just in discussion with the for membership was uh do we need more than one agricultural zone designation? So in the last meeting we went over a draft of an A1 zone and a lot of things were proposed to be moved to an A2 zone. So we started to discuss the A2 zone authority and um uh some of uh the issues surrounding planning regions um urban growth boundaries and planning regions because um you're supposed to have certain areas designated in your long range plan for those and that would equate to where you would distribute your A1 and A2 zone districts. Um but um the understanding of planning regions and urban growth B boundaries and the county growth plan is something most that's complicated. Most people not familiar with it. So we spent a great deal of time talking about that and how it would affect uh agricultural zones.

Okay. Thank you. How just uh in addition to that uh for me one of the big things is there were in my opinion commercial uses in the A1 zone and and the working groups seem to unanimously uh agree that those belong in the commercial zone not the agriculture zone. So I think maybe at some point we'll be hearing some ideas from the working group but I thought just as just as a for information uh that's what basically we're getting a clean A1 focused on agriculture and then look looking at an A2 for some of the that's a practice you might do on farm but it's not really agriculture

okay gun range ATV riding things like that uh not really agriculture ulture, but certainly something that would be done on a large parcel land. So, uh I am very very happy about cleaning up the A1 zone. Uh being that 80% of the county land is zoned A1, that's a that's a huge swap that we can uh protect. So,

okay. I I I was want to ask a question. This is for both of you. If we we go back and look at our current A1, we clean up what's allowed in it and then we look at the footprint that the A1 has today and there are those commercial entities in it. Are they grandfathered into the new A1 or do we go back and reszone them to be what they are? And if we do that, do we run the resist doing a b bunch of spot zoning for those industries and stuff that's, you know, off the top of the hat, Dollar General, gas stations, those type things, which is commercial retail sales if they're there right now. Yes. They're grandfathered. They're they all be grandfathered in.

Yeah. We're not looking to disturb anything that's currently taking place. simply just saying from this point forward this is what we would like to try and direct our county change the trajectory and uh and again I think sometimes people get hung up that when you take something out of the zone and put it somewhere else that you're against it and it's not being against something it's just putting it in the proper place.

Oh, I agree. That's I agree. But yes, uh like one example was we talked about gun ranges. Uh something near uh my house is the hog heaven and trap shooting. I think everyone's pretty familiar with that operation that actually joins one of my properties. They are grandfathered like nothing would be happening to them. Now, if you decided you wanted to do that, you may be looking at an A2, if you wanted to pursue something like that, because that's not really an agricultural practice, but certainly a practice that needs to take place on a large parcel. Yeah. You don't want to be on a halfacre trap shooting

or at least not near me, please.

We we also discussed some of the state um uh they're not regulation. Well, they are regulations, but they're permissive in nature. That uh has encouraged agurism because that exempts um that preludes local zoning. And as y'all know, there's there's a lot of agurism. Everybody uh has a really nice barn, has a wedding venue or the uh fall festivals, uh the pumpkin patches in the fall. Um, it gets really wild when you get in around middle Tennessee where there are vineyards and uh helicopter rides and uh uh so but that is um um has been those things have been determined by the state of Tennessee to be exempt from zoning control and allowed as uh accessory to your agricultural business. And good reason for that cuz agurism has saved a lot of farms.

Oh, absolutely. Absolutely. Concerts. Absolutely. That's one. Um there's a number of uh things out there and they're very popular. Not to go down a rabbit hole, but we went took a trip a few year back to New Market, Alabama. Yeah. I was surprised. You went all the way from New Market, Tennessee. New Market, Tennessee, New York, Alabama. Row crop operation. Very large operation. and uh son and his wife decided to put in a tulip farm and they took about 5 acres and while we were there I got to talk with the owner and his son and it saved the road crop operation five acres

five acres saved several hundred acres from going out of agricultural production so thank god there was some foresight to make some of that stuff possible right okay to that point yes

I think that the work that we're in the working group is going to protect the character of the county so that you could have something like that rather than a gas station or a Dollar General. Yeah, I absolutely it's and I I've had conversations today for probably hours about this stuff and you can just go in circles when it comes to what to do, where to do it, where to draw the line, where not to draw the line, who's going to affect positively, who's going to affect negatively because there's always going to be two sides to what we're doing. And as long as we make our our intent and our effort for impacting the most people we can positively and having the least negative effect that we can on folks, then we're serving our mission out. But there's still going to be a line drawn somewhere and there's always going to be two sides of that line.

That's what we have your cell phone number for, Mr. Chair. Absolutely. I think everybody else get it, too. I think you didn't get it out. I believe it's on some creditors. Yeah. Guys, thank y'all each and everyone what you do and citizens, thank you for taking the time out to come and and sharing when you share and listening and and just we appreciate everyone here. We do. Any other business? Stephanie, thank you too. I was going to thank Tom, but he left. Let me get out of here. Being none, I'll entertain a motion to adjourn. Motion tojourn. A proper motion. Do we have a second?