Village Council - Regular Meeting

All right. Could you please call here? Wendle here. Here we have to

their ones are corrected. Your guys agendas aren't great. Yeah. So, well, I see how we drink. Saturday morning budget meeting. Welcome. Uh Tim, will you read our purpose statement?

Sure. So, and uh just reminder that the mics are back here. So, we're have to kind of speak up uh a little bit. So, we after public comment, I'll move the the other mic in the middle to kind of help out a little bit. So the purpose of these budget work se uh sessions is to collaborately collaboratively review, analyze and discuss the proposed budget allocations for the upcoming fiscal year. We aim to ensure financial transparency, engage community stakeholders, and align our financial resources with the village's strategic priorities and community needs. Uh though these sess through these sessions, we seek to foster informed decision- making, promote fiscal responsibility, and identify areas for potential improvement and efficiency within our budgetary framework. No item will be voted on during these sessions. The 202526 financial activity presented during these sessions were current as of yesterday. Uh updated it all yesterday. Uh any course of action discussed during these sessions are only for consideration and will only be adopted when voted on during a regular meeting or during budget adoption.

Thank you Tim. All right. Members of the public can address council once recognized by the chairperson. Comments are limited to a maximum of three minutes. Prior to addressing council members of the public shall state their name and com.

All right. My name is Jesse Smaggy and I reside at 405 Fenwick. Good morning. This budget is not balanced and calling it it that is misleading. You're looking at multi-million dollar budget with significant shortfall. And instead of fixing the problem, it appears to be covered with reserve onetime money and internal transfer. This is not a solution. That's a cover. At the same time, you're asking residents to pay more. So where are the cuts? Because what we're actually seeing is ring rising retirement costs in the upwards of an $80,000 um stake higher than last year. Membership costs and vehicle prediums still being funded. And that tells residents everything they need to know that is prioritized. And then questions are asked. There are no answers. I've reached out and received Norse correspondence from the council president or the village manage manager. This is unacceptable at this point. This isn't a budget issue. It's a management issue. There's a pattern of continual mismanagement from the village manager, problems not addressed early, spending not controlled, and the transparency when it matters. So, let's be clear. How much of the budget is being propped up with trans with temporary fixes? What was actually cut before rising taxes? And why are taxpayers being asked to cover these decisions? It looks like mismanagement. And now residents are being asked to pay more, which I find is really ironic considering on January 27th, Mr. Price said that he wasn't was proud to live in a community that doesn't shy away from difficult conversations, but yet every time I've reached out to his office, he fails to to get back to me. Thank you.

Thank you, Jesse. Good morning. Jan Vanzel 15226 Weller Court. Um I just wanted to say thank you for meeting today and I'm excited about um what's going to happen here this weekend and next weekend. Um I encourage um the community to come out and be a part of this process because the vote isn't going to happen for a few months. And um so thank you. Thank you for all your hard work. I know this is hard coming out on a Saturday morning two weekends in a row just when the weather gets nice. You guys got to do this in like March when it's snowing. But thank you.

I'm Cherylyn Everly and I'm from 314 Headley Street and thank you for doing this the right way and not like the Oakland County Commissioners did this week. Uh capital improvement program, something that's been legally required of this village for decades and is still tick tick tick ticking away. Part of the planning commission's responsibility. We see it about once or twice a year and it comes and goes. That is a primary document that leads planning. Next comment algorithm guy who was going to have all of these predictions and what's going forward. I hope you have them. I was a citizen. Thought we were going to see them in March. I've seen nothing. Streets, they need better than cold patch. We can't afford to fix everything underground, but they need to be fixed so that they are usable. I know I'm a woman, but I have been in charge of large paved parking lots. And there's a difference between a band-aid and a repair. And we need to figure that out. And that's what we need to do is repair our streets. Pete Buddha Judge says, "If your streets aren't fixed and you complain and nothing happens, your governor's government's not working for you." A police department, you know, that is the biggest chunk of our budget. And if we don't either whittle that down or figure out how to get people to help us pay for it, we're going to go down in flames. I'm looking at that trailer park that pays a whopping $6,600 a year to the village for 425 lots. You need to figure out a way to tag Sun communities for all the expenses that they cause us. If we can recapture expenses for the fire department, then why the hell aren't we capturing from those millionaires who don't live here the what we need to run our town? They're sucking us dry as well as the townships around us. And finally, the lake improvement fund. You guys better not spend it on anything but lake improvement. my neighbors Regina and and

Andy and all of us have worked damn hard and the only good thing that this village has done in this whole situation up until now prior to this administration is to put money aside. So please be the administration and the council that keeps it where it belonged until it's spent on getting our damn back. Thank you. I know, right?

So, I'm surprised it's Shannon's Shannon did it. There you go.

Okay. All right. Good morning. Um, you know what? I'll start and I'll actually cover some of those things just up front. So, you know, in case you don't want to have to stick around. All right. So, um, our the first draft of the municipal analytics product that is April 14th at next Tuesday's meeting. He's going to come in. He's still not done with it because we've been wait Well, one of the things we've been waiting on some of the assessing data. Um the assessor was working on it with us and um the township supervisor came up to him and said uh if you're doing anything through the for the village, you have to come directly through me. So through a roadblock. So we're working through Oakland County. We're working through Simco and other organizations in order to get the data we need in order to accurately process this.

Does somebody need to remind

there's no back and forth right? I understand the concern and so but we we're working on but we have a first draft that's come through and part of that first draft is the CIP. He's helping us work on that and some of those uh uh capital improvements we're going to talk about today with uh with you know through Danny and we're going to talk about police. We're talk about these things. We're going to talk about streets um you know and how do we actually strategically plan ahead. Um the um the trailer park we could talk that piece lake improvements. You're going to be happy to see that on this on the Tuesday agenda. Well, one of the things we're looking at um paying for or using that some of that lake improvement funds uh for is for that legal lake level study and for the first engineering uh planning sessions with Spicer through Oakland County to for the dam to actually replace the dam. So, that's part of the county lake level.

We're going to take a two-minut break. Two minute break. Two minute break. We're not doing Right now, we're going to resume at 911. We're going to have order because we have a lot to get through today. There is no back and forth. The manager is giving an update. We'll resume at 911 on our phones. Oh, it's only by time I get up and pause it. So, turn the light up. Does that still work? No. No.

There we go. I like that one. Regulators. I don't know. I don't know. We are trying to put it in our yearbook. Are you kidding me?

The thing that helped that being removed from my household is we went and visited my nieces and nephew. My nephew My daughter Roblox and I saw a skin for now. I'm going to joke all about it now. We embrace celebrated instead of the day. It is 911. Let's resume our meeting. Um, Mr. Price. All right. Where you left off, please.

Yes. Good morning. Today's work session is an important step in our ongoing budget development process. The process of meeting is not to make final decisions or commit to specific expenditures yet, but rather to begin an open and transparent dialogue uh amongst council about priorities for the upcoming fiscal year. This morning, we've asked our department heads to present their respective wish lists, ideas, needs, and opportunities they believe would strengthen services, improve operations, better strengthen our community. We recognize already that not all of these items will be ultimately feasible within our financial constraints and many items will be needed to be evaluated, redefined uh or deferred or cut. Um so again, this is this is not any kind of finalized budget. This is not a balanced budget. This hasn't been presented to the public. So anyone that says that they've seen it or said anything about it is obviously not telling the truth because it's not been out there yet. This is our first draft of discussing um what we want this budget to look like. Uh as we move through this process, I want to acknowledge that last year's budget discussion looked very differently. Uh at that time due to financial challenges we were facing the focus was on identifying what was necessary for the village to remain stable and much of that process required a more directive appro directive approach. This year although we still are navigating out of this we are in a position to have a collaborative and forwardlooking conversation and that is truly the intent of these sessions.

Okay. Uh I've got a lot to So today we will begin by focusing on expenditures. Um last year we started with revenue, went to expenditures. Right now we're going to do expenditures. I want you guys to have the March 14th session to understand the revenues a little bit more um through uh municipal analytics and then we will cover that in our next session. Uh we will close out in our next session we'll close out remaining departments and we'll shift our attention to revenues and next steps that we can better understand the full financial picture as we move forward towards balance budget. Uh like In addition, next Tuesday, uh, April 14th, we will receive an initial presentation from presentation from municipal analytics. That information will provide valuable insight as we begin planning for capital improvements and help us make more informed strategic decisions moving forward. As we move through today's discussion, we want to encourage a collaborative environment with open and productive dialogue. At the same time, it's important to remember that this is still a formal meeting and the village president will maintain control of the meeting and guide the discussion as needed to keep us on track. We will also take brief breaks approximately every hour. I was going to ask Regina if you could just like do a little timer and just raise your hand for me about in the hour just and so that I can kind of give a signal when you know we should probably do a break. It can be challenging to stay f focused while working through detailed financial information for an extended period of time. Uh additionally some items may require further refinement or followup discussion as we go and that is natural and expected part of the process. These sessions are designed to give designed to give council opportunity to hear directly from staff while also allowing you to communicate your priorities and expectations to us. Your feedback through this process will help us guide staff as we shape a realistic and balanced and forwardlooking budget. This is a collaborative starting point and one that ensures our final budget reflects both the needs of the organization and the direction set by council. Last year when we did this, I started with a uh you know a introduction to um municipal finance stuff. I'm not going to do the same

thing this time. Um, but I will um pull up some slides just so we can um so if anyone's watching or like looking at a budget for the first time or better understand as we go through some of these slides I'm gonna let me go here just as you're looking at some of these budget numbers. to what you're actually looking at. So the uh uh on these sheets the general le and I'll have the all of these slides or the sheets that the council are going through on the screen uh as we're doing it. On the left is you're going to be your general le ledger number. I'm going to talk about how to read one of those in a second. The next one is this description of what the expenses for. Um the 2425 activity. Um so that was um expenditures that we had for this in the previous fiscal year expenditures um from July 1st. So the next line is the activity. So what we've had in this fiscal year so far July 1st till yesterday. Uh like I said I upate updated all this yesterday. how much we budgeted for that amount last year and our budget and if it's been amended and our proposed proposed budget numbers for next fiscal year. Now, and these documents again, these are going to be cut. The design of this is for you guys to look at it and tell us what where your priorities are. We're going to be talking a lot of different things. Um and so and we're anticipating, you know, you guys to give us direction about where you want us to come. So don't look at this as final. This is just draft. is just discussion points. So when you look at a GL number just so you can know how to read it. So the first three numbers on that are what fund it's coming from. So general fund, uh is it DDA? Is it local streets, major streets? The next one is, and we're going to be jumping around in funds a little bit just based on, you know, Danny has stuff in the general fund, he has major streets, he has water, sewer.

Um and so rather than having him come back and forth, I'm just going to have him present all of his stuff at once. Um department which department it's coming from, police, fire, village council, village manager, and then what account it is in. And so that's just the very basics of um of that. All right. And so some other just as we're going through all of the different um let's see as we're going through all of the different funds here also make sure it's on the people watching at home So you should see my screen as well. Okay. All right. So, so some things to keep in mind. So when we look at like salaries and stuff, so they're spread out over different departments. Uh you have that sheet in there. This hasn't changed from previous years. This is how it's broken down. So if you see like, you know, my salary or treasur, you know, it's broken down. different departments. Um and the only increases that um that we have put into the projections of this are the standard 3% CBI increase that we are contractually like required to do. There has been no projected increase for police fire staff anything other than that. So when you're looking at that, that is what that number is based on. When you're looking at insurance rates, that is a 15% increase just based on the projected market. And then like FICA and what is it? 765 or something is the the FIC multiplier. So, some of those are just fixed numbers that we know that we're going to have to fix when we go

through all of those. All right. So, let me go to my agenda here. So, that's really open remarks. Does anyone have any comments before we continue on to actual walk through? Um, I have some comments first. I am a little disappointed. It's the first time that we're seeing this before the meeting. I feel like looking at these that we still don't have capital. It's kind of hard to identify our priorities if we don't know everything and also not having proposed revenues that we're getting in. I don't know how we make proposed cuts. We don't know what we have to. So, we don't even have a lot of that information yet about our revenues for certain for certain items. And so, that's why we wanted to get um different uh course of action paths going forward. That's why municipal analytics when they provide that we're going to be able to pull a lot more of that and we're actually going to look at what our projected revenue is not just for this budget but also for you know the following years afterwards theoretically on it and so I wanted him to present a more comprehensive approach of that and for these the concern is by putting it out as like you know to everyone for these some of these are are would look ridiculous if we were to just put it out as a budget like because it isn't a a budget it's the discussion point where we where we have them present it and then we we move forward and then discuss I've cut this cut this obviously because and I didn't want to give anyone the impression in reading it in advance that this is like what we are actually proposing to do because it's the department heads actually presenting some of their ideas and like in the room oh sorry us cutting like cutting it out cutting that doing those things um again we're not voting on anything today um we're going to continue to build this as we I understand we're not voting on it, but if you're expecting us to know or make suggestions of what to cut, we need to

know how much money we have to spend in order to make suggestions of what and we're not and we're not cutting anything either today. We're just we're going to have a couple of these sessions to discuss these things and then and then through the the following sessions, that's when we're going to actually um make any like those determinations because again, we're we're just we're just we're uh talking today to understand like all right, what are your priorities? So, we can proposed a balanced budget based on the priorities that are given. Tom, you're asking like we need to be taught. We need to learn about what's going on and I think Tim, you're saying that's what today is. Yeah. Really just talk through some of these.

This is the educational piece of what we've got this year and we're still in the process of gathering that data and I know we're not voting. I fully understand all that. But these numbers to me mean absolutely nothing if we don't know what our party should be. based on the capital improvement plan and how much money we have proposed to spend on. Yeah. So that is where my issue is at I completely understand this. I completely understand where the numbers come from, how they got it, but in order to make an informed decision on what to budget and have these discussions, we need all the information. Yeah.

So that means we have to be at all the meetings where we gather it. Let's move. We're believer in a point. You're noted duly noted. Let's move on. I I do think that so for us to do a capital improvement plan and we talked about this before like we have a wish list of items and that part of that is this wish list but because we haven't uh had an opportunity to strategically plan any of them. It's not a plan. It's just a wish list of items. We've had a wish list of items for a long time. We have our roads list and in the priority of which they need to get done. We have water. We have waste water. We have all of these things that we'd like to do but right now it's just a list. It's not a plan because we haven't been able to project that. And so we've been on first it was row and now it's municipal analytics he's been actually like we've actually seen this and we've been working with him on it and so again Tuesday will be but for us to actually plan those out the other thing we need is council's priorities like that they want to see done and we've never received that because you've never we've never been able to have these kinds of dialogues and sit downs about these discussions because I could say um you know and Danny will talk some of this when he's actually going through some of the improvements he wants to do and and I've talked about it like all right as we're doing this road list like what are the roads we need right now Sherman that that and Danny might say hey I want to do like Maple Street for example Maple because it's it's ready to go we don't want the infrastructure go but that'd be kind of a hard look for us sometimes because we have other streets that look worse off so it's to have those discussions but I mean we are several years put on a capital improvement plan that's required by the state and for us saying that we keep pushing back away from we're away from the analytics company it's just to the people in the public that we were not prepared for.

Again, this has been a problem since before you going into it. We mentioned it multiple times in council meetings prior to this that we need a capital. We're waiting and just waiting for other people to do it for us. Then we are not doing what we need to do for the people and and like I said, we have a draft of it on Tuesday that's being presented. I'm not saying we're waiting another year. We're saying like Tuesday he's he's present. Now again, it's the draft and we have some of them identified as like okay this is kind of what we're thinking as assumptions of moving forward but it is I mean I'm not saying you have to wait a long time and I why are we having this discussion Wednesday after we have that information

we and and we should we because when we scheduled this we didn't we didn't realize when municipal was going to present we should have this this is in many ways putting the cart before the horse having this session before that presentation so is today I think he's asking is today's meeting pointless I don't think it's pointless because it's beginning that conversation um which is going to have to be repeated again when we have more information. I mean, yeah, but if you wanted to start to have an understanding of what these expenditures are, I mean, you can we can sit here and argue about this all day, but we've already killed half an hour. Let's move into the meeting now. Thank you.

All right. So, so the the first one uh the first department that we're going is the um the village council budget and really that hasn't changed at all. It's uh pretty much the exact same. Um if you look through it, it's the wages are uh by charter. uh the uh FICA, all of that is pretty much set. Um operating supplies, there wasn't even any activity on it, but if we need to do something or provide supplies for a council meeting now, um I know that council has talked about uh potentially wanting to do some training, some some membership type things, if those are things that they're interested in and they want to do. I mean those are the conversations we should have now so we can actually project out like talk about what that would look like.

Well, we did cut train. We used to have training and we cut that last year. It hasn't been on the because any lines that had had budget on it for the last like three or four years. Um it would have been left in here. So I know April and I did training and it was paid for three years ago. That's what I'm saying. Last year Oh, it's not on the screen. I'm sorry. My screen. Yeah. I think last year we didn't have much choice but to cut anything that wasn't absolutely necessary.

Yeah. Well, what I'm saying is even if it's a line, it would have said zero. So, I'm just trying to make sure that when I was going through Okay. All right. So, yeah. So, the amended budget uh All right. So, it was There was $500 uh that wasn't utilized last year, but there was no activity on it, but it was uh did have $500 on it previously. So, if that's something we'd like to bring back, that would be online uh 810.00 and whatever that would be. I know that there's training opportunities that come up that I've sent. So, yeah, I think

and again, we don't have to make any decision on it, but if it's something you want us to explore, look into that per That's council as a whole. So you would have to decide what you all these numbers are as a whole. And I I think it's good to have it available for OMA employee trainings um when especially for people that are brand new to office especially considering our current climate in Holly Michigan. But um yeah we've got it spend it. I think that we should be using it. We should be

right. Hopefully they choose to. I know we can't make them do it, but hopefully they choose to.

Yeah, they have virtual and we have some opportunities that we get for free. I know that like for we get that from MMR and I believe that's free for anyone any of our council or staff that wants to attend that. I just did a labor law class with them last week that was free to us. Um then uh and I know we were also a member of SIMCOG and SIMCOG um has very similar program some of the MML stuff or we're getting some then we might have to pay someone to come and do it but that is free is even better. Yeah, free free is better. Um, but I love that for

just a question. Um, because we've been going over it in the personnel. Um, I see like the medical insurance is going up, but I thought that the plans that we chose were saving us money

cross. change. I know it's only $15, but I was told before that we're not actually employees. We're elected officials. So,

I don't know why. So, and I So, some of these things are just I I pull up a I pull up the report and I you know, just I say, "Hey, what has happened in this account?" And it pulls up all the activity. So, you know, I'm not sure if Lisa would know anything. like why there's $9.76 from workman's comp that came out of this uh account. Um and I can what I can do is I can pull up our general ledger while we're talking and if there's any of these accounts you're like hey what were these this activity I can pull it up and we can talk about like what the specific in this room while we're talking I can pull these specific expenses and see what the activity was and show us all live as we're doing this

and it comes from the audit. So I know you're saying you're not a bas either.

So village council operating supplies we haven't what's that? So, village council operating supplies would be if there was something specifically directed by council, they want copies of this type thing or they need like if we need just pens, paper, notebooks like or binders for this kind of thing. Um, we haven't we've been using our existing supplies. That's why there's been no activity on that. But like if we're like for when we actually give the finalized budgets, if we have to provide stuff specifically to council, this is where we would do that activity. Oh, yeah. So, if you guys have your binders from last trying to recycle things.

That doesn't mess up that. So, I can still do this in the background if I need to pull up activity of things. Um, does anyone have any other things um they want to on the village council and we can come back, we will come back to these things as needed. If you're like, hey, you know, based on discussion uh building department, I want to go back to water or vice versa. We can always bounce around this just a general I do have one and this is I I might it's one of my fellow council members that might want to just take me out and shoot me in the backyard. Um it was brought up at one of the meetings that you know to be a good council because we are at a deficit to surrender our earnings and to me that doesn't sound like a toss around.

Do you know how much money I lose a year? Oh, I I trust I I know how much we all lose. Are you suggesting we're not good council people? No, I'm not suggesting that at all. Neither am I. I'm not giving up one red scent of the $700 we get a year. Spend more than that in babysitting and I could have made $1,000 today if I was working. Oh, but that's not what I was trying to say. None of us are bad council members. That's not what I was saying. No, I know you didn't say it, but they did. As good council members, we should give up our wages. Oh, I got rid. Okay, that's why I was I was just bringing it up, saying what everyone else thought. You know, I think we all give enough. And I'd like to thank you guys all for giving as much as you do. Every single person in here. I just wanted to make sure that we somebody knows that we addressed it at least and know our reasoning.

Well, I think look at the numbers, right? $7,000. That's not per person. That's for every one drinking fl at the park. So, If you guys want to sacrifice yourselves for a water fountain,

let me pull up. So the next one is my section.

Okay. All right. So this is the the village man. This is my section here. All right. So, we have uh activity. So, um wages again remember by wage split is on there. FICA. So, wage split is the the 3%. The the medical insurance shows the 15% increase. The FICA is the 765. Um the disability, some of it is really standard. I don't uh some one of the things I figure out is why some of these retirement numbers are a little bit activity then we project it out. Um so those are those are I have I have a whole notes section that I'm you know that I need to get back with Lisa and go over some of these some of them are still like in yellow um on your guys paper that means hey I need to talk to Lisa about get some concrete numbers in these or we're waiting to project out some of them um healthcare savings all right that's standard um office supplies I haven't utilized those again I've been using using uh what whatever we have available here. Postage, I zeroed that out because again just using all like the cork stuff whenever I need something mailed out. I I'm almost all digital. Um the only time that I would usually do postage like um I have to send out my Fourth of July um uh fundraising letters and that kind of thing. That would be for the postage on that end of it. Um training is one area that I've increased on there. I haven't used anything of this year by um by my contract. I'm I'm supposed to be able to go to MML every year. I'm actually part of or MME every year. I'm actually part of the professional development committee for MME that plans their conferences. I didn't go last year. I'm planning on going to the um July conference this year. I think I get like a pretty steep discount on it from them um because I'm on the committees. I have to see what that actually is, but I'm like actually working to like organize,

you know, speaker and all that right now. I'm actually supposed to be able to go to that and to the ICMA conferences every other year. ICMA ones are across the country. I'm not looking at actually doing that anytime soon, even though I'm contractually allowed to do it. Just realistically, I that's an area where I can say, "Hey, I'm going to just not not fall. I'm not going to do that portion of my contract." Um uh so those trainings, the the benefit, it's worth the cost.

Much of it is. Um the trainings are like very good. It's you know, network opportunity, but it's learning best practices. It's uh like for example, the things that we're working on right now for our breakout session is like data centers like you know you know getting uh you all the information about how to do data centers, how to you know work with a company like this analytics, how to do all of these things they have um they I find that sometimes like it's the I get more information out of that than you do from any kind of like online things or whatnot. Now, um, again, that's just a projected number. I I realistically think it's going to be more like that 500. Again, I haven't spent anything on that this year because I've just done free training and I didn't attend any of the conferences. Um, except for the ones that I was able to just like I went to, probably shouldn't say this a lot, but there was a couple that I went to in Lancing that I kind of just did a drop in on. I didn't like register and I just showed up. I knew people so I got into the conference and I just did it that way. But since I'm actually a uh a member of MME that you know plans it out, I figured for at least MME this year I will probably attend um that conference.

Could you say that more clearly into the microphone too far? Can you explain to like the people in the audience or people at home that might be trimming it like how unemployment how it's like redes people like how to read that?

Oh yeah, I'm sorry. So keep in mind that all the numbers we're talking about right now on this are expenditures. So these are things that are coming out. So for some reason on that that one we actually have a positive number on that. So it's a $49 that was re uh refunded into us. I I'm not sure right now without and that's uh I release on that a note on my notes. Hey, why do we have a positive number on this line? And sometimes it's a refund from last year that we overpaid on something. And there's, you know, this is a small one. We have another line item I think that's on the DPW budget where it's a very large one of those that was a transfer that shows a positive amount. Um, that doesn't mean that we that we necessarily sold something. It could mean something like that, but um but yeah, so if you're looking at that, that means that it was a positive number that this year for one reason or another uh on the activity. You'll only see that on activity. You're not going to see that. We're not and because on the revenue side, it will be shown differently. These are all expenditures we're talking about right now. Um so, uh so the travel would be for travel would be things for conferences for if I'm having to um uh you know like going to the actual uh training would be for the actual training itself. travel would be for travel to and from hotels, anything like that that I would need to do uh for that if we uh decide to go forward. Again, this is contractually I'm um I'm told to I can do this in the contract but we we will have more discuss what MM is. M is Michigan municipal executives. Um and you know our organiz the village is part of MML um which you know there's MML conferences that um that all the legislative uh the council can go to um and do those. We haven't really looked

at doing that because of like the cost to send everyone to those but those another organization that we're part of M& is for the executive. So every like city manager or executive uh within the state can be part of this. Are there any trainings that you haven't gone to that we can get in trouble for you not going to? Not not for me. No. No fines. Nothing like that. No no they're all they're all optional for for me. I mean not there's nothing that you can get in trouble for through the state

like contractually. I could go and say hey you didn't allow me to go to this conference kind of thing. I'm not I'm telling you I'm not going to do that. I meant to the state. I mean like we can't they can't come down on us all a sudden be like hey you did not have your village man this when they should have this person that when they should have yeah go ahead please

so is a membership you belong to it and as Tim was saying it's a network so he can he can network throughout the state with other um city village city township managers and it's a network so like like right now I belong to the Michigan municipal treasur So if I had a question or something, I go on the list because I'm I'm a member and I can ask questions. I can go to conferences. I can go to all kinds of things with that. So that's kind of what the MME is. Michigan Municipal League.

Michigan Municipal League is our unemployment insurance. So what they do as a risk management, they offer trainings to help mitate any kind of risk. Oh, okay. And on that Oh, sorry. Sorry. I was just gonna say let's keep going. So, and on that in the contractual uh I mean not sorry the membership side. So, the reason for the increase there is the two organizations that I'm a member of that contractually like I you know I got in within my contract that I would that membership would be be paid for by the village is MME and then ICMA. ICMA is the uh the same thing but for the whole country. So, it's not ICE, right?

It's not ICE. It's the uh It's it's it's for every every manager across the country. Um it's like the really like the premier you get credentialed as like after you've done it for so many years you get credentialed and it's um you know it's really a great organization to be part of. I didn't have the the village uh do mine last year but again within my contract, you know, it's part of it. I would like to be able to do that this year. Um if you know if we're extremely tight and we need to do it, I'm willing to have those conversations with council. if we're able to again contractually like that's part of it. I'd like to do it. I'm willing to have those conversations as well on that. Um

automobile auto uh so communication cell yeah so automobile allowance is just the the $500 a month that I get in lie of getting a uh a government issued vehicle is is that you could pay 72 cents a mile I think too but I think So my thought was is it's maybe that's different with the IRS is that I'm just saying based on what was

um and then business expenses there's like dayto-day things if we if I'm doing meetings and you know I you know we're work at lunch if I buy uh you know if I buy coffee like sometimes and that's I do that sometimes like when I bought donuts I just bought it out of my own cash because you know how donuts takes cash so but if I you know if I can see that I I try to remember to do that but often um I you know I'm just paying for it but when I remember to I do that a lot of those are also like the chamber breakfasts uh chamber events that I go to is on those as well but um Again, I'm about I've used about half and over. We're almost done with our our season. So, um all right. And so, does anyone have any questions about one?

The only I just want to touch one thing I wanted to talk about training. Now, I want to make sure we understood that I asked about state required with training, not what we told him, we would do. And he I just I wanted because he brought that up and I wanted to make sure that everybody understood that I wasn't talking about statemandated, right? Whatever we promised him and we didn't fulfill on that's shame on us and working later on.

I will make a quick point about memberships for people at home, how beneficial those memberships are. they don't have those memberships and ask the experts in the field those questions. Now we're looking at hiring someone to answer those for us. So when we get those resources at a much cheaper cost, it's always

Lisa Lisa uses the list serve for the clerk side. I use list serve on my I kind of have like a a separate network as well of like all the different like managers that are similarly sized. I meet with you know our two most comparable are Christian and I meet up and we'll discuss things as well. I'm also part of the um Oakland County manager. So all the managers and that happen that we meet at quarterly and we discuss and again it's where we get a lot of um the the talking points as you know or or you know hey what's going on in these other communities? Oh we shouldn't be working with this company because of this or those kinds of things. Those are tools that state house money overall. That's a good

that's a good So yeah, truthfully like some of these conferences and I I would love for uh you know you guys to be able to one even if we were like alternating like a couple go this year, a couple go next year. It is just a great opportunity to learn more about the job to do and there's a bunch of other resources that we get as part of that too that I mean I'd like to see the um that you guys kind of talk there's foyer ones we can go to for free. There's online ones we can go to for free. If we're bringing someone in often we have to pay for that. Okay.

I was I was I had to step off. Any other questions or are we ready to move on to the attorney services? So attorney services obviously we everyone knows we have an update from that this last year through through activity

and um we are um so we're going to have to budget uh going forward additional amounts for that as you can see so um uh so there's obviously retainer there's professional services there's labor relations the labor relations um I included the additional amounts on that for this uh time um as you can see we're actually under it right now but we have three contracts going back into negotiations right now. Not only the budgets, we're having to renegotiate our police, our police staff and our team sters contract. And then next the following year I'm going to have to be in negotiations for fire again. Um so hopefully that we won't do just another extension with police and that you know police and team serves that we can actually do a uh true contract and get us through a few years but because of just our budget shortfalls that we are still going to be facing until we have made the um uh some actions as far as increase revenue. We're not going to be able to increase pay um beyond that 3%. So I don't know how agreeable unions will be during those negotiations yet. So we'll see what they actually want when we get to the table, but those are being scheduled right now for moving forward. Now all these main is due to the lawsuits um not only not only the lawsuits I don't want but also because we've had a lot more legal review on things because and there's a lot of historic things that we had not had review before or anytime that anytime we're using the attorney for anything we're getting charged for it um and so um you know when we have when we have close sessions when we have to get opinions we have to do all these things yes much of that is based on the lawsuits but it's not entirely I don't want to paint it as that means there are many things that we got basically when

you continue the attorney to continue. Okay, that's order. I'm calling order. So, um yeah. So anyways, so the um yeah, so anytime we use the attorney, we have to pay for we've used him a lot uh more um and not only him, but we've also had to use some outside attorneys, but those aren't reflected necessarily facing to pay our local.

Yeah. Anytime that we're utilizing, we're having to pay for that. The outside council is being provided by MMR at this time for based on our insurance how that affects our insurance premiums all of those will be determined in the future.

Should we adjust the recommended budget then 30,000 maybe so we don't have the activity for this year already. But the retainer will like so we haven't used the activity from our retainer yet on that. So that retainer pays into that as well. So it will cover some of those expenses um that that are Oh. So basically we have not quote unquote it essentially is what it would be for that. Now

you're also think we have attorneys. So again, right now what we're being charged from our current.

That's what I was just saying about that. So we didn't have all sudden a sticker shock per se like you know when you go buy your gift like well I didn't realize all that was going to be charged. Well that's I mean we talked about that when we talked about going to going to bid that what part of that is is even our current attorney that's an opportunity for them to increase fees and which we saw and even though his cheaper than the surrounding, you know, like where it might have been 150 an hour, now it might be 175 an hour or 200 an hour because we open that door up. So that doors open. Now it's for us to for council to decide forward. Now, you mentioned the bid. You receive three bids. We're doing bids. Are we sending them? Are we requesting bids or we just saying, "Here, come give us bids." So both.

So you contact a bunch of people. I I sent out I I basically said like I went I sent emails to um um any like municipal attorney groups that were within like 50 miles of us essentially. I just went and you know a lot of it was just through lister Google and like who do you guys recommend who you know I have some connections within that uh area too and some of them again are you guys too small or you know you know or that they have conflicting interests maybe did only three respond only three respond and they're in your packets your packets for next week it's almost like Not a desirable municipality. Yeah. How much they are they overwhelmed? Sure.

Well, I mean, I don't know if that's necessary. people didn't want to, but uh a number of you'll see as well on there like later ones too when we talk about auditing services. We only got I mean I know Lisa reached out to a bunch of different auditors. We only got two responses on auditors as well. And so and those prices will be they're yellow on here because we haven't decided on what we're on some of them. Um we're going to have to determine which auditors we're go through which is going to change the prices how we're going forward. So some of that All right. So focus on attorneys. Any questions here, gang? Okay, moving on to we got police and dispatch.

Sorry, Jerry. I'm not going to be trust. Hi everybody. I'm your police chief and I'm glad to be here.

Before I begin, I just want to introduce this too. I know a lot of people have been talking about Oakland County and all this and like why can't we get specific? I would encourage you to go and watch uh the county commission's meeting um at about I think it's one hour and 28 minutes. They had five hours about of public comment but the first five of those public comment were about from Orient Township manager like you know and and team about how they've been clients with theirs for 74 years and they can't get them to give them any numbers and the swing on the numbers are uh like as far as what the high point low point is within is about $2 million. So our entire budget is the swing of the budget that Oakland County is offering to. So um this is someone that's worked for with that a partner of theirs for the last 74 years um is having trouble getting this information. So um just keep that in mind as we look at different partnership opportunities because they're really the only other ones in town for this.

It is and I have those numbers too and thank you Tim. So I'll start over with

No, I'm glad to be here and I just um this budget. So the manager mentioned at the beginning and it has been mentioned that the police department is the biggest chunk of the budget. Police department is always the biggest chunk of every budget, every city, village and township in the United States. Always. Um it is unfortunate that we need to be protected. Um it's the human condition and police and fire usually occupy those portions of the budget because without them we don't have the quality of life we want. With that, I can tell you um and I want to thank uh Tim and Lisa. I know they came in and we all know this and council too. I'll thank you for taking things head on. There's the kick the can down the road group and then there's the take it head on. And I think um this council and this management team is to take it head on and solve issues, not kick them down the road. So, and I know that people get used to in the that. Well, you know what? We're going to worry about that later. We're going to worry about that later. There's nobody in this room that's doing that. Um, I've been in government a very, very long time. This is my 26th police budget. Um, I'm used to doing this and I can tell you from experience that this council and this management team is all about looking at every single and from a government perspective, that is the most important thing we can do. So that provide the services that we're going to talk about. So what I and with that in mind what I want to share with you the manager had mentioned and and actually the CIP has mentioned right. So CIP and police agencies certainly were a part of that if you look at people include vehicles and things and that management is needed. We need to have a forecast. We need to look in a crystal instead of looking in a crystal ball we need to have something projected out.

We'll get to that. But what I want to sh with you today is that this budget is there are no wishes, there are no wants. Do I have them? Does the police department have them? We do. Um there's equipment that we we could really kind of use. Um but we are at the baseline right now of knowing where we are in this community with our our expenditures and the revenues we're receiving. This budget is last year's budget but lower. What's missing in this budget is the things we had to buy last year for equipment that we had to have. We uh Windows 11 came in and surprised us all that we every computer in our building had to be replaced. Every computer in our police cars, we can't run them without the CAD dispatch computer stuff. And this is very expensive stuff. They're five, six, $8,000 a unit. Um We had to replace all of those. What what what we are in a position this year and I'm hoping next year is that the equipment that we have is sufficient. It's holding. We're going to have some failures on some equipment and I've got that anticipated and budgeted in here was last year as well. Um but the existing police budget that you have is the exact same budget as last year but less on the equipment. The only increases in this budget are uh mandated um any mandated training by state federal law uh anything uh that we anticipate uh such as Oakland County dispatch. We're still in it kind of we we're not in a guessing mode on dispatch. We have those figures now. They have gone up drastically over the last three years though county commissioners uh set those rates not

sheriff's office. Um and uh those budgets have gone up. That increase is in here. Um the rest of it is the uh Clemus uh that is used to be governed by Oakland County. A lot of people don't realize Clemus courts of law enforcement information management system. Um you almost can't function in law enforcement or fire safety without that type of a management system. And they're one of the oldest in the country which is good. Uh but their rates increases. Um, I I what I did is looked at everything in here and tried to bump it by 3% based on anticipated uh inflation and I think that's going to get us pretty close and I think we'll make that um the Clemus uh the dispatch um wages we're anticipating at 3%. This is a negotiating year. Um I don't I don't see any change in that. Um if you look at this budget there are two things driving this budget. only two big numbers in here. It's personnel and retirement. One thing I need to just clarify because as you're looking at this, it's going to look dramatic because as that where we're looking at 420,689, that's because it doesn't reflect the money that we put in there from the uh our uh 205 fund, which is the public safety. So, if you want to write down a special assessment, the public safety special assessment. So, for your awareness, uh 300 the number if you want to write down $358,71028 of that went to police. So that $42689 if you were to add the 358,710 is actually 779,400. So uh 779400 is the actual number if you're comparing it to the 857. But because that's in a different fund and I'm pulling this directly from G, I'm not really altering

any of these numbers. That's where it comes from. We are going to have future suggestions about how um that about how we might split police and fire into a separate fund. Um so that you know it can be all on one document, but that's going to be a later discussion. I just want to let you know we're not going from 400 to 857. We're going from 779 to 857. I think one of my first questions here is about overtime. Can you defend the need for the overtime, Jerry? Yes. and

if I may and I'll answer if I may go back just one second to uh to summarize this document. Pretty much everything in here is contractual. A lot of it is contractual under uh the police contract. So certain things we have to provide under police contract. Um what's not contractual are the things that I have uh control over and those are very small items. Um the uh retirement is a huge chunk. The good news is we're not adding to that. Uh I know there was some comment earlier that we're adding to that. The villages finally got themselves to a point where we're not increasing our debt, our legacy debt, our retirement debt. Um so that will whittle itself down. And the sad thing about that is people, you know, you look at the number and all a sudden it drops one year. That's because somebody died. um retirement services and that's what your legacy did. people and the police department has the largest group of retirees and u I don't want you to there's one in the room so stay

right so we don't want the reduction because right but I think people should be aware that and that's not that's not a unique thing to Holly this is something that many municipalities and especially small municipalities really struggle with because they are those legacy costs and thank you for that because Every municipality has legacy. Everyone. Um, some of the larger municipalities out there actually bonded their legacy debt to get out of that to spread it out over a 20-year period. That's something that this village can look at. Um, there's other things that that we can do on that. That would be one way we could lower it.

It it it won't lower in the totality, but it would lower it annually. So it would take pressure off an annual but but there's and I I don't want to make too many you know proposals on things but legacy debt is huge and it's a big part of this budget. The only other big number is uh personnel and to president um April's question the overtime is high uh this year. So I I've got a chart and unfortunately it's probably going to be a little steep again going forward. I'm just predicting. I brought it down a little bit because I'm hoping I can hire uh some additional staff. But overtime, this overtime covers, we we we don't ever in this village, at least on my watch, we're just going to throw an officer on duty to have an extra officer out there. It doesn't work like that. So, we have the two officers on duty and that's it. We have uh during the day because of our SRO uh assignments during the day on one of our platoon three days a week we have one officer on duty. There were times where if it's busy and if we have investigations and we have things going on I would have to staff that with an overtime person to backfill this and that's what this is. In addition all of the time off the leave request vacation time uh sick time um training time somebody has to backfill those officers because they're in training. And of course, in law enforcement, we have a lot of federal and state training requirements. So, if they're at training, somebody has to work that shift. I used to have 10 part-time police officers. I have one now. And he only works a couple of days a month on midnights.

What happened to the other nine? The other nine all left for other departments that paid more. Um, and I've been for the last two years I've tried to get more and I've been unable on part time. Um, we pay $21 an hour part time for a police officer and you have to be academy certified degree experience. Um, that is not a lot. I'm sorry. My competitive departments are paying 30 and up for part time. For part time. Y So would it make sense to raise that if it's going to save us overtime? That's a union issue and the union right now has said if you're going to raise part time, you got to raise So, we're about to go into negotiations on that.

So, that's what's for the for the lack of better words. If we didn't have this full time now, and I've got a chart here. So, what I did is because I anticipated this question to give it to T. They could try it up there. Well, I'm old school. We need one of those old protectors, you know, back in school days and all that. So, back when I had 10 part time um see if I had it up on the wall, I'd be able to see it better.

I know. Um but we used to have uh part-time wages. Uh let's go down to officer. In 2019, we budgeted uh it was 125,000. In 2020, it was 130. This is part-time wages. 131. Um

I can pull I can pull some of this. 000 20 then we budgeted in 2526 60,000 and I didn't even come into that because um and I had a couple other things that I used in the parttime wages because I brought uh a part-time officer that can't really work the road much anymore but he's really good at investigation so I brought him in to do they're called law enforcement notifications so uh those are notifications on child sexual abuse and child assault we get a lot of Sometimes I'll get four of those a week. Those are investigations that are very heavy on officer time. One investigation might take 20 hours in a week. And if I get two or three in a week, somebody's got to do those. And if I'm pulling an officer off the road, now I have one officer answering calls. And here we go into this loop of now I need to staff in overtime because we have to be able to answer calls and do our investigations. And that's just the lens. So this line is our overtime budget from 22 23 23 24 parttime wages.

And you can see how I've dropped them down because I didn't have the part-time to be able to work those, but I still have to cover that. So if you notice where the part-time drops down, I had to increase the overtime. I don't want to spend the overtime. I hate spending over I'm kind of cheap. I am. I'll reuse paper clips till they break, but If you're using an a full-time officer at overtime to cover a shift, it's three times the wages of a part-time officer. So, um, but we have to we have to meet our mission. So, that's why the overtime is what it is.

Madam President, I just want to sinly answer that question for those watching at home. So, the reason overtime's higher is because we don't have part-time officers uh to to do that service that we would like to because we're not competitive enough to get parttime officers. As we're going to negotiations, we want to hopefully be able to raise our part-time rates without, you know, drastically affecting our full-time rates so that we can be competitive and that our overtime officers are always the most expensive like that we're have and especially the officers that want to do overtime, they they are our more expensive officers because they're so worth this that for officers like over time.

No, there don't like it. We have a couple that will work it. We have some that have young families and they prefer not to be is it drastically different part time doesn't get them benefits or anything do they part so the part the benefit of part-time is every part-time officer that I hire that we have are seasoned retired officers so these are I call million dollar baby somebody spent 20 years put a lot of money training them and getting them certifications they retire they're 45 years old they still want to be a police officer I know these people so I reach out and hire them but they're not receiving benefits from the building there's no benefits It's just wages right now. It's $21 an hour. There are no benefits. You think it would help our full-time officers to bring in somebody and so they wouldn't have to work over time.

They want that too. So it is all a part of the union negotiations. It's it's intricate and it's going to happen. What is I mean not to be nosy but I guess be nosy. What is our fulltime officer rate? Our full-time officer rate is always Yeah. No 100%. $32 and uh 3150 3160. I just did the bad because I want the first thing I want to say is thank you to our officers for putting their life on the line for that amount

and and again I'll say this as we look at the broader concept of providing police protection and thing um the broader police protection everybody's got to provide it right it's unfortunate that you have to have it but um there are communities around us that are trying to do it on the cheap and we we'll end up talking about that okay I've got two more questions about because that is an enormous expense. Did I understand you right? Did you say that because of the SRO's that's leading to more overtime for other officers?

No, not not necessarily SRO. It's when we have vacant shifts. That's the majority. It's very rare that I bring one in. In fact, in the last four months, I've completely cut all overtime out on the day shift Monday through Friday. I'm in there. Um we're pulling we're actually it's the other way around. pulling SRO out of schools to take calls. Okay. Um it isn't necessarily fair to the schools that are paying for that officer and we're going to get to that. Gotcha.

But no um in fact because it's it's so high I've stopped having an additional officer Monday through Friday during the days. On the weekends I won't do that because on the weekends there aren't SRO in the schools and especially at night there's really nobody else coming. So if I got one officer I'm a little afraid for them. That's the only time one question on this piece vacation training time.

So is there any chance and I so for the I don't know if this would be for the parttime officers. Um, I don't I don't know if this is a union negotiation or just our own, but is there is there a chance that if we had lighter requirements for certain officers with a more limited set of responsibilities that we could offer lower wage or the 21 an hour would be more attractive. They don't kind of do that for officers to some extent. Yeah. The short answer is no. I mean, if you're a police officer in Michigan, you're a police officer and when they're in, they're covering all the same calls. They have to have all the same certifications, meet all the same training levels. I was I was mistaken. I thought in certain areas you kind of have degree and in certain cities that you N they're all the same.

The standards in Michigan are the same for every go to the academy. It depends. It depends if if a department sponsors you, you only need to go to the academy. If you sponsor yourself, you have to have sets those standards. That's probably where my misinformation came from. And that is not that is not um selective by municipality. That's Michigan. That's the requirements. Here's here's another dumb question for the full-time officers. Now, are any of those ones where like you say, I guess retirement babies, I guess you call them, whatever you said earlier about

Thank you. You know, where we could say to them, well, if you want to opt out of retirement from us, we can give you X more dollars. They don't pay retirement. No, I'm not talking about the part. I'm talking I'm talking about the full time. We don't offer retirement. Oh, he's already saved us. We don't retirement. So, all that's been cut out. That's why we're not increasing our retirement cost. I am totally sorry I didn't catch that. It's been cut. We offer retirement, but it's a 401. It's a defined contribution. not going to add to our legacy cost.

Yeah, but it doesn't add to our legacy cost. So, we're not building that 400,000 mark. Um, so 400,000 will do nothing but go backwards. It should other than interest. Now, to answer uh both president, let me answer that question just real quick. So, basically, so I think rejected till 2040, right? Like basically it will we will still have these costs um until we are 110% um invested within it and that is scheduled right now to fall off in about 2040

and also this is not remember this retirement line is not just legacy cost it's also part of the defined contribution that the village is putting in for the current um current staff and then with the current staff again I'm just going to say every time wages go up, the retirement goes up cost. I was just say cost living increase and those are those are the the existing staff. I think I have four maybe five that are under the benefit but everybody as of 2019 that was hired as defined.

This year I don't really see anything on your wish list. Last year we had you had some wish list stuff for like office equipment software updates upgrades. I don't really see anything this year except for just, you know, your average rise in costs for a certain period. No, we're not we're not purchasing any equipment this year. Um that and it just this year and I think next year just looking at it from an experiential kind of projection. I don't see uh equipment failures or equipment replacement needs. There may be some that and how's the status of the building at this point? The the building I'm not even going to talk about. That's not even one slide. I don't I don't have that's not projected here. Just real quick. Um when we talk about equipment though, we do have a $65,000

vehicle that is for the loan. Okay.

So, it's not something we So, it's not we're getting new vehicles. It's just financing. Madam President, we were at like over an hour. If you want to just do a quick break and everyone can to follow questions if you will. Yeah. When we come back, we'll go to dispatch or general. I I mean, we can continue on with police if anyone has following questions during the review here. Why don't we just close police out? Do you guys have any questions?

Uh just one. Um well, a couple. So, for workers comp, um never mind. for personnel costs. Um, we've we had like 250 for last year, but now that's up to $1,000. Is that because of some contractual like training or I am really hoping to have to hire some new part-time officers and personnel costs, physicals, site tests, things like that. So, that if there was a wish list, okay, I'm hoping to hire some part-time officers. So, that's one I know. I mean, it's a tiny it's a tiny one. One other I'm not done.

Oh, I'm sorry. Sorry. And then for office costs went from 1,000 to 3,000. Office supplies. Office supplies. Um so it you know we go we're 247 operation. We go through a lot of stuff and literally I'm joking but we do reuse a lot of things but we have to buy boxes. We have to buy there's a lot of things that we have to buy in our storage of uh so what are we anticipating that we need three times what? Uh because I I bottomed out in like the seven month was really low. I think we artificially set that too low last year when you look at historically what we've spent.

Um it may or may not be but last so far this year um that's everything that all the staff uses. Uh so you just want to give yourself a little bit of space. That's all it is is right now I can't buy any more office supply until July one. Okay. So what I'm doing is I didn't try to

the only other thing was is the expense the interest expense for the PD PD car that goes along with the 65 or is that something different? So that that's the the 65 is the principal and then the interest is which the interest on the loan to the village was the cheapest of all. And the idea is if I'm going to borrow 3% interest of money in my left pocket to pay my right is that better than paying 5% to their pocket? No, I agree 100%

and out of my right. So now the next I will say this, the next vehicle purchase what I'm looking at is an actual real lease program and the research I'm doing right now finds that it's going to drop this by about 50 to 60% cost. What is the cost for what vehicle? For one vehicle, it's about 38,000. Well, 42,000 for the car, but it's another 25,000 in equipment. talk to the DDA to see if they're willing to buy a police car.

I know they got 500 grand for fire.

I mean, I I think overall what could be negotiated with the DDA is and and I've done this before, right? What percentage of police services are expended in DA and if you want to be fair then if you look at what percentage of services and time is spent the DDA district then is there a percentage that the DDA can allocate back that is lawful under the TIF act um it has to be invoiced to be lawful under the TIF act but and again I've done that years and years and we can do it if we want

we presented a um to Kevin the director director I we found someh resolutions communities that have covered a lot of those and I I gave him one as an example and said as a starting point where we like this is what we'd like to do that cover some of this cover some of the DPW all of these other areas that we're talking about like how are we accurate because we don't want to we want to accurately reflect the police's benefit to DA district and all of those and so I I presented that to them we haven't had any more like forward movement on that yet um but really seems like we're sitting over here banging nickels together while the DDA's got just pockets of money. And a lot of that is due to the the village of Holly services that that you guys are providing right here. And I will also throw out um and that I think that's in play um very much in play. And I'll also throw out uh Tim and I just recently met with our school uh our superintendent and treasur. So we're in the process of three-year contract negotiations for our SRO's and I I the all I'll say is that I believe all of us are collectively agreeing that our SRO uh costs need to be more reflective or the contract needs to be more reflective of our cost and I think that's going to be very positive and the school has been very respectful and responsive to that as far as like hey we understand and again we've given them the comparative numbers county which is uh 250% of what our costs are as like for what we are asking um to be like basically 100% reflective of what they're doing in the schools and all that and so and they haven't really yet we don't have anything signed anything like that yet but um very conversations maybe

maybe it be a project of yours to kind of get in touch with Kevin and see what he thinks about helping to um support police in a way that's to the DDA. I mentioned something like that previously. There was some misunderstanding on his part the plan. So, we can probably go back. I would really like to be a part of that discussion because I have a lot of history doing that and I would like to be able to present how that works and what I think is fair and what you know we we probably Jim I think you just got volunte. I like that. So, whoever's doing it, just can you throw me in? That's something we do for our public safety meeting with Mr. Wunner. There you go. There you go. Perfect. Great. That's great idea. I love it.

And then finally, I was going to make oneless comments, so we're moving on to dispatch is uh manager brought up our reserves. Um we've increased, we have three reserve officers graduating, uh next Saturday. That's why I can't be at next Saturday's budget session. Explain the reserve program briefly. So,

briefly, we now have officers that go through statemandated academy. Uh they're completing this academy. They all have jobs and careers. These are people in our community that want to serve in the law enforcement environment. Um they're not licensed state police officers. They can't get in the car and drive and answer calls. They work as uh every police department has on the sheriff's office. Everybody has we now have we will have 12 uh postgraduation. These are the officers that you see at events. we're able to put two or three officers at a car show or at an event or a parade to close streets. I'm doing that with no cost to the as opposed to even the part. The ultimate is if I had two full-time officers, three part-time and six reserves. Think of the staffing we have. That's kind of the numbers I'm putting out there. And there's no cost to the reserve officers. They actually paid their own tuition to the academy. Um we provide their uniforms. It's very slight cost. They provide their tition and they come out, they even purchase their own gear uh to match ours and then they volunteer all of their time 100% back to the community. And so we have three more that are coming in. These are great people. They're actually the head of the they're the head of the Oakland County Community Police Academy right now. All three are the top.

Is there any benefit that they get for doing this for us? Zero. Zero. Uh you know, a lot of a lot of appreciation, a lot of love, service, coffee. Um, they'll serve they serve their community. They serve their community and that's they they want to do this and a lot of these what they'll do is is do I want to I started as a reserve officer tell the year but I wanted to know if I wanted to leave General Motors and be a cop. Okay. And I start as a reserve and I thought you know I love this job. So their incentive is these are people that may want to go and it's it's resume material. It's resume material. Okay. May I ask one question but are they the ones that handle the code enforcement? No, no, that's art, right? They're both reserves.

They are both reserves because you for code enforcement, you got to be a part of the the police department. If I made it police officers, the village would be paying 10 times what you're paying for code enforcement. So, I've moved out of the reserve department, moved them up. They are being paid, but they're being paid less than a part-time police officer wage.

So, I want to thank them, too. I was at one of the auto parts stores and I walked in and we were talking. I really appreciate you guys. They didn't know who it was or anything. I really appreciate you guys shoveling your your sidewalk out there. I have a neighbor that rides his bike in the winter and he can't do anything. He's like, "Well, the only reason I know is we had someone come by from the village, police officer to say, "You guys need a shovel." He's like, "Oh, shoot. We got a shovel." So, thank you. I I will say I don't just call him out by name, but like so Art, he's a local person. He's he's volunteered so much of his time. He is just Yeah, he's he is a gift to our village in so many ways. Just the time that he's donated his experience and his care like when he is when he goes to do code enforcement he does it from a very loving like he's come to me very emotional about stuff about he wants to help people he wants to get people you know the help they need uh it's not he is very much I want to do this with a care rather than a stake and those are the kind of code enforcement officers that both chief nar

yeah I know right so the only thing the only thing that went up significantly under dispatch was I'm assuming did anyone else have any questions about dispatch? Last one. Police. Okay. This is direct on point. So, Miss Everly earlier mentioned cost recovery. Is there something we can cost recovery for um investigations in the township for instance when we're assisting the SRO's going to homes?

We're gonna that's that's a whole another item to come. Um and we're going to be talking about revenue at another time, but revenue we do have some on a couple things that we can do. Um, but I I think that is a discussion for this council and I think that at some point uh we are at 174% over the last three years of assistance to our neighbor. So here's an example and I think numbers speak. Um, what's 36* 3? I'm bad at math. That's why I got law enforcement.

100ish 100ish. So MS our our friends at MSB and these are please when I when I say these things these are excellent officers it's an excellent department they're outstanding troopers I know all you know that come out here work they're beautiful people but they cover 100ish square miles and last year they covered 4,000 police incidents in 100 square miles with two officers we have three square miles with 6,000 people and we covered over 6,500 incidents last with two officers and on top of those calls we're up 174% taking 4,000

for the other two and the issue is they they get pulled away. Your officers do not. So they don't the the townships don't have the Michigan State Police as a police department. It is a default service meaning if they have troopers available they're going to be there. If they're not, they're going to be in Mcome Township or pulled away to Flint. And this happens quite often. So when that B& in progress or suspicious person call comes in at a residence in Groin in uh Holly Township or in Rose, it's very difficult for us to ignore that because that's a human condition. Chief, I'm I'm gonna let you finish on this, but the uh just to answer the question though, based on mutual aid, correct me if I'm wrong, so like uh under the mutual aid act, we can't actually do cost recovery for the actual action of mutual aid, going out there to do stuff. Now, if we were to do follow like investigations, then we have opportunities to potentially do uh cost recovery on that. But for actually responding to mutual aid, I don't believe we're legally allowed to uh do cost recovery. contract with their township. Now, that's been mutual aid.

On the other hand, we we have spoken about police expansion before. I know several council members are interested in seeing what that would look like. So, this is something that we're kind of doing the initial investigations into. Correct. Yes. And and those discussions are always happening back here. Um but and to comment on the mutual aid, there's mutual aid. Mutual aid is designed that um any community that has a mass incident, right, we all show up. But then there's mutual aid to calls at a neighbor community that doesn't have police department. That's a difference. I we have I have a contract for mutual aid with state police, but not with Rose Township, not with there's a difference. So I think we can talk about cost recovery for police calls in those communities.

And I think this is going to increase. And why don't you talk a little bit about I mean we've seen it in the news. So you can pretty much talk about what's going on in Oakland County and our surrounding communities here. Grab more coffee. I was saying could we could we take like maybe a timeout and come back. I wanted to finish this budget piece. So were there any final questions on this before we talk about that the budget for the police or for dispatch? Go ahead. throw a sinker at you. Anyway,

Oakland County cut back on some of the services and put them back into your lap through dispatch. Yeah, you're hearing that. That's not true. Okay. the paperwork's more complicated now for some reason

the more legal you know scrutiny but um the courts prosecutor's office that's another leg everybody involved it's the same it's the same we're all we're all doing the same functions and the same roles a lot of It's it's kind of mandatory within their roles. Um, but it's more complicated what we do. We're moving to e filing, e everything, but then that's become extremely complicated. Then that requires special equipment and training

and training and then it limits who can do it because to stay up on that training. So, you know, and I try to do as much of that myself as possible on days with the courts. want to call in the courts and so yeah, we're we're the same. All right, any final questions on the police or dispatch budget? Okay, let's take a break for let's come back at uh 105 on your phones, not according to that clock. We're back. Okay, Mom.

My mom Oh, that's what these cups are.

Do you see how Oh, wait. Jim, let's say All right. Okay. All right. I shouldn't have. He knocked him his own self out. So, all right. I shouldn't have to be loud to be heard, but I noticed how you all listen to Daniel. And uh frankly, I'm a little disappointed. I just have a more authorative hand. Maybe to Hector. All right. So, everybody grab a cookie, grab your seat, and uh let's get back to hand the floor back to Nar. That's you.

Where'd you leave off at? Did the dog eat or I thought we were done. He was okay. I think he had a question. No, Tim. Tim asked you to talk a bit on uh Oakland County and state, right? Yeah. We were going to talk about um the the Oakland County uh what how the surrounding communities I think it was. Yes. Yeah. Surrounding communities, how we can kind of pull them in.

Um yeah. So, even the sheriff uh I think I don't know. I think everybody read that he sheriff put an article out in the newspaper that he and this was specifically geared towards our neighboring townships. Um either contract with him subcontract and in that article that meant us either contract with him, subcontract with me or um form their own agency. But they, you know, they need to do something for the safety of their citizens because they're like us getting a lot of requests for calls. So the sheriff uh told them that by the next year and I don't know what his deadline is um that the only calls they are going to take from those three communities are life and death emergencies. Um so the the stress factor is real. We're all feeling it. Um even our sheriff's office, you know, and again, outstanding office department. We all train the same. We were in the same training together, but um they're they're unable to staff their vacant positions uh just as much as other departments and they're at the high end of the basic. So, it's it's tough because it's who's out there that wants to be. So, it's hard to staff it. Um it's getting harder to replace people and that's for everybody. Um, but he's telling them the same thing. So, that's why I think we have wiggle room. I'd like to see us have and I know manager Price and I are going to be having we've been having some conversations. We've got some other meetings coming up, but we're going to be talking to our neighboring agencies. The pressure now is on the sheriff's office has kind of called everybody out and said you have to do something. And again, it's not against our state police. Those troopers are exceptional people, but there is no formal relationship. Roland Township built a station for them so they have

some place to go to. It's not a public station. Public can't go in there and say, "I want to talk to the troop." It's not how it works. You call um that is a default agency that has worked well 20 years ago with growth and development. It can't continue. So, I really foresee just I honestly Within the next 5 years, there is going to be some form of formal relationship with the Holly Police Department and our neighboring agencies because there just simply has to be. We can't keep doing this. I my my officers, if you brought them in the room, you know them all. And if you brought them in the room and started talking to them and they said, "You know what? when they have a PI accident at Fish Lake uh Road and there's nobody coming and they hear the fire department out there and they've got people in severe and there's a lot of legal that has to start happening really quick. There's going to be lawsuits, big ones, there's going to be their own, right? There's going to be um law enforcement uh needs at that moment and they just can't ignore that. Now to the manager's point um when he talked about u mutual aid how much of that does that include when we go to court when we have to testify it isn't just the what we do on the scene but now those officers are in court and sometimes they're in they get subpoenaed in lawsuits and things like so there's a lot to it and I think that's a direction we're going to be going and we're going to be having those conversations and I really see us having some type of agreements and partnerships in the next five years

and there's a couple different options. There's, you know, we talked about um so having a contractual relationship where we're contracting our services out where it's like for a couple two three years, you know, or whatever we define that period to be that we're providing those services. One of there's a lot of benefits to that. The benefits are that we are in control of it. We're maintaining, you know, the leadership. The problem with that is that we're building the service and if the contract ends, then we might have, you know, if we have four initial officers and the contract ends and then, you know, we would no longer be able to uh maybe support those officers if that were to be the case. And then there's also under public act 33, we could create a police authority that would be uh, you know, its own tax authority that could do it within uh several different municipalities. Um, that would be another way to look. One across that is that we uh not be the the command and control necessarily. There were other be other people at the table to make those decisions. Good and bad. That's a good and bad thing. Um because they have just as much. I have met Chief and I have met I've met individually um he doesn't even know other other communities that aren't even located next to us. I will say other communities that have been struggling with this have reached out and I've sat down with them with the managers or the council people and just discussed hey if you're going like this is what this is how you can create your police authority this is how you contract uh with another community if you were to look at doing a relationship with us these are the steps we would have to do in order to do this um because a a lot of communities especially within Oakland County especially in northwest open county are struggling with these questions right now We just happen to be in the best seat because we already have this and again our bud police budget on there $2 million 2.04 I think is something whatever yeah 2.023 23 um that we have down there. That is literally for uh Orient Township. That's the swing of the budget that

explain like the when they're doing their projections, there's a $2 million difference between the low and the high of county. Two to four in or it could be four to six,

you know, because and so they're they're trying to budget and they're like we can't even budget out these numbers because of that difference. And again, I would encourage you uh watch uh the um the April 8th meeting uh with Oakland County. The first I think it's like the hour 28 minutes. The first four comments are just about they're from the the manager from Orian Township. They're from the treasures and it's just talking about how difficult it has been to work with them and get information get numbers. So for us an outside agency that say hey we would like some projection and numbers on this to to do budgeting comparisons it's not really surprising that we aren't getting definitive answers from them because first of all they say they're not in growth mode and second of all because the people that they've been partnerships for 74 years aren't able to get those numbers for them from them

well is a monopoly in that sort because you really have the state police are the local establish $100,000 cars.

And I'm gonna bury the lead on some of this a little bit. for when we were talking SRO stuff for us to have an SRO in the building for for them it's about 80,000 a little over maybe 81 82 is about how much it costs to have an SRO to contract the same services from Oakland County just based on their tables is about 220,000 for them to get the same thing from Oakland County

and state police doesn't provide it so and and I and I'll I'll throw a caveat with state police there's really only two contracting options, the sheriff's office for bureau or region. That's it. State police again is a default agency. They're not their charter is not to provide services to municipalities. If our three neighboring townships were chartered townships, they would have to in their charter provide police service. That's why they're not police. Well, I will say that's why they're not, but they're not charter townships. And by doing so, they're eligible to receive police services. So it really is the sheriff's office or form your own or regionalize and a lot of police agencies are looking at regionalizing just for that cooperative effort and to save some dollars but to have good quality police services and we do have the infrastructure. We're built for it. We're ready for it. Um and uh we are structurally ready uh to be able to begin to provide those services. So we prepared for this. This is something we doing. So, we're ready. So, if we have those relationships and they come to fruit, we'll be bringing them back to you guys. I just want you to know that what we bring to you, we're ready. And I'm gonna piggy back off for mention

just in case we end up in some sort of charter township situation in our lives. Correct. You can't get rid of me. that easy. Do we know how much I mean I know you said piggyback services usually think I don't know why they're you said some of them aren't really necessarily required but we do it because we want help because we're human I guess.

No. Well, and my comment on that was if you have a let's say we have a mutual aid in another life. I had a mutual aid with the police department. I was the police chief had had a mutual aid with we have it with every agency in open. So we had 43 mutual aid agreements. They had a police department next door, but their officers were tied up on a call. So they'd call us to go take, you know, help them out or they had a serious call and they needed extra officers and us the same. So those existed for that reason. The mutual aid agreement was never formed to simply take calls because there's no police department. So that's kind of

that's kind of what's happening. So the mutual aid request is in violation of the document if you don't have your own police department. That's what the sheriff's talking about. He's saying contract with us, contract with Holly, form your own. And I would do something. My question was is that if they're using that the wrong can we figure out can can you are you able to figure out how much we have said.

So my guidance to both Chief Anar and Chief Watson has been because of how I've seen mutual aid done in the past and such has generally been like we we want to be good neighbors. We want to but uh we also have to be respectful of our own community and you know the resources. So unless it's life liight then you know we pretty much try not to not go like if a cat is stuck up a tree in Rose Township unless it's my house we don't know. Just kidding. We don't we don't we don't answer necessarily those calls. We're not doing code enforcement, not doing those things.

I was going to say is that but is there a way that from out of that $2 million we could say maybe $60,000 went to mutual aid for this township? It would be no because it would be uh it's based on our It's hard to quantify, but I can tell you that there's a lot of calls we don't take. I was saying like where we could have a base where we could say to them, hey listen, you're is our priority. You're getting this much of services from us our residents are paying for and you guys aren't paying. We will never we will never put Holly residents in jeopardy and be out of here.

No, no, but there's a lot of calls that we don't take. Um sometimes I'll get called you if I'm not in, hey, there's this going on. You want So we're going to review them almost call by call, but um it happens a lot. happens almost daily, but there's calls we do not take. And the problem is somebody's going to take that and it's either going to be the sheriff's office or the state police will come back the next day or or when they can. Um I don't want to say it's always the next day. Um then the sheriff has said that's coming to

Okay. So I think this is a good segue. Uh Daniel, you'll find that philosophy shared across departments. Um our DPW, as some of you may know, extended some time and some resources to the trailer parks during the flooding this last week. even though their infrastructure is not under our curvy. But why? Because it was a safety concern for our residents. Yeah, I agree. So, and that brings us to BW. So, now I'm going to say, Chief, thank you for your time.

Thank you. I'll find out. But I appreciate it, council. I appreciate the public for being here. Thanks, take care of you. Okay. He said you're sergeant.

Oh, it wasn't him. It was it was Tom. I got my I got the hand. You've got the firearm control. I got the hand. I promise something. I forgot to We're gonna take a two minute break, but don't go far. Two minutes. Sorry, I should have done that. Shame on you. You got deducted.

I'm on different Yeah. And I think like everybody already I recount anybody in the home library. Let me know

about that. I tried to see it. I think that work to spread them. turn my phone.

So, thank you.

No, him and I made a version of the I forgot to print out a copy for him. We we did all of the work on a computer and I forgot to print out

that reminded me of Jess that Tom that reminded me of Jessica

I turn that all the way down there but notification, but she doesn't actually look at anything in my phone, right? It's a It's a 17. It's a brand new iPhone and it's like I'm an Android. Well, I You see what I got right there? I do not. I looked it up. Press that button. My husband has an iPhone and I I used to do it is now it controls my flashlight. I'm like what's the gizzy do wrong?

My wife said you should have Apple set it up for you. Was it yesterday or two days ago? Um two days ago. Two days ago I believe. Are you going to send me the video now? Spreading me off. Why do you think I'm sprink

but they got these bulbs on it? I think it's star of the camera. Are they small white flowers with five petals? So I don't let them know it works. So, but they make so many groundbre I was down there with a shovel dig

somebody call me. Make sure my I have those in my yard. Don't kill them. They're pretty. I have them by my mailbox. I don't know. President's asking for this. I don't know why. Madam President, the meeting is back. Take your seats. I guess we had taken off this the boom arm. I think you should just hold it right up.

Okay. Okay. So, we're starting on parks and wipe. All right. So, my phone goes off. I'm sorry. First of all, this is Danny's first time as our utilities director doing the budget. So, uh him and I um we we sat and went through a lot of it before and then yesterday just to make sure you know prepared we sat almost all yesterday till about 6 p.m. just working making sure run through it. So, he is ready to go. So mine looks a little different than I do have a ton of wish list items on here. So I'm sure there's things that need to be addressed. So let's get right as you can see.

Yeah. So wait again as we go through all these the wages uh the FICA some of those uh the numbers will be on the final one it will be reflective of the just the 3% increase and have exact numbers some of these were just approximates you know just showing hey it's going to increase when we will have exact numbers again across the board wages will increase 3% uh insurance will increase increase 15% and uh FICO will be the 7.65 uh% increase so really when we're going through a lot of these departments um those ones are less up for discussion and it's really we're going to be talking about the contractual expenses the projects and things like that. So the first one you'll see an increase in the contractual. So that's going to be our mowing. Um so we really need to be mindful. We did go out for RF and the gentleman that was doing it last year. So that's why you see an increase there. Um and then also park projects that is a staggering amount and I understand it is we're trying to get sort of funding together to continue with our fiveyear improvement project. So I did get bids from a few different services to continue with doing what we want to do there. One of them came back a resource group which is a very well known for this type of work. They came back at like $60,000. So that's why you see that large increase in that line.

Just to assist him a little bit. about the fiveyear project. This is a DDA kind of funded thing where what they want to do is there are invasive cattails that line there and we want to basically get those cut down. Um but also in that process we want to determine whether there used to be what's called a fent there which is like just a specialized ecosystem right and they're to be protected. So, we talked about it at our parks meeting. We do want to figure out first before we take out any of these invasives whether that is or not. My recommendation would be the $60,000 or whatever to split that with DDA or maybe take have them take a little bit of the bulk of it because they do have such a larger budget than us.

I think they will have some of that expressed within theirs. I think we'll cover and I would say they probably started that project when I was on parks when they began there. So the DDA did start that project. I'm sure they want to see it

can you cover what so for others understanding because I totally know all about it but what a f is a naturally occurring ecosystem specialized ecosystem. It has specialized It has certain water temperatures coming out of the ground. Basically what it is and it also has certain types of organic material in the ground itself. Now the cattails that have taken over that area are invasive and we do have to do something about problem that we don't understand at this point is the cattails have killed the time to really think about what we want to do with that area. We did get some bids to continue with finding out or not. And this was something Sisma was working on too before

correct. We were really leaning on for a lot of this but they wiped out the bandwagant grants identified that they're applying for at this time not in terms of that

we have not had a conversation I have not had a conversation with about that investigating parks has been looking at grants mentioned at the last couple meetings about different grants but a lot of it was more focused on playground infrastructure things like that equipment I believe

and that's what most of our like our $25,000 budget you guys can see we only spent $1,400 of it generally parks is very fiscally conservative when it comes to Well, even even with the small amounts that we get, we are still very protective over that money and over, you know, the people's money. Um, things that we are looking forward to just so that you guys are in the loop. Um, we did just talk about getting some new toddler playground equipment to augment the playground there at Lakeside. Um, we don't have enough obviously in our budget to create a But we do want to kind of create these um augmented pieces so that the younger ones because that playground for anybody who doesn't know is built more between five and 11 year olds. There's nothing really for the little guys. Um so we're focusing on that. We've also talked about putting a removable dock at Lakeside. We have problems with people who are putting their boats in the water and then as they're pulling them out, we have a like a pad that's there, but the way that they're spinning their tires now there's a giant drop off there and it creates kind of an issue. That's fancy term spitting the roast, but um we're looking at putting in like a removable dock alongside of that so that we might not have those issues. Plus, it will help people who want to access the water via paddle board, kayak, um or just make it to fish. So,

you're talking about the regular boat launch. The regular boat launch. Okay. Who really uses that? But do we know who uses the boat launch? I do. I do. There's a lot of people that use it. I mean, do we think it's residents or non-residents? Both. Um, I would say both. Yeah. But probably have to be more more local and honestly like a lot of the kids go there to just swim in water. Yeah. Which is not supposed to, but yeah, there's a lot of local people that use that. And then the removable that we're talking about are used at Lake State Park. You can kind of go and see what those

used to have signs up

because they used to have them I think they're down. What happens if the cattails aren't dealt with that answer that we know yet? Um, so they did talk about that a little bit when we start having these conversations. They did Eventually they'll just kind of keep taking over the lake and it is something that needs to be done. So unlike police administration, this one we're going to have to revisit.

I I have I I do have a couple questions and maybe So um can I say one thing before we move on? So speaking to what Amber had talked about buying new equipment this year, they are looking at that. We're hoping to get the next parts agenda to fully approve all of that. We did approve all of it, but we did not have three quotes. So, we're kind of redoing that process real quick in order to get some of their parts budget spent out this year because next year we are going to look at doing soft chips after July and that's a very large expendure that's going to eat up most of their next year. So, we're trying to give the resident something as well as me a little bit. chips. for us to have that comes with a whole springiness of them so that they are safely

for Bush Lake. So Bush Lake is county. So how much responsibility for cow management fall under county I'm sorry babbins is a Oakland County as well. It's but I mean it's an Oakland County. My question is how much of the cow management could we get support from the water resource commission or those as it's their lake. So it would have been SISMA that's what we've been leaning on originally but their funding has been so we could talk to the drain commission if there is any sort of funding available for

Jim Nashource could help with some of the things that we've done I think that's I was like as we're looking at the this particular question about the cattails. Well, could we potentially like how we have with the milk pond where the people that surround that could you do maybe a potential special assessment to help it?

I mean they're already they already do a special assessment for some of that for I think like uh for some but that should be done by Oakland County because it's in county. So that was like they should be the one that would be be uh managing that and that's why I think that the some of these discussions on if we're doing the stuff within the lake we need to do through the water resource commission and drain commission that lake is

that's what I was gonna We're already already on top of that. Okay. So, as we're talking about grants, so and I've mentioned meetings and um I really we just have uh we have the problem a lot of the problem is just grant research. like one thing that I don't have in my account that I would love to do and we've talked about many times is I would love to have an assistant of some sort that I could like you know it's just not realistic right now to really even uh to request it but so that we can do some of this research so we can do like a lot of this work um that would hopefully pay dividends on some of these grants and the actual administration of the grants

about a midterm intern

I I'm I'm already working that um so with um Michigan works I've already started working with um Nick who everyone knows here who works there. He had already kind of submitted the requirements and they're offering to pay an intern to come work for me like for and I want to do it more project based like hey I want you to do grant management I want you to do depot use do these things and bringing someone on board that can just help alleviate some of that because as said many often is like I could be here 24 hours a day and I would never run out of things to do because things can pile on as fast as they get removed off of the table. Um and just and that's just the nature of the job that no matter what community this would be. Um and just the fact that we don't have a full-time player, we don't have you know full-time anyone all the things we talk about doing that's you know I mean it's the people at this table are the ones doing it. So

So are there any further questions? You don't need to qualify your question. There's no dumb questions here. This one's going to be kind of but what happens if we had a long ranger resident decided to go out to the cailation? Yeah, I'm saying but it wouldn't fall. I want to make 100% clear. Don't even do that. Don't even do that. Not me. Even though we should serious serious fines from both us and that's what we're saying. I just want anybody else. Don't even pick a cat.

So that we need to revisit after we get more information.

I didn't I did have one more for parks. This is not reflected on here. I would love and I mentioned parks commission. Again, this hasn't been sold to parks commission yet, but I would love to see some type of like way that we could do more usage of cyclone park. Uh first of all, we have a parking meat here for us as we've seen for any kind of meetings. We don't have enough parking spaces to to fit the people that are here. I would love to see I've kind of given some ideas. Hey, if we look we just did a parking strip that connects down to Mard, you know, just on the side and do additional screening. Uh how can we utilize this space more? The other day I was in fact think Friday when I was here there was a family of like five out there playing baseball together. This is that the most people have ever seen the park in over in the 15 months here. uh besides for vintage baseball that's and so how can we utilize it uh as if we were to put up a um like a little amphitheater to concert in the park to try to draw people into this section. Um like how would we there's some uh ecological things that we have to do. We've talked to Ro about hey what would it look like to fix some of our drain drainage issues out here. Um so we've kind of looked at what those prices would be. I would like to um I'm going to continue to talk to parks commission about that to see if we can you know sell them on some of these ideas but this park is completely underutilized throughout the year

and there's there's all kinds of ideas. I would like I'm also going to try to reach out to Cycle and Fence Company who have a long history here at Cycle Park to see if they would be interested in sponsoring any of this kind of activity as well. I mean, I always hear like some cool stories about like I I I don't know how true this is, but I mean when the when the circus was here, this was park was apparently used to house like the sick elephants and giraffes and such, you know, like like how cool is that like that we have this right here. Um so, uh but anyways, yeah, I would like to see how I've talked about maybe if we had more parking and strip. Um we are running out of space for the farmers market down at Crapo Park because of uh the move. We've lost, you know, what was parking over there was never legal parking. They can't utilize that side. Um because of overnight parking, we've restricted more of their space. Um this would be a great place to do that to draw more people into this. And then we're not also putting some of that strain on our downtown businesses that aren't as big of a fan of uh the farmers market, food trucks, stuff, and it would allow them to have their own kind of space because they also are venue 111 during the winter. So, they're just kind of they were just moving across the street really for that. just ideas um that I've kind of pitched the parks commission. Uh haven't really had to bite hard on it yet. So, but things that we can uh talk about in the future

I would love because for the last fixing the bridge at I want to see that done. that is that was voted on at the last meeting. It's been voted on for like three meetings prior to Danny. It got the ball was dropped. Same thing with playground equipment. Playground equipment was approved two years ago and we never got it. So yes, moving forward I think we'll do a better job.

So along with all the budgets that we will look at, Lisa and I have talked about doing somewhat of a this is all a possibility but for each item that we need to start saving some money for. So what we would do is every every account has a fund balance. Correct. And so what we would do is we would actually have a second fund balance that would be specifically allocated to grant matching opportunities. Now like Tim pointed out a lot of our budgets may not have a surplus at the end of the year. We'll be lucky to break even but there is a possibility that for possible matches. I would really like to see that because we run into that a lot. We don't have a project that's engineered or we don't have to grant matching funds in order to do that where if we simply start to try to put some in somewhere, it would certainly open up the opportunity for matching and this ties into our capital improvement plan which

like like Regina is working on right now talking like we're looking at potentially like completely redoing that bathroom at Lakeside. You can't do that with a $25,000 budget. So that's why we're talking about, hey, can we save five grand every year, you know, so we can get that bulk money up to kind of yeah replace these infrastructure things that we just really need. That bathroom, I couldn't even tell you how old that bathroom is. It was there since I've been a kid. So 187. So that's quite the predicament. The more money you have, the more grants you can get. That's just it's really expensive to be poor. Yeah.

All right. Cemetery. Is there some more questions on parks? All right. Cemetery. And so this is a not a discovery, but it was something that was kind of pointed out to parks commission at a recent meeting is, hey, did you guys know that the cemetery falls under the parks commission for budgetary and all of this? So they've kind of now understood that and um had a re you know relooked at that. I don't think they've actually looked the parks commission hasn't looked at the cemetery budget or that but Danny has been working with them about hey this is expectation moving forward. So so what does that mean? So as far as their

it means like we're going to like how we do parks we assist Danny with different projects that we would like. It would be the same thing for cemetery where we would when we do our park walk through we would walk through the cemetery and say hey you know we might need a new roof on the mausoleum or is it normal that's in our charter I mean our charter ordinances or charter ordinance

and it do you guys want I don't know who else would take it. I mean, I guess DBW could just keep it, but like it's historically happened, Brian. But it would be great if it's in the ordinance that we have some sort of Yeah, it makes a road

without having a dedicated cemetery. I think parks is the one that makes more sense to give policy recommendations towards council to give to us as far as like future use because in a way it is a park. So the ordinance is previously ignored. So, let's at least try it for a while, see how it goes, and report back.

We don't have enough volunteers to go around as it is. Why didn't that I was just Yeah, I mean, historically, too, we had we paid enough in taxes to cover There's three things that went up a little bit. I mean, not a whole lot, but ilities went up. Is that just because of the increase in So, ilities went up due to the facts keeping up there. So, we need to get current internet service up there. The only way to do that is either going to be redo the hard issues with it or we use cell service. So

does that explain communications as well? And then what about a contractual contractual is going to be for trees. As you know, we went out for an RFP this year on trees and plantreased.

We're going to see increasing costs everywhere. There's really no wish list to revisit on this one. What about

it? fall into that district. Well, uh yeah, it is. Okay. So, CDBG has to be uh specifically used for um low to moderate income housing like stuff needs. So, I don't know how we can do that. I mean, it's housing in a way. I don't know how I don't know how we can tie it specifically to that. Now, there might be like depending on if it is if we're doing it as a park, if we're saying we're doing it for park needs, then we might be able to do it because it is utilized for people within that park. uh for it depends on what the expenses are and how they're going to be utilized I think would be the answer to that. Okay.

Um and we have to for CDBG funding we also have to um we have to like predict out like there's only so much CDG we can get every year for different things. Um, and so if we're looking to use it for high, we're looking to use it for this or that, like it always restricts it down more and more utilize it for about 20 grand. So it's not not

and it and it um has so many restrictions. Not restriction like Davis and wages, all of these things. So like again, we have a $40,000 sidewalk project we get approved for CDBG. It's a 75 to 80 grand project. at the end of the day because of all the restrictions that come with it. Um, so that's that's a reason we've had in the past trouble spending CDG money because of the reporting requirements. That's the reason Ohio was having issues because they would have to like if they were if they were getting money from us for CDBG. It wasn't like, hey, here's just a check for $2,500. It was you have to literally show us which homes within our CDBG district are receiving this service in order to get reimbured for these expenses.

And not only that, what there. There's so much any further questions on parks. Yes, it's part of the cemetery is part parks now. So, it's perfectly accurate to our president.

The uh talking about communications, I know um Mr. Walker had mentioned previously, our prior village manager had mentioned internet or camera system out at uh Lakeside internet was one of the issues. So I went out there and looked and there's a straight line of sight to our big water tower at the DPW. Are there other sites around that could benefit from pointto-point links just put a a dish up on the tent up on top of our water tower. We could point it back. So for instance, the wastewater treatment plant only had one internet provider. If that goes down, you have issues. I don't know about cameras, but one thing I know that you're going to mention later is about getting the radio system back up. So, uh, I guess I'm confused with your question. So, you no,

no. Point to point. So, you have one point here and one point here. This point here is the park. This point here is the water tower. You just aim it at each other. And that way, if you're having to spend money already on infrastructure at the cemetery, maybe there's other points around the village that would, you know, we could spend and do it all at one time. So, point to point is something to look into. And I know for in terms of cameras too, it was either HA or Holly area community coalition that they talked about potentially doing some cameras, but I thought it was at

it was in the downtown. They were talking about doing it. They were looking at getting us uh we were doing that in conjunction with police and the community coalition and they basically their funding for it fell off. Uh we had quotes all done, their funding fell off. So we said, "Hey, we punted it over the If this is something you want to proceed to have, then it would have to be a thing since the grant funding from the community. Does it make sense the point thing basically?

I understand what you're saying. I just don't know. But I also don't know how much technology has involved that or the point to point thing is maybe irrelevant and something if we're using like satellite Wi-Fi at the um or if we have Wi-Fi at the um cemetery if like some technology has evolved in that we don't need to have line of sight for things but it could I we haven't really looked into what the other needs are. T-Mobile one's 50 bucks a month I think it's 50 bucks a month for T-Mobile. Yeah, T-Mobile and their intent is on top of the uh water tower. Does 50 months a month does 50 bucks a month carry over when it goes from individuals to

I believe I think I I'm pretty confident that I talked to them at their business at T-Mobile and it's very reasonable. And we have certain Lisa, Danny, myself, all the

um chief the chiefs we've had um there are certain requirements whenever we're using something for um like our utilities um our police or fire they have to have certain levels of redundancies on their systems that we have to like maintain for you know like because looking at all right can we get rid of some of these copper lines that is like at the waste water well no we have to have it for this or you don't have to have it if you have this redundancy that will allow ongoing service if the power goes out and so the same thing with our emergency services as well what was your question

back mentioned earlier how we for the cemetery. Have we considered doing that getting out of our general village for everything else?

I mean, so it's something we talked about last year when we were doing these that basically as long as you're tying expenses to the cemetery, you can go up to a mill without doing a special essentially without uh without going to vote, doing anything other than just like by rights as a municipality. There's certain requirements to do to do it to prove you're doing expenses there. that um I think that when we discussed it last year um it was really uh hey we're already doing this other special assessment right now for police and fire like we we didn't really purs other assessments we're stacking um but I mean if it's representative of the expense that we can do it it's a conversation that we should probably have

I like it especially if we're looking at possibly digitizing all records in the future that's be costly a little bit more of what we're spending, but we have that savings building up year after year from just that budget and we can actually

I think that um and I know this is looking way ahead like if we ever I I would like to see personally as we like look at villages going forward if we ever do cityhood and stuff we do charter things rather than having just a general fund village that we have it broken down more so like we have a police like police So it's representative. So it shows like you know every different department you're getting for cemetery and all that rather than just having general fun. It it makes it harder for financing finance keeping because we can't just throw like money around but it is very transparent to everyone like exactly where their money is coming from when they get a millage increase and all of that. Um we we want to one of the things that we want to do is potentially move um police and fire out of our uh general fund and have it in its own fund so that when we are public safety assessments they can be on that doesn't answer your question

right yeah I'm not expect I think the hard piece is that publication the education piece because you know change is difficult and public is an issue right now but I think it's best for the community cemeter.

Have we looked at any uh software for digitation? So, one I looked at was like 1500 bucks. It's about here in this building. Yeah. What it is right now is that I have um told the staff that going forward now because we had to get an upgrade. It wasn't being utilized properly. I let's now start putting everything into the system. Let's scan it in and have it digitized. However, there's filing cabinets and filing cabinets of paper that's decrepitated and we got to try to preserve that and then try to get that

one. I got called So this is the kind of that is the exact kind of project that I would love to have like an intern that we could we could utilize the intern for this project. It's you know very you know clearly defined this is your role. This is how we want you to do data entry for this. Uh and it's a specific project like that that one that honestly front staff doesn't have time to do. Um and you know it just laborious you know just to go through all of it and I'd rather have something this is your focus. the next four months to digitize all of this and um if that I think that would be a great use of an intern since we have we have city works we have these things that kind of tie together we don't need to get new software for it because it already exists we just haven't utilizing what we have to Danny have talked and I have talked about that a lot with city works too which is piece of software that we want to incorporate more into our GIS and he's he's been great he's already been having conversations with the sim GIS with the University of Michigan uh uh GIS coordinators how we can better utilize those systems as well. But that's for another digitiz Just kidding.

One thing on there though, we got it's it's very small amount. I want to make sure it's not a typo. It says unemployment. Now, usually that's unemployment insurance. Where are you looking? It's a line. I want to make sure it wasn't this. The only reason that's on there is because there was previous activity on it in 2425. There's a$125. I know because I know on all the other ones we have there. I think he's saying that the other one had unemployment two separate line items.

If we were to look at um the if we were to look at the budget for the last like 10 years, there would probably be 10 more line items on here and because there are line items that are just inactive that we're not utilizing. But basically, I just kept anything if it had activity in the last you know, since 24 I kept it on just to have some, you know, hey, this is something we did in the past, but there's other ones that we haven't utilized, but maybe we want to use like is there like subscriptions line that we're not using here? Um,

just to be more transparent. parks and the cemeteries. because they're on there. And there's going to be additional requirements for example like ESTA within the earn time act anyone any employees part time that have over 90 days of employment have to be able to earn a certain amount of sick time and so some of those you know have I mean they've been calculated in but not necessarily like refroper Yeah.

And some of that is um because like when you get to DPW, you get to other ones, we don't necessarily typically have emergencies that we need to have like, you know, overtime for example at the cemetery where when you go to like winter maintenance or winter roads, of course, we're going to have overtime and you know, people coming in to to plow and do things like that. Um but, you know, in our parks, I mean, we there's a potential we could have, you know, come in if there's emergency. secretary.

I guess I guess just really not being good because we have wages part time and I it's been a long time since I've dealt with anything with businesses even part-time wages you have had to pay work on they do they're just saying they fill it into this so that way that up I believe again when they come in and do their audit audit I think Yeah, they take the wages and then they put them under a line item. So I don't think that they break it out here. They break it out. It might be like I mean I just want to make sure it's broke out. So we're not like we do it deliberately but

what's the answer? Is it broken out under DPW? Yes. Thank you. Let's move on. Building and grounds. Okay. All right. Looks like there's two big ones. We had went down 10,000 on contractuals and we're looking at adding $135,000 to capital because this is expend.

Yeah, that is plus. Let me pull up that one and maybe this might be a funds transfer or something and I can I'll pull up and have Lisa look over my shoulder in a second kind of tell me There's something she knows about.

Let's take a minute break. I have lunch. They only have building 137,5 Reverse. Okay. It happened July 1st. Everyone was to offer adjustment. It's kind of what I assume.

Hey, Lyn. Hey, this is Buster. Hey, is Bill around? Oh, you guys are out and about. Oh, are you Hey, before are are you going uh someplace real quick? I mean, okay. Okay. Could could you stop? Could you guys grab the keys and let my dog out real quick because I can't get away from this budget thing right now.

Thank you so much. Okay. expendure. Yeah, we're still here. Okay. Thank you. All right. Yeah. Byebye. Oh, taking out of the expense. It's not taking the money away. taking expens.

Oh man. question.

Hey, Mr. Manager. They're both regular. I hope not.

Take care of your Holy

I caught you.

We're about to go back in the meeting. We're back about to go back to our meeting. Facebook is probably I don't have situations.

Yeah. Oh, yeah. Back to it. Building buildings and grounds.

Everything there is pretty standard.

The first increase you'll see is for communications. Uh and I have been working with our current phone providers. We're trying to cut down on our phone bills, but we are going to see an increase in communications building on our phone bills. There's a little increase there. I will say that there's one change kind of how we're looking at building those and crowds going forward in some of this is that previously like so buildings and grounds department, it covers all buildings owned by the village, police station, fire station, all of those. So if we're doing a capital improvement to any building, it should be under here, not necessarily under the police budget or the because it's improving a building. We're not there yet with all of this. That's not what it's like represent, but we are kind of moving towards all right Danny is responsible for all of our buildings. And so it should be, you know, part of his budget to allocate, you know, funding for the different, you know, if it's a police department building, unless it's, you know, a specific improvement to the jail cell, something like that, that's, you know, a a police function. If it's an improvement to the building, a furnace replacement, those kind of things, it should be in the ground, not necessarily on the fire police. So, repairs and maintenance, you'll see we're keeping somewhat the same. We have a few projects here at the office with the freezing of our water line, our incoming water line. We do see that as a problem. Um, We do need to rework the water project costs there. You see I'm asking for quite a bit.

Oh, wait.

What is different? I think that was a question. previous year journal entry last year but it was the year before to take it out

I'm sorry this This is my fault. Him and I had had different versions of these notes and I gave him the uh version. So part of the buildings there. So sorry.

Okay. Go ahead. 117 that is a plus. So your expenses, think of it as a debit and credit previous

I'll pull activity right So some of the projects that we've done in the past

Oh shoot. I have a whole thing of case of waters in the car that I've got. Bring it in. Good job. Overdose here. So, I'm gonna Thank you so much. So, here is literally all the activity on that account. Um, and I'll I'm going to grab that case of waters if you want to if there there's actually no nothing. That's all that's there. So, that is everything that's been taken out of that account. So, you can kind of look at it. I go grab that case of waters. 137 is what they

scroll down to the bottom.

I don't know how to No, I can barely came out. Well, that's removing the furnaces. That's the gutters for expecting a whole lot of project costs this year. Well, we do have we do have some, but again, we need to keep it Does this give you a little padding for unexpected? Not much. Not much. Okay.

Um, part of part of what Lisa and I are working on currently is DBW building has storm damage from previous storms. I have siding coming off the building. Uh, the roof was damaged as well. So, we're working with our insurance company to file a claim for that. Hopefully we could see some of that be if we cover it insurance. Thank you. Insurance00

93,000 current. Yeah. Taking those noting that

the big one capital improvements. So capital improvement. I need a solid. I'm sorry. You know what? some side conversations and Daniel this is really important because this is the DPW or sorry the building and grow wish list so I really need to hear go ahead Daniel

um so we we need a salt shed we're having structural issues we're starting to really see rain so that's where the primary cost comes invious Obviously the previous amended budget of 40,000 we need to keep for other capital improvements throughout but the $60,000 $60,000 plus increase would cover

Dan isn't it also because Eagle's telling us because of the water back there. We have to move that shed. Um well that'll be the conversation once we start actually within 500 ft of a watert Right.

49% of it can try again. The post structure breaks last season. What did you ask? How old is this salt shed? It's got to be when I came here. When when Buster came here, it was old. It's old, let me tell you. But we are 135,000

if you take 40,000 you're asking for 175 you're saying for that she wants to know what are your other things written in capitals under the next to it. We had talked about when we did our walk through, we had talked about possibly redoing the floor, uh, the kitchen floor in my building as well.

Uh, that's a necessity, I think, also included in there would be some of the repairs for the roof and siding at the Okay, so it could be right. So, we're trying to cover our costs if insurance and there are holes in the roof, aren't there? And then the wall like will we be replacing that whole wall too? Again, it depends on what insurance we're going to have to cover. Have you had any discussions with the the DP uh DDA about funding any of these projects or Mr. Stephen? hasn't have talked about any sharing or anything.

We have talked to W a little bit about creating an agreement with them uh that outlines a little bit more support for the what they're doing there. Um and we're working on that to get some one one item at a time here. Hold on. Let's go back to Jim's for a minute. Uh Jim, what are you suggesting DA's responsibility? Well, I mean, so they have to DDA downtown. Sure. I mean, any services that we provide to the downtown area and that includes Main Street, North End, down near the parks, everywhere can be reimbured by the DDA. So, Danny has said they literally have holes in the building. Yeah. And we're trying to figure out how to pay for holes in the building. So,

so which way would be more appropriate to address it with DEA? Whether they should pay for services directly or whether they should for specific grants on their wish list. I mean, I think it could be discussion with Mr. Stephen. This is Stephen, correct? Yes. Yes. I mean, they can they can come to some type of agreement right there. So, I use the example Fenton got a fire truck from their DDA essentially. So, would you be willing to consider drafting a contract for the village and DDA with the help of Tim and whoever else? I've already drafted it. I've already drafted it and given uh them well, I've done an initial draft that covers a lot of this stuff. um that we we still need to negotiate about

because I think there's some items that for instance I think they're sitting on let's say the DDA has $900,000 in taxpayer funds there's no reason that we couldn't ask for reimbursement for services that have already rendered for instance well I think like we talked about that a little bit too like when we were talking about the salt like the schools like we've got a contract with them right where they give us a little bit so I don't think it would be out of possibility to also for their share of whatever salt, you know. Well, and and let's be clear here. I mean, this is a wish list, but all of these things are imperative. So, when you wish for things that are imperative, but we don't have the money for everything, where are we supposed to pull it from? Because I don't have in my pockets.

So, I think that at this point, if insurance doesn't cover some of these things that DA is going to have to start picking up the responsibility. So, I think we need to light a fire on those negotiations going. I don't think it's fair to ask the residents more. No, I agree. I think the res.

Now, one other item. I'm just trying to decide if this is building grounds, and I think it's going to be under building ground. So, I know I had talked with Mr. uh uh Price and our municipal analytics guy about the pilot payments, which is payment in lie of taxes. So essentially as a recap for anyone watching at home we have a wastewater treatment plant just one of many buildings they don't pay taxes and in lie of taxes because they are not paying us taxes wastewater treatment plant can give us money because they're not paying taxes and that's a way for us as municipality to recap or recapture some of those funds that we're losing to the wastewater treatment plant and hopefully that hopefully that's something municipal analytics can work We did we I have talked to them about it. I I will see what he is prepared. I mean he he will talk about on Tuesday if we if we ask him a question. I don't think he has anything prepared because I think that his um he was he is more concerned about getting the rates corrected and you know making sure that we're we're charging everything correctly rather than doing that. Uh he he had some initial concerns with it. didn't think it was necessarily a great idea, but I think that he would basically he would be able to talk about it when he was there.

So, as an as an example, for instance, if you're not in the village, you are essentially getting free free property by the way plan. Us in the village, we're all covering someone else outside the village because it's our land that is not being taxed, if that makes sense. So, that could be and I and I talked to Lisa and she thought it was, you know, I won't speak for her, but essentially her her concern was is um correct me if I'm wrong. We're just going to be taking money from one pot to another pot. Well, I my my concern is that we're not actually representing outside the municipality. And I think that where he probably will say, again, this is he will say that what we should do is adjust the ready to serve charge for the township to better reflect it. So, it's coming from like the township people that are utilizing it. um to adjust that rate to make it more par more more par to the village similar to what you already suggested in you know council meetings.

All right let's prioritize these negotiations. Are there any other questions on buildings and grounds?

It's like pretty similar to what the activity previously. Um we we have not we have not as well but like what council member Ryan said last year it was 43,416 and it's going to be more than that.

So I think we need to get Danny if we can get with consumers to get better utility projections if they can do it for like basically what our historic use would be and uh you know so that across the board when we're talking utilities we get a little better answer

only this is just That's the one. Is this the tired.

This is just this is what we want to get through this week. Yeah, I thought so. So, um I'm gonna focus

on both sides. Okay. So, as you can see, we're already over in our wages. So, we'll have to do some budget amendments there for the end of the year. For what? For which one? For fulltime wages.

No, we're we're still 77,000. Uh yeah, we're we're we're good. No changes in uniform allowance contractual.

I'm concerned about fuel costs. Yeah. Why did it go down? Same. Is that what it is? No. that are outrageous right now. But we have only spent 23 out of the 35. We still got a little bit of room. Did we Did we go from diesel to regular? What's what's happening with the vehicle? The fuel prices going down. So Lisa, does this fuel cost include our fuel cards themselves? It should.

I'm gonna I'm gonna go to the budget. I'm going to go see look at some past years, too, to kind of give us a better idea, too. what that means almost back then. So, I'm sure I think we're in that gonna be now. So that might need to be tweaked.

Yeah. And some of these numbers again when we first started this we weren't a war tax grow. So that that makes sense. That was create new war era. Um did we hire did we hire new people wages on part uh for I'm sorry. There's lot several conversations going on. The few uh fulltime parttime wages went up part-time wages um we had it budgeted for five we spent nothing but ask

so the reason there is that as you can see in parks and in cemetery we've already used up all of our budget for parttime employment. I still have to start the season and get through June. So now wages come out.

Yeah. I I think when um and I'm not sure how the the DPW wage allocations happen for the part-time employees and you know how they say, "Hey, this is going to parks, this is going to cemetery, this is going to what?" But those ones, if you look are over their line items uh for parks and cemetery that though we need to do a journal entry or an amendment to change it. So the funds that are being utilized there are coming out of this account. So even though we've used zero, we've actually used those part-time employees because the um I don't know if they were annotating all right, you know, if they were to do a water main issue or something. Well, that would come out of water, but like if they were to do an issue that would, you know, not necessarily be a parks issue, then we need to make sure that it's coming from um the any any other things outside of the parks that is still within the purview of their job employee.

So is that appropriate to ref that on the cards. So we were just50 for those.

That that's a discussion we've had because like cemetery if you look it's $9835 over yeah on on cemetery for parttime wages and it's $258 over budget on parks and rep when in reality and we haven't used any in our public works for part-time that money needs to be reflected on here. So it is more like we can use 1200 and he still has to get through the rest of the season next two months.

We don't have a fuel for I think it could be. I think that's a good catch. Yeah,

I think that I think we could and I think that's a good catch because that's something that we should be utilizing. Let me uh look at those lines unless unless the two people Correct me if I'm wrong

and then there's the equipment charges. So what we do is we do a journal entry to break it out. So they're going to go the sweeper belongs to us, but the sweeper now is utilized on major local roads. So what they do is they take a portion of that. It's kind of like doing what you guys were saying before servicesing those funds to utilize that piece of equipment. So the vehicle the vehicle fuel I believe is already in that.

If you look at the other account lines on local roads, I think it's 962 is the account. Uh and it will say like vehicle the equipment chargers. That's when we're renting it back to ourselves uh for those char to cover those expenses.

Was there a big particular thing back then? Yeah, unfortunately we saw two motors that got destroyed that year and we needed to cover our costs there. So hopefully we don't have that issue again. equipment. So equipment. So we're looking at getting a new hot box. Okay. In order in order to to patch properly. So I was sorry to catch what?

To patch the roads. You say

so. for quite a few years now which really limits what we can do in terms of we're very lucky to have a hot mix plant right down the road. So we are able to go get hot mix in the back of a truck and come back and utilize it right away where um what'll happen is if we over order that that amount of asphalt simply put we have to waste it off where if we could have the ability to keep it warm we would be able to go and patch a few roads on top of when we're actually doing our repairs from top of that we use patch in order to fill in temporary fix. Right now, we have to load that into a truck, keep it in the keep it in the shop overnight to unsaw and try to warm it up. The problem is it doesn't always stay warm when it gets that cold. It limits my ability to be able to prop it. You have to be able to warm it up as you go. keep it at a warm setting.

A hot box would help keep it at that just above freezing mark of keeperence. We haven't done it in a couple years.

What is the expense for the hot box and what's the expense for the maintenance? So a new hot box was I think it was around 20,000 and then maint Daniel, right?

No, it's just so fuel cost that we used to have. I was just trying to wend because it's no good. Would it save us money? Even though we're costing money right now, in the long run, would it save us money because we're not ordering?

Yes. Order more we can use, but yet we can put another box and save it. Sure. And this is not this is not days of keeping mix hot. It would be in terms of using extra after we have to do a larger patch at the end of day. rather just talking in terms of

so we get our money back in two ways and employee labor One thing I'd like to see mentioned briefly to you is the availability or feasibility of outsourcing this. So I've called a couple companies, talked to one person that does the injection seal. So they bottom on it and it sounds like that is a superior product because it lasts longer. problems with employees problems problems with manpower hours it may be beneficial to just outsource it.

Yeah, I think it would be important to have that company come out and check out the uh where they would actually be able to do because some areas the only way to do it would be don't up their own they also availility scheduling availability too making sure that hey if we're going to if we need them to come in we don't need to let them know 90 days in advance so they said their work is only 150 days so I think it was 24 tons was 12 so I don't know how that compares to what we pay but

I'm saying for them to come out and do the work we how like for us we like hey that poll tomorrow kind of thing. We work today. We can get someone out there to how much lead time do we have to give them if we notice an issue?

I don't I can do more research on it if not. But I I can definitely I can do that. I just think there's a lot of other options there that if if 20 grand on a hot box maybe even we could rent it for a week for three grand and then we don't have to worry about maintenance on it. three times maintive We're not maint on this type of stuff and we can just

whatever program every single municipality has a hot purchased project the other 20 grand for equipment. So, we were looking at uh we're looking at getting back into having a radio system instead of using personal cell phones. Right now, all of my employees use their personal cell phones for work. It's something I want to get away from

and this is just broadstroke for equipment. There's actually when we get into some of the things that we'd like to do in the streets, local and major, there's probably some things that are going to over

um we've looked into radios. They're not too expensive. We already have a head unit and I have been talking about the police department that they don't use currently. So, we've able to save some costs there. Some of the other stuff that is equipment costs Simply put, all of my battery powered hand tools right now are trash. They're so old. They're so outdated. We struggle daily to be able to use a drill, an impact, saw. I need to upgrade some of that. So, there is a lot of things.

So, the radio system, the others covers I will say too clean up. We will be having some tools from Scott. He works for a little bit. He's already dropped some of those items off. We have two battery chains and electric pruners. And I him and I have already program where we can actually the radio thing. Um, I know that the DTA was trying to get something that you guys could do together when you guys aren't using the two radios or how they could use them for their events.

I would be concerned I would be concerned that if we're using operations that we would like if they get dependent on them like hey we're using this for missile operations and they're stepping on us on the radio networks you know what I'm saying no if we're using it we're using the equipment at the time I mean I mean if it's a night then how are we loading it if we're using it we literally have the literally have the equipment how are they using it only so many units they're going to be fighting

then that defeats the purpose of It was brought up. We search we can use one frequency for radioced I was saying that they further questions about

just so we know at one that will be our four hour mark and we'll have to decide as a group whether or not we continue on or we stop for the day. Just in the rooms, ask a question. Just a suggestion.

Um, sorry. So we're looking at major roads. So it should be the when you look at the GL number it should be 202451.

So operating supplies saw an increase because obviously you can tell our roads are falling apart. So I need an increase for hot mix paint. Uh we have a couple failing manhole covers. about a few of those. I have a whole list of So that's my wish list.

So there's It's not increase. It should be the same, but it's still big. So what we're talking about there would be again hot mix availability to start repairing some of the roads. So some of the things that I wanted to bring up with roads is I know that we're looking to figure out way to major projects in terms of road but like street constant calls. So I have about 100 feet there that we could repay fully without renewing infrastructure. I understand we need to restructure and that would be my goal is to get away with simply put there's no more

I I know you're looking at um that would be local but so but even so like if you're looking at um wait this 2024 51 right uh yeah so if we're looking at this I know we're only looking at one year activity if we look at 2324 I fold over so you can see Um that was $146,313 because we redid Broad Street. I believe that correct? So yes,

so really we're just looking at project costs for doing spot at this point. Tim and I have been talking about possibly Alta. We can rent paper for about $15,000 for a month. Uh they my guys down to one of their facilities. They train us how to use the paper with sand. We actually bake with sand. We learn how to bake with it. We start unpopular maybe with my guys, but not like it. Well, I don't know. You know, I mean, I'd have to be something else. pull offices.

Question mentioned that there was and we have not done a lot is that that we were budgeting for. I have not budgeted for it because I have not um I have not been well verssed in what we need to do for that project. again taking three guys out of my normal rotation to do just that that are experienced before would be a lot of this is as we go into local road too it's going to go into our capital improvement plan because like I know this is 25,000 we have $20 million worth of road repairs we need to do in the village like I mean as far as just looking at the scale which we're not going to be able to afford like any given time you know and it's only going to get worse How do we look ahead and you know start planning for some of these things? Um you know the this stuff right here is the bandaids uh to to fix it. It's not to resurface and replace really it's that the way that even your your budgeting stuff that we're doing is to do those bandaids. How you get your roads on those roads.

So I think the difference though is the cracking is the band without it. getting blown out and everything else starting without

deal because it's a rental fee for the machine. We buy the material and then we actually say something to what started out even if we could find that we have this 25% fund.

Well, again, we need to develop that and that's not I'm not inflating any numbers in order to have more money to put in at the end of the year because we are, you know, maxed out with what we're trying to do. But if there is anything left over, obviously, uh fund balance and then if we could have another line item that has matching These are outside of our general fund, our 101. This is a different one. We do have some fund balance in our major and local roads as water as well as water and sewer. I'm not saying it's much, but like we can't do all of our repairs. And so, we really need to and that's again something we're going to be talking about on Tuesday is about how how do you want us to prioritize some of these things? Because um I I I can show you the roads reports. I'm getting some of it dated information. 2018 was the last time we did it. OK County has an updated pacer.

Yeah. And and so when we did it at 16, we had green, yellow, oranges that were like, okay, they're decent, right? Um most of Holly at this point

is from when you brought up the point, it's all I'm gonna just real quick I'm going to pull up a pavement condition map from Simcog so you can kind of see our uh if I can pull up

while he's so we saw a huge increase in salt and obviously as road We're going to need more consideration. Same question as Jerry.

Oops. Yeah. So overtime is at $4,000. Same question I asked Jerry. Is there consideration to hire parttime employees instead of paying over?

I have a permanent partitionw So just as a visual thing about our pavement conditions. So the red ones are the ones that you know are even the yellow ones we need to repair, but the red ones are like, "Hey, we really need to repair." In 16 question.

I didn't see any wonder. buying everything. It's contractual. It's my employees with it for a good

There is no union contract. Correct. We're looking at doing some signs. Obviously, what blew that out was some of the placeual. So, we wanted to do an increase there. up on North Holly Road when we had that water break. We were required by Oakland County to have a lane closure and that was an exorbitant amount of money to have company and so you'll see further down I can't remember which budget it was. I'm looking for another trailer. I have one currently a trailer to Was it local road?

It was I think you added $6,000. So that's the exact difference.

So equipment vehicle charges that's where we kind of build back to ourselves when we're talking about fuel and such. We are charging ourselves our own equipment to show depreciation of the like costs as well as fuel usage and things like that.

That's a wish that's on local. Next you'll see for trees you're going to see a contract increase everywhere else in order to make that contract

because with this contractual increase we Instead of giving them two guys, a chipper and a dump truck, they did it all. It's much more time effective.

Administration. We have RP. Yeah, we have to decide where we want to go. And that and that's going to also reflect administration fees and charges and all of that, too. the contingency line item. I need we need that that may change. Um I think that was kind of a uh we'll have to revisit that one too.

So that's quite that's a huge number. Well, again, it was zero in, you know, a previous year and then, you know, I think that was as we were having to do journal entries and things and, you know, like correcting things. That's what the contingency was there for. Let me look when she went to put the budget into the system. Okay.

Again, you'll see an increase in operating supplies for manhaving. We passed by debt services 905 debt services. It's a TV. We're going to cover those um at the next session when we all the debt, all the the debt calendar that we had in the back where it says like all of you know our water bonds, capital debts and stuff. We're going to cover all those at once. Um, so training, you'll see we did a zero because what we're doing would like to move that 500 over to our train. I just need to be able to do generalized training notific.

So operating supplies went up for manhole covers, catch basins, So our our project costs and that's what we wanted to to discuss would be some sort of paving spot whether it's internally or externally with $30,000

and I I Just want to make sure that everyone at home understands everyone you know like when we are talking the the local roads uh major roads um uh water sewer that it's completely different than our general fund which is police and fire and all those other things. So when we're talking about our special assessment if we increase things here that doesn't mean that it's a reflective on your on the general fund side on the 101 the police and fire. So if we're doing things here it would be into our fund balance and these other things. So just don't I don't want people to conflate the two that when we're talking about any increases here that it's well it's two separate conversations is our general fund versus this if you were to do external

internal I don't know we have we'd have to do ident obviously even so and I'll give you a example because we're sorry that same issue that they can't emergency hot I think There's a little less risk with the hot box because we actually maintain we're doing that work anyways and it actually gives us less risk with the

hotisk. But it's a less of a risk than it's a risk mitigation factor. Yeah. Quick question. I know when they were talking about the parking lot over there behind the grant. Is that something? They're not going for Well, they're not going for grant. They're going for uh congressional funding. Have we thought about doing that for ours?

So, yeah. So I submitted not so I I submitted three for us. So I submitted for uh it wasn't for so I asked what they they basically said roads probably won't get funded. So I submitted for our lead line replacement program. So for $2 half million I requested for that for not only from I requested that from Slack and I request that from MLAN as well as our financially distressed uh cities, villages and townships. I will say with that the FDCBT one that uh I'm I'm encouraged because they kept going. They said, "Hey, we need some more information about this next week." Getting the information. Hey, we need more information about this tomorrow. We get them information. We need this by 10 a.m. today because we're making decisions. So, we were in like the discussions for the whole time for that. So, we did that and we did that for our leadline service replacement. We did that for our Morrison Street pump uh replacement. We did that for I did one for our uh the ladder truck. It's kind of a standing one which is always asked for and then I also for slot I also asked for um a uh CDBG related one in regards to depot like basically $2 half million essential or somewhere around there for all of the depot stuff. So you know and that's kind of just a hailmary pass that was the priority three out of all priority three or four priorities that people say that you are working also just opened up I believe which is a local local program so we're actively looking at trying to get together and Danny and I next week are meeting and this is not money but as far as help with the process for our lead line. We have to do this as a requirement. He's got us involved with the EPA with the get the lead out program. Uh we have a kickoff meeting with them next week where we're going to sit down and like go through all of that. So hopefully like they can help us navigate through this process, identify grants, these

things. They're not allocating money, but they're allocating the things that we don't have as far as resources as um you know, the subject matter expertise, how to navigate some of these problems that other communities have faced. So we're really glad to be part they they they have accepted us as a program within them. So the grant that the DA is partnering with. Yeah. So they're put in for parking lot and you put in for line replacement. I put in for three. I put in for a lead line replacement program. put in for a fire truck or a ladder truck and I put in for um the uh so

not necessar I mean like everyone's competing for federal money but they're different funds okay they're coming from like so like for example our request for lead line replacement isn't competing against um the um the depot because the depot is going for a CDBG funding line item while our lead line replacement might be underwater uh improvements had a lot Yeah. So it's just really where where they want to uh you know different buckets that they might be pulling from.

So you said it might be 13. Any other questions you guys want to stay for? What's that one?

I I am always on the hey, let's keep soldiering through because it gives me more direction and time. Also, I have to keep in mind, um, I want to be respectful of the staff time. I So, Danny's partner Danny's partner's birthday is next weekend, so I would like to push through his stuff as much as possible. If not, it might be just me or he will be here with an angry partner. I don't want to be the big ones that have changes like as far as operational cost.

Would you like to just at least broadstroke like let's just go through broadstroke because retirement know I don't need you to justify and if and if people and they're as they're reviewing it because I know that you know you didn't get a lot of lead time on this. If there's specific items you know I can still get you know I can that are asked of me or Danny during the week you know I can bring them back and and you know and answer them even if Danny isn't here. So winter maintenance operating supplies seen increase for salt cold patch uh equipment and vehicle charges that's where we charge ourselves back but also I need plows for trucks.

That's so we have blades and those can go do all of our major local roads in order to do our parking lots and our dead ends. We need plows on both

our traffic services traffic services operating supplies. We need some more signs. local. So I mean that's where we're really struggling parking lot stuff like that. Uh the equipment and vehicle charges where we had our trailer. I have questions on that.

All right. The sewer sorry sewer's new line is enormous.

Yes. And we're going to see a man. So obviously unprecedented rainfall we just had as far as um and our to give a little perspective um where we want to be on our uh sewer pusher and correct me if I'm wrong. I'm going to really butcher a lot of this is we want about 1 million gallons is about where we want to be. We can push up to about two million during that three. We can push up about three during that during that period we were up to about six like sustained and so all of the benefits and then engineering services obviously operating give us a summary instead of refer

um yeah I will a lot of the increases you're going to see are just due to inflation I mean we had to uh this is collection correct

uh y I I will talk engineering services real quick because that's a huge one 125 from a thousand so part of it is uh the reason that we had a lot of this um excess uh is that there's INI there's intrusion into our system where we would ideally have a closed system And so we want to work with our engineer with our engineers in order to determine where some of this is happening, whether it's flow meters, whether it's smoke testing on some of our systems. There's many different ways we can go about it. But if we can identify that and we can seal off a lot of this, then we will then it will preserve our actual system back at our wastewater treatment plant uh to prevent it, you know, going forward. Correct.

Yes. We had a surprise visit from our district engineer at the wastewater treatment plant right before this happened and we talked Tim and I and Tom we all had a meeting with our engineer about identifying problems within our wastewater treatment plant you know where our bottlenecks are and all of our problems we had this meeting before we had surprise visit so then we had this surprise visit from our engineer and he basically said I don't understand why you want to spend money at the plant when your system seems to be the problem you have So with that being said, it seems like

it's intrusion into the system like so yeah. So if there's water in our system or or runoff that we don't intend to have so whether it's storm water or whatnotally hooked in some pumps in that contributes. So I'm trying to frontload this in the fact that we're going to see our engineer probably start to crack down on our so this increase would give us money to be able to start doing some studies flow testing smoke testing within our system to identify where our question is analytics on Tuesday Y so they're going to talk well they might not know about like the engineering studies and things but they do understand we have had like conversations about like when we're done at project costs and we're talking about our pump stations. Uh how many pump stations do we have? TW

13. And how many need to be replaced? Three of them right now. Three of them right now. But that and probably seven within the next you know a few years. And so that is reflective of one pump station being replaced. Uh we got to a point where we were shutting off. I was going around we were shutting off and using them as storage because we were getting to a point

we didn't have to do we didn't have any violations. But again but this was we enacted our emergency procedures. This is why Danny and Tom and then like I like those guys uh at our wastewater um are unsung heroes. They've been there like 247 manning that maning that so make sure it it doesn't hit the fan.

No, not yet. There's another there's another insurance company because there were some major issues that happened with that storm and our pumps. So pumps

that's in a dry pump of our utility plant. They are not fully right now because we're really hoping that we don't have any other. So right now we are since we already have a plane open on that storm we are going to try to see cost recovery through our insurance. professional services, contractual chemicals, overtime, they're all pretty much related to the same issues, right?

Correct. So contract contractual is for our lift stations. That is our M1 pump program. It's $81,000 a year. So they come in once a year and they change the oil and all the lift stations. They go through, they check all of our lift station because we it's Kennedy's pumps that they specifically have. So we have question and charges.

Well, that that's why it's highlighted because um some of these things um we have to figure out our auditing service all of these in order to make sure that we have an accurate number. That's why I have highlighted I need to I needed to so some of our stuff like Lisa and I need to sit down um and have some of these conversations um and and kind of get some clarity on where we need to be for some of these. Obviously we have to

the reason why you'll see if I can April is project costs under under the uh wastewater system you'll still see that uh 890,000 we need to redo street that's why you haven't seen anything out of there yet or a lot of it is because they haven't construction which was already approved by council that's ready to go we're just waiting for the weather to break It is already so

I don't know.

Yes. There's not a way to not

wastewater treatment. 555. Is that

where Oh, we're skipp fund. Uh, yep. So, part time just trying to um So, the reason I have yellow here is because we need to um I had to have some internal discussions because we've had so much uh part-time that has been allocated to here over a budget. We're going have to do a budget amendment or some journal entries to correct it, which is also the same of our retirement. So, these are just I have to highlight it because these are um to act your projected out. I need to understand why why these are like that. And so, those are discussions Danny, Lisa, and I need to have um as far as why the partime So

yeah, that's refer

notes on that.

Correct. So engineering services is also we're looking at you know what kind of studies we need to have ready projects you know so if we could have money allocated in order to start having projects ready to go that's what we necessary items it question.

So, just real quick, just so council's aware, um it's not on here, but it's something I've talked about for a long time that we be able to split this between sewer and water, but instead of using our sweeper with a catch basin cleaner. We use that as our hydro that's designed for able to get through it. But if I were to be able to buy a single axle back, the back we just paid off and currently I have no more outstanding pieces of equipment that have and so we've already made the comm we would be able to use it in so many other functions.

Do you guys do things like that? Do you do wish like this year I'll wish for that? Yeah, that's why it

So again, we have a street sweeper with a catch base. Okay, it only has so much suction power where a where an actual back truck has a sewer cleaner on the front of it. I have a sewer cleaner trailer, okay? And it's a 3/4 in hose. We have a lot of problems sometimes getting through our sewer plugs where a back truck is going to have a 1 in hose. have a lot in order to be able to clean or address our mains, but also it's going to have a lot more suction power and maneuverability of the hose itself in order to do certain huge but it's very diffition service.

And I would just ask as you review these on your own time, you know, if you have specific questions, let us know and then we will try to address it. We'll we'll compile all of them and we'll address to the entire group. Yeah, we're going to get answers some answers on Tuesday. So,

lake lake improvement is me. Um all all this is showing is that so we are um for this one this was Aquaw what we were doing with Aquaaweed on the stiffs mill pond and the special assessment the money that was going in this actually has revenues in there going in going out um and because of what happened we are no longer doing that we're no longer be doing we've not we're no longer doing the special assessment it'll be over on the county side to do if they wanted to do a special assessment for aquat treatment or how we going to do because we don't know what it's going to look like, how we're going to treat it, how much it's going to be because it's more surface area. So, to do that responsibly, we're just holding fast on that right now, not doing anything with uh the special assessment of wheat treatment um for this year um and determining how we're going to proceed with that with the county going forward.

We we would have already voted on it, which we haven't done. Right. Right. I just like I don't know how long for them to do the level thing. So we don't know what the Aqua cost would be because of the surface area that's increased. I see.

So like rather than a $5600 uh expense, it might be 30 grand and that would increase the special assessment to all of the people in the surrounding area. I I I'm not sure like but we haven't done any of these like things and again since county just voted on taking over the legal lake level. Uh we kind of want to do everything through the water resource commission. I don't think it's very

well back up over Uh but I think it's we continue the conversations on your Tuesday agenda. There's going to be discussions about um uh doing the legal legal lake level study with them with uh the engineering for the dam that kind of stuff. I I foreshadowed that uh earlier when I was commenting I think we need to do anything like that now through the water resource commission. So if we want to continue doing that uh this treatment that we do it through that uh through that organization and perhaps well we can discuss perhaps later I don't want to say

all right we can at home Can I do that?