Board of Trustees - Regular Meeting

March 12th Indian Head Park Village Board of Trustees meeting to order. Can we please have roll call? Clerk. Trusty Inaco. Trusty Salana here. Trusty E here. Trusty Donnersburgger here. Trusty Sutzka here. Trusty Gazis here. President Amy Joe Whittenber here. Can we please stand for the pledge of allegiance? I pledge allegiance to the flag

of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Want to thank you all for joining us this evening. It's finally a little light out. Not quite as light as it will be in another month, but can actually see the sun at 5 in the afternoon, which is a wonderful change. Couple of items for the village president's report. If you can bring that up. We have some great events that are coming up and I want everybody to be aware and mark their calendars. The first one is the caring for the IHP tree canopy. We have a wonderful free workshop that is scheduled for March 26th. Thursday 7 p.m. right in this room. There's the information right there. We want to help learn together how we can protect and grow the Indian parks tree canopy. This free workshop covers our urban forestry plan. For those of you that have been to our meetings, you're aware we do have an urban forestry plan that we are updating. We want to talk about the health of our tree canopy. We we have maps and we keep track of it. And we want to share practical ways residents can care for and support trees, including invasive plant removal and other steward stewardship efforts. We will have a video that was produced by our public works department and our arborist tree consultant. They did the video today in how to remove um some of these invasive plants. So that video will be available at that evening and as well on our website and we will be also um we'll have the

meeting this workshop will be available for replay on YouTube. So, if you can't make it, we would love for you to be here in person to have a dialogue and discussion, but it will be available for replay and you can watch our public works and our tree consultant remove invasive species. So, come join us March 26, 7 to 8:30 right in this room to talk about our beautiful tree canopy. Secondly, our annual Easter egg hunt is 4426 in Blackhawk Park. We are going to have 5,000 eggs that we will be putting out for our children. We have an egg hunt by age at 11:15. So, please be there promptly and bring your own Easter basket. We have pony rides, a petting zoo, and pictures with the Easter Bunny. And we'll have our scavenger hunt. So, it's a fun event. Even if you don't have little ones, come and join us. Hopefully, it will be a beautiful day for all of us to enjoy. And last but not least, our congregate lunch. We have a wonderful grant from the Lions Township Mental Health Commission and Aging Care Connections for a monthly congregate lunch, which is on the third Thursday of every month at 1:30. The topic for March is going to be um uh hearing health. So there will have a discussion on hearing aid maintenance from the team at Costco and also we will have a full lunch for those participating. So please join us. The other thing that I need to do is discuss the Arbor Day plaque proclamation. So we are dedicated to our trees. We are part of the Arban Arborday Foundation and we are a tree city. So I am going to talk about the proclamation. Whereas Arbor Day was first observed in

Nebraska in 1872 with the planting more than 1 million trees has since grown into a nationwide celebration recognized the importance of trees in our communities. And whereas trees are a vital natural resource that contribute to the beauty and character of the village of Indian Head Park while providing environmental, economic, and social benefits. And whereas trees improve air quality, conserve water, reduce soil erosion, moderate temperatures, and provide habitat for wildlife while enhancing property values and the overall quality of life for residents. And whereas the village of Indian Head Park recognizes the importance of protecting enhancing our urban forest and preserving our natural environment for current and future generations. And whereas Arbor Day provides an opportunity for residents, schools, businesses, and community organizations to plant trees, care for existing trees, and increase awareness of many benefits trees provide to our community. Therefore, I Amy Joe Whittenberg, president of the village of Nha Park, do proclaim April 24th as Arbor Day 2026. So, we will have uh tree planting and supporting efforts to protect and enhance our community's tree canopy. So, is that when we're planting the trees actually, Joe?

Yeah, we're planting on that day. Uh we haven't come up with a species or a planting location yet. That'll be determined, but we'll have Yeah, we usually do a lunch afterwards as well. Yes. So, we have our Arbor Day celebration and then we have a lunchon to celebrate all of our people that are involved in trees. Um, that'll be at the public works facility. Public works probably grill something. So, please come and join us. Um, we usually have what 15 20 people that join us. So, the more the marrier we always say.

After Arbor Day, I think now we need to talk about vehicle stickers as part of my report. And I think that Lucy will be providing that report for us. Lucy Sers. I work for the administrative department as an administrative assistant and um I'm here to talk about the scoff law program that we have been running uh since the 2025 2026 vehicle sticker season began in spring of last year. 2,640 vehicle stickers have been purchased in the village. The amount to the total amount collected for all of the sticker season without late fees is $171,386. The late fees for the season totaled an additional $6,46.84. The revenue collected from this program funds the maintenance of the roadways that the village maintains. According to the village municipal code, any vehicle with a license plate registered to an address in Indian Head Park is required to register the vehicle with the owner's information and have a vehicle sticker or in the case of motorcycles and scooters, a registration tag affixed to the vehicle. Prompted by concerns about how many vehicles were here in Indian Head Park without stickers on them, earlier this year, we commissioned and received a report from the Illinois Secretary of State with the vehicles that have license plates registered to addresses in Indian Head Park. We compared that report to the vehicles that were already in our internal database and based on license plate and address disregarded vehicles that were already purchased that had already had a purchase had already purchased a sticker for the current season. This resulted in 692 vehicles that did not appear to have a sticker issue to them. From that

paired down list, the third week of February, letters were sent to the 692 owners of those unstickered vehicles. The letters notified the recipient that we had identified a vehicle in their name without a sticker registered to it. We asked owners to purchase a sticker if they knew that they had not to contact us if they believe that they had and we would look into the records or if they knew that they had not updated the Secretary of State with their current non-Indian Head Park address or change in ownership of the vehicle in question, they needed to do so before we could remove them from our records. Owners were told that we needed a response and resolution by Monday, March 16th to avoid a police citation. The letter has resulted in 91 stickers being sold since the letter went out as of 4:00 today. While that doesn't sound like a lot, the equally important outcome of this project is that many outdated records were removed and many discrepancies in license plate numbers were corrected. Any letters that were a result of outdated or inaccurate records, of course, did not require a sticker be purchased. If the vehicle had in fact not purchased a sticker, they were required to register and were charged the sticker fee and a late fee. Next week, after the 16th, anyone from the original list of letters who has not responded by either purchasing a sticker, contacting us to update the records, or updating the Secretary of State's records, and providing us with documentation of that update, will be mailed a police citation for $65 in addition to the cost of the sticker and its late penalty. to get the issue resolved before a citation is issued. Our office is open Monday through Friday from 9:00 a.m. to 4 p.m. The letter has our phone number 7082463080 and also an email address where we can be contacted vehicle update at Indian Headparkil.gov. We urge people not to wait until the last minute. Please note our office is closed on Tuesday the 17th because

Village Hall is a polling place on election day. Once citations are issued, owners will be allowed to contact us with updated and corrected information in order to have their citations considered for reversal. And there will be an opportunity to meet with the villages adjudication judge to appeal the citations in April. The letter will include the citation letter will include details about that. As a reminder, the current stickers expire June 30th, 2026. Sticker sales will begin on Friday, May 1st. More information will be provided at the next board meeting about the renewal process. Going forward, we plan on requesting this report from the state again approximately every six months in the summer after the 2627 stickers go into effect and around the beginning of the calendar year to make sure our records are correct and current. Because of the updates and corrections we've made in the last few weeks and we'll continue to make in the coming weeks. And by making it part of our routine in the future, this will lead to a more efficient process for everyone as well as collection of the revenue from the program that benefits all the residents of Indian Head Park with road improvements, snow removal, and other public works projects.

Thanks, Lucy. Um, one thing, one clarification, are people able to go online and pay? Yes. Uh, there is an option. I believe there's a link in the Yeah, there's a link in the letter that we was sent or if you need more more information feel free to call village hall.

Thanks Lucy. And just so everybody knows Lucy has really driven this project. She's worked with our consult our uh third party uh third millennium who does processes our water bills and uh has really been helpful. But Lucy has coordinated that all and she's trained the entire front desk, front office staff, um, Andres, Brandon, and Jill to, um, answer questions and take, uh, payments and track all of this. And we're going to have a much more efficient and accurate system going forward. Thanks to Lucy.

Thank you. Thank you, Lucy, and the entire staff for doing that labor of love. That is a lot of work. Can I please have a motion for the consent agenda, please? Move approval of the consent agenda. Second. All righty.

Would you like a treasurer's report? I would love a treasurer's report. All right. The financial summary for the month ending February 2026, uh, cash on hand at January 31st, 2026 was 2,44,95.551. The payments for February of 2026 were $412,865.99. The total revenues for February of 2026 were $420,878.38, bringing us to an ending bank balance at February 28th, 2026 of $2,412,917.90.

Are there any questions from the trustees on any of the consent agendum items? Hearing none, can I have a roll call vote, please? Trusty Inako I. Trusty Sana I. Trusty Eek. I. Trusty Donnersburgger. I. Trusty Svetka I. Trusty Gazes. I. 6. The motion carries. Great. Moving on to new business. Can we have a motion for item E, please? Oh. All righty. We do not need a motion. Can we please have the pres presentation and discussion of the tenative 20 26 2027 budget? Gavin.

Okay. The proposed budget that's in front of you projects general fund revenues of approximately 3.45 million and expenditures of approximately 3.83 million resulting in a planned use of fund balance of approximately 373,000. And you can find that summary on page 42 of the packet. While the budget is presented as a deficit, the village currently maintains sufficient reserves to support that planned use of fund balance, including approximately 152,000 that represents a transfer to the capital fund for one-time expenditures. It is also important to note that the village uses a conservative approach to budgeting. Revenues are projected toward the lower end of expected collections while expenditures are budgeted toward the higher end of anticipated costs. This approach helps ensure that the village remains financially stable even if revenues fluctuate or unexpected expenses arise. The board also recently adopted a budget policy that emphasizes maintaining a structurally balanced budget, meaning ongoing reser revenues should fund ongoing expenditures while one-time resources should be used for one-time costs such as capital improvements. While much of the planned use of fund balance reflects those types of one-time expenditures, not all of the projected deficit is tied to capital spending. So staff will continue to monitor revenues and expenditures closely throughout the fiscal year. If adjustments are needed, staff will bring recommendations to the board as part of our regular financial reporting. And we'll also communicate that with the uh finance committee and and go through um with them our scenarios and and possible responses and get recommendations from the finance

committee before we come to the board. Acceptance of this tenative budget tonight begins the statutory adoption process. This step, the next steps include posting the budget for public inspection, holding the required public hearing on April 9th, and then final adoption by ordinance at that meeting. This item is presented for discussion and direction from the board tonight, and staff is available for any questions. Any questions at this time? All righty. Hearing none. Um I guess that is what is the schedule for the next month then? Let's go through that real quick. So, it will we'll have this available at our uh front off front counter so anybody from the public can come in and request to review a copy and it will also be posted on our website. We'll take feedback and then at the April 9th meeting it'll start with a public hearing about the budget uh so people can make comments or ask questions and then the the board will consider it for a vote a vote to approve the final budget.

Great. So you all have a month to take a look at the document and give us any feedback at the public hearing next month and then based on your feedback and any questions from the board we will vote on this budget in April. Uh I think we do need a motion. It says that um there's a recommendation from the staff that the village board accept the tentative budget for 2026 and authorize a document to be posted. Can I make that motion? Yes, you may. Okay. I uh move that uh the village board accept the tentative budget as presented by Gavin and authorize that the document be posted for public review during the month. I'll second that. Thank you. Good catch.

Thank you. Trustee Sana and Trusty EC with the second. Can we have a roll call vote, please? Trusty Inako I. Trusty Zana. I. Trusty E. Hi, Trusty Donnersburgger. Hi, Trusty Zvetka. I, Trusty Gazes, I 6. The motion carries. Great. Moving on to another discussion item, a proposed ordinance amending zoning code regulations for fences. Can I have a motion for that? Do we have a motion for that?

If if the purpose of the agenda item on the fences is just to discuss exclusively discuss is exclusive discussion. You do not need a motion to begin that. Okay. We're still updating. I can't find that. That's wonderful. So, we're going to be discussing the proposed ordinance amending the zoning code regulations for fences. Thank you. Is this Andre? Are you going to be doing this or Gavin?

Well, we decided tonight would be a good night to talk about fences. So, um I guess the just to start from the beginning, the purpose of the ordinance is to establish clear standards governing fence height, materials, placement, drainage, protection, and permitting requirements. Um the proposal also considers allowing compatible residential fencing along major roadways, which may improve privacy, safety, and usability of residential properties located along those higher traffic corridors. Our goal or the goal of of this whole project is to create a consistent regulatory framework that balances residential needs with broader considerations such as roadway visibility, drainage, and infrastructure access. This item is presented for discussion and direction from the board. So, we're looking for you to to give us direction. Andreas will go through some of the outstanding questions that we need direction on specifically, and you're welcome to add any to those. Um, and Andreas is our chief answerer of questions. So, um, Andreas, if you want to say if you want to give any other introductory, uh, comments before they get started, go for it.

Yeah, that summarizes it pretty well. Um, you know, we've talked about this issue considerably, uh, so you're all very familiar with it. Um, as Gavin noted that we have there's really two outstanding questions that staff still needs direction on. Um, one is the uh along we major or thorough affairs or roads or the streets that were recommended by the plan commission those five streets what would the what would the village like to look for at for fencing in there? What like how that looks? Um but also the other one is whether not along those corridors, not along those streets, whether the uh village board would like to look at adding fencing into other residential areas that are not along those corridors. So that's the direction that we are still looking at. Uh so looking for at this point because the ordinance we provided you is a is a very generalized ordinance which as you've noticed um does not state where on the property what yards on the property that it can be allowed on um when not referencing the those major streets that we said and that was because to give the board the most option to decide what yards they can put them in. Well, the current ordinance that I read in the packet does say where the fences would be on for people on busy streets.

Correct. So, yeah, in in the current ordinance for the ones busy streets because we had that direction from the plan commission and then some of the feedback from the board on it. We it was it was for those properties that are abudding on it and the ordinance actually establishes what does that mean? the actual yard that runs along the busy road. Correct. So, it is in the draft, right? Which we're still amending it.

Well, my my sorry, let me be a little clearer. So, for that part, yes, we did have that. We just wanted to make sure that the board wanted that. We looked at that and said, "Okay, this is the direction we want to move forward for those properties that do not touch those streets." That is where we need the direction on if the board would like to have it. those residential properties that don't touch those streets if the board would like to have them allowed and if so what yards they would like to be allowed in the So those are those are the two directions. Okay. So for purposes of making sure everyone at this meeting tonight knows what's in the ordinance.

Can you please review what is the current ordinance for fences on busy streets? Do you mind going the current proposed ordinance? Correct.

Okay. Yeah. So, the current proposed ordinance um they to give the kind of general fence requirements overall. Uh so, this is in on the packet as well on page 73, but I'll give an overview. So, the current ordinance um establishes basically a baseline for fences that are maximum height or 5T. Materials must be constructed of row iron, aluminum or other corrosive material. Um fences that must be flat topped. Uh the location of the fences must be entirely on private property and set back a minimum of 3 ft off the public rights of way um for those fences that are not on adjacent to any sort of public rights away um along shared property lines. So that'd be fences that are you know on the property lines interior. Uh they can if they get written approval from the neighbor it would allow them to be on the property line. If they do not get written approval from the neighbor, then it would be three feet off the property line. So if you have two neighbors and they both agree on it, they can put the fence on the property line. If they don't, it has to be three feet off. And then one of the other requirements of course is that the plat of survey is provided as part of it so that we can see that

400 square ft. So um there are standards in there as well for gates. Uh you know for those properties that abut those those roads that also have driveways on them. So they're basically they cannot swing outward this way

into a sidewalk or a public rideway. Um they must be 36 cent inches to clear it for any vehicle gates. So any driveway gates they must be at least 10 ft off the rightway. So vehicles will not be stopped on the major roads. Um they must uh basically m they must remain operable and and may require self-closing and latching mechanisms for safety. So if they have an incline, we want them to be able to selflatch. Um and then they can impede emergency access. So that was the general for those gates. Now along those designated roads, like I said, we outlined them here um as well as for what the plan commission said. So those roads to be absolutely clear would have been Wolf Wolf Road, Planefield Road, Willow Springs Road, Joliet Road, and 65th Street. Um so and then other for the other residential properties that we're talking about, we were looking at the part of direction was to look at interior yard enclosures. So looking at um uh enclosures on in the property that have those that would basically be larger like dog runs or small play areas. Um they would be only permitted in rear rear yards or interior sideyards. They must be located 5 ft um from the rear property lines. Um must be open fencing material such as ornamental metal, vinyl coated chain link or welded wire. And then the maximum enclosure size was to be limited to 400 square ft. Now these are not traditional fences. These are more for like I said like animal or play areas. Um and also there was there was very provisions about uh those fences any fences or any of these types of structures not interfering with drainage um or storm water infrastructure. Um they would also be able to be permitted in easements if they do not uh drainage utility easements only if they don't interfere with the ements function. Um it's also at their own risk if they put them in there. So if the easement's needed and needs to be removed then it has known risk and then you know standard permitting type language in there that

it has to get a permit has to be approved has to go in certain areas etc. So that is what's currently in the proposed ordinance in front of you.

Okay. So do we want to start the discussion of fences on busy streets and cover off on that first trustee Salana? So um based on the survey and the discussion by the planning commission, the idea that I seem to understand from that was that people were amicable to having fences or fence um enclosure of the yard that would run along a major street. If a house is in the corner of two mirror streets, well then both yards or one solid space that faces those two streets. but that the survey that was let out and the discussion from the planning commission was a little bit um more on the fence about having fences inside any other any other uh properties that were not a budding uh major street. So that's how we based the draft of this ordinance to um have fences on designated roads and not uh perimeter no perimeter fences on non-desated roads.

But just to clarify because when I read the ordinance myself, it wasn't clear to me. Let's just speak about fences on busy streets for a moment. So, did you have a diagram that you Yes. put up?

So, just so we're all I just want to make sure we're all level setting on what this means and what the it's hard to visualize. We're more familiar with these discussions potentially than the people at our meeting this this evening. So, fences on busy streets have been discussed by the planning and zoning commission as well as the board. discussion has been about safety on for residents on busy streets for um the actual area on the street but then there's also been discussions about fences between homes. Mhm.

So can you Christina please go through in the current? So the current way that is described, there are several issues in the ordinance that still need to be very clearly defined. Where does the fence stop? Um once you go around uh enclosing the yard that abuts the mayor road, uh we have the little corners.

Trusty Seldon, you keep saying the yard that abuts the main road. This language per the what's in front of us says and again I'm putting my lawyer hat on and uh under the proposed ordinance full perimeter fences in residential districts are generally limited to properties doesn't say yards along located along the major arterial roadways and designated by the village board Wolf Road Planefield Road willow springs we keep saying and this is you know again commission said fencing uh the last meeting we discussed about a full perimeter. Now we're going to yard. This does not say yard. If I'm an attorney, which I am, and we can ask councel, but we need to be a clear as to what we want and what we don't want. The way I would read this,

are you reading the summary or the actual actual draft? The draft the draft, the Sana draft. Which draft are we talking about? They another one after after I sent it out by the by the consultant. Yeah. Okay. I'm going off the summary. This full perimeter. Yeah. No, the summary is just it does not Okay, then go on. So, that's fine. Well, and that's why we're talking about this, right? The the reason why we're talking about this very specifically, this is not permitted

is to make sure any of these little nits and grits are decided upon so we have the board's concurrence on what it is that we are agreeing to. So, the ordinance that was returned is extremely extensive, very clearly defining what is going to be fenced. Do we have a packet? It still needs I I I thought they didn't print it in the No, it's not in the packet. It's not in the packet. That's the problem. Oh, there it is. It's a just a little bit further. Yeah. Is this it? It is in the packet. Yes. Yeah, it's in the packet. It's in a separate Where did you get it? yet. Oh, here it is. It was an attachment to an email.

Just the bottom of that. Oh, no. It was in an It's not They didn't print it. It says ordinance, but it's really the summary. Yeah. No, there's there's one that was emailed and it's more complete. But it's Is it in our But it's not finished. No, it's not in there. Yeah, they didn't put it in the board picket. So, it's the one we got a few days ago. Yeah. Yeah. While while you're looking at that and you're talking about fences on streets, were you also going to talk about fences on on the perimeters uh not related to uh Indian Head parks such as uh Lraange Highlands and uh shopping centers and things like that? Is that uh going to be part of the conversation, too?

I think we're just starting right now with fences along the major. Yeah, we're we're trying to take this in order. So the first thing we're going to talk about is fences on busy streets. Yeah. Then we're going to talk about fences in residential areas, right? And then thirdly, we'll talk about any other things that we need to clean up on the on the parking lot. So we'll do whatever you think on commercial areas. We'll have those discussions third because we need to start we have to start somewhere. Sure. So let's start fences on busy streets. Yes.

Okay. So the point of the discussion is that even though they returned something that was supposed to have the correct language, there's still points in there that need to be defined and clarified and that's why we're having the discussion. So the point is, do we have fences? Do we accept the fact that we will fence the yards that are running along a mayor road? But only the So here's my question after listening to Jim is it would just be that part of the property facing the road. No, it will enclose the yard. That's why we have that each yard. You have one of these. So there I can't see that far. Sorry. You can see. I got one. I got it.

We got it. You got it. I think that's that's the biggest part to understand it a little visually understand it a little bit more. So got it. I'll take that. No, I have this. I guess I'm looking for the language that says yard abudding fences ab budding properties fences between it's it's actually called something else. Hold on. Go ahead. What's the rationale behind that? I when I wrote it, it was in there. I don't know if it's even I think this is what we're getting clarification. The rationale is this is the part of the property that actually touches that specific corner. It shouldn't say corner. They should not put corner of a lot that directly faces corner in red. Yeah. Well,

every part that touches we have to clean it up. I did not say the fence line comes in. The front driveway is off. The fence actually comes in. It would be a flanker shark would be like the side is where it ties in. Then the neighbor to the left of it, the one in blue, that looks like that's their backyard. So their backyard is fenced from the very back of the house. Uh I believe that's the perimeter of their property line. Crazy.

Down to three feet from the rightway of the busy street. So, if you're living on a major high major street, you're fencing in not just that portion of your property that faces the major street, but also the sides of the property that go back. You're enclosing the yard. You could end. It's got to start and end somewhere. You can't just have one strip of fence up. You could. We talked about that today. If they want, if you wanted to have one fence at the end of the yard or the front, you could. You can. Yeah. The question is or you could enclose it. Exactly. That's the what's been permitted. Or you could do nothing and not have a fence. Exactly. Okay. So that's good. And I think

Okay. Those are the three options. Contra. I think that that would have to be clearly listed. You don't have to listen because you're permitting it. You're emitting up to enclosure. What's your feeling? Let me get to that. I was like, yeah. Oh, but before we talk about opinions, we need to talk about what is it that we have just discussed. I I and again I I don't I still do not think it is clear. We we have four different things we're talking about. We're talking about fencing along the major road, arterial road is one non-encclosed. We're talking about enclosing the flankage yard or whatever the definition in the which is what I'm questioning right now.

Enclosing it from whatever part of the house. So just on the the yard on that abuing property that is next to the major roadway. I'm talking about a perimeter fence on that lot. And then we're talking about what was number four? There's another one. No, we're talking about if you have a lot on a busy street, you may have a perimeter backyard fence according to what we just discussed. Wait, wait, wait. back if it abuts or regardless on a busy street the property or the yard both not the whole property see we're talking about two different things Christina I'm not talking about a corner lot right now I'm talking about a lot

we could talk about pull that back up please gentlemen this isn't that guys this isn't this complicated does not show a full perimeter yard perimeter of the whole property or just the yard that's what he's confusing he says the whole property and or the yard or the backyard. Well, back or front, whichever is in the in the in there. Thank you. Yeah. Whichever goes along the road. The blue one is what you're speaking of. And you're asking, is it just the backyard or the front yard, depending on if you're the house faces out, it would be the front yard. If it's the backyard, it would be just the backyard. back here.

And you're saying could it be the whole yard? I'm saying whole yard, I guess. Let's to be clear. No, you're saying the whole property. Is that what you're saying? Yeah. I'm saying the the whole property. You're saying the yard that is fencable on the entire property? Yeah. The property in it entire thing about the entirety of the property. That's actually prohibited in this ordinance. It says we are It says no perimeter of the whole property. It says in the ordinance it's uh we're looking at it's under section three item B interior um not perimeter non-p perimeter

that's for interior lots. Yeah, actually he's right. This is only so the issues, you know, not to confuse the issues, but we want to be completely clear and transparent. We're talking about now solely the way it's written. And I know it's a draft, but if we if we chop it up in the drafting, we're going to have a harder time going to the next. I understand, guys, but let's stay on this topic first and clean it up. Then we can have it written. So, this is not what we had in the original draft. what they returned. They returned took out the perimeter uh prohibition. So, not only that, but they correct there's another change in their

Okay. What is it that you guys want? Do you want a perimeter fence or let's decide on what you want or don't want? What you're suggesting to us, correct? Not what you want, but what you're re what you're suggesting.

I want the board to make start making. start as a as a resident and I would like what what uh what I would propose what I would like in the proposed ordinance speaking only for lots entire properties that abut these major arterial roadways. I would like the an option for a perimeter fence on the entirety of the property for those abudding properties, not just the yard that abuts front or back the busy road. That's what Jim Jim would propose on the major roads.

Okay. So, so I understand, just help me understand, Jim, I understand putting the fencing on the major roads completely. I'm wondering what the rationale for putting it on the whole perimeter of the property when nobody else in the village can do that.

Well, that that's why we're having the discussion in first place and a very wise man who I believe speaks to, you know, the center of the community, uh, and he's in the room in the back. You know, why change? status quo should be the norm unless there's a reason for change. So why are we even having this conversation? We're having this conversation because the hardcape of our community is going to be changing. We think if there's money in the budget on these major roads even though it's right away it's coming closer to these yards. The community has changed a lot of younger families. You can make a property value argument. You can say it's my property. Property values have gone up. We don't know that that's true. Do fences increase property value? Do they decrease? You know, arguments can go both ways. There's a safety issue. There's an aesthetics issue of the community. You knew this was the ordinance when you moved in. So, my reasoning is based on all those things on these arterial roads and major roadways, I would want not the fencing, not just the front yard or just the back. I would want the perimeter on those properties.

And what's the rationale is my question. You asked me what I wanted. That's my rationale. The rationale is my property value is probably higher on Wolf Road if I'm able to fence that in than not. Well, okay. Well, I guess I'm I guess I'm So, I can make a property value. I can make any argument. The property safety will be increased for my my kids, my animals, my dogs.

Okay. I aesthetically if we make the restriction if we make the ordinance clear enough I I I I think we're kind of uh you know a 5-ft row iron fence aluminum fence surrounding a halfacre lot is not something people are just going to do lightly. It's a huge undertaking. It's expensive. I don't think we're going to have fences all over the community. I'm not saying that I would even have a fence, but that's the the rationale is there are people that believe their property value would be increased. There are people that believe their safety would be increased, and there's people that just want the fence because they're paying $30,000 in property taxes.

Okay. Well, thank you for that opinion. So, let's talk let's talk about the opinion now. What what do the other board members think about that? And I would like to make sure that we still give people the opportunity to feel safe on the major roads because of that, but that the characteristic of our neighborhood, the way we enjoy our neighborhood stays as a forest. And so that's why the only fencing that I would like to allow as a through an ordinance will be because of the mayor road but not the whole the whole area of of

we still have to see that. We still have to see it on the other side. We it would be like living in a what are those? Gated community. They gate the community but inside there's no fences because everybody feels neighborly and have trees and it looks like a little forest. So that's what I would like to see that it's still even though we are fencing the surrounding area because of the mayor road I still drive in and see all the whole forest that I live in. So, so your point is that you would prefer to have a front whether it's the front of the house or the rear of the house the fence to be a butts to the home back to the busy street.

It ends not a parcel perimeter fence. Exactly. Okay. And it you're imagining it enclosed but just enclosing only backyard or sideyard one yard. Let's let's understand how people feel about that. So, Trusty Inako, what is your feeling about that?

I can understand both logic. Um, I don't know if it's necessary to completely enclose an entire property. Um, I'm more than okay with just having it along those major roads. I think my other part will come later on in discussions on what else could be, but okay. Um, Trusty Son, I think we know your preference, Trusty Ek, your preference. Haven't made up my mind on it yet.

Okay. you so you don't have any opinion about which whether you would want it to be a perimeter fence on the whole parcel which trustee Gazis discussed or whether it would be what Trustee Sana discussed is the back or front yard. Okay, Trusty Donnersburgger. Well, we're not asking you to make up your mind. We're asking you do you have an opinion? We're not asking for a vote. We're asking for an opinion. We're having a discussion and dialogue now. So, if you're ex We'd like to understand where your feelings are. Uh, you've got them. Okay. Trusty Donnersburgger.

Um, I think I'm with um Christina, but I'm looking at this diagram, so I have a question. So, the diagram has like the blue and the red. Those are fences along the main area, but they also go back, but not they go back on the sides, but not in the back. Is that what I'm seeing? So, what you're seeing is a corner lot. Isn't it a corner lot? Like the the blue the blue and the green are not

the blue and the green. That is the yard still within the property that could be considered the yard that runs along. So you're enclosing that yard. That's why it goes back to enclose it. So if you let your dog out of your back door, the dog doesn't have anywhere else to run but inside the yard. So, is it fence on all four sides? On all four sides of only the back of the house. Well, that's what that's what you're talking about. The whole house. The whole He wants to do the whole property all the way to all the way. So, if it was Jim's, there would be a red line around the

foot. No. Well, yes. Jim must be done. What Jim's talking about, he would do the whole thing. And so what is this? Just the back or the front of the yard? That's just the back yard or the front yard? Okay. While Eileen looks at that trust, what is your feelings right at this point?

So I I understand both of the discussion points. I think the one thing that comes to my mind looking at the diagram that's currently displayed. Um, if I was a homeowner along one of these streets, and I'm not, um, and I was wanting to install fencing for security purposes, my concern with the way that it's currently laid out, encompassing only the yard that abuts the street is that someone could then just walk around the corner of my lot and now have access to the side of my house. So, I think if I was a homeowner that was living along one of these streets and security was my concern, I think that fencing the perimeter of my property would give me more of a feeling of security.

Okay. Once again, I am not a homeowner living there. So, Okay. And Trusty Gazis, do you have any more things to add? No, I but I think uh I'll have more to add. I will have more to add when we talk about the next the interior lots because uh there could be a scenario where originally we brought this up to uh accommodate people that are in the major roads but it ended up that we may end up be less more restrictive for those lots than we would be on a lot inside.

Yeah. So let's let's cover off on the first item first. perimeter on the major roads. I am uh my opinion, property value, safety, freedom of use of, you know, the home. I'd like a perimeter uh my opinion is that I would like a perimeter on the entirety of the lot if I would to choose that on the major. Okay, Gavin. Well, before we move on from this and this question and this diagram in particular, um the yard on the corner and I know there aren't very many parcels that are in this exact situation where they abut two major roads, but there there are some. There's a few. Yes, there are.

Yeah, at least one. Yes. Yeah, that one. And I want to make sure that that we have clarity from the board. Do you want this where it's technically these this red outline is two yards that are enclosed or do you want to limit it to just one or the other like one language that would say one yard? No. The purpose of this is so every part that's the major road is covered. Okay. Yep. I just wanted to make sure y'all

and the diagram shows two scenarios because of the language that still needs to be put in the ordinance, which is the technical specificity of where the fence when it turns touches the building. Does it touch the building on the line that is the furthest point um of the building from the front in this case? Or for example, if you see the fence that goes around and almost touches the blue, it goes a little bit further. And so I put those two scenarios in there. So either that one that touches the blue would have had to end at the other line of the building, the one that is closer to the street on this side just like it does on the other side. So I put the two scenarios there because we need to actually specify that in the ordinance should we decide to only enclose the yard and uh that runs along the street. uh words that say enclose the yard that runs along the street doesn't say what the specs are. So, we would need to specify that.

So, I'm thinking like Jim's uh property, the fence would not be on the road, his driveway. It would be from the house to the back. Is that what we're saying? Oh, it will be on the front in his case. The front of his house. In this drawing, he would have a fence and a gate because he has a driveway. Yes. Yeah. Okay. What's this? Fencing in my driveway. Yeah, he'd be fencing in his driveway. But what is currently been discussed is there's several trustees that think just his front to his house should be fenced. Jim's position is that his entire parcel position. Um, but I

So there's two different positions that we're discussing. Yes. I was struggling with where the fence would be in properties like gyms. And now I get it. And so it's 10 ft from the uh what do you call it? The um 10 ft from the county's the road edge. The road. No, no, it's not the road edge. It's the the right way. Rightway. So it's 10 ft for any gate is 10 ft from the rightway. Motorcycle, but it certainly wouldn't cover. No, but the reason for that is have the rightway. Right. So for visibility and safety, it's not sticking out on the street. Yes. So now it's 10 ft plus the right. Huh?

You're pulling in and you got to open up the gate. Yeah. You have 10 feet plus the right away. You have 10 ft plus another 10. Your right away is almost 10. You have 20 ft and you're not on the road. That's the point. 20 ft your front. Andreas, just to clarify, when you stated that the gate would have to be accessible by for emergency, would that mean at the end of the night you couldn't put a lock on your gate? What would you mean by that? Can you clarify? That's why we need this 10 to make sure that they

It mean it just means that there would be some sort of mechanism that the uh anybody that has the emergency for it can use it. So, a lot of gates, if they're mechanized, they'll have some like a code or something that then responds to the um police or fire to open it. Um you could lock them, but you know, like there's different there's very different ways whether it's whether it's just a you know a manual or an automatic for them to make be accessible, but when they put the gate in, then that would be part of that would be is making sure that it has that accessibility feature for it.

Okay. All right. And then the other thing just to clarify, obviously you know what the look of the fence is, but should there be a um a specific color like is it a black row iron aluminum fence? Is it silver aluminum? What is there a specific color? Is it is it bronze? Is there a color that we should make sure that's in here as well? I thought it said B black architectural aluminum fence, but we can certainly add that. Yeah. I mean, I'll say that Raw iron tends to be black. But right, I know it does, but I mean it's

No, that's a good that's a good point. I think it just was a kind of scrivener error because in our code currently for our fences that we do allow, they're all they all say black rod iron architectural. So that's a scrivener error. We can put that in there. All right. I just think it the fact that it's black row iron should be in there because there's different shades, different kinds. Yes. Any other questions? I know you had some Anthony others too when we get to the next question. So any other questions trustee? 10 foot section. You got 10 feet plus you got 10 ft. Can you put your please? Thanks.

If you have an F-150 truck, that's 21 ft. So that mean you're going to have a foot sticking into the uh street. So there's you got a technical shortage I think there. Well, we'll certainly note that. I'm not sure we do, but we can talk about pickup trucks and other things. Just a thought. Yeah. No, I think it's a good idea. Any other thoughts on that? Not on that. Okay. So, any other items to

to discuss? So, I feel like we have um three three people that seem to be okay with partial and I think we have two people that may be perimeters. I'm not going to speak for you all. Um and one

and one is undecided, which is fine. So, we need to give instruction to Andre's to be able to edit the the proposed ordinance so that we can come back next month and further discuss this and potentially vote on it. We don't have to vote on it, but we want to be spending our time so that we are making some progress on coming to some kind of conclusion. So, what else do you need to know, Andre? so that we can clean up the ordinance just on fences on busy streets. Is there any other questions? Any other things that we need to clean up in your minds so we can go forward and having our consultant help us write the code that will project our feelings about what we want?

Well, I I would ask that we have the second discussion as well. Can you put your microphone on, please? It is on. I would ask that we have the second discussion as well about the non- major road arterial road lots uh because I think it might provide some clarity on this part of the discussion as well. Yeah, we're going to have that next. I just wanted to cover off this first. Okay.

We're going to, you know, trying to put some focus around each item so we don't start complicating it so much that we confuse everybody. So, if there's no other questions on the busy street fences, I think now we're going to talk about the internal residential parcels. So, what Christina, just because you were sort of taking the helm over there, what is currently in the proposed language or Andreas, would you like to go through what's in the current proposed language? So, fences on residential areas that are non um designated and that are not on designated roads are only permitted are not permitted. But there is a permission to build a non-perimeter enclosure for uh inside the uh yard that of their choosing. The backyard.

The backyard. Well, I said of their choosing because of how some houses are skewed. Uh, so yeah, what we consider the backyard for 400 ft. It said in that, but it says 400 square f feet. And originally, I thought we already permitted 400 square feet. So, we need to change that, don't we? Or was it 72? It's 75. Yeah, it was 75. Okay. So, we need to decide if 400 square feet is I think a little bit of a a way to to to limit it, but we could also do a percentage of the yard.

So, I have make more sense. So, I have an idea that I sent to all of you um regarding your partial rear rear yard fences attached to the principal structure. So, we've had discussions with with residents about their needs for safety for children and for pets. And that's why we have a provision in the current code for dog runs. So the idea in the current version is to allow a 400 square foot attached. It doesn't say attached. So we had to fix that

fenced area. And when I looked at the different yards or lots in the village, 400 square f feet for some very small lots could be very large. And then for some very large yachts because we large lots which we have those city lots on Saka Jouia or excuse me on Sequoia and Hayawa have very narrow lots but they're very deep extremely deep. So my idea that I proposed is um to allow a partial rear yard fence. Right now we do have partial rear yard fences for pools. I believe we have 25 pools in the village now with partial rear yard fences um with screening.

I'm not sure the exact number of it. That was the number of special uses that were provided before the code was changed to allow them by right if you are putting a pool in.

Correct. So this is something we have had partial yard fences for pools. But this would be for the express. So that was for safety, right? safety for water uh for our children not falling in the pool and all all that. So this would be safety for children and pets. It would be affixed to the backyard of the home and I suggested just because I started looking at the land viewer 15% of the total rear yard area calculated after required setbacks are applied. So, for some yards, um, if you looked, I think you might have a diagram, it's it's not imperative we have it, but 0.15. Um, there's another one there of a 30,000 square foot lot would be back attached to the house. Now, so let's just say for instance, someone had a beautiful uniloc patio with a grill. um that happens to be the Hayawa lot. Um it would be 0.15 of the entire square foot. Um but we've been having some discussions about setbacks. Um just real quick as staff discussed this what we realized is that this would put the fence into the uh required setback that in each lot in the village has a certain area where you cannot put an accessory structure such like a freestanding fence would be. Um, so staff's proposal to get it the same uh concept would be to use the setbacks and just just say that's the limitation on where you could put a a fence like this. And we would also ask that it be required to

um be attached to to the home. You know, it would it would uh go to the rear wall or would the wall of the yard that is built in? Well, yeah, we might. Sure. Yeah. If if I if I might and Andres can

Yes. Uh speaking for uh Ashbrook, uh the actual lot size is about five feet from the building, but the uh common area goes about uh 35 ft to the uh next site. Uh we have about 65 dogs in Ashbrook in both the town homes and the single family side. I suspect that there would probably be interest on a number of town home owners uh to have some kind of a uh uh lot uh for the dogs uh in town homes. I'm not sure the town home board would agree with that speaking as president of the board, but uh that is a possible issue that I don't think has been uh addressed uh when we're talking about uh areas uh off the main streets and would suggest that that might be something that uh we should be taking a little closer look at because we've got uh town homes in uh uh north of Um uh the main roads and south of the main roads you've got uh

well excuse me one second the HOAs do not approve they do not approve house uh fences now anyway so why would this be any different than we have dog now well that's another it's another issue on fences uh I I am told that if we have if we border uh an area that is not part of Ashbrook that we could put a fence up there right That's a different issue. That's a different issue. You just said we couldn't do fences, but that's a possibility. I'm talking about you cannot in Ashbrook put a fence up in a backyard right now in a an interior lot. The HOA has to change it.

The HOA does not allow that. Same thing with Acacia. Same thing for Chestnut on the Green. Same thing for all of Anony's. Okay. They do not allow that. Well, they might they might want to change it if the single family homes are doing that. Is this something that we're going to want to address? I'm saying right now you you you don't allow dog runs. We allow dog runs. You can make that decision. That's right. Okay. So, you will have the right to make the decision based on the policy that the board approves. It will be no different than it is today. So, you could have had dog runs in in your HOA, but you probably said no to that.

So, let's stick to where we're at with the logic. So, I understand that it could be an item that you want and you can make that decision at your board of directors meetings to vote on that. Yes or no. So, let's get back to this idea of using a percentage to allow not a 400 square f foot uh attached fence area which was currently in the current version that you all got. Is that a good idea? Is that a bad idea? Does anybody like the the 15% attached to the back of the house? So a patio could be enclosed and then use Gavin's idea. So we don't have a huge one of these for the large yachts lot.

15% would be a maximum though, right? So like somebody could be like, "Well, that's cool. I could use the 15%, but I really only want 12% or 10%." Right. Yes. It could be smaller, right? Okay. Um go ahead, Andre. Can I I don't know if that's the right percentage, guys. I I think that we have to do some investigation to see to Gavin's point consultants that will come back and say this is the average this is what we found. Correct. I think it's also assuming that we all agreed that there we should be allowing fences in the interior and I'm not quite sure.

Okay. Well, right. We're we're understanding that. But what we're saying is there was an idea presented in this version that allowed a 400 foot attached structure. So what we're asking the board right now is just like we did for fences on busy roads, how do you feel about that? Do you like that idea or do you not like that idea? And then the second discussion is do you think we should do this percentage? If you do like it, should we use a percentage or not? So trustee Gazis, do you have an opinion about this?

I have an opinion. Um I think one size does not fit all. Obviously the uniqueness of the community. If we are going to uh limit interior fencing to this concept, dog run, patio, etc., Uh I think a percentage of the backyard space or um back sideyard space makes more sense for the reason uh President Winberg said 400 square feet on a smaller lot on a pies-shaped lot might be an eyesore whereas might not be significant enough for a halfacre 3/4 acre lot. So uh I think a percentage makes sense. Is 15 the right amount? Is 12 is 20? Um, you know, we can debate that to Eileen's point. Um, some on the some on the board may not want any of this at all. Some may want the accommodation 400 or some percentage that of some may say, you know, let the owners do what they want in their backyard and allow a full perimeter fence in.

Okay. So, what else is your opinion? Is that your opinion? would be to allow per the row iron 5 foot specs that we've been tossing around. Um I would allow the owner to put a full perimeter fence in the back per those specs. Uh as there are pools that are well beyond 400 ft and there are yards with pools that are not just fencing in the pool, they're fencing in the entire yard. So enforcement is going to be an issue too. But I can't sit here and say trustee Jim who lives on Wolf Road should say fence in I'd like my whole yard fenced in, but trustee Salana or trust or Amy Joe or you know or Danielle that are not on an arterial road should be limited. So I'm not going to be hypocritical about it. If it's good enough for me, it's good enough for thee. Maybe we don't want them in the front. Uh but we should allow people to, you know, again for their safety. They know better what they want in their home and around their home for their property value, their safety, their enjoyment. We're not letting people put up these fences that, you know, all kinds of different chain link ugly fence. It's going to be a standardized nice architectural type product with 50% visibility. My opinion would be to allow these people in their backyards to fence in the entire yard if that's what they want.

Okay. Trusteska. Thank you, Trusty Gazis. Trustes Vetka, I'm okay with a percentage. Um, also just a correction. I think it's not rot iron. I think it's some other aluminum. Yeah. Non non- rusting material. So, just just to keep that on the books, but yeah, I'm I'm fine with the percentage. Trusty Donnersburgger. I'm still nervous about allowing any fences on the interior. Um I if we what I would think about is if somebody comes with I think we should define if somebody comes to us and they want a fence we we've got preach. So maybe for dogs.

Well that's what we did with this smaller percentage. That's why we're doing this attached to the house a percentage of the overall yard. It's for kids and dogs. and it was a different idea that was presented because we currently allow dog runs.

So, it's just going to change the whole the whole image of the of the suburb that we're in. I mean, it's just it's going to change. It's not going to be the natural setting that it is now that's been attractive to so many people. And, you know, talking about home values, I don't know. I guess I'd need an analysis to find, but I know in Ashburg we don't have any trouble. the selling the homes they're sold before they even go on the market and I think that's pretty much all over right but that you guys have made that decision right to not have any fences so you can still make that decision in your HOA so you feel like you right now I'm talking about the whole suburb

right but you're saying you would like to just keep it the way it is right now okay trustee e I'm inclined to support uh Eileen Donnageburgger's views okay in that regard any other comments plenty but okay this subject Christina so for full disclosure I didn't want any fences at all

but it's not I'm not here representing me and that's why when I saw what I saw happening I decided that I could help write an ordinance that would satisfy the needs of the majority and I saw the majorities And I wrote it as the majorities pe people needed a fence. Uh I'm along mayor road and then I saw that people needed something that they could build possibly in the back but you know without disturbing the forest that we live in. So that's why I wrote that. So personally I don't want any fences just so you know but I'm not here representing me. And so in representation of the totality of the uh I would like to give the people the opportunity to have an attached to the building area that they can feel comfortable letting their dogs out, gardening uh or or or having their kids enjoy themselves on an enclosed area.

Thank Thank you. Uh my opinion is that I think unfortunately in Indian Park we don't have two lots that are the same. So to have allow for x% or x square feet, I think that just looks aesthetically silly. I think that if you're an interior, you should be allowed to fence in your entire backyard uh attached uh up to perimeters, whatever we decide. Um I just don't agree with the way it'll look. if we do percentage and if you take Arrowhead Trail those lots are a lot smaller than others. So 15% to them could and if it's attached could really be basically nothing. Um so I I for me I think if you're going to allow a fence fence in the whole backyard but then that brings us back to point one in the gym and enclosing the whole property. If your front yard faces Wolf Road, but you'd also like a backyard fence, that's where I think I would believe that in my opinion, you can fence in your entire perimeter.

Okay.

And just to follow up, so let's say we allow a percentage of fencing for interior lots. Are we going to allow that for the major roads and arterial lots as well? or are those people, let's say Sandy's in the audience. She's on She is one of those examples that's on both, right? Uh I have an intersection in front of my house. I'm on one, but it's almost like a corner scenario, right? Depending on which side of the driveway I go out on, but uh that's what I mean is I think we have to coordinate part two with part one or we end up we may end up being more restrictive on the major roads and arterial roads property owners than we are on the interior property owners. Well, I would like to I would like to understand that a little bit better.

If we say 400 ft² or some percentage is allowed on the interior on the backyard, is that allowed for me? Yes. Okay. So, that's included. Yes. So, you could have just so we know for the purposes of getting the ordinance you're asking for. Um, are you saying that we would on the major arterials we would uh allow to enclose a fence to enclose the yard adjacent to that road and allow a enclosure in the other yard. So

that's why the language has to be very clear. The yard that is now facing the interior of the of of the uh property Mhm. that is now an interior yard where whereas it's the front or the back. In his case, the his backyard would be considered to be facing the interior or the residential area and that's why he will he will get a partial one and in the front because his front house is on a major road he will get that.

I just wanted to make sure I understood that. I I would argue that when people filled out the survey six months ago and you asked them, should fences be allowed on arterial or major roadways, they weren't thinking of fencing just along the road and they weren't thinking of just a front yard fencing in one's driveway if you face Wolf Road like mine. They were probably thinking perimeter fence, but that's my interpretation. No. Well, I don't know if we know that at this point, but I will say that it is important for all of you to look at the verbatim comments that were provided by our community.

And if you haven't had a chance, they're on the website because there are a range of opinions on this topic. And I would venture that because of those opinions, it caused so much confusion and in the discussions in the plan zing, they were talking about standalone fences because they thought that they could only approve a fence that ran along the front of the house. I agree that that was the case being in all those meetings. I think the case was that they didn't want any fences and they were trying to do what was as minimal as possible. I don't think they wanted any of it. They just felt like they had to do it. So, my opinion, again, I'm not going to editorialize, everybody knows where I'm at on this.

Yes. So, now that we've gone through the two items, we've gone through the items of fences on busy streets, and now we've gone on interior fences. Is everybody talked about what their opinions are there, and do we need to talk any more about what we direct staff to do? Now, there's some been some discussions about commercial fences and perimeter fences regarding PUDS. I believe that's what trustee e wanted to discuss. Yes. Two things.

Uh two things. One on the perimeter fence. Uh Andreas and I have chatted about that. If the uh uh association wanted to uh put a perimeter fence uh along we've got some of our area is alongside Lrange Highlands. We could put a fence there if the association voted for it. I think we've got that provision now. Is that correct? to clarify um because Ashbrook is a PUB, it is already a special use. So, if you came in petition to the village to allow for a fence, a subdivision offense for for lack of a better term for it that you could you could get that when going through the process.

Yeah. And there's other associations that that are bordered on uh other non Indian Head Park neighbors as well. That's always been legal for PUDS. That's not been a change. Yeah. So, do they need to go to planning and zoning for that? Yes, cuz they need to amend the special use that is makes their PUD. Uh, plan unit development is considered a special use under the zoning code. So, they could come to us and they'd come to this planning zoning and say we're going to amend the PUD to provide a subdivision fence here. They would review it, give the recommendation, go to the board. Board would give the board would give the final decision on that.

And Andreas, can you just clarify? Is that the same type and style fence that we're talking about that would run along major artery major roads or is that a could that be a different looking fence? That can be anything that the board would then decide to allow cuz the board being the board of that HOA or this board

that board. Okay. Um so and I I wanted to point out well one of the two things uh about properties that border um non uh Indian Head Park areas really only the only two areas are that border them are not PUDs and that is uh along 65th Street and Willow Springs Road right there in um Bartlett Estates and Arrowhead Trail. Everything else is a PUD um or bordered by the interstate or Planefield Road which is as good as a fence at that point. Just on the on the green u don't they border on the golf course? They do but they're a PUD as well.

Yeah. So, um there's that and additionally kind of what Trusty X comments earlier about commercial areas in our ordinance already we allow for uh fencing as a special use along um those that separate residential areas from non-residential areas and in those two areas that in the village that have them behind you know the Bartlett Estates in Brookside and then also um um Oyola Trail Um, and the triangle, those are both solid wood fences because they're meant to provide screening, provide blocking of light and activity. So, they're they're a different level of of privacy because we're having a nonresidential activity bordering a residential activity. So,

so this ordinance doesn't need to address any of those issues. Okay. The other the other item that I had was in regards to materials on the fences. Uh it says and again this is on the March 10th uh email from uh uh from the mayor. Uh it says the fences must be constructed of rod iron, aluminum or other corrosion resistance materials approved by the village administrator. Uh I would be looking for something specific uh that would be finalized that the board would uh have an opportunity to sign off on. So, it wouldn't be something to be determined. It would be something that we would look at and say, "This is what our fences are going to look like."

Hey, Charlie, how much more specific do you think they can get with that? It's pretty outside of a color. That's pretty specific. I mean, I guess Andrew, could you bring in a sample? Yeah. I mean, if you've been to Trimble Timber and seen all of the black fencing, that's what we're speaking about. Well, this says rot iron or aluminum. Pick one. Well, they don't use rod iron anymore. Yeah. No, they use aluminum now. Have to allow it. or we can cross off Ronald Island. I would assume you and that's why I asked earlier to clarify the color cuz those can come in different colors. But uh Danielle earlier clarified that it would be aluminum and non-corrosive. The raw iron is gone. But but that's pretty I mean there's really no it's still available. It's very expensive but it's it is. And then the other thing is this would be flat, no spikes. Mhm.

Yeah. That's uh clarified there too. Right. But but is that what everybody wants? I I think that I mean my opinion I think it's aesthetically nice. Yeah. That's what I'd like to see. Okay. You know, but but Andre, maybe there's a couple local maybe we bring in a sample for people to see if that's really what would help. The way the it's written though, it says or corrosion resistant material cuz materials could change over time over the years. There could be new products available as long as if it looks like the the previous then but Christina could 3D print for us. Right. It also says it approved by the village, right? But no matter what the material, it would have to be corrosion resistant,

right? Whatever the material is in 15 years, it would have to be corrosion resistant. And really, this comes down to an administrative decision. Does this meet the requirements of the code? And it if it does, then we would approve it. If it doesn't, we wouldn't approve it. It doesn't it wouldn't. Could you use PC if it's cor?

There is there is another scenario regarding the property lines regardless of where these fences are. Uh requiring approval of your neighbor. Now, more often than not, if you know, if Danielle and I are neighbors and we're putting we both decide we're going to put up a fence and we're both on the major road, we're going to probably share a panel perhaps. If we don't get along, then she goes three feet in, I go three feet in, then they're six feet in the middle of unkempt,

whatever. And to Charlie's point, if the materials do change, whatever, and I do mine five years later than she does, and they're similar, not the same. Hidle have to be the same. I imagine we're five feet is good, right? Is that we're kind of on five feet, but then there's a middle area that's not kept by anybody. No, it has to be kept. It has to be kept by the owner of that lot. But just just like now things are again it would have to be. Yeah. It's kept. I mean this goes in the city all the time guys. This is not like I'm just telling you know the thing about it is we're not going to you know we we can't put it on the property line right theoretically. Yeah. No that's what you want. So but there's going to be feet seems like a lot. Yes. You can mow it because if you don't think how do you mow it?

Yeah. I mean, I'm thinking about, you know, I lived in Chicago all my life and Chicago has smaller lots. But what does that have to do with where you put the fence? Trust. There's a possibility to share the line. Correct. Or 3 ft apart because someone has to you have to maintain the lot. And I suggested that they do it the way in the city you do it. You share one of the sides with your neighbor. Share it. And if they neighbor, that should be that should be in there. However, are you saying we should take out the three foot setback? No, but if if the parties agree to share, they share and you have one. So, may I It's the issue where the parties do not agree to share where we're going to have this this eyesore like everybody's concerned about aesthetics.

But then, you know, all of a sudden now there's a property rights issue. I don't want it. You don't want it. Whatever. I want it later than you do. Now there's 3 to six feet in the middle that are and again yeah they're supposed to do it but how is that going to look when you have fence 3 ft 3 ft fence guys people do this all the time like 14 municipalities around us have fences and they deal with it right so it's not going to be my may may I offer you my experience in this absolutely

thank you um so when I was previously in Buridge I as part of my duties I actually approved fences as they came Um, so the first thing I'm going to touch on is that 3 ft. The reason that 3T is important is because if it's a foot, if it's 6 in, the people putting in fences tend not to be as accurate as we would always like them to be. And there has been cases, luckily not when I was there, but there have been cases that I've encountered before of that fences 6 foot a foot over the line just because of topography or because people can't do a straight line as well as you'd hope they would. And now you have someone who's encroaching uh the property is encroaching on another one and that becomes a a big deal about things. So three feet they really shouldn't miss by 3 feet. If they miss by three feet that's a that's a big issue.

That's another good argument for no offenses. So the the other the other point is to to trusty Gaz's point is yes they do have to up it has to be upkeep upkeep between it and so yep it's the same but I mean we will approach it in the same manner as as anything everyone's lot has to be upkept if it's not upkeep then they get a then they get a a letter from us or a knock on their door and say hey that grass needs to be cut it needs to be fixed they don't get it fixed either we'll cut it for them or and then charge them for Um, and we do not use the cheapest landscapers out there or we'll just take them into administrative court and then they get charged $75 $125 per day that it's over there. So, it's there is there's many administrative ways. I don't in this community I actually don't see it because the lots here are ridiculously well upkept. I'm not going to lie to you on this. I've written two three may maybe three.

So there's down Wolf Road on 70. Is that third? Are you guys citing them? 72. Which side? Why don't we talk about that offline? Eileen. Okay. Okay. So getting back to the point about the three feet, can we ask Brandon who has done the survey that we had done a long time ago if three feet really is a standard so we can understand that? I I think it seems it seems, you know, so can can we just confirm that and make sure that that really is a a standard.

Here's another scenario. If I'm living next door to Gavin and I put up a fence and it's three feet into my property and he doesn't put one in, he's just gained three feet. Correct. So, we're going to discuss that. I would like to say most of the municipalities a three feet uh setback was very typical, but there were municipalities that did like one foot. Um and there was even one that did less than that. Yeah. Three inches at Orland Hills in where Orland Hills inches did you say? Yeah.

So, so we have some variance there. We will look at that and we will prov the data is there. So the matrix that Brandon put together is on the website. If you guys want to take a look at the comparisons for 14 different municipalities, it's there and this is being done in 14 places where they have fences and they have policy about fences and it's all over the place. So that's why we're trying to create a consistent a consistent policy for Indian Head Park. So, we all we had other issues that we wanted to get on the table. We've talked about the issue of fences on busy roads, fences on interior lots, and we've talked about Trusty X's feelings about the um PUB fences that's already been a a part of our our current policy. Um is there anything else that we need to cover off on? Because what we are going to request staff to do is to prepare policy that will be changed with our consultant to come to the board next month. We're also going to have a chance to hear from the community because we're going to have public comments tonight. We have public comments um next time so that we can hear their opinions about what we've been discuss discussing today. So are there any other comments regarding this right now that we need to cover off on? I don't want anybody to leave and feel like they haven't had their items um brought up.

Can we send out some kind of a special notice um to the residents that uh we're going to be discussing it at the next meeting and if they have an opinion they should attend. I mean, yes. I mean, we put an agenda up public on every time. So, but reading an agenda is different than a a flyer. Sure. We'll put a news flash out. Yeah, absolutely. Any other comments before we leave this topic? Staff, do you have any questions that you need answered from the board before to do your assignment? I think that's been covered. Thank you very much.

Okay, so we are moving on now since we do not need a vote on anything for item G. move approval of resolution 2026-07 authorizing participation in the regional disposal program. Second,

it's Kevin. Would you please review the um RDP, please? So the regional disposal program coordinates regional contracts for waste transfer and disposal facilities to ensure reliable and environmentally compliant disposal capacity for participating municipalities. Our village attorney is is currently reviewing the terms and conditions of the agreement. Um and but with the board's approval tonight, once he's satisfied with the agreement, the village president will be authorized to execute the agreement on behalf of the village. Participation in the regional uh u disposal program is uh going to be required as part of our franchise agreement that was approved by the board. And because of the the RDP and us signing up for this program, that that is the reason the prices were what they were. It really um made our prices much more competitive than they would have been without requiring that the hauler uh takeast

um all the waste to the regional disposal program and this is a program of the uh western west suburban solid waste agency and we we are members of that agency. Does the board have any questions about the RDP? No, I think All righty. Hearing none that I think we need a roll call vote. Trusty Inaco. I. Trusty Salana. Hi. Trusty Yak. I. Trusty Donnersburgger. Hi. Trusty Zetka. I. Trusty Gazis. Hi. 6. The motion carries. Thank you. Moving on to item H. Please move approval of resolution 2026-08 authorizing participation in the Suburban Tree Consortium.

Second. Second. a lot. It was a draw. So, I second. So, this is a cooperative purchasing program uh that allows municipalities to jointly procure procure trees and regional from regional nurseries uh resulting in lower pricing and improved availability. Uh our participation will help us maintain and expand our tree inventory in a cost-effective manner while supporting the village's forestry and tree planting initiatives. Joe's here to answer any questions. Any questions on the tree consortium?

My only question is like hypothetically, we have a lot of HOAs here. If they wanted to add trees or if a storm came through and they needed to replace trees, would this be something that they could use? Question I can certainly ask them once we uh become members. We will definitely ask. That's a great idea because we did lose a lot of trees in our EF1 tornado. Right. I I have had questions asked before and tried to point them in the right direction to help, but this will probably expand that so we can get some other answers for. And then with this would um recommendations of trees that would do better in our particular area be something that they would advise us on as well.

We're pretty much there already with that. We try and put in trees that'll, you know, be resistant to salt and so forth. You mean the HOAs, right? Yeah. Yeah, they're meaning help for the HOAs. Yeah. I guess the question is like for instance, I hate to think like ours I I don't know one tree from another, right? But we've put some trees there's been some trees that we've had that were put in that just didn't really last. You come to find out that they're just not native to our native to our area. So if we were part of this and used it, would they also help guide in what trees we should be replacing? Sure. You can even call me on that one cuz Yeah, because I you we're planting 25 plus more trees again this year and we try and stay with the trees that are going to make it. Okay, thanks.

Or you could come to the tree and landscape committee and talk to us about it, too. Sounds like Anthony, you need to come to the tree workshop on the 26th. Moving right along. Um, if there are no other questions Yeah. Do you have another question? No. Then, uh, can we please have a roll call vote on this item, please? Trusty Aanako. Hi. Trusty Salana. Hi. Trusty Yak. Hi. Trusty Donnersburgger. Hi. Trusty Svetka. I. Trusty Gazes. Hi. 6. The motion carries. Great. Moving along to item I. Please.

Move approval of resolution 2026-09 authorizing the village president to execute a professional services agreement for redevelopment of Sakiya Park. I'll second that. Uh Brandon Fleer, our administrative intern, has been an integral part of this project. So I would like him to uh introduce this item for you.

Before you got before you all is a item which allows the village to enter a professional services agreement with Planning Resources, Inc. Planning Resources, Inc. is the same company that we worked with um back in August who helped us apply for the Oslet grant. Since then we have received the grant and we are further expanding our um contract with them. They would help us design and refine the development of Sacriia Park along with helping with bidding assistance um permitting coordination and other services. The agreement would cost 99,169 and 39 in total. However, that money is also able to be eligible under that OLED grant that they helped us receive. So, we would be able to pay some of that with that grant they helped us with.

Any questions on the professional services agreement regarding Sack Juya Park? Seems expensive. I do have a question. Um when can you can we expect some uh draft uh proposal from them once you engage them? What was the what's the possibility? We have a master plan ready for this is for Saka Jia Park. Yeah. For Sak Jouia. We have a master plan that was submitted as part of the OLAD grant application. We got $385,000 for the project. And this would this contract before you is for everything from from the final design project.

That's what I mean. When could we see a final design or up? There is a timeline for that. But it it goes all this project just to explain the why the price is 99,000. Um it goes all the way from the early design phase to letting the bid to doing the construction management. It this is um turnkey. Turnkey. That's the word I was looking for. This is a turnkey uh proposal. Do you have the timeline in front of you to uh Brandon or not? Unfortunately, I do not have the timeline in front of you. We'll get that for you. Yeah. Just what's the rough expectation of when will we be approving a final design? We'll let you know. So, Kevin, but you're basically saying this is like a general contractor for Saka Jia. Yes.

That Okay, that makes more. But they're not the ones that are act this doesn't include the actual They're not doing the actual construction. They're just managing the project for us. Correct. Understood. In ballpark of the total amount for the project was just under $800,000 750% that that work correct yeah 10% yeah that's exactly and Kevin can any of that grant be used for this or that grant is oh sorry I missed that okay all of

all of it can be used for this yes it's a 50/50 grant 385 we don't have you know it's 5050 we don't have to spend all that depending on the uh depending on the the design that we ultimately land on. Yes. We won't let you add any to that. Um June is it looks like is when we'll have the uh the design this year. Yes. The p So we have two years to spend this money. So we need to get moving. Yeah. Any other questions? Hearing none. Can we please have a roll call vote? Trusty Aako. Hi. Trusty Seldana. Hi. Trusty Ek. Hi. Trusty Donnersburgger. Hi. Trusty Zetka.

Hi. Trusty Gazes. Hi. Motion carry 6. Moving along to item J. Please. Can I have a motion? Move approval of ordinance 2026-06 amending chapter 28 of the code of ordinances regarding solid waste. I mentioned earlier Oh, sorry.

Second by trustee Gazis. I mentioned earlier the franchise agreement uh that you approved previously. Um this ordinance will clarify how that franchise agreement interacts with our um current village code. Um specifically it establishes that if any provision of the village code conflicts with an approved franchise agreement, the franchise agreement will control. This issue ensures the village's ordinances are properly aligned with the recently approved waste hauling program. Great. Any questions on that hearing? None. Can we please have a roll call vote? Trusty Inaco. I. Trusty Salana. I. Trusty Ek. Trusty Donnersburgger. Hi. Trusty Zetka. Hi.

Trusty Gaz. Hi. 6. The motion carries. We are now on item seven which is public comments. Can we please have any public comments? Come to the podium please. Absolutely. all the talkinger in 6417 drive. I'm not It doesn't sound like it's on better. Okay, thank you. Uh wow,

that was kind of hard to keep track of. Um, and and I think that might be the first point is maybe the original founders knew how complicated it would be and no offenses is the right answer and has been the right answer. So maybe there's that to consider. Um, couple things. Um the proposals for uh along the main roads, my interpretation from the analysis and the recommendation of planning and zoning was that that was for fencing along the roads, not not even side yards. Granted, that might be tough to manage, but I don't think there was any contemplation of whole perimeter fencing. Secondly, you know, they went through the process and chose not to recommend any changes to the overall, you know, kind of interior property. So, I think we need to consider that. Um, on the main road,

if we allowed the if we allowed the full perimeter, it could create a loophole for those with with frontage onto the main roads. They could they could fence in their backyard.

Really doesn't address what the what the thought was to allow some type of separation from a busy road. they would just get the backyard that they wanted. Um, the dog runs. Is Is that a solution in search of a problem? I I don't I don't know if Yeah, you're right. It's already fixed. You know, do we do we need to do more? Um, I would if you're considering full perimeter fences, I would go back to what I've said in every meeting. There is a way to preserve some element of of what makes the community unique and that is setbacks and significant setbacks. Set up paths for wildlife to get through. We talked about Arbor Day. There was no conversation about trees. How are trees going to be dealt with when fences impact them? Um, just the last thought I say there was so much and I appreciate the conversation, but you know, none of us bought in any of those 14 surrounding communities that have fences, right?

So, I you know, that says something. So, thanks for your time.

Thank you. I always follow John Lori Davis 6482 Apache. I just um want to reiterate everything that John said. What was the purpose of the survey if we weren't going to listen to what the residents want, especially the residents west of Wolf Road. I don't quite understand. And again, you know, we moved here knowing we couldn't have a fence. And like John said also, you know, we're a very diverse community in terms of lot size. You know, 7,700 square ft on one lot on Mohawk Court. Mine's 9800. And then we have a couple lots that are over an acre. So, we're not a one-sizefits-all type of um community. Thank you. Anybody else that needs Sandy?

Will it stay? Okay. Sandy Hayes, I agree with fencing along major streets, not closed any property, no interior fences. If there going to be dog runs or little attachments attached to the side of the house, who's going to monitor that? Will there be permits that have to be uh uh uh gotten by the homeowners to make sure that they are staying within the perimeters of what you might suggest?

Yes, this is a policy and an ordinance. So, it will have to have um permits just like all all construction and fences. Okay, we'll see. Thank you. Any other comments from the public? Joe Cheseri. Um, I think what the board is discussing here will change the whole character of the community. Sorry. Could you state your name and address, please? Yeah. Joe Cheseri. He doesn't have to. He said no address.

Oh, sorry. Name. Sorry. Thank you. I think what's being discussed has the potential to change the whole character of the community. I the discussion in planning and zoning was for fencing along yards that abudded major streets. Now when we go into these elaborately sized dog runs that don't about busy streets. They're in backyards and we're going to have the varying sizes because of lot sizes. We're going to have some people doing them, others not doing them. We're going to change the whole look of this community. It'll be changed forever. Um, and we will not have the character of Indian Head Park a as an open pastoral community. um we're going to have a lot of stockadelike structures in our community. That's my opinion.

Thank you. Tom Davis. Um, following up on u the previous comments, this past winter we had a wonderful view out our family room window. There were four deer that were nesting, resting in our backyard and two more joined them and they were there for hours just enjoying the and it's not heavily wooded by any means. It's it's lightly wooded. It was absolutely spectacular to see these animals. The fences that we're talking about, any type of a fence, whether it's a stockade fence or it's a wire fence, whatever it is, it's going to block all of that nature passing through our neighborhood, which to me is worth a million dollar view if you if you don't mind the comparison there. I think the notion of perimeter fences along busy highways, Wolf Road, Planefield, Joliet Road, and so on. I think that's terrific. I I don't have a problem with that. I have a huge problem though with the perimeter fencing. It's we're going to become Western Springs or Hinsdale or Lraange. That's not what this village started to be. It was a park, hence Indian Head Park. So if you do fencing, just take the name park out of it and call it Indian Head because you'll destroy the ambiance of the whole village. Thank you.

Thank you. Did we receive any email comments today? Any other comments before we move on to the to the next item? Thank you for coming this evening. We'll move on to reports. Trusty Gazis. No report. Trusty Svetka. Um, nothing specific. Just a reminder of the canopy meeting on the 26th. Trust Trusty Donnersburgger.

Uh, just a reminder uh of the progress the economic development committee has been making in terms of uh a tiff for the triangle area. Additionally, heritage center. Are you going to talk about that? The heritage center site. Um, so we're beginning to get uh drawings on what the possibilities might be there and I'm excited about them. Uh, we will have a public hearing before we make any decisions. So, trusty egg,

thank you. Um, uh, April 8th will be the finance committee uh, meeting at 4:00. Uh, it'll be a final uh, meeting prior to the formal approval of the next year's budget. Uh there'll be some final tuneup type items that we'll be putting on. The public is always invited to uh our committee meetings uh which are here uh April 8th at four o'clock. Thank you. Thank you. Trustee Sano. No report. Trusty Ayanako. No report. Can I jump in here? Oh, sure. Uh the next meeting of the heritage site committee will be April 1st and everybody's invited to join it. We start at six o'clock. It'll be right here. village clerk,

just a brief report tonight. Um, besides the fact that we are getting into permit season in full swing. So, if anybody is thinking once again of doing any construction uh or remodeling or anything, please come see us so we can get you permits. Uh, once again, reminder, we don't do roofing permits. You know, we had a lot of hail and wind. We'll have coming up, so we tend to get people calling about roofing permits. We don't do a roofing permit unless you alter the structure of the roof. So um otherwise uh we are finishing up our review of chapter 8 which is the business license um section of the code that's just hasn't been modernized and with the help of actually Rick thank you very much looking at it with um some new tools clarifying some language and u making it more efficient more effective to do what we want. So that's my clerk's report.

Thank you. Uh, village attorney, no report, village administrator.

Just a few items. Um, one of our long-term goals has been to put uh to offer a high deductible health plan for our employees with a health savings account and we are going to do that uh beginning July 1st. our underwriters uh through our insurance pool ran multiple scenarios um based on how many people go from PO or HMO to the high deductible and in every scenario the village ends up saving money and it will also save money for our employees. So, it's it's a win-win situation and again, we'll we'll be putting out a lot of education to our employees exactly what this means and what the benefits to them are. Um, we had a communications kickoff meeting. Uh the board, thank you for approving uh of us uh hiring a uh communications team uh Vicarious Media and we've had an initial kickoff meeting with them and we are next week going to have uh team meetings with each department with them and then after that we'll meet on a regular basis to establish um what messages need to go out and they'll help us to develop the contents. So, we're off and running with that. Again, thank you for approving it. Um we've all u Chief Walsh will probably talk about some of the grant applications in the police department but outside the police department um Joe is working with our tree consultant uh Pinhigh to um apply for a KMED rain garden grant that would help us to formalize a rain garden out in in Blackhawk Park and help with some of the drainage issues there. Uh we have applied to Congressman Casten's office for funding uh federal funding for some water main projects that we have as part

of our 5-year plan there. Um we are applying to Kameed uh for the safe energy uh grant for display signs, electronic display signs. you know, the we're not talking about big neon signs, just information boards really at the front entrance and the back entrance to entrances to this building. Um, and finally, we're working on a an application for an investing cook transportation grant. So for some of our road projects,

were you going to make a comment on um some of the uh fee income on the uh waste management uh the anomalies that we discovered?

Oh yes, I meant to talk about this during the um waste hauling. Um there are a number there we got a list of 18 households that do not have a an account with SBC. So, they're they're a little unique. These folks were just using stickers for their garbage. Um, that is going to go away in the franchise agreement with SBC. Um, and a number of those are no longer living in the in the village. So, we're going through that list, seeing who is still in the v village and how many actual households are not with SBC and we'll be talking with you about how how the board wants to handle that. We'll talk about that at the April meeting. Um cuz it's it's different than anywhere any other um arrangement in the village.

All righty. How about department heads? Joe Public Works.

Uh just a couple things. I'll try and keep it brief. Uh as far as other other things on trees, uh the Tree City USA has been pushed through. We're just waiting on the state level. It's just a formality at this point. We It will probably be Tree City USA again. I'm also applying for a growth award. Uh I just need to get with finance, get a couple of numbers so I can get that in as well. So we'll be getting that as well. Already mentioned Arbor Day. uh the uh Morton Arboritum grant process that we were started last year. Uh we're going to start planting uh this spring again, start that process of getting at minimum probably 25 more trees planted. Um maybe a little bit more depending on where my finances come up, but um at least 25. Um, another a couple items, uh, Strand, uh, Associates, our engineer firm, submitted a project plan, uh, to the IEPA for our six water main projects that we have. Um, and it's been approved. We just put it in uh, uh, advertised it on uh, in the Sun Times and on our website. It has to be on there for 10 days with the draft and then we will have the final um, uh, form of that. Uh the purpose for this is it'll help us to get grants uh or loans I should say for uh water main projects coming up. Uh since the project's already in and approved, it'll make it easier for us to get a loan if possible uh depending on how we score uh points-wise. Um, also I got the permit from the IEPA today for our chlorine uh switch over in the pump house. Bid opening date for that is the 19th of this month. Uh, from what I understand, at least four people have pulled plans for that. So hopefully we'll get some bids on that and get that project going. Uh, uh, yesterday I finished the Cook County hazard mitigation report. Um, we

had a sanitary line that was plugged up on Kia Cookook. The resident uh reached out to us. We went in over there and broke that loose uh Tuesday night. Uh, just standard blockages. Everything's running smooth now. Uh, our salt order. Uh, we ordered our uh probably our last 100 ton for this season. That'll fill our dome for the year. And uh I have to get a hold of uh uh the county for or this CMS for uh our next order for next year. Um, and then, uh, our surplus our squad. They're picking that up on, uh, the 16th. It's the old squad that we used. Um, I sent Brian and Bobby to, uh, pipeline safety class. They got certified in that. So, that was done. And, uh, we've been updating our GIS system. We have our storm and sanitary on our GIS now. And our next step is to do a zoning uh map that Andreas re uh requested and also our trees and uh put that on our GIS as well. And that's all I got.

Were we able to get a pipeline layer for our GIS? I don't have one, but I can request that as well. That would be great. Yep. I think we have more pipelines in the village than we think. I'll see what they have in the handout wise and we'll go from there. Yeah. Thank you. You bet,

Chief. I had a lot of inquiries today. We had an accident on Joliet Road just west of Wolf. Uh what happened was the driver stated that she dropped something when she went to pick it up. The traffic had stopped. She swerved to avoid it. We were rented the vehicle and ended up taking out the power line. So people were out of power for over five hours. The uh Wolves Head Plaza was out. Um and uh finally meat electric showed up and they got the stop lightss up so everything's up and running but it was a it was a long long day for these people. Uh secondly with grants we keep uh we're working on a body warrant camera and car camera grant. It keeps getting kicked back because the uh Illinois law enforcement training and standards board is requesting exact pricing on certain things that Motorola had put as included. So, I've been working with Motorola trying to get those exact prices so I can get this submitted and I'm going to work with them again tomorrow all day because it's got to be in by tomorrow. Also, they never updated our training. So, they said that we weren't eligible. The training has been completed. I've been working with somebody from the Neamer, which is the training center that uploads it. They are aware that all the training's been completed. For some reason, it's not in the system. So, I got to work on that again because we did all the training. They uploaded most of it, but not the We had training right here in this room for uh deescalation, and that has not been uploaded, and I don't know why. Uh retail theft. We have $5,000 from 26, but they also want us to put in for 27. I want to put that towards surveillance. We bought some uh we bought some uh thermal binoculars. What's been going on

is these gaming uh machine the gaming machines all around Cook County and elsewhere have been hit really hard lately. I had a list that I provided, but unfortunately it was only up to December 24th. There's been so many other places that have been hit since then. I talked to uh deputy chief of Cook County. We talked about the uh pattern. They don't have a pattern, but they do have a task force. So, they were out about 50 to 60 strong, and that's when it happened in Midlotheian where they uh uh they were able to apprehend three offenders after a chase. That's one group. They think there's three active groups. If you see our cars at nighttime, they'll go patrol. But then I they're they're to go back to these various plazas to keep an eye on that because that's a major concern.

We also what is it they're doing? They're but I have them do their patrols, Charlie, and they go around and if they stop cars or whatever, but after they're done, if they have any downtime, they're to sit in our plazas that have the gaming. They're hitting gaming parlors and convenience stores. Okay. That have gambling. Oh, no. They're hitting them hard. And so, and we have armed robbery. Oh, yeah. Well, not what they sledgehammer. They call them the sledgehammer crew. Oh. They break in. They There's about six strong. Some have rifles and pistols. Oh, yeah. It's it's they're very serious. They went into fajitas. Six armed mass men, right? Yes.

So, they did catch the offenders in Midlotheian after a chase.

But, uh, our our units are advised that they have to be there if they're not on something. uh step grant which is sustained traffic enforcement program. Tom my who's the coordinator contacted corporal cassain. He wants to have a meeting either through zoom or through in person to uh get the grant going for the next year as well. There will be uh enforcement uh from March 12th through the 22nd for the St. Patrick's Day period and I'll report on that after we met uh village we met about union negotiations we put together a few concerns of ours and we're I I did reach out to the union president on telephone told them to please get some lists of concerns together so we can meet by by the end of the month but 30 days mayor was it u now I talked to trusty Donnersburgger about this because we were talking about court watching before. There's an entire family that's being harassed by a relative. Everybody in the family has an order of protection against the person. There was a status hearing on the 10th. The person has been remain uh remained in custody. However, we're concerned that uh that a judge will release this person and then it's going to start all over again. So anyway, I told Trusty Donnersburgger, "As soon as I know the next court date, have some court watchers and whatever we can do to keep this person in custody. The individual also now there is supposed to go to the grand jury. However, the grand jury has not contacted them for a date. He did a search warrant for their phone. We have all we need for misuse of 911, which is a felony. If we can get the felony charges, we can keep the person. But

it's a major concern and and they're they're living in fear. The family is. So, we're on top of that. Gaming machines. I talked about today. I had interviews with uh police fire commission. We had one candidate. There's another one that's interested, however, could not make the interview. So, we'll reschedule that. But this this candidate was uh was excellent and I got authority from the police fire commission to give a conditional offer of employment. The reason for that is Paul Amos which was this the whole beginning of it. Paul Amos who was one of our officers from Georgia his good friend became chief and asked him to go down and help. So he resigned. He's gone. So now we got to backfill his spot. So that's what the interview was for. And uh Oh, that's it. That's it.

Thank you, Chief. I think we're at the time of the meeting where we can adjourn, right? Have nothing else. So, can I have a motion for adjournment? Second. All in favor? I opposed. The meeting is adjourned. Thank you for coming.