Planning Commission - Regular Meeting

when 16 days.

All right, it's on. All right, good evening everyone. Like to welcome everybody to the village of Holly Planning Commission meeting for November 19th, 2025. Um, if we could all stand for the pledge of allegiance, please. allegiance to the flag of the United States of America and to the republic for it stands one nation under God indivisibley and justice for all. Thank you. Can I have roll call, please? here. Lacy

here. Cross here. Everly here. Here. Mr. Chair. Uh we do have [clears throat] Miss Lacy who was asked to be excused and she will also be resigning for the board and also Okay. Thank you. And also Richard Kinnman was asked to be excused also. Thank you, sir. Uh could I have someone make a motion uh to excuse uh Miss Lacy and Mr. Kinnaman? I'll make a motion to Mr. Kacy. Second. All in favor?

I. Any opposed? He none. So excused. All right. Uh, approval of the agenda as revised. I'll make the motion to approve the agenda as revised. I will second that motion. All in favor? I. Any opposed? Hearing none. So moved. All right. Looking for an approval of the minutes from September 24th, 2025. And just before we uh have a motion or any other comments, I was not there. I was absent. However, evidently I closed the meeting.

So, we need to amend that. I was not there in closing the meeting in spirit.

I'm not sure. Pardon me. I missed it. No, the very last item where it was adjourned, they said I adjourned the meeting, but I was not there that time. So, that needs to be amended. Other than that, I wasn't present, so I don't know about the rest of it at all. Probably was Kinnamon then more than likely. I'll move to accept the minutes as um amended. We'll second that. All right. All in favor? I. Any opposed? Hearing none. So, uh, approved as amended. Can I get a volunteer to read our statement of purpose, please? I'll read it.

Thank you. The mission of the Holly Village government is to enhance our community's quality of life. Our organization strives for quality services, responsive action to citizen requests, and a cost-effective government. We promote citizen participation, proactive decision making and environmental quality. Most importantly, we shall always serve the citizens of Holly. The village of Holly will be a prestigious historical village that is a green residential oasis from the city and the center of commerce and activity for the region.

Thank you. All right. Uh moving on to item number six on our agenda. um public comment. If there's anyone in the audience that would love to come forward and um talk about anything that they would like to, they have four minutes and step forward to the mic and state your name and address, please. Hi there. Just to double check, my name is Amy Ray Ray Y at 108 College Street. I just want to double check that this is with regard to the what pertains to the agenda. Is that correct?

Uh your comments can be about anything and we prefer it not to be about things on the agenda until we're discussing that item during that time. You can also uh come up and speak uh regarding that item. Okay. It's specifically regarding the item. I just don't want to miss that time. Not a problem. Thank you. Anybody else? All right. Not seeing anybody else. We'll uh go on to public hearing. We need a motion to open public hearing. Make a motion to open the public hearing. I'll second it. Roll call, please. Cross here. Here.

Yes. Here. Yes.

Yes. Public hearing is now open. Uh the public hearing is uh regarding uh uh item number 2025- Z002 consideration of the proposed text amendment uh to the section 157.008 also section 157.071 section 157.072 section 157.076 076 and section 157.130. Um these are all additions into the chapter 118 regarding short-term rental titled uh number six for business regulations. So basically what that really said in a nutshell is uh we are looking to consider um some text amendments made to our zoning ordinances regarding short-term rentals. Uh it has been discussed at uh several other meetings and now the language has been finalized and uh we're looking to actually uh consider it as new business to move forward with the amendments.

Mr. So I think that's title 11. Title 11. Oh, it is an X1. Sorry. No, I just want to make sure. It's not a be. So if anybody the public have any comments regarding that shortterm rental

I just wanted to give a brief synopsis because I'm not sure if I don't think that anyone who's on the current uh planning commission was around in 2014 or 15 when my mom applied for her bed and breakfast short-term rental which is different than an Airbnb. um she had to come before the commission for five months, provide two inches of documentation and thoroughly be inspected and all of that. Um particularly that she would not cause a parking problem on College Street. So, um it was it was really a heated thing and a lot of people were actually really against it. But because my mom's bed and breakfast was doing great even by year five, it was really that because of that success that it was deemed safe to kind of bring another business onto College Street. So, um, I just want to say, um, that I'm not sure if people do know that Michigan law has real strict guidelines on bed and breakfast, that the homeowner must live in the residence, that it's designated to a certain number of rooms. Breakfast is served in the morning in my mom's case, uh, by a culinary graduate, and it's a very handson PR for Holly situation. And so my mom's guest book um actually has morphed into like a signings of yearbooks of their entire love of the house of my mom of the experience. So I think there's a lot of confusion in the marketplace. You can have a bed and breakfast by Michigan law of course abiding by you know mom has her business license that's good for the end of time basically. And she had to get the zoning actually changed to R1B which um follows the land. is part of her deed and I don't know if anybody knows that and the as she's actually has the house up for sale that's an attractive situation for anyone who purchases the property because that zoning is permanent so uh R1B includes

realtors lawyers at like um accounting professionals there can be other businesses in as long as it's okay with the village of Holly and the new owner would have to take that up um it's definitely not a situation she well before I say this, I I'll finish up. But she does have one room that she lists on Airbnb. Airbnb is a platform. It is not. It's a business model, but is definitely not a bed of breakfast. So, she uses the platform for only one of three rooms. So, I hope this is this kind of enlightens anyone who might be tuning in or this board or whatever. And it was very difficult for her to get that zoning. And she could not do a bed and breakfast any other way. she had to get the zoning. So, um, as a result of that, um, I guess, let's see if I had to say anything else. Um, I think that's about it. I'm sorry, I'm kind of blanking out, but I might need to make some further comment later, but I think that, um, it's I don't I don't ever hear even the new generation of kids who might come in thinking it's novel to stay at Mom's Place during the Renaissance Festival, um, they keep on saying, "Oh, we love this Airbnb." we say it's not an Airbnb, it's a bed and breakfast and the two are very different. So, um just wanted to kind of educate you all as to the history. Mom celebrated her 10th year and we believe her final year as a bed and breakfast and um but yeah, it's been very very successful and I we would hope to be a resource. No one reached out to mom. She's the only licensed bed and breakfast in Holly. So, we're here if you need any further information on

and before you leave, could you also restate your name and address, please? Absolutely. So, my first name is Amy, last name is Ray, R A Y, and the address for the Holly House in bed and breakfast is 108 College Street. And my mom is the homeowner and the business proprietor Mary Ray.

Thank you. Um, only last thing I would say is um that and I might get up to speak again, but all Airbnbs, no matter how far they are from downtown Holly, should be allowed to be part of the DDA because we do so much PR for Holly. I mean, we have to know everything that's going on and we give recommendations and people come back and we talk about it. mom uh because she wasn't in downtown was never allowed to join the DDA and I think that was a loss to the DDA but we've done a big PR job for Holly just the same. Thank you. Anybody else bring public comments? I have a motion to close public comments.

Give a motion to or public hearing, excuse me. I'll put forth a motion to close the public hearing. Oh god, please. I'm sorry. We talked about numbers, but the mic front, please. Amy Ray at 108 College Street. We have numbers here, but the airword Airbnb doesn't apply doesn't isn't shown here. Would you like for the record to say exactly what these changes are going to be for people and to this community? because I think that a lot of people are waiting to hear exactly what that information is and it's not here. I believe that document was available for public viewing. Correct.

October 14th at the council, right? I picked up the information today from the village and it was still cryptic. We have absolutely no idea. It's on the village website. Okay. For the October 14th, right? Here's the deal is that your office folks don't have that information and I specifically I called the office never got a call back and that was six weeks ago. Um and so this I apologize it's not a back and forth between you and I dialogue right to let you know that the agenda and all the agenda.

Okay. But that doesn't serve the purpose for the public at this time. And the purpose for the public is to know what the numbers stand for. And I think that that should be stated because no in no way should there be a closed hearing or a vote or something like that on just numbers where it doesn't even say Airbnb and people don't know the difference between a bed and breakfast and Airbnb and it's not up for dialogue. But it is the numbers represent the sections in the zoning book. Yeah. But I think that they should be spoken out loud. I think the public needs to know what those things are. Thank you. All right, moving on with closing public comment. I'll move to close. We already have a motion on the table.

Oh, yes. All right, we did. All right, so roll call, please. Yes. Yes. Christian, sorry. Yes. Yes. Yes. Did I? No. Thank you.

All right. Uh item number eight on the agenda is old business. There's nothing underneath that agenda item. All right. New business is item number nine. And new business is the uh consideration of the 2025. Yeah. 002 Consideration of proposal of text amendments to section 157.008 section 157.071 section 157.072 section 157.076 76 and section 157.130 and the addition all this to be addition to chapter 118 and the short-term rentals titled 11 of business regulations. All right for comments from the commission.

I think it came out pretty much like what we discussed. Yes. I I guess I do have to her comment about the bed and breakfast being licensed in the state of Michigan. Jeremy, can you speak to So I can tell you in our ordinance, bed and breakfast and short-term rentals are two separate entities. So bed and breakfast isn't really a topic of discussion this evening. We're talking about short-term rentals. So for this particular business that was brought up this evening, it doesn't fall under the criteria of the amendment or the ordinance that we're discussing this evening.

Okay. I kind of thought that's what we had.

But I do have a question regarding the comments uh where the they have a uh bread and breakfast. All right. Existing a licensed facility. They then if they are using it with in combination of a short-term rental Airbnb or so such then they would have to also apply for that underneath our ordinance. So it's two separate things, right? If it's a bed and breakfast, it's a special land use. We only have the one, as Miss Ray stated, as a breakfast. Everything else is either a longterm or short-term rental.

But what I'm getting at is in regards to them per se using two different structures within their building. Does it then require the inspections and things from our short-term rental inspections and requirements? I apologize, Gary, but I don't understand what you're asking me. I think I think She said one of their rooms they're using as an Airbnb. She just disclosed it on the record for the first time. We were not aware of that. So that's information new to us.

Well, I'm I'm trying to ask for her benefit so that if they're using it as an Airbnb also, would they have to then follow both regulations in the bread and Memphis and Airbnb? It's my understanding from what she stated is that they're using the Airbnb platform to rent rooms similar to how they rent rooms probably as a bed and breakfast. It is being rented in the same kind of manner just it's living on that platform. Sorry, you're you're staying you're using it as a bed and breakfast but you're also advertising through a platform Airbnb.

Correct. Yeah. Um, Airbnb is just a rental platform, right? It's not a it's not dictating or changing her use. The use is still a bed and breakfast where people are still renting rooms. They're that are just utilizing that website to rent the bed and breakfast room. So, no, it's not the same as short. Gotcha. Thank you. [clears throat] Sorry. Did you want me just to go over these changes briefly? Question. Sure.

Okay. So, we were tasked to work with this group uh to amend the zoning ordinance as it relates to short-term rentals. We went through several meetings and discuss these topics. And ultimately, the planning commission determined that the short-term rentals should really live outside of the zoning ordinance and be regulated with an annual inspection and permitting process. Uh that will then live in the general ordinances and that will be um approved or has already been approved through village council. Ultimately, really the changes that this group is made making tonight are recommendations to changes to the zoning ordinance that [clears throat] excuse me, remove those conditions for short-term rentals from the special land use and just allow them in the zoning districts as permitted uses when they meet the requirements of those new standards established in the business district. [clears throat]

Thank you. Any other questions by anybody?

I think it was good work. It was good team brought something to it. It gives us a it gives us the the power the authority to regulate it, keep track in business licenses just like any other business. All right. So, do we have a motion to recommend the text amendments back to council? I'll make a motion to recommend the text amendments to back council. Second that motion. Roll call, please.

Yes. Yes. Yes. Yes.

Yes. All right. Moving on to item uh item 9B is uh numbered 2025-00003. Consideration for lot split for the property located on Graange partial ID IH-1-27-151-021. I don't know if you would like to speak to anything of this.

Sure. Um, basically your zoning ordinance requires that lots are actually approved by planning commission or the zoning board of appeals, I believe. So, that's why you see it on your agenda this evening. Uh, the applicant is looking to split the par parcel that's in your packet that is currently vacant. Um, basically creating a new parcel that will be on Green Hall Road for future development as as as well as a parcel towards the back that will be also for future development. Um, within your packet, we did include a chart uh that details that both parcels as proposed this evening uh do conform to the ordinance standards and that we uh recommend approval of the requested splits.

Okay. Yes. I did notice uh for the don't know if they actually let me look my agenda here the sliver that is left for the grain hall for one of the parcels uh for access uh I see it does meet the minimum requirement barely um my question would be on the ashalt road going behind the Is that a true road or is that just like a driveway going back there?

I think the applicant can speak to that. There are also plans for the rear parcel to have an access through the new developed parcel as well that'll be over on Grange Hall. The sliver of frontage on Grange Hall for the rear parcel is going to be utilized for easements only and utilities. But the applicant can speak to the access. Yeah. So that access road that address please Mike Mills. Okay. Uh which address do you want? [laughter] I got a lot of the right name. You're local.

Uh Mike Mills. I mean this I mean Green Shaw Road vacant land. Um I mean we can go 105 Railroad Street. So yeah, we've got u a buyer that's interested in placing a building in the front on Grachaw Road, which would have then access to Grainchaw Road. Um you know, per MDOT or or Oakland County Road Commission. The sliver on the property on the east next to the tracks would be strictly for easement, sanitary, gas, electric, you know, water. um the road that comes from Apollo that runs behind the bank, the Wendy's, the Taco Bell then would continue to the east to the end of the property which then would access access to the new business in the front and had access to the little uh building that would be u I guess on the north side of that access road between the detention pond and the property and

all right. So you're saying that I didn't Google it but that has a road name by it's an access road. It's not a So that's why we were required to have the 35 foot of road furniture on Grand Road, which gives us the address on Grand Road for the back property, but the access to that property will be on that access road. And that access road is then co-owned by who? I'm saying that's an easement road. I I don't know how Gary Wolverton set that up uh when he sold that, you know, when he sold this. But I mean that's I mean it's being accessed uh into the bar. It's being accessed into the I mean, I've used it myself. No. Yeah. So, it's accessibility road to access.

So, that's what I was trying to figure out. Is there a legal ownership of that that could inhibit, you know, at some point saying, "Well, wait a minute. We're not No, that would be a shared That's a I think that's considered a shared easement. I'm sorry, I the access road I think is considered a shared easement road. I mean, I don't know the term proper terms that

that's titled to all the property owners in that parcels. Yeah, we're still trying to work with the W state uh to get that language where all that easement is recorded, but we haven't received it yet. So, we were hoping to have it tonight for the meeting to give you clarity on that. Um, but for this particular project, it meets uh that requirement. Right now, if we were looking at the site behind it and looking at that access road for that building, that would be a different topic, right? But Today's we're looking at the lot split for the front half of the GR and then the sliver the 37 ft sliver that's on Graange Hall

that's an ement. Could it be used for access legally? No. So you're asking us to do a lot split where the second lot could potentially be a dead non access. No. That 35 foot of frontage would allow access and that's the idea why we have 35 on the east side. Yeah. I thought you just said that was for utilities. Well, that's what we chose to use it for, right? We're not using [clears throat] it for access at this point, but it could be. I mean, if that if you're going to push my hand to that point, yeah, I will put an access road down that, too. That would be the entrance to the back property. We're not going to lose that back property on that. That's Yeah, that's why I'm trying to make sure we're not landlocked at some point. Yeah. Well, we got to know we're not landlocked because Yes,

that's a pretty big deal. Um, you can add motion of potential approval, you could always add a condition that the applicant record easement documents related to the two parcels, right? So, if the intent is for the new parcel on Green Road to also provide um access to the rear parcel, which I believe it is, then they will need to have easement documents between those parcels. So, you can make you know your motion of split contingent that easement documents between the two for access are written and recorded with the

working access for both part that needs is what you saying now is that even we could put that but if Mr. Mr. Mills has indicated that he could put a road on the east part of the property. Well, I agree, you know, but could doesn't mean and from our standpoint legally allowed to put a road there that he has access. That person does.

Yeah. It's really in his best interest to make sure that when the lock split's done that he has legal binding documents as part of that lock that allow him to have access to the rear of his parcel through that parcel himself. Ultimately, if something were to happen with that back access point, he still wants to have access to his new second parcel. So really, it's in his best interest to make sure that there is a access

easement for the rear parcel through that new. Yeah. because heaven forbid something happened or you're not able to find those access agreements between that road to the back parcel, you want to protect your second parcel and make sure you have access through that new. Okay. So, I would suggest working with your engineer to make sure that the legal descriptions include access

and I have a question and maybe it's in the documents but that area over there um has not been kept the roads and the you know everything's kind of a mishmash and falling apart. If it rains it's all flooded. So do the Eastman documents say and you will maintain the road at a certain level? It depends on how they're written and who writes them. Like if you were to create a brand new road today we tweet and split it off and it'd be a private road with multiple parcels on it. you would probably typically write a lot of language into it that includes who's responsible for maintenance and all of that older ements. Sometimes those things were not brought through and were not included,

right? Sometimes there is arguments about who should be maintaining it, but ultimately really that comes down to those entities utilizing it probably going through legal action to resolve it. But in this case, I think the applicant probably wants that extra easement through in reality then he would just be making that easement for parcel A or parcel A going through parcel A's property into partial B's property as an easement. Correct. That way he has complete control of it. Yeah. So that in the future that parcel A could not block off an access point to parcel

and uh we have seen some concept plans and there is a connection. Right. And so you just trying to make sure everything's clear for everybody. Yeah. One question. Yes. Um so regarding that point of if it was being split up or created right now in the ordinance it does say that uh there is um uh let me see the and other such actions which would be reasonably required under the provision and scope of this section if the land were being initially platted. So my understanding of that is it could require require stuff. This is not a it's not yeah this is not a plan just a split.

This is just a meets and bounds. So I think that this is for partitioning or division of lots outlots or other parcels of land in a recorded flat. This is not in a this is a means and subision plat is typically like you're going to see a legal description that says lot 23 of some fancy name for a sub.

All right. Uh, last question I have, if no one else has any more right now, is the pond back there. All right. Is that pond being used and or considered to any of the other adjoining parcels as retention? Yes. Probably as naturally naturally, right? But I'm saying if the other parcels that he doesn't But, you know, ultimately that parcel B is owned and that detention pond is owned by me.

I allowed Taco Bell to access my property to to use that detention pond. And I've got it and we've got it in we have got that written that parcel A is going to use that also. There will be an easement through parcel to make sure that that always in the calculations for everything that is adjoining all the other parcels, not just the ones that are in front of us at that time. There are no storm sewers just so you guys know that's why we have sanitary sewers but we don't have storm.

I would probably include that as a second ement related document that should be legally filed that par and share storm water management practices as well. Does they have any issues or any worries about being able to hold the water from the new is those calculations will be reviewed when a development does come in. Um right now we're just talking

and that and those have been calculated for that entire piece of land. When I originally bought that land, it was going to be used for something else and we had them calculations provided that that detention pond was adequate for that piece of vacant land including the Taco Bell andor the Wendy's. I think when Mr. Wolverton put that in, it was calculated for that whole that whole property. So very good. I assumed that but it's like I just want to make sure it was talked about. That's all my questions. I think I think it's great. Thanks for keep building. Do great work. I appreciate that. Thank you. My hairdresser is dying to know who's moving in. [laughter] It's a credit union.

I told her that much because it was on your application and it got out. I seen somebody got it out there. So I I already seen it. She says text me. Text me when you know who it is. Everybody wants their favorite restaurant, but nobody wants to build a restaurant. So, is there any other comments or questions from the commission or do I have someone that would like to verbalize a motion?

Well, I guess my question is um maybe for Ro is um with what we have in front of us, can we approve this pending? Um he talked about adding another split through the parcel A. So, So you would be approving the lawn split conditioned on the creation of easement documents related to access storm water management and anything else that comes up during the development process. Sorry. [laughter] All right. Anybody else want to give a set or you

want it? You would be um recommending the approval of the lock condition on easement documents being created uh and for access access storm water management and any other necessary easements that come up I'm sure Carol got

I'm gonna try I I'll make a motion to recommend the lot split conditioned upon easement access that includes storm water management and access and access any other and any other easements necessary. I will second that. Roll call, please.

Cross. Yes. Yes. Yes. Yes. Yes. And then that motion. Do we need to change the one word by saying approved versus recommend? It should have been. Yeah. The wording should have been approved. Yeah. You're the deciding to restate the whole thing. Everybody understood it to everybody understood it to be approved. So if we could change that word to approved. Approved. We all voted on approved.

Okay. Everybody good? All right. um discussion regarding the zoning map. Uh the zoning map that was put into the packet, is that just the updated one with the corrections? So, more than anything, we just need eyes on this map to make sure that it is correct. The reason we're asking that is because we were working off of a very overly copied and scanned map where the colors were not the hard for us to sometimes decipher if we were coloring them correctly.

Okay. I guess my question would be I I understand what you just said. However, do we have uh old ones to compare to to where we had things colored wrong that needed to be updated and changed? For instance, the coloring of the uh apartment there on Maple. Uh there was another one that we recently discovered here. Uh oh, where the heck was that one at? That was quil shop. The quilt shop was

really, but we were asking the board to assist uh myself and Amy uh and any other properties that they may have seen. Uh it's a very intense document. We understand that. We're just trying to get additional eyes on it. That's why we sent it out before to give you a little bit of time um to help us uh with this project. Uh because as soon as you know we to look at this and approve it. Lo and behold, uh we find one we missed, right? And then we have to come back up and do a zoning map amendment.

Is there a possibility that other than us having discussions of getting this as a PDF or JPEG where we can actually blow it up and actually see it? Sure, we could do that. We can send it as a PDF. if we could send that where everybody could zoom in and see if there's any areas that stick out to them that uh because to me especially with my bad eyes looking at something this small is very difficult to even discern I agree with you sir anything so we can absolutely uh table

postpone uh it's really just a discussion so we can add it to the next add to the next agenda and in the meantime we'll create a PDF of this and send it out to all commissioners uh and the next meeting we would expect maybe some more dialogue on it to make sure we can release this as a public document. That would be great. So we we did make all of the changes that were related to resonings that have occurred since the map was created some time ago. Um and then any of the parcels that were coded incorrectly is probably ones that we should have a public hearing on.

Well, I believe And there again, my eyes are not what they used to be. Um, there was some zoning changes on Oakwood because of the multi- family homes that were built there and those all look green to me by me looking at this map. That's a great catch. Nope. And this is why we were want to bring it to the board, right?

I [snorts] have another question as well. I mean, considering Mr. That was going to be something I was going to ask. So wouldn't that require that? It won't be res

but maybe this is just to help educate me a little bit more like multifamily res that's going to be like your apartments your condos anything that's like a larger density but that's what I'm saying it's a multi-enant building it's not resum It's like a office building. Yeah. Okay.

Yeah. And if he decided to change directions and possibly do multif family, he would have to come in and ask for

one thing [clears throat] that's not accounted for road. We've got the high school. That's another one of those islands. That's right. Catch. Yep. We'll add that. You got the water tower up there in the northwest [snorts] corner, but the dump. Oh, well. So it's kind of like there's something right here. Is it one or few? Okay. So that's what I'm saying with with blowing it up, it's easier to to seed things.

So I guess another question I have is schools. We've got the school as an R1A, but all the other schools um are R1B. So, public schools and public institutions uh do not have to conform to zoning requirements via state law. So it really honest

when I first got this I had looked all over but I didn't have a pen in my hand. Well honestly we're going to look at it again right and we'll send this so you guys can look at it in a larger scale but we really wanted to get the discussion going because this map is Right. We've needed an update for a long time. And it isn't until something comes up that we, oh yeah, this is wrong. You know, so I mean, when we found the quilt shop, that was like discovering something from like 1980 or something that had never been right on the map.

Well, and then you start looking at places like I might Bush Lake over there. um that multifamily residential that comes off of Grand Hall right into um Bush Lake. That's I don't know how wet it is, but boy, there could be a lot of developers or something in there. I believe that's where the uh um Yeah, I know what you're talking about. It's all drive. Yep. Off. Yeah, but on this map it's hard to see if that's

So, what we can do to make this a little bit is we can actually create a map book for you where we can break this up into quadrants so you can actually see it a lot bigger and then you can flip through it like a PDF and you'll be able to see it. That'd be great. So we can do that and get it back to Y. And then I guess if Jeremy has an old map that he could share with the group. I will. I have several look at you. Just right on void. Yep. I'll include that in the packets as well. Okay.

Any other discussions regarding the zoning map? No. Thank you. All right, that's it. Let's move on to reports. Uh DDA, no one's here. resigned. Okay. Uh when we get that official document, we'll make that recommendation. Okay. Go ahead. You're fine.

If she does step down, I know she's absent tonight. We will have to elect another secretary. Now, January, we usually do the officers. So I just want to put that on the commission's radar that that is something that we're going to consider also. Okay. Carol will have nobody that'll be able to sign her. So we want to select an interm's minutes if we have a meeting. I would recommend that just so that we can have it be official. Can we do that without the official letter from her saying resign

without getting too much into her personal business. Okay. Do I have anybody wants to volunteer for secretary? Oh, I'll do it. I got lots of There you go. Anybody have any objections? And this will be just an intermission. All right. So we would then recommend Miss Zly as interim secretary. That's right. Yes. Can we just do a yes vote on that? Okay. Everybody in favor? Any opposed? Hearing none unanimous. [clears throat] Thank you, sir. All right. Move on to council.

Thank you, Mr. Chairman. Uh the last meeting um I guess the the highlight I think for me personally was uh council decided to retain the services of a analytics firm um that will work to build they keep calling it their spreadsheet model. So allegedly we can uh we being the village of Holly can put all of our expenses, revenues, everything into this program and it can do forecasting for 20 years out. So this was a project that uh manager price um was talking to some other municipal leaders and he say hey what's the best thing you you found and we'll keep coming back with this name. I think that'll be a a big big benefit for us if we actually can do planning.

And I thought it was a good deal at $22,000 already deep into our stuff. I thought it was well. Okay. Anything else? That was short. Well, don't worry. I All right. Parks Commissioner. I don't believe we have anybody assigned to parks. So, all right. So, we're going to need to reassign that, but I don't think we even have anybody assigned anyhow. So, okay, staff comments. Want to start down here? Am I right?

Okay. Um, I'm gonna ask what's happened to our commissioner Christian. He is on our board. He is He is not excused. Um, and pardon me. Do we have rules about attendance? There are no rules I've ever found. And to be honest, he's a great guy. However, I he seems to be absent more than he is here. So, I would recommend possibly the council to uh consider uh talking to him or changes. Look for one Facebook. Look for two. So,

anything else? Other than that, I can tell you just a little bit of parks thing is that the Halloween was well attended. The parks commission did a great job pulling that off. Um, and uh, so the township there too, pardon me. I think the township was there too. And the township was there too. Um, and I can give you a quick dam update. Uh, right now we've collected we need twothird of the signatures of people who live on the bill pond in the village and on the back of Rose Township and we need about 5 to 10

and we just sent out a mailing to the people who own property but they don't live on the mill pond trying to get them and once we've got the two then we'll be able to turn everything over to the Oakland County Water Resource Commission. Our hope is it's a long process but we go before the um county commissioners and if they agree then eventually the water resource commissioner takes over they do all the studies and figure out what needs to be done and we pay the bill and pay yeah so it's in motion

okay anything else our newcomer here u Mr. Mr. Mr. Herrell, um glad to have you volunteering and joining our commission. Uh we appreciate it. Yeah, happy to be here. Very exciting stuff. It's an easy first meeting, so appreciate that. You guys didn't pick on me too much. No comments for me. No comments.

My only comment is that my excuse me, my appointment was set through December I believe that so I think that I am up for so April Brandon the village uh president will contact you directly for that okay I just didn't know how that process she reaches out to each member individually I think missly can talk about that she I think you were just recently contacted feedback Okay, denied.

I figured that was all Thank you, sir. Um, one item that to Mrs. Ray's point about um not having all the information in the packet. I've been vocal with other boards and commissions that we should have all of the I I think the information out there. Um it is hard to follow along when there are just a bunch of numbers and you don't know where to go. Um I don't think we need to have 10,000 pages in the document though. And that's That's part of the problem, too. So, if there's a way to hyperlink it to the different documents so someone can follow it, whoever builds the packet out, um I think that would be um good for our residents.

I agree. It's very if you're not familiar with looking through the numbers and trying to find things, it is difficult to to find, you know. So, um I agree. Anything else? Do I keep going? You can keep going. You can't see the damn it's almost 10. Okay. Um staff over here before I say anything. Happy to everybody.

Thank you. Uh okay. So I do have a situation uh that did arise over the weekend. Um, as many of you know, we had a hazardous situation spill. Uh, and during, uh, my several hours here over the weekend, I did come across an industrial site, uh, that was doing some site work, unpermitted. Um, I've been in contact, I have put a stop work order on the property. I met with the property owners this afternoon and they are, they were scheduled for concrete tomorrow. They have their storm water in. They have the gravel uh compacted ready for cement. However, uh I thought it needed to come in front of this board for site plan. They are agreeing to do that with the condition of that um they are going to create the entire packet that is needed for planning commission. However, they are in a state now where they do not They will be out of business until we give them their approval. As we all know, once a submitt is submitted to us, it can take up to I recommend 60 to 90 days. That will bankrupt their business. They gave me a signed affidavit today stating uh if we allow them to administratively uh they will make any corrections that row engineering uh discovers. in the spring. So, I talked to Tim uh this afternoon and because we have a meeting today with the planning commission, I wanted to reach out to each and every one of you uh and just check your temperature on it. We are a pro business community and we want to work with them. Uh they took accountability. They thought uh this was not malicious. This was not intentional.

They thought because they were ripping up the ashalt that they had and replacing with concrete was allowed. However, they did make some minor changes with some impervious surface. So, um I don't have the authority to wave that uh as you all have that authority to approve or deny site plan approvals. Um the business owner is being extremely cooperative and willing to do what is necessary. importantly for him and his business and his employees is to keep that business open. So everything was done good or the mistakes everything he did was in good faith. He thought he was doing the right thing fully. Hey, I'm sorry I messed up. Whatever you guys need to do, I will do it. I see I I see no reason to hammering a small business trying to survive.

And you do have a signed affidavit to that effect. I have it in my possession today along with the uh the order letter that he is being mailed certified mail. He did receive and deliver order, but we always send a secondary certified mail just for the record. So, I think we don't know tomorrow. I need more information. Wait a minute. Wait a minute. I'd be willing to talk about Yeah. I I need to know is is this related to the hazardous stuff? Okay. Cuz that's kind of where you started. So, I wasn't sure if they were related. That's how I discovered it. And what is this business? I mean, You making battery acid or is he It's AFCO at the end of co show. What is it? It's called AFCO.

And what do they do? They create uh basement stansion uh post. They've been in business uh my entire tenure here in the village of Holly. Uh I don't know when they were established, but I would assume 20 30 plus years they've been in business down there. Right at the railroad track. Right at the Why were they tearing up the parking lot? uh at they had gravel, ashvault, gravel, okay, and it got to be where the elevation was draining into the business. Okay. It was compromising the integrity of the structure. So, they immediately removed everything um to try to protect the structures. Uh and that's kind of when I stumbled upon it.

So, this is really about the parking lot surface. 100% parking lot. Did they change anything as far as um runoff or their drain? They added one more storm, but it still connects to the same storm. They just put an extra storm in their parking lot to help so it didn't pond. Okay.

My question would be, has there in the past to the commission's knowledge or to your knowledge, Jeremy, have we found or denied anybody this in the past for the similar reasons. In my 12 plus years here, this is the first experience I've had with this. I try to work with business owners. Uh if they are cooperative, I try to reciprocate.

If you know, uh I get met with resistance, then we take a different right. This business owner had came out Friday night at 9:00 at night when I called him from Sagenov. He drove down. We met on site. We had a discussion. I told him first thing Monday morning I was going to be delivering a stop work order which I did and we've been meeting every day since trying to come to some sort of compromise resolution uh but he cannot take or take deliveries or send out any right now because he's got a put gravel down

but it's still got to be removed saying there are but then we got two storm drains that are going to be compromised due to heavy semi driving up and down and over. Does he have a good record as far as being a good business person? You've not had runins with him in the past. They've always been cooperative. What's your take on uh uh potentially ask attorney Gilner if he approves of this? So I talked to Tim. A signed affidavit is a legal binding guy. So I mean my interpretation though is if he's saying he's not going to have money. No, he never He's not got money. We shut him down. Oh yeah, right. If we shut him down, he will go probably out of business and now we're going to have a vacant industrial building with a half develop.

My concern something is wrong, let's say, and then we're going to have to sue him to fix it potentially. That's worst case scenario, we have to fix it. Sue to fix it in c in certain circumstances like this, would a performance bond not be necessary?

Uh administration didn't recommend that. I think because of the signed affidavit agreeing to repair or fix any review discrepancies that came back from the engineer report. They were willing to do that. Like I said, we are trying to be a pro business community and work with business owners right around the holiday. I just didn't wasn't comfortable putting 20 to 30 people out of work. Right. I mean, we're talking about about the size of this building of concrete, right? It does ordinance requ one last question. How does that new storm drain impact does it impact anything?

It goes into the river. So it drains right into it.

No, I mean for what it's worth, I'm in agreement. I'm not going to put a guy that's been out of business that's been here 30 some years doing the right thing obviously very cooperative and willing to sign affidav I will do what's right anything dangerous we do we need to take a vote saying that we're going to accept the affidavit no I think if the majority of the commission is in agreement that we can continue administratively the route that we're taking is really doing things the right way and being very transparent. So, this is this is what I'm doing tonight for you guys. So, let's just say all in favor of accepting an affidavit say I.

I. Any opposed? Hearing none. Appreciate your cooperation on that. I would anticipate this coming January February. So I'll let them know that they can carry on with their in and thanks Chief for like proactiveness here. So I don't think many communities have someone like you that knows what's going on when it's going on and is out on chasing down drains at 9:00 p.m. at night. So thank you. I do have a couple more. Go ahead.

So following up on your request, the last time I seen you, Mr. There is enforcement action in place for 714. So that's about all I can say at this time. Premier whatever whatever the name

um we're working through that process right now. Not as cooperative as what I dealt with with AO. So um I don't know when we're going to see uh but I can tell you we're actively in enforcement now. Um one more update for you. Marathon as you all see are open. Uh it is on a temporary their temporary expires December 31st 2026. Uh what they are missing are the four EV charging stations on the west side of the building. Uh two light poles, one on the east side and one on the southwest corner. Um and then of course the righth hand turnlight. Um we have been in discussion with Oakland County Road Commission. This is a project that they're looking to do uh a a signal upgrade at the Graange Hall North Sagenol North Holly Road corridor and there had to be some easements recorded with Marathon for the rightway to be installed. All that paperwork is been approved and into the process. However, Oakland County didn't have the blueprints ready for the signal upgrade for us to put in the turn lane to where he didn't want to buy it twice. So, uh, administratively, we didn't meet in, uh, October, right? October. Um, so administratively, we issued that temporary cable on good faith. Uh, we didn't want to see that business sit there until the spring when decided [snorts] to do that signal upgrade. So, um we do also have a signed affidavit for that parcel that they will complete those items by the end of 2026.

Okay. And what is the dispensary? Uh so I was in conversation with them today. They are looking for a temporary CFO. Uh they are putting pavement down tomorrow and Thursday, Friday. Did they All that pipe underneath the ground they have there. It's in the U norththeast corner. What in the world? That's storm water retention. It's almost Did they rebuild the Patter? So it t it does tie to that. Okay.

I mean when you looked at those piles of piles Jim for a while thought maybe they were stockpiling stuff and then they were going to pick it up and you know transfer it somewhere else. So that was part of the big glitch in the first place.

Yeah. Uh the sag north sagenol camp with would take any more storm water uh on that road. Right. So we had to divert that to a basically a storage area and then it will slowly drain back into the soren drain. Uh which will tie which is already tied into Dollar General's parking lot where the source and drain access point is. But we had to they had to obtain easements. Uh Dollar General was being very difficult because it is a marijuana facility. Dollar General is a Catholic based. Uh so there was some legalities there we had to cross but thankfully everything has been approved. We're moving forward. Ashvalt uh will be down like I said tomorrow and Friday. Weather pending uh striping to take place Saturday. I'm meeting them on site uh Monday for temporary CFO. Uh they're working on the pocket park now. Um fire alarm and suppression uh fire alarm testing was today. Fire suppression was I believe it was Tuesday.

Um so it looks amazing. I mean as a new building right supporting marijuana activities but and is looking good. scooters. Uh their health department inspection I believe is Friday. Uh so they will also be seeking a full CFO uh next week as well. So pending the holiday with next week with Thanksgiving, it'll probably realistically everything will be first week of December, but um I am trying to work with them during the holiday week to get them open and ready to roll.

Well, merry Christmas to you. Opening three businesses. This has been major. Yeah, it's great for the community. I think all three of them uh are going to be fantastic. So, like I said, we try to be pro business. Uh but unfortunately, they are hoops that we do need uh hold these business owners accountable uh to make sure we're following our our ordinances. Happy to see all this stuff coming in.

He has one more item. I do have one last thing. I apologize. I have a lot today. Uh as you can see, uh I did hand out to you utilities director, DPW director Brian Clawson is retiring. Uh we are having a small gathering open to the public. I know it says private event on there. Uh but we are boards and commissions of course are are welcome to attend. I know most of you have had interactions with Brian. Um if you would like to attend, please. And of course, as Carol said, happy Thanksgiving to all. Thank you for the time. Sure.

One question. Are either of you familiar with the Metro Act and how utilities come and do work on our rights. That is more of a Brian. I know they ask him very work. Have my footboard with me. Okay. Okay. Is there something in particular that you want to talk? Maybe I do know the there's that cog show hole that uh it's been repaired and then all the ones up and down sagen all that one we had they missed one. Oh, which one? So I've I have reported a couple times uh on it's right on M right in front of place.

Okay. So we had our department had meeting we have it every Wednesday. Uh I know Brian and Danny were going out to check and that was the last one uh that they were concerned about. Danny says it was repaired, but he doesn't know if it was repaired to his statement. Well, it's a concrete square and they put dry asphalt on it. Well, that I think the last little patch they put on was probably hot, but it's still not appropriate. Yeah, even the curb they kind of like molded the wall to make a curve instead of cement. I know Danny and Brian are actively working on that. I can tell you though the cockshaw and uh hole has been repaired. I went by it this afternoon. I think going forward there needs to be some type of red as a place if there is available. Well, they blanket.

They do a blanket um shy uh for the entire village. It's kind of like consumers power AT&T. Every January they come into the office and submit those documents and it gives them carpal launch basically uh in our rightways for the year. So if they don't fix it so then we we cash in that sh and we fix ourselves. So we would there is recourse that would be a DVW utility director um directive. But yes, there that's why we make them put those bonds in place. Anytime you do work in the rightway, whether you're residential, commercial, contractor, you are required to have that permit.

So the last hole now right in front of the new dispensary, they have the cone there. Yep. That'll be it will be. The cone got knocked down. So is there a limit to how long someone could have the road torn up? I don't know if there's a limit, but certificate of occupancy will require that to be repaired. I think they're waiting for the ashole trucks to come. Yeah. And repaired all at once right when they're doing the parking lot is my assumption. But I can tell you that that is a requirement of their you the Thank you, sir.

The only thing I have is more of a question uh from what you can believe out of a newspaper or article. All right. Uh Groveland is going to be uh petitioning Holly Township and Rose Township to pony up uh $50,000 a year towards state police [snorts] with new building and things

coming in. Um my concern would be as a resident since village taxes uh also has township taxes and they're saying that this is uh needed for the state police post that's out here for this area otherwise the post wouldn't be out here um that they need to pony up and since we have our own police department you know but yet we're still part of the township you know wouldn't that be kind of like double dipping Uh, so my recommendation is Tim is very open. He has coffee with a manager once a month and he does quarterly town halls. My recommendation is either attend one of those or simply shoot him an email. Uh, he is very responsive. I I hope he responds quickly, but I can tell you he's

I'm sure this is all just now, but you know, it's sizable amount if it's an annual thing. I don't have an answer for you, Mr. But my recommendation would be All right. Anybody else? Moving on to the last or second to last item. Public comments is also open again. And again, still state your name and address, please.

Absolutely. Thank you. Um, first name is Amy, last name is Ray at 108 College Street. Um, it's been a pleasure to witness the expertise at play here tonight. So, thank you for all of the input and information. Um, and good news, I was able to get the information um, from another attendee this evening. Um, everything looks really reasonable and great from the perspective of um, someone who has helped um, with the I think the soul bed and breakfast in Holly for about 10 years. So, um, just wanted to say that. Um, and just a a few perspective pieces uh for the board um and anyone dealing with um uh the village staff and anyone who might be viewing this who's interested in starting an Airbnb. Um again, I do make a recommendation that it doesn't matter the location of an Airbnb, but they should be given the right to be part uh have membership with the DDA. um geographic should not determine that when you're actually hosting people and the events are what the people are in town for. It just seems like it would be a nice cohesive uh show to do that. Um the second thing is is that I'm hoping that as these 50 um Airbnbs are reviewed every year uh that the business names are also reviewed. Um we we had something where maybe someone other than me and my family might have looked at this as negative. We didn't think this was super negative, but uh my mom has been and has an LLC under the Holly House in bed and breakfast. She uh took it upon herself to do her own uh GoDaddy, you know, URL and her own she insisted on doing her own website. So, her uh you know, appearance when you Google a bed and breakfast in Holly is fabulous. Um at the same time about a year ago, there was an Airbnb that started on Barrett Street called the Holly House. the Holly House in bed and breakfast. The Holly House, you know, so it's kind

of like, gosh, that's really close. And my mom was a little upset about it because she just thought, well, then anybody who knows my reputation, you know, not so much the five stars that you see on Airbnb, but my mom has really great reviews on Google and that kind of thing. Well, gee, is it are people going to confuse that? But she's winding down after a really successful 10 years. Um really only 35% of our business comes from the business across the street because Holly is so fruitful in all of the reasons people want to come here. Um so many family reasons, that kind of thing. But reviewing the business names might be a good idea. I'm just putting that out there for consideration. And then also something that we had to work through that was unexpected I think and we flexed to it and it was um really cool. We worked with the Oakland County Equalization Board because you have to designate, I think, when people um I guess submit their application. This might be part of that, but you actually have to show how much of your square footage is dedicated to the business because those are corporate taxes. So, I don't know if anybody knows that, but so my mom, for example, we had another fresh walkthrough last fee, last February. 51% of mom's house, the guy said for sure this is residential. 49% is deemed business. Mom pays business taxes on that. So, um, we have always thought, gosh, there must be 200 Airbnbs in this town and we don't know if there, you know, so to see this go through is really rewarding and we always trust Jeremy's good judgment and and all of that kind of stuff. So,

that's part of our forms and documentation. Correct. Yes. Yes. Yeah. So, anyway, but thank you very much, Jeremy. Yes. Good luck to your mom and I hope you get a really Sure. Okay. All right. Uh, last item on the agenda is German. We are a jerk. He really did it this time. It was really scary. Yes. Thank you.