Board of Trustees - Regular Meeting

Good evening, I'd like to call the regular board meeting of the Village of Indian Head Park to order on July 9th, 2026. Can we please have roll call, please?

It's very loud.

Trustee Iannocco? Here. It's not going to.

It's not going to work.

Do you want to speak up?

Trustee Ayanoko?

Here.

Trustee Saldana? Here. Trustee Eck? Here. Trustee Donnersberger? Here. Trustee Sveska? Here. Trustee Gazas? Here. And President Wittenberg? Here. Can we please stand for the pledge?

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

We have a very busy meeting this evening, so I have no report. We will move on to the consent agenda. Can I please have a motion for the consent agenda, please?

Move approval of the consent agenda.

I second.

Second from Trustee Ionaco. Any questions on the consent agenda items A through F? Are we going to have a financial report, treasurer?

Yep.

Thank you.

Ending June 2026. Cash on hand at May 31st, 2026 was $3,149,823.63. Our payments in June of 2026 were $472,400.70. Total revenues for June were five hundred and eighteen thousand five hundred and eleven dollars and seventeen cents bringing our ending bank balance to three million one hundred ninety five thousand nine hundred and thirty four dollars and ten cents Great thank you for report treasurer if there are no other questions on the consent agenda.

Can we please have a vote please? I

Trustee Ionaco?

Aye.

Trustee Saldana? Aye. Trustee Eck?

Aye.

Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazas?

Aye.

All righty, moving on to Section 5, New Business.

Can I have... Move approval of resolution 2026-20 authorizing the purchase of cloud-based digital evidence management services from Motorola Solutions.

Second.

Gavin.

So our current evidence server is nearing capacity. The proposal moves police evidence to a secure cloud-based system that meets FBI security standards, provides virtually unlimited storage, improves evidence management, and eliminates the need for separate redaction software. Staff recommends approval, and the police chief is here if you have any questions. Can I just ask one question?

This cloud-based service, obviously being Motorola, does that sync up with everything we already currently have?

It works specifically with what we have. It's for our body-worn cameras and our in-car cameras. Our server was full, and we needed to either get a new server or move to the cloud-based. If you approve this tonight, they'll be able to move it starting July 27th.

And Gavin, you said that's an unlimited cloud base? Should we have unlimited data? Yes, it's unlimited. It's unlimited. And what's the move look like from one to the other? Is it a seamless move? Is there anything we need to back up?

They're gonna start with new data and then they'll start, once they've got their process set up, they will start moving all the old files over to the cloud.

Okay, thank you. What's the timeline for the migration?

I think they thought it was going to be about a month for the current stuff that we have.

Are there any other questions on the cloud-based digital evidence management services from Motorola?

Cost of that?

It has it right here in the packet.

49,000 compared to what we're paying today

Well, today we have an on-prem server that's a whole infrastructure that is difficult. It's like apples and oranges. So we're moving to the most current technology, which we should have done a long time ago, but we're just doing that now, which is a great thing. And it also, we don't have the space of a server being in the police room where it's currently in a storage closet. So there's a lot of benefits to moving to cloud-based servers, and plus the way we were handling the data is going to be improved, and it's going to be automated in a way that will be beneficial to the police department.

And we're going to save space in the police department as well? Yes.

And on top of that, it's more secure from what I read and understand. It's more of a secure system that encrypts all the data and everything we have.

It also provides redaction software, which if we don't do this and we stick with the on-premise server, we would have to purchase redaction software, which would have a cost. So it saves us maybe 10,000, I think. a year yeah four or five thousand a year it also um saves us we'd have if we stick with the on-prem server those have to be replaced every three to five years um the most recent quote we got for a server was 12 000 with the the server and labor so over time it'll save us money too also we were having to go to countryside to use their redaction software so it eliminates our need to go to countryside to use their system thank you

If there are no other questions, can we have a vote please?

Trustee Ayanoko?

Aye.

Trustee Saldana? Aye. Trustee Eck?

Aye.

Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazus?

Aye.

Great. Moving on to item H, please. Move approval of resolution 2026-21, authorizing the purchase of seven Motorola mobile radios. Motorola is killing it.

Currently, our officers. Second. Oh, I'm sorry. Yeah. Currently, our officers carry portable radios. This purchase would equip each squad car with permanently installed mobile radio. improving coverage, interoperability with neighboring agencies, and officer safety. This is something that the officers have been asking for for a number of years. Staff recommends approval.

They tried before. We don't know what happened, but everything just appeared today to have this problem. Can we have a vote for item H, please? And they can try to fix it. Seems better now.

Trustee Ayanoko?

Aye.

Trustee Saldana? Aye. Trustee Eck? Aye. Trustee Downers-Burger? Aye. Trustee Sveska? Aye. And Trustee Gazus? Aye.

Great, moving on to item I, please. Move approval of resolution 2026-23, authorizing task order number 26-01 with Strand Associates Inc. for engineering services for the Black Hawk Trail water main replacement project.

I second.

This will allow design and permitting to proceed on this project so that we get to this project on schedule. It's part of our IEPA water plan that we submitted to them for the financing program, and Joe's here to speak to anything. Any specific questions you have, staff recommends approval.

Cost of this is? And was it budgeted?

It is not to exceed for design services and bidding-related services, not to exceed $120,800. construction related services so supervision of the actual construction would be not to exceed a hundred and twenty two thousand nine hundred and any there's a contingency of thirteen thousand six hundred dollars these are the the maximum costs that we would see on this they will make every effort to use staff lower level staff so that we save on that if there are fewer hours that they spend on it we'll save on that but again this is the maximum that it would cost and we will do everything we can to make sure that they are making sure that the we're getting the the lowest cost overall that we can had this been included in our budgeting yes this was

So this is just execution of what had already been budgeted?

Yes.

Thank you.

Any other questions? Can we have a vote, please, on item I?

Trustee Ionaco? Aye. Trustee Saldana? Aye. Trustee Eck? Aye. Trustee Donnersberger? Aye. Trustee Sveska? Aye. And Trustee Gazus? Aye.

Moving on to item J, please. Move approval of resolution 2026-24 authorizing a task order with Thomas Engineering for the fiscal year 2027 road program.

I second. so this um task order also allows engineering services for the 2027 road program program and keeps roadway improvements moving forward while the village continues to pursue iepa funding for the pontiac and keokuk water main project staff recommends approval and again joe's here he can answer any questions the funding for this We're going to use the Pontiac, the funding that was in the capital budget for the Pontiac Keokuk project to fund this. The plan is eventually to get IEPA funding. Our hope is that we'll have the bypass funding notification by January. December but we wanted to keep moving on on capital projects during this construction season so we know that December will be too late to get it done this year we are hopeful to get the Road program still finished in this construction year and now those roads Joe can speak to the specific roads We're talking about in other areas we're going to be doing patching and road edging maintenance Does this include some of Ashbrook then yeah, it should right I

uh yes this will include the ashbrook subdivision uh mill and overlay uh the complete subdivision also some uh patching that we've done for repairs of the water service and just various patches that need to be done and then we're starting our road edge program we budgeted for this year we're going to include that in with the contractor that'll be a separate fund we have for that but we'll be able to take from that to pay for the road edging portion of the uh of the job

We had a lot of problems when they did Ashbrook originally, and as a result of the work that was done originally even though they went all the way down to the core they had to redo patches in Ashbrook and there are sections that were completely redone down to the core again will this milling and resurfacing be such that we won't have all of the cracking and then the patching that will be needed then

we're hoping yeah of course um the they're going to do the the whole thing it's not going to be patched anywhere the whole thing's going to be milled and overlaid at this time we do not have cores cut yet to determine what the base looks like once we do we'll be able to know how much they're going to mill and overlay the expected mill and overlay is anywhere from two to three and a half inches depending on the integrity of the existing binder so we'll know more once they do the core cutting on that so mills simply means they're going to take up the just a grinding process grind up the current road correct smooth it out and put a topping on it is that it more or less in my little immense terms yeah if you want to put it that way yeah basically they mill it and they put in probably a couple of lift layers to uh to put it back in

And so you're not going to have the patching that's going to be needed or that we see today in Ashbrook, you know, where they have to put the... We'll cold patch as needed.

You know, obviously if there's something bad, we'll fill it in, but... really don't want to invest in the infrastructure if we're going to redo the whole thing. So right now, we'll just be putting a Band-Aid on it. What's the timing of this?

What month do you think this will take place?

I'm not exactly sure, but everything will have to be done before the plants close in November. Obviously, it depends on who gets the bid and what their time frame looks like. But we're going to specify that we want it done, as Gavin mentioned, in this year's, while the weather's good. Thank you.

Any other questions on the mill and overlay and other projects for item J? Hearing none, can we have a roll call vote, please?

Trustee Ionaco? Aye. Trustee Saldana? Aye. Trustee Eck?

Aye.

Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazas? Aye.

Great, moving on to item K, please.

Move approval of resolution 2026-25, authorizing a janitorial services agreement with Multi-System Management Company.

I second.

I'm going to have Brian Rebellus come up. Brian led us through a competitive bidding process, and staff is recommending awarding the contract to Multi-System Management Company. Although they were not the lowest bidder, staff determined that they provided the best overall value based on qualifications, responsiveness, experience, and cost. Brian, you want to talk a little bit about the process we went through and your thoughts? I wrote this whole thing.

I'm not good with public speaking. Yeah, I know. All right, I'm here today to present the board the proposal for the 2026-2027 General Tutorial Service RFP. Last month, we received six proposals in response to our bid request. Currently, general tutorial services are provided by two separate companies. Under the new contract, those services will be consolidated under a single contractor to serve both Village Hall Police Department and Public Works facilities. After a thorough evaluation of all proposals, I recommend awarding the contract to Multi-Systems Management Company, MMC for short. This recommendation is based on several factors, including the company's references, years in business, Better Business Bureau ratings, experience servicing other municipalities, as well as our own previous experiences.

You just said previous experiences, so they're known to you?

No, with the other companies that were part of the proposal.

So these people have not been in Indian Head Park?

No, they have not.

Oh, okay.

MMC has been in business for 15 years, maintains an A-plus rating with the Better Business Bureau, received excellent feedback from their references, including several municipalities that currently contract with them for janitorial services. In addition to their strong qualifications, MMC submitted a proposal totaling $15,600 annually. This represents a savings of $2,544 compared to our current annual janitorial services cost.

And how long is the agreement, Brian? A year. A year? Yeah. And if we decide we need to exit, do we have to give them a 30, 60, 90 day notice prior? I don't think so.

Yes, but I don't know.

I mean, if they're not living up to expectations. Yeah. Okay. It's a normal. All right.

Okay. Anything?

Any other questions on the Janitorial Services RFP and contract recommendations from Public Works? Thank you, Brian. Good job. Can we please have a roll call vote?

Trustee Iannocco? Aye. Trustee Saldana? Aye. Trustee Eck?

Aye.

Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazas? Aye.

great moving on to item l can we please approval of ordinance 2026-14 adopting chapter 42 the zoning regulations of the village code i second

This ordinance, oh, let me just introduce it real quick. This ordinance adopts the village's updated zoning regulations. In addition to reorganizing and modernizing the code, it provides clear standards for common issues such as fences, accessory structures parking and landscaping reducing ambiguity both for residents and staff staff recommends approval this is I know there's a lot of interest in the fence section of this zoning code it is exactly as it was presented with the packet on at the joint meeting of the PZC and the zoning or the village board which was based on the direction I received from several meetings from the board and nothing has changed substantially since those two presentations it's the Clinton was that meeting it was presented at the June 17th meeting my understanding that wasn't discussed them it was not discussed but it was in the zoning ordinance that was presented and we had a public hearing on that zoning ordinance we had a public hearing the night of the 17th the board had discussed it wasn't discussed february march april may june meetings of the board so it has been discussed it is exactly what i was directed by the board to present and bring to the board nothing has changed since the last two times it was presented to the board

and nothing has changed in terms of my feelings about this uh ordinance that includes defenses as you all know i'm against offenses i think today we got a rather comprehensive and informative letter from some residents opposing the implementation or the passing of the ordinance at this time Our village has had a longstanding policy objecting to prohibiting fences. The only reason this exception is being proposed at all right now is because the new roadways we're afraid will bring more traffic closer to the homes along the streets. If that's the justification, then the ordinance should not allow fences right now because the roads are not built right now. They probably won't be for another five years. So we should wait until they're actually completed or at least started. As the written ordinance contains no effective date, that means the moment it is adopted, even if it's adopted today, they can then, excuse me, put up the fences tomorrow while we're still five, six, who knows how many years away from putting the road down. I believe it's both premature and unfair. It's premature, as stated above, if the need for the fences, the reason we started this, the need for the fences is created by the road project, then the right to build them should begin when the road project creates the need. So we're putting the fences in before the need is even there, and a long time before the need is even there. Fairness, the proposal creates an inequity. Why? Homeowners on the designated thoroughfares would immediately receive the benefit that no other residents are allowed to have, despite the fact that the circumstances justifying those fences has not yet happened. If the board truly believes these fences are warranted because of future roadway impacts, I just have to reiterate, then the ordinance should clearly state that they only be installed after the roadway improvements have started or have been completed. So I oppose passing it.

Are we in discussion or are we voting? Are we discussing this? Okay.

I'm just letting, I'm inviting other trustees to join me on this vote for those reasons.

Well, I would, you know, I would say this has been going on for many years, over a year in earnest planning and zoning, many meetings, consultants, back and forth debates, surveys, whether people think they were valid or not. We have people here that have been a lot of these meetings. I don't understand. We're rediscussing something we've been discussing for a year because we don't like the outcome.

We're discussing it. I have consistently been against the fences, as you well know. You can vote against it then, right? Yes.

And I'm asking other trustees to join me. I have a comment on the need or no need. The fences were not discussed based on the need because the road is being or will be built. THE REASON WHY WE DISCUSS THE FENCES IS BECAUSE THE ROADS ARE BUSY AND PEOPLE WANT TO HAVE THE FENCES AGAINST THE ROAD. THE FACT THAT THERE'S GOING TO BE CONSTRUCTION LATER, IT GIVES THEM MORE APPREHENSION ABOUT IT. IF THEY DON'T FEEL THE NEED, THEN THEY WON'T BUILD THEM, BUT THEY SHOULD HAVE A CHOICE. I'M A PRO-CHOICE PERSON. SO FIRST OF ALL, THE LETTER STATES THAT WE NEED, THAT WE SHOULD CONSIDER MOVING THIS TO A DIFFERENT DATE BECAUSE HOMEOWNERS MAY INVEST IN FENCES THAT LATER REQUIRE RELOCATION. I THINK THAT HOMEOWNERS IN INDIAN HEAD PARK ARE ADULTS. pay taxes they have the capacity to make decisions they're raising their kids but we are taking away their decision to put a fence because we think that they're not qualified to make that decision because god forbid that they make the wrong decision and lose their money I think that people invest in their home whatever way they want and we shouldn't qualify how they should invest in their home or not based on the possibility that they will make a mistake It's very clear to every single person that lives by one of those streets that there's going to be construction at some point. That's not something that we have been hiding from them. There's no way we can hide that from them. So there's no way that all of the homeowners that live by those streets do not know that there's gonna be construction, and if they put a fence up, they might have to come down. Why are we taking their choice away? WHY ARE WE LEGISLATING HOW THEY SPEND THEIR MONEY AND SO I THINK THAT THIS IS INAPPROPRIATE TO SAY FROM PEOPLE THAT DO NOT EVEN LIVE BY THAT ROAD TO SAY THOSE PEOPLE SHOULDN'T BE ABLE TO HAVE THE CHOICE TO PUT UP A FENCE BECAUSE I DON'T HAVE IT RESPECTFULLY I DISAGREE WE'RE ALL RESIDENTS OF INDIAN HEAD PARK AND WE ALL HAVE A

in what should be going on throughout Indian Head Park, not just in our own backyards. And I think the people who are against it right now are not against the fences. They believe in the right, from what I read in that letter, for people along the roadways to put the fences up. But unless, I mean, I'm really losing it, Christina. This is the first I've heard that we talked about the people living along the road putting it up just because they're busy. It's always been... It's been two years.

Two years ago people came to me also saying we need fences because we cannot have our kids playing in the front yard because it's busy, busy roads, busy playing field. Playing field was expanded. So two years ago I proposed a change and then I was asked to work with the administration and then we did that and then that went to PNC. It's been two years, it's been one year that has been in the hands of people that actually discussed it. We had hearing after hearing after hearing after hearing. They analyzed all of the proposals. Then they came back to us and one by one in this, all of us were here, all of you were here, when one by one we discussed all of the possibilities and we arrive at no fences in the residences, fences on the road. We all, one by one, we did that during a board meeting.

I never agreed.

It doesn't matter if you agreed or not, but we did have the discussion. That's exactly what we had. Excuse me, we don't have a public hearing right now. So it's important to know that because you don't agree, that doesn't mean we don't have a democracy where we get to actually vote.

I'm not taking your vote away. I'm asking you to join me in my vote.

And now we're discussing this. Well, okay, then let's take the vote because we have discussed this well enough.

I'll go ahead and read the whole email that we received just for the record. Dear Village Trustees, we respectfully request that the Village Board postpone any vote on the proposed residential fence ordinance until Cook County and the Illinois Department of Transportation have finalized the planned improvements to our major roadways. As drafted, the ordinance would allow residential fences only for properties located along several designated major roads. However, many of these same corridors are currently being studied or designed for future roadway improvements. Until those projects are finalized, homeowners and the Village lack certainty regarding future right-of-way limits, easements, drainage modifications, sidewalks, utility relocations, and other infrastructure changes that could directly affect where fences may be constructed. Approving the ordinance before those plans are complete could create several unintended consequences. Homeowners may invest in fences that later require relocation or removal because of roadway expansion or utility work. Property owners may face unnecessary expenses and frustration if permit approvals are based on conditions that change as road projects move forward. The village could be required to administer permits under standards that may need to be revisited once final engineering plans are available. Future conflicts between approved fence locations and public infrastructure improvements could increase administrative costs for both residents and the village. There is no immediate need to act before these roadway plans are finalized. Under the village's current zoning regulations, residents already have the ability to petition the village for fences through the established zoning variation or special use process when unique circumstances warrant the installation of a residential fence. preserving that existing process while awaiting finalized roadway plans would continue to provide a path for individual property owners without requiring the Village to adopt a permanent ordinance based on conditions that may soon change. Furthermore, delaying action until the roadway plans are finalized would allow the Board to adopt an ordinance based on known conditions rather than assumptions. It would also provide residents with greater confidence that any investment they make will not soon be affected by public construction projects. This request is not intended to oppose the concept of residential fences. Rather, it is a request for prudent timing. Waiting until the major roadway plans are complete will allow the board to make a more informed decision, reduce the likelihood of unintended consequences, and better protect both taxpayers and homeowners. We appreciate the time and effort the board, staff, and plan commission have devoted to this issue. We respectfully ask that you defer consideration of the residential fence ordinance until the county's and IDOT's roadway improvement plans affecting these corridors have been finalized and incorporated into the village's review. Thank you for your thoughtful consideration and your continued service to our community. Respectfully, and it's signed, Carrie Dillon, Bob Kleinite, Christy and Justin Bruno, Sean Kennedy, Julie Morgan, Joan and Chris Metz, sorry, Sally Faust, Kevin Peschke, Lori and Tom Davis, Sue Gaynor, and John Corcoran.

I'll add my thoughts to what Eileen is saying. I agree with her as well. The timing of this should be based on when... when we know that we've got the Wolf Road and playing field that's coming to play and that the timing of those efforts would impact when we might wanna do something as far as the fencing is concerned, not now.

I just want to add that I think we need to all be aware that the individuals that live along those roads knew they were going to be busy roads when they bought there. They're going to be even more busy in five years. But that hasn't happened yet. And that, to me, is the whole crux of why we started looking at this. Now, maybe when it came up, some people said, oh yeah, we want to put fences up. But we started looking at it because of the expansion of Wolf Road and Plainfield Road. and that's not going to be done for another five years so now Indian Head Park which for years has been fence free is now going to have fences where people can see them as they drive by it's not even you know it's a slippery slope I request that we take the vote

can i have a second i second all those in favor of ending the debate hi no opposed no opposed to opposed so roll call vote please to close the debate

Trustee Ionaco?

Aye.

Trustee Saldana? Aye. Trustee Eck?

No.

Trustee Donnersberger? No. Trustee Sveska? Aye. Trustee Yazis? Aye.

The motion carries. So now we need to call the vote for the current motion, please. To move approval of the ordinance. An adoption of the ordinance, which is item- Can I have a minute?

no we call we end the debate i want to ask him a question i know it's not clear you want to ask counsel his counsel he would be the one to ask she's asking if anyone who lives along one of the roads should recuse themselves

Oh, come on.

Unbelievable. It's fine. It's three against two anyway.

This is a comprehensive zoning ordinance.

It matters where you live.

While we've focused the discussion on the fence element, this is a comprehensive zoning ordinance that touches every parcel in the village. So to that extent, everybody who is an elected official in this community has an interest, the same interest as any other in the underlying substance. So the fact that one person may be differently affected by an element of the ordinance is not in and of itself a basis to.

Thank you.

All righty, could we please have the approval of Ordinance 2026-14, please?

Trustee Ayanoko? Aye. Trustee Saldana? Aye. Trustee Eck?

No.

Trustee Donnersberger? No. Trustee Sveska? Aye. Trustee Gazus?

Aye.

Motion carries moving on to item and please move approval of ordinance 2026 15 adopting chapter 41 zoning and land use administration of the village code a second I

So this chapter establishes the administrative procedures for implementing and enforcing the new zoning regulations which were just adopted. Oh, and I did wanna clarify one point. This ordinance and the other ordinance, the previous ordinance, do have a start date of August 1st, so everything would be in effect on August 1st. Again, this is a companion to the previous one, Chapter 42. has the procedures for implementing and enforcing the new zoning regulations including permit review processes public hearings and appeals staff recommends approval Rick Meester is the author of the latest version of the code and the ordinance he's here he can answer any specific questions you have about the administrative code

there any questions about adopting chapter 41 zoning and land use administration how long is that how many pages is that i believe this section is 17 pages in the previous section roughly much longer i think it's 65. okay thank you any other questions Hearing none, can we please have a roll call vote?

Trustee Ayanoko? Aye. Trustee Saldana? Aye. Trustee Eck?

I'll abstain.

Trustee Donnersberger? I'll abstain. Trustee Sveska? Aye. Trustee Gazas? Aye.

Thank you. Moving on, the motion carries. Moving on to item N, please. Can I have a motion?

Move approval of ordinance 2026-16, amending the vehicle sticker late fee schedule.

I second. So the purpose of changing the late fee schedule is to encourage compliance and simplify administration. Staff recommends approval. In the original packet I sent out, I don't think the schedule was there, but I did provide it later. It's page 170, the very last page of the packet. Lucy and I worked through this. The biggest part of it So this will take effect immediately. And it's a companion. We've been trying to step up the compliance rate of residents in purchasing their vehicle stickers and displaying their vehicle stickers. And this is one component of that.

How does this compare with what we've got, roughly?

Compared to the fee schedule we had before?

Yes.

The fee schedule we had before was based on a percentage increase each 30 days, each calendar month, I believe. And while doing the scofflaw process that we've been doing since the beginning of this year, it was kind of realized that that was unfair to people who were buying their vehicles mid-season to be basing their late fees as if they had not purchased them back in july when the season starts so this is a 30-day pro-rated monthly fee schedule so that it's more fair based on when you bought your car versus when you bought your sticker, when you moved to the village versus when you bought your sticker. The same 30-day rule applies for anybody who is an existing resident. They have 30 days to come in with their proof of purchase of the car and get their sticker without any penalty. And if it's over 30 days, it's calculated with how many days it's been. and same thing for new residents, 30 days, anything beyond that's calculated by the day.

Do you have any more questions?

No.

I do have a question.

Do you have a calculation of possible revenue?

for what we've had so far?

Yeah, like how many people are late normally? But they do comply. They don't end up with scuffle. They just comply late. Like, what is the common...

percentage and then what do we expect to make in late fees um i don't have that calculation for the late fee part specifically um i can tell you that the 2025 season ended with uh 33 140 vehicles in the database of those 31 40 27 84 had stickers registered 356 did not and that was after the whole scofflaw thing cleaning up records And then, so far this year, the database has pared down to 3,012 vehicles. 2,608 stickers have been sold. 404 stickers are still unsold. Right now, there's been a grace period for the late fees because we've been working on the fee schedule being approved or disapproved tonight.

They will kick in probably and next week This is this is absolutely one It's easier for people to understand what they expect what they expected to pay because it calculates for them instead of coming in and saying Oh, well, it's 2% Yeah 2% from when so I'd like that. It's it's very clear

And I wanna point out, though, that we're almost at the compliance rate we had after actively going to people, sending them letters based on the Secretary of State's records. We're at this point this year without having to do that yet. We will be doing that later this summer. We're going ahead and starting the process of getting the database from the Secretary of State, and we will do that process again, and we're going to start doing that every six months.

Roughly.

Well, your question was roughly how much we collected in late fees previously?

No, how much are we expected to, like if we have the same, if we have the same rate of people forgetting and then coming in late, how many cars is that? And she says 400 and some cars. And they will most likely fall on the first 30 days. So the penalties that we plan on getting is 400 and some times that. But then if some of them fall on the next one, at a minimum, those 400 people, if they continue the same rate, will make that money for the 30 day late. So that's the question.

Roughly last year, what did we get in late fees? Do you have that rough number?

I don't, sorry. If you run 65 times 450, you've got over 20,000. Yeah, yeah.

And what we'll do, so we're cleaning up.

20,000 in late fees?

Mm-hmm. Yeah, if we get everybody.

If everybody comes in late. Oh. No, if the ones that normally have been coming late come late, It would be at a minimum 20,000. Oh, okay. So what we'll do when...

So we had the Scofflaw project that Lucy has been finishing up for 2025. That was a major project because we had an old Secretary of State file that we were managing. So we got everything updated, which was an extremely laborious process. Now that we have it updated, now it won't be as difficult when we get the new records from the secretary of state they'll be less updating the file was very antiquated so now that it's up to date this should not be the same amount of manual labor to keep it up to date now that we get the new file we will use the same outsourcing firm that we've used before to do this process so we will use third millennium to send the letters to send the fine letters and to do it a very similar way that we did it last year So we are going to be planning to do this so it becomes a much easier process. And a lot of the municipalities do this. They use third millennium. And what they have told us is the compliance will be cleaned up by the first and second year of this program. So that's what our intent is. And then when Lucy gets a little bit down into the getting all the data she will give us a report on the data so what were the total revenue from the you know the vehicle stickers that were on time what were the late fees um it's going to go to collections so if people have asked what's going to happen we are it's going to collections so they will go to our collections vendor they will handle those at a certain point um so it'll appear as a collection on their credit report If it goes to collections, yes.

If we have their social security number.

Well, no, it'll go to collections. We have a collections person that we use already company, and then we also are part of the state program, so it will take the money out of various different ways if they pay state taxes. So if people don't wanna pay and don't wanna keep up with paying, there's various tactics. These are not unique to Indian Head Park. They are standard best practices that we are initiating to collect funds that we have assessed for vehicle stickers. so it's a very best practice it's being handled that way it will be handled that way this year as well so lucy if you you know maybe in a month or two you can come back and give us the all the data that you have if you don't mind sure thank you you've done a great job and we appreciate it all righty if there are no other questions on item n please can we have a roll call vote

Trustee Iannocco? Aye. Trustee Saldana? Aye. Trustee Eck? Aye. Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazzas?

Aye.

Thank you. Motion has passed. Can we now move on to public comments? Are there any public comments? Mr. Corcoran?

You go first. I had something else. My leg's asleep. Yeah, you go. Sorry. Oh, boy. Foot's asleep.

Be careful.

Yes. Hi, John Corcoran, 6417 Apache Drive. Fences. One part that didn't get discussed tonight, and unfortunately I missed the public hearing, Based on my read, I didn't see any limitations on the homes that abut the major roadways. I didn't see any limitations on where they can have fences. And I think the conversation that i perceived from this body was that it would be limited to the areas that are immediately adjacent to uh the roadways so i would i believe there's drawings in the ordinance that we created for those so we can go through those yeah i need to i didn't see it in the words that uh i may have missed that

yeah we did we discussed specific diagrams of um where fences would be permitted so if those didn't get in there from the zoning consultant um we can make sure they are they in fact are not just in front of the homes but they go back and touch the homes right

yeah well i think i think the fear was and i'm going to pick on jim because it seems to be the theme today you know jim jim's house front his front yard faces a busy road The way that I read the ordinance now is Jim could fence his backyard.

No. No.

Which I didn't think was the intention. So I'm not seeing it in the words. If it's there in the diagram somewhere, that's great.

Let's talk about that. Well, the side, he can fence. I mean, it's not just the front.

Only on the yard of budding. On the yard of budding. Yeah.

Okay, well, yeah, I'll leave that to you guys to either review or amend Okay in I Did not I did not read this it didn't is it in a definition maybe I didn't read all the definitions But in the in the fence section, there's no limitation Yeah Okay, so All right, thanks.

Joan.

Hi, Joan Metz on Arrowhead at Apache. He took one of my points. But the other point I was going to have is something's come up recently in my communications with the Village. And I just want to clarify. Because my understanding is when you present a concern on the actual website that it goes to somebody.

You mean the actual online portal? Mm-hmm. Yes, okay.

And from my understanding, a concern I presented in April didn't go to Gavin. It was initially misread by the village who thought the concern was about me when I was presenting an issue in the neighborhood. So when I clarified that, they said, and I copied you at a certain point, I said, no, it's not me. They said Public Works would take care of it. I waited, I think, a decent amount of time, two months, before I raised it again. And Gavin told me it was the first he'd seen it, and it was the first that the Public Works

lead knew anything about it yes which is disappointing it is disappointing and we're disappointed too and that's why there's been some staff changes made and why now they're handling it directly so we have made process changes and how we're handling the portal assignments and regarding public works inquiries um some reasons is because i got your email and saw it wasn't handled yeah which is inappropriate it was you know unacceptable yeah so you waited you know it should have been a 30 day issue we notified the resident they should handle the issue right joe went and served the letter they have 30 days it's not done then we handle it okay and that's our expectation of how things will be handled in the village that wasn't how it got handled so changes have been made good i appreciate that especially considering that you know you're looking for residents to raise the issue correct and if it's not going anywhere then then that's not really a proper way to go we agree okay wholeheartedly thank you thank you did you find that or not anything else that we have from the public this evening was there any other emails received besides the one we got okay Alrighty, let's move on to reports, trustees. Trustee Gazzis.

No report.

No report, but I just wanted to thank the Public Works Committee for all their tree planting efforts that they did. I'm sure Joe was probably gonna mention it, but thank you and your team, it's fantastic.

The Economic Development Committee has met with the Planning and Zoning Committee at the joint meeting. We talked about the various proposals that we got from Friedman, and now we are going back to Friedman to get some more information in terms of finances on the ones that we... would like to so there are basically three proposals the two most interesting ones was to start slow and just pick off a piece of the part a piece of the triangle and develop that possibly with condos and maybe a little bit of restaurants down below or stores The proposal that I think everybody would really like to do is to redo the whole thing. That of course would cost a lot of money and so Freedman is trying to take a look at what that would set us back and how we might be able to do that. Of course there's other impediments because we don't own the buildings over there so hopefully they're working on that too. As far as the Heritage Center site, we're getting excited about that. We have plans for it, now we're just looking for the money in order to implement it. Right, Gavin? Yes, ma'am.

And has there been a discussion about that at all? I mean, what was?

well my and unfortunately um Sean just left the room but my recollection is that uh prior to your administration the board did put aside a certain amount of money for uh for for road beautification of Plainfield and I'm willing to suggest that we take that money and put it towards the Heritage Center But we need to find that. Do you have a recollection of that, Charlie?

So I don't think it was for Plainfield. I think it was for Wolf.

Wolf, yeah.

And it was, if I recall correctly, about 300,000.

So I was afraid to say that much. That was earmarked.

Yeah. However, I feel very strongly that should stay with the proposed project with the Wolf Road improvements for landscape to help those residents that are impacted.

well i'm really um i was one of the moving forces to trying to get that 300 000 set aside but uh right now we are up a creek with the heritage center we have no money i mean the heritage park whatever it's going to be and we can't proceed on anything until we identify some funds

okay thank you did we actually get um everything back so the public can view the you know what the plan is and then what the expenses are and all that and has it been presented to the public so we can understand that i'm sorry

No, the committee met with PRI Planning Resources Inc. out at the site, discussed the original, the initial plan that was submitted and changes to that mainly around how could we phase it so that we could spread out the costs over a number of years and that's the discussion that the committee had with the consultant and they're coming back with a phased approach.

so it'd be realistic or reasonable to think that in the august meeting that we could at least have a bird's eye view of absolutely what they were thinking and then if these phases if they can do a phase that is a limited implementation and then we can talk about what is the money and then talk about the broader scope, if there was a phase two or a phase three, so then the public can understand what they think, right? Because I'm not sure, I understand the committee's worked hard on this, but we want our residents to be able to look at the options and see what they think about it.

right well we um we came up with the other afraid uh what's it I've gotten both of them mixed Daryl has come up with some really good options for it and we went and had a site visit out there and it's going to be beautiful I mean when once you're working the land and you see where all the proposals are going to go all the different sections are going to go it's it's going to be amazing but we need we really need to get the dollars to do it that's going to be the impediment but yes

So if that's okay with both of you, could we put that as a goal for for August? It'll be done. Okay Thank you Do we have anything trustee act?

we had a scheduled Finance Committee for this week, which we deferred to the middle of July and Gavin and I are finalizing a date and an agenda for that and

Thank you. Trustee Saldana? No report. Trustee Iannocco?

No report.

Village Council?

No report.

And should I turn it over to you, Gavin?

Sure.

real quick the next steps for the zoning code will at the August 4th Planning and Zoning Commission meeting we'll have a hearing on the zoning map which doesn't have a lot of changes it's going to change colors it's going to change some of the names of the zones and as mentioned previously there will be some new zones that capture properties that were non-conforming to the zones that they were in so it'll be a just a more common sense zoning districts the another thing in the community development area we're working with BSNA who does our financial software they also have a module that we have access to a community development module we'll be using that the ultimate goal is to get online permit applications going and use bsna as our database for all of our building permits all of our community development work all of our business licenses as well as code enforcement we got a few uh grant items um we received ten thousand dollars from the open lands organization for putting a rain garden in blackhawk park that'll be in the area just east of the community garden and if you love the community garden and how it looks brian is responsible for a lot of that and lucy is is our chief warden on uh making sure everybody's following the rules and uh that when there is a vacant plot uh she goes down the uh the waiting list and lets everybody know right away another grant we have it's really uh it's not financial but it's it's uh technical assistance from the Chicagoland metropolitan the Chicago Metropolitan Agency for Planning CMAP and this is to help us develop a five to ten year capital improvement plan which will include how do we time the projects what how do we decide what projects should go forward how do we finance those projects and and a comprehensive plan, which will be very good and beneficial to us, so it will have a financial impact, a positive financial impact, but it's not direct money from CMAP. And then, finally, we got a... in partnership with aging care connections the lions township is mental health commission is going to continue supporting the congregate lunch that we have here on the third thursday of every month and it's it's lunch eligible for folks 60 and above i think if you're under 60 you can come and pay for lunch there's also entertainment or educational presentations at every luncheon

I have a question.

Yes, ma'am.

Generally speaking, how many people do you get at it?

We've had anywhere, we've had 50, 65, I think is, what's the max?

I think 50.

Oh, okay. We never had those extra 15 people. Sorry. 50.

Feel free to come and you can be a guest. I'm sorry? You can be a guest and we can introduce you. Yeah, right. Oh. We've done that with, the chief will come sometimes and, you know. Right. Okay. People will come and... Thank you.

And finally, our new IT guru, Chief Weatherford, is developing an information technology services request for proposals, and we're going to get that out soon on the street and hopefully start looking for vendors for IT services.

Alrighty, I think we're now going over to see Public Works. So, department heads, Joe?

As Danielle mentioned, we finished our tree planting for the spring. So, in total, with the fall planting and the spring planting, we were able to plant 58 trees. We had to spend a minimum of $50,000 in order to get $25,000 back. we'll probably be right in that range maybe a little bit over but we'll be getting 25 000 back so basically it costs us 25 000 to plant 58 trees which is awesome as gavin mentioned he stole my thunder on the open lands grant so that's all right But, yeah, the whole plan is to put – there's a wet area over in Black Hawk Park that we're going to do like a rain garden, maybe a little path or something. But we're looking forward to that. I'm supposed to meet with Thomas Brannon next week to start going over some of that to maybe start putting some plans together, what we plan on doing over there. the consumer confidence report for the water was posted online july 1st we sent out postcards to all the residents in india head park that are served by our water there are a few areas that do not they are lagrange highlands water which i'm sure their consumer confidence report is available on their website as well the damper louver project at public works we signed the contract this week with tnr to get that project started uh just waiting to hear when that's going to get going the chlorine room we met with the contractor dami and they came in did some measurements got there ordering some parts they said it would be about four weeks that's about where we're at right now they asked me some questions strand asked me some questions as far as the chlorine supplier that we use currently for the gas if they would be able to provide the liquid for us, and I confirm that they will, so that would be seamless once we get that going. And finally, yesterday I sent Brian to an OSHA training seminar yesterday. It was an all-day course on regulations and so forth. I think we should get him up here to talk all about it. What do you think, Brian? Oh, okay, never mind. That's my report.

Hey, Joe, nice job doing your team on the trees.

Alrighty, Chief, last but not least.

I'd rather hear Brian talk about OSHA requirements. everybody had has the the monthly report for june uh we had no significant calls or investigations during june which is a good thing um we had one of our officers attended property management class so he's following best practices for our evidence room And then many of our officers had a refresher course from the Cook County Sheriff's Police treatment response team They started out as is dealing with drug overdoses, but they've expanded it to mental health challenges And that's where we can benefit from their services more probably in our community And then Officer Verber and I attended a Lions Township hoarding meeting last week. It was very interesting. Hoarding. They have too much stuff. People, you wanna just tell them? As far as accreditation, we have the software, PowerDMS is the program we're using. Next Monday, they should be uploading our policy manual into PowerDMS, which is the first step for us being able to document that we meet the standards for accreditation, and then we can start uploading other types of documentations, police reports, training records, those types of things. uh so we are moving forward with that um thank you for your approval for the motorola in car and body worn camera uh cloud service as i mentioned since you've approved it uh the deployment will start on july 27th and that will um that's a good thing because like i said our servers fall And we, just a reminder to everybody, National Line Out is August 4th. Lucy, Officer Verbor, and I have been meeting to try to get that planned out. We hope everybody will attend, and Brian. And then, lastly, if you go on the website, we have a link for Smart911. I encourage all residents to sign up, subscribe to Smart911, and you can ask for notifications. It's the rave alert. We don't pay anything for that. It's done through Cook County. Many of you hopefully are already subscribers and you received notification of the road closures for the fireworks on July 3rd. So please subscribe to Smart 911 and ask for the notifications so you get those. Great, thank you.

I think this evening, that's it. Did I miss anybody? Lucy, did you have anything to add?

I do have an updated, possibly unofficial number for the late fees in 2025, $14,364.76. I will reconfirm all that in my later report.

Lucy's on it, let me tell ya. Can I, just to clarify, section 42, it's just a comment, section 42-305, Fences, the very first sentence, right after that, says the purpose of this section is to establish regulations of fences, in order to promote public safety protect i'm sorry no the first sentence right after fences permitted in residential zones say in residential zones fences may be permitted only on residential properties located along major roadways so we need to make sure that it's clarified about the yard

Thank you. And there is plenty of legislative history in all of the discussions on the record of what the intent was of the.

Just real quick.

as part of I didn't mention but some of the steps we're going to take now that these two sections have been passed we are going to develop resident guides in plain language English that everybody can understand that explains what is and is not allowed how what the process is for applying for permits again this isn't the Wild West we're not it's people aren't going to do a land rush and start building fences tomorrow they still have to be permitted it still has to go through a process and we will definitely make it very clear what the intent of the the board was

Well, the permitting process, I think, does protect. But clarification on the front end. Thanks, John. I don't know. It's been in every other iteration. So we may have to revisit.

And I also want to clarify that it's very clearly defined what each type of yard is. And the definitions at the beginning of the whole section establishes what a front yard is, and it has a drawing. It establishes what a side yard is, and it has a drawing, and what a backyard is, and it has a drawing. So when the actual permission, the section that permits them mentions permitted on the yard, oh, and there's also definition for flankish yard. There's all kinds of definitions, so all we need to do is to just make sure that it's said on the permission on the yard flanking or abutting the road.

page 125 it says it must be attached to the primary dwelling starting at either the front or rear plane of the structure depending which is closer to the major roadway or a trailer street if events is allowed in either the front or your route yard the side may connect to that fence instead yeah

So it is there, but it's not at the beginning, and that's why it caused the confusion.

You know, it's on page one. It's probably in the wrong place. Let's put it that way.

Or just put it twice. Or we can restate it. Restate it. So it's made clear.

Correct. righty seeing there are no other items um i think we need a motion to motion to adjourn well no we need to go to we need to go to closed session this evening guys there's a last minute thing we need to discuss motion to adjourn and move to closed session for reasons of uh section 2 c6 pending or imminent litigation is that what you meant to say that's the stated motion that i'm seconding okay yes and then we will adjourn the meeting after closed session.

So the motion would be to go into closed session pursuant to 2C6 of the, excuse me, 2C11 of the Open Meetings Act to discuss pending or imminent litigation. So stated. At which time, at the conclusion of that sequence, closed session. So stated.

So stated. Second. Thank you. Thank you for coming. We have a roll call, please.

Aye.

Trustee Iannocco? Oh, sorry. Trustee Saldana? Aye. Trustee Eck? Aye. Trustee Donnersberger? Aye. Trustee Sveska? Aye. Trustee Gazas?

Aye. Hurry up, hurry up. Aye.

Aye? Okay. All righty, thank you. If anybody needs a couple minutes, and then we'll be going to closed session.

All right. Let's do it. We're going.