Council - Regular Meeting

Okay, it's six o'clock. We're got to get started. Normally, I go with the visitors first. You were the first one here. Uhhuh. Your business. Um, you're just curious over this water meter charge. Question on that. Okay. This is for the uh maintenance fee. Yeah. Okay.

You have that with you, Taylor? Well, so we'll actually have a public hearing on that at the next meeting um in May. Um, so that's kind of when it's opened up to the public to give any comment. Um, you know, and ask any questions of the council members at that on the maintenance fee? On the water maintenance. Okay. Yeah. So, you don't want any questions on that? No. Go ahead and go ahead.

Um, here as to Okay. Is Holland and the rural areas two separate accounts then that we're getting char you know the dollar added ours the dollar the reason why the maintenance fee is was introduced is because of locating lines and the expense of Kenny Forks pump station is all to feed Stindle and rule Holland does not use that there's a rule book a Stendle book and a Holland Now, the water rates are all the same. Yes, this is a maintenance fee to upkeep the lines.

This this goes into an account. Goes to a special account for maintenance only on the Stendle lines. Okay. That's what I want to know. Yeah. No, it's just for Stendle and rule lines. That's what it's going into the fund for, not for Holland, for the Stendle and Rule lines because there's eight miles of that plus in the Kenny Forks. We're going to have to do a lot of maintenance and upkeep on it, which is several thousands of dollars. And we don't I mean it's that doesn't pump to Holland. That pumps strictly rule and spend. I I understand price things going up. That's what I want to clear up.

Yeah, it No, it will be spent and the fund is specifically to your account standle and rule and that will only be used for that maintenance of the lines, upkeep, the water tire, whatever. which is we're spending another $11,000 on the water char this the standalone water tower loan not the Holland one just for maintenance and upkeep. It's got some ladders loose. It's got needs to be powerwashed. It's got a couple hatches that need to be done a couple latches. So that's what that will be used for just that. Not for Holland. I mean I understand the cost of things going to I totally do. Yeah. But I just wondered why it was fallen separate. Yeah.

Because I was not aware of this. Yeah. And that's what it is. It's separate. We introduced it in January, I believe, at the meeting, open meeting that this is something that we had been we had been considering for a long time, but with the upkeep and maintenance getting more and more and more, we're just going to have to. And it also the locating the lines takes so much longer out there because so many of them were based on well the red barn was there and it's 100 feet from that and then you I understand that I get it.

No, it will only be used for standalone rules. that also you should look at in that is start charging these companies that once you come out and locate these lions instead of you know the water department eating that bill because what the fiber companies had them coming out there doing that was ridiculous. Oh I agree and then they bored right through the lines anyway. Yeah. Yeah. I mean that's that's something needs to be my opinion need look at they need to eat that cost and not well that comes through holy moly that comes

it doesn't come through like PSCI or any of that it comes through holy moly we we pay a fee to holy moly every time locate is called in and that's where that goes but the problem is they don't care how long it takes you to locate a line

I mean they need to be the ones that's wanting to locate done is the ones that need to be paying The problem with that is if you've got a water line that's 600 ft off the meter, you would have to pay for extra time for two guys to locate it and that would be a problem. You know what what I'm saying? If if we did it for the person calling in locates like if you're going to put it a barn or something up or you're going to dig, you have to call in locates that then you would have to pay for that if we did some and we can't do that anyway. Legally, we can't do that. What I'm saying is these companies, let's call on these locates. Like I mean they'll have three fiber optic companies in what a year and a half. Oh yeah. Six months. Yeah.

Yeah. One and locate. You have to come out each time and do it. I know. Well, that fiber company should be the one paying for your Well, I agree. That would be nice if we could make them do it. Not, you know, not the water company, not the people paying for it. Well, I agree with what you're saying. That'd be great. be completely honest, I tried to run them all out of town completely. I didn't want to see that and I got the job done somewhat.

Yeah. And and if we could legally do that, that'd be great because instead of hooking to the meter here and going from meter to meter and the lines, you know, you can find them real easy here. We don't know where they're at because they were put in for so long ago. And yeah, that's if we could charge for two guys locating for three days, that'd be great. I mean the fiber companies can do it because they wasted many many many dollars. Oh yeah, I know. I don't think you know the water department should be eaten. I agree. I agree. It cost us all the time for any kind of locate like that.

But this is not for that basically. This is mainly the maintenance of the lines. I like I said, I understand, but I'm just saying that's something that somebody got time we need to look into and see if there's a some way to go about making them pay for it because I mean it would be work work great, but I don't think we're allowed to. I'm not sure. Well, I'll gladly do some asking and questioning and Well, that would be fine. And then come back and let us know. That'd be great. Like I said, Taylor's our lawyer. I don't know if you don't Taylor O'Brien. She's our lawyer. And if you don't know, I'm

happy to look into it. Yeah. See if that's an option because I I frankly just don't know. Okay. Did we answer your questions? Yeah. Okay. Uh Paul Baker's owner of Booms Cafe. I sent you guys a registered letter about a year ago. Well, I'm here now to uh get it on the minutes that uh the the truck route ain't working around my building there that the overhang on it. They've hit both corners on it going around it. So, I'm looking to get to those yellow posts like you have on

Oh, like there. Yeah. Oh, yeah. On on both, you know, both corners. Oh, I agree. do that because when they go around it that they're looking at the curve being or they looking at the Yeah. They would have to be on your property entirely. The post um that that'd be fine. Yeah. As far as my deed says, all I own is the the building itself. I don't own any of the land. Any of the land? Let me talk to the We can talk to the dairy. And I know they're they don't listen. I mean, I know that. Yeah. I talked to the dairy. If they want to keep it a truck wrap, then they should probably be responsible. Put them up.

Yeah. I've been over there once before complaining that somebody hit hit it and you know, did they pay fair pay for it fixing it? Uh, no. I think you probably remembered it knocked down once before. Yeah, I knew that. And a lot of it was, you know, old wood and stuff like that, but they they still keep slamming into it. And then I had that the street drainage ain't working right over over here on for four for street that if you remember uh Jerry and Rita's house,

it goes from there and then it runs right across the street into my building. Okay. And it's it's going under underneath the sidewalk and coming into the crawl space. Now, it seems that the only easy way to fix that would be to it's got a drain down here on the corner for all the water go in and nothing goes in there. So, you might have to move that up. The drain that's in the road.

The drain that's in the road. moving up to where Jerry's place is where cuz when I first sent that letter in uh you guys started grading the street now I thought you guys were going to grade repaved it and stuff but I thought you going to grade it out to to where it was they're going to come across the street like that and you can tell the sidewalk is sunk by your back the back side or what would be that side the north side

across and hits the curb And then the the sidewalk has sunk down because of all the water going underneath it. Then there's trip spaces there. I don't think the whole sidewalk needs to be replaced and stuff just mud jacked up. But there's like a 4 inch gap between there. When someone walks down the sidewalk, they could uh you know trip over that. Are you talking on the south side or you talking on Well, kind of both sides. There's one on one side. The sidewalks look pretty good compared to all around some of the other ones. Yeah. Yeah,

you're right about that. But as far as the main thing about getting the the trucks from slamming into my building. Okay. Um Well, we have to keep that as a truck route. Yeah. Yeah. I don't have you kind of plan on shutting the truck around down. Okay. Just if there's something we can do to prevent bringing it up and it's getting on the minutes and that I could probably hold you guys responsible for it if somebody hits it since I'm complaining about it. Probably the dairy would have to pay for it because it's their trucks. Yeah. The dairy if they want to keep the truck open. Yeah.

Yeah. Okay. which I'm sure they probably would. Okay. All I can promise you is that we'll look into it. And same way with the drainage and then I don't know, you can just put put couple temporary uh traffic cones on each side for now. Yeah. To keep them away from the building. Yeah. Because they'll they'll see those then try to swing around. Right. Right. But a lot of times they do come up on the curve quite a bit. I know sometimes they cut it pretty close. That's for sure. Okay. Yeah.

All I can promise is that we'll look into it and maybe check back and we can you want us to send you a letter of anything that we thought about or suggestions. Okay. We can do that. I guess that's about all I have. Okay. Well, thank you. Do you What's your address? Or did you put it on here? Uh, no I didn't. Would you mind to put your address on here so if we have any responses we can send them to you? I don't know why I thought that water meter I mean that maintenance fee was tonight. Well, it should have been but I didn't.

Well, I know you told me that but I guess I was thinking water rates not water maintenance. water rates. Yeah, Lyn said water rate increase. That's why I was thinking, well, we're not doing a water rate increase tonight yet. Yeah, none of us. Okay. Erin, did you have something?

Yes. So, we are um hoping to build a whole barn shed and uh we're going to house like workshops stuff. Thank you, sir. Appreciate that. We're going to make natural products and soaps and stuff in there for our family. So, we um learned the hard way that the water mane Yeah. goes right on our property and it's about I'd say maybe four inches into the edge of the left side edge of our shed and we we were told that you need to be 10 feet on either side.

Well, I we have an ordinance coming up that's eight feet on each side of the main utility the center. Okay. So, eight feet on either side. So the edge since it's only give or take 3 to 4 in in my head it's kind of clear you know other than those four inches where it overcames it's clear the rest of the Well the problem is when you're over the top of a utility if something happens or breaks they have the right to go just correct

go right through it. So if we are willing if we understand that because how the water main does that feed it feeds from the lake and then does it just that doesn't feed from it feeds from your backyard and it runs due south like I have it marked up there and that feeds well I mean it all feeds to town but it it does feed straight up uh east Mary and pretty much straight up to the water tower. So, that's a pretty big swath. It's a pretty big

Yeah. Our ordinance is that from the center of utility is what we're going to read tonight is uh you have to be eight feet on each side of the center. I that's I read I thought it was 10, but it's eight feet from the center of the utility line off of it. Right. So, I was wondering if Figuratively speaking, if if this is the water line and here's the edge of the shed, could it's over the water line. Could could a excavator get in through that area and like dig?

They could, but the problem is is when you call Holy Moly, they'll tell you where the locate is and they'll put the flags where you're supposed to supposed to dig out, which is a requirement to call Holy Moly before you dig a hole. And then you'll they'll get all your locates. If you didn't call Holy Muller beforehand, right? Well, that's the problem, right? Then you would have there was any since you can access it from the one side all except for the 4 in even though the other side would be covered. Um we didn't know how much space if they could kind of dig at an angle. Well, if the main break was right there under your shed, it'd have to go anyway. Right. Right. So, and we're trying to since it's 36 ft.

Have you already built it? No, we just have posts in that we have to post move the post. Yes. And that's the flattest area of our whole property. So, we're like So, if you would move it 8 feet, then it goes onto our neighbor's property. Can you move it up off the property? Eight feet. I believe that line is still It's I mean, you have to be eight feet from the water line on either side no matter what. We were just Yes. We were trying to see if there was any If you're closer than so many feet from your You can't be on your the neighbor's property,

right? Uh eight feet from the neighbor's property and 25 ft front and back. Yeah. Side side side to side is 8 feet. Yes. Front and back is 25. Correct. Yes. So, um that was the flattest area in our land. So, we were trying to make it a little I really hate to tell you this, but now you you'll probably have to move. We knew that was a strong chance, but I thought I tell my it never hurts to ask to ask. So, I thought I'd live by that rule, but um um and especially since you have got the building up, thank goodness, you just have to move the books.

And we were we were kind of thinking we're like 36 feet isn't that long in the, you know, given the length of it. So, the chances are slim, but we we realize yes, there's still chance and crazier things have happened. So I told I told that my kids I would come ask and told them they should always do ask first. So yeah I'm sorry. I mean how do you guys feel? I mean it is what it is. I think the ordinance has to be followed. So if you move for your own sake so it's the back two posts that are actually going to have to be moved or which one? the whole left hand 36 feet on the left hand side, but then that's just a smidge over the waterline, but then the entire right hand side is

Yeah. 8 ft over it is over that whole edge. But I thought if one side was for the most part clear because we could shift the building those four inches and then you would have complete clear access on the left, but it would be right up against the building, right? Just not on the right hand side. Yes. And that's the that's the only plate you that's the only flat area that you have that you want to build in. Yes. So you'd have to if you move it you'd have to move some dirt to make it flat is what you're also saying. Yeah. Get some excavators in and uh we're we're on seventh street. So the lake was in our backyard. I went up and looked at it from your property with my binocular. That's who it was. I wonder it was that guy.

It was small town. It was Trent. Well, I just feel we have to stay Yeah, we're we have to stay 8 feet from the water line. Unfortunately, that's going to have to happen because a service line we could live with, but this is a water man. Yeah. So, and when it breaks, it doesn't just go on one side or the other. It underneath everything. So now, how does that work for the rest of our property? If if it were to bust or does that would you guys be liable for the property area or anything damage because not the buildings and stuff? No,

I'm sorry. What? Not the buildings and stuff, right? But the house because the house is probably But it's already there. Okay. It's pre-existing. Yeah. pre-existing. So that Yeah. Okay. Yeah. And I'm sure when they put the water lines and stuff in, they called Holy Moly before they died. Or I would think so. No, maybe not. That's pretty old. That old house was 74. I'm not Yeah, they probably did. They probably, but it's already pre-existing, so we can't make you move your house, you know. Whatever. And now just now that it's bringing up other ideas. So, our service line, our water service line runs under our, as I'm told, I think Scott could clarify and my husband, but I believe it runs under our garage, under our driveway.

Yep. Under our easement that we share with a neighbor, our gravel lane, and then it goes alongside our neighbors property down. I was told it goes under the garage in front of our house. I have no idea. I think that's right. Yeah. Now that that is after the meter. So that's that's your responsibility. So the town is all responsible to the meter, right? But how were they able to build over our meter if then we're going to be responsible if if something were to Well, I mean the ordinance Well, if your line bursts underneath your house, anything that's from the meter to your house is your responsibility, not ours.

Oh, but pass the meter. Yeah. If it's from the meter to our main, that's different. But if it's from the meter to your house, that's all your respons because I think this is from the meter to the main, it goes under their garage. No, no. It's probably the service line that goes the service after the meter, right? So if that were to burst, we're liable even though they built on top of our service line. Is it built on top of service line? I don't know. That I don't know because I don't know how the service run. Yeah. I hope it doesn't happen. We'll have to worry about it. Yeah. Maybe in a 100 years. Maybe our kids will deal with it. But yeah. Yeah. That I can't answer.

And it'll cost probably cost more than our house was. Yeah. Probably right now. Now it'll cost more than what our house was worth to repair it. So, okay. That was okay. Just always call Holy Moly. Even if you're going to dig a post hole. Okay. Yes. We learn our Well, my husband used to work for 811 and he thought he had located the lines previously and he thought we were clear. Turns out four years does a number on the memory. So, yeah, he wasn't so accurate after all. Okay. No, no, no. That's it. Okay. Thank you. And you don't have to sit through the rest meeting if you don't want to, but you're welcome to.

Yeah. more than happy to. You're more than happy to um have everybody read the minutes. Thank you. Thank you. We'll give you any kind of response we get. Is that okay? Yeah. Thank you. Unless you want to hear a screaming day halfway. Heard that many times. Did she just call me a screaming? That's what we figured. I know. Not you that keeping Thank you.

Does anybody have any questions or change? I don't have any. I'll make a motion to second that. All in favor? I If I don't sign these right now, I'll forget. I know that's hard to believe.

Where's my son? It's right here in my hand. I haven't looked over the budget. I notice we still have our large minuses on the general other services and charges right here.

Yeah, that's probably the um common one. Okay. That'll be reimbursed most of it. Okay. So, it'll be transferred over. Mhm. Okay. And where is it housed right now? Okay. Where is the money housed right now? But it comes back and it's transferred from sewer, we put it in the general reimbursements, right? That's the only option. Yeah. I know. I wish we had one that we could set up something that when they paid out, thank goodness, April 30th is supposed to be their last claim.

Now, whether we'll be on time or not, I don't know, but so far we're running on time. So, hopefully that'll be the end of the SS4 thing, at least the study. Um, and Lisa had told me that I can do a budget adjustment so that it doesn't affect that account, right, throughout the rest of the year.

That's good. It would be nice. Um I did go through um for uh roads and streets we have on on uh MVH there's 50,000 it says um LRS there's 30 and then another 50 in the lit sold we're running right about at the 130 mark you know unless there's something else we can But right now, I think with the electric bills running the way they are, we got to be really careful. So, everybody looked at the budget. You have any other questions on it?

No. I'll make a motion we accept the budget as presented. I'll second that. All in favor? And the vouchers over the vouchers. Make a motion to accept the vouchers. Huh? I make a motion to accept the vouchers. I'll second. All in favor? I

I Okay. The TX paid off the stand outstanding balance. Um, train has been turning in all the ones that were not paid and did not pay to the tracks, which is a tax refund. $9941 was recouped. It's pretty big. And I was told we do not have a main frame. Okay, whatever. I'm just talking about the main computer component is we're having some glitches on it. It's not really running the way it's supposed to, right? I mean, you're the one that works on it's having two glitches and it's too full slow. Yeah.

So, we may need to look at updating that. Um, we'll need to find out how much Keystone needs in in memory and that kind of thing. John thought we could get something from about 750 to a,000, maybe a little more than that. Something similar to what we have now. Excuse me about that. And we could take that out of furniture and fixtures for the office. That's $1,000. And if it ran over, we could do have money in other capital outlays we could use. But first, you want to find out what we need. And

that'd be nice for us to uh know what the minimums are because I don't since the last time we looked at Keystone and they gave us the minimums. I I don't even remember what the requirements were. the processing speed, the RAM, the uh hard drive storage. I just don't I don't remember. I can pull it all up tomorrow. Okay. Well, what we need to do then is tonight, I do believe, is we have the money in furniture fixtures and capital outlays. We need to vote to go ahead and within certain parameters. Just give me a second here. He's looking it up. Okay. Kind of get an idea. I'll get an average.

Want to go ahead with go ahead and then I'll Okay. about to be able to tell you. You have a packet in there about this John Mati talking about a cell phone cell to cell cell tower. Um kind of looks like from what Katrina had pulled up is the parking lot behind the daycare is about where they're looking at it. But John had said that we need to um um check with

part 77 of the FAA requirement CFR states that if a tower is 100 or 200 feet uh tall or larger um and that if it's within a the airport area that it's kind of not defined um that you have to uh request permission from the FAA uh for placement Um, I would recommend that whoever's decided to do this tower

to reach out to Travis at the airport um because he also has um the airport authority also has zoning um some type of zoning right uh when it comes to certain amount of area around the airport. So that would just I would send that to Travis uh let them talk to them about that and we need to stay stay away from this. Well, I think just email them back tomorrow and tell them that they need to check with Travis at the airport because we don't have zoning or permits in this area. And he's basically asking if the town hall has it, which we don't. No. And like I say, that's part 770 if the CFR.

So, if you'll just send him an email back to tell him he needs to check with him. We do not have zoning on it or permits, but he needs to check with him. Travis. Yeah, Travis. Travis is the one to at the airport. Are you ready? No. No.

Well, how fast are you here? Okay, we'll go to the town dump location. Uh John gave us a update on He looked at it. I looked at it. They're currently paying $600 a year to um hunters or they were. Now they're paying it to Jed Collet to lease that area. We thought that $300 a year would be acceptable for us and say, you know, we're willing to put it out there. They'll have to put all the new stuff up and make the road wider. This is the amendment to lease the if you want to write something similar to that. Uh I did not ask Donnie if you wanted to go like with a 10-year lease, but I'd like to be something that's pretty permanent for us.

The current lease that we have. Yeah. We don't I don't think we want to have a one year or yeartoyear lease. I think we need at least a 10 year something like that something permanent. So if you're putting there like a 10year lease at $300 per year paid to the town of Holland and it would have to go like in the wastewater I mean the trash fund or whatever. You think the dairy lease goes to the wastewater fund? Okay. So it could go to the wastewater fund since it's going to be out there. I would think so. Yeah, sounds good. That sounds good to me. Yeah, I like the 300 figure, too. That's

okay. So, I like I make a motion we accept this down here. She gets the contract written up that we have a 10-year lease, $300 here. I second that one. All in favor?

And you might make note that it goes to wastewater fund. Okay. Uh the town cleanup, uh we did change the amount on it. Uh it's May 16th from 8 to 3, May 17th from 12 to 4 out at the lagoons. Uh it's $20 a truckload, $30 a trailer boat that day. We'll have to make sure. I don't think they'll have the dumpsters moved out there by then because they have to put up a fence and all that. And right now, he's renting it monthto month. So, if it is there, they'll have to close it, but I don't think it'll be out there by then. I just wanted to mention that just in case anybody was wondering when the dates were.

It is posted at the post office in the region and out here. Out here. Yeah. And it's on Facebook. So, leave some reminders too on certain doors. Certain doors. Yeah, that would be good. Just water tower update. Um I did call this Mike Hedon and he is with the Midwest Maintenance and coating. He's going to do all the stuff besides the dry interior cleanout. He's going to go ahead and he's already started like a single and he's doing some of the stuff. The only thing they don't have to do is wash two on the very top and

and he's going to send us

Yeah. send us an itemized statement as they get done and hold off on charging us for the entire cleanout until we do that. So about 23,000 all together. So I just want to give you an update on that. And I will also while I'm doing that water projects, you know, we borrowed 185 for that to do the water projects plus we did some extra work off to the side that was around 13,000 that we took out of the regular water. Our water projects about died when I saw this. The water projects totaled 183,214.

Oh. So, we were like almost $1,800 under what we guessed it would be. Yeah, that's good. That's pretty good.

The standard water tar is going to be 11,150 and the Holland water tower is 16,320. So, that's pretty good. I think we did good on that. Um, we also the IDM letter I've already sent that over to that we are on a sewer ban now. A total sewer ban. We're not on an early warning. We're on a total sewer band now. Um, I did send it to Eric Parsley and he was talking to Kumers about it to also see what kind of choices we had on anything. But they're going to give him the official report, but I did actually call them. So,

nothing we can do until all that's No, we can't, you know, and we don't have the kind of money it's going to take anyway, but even if we did, it would be nice. But right now, we don't. And also our meter deposit money. Um, we actually have in excess of 10,000 64377 in the meter deposits, which state board council lady said we can transfer over to our water. So that's an extra money that'll come out of meter deposits that those are unclaimed. Those are the unclaimed unclaimed ones. No, it's just extra extra money. It's from the very beginning when we were going through the conversion,

right? Um and it's in the key fund program that we're over. Okay. Key utility billing, all of that is good. I double checked all of that. So all of that's good. We just have to match up now. Yeah. Yeah. Okay. And that was 50,325 is what we are aiming for. And we had in there 60,96877. So we can transfer this over to the water department, which will more than pay for it'll help pay for the water towers and also Scott needs some some fittings and stuff. Fittings and all that kind of stuff. So that's good news. That's good.

That's good news. Anytime we got extra money is good news. Uh ordinance changes. It's up to you.

Okay. So, we have um a lot less than what it looks like. Most of this is just from the SS4A proposed ordinance changes. So, the first four of the five that we have there are just from SS4A. Um the first one is just increasing the penalty um related to um violations of our streets and sidewalks ordinance. We had that at $5. So that has been increased from $5 to $50. I only parsed that one out um from the changes because this ordinance will need to be advertised before it takes effect. So I didn't want to advertise a six-page ordinance versus a two-page ordinance. So, um, that one, um, the only change that's on there is just the change of that $5 fee to a $50 fee.

What do you want to nor um number that one? Ray, can you help me out on that? We had seven for sure. I don't know if we have more. I thought we had you said.

Yeah. The next one would be eight. Oh, eight. Okay. So, you'll just have to advertise this. Yeah. So, I mean the ordinance revisions have already been introduced. So, we can adopt tonight if you'd like to and then I can advertise and then it will take effect after it's been advertised. I would be fine with wavering that wait time. Everybody agree with that? I'll make a motion. I'll second. All in favor? All right. Okay. And then the next one. Would you take a copy of this and stay for it? So Ray has it.

Yes. And make two copies. One for Ray and one for Taylor. Okay.

I'm not going to go through these um in depth. There really are just a lot of, you know, formatting changes that Commonwealth recommended. Um, you know, just making the ordinance more comprehensive based on Indiana law. Um, and PROWAG minimum guidelines. Um, so the all of these revisions have already been reviewed by the council members. This is just putting it into an ordinance form so that it can be signed and adopted at a meeting. Um, so these are just the revisions that were recommended by Commonwealth that you all have already approved at a previous meeting. So we sidewalks or do we use a regular do we use 09?

That would be 09. Okay. I make a motion that we accept this so we can get on with the SS. Yes. Second. Hi. And next one is amending 7.05 relating to storm water projects. Again, there's just a lot of um you know general I feel there gives you effect

the driveway widths, driveway spacing and driveway configurations and grades. All three of those provisions were recommended that we add to our ordinance. um just laying out maximum driveway widths um you know construction construction of driveways at least 25 ft from corners um adding in sight distance requirements those kinds of things. So again that's all been reviewed by the council and you want to sign that one. Is everybody okay with the ordinance amending the chapter for penalties and violations related to streets and sidewalks?

That would be 10. That would be 10. Ray, I'll have to sign those, too. I think Oh, we're not done with you, Dad. We got lots of them. All right. Copy. That one needs to be copied, be stapled. Two copies. GoP go.

Okay. And then last one um of the Commonwealth suggestions is amending chapter 7.20 um regarding excavation policies. There's really not any substantive changes on this. It's really just was correcting typos and adding in um you know, words here and there. The main uh revision that was suggested is on in section five that applies to our application for an excavation permit. That sidewalk and driveway entrance option was just added by Commonwealth um under the reason for excavation. So that's the main substantive change and it shows the application for excavation permits.

Yes. Yeah. Just added that sidewalk drive entrance to the application. Everybody okay with that? Yep. Make a motion we accept it as written. Second. All in favor?

I just be sure you staple them. So we got them right there, Trent. You're doing a great job. Okay. And then the last ordinance that I have that's actually new subject matter tonight is regarding um establishment of a municipal waterline utility spread. We kind of talked about that earlier in the meeting today. Um but this would establish a waterline utility spread of 8 feet on either side of the center line of any municipal water main. Um creating a total protected corridor utility spread of 16 ft in width. um unless there's a greater width that's required or recorded by the town. Um so it will apply to all um existing and future owned town owned water manes. Um but obviously wouldn't apply to anything that already has a structure placed over it. Um but this uh the restrictions that would apply to would be that no permanent structures would be constructed or placed within the utility spread. Grading, excavation, filling, or obstruction would occur without prior approval of the town or its water superintendent and property owners shall maintain the utility strength free from obstruction so as to allow the town to access the water line. Um, I also amended 10.04.160. That's our right of entry for inspection provision. before it was kind of just referencing um you know that uh it was really just referencing cross connections um I just kind of made it more comprehensive to say that um you know upon presentation of credentials of the water superintendent um or his representative they'll have the right to request entry at a reasonable time to enter upon the water utility spread for purposes of inspection maintenance repair maintenance or oper replacement

or operation of the utility system on request the owner um of any property serviced by the system will allow entry upon the utility spread and shall furnace to the inspector any pertinent information regarding the piping system or systems on the property. The refusal of of um of unobstructed access or refusal of requested pertinent information shall be deemed evidence of a cross connection where applicable or otherwise a violation of this ordinance generally. So before it just referenced evidence of a cross connection. So, this um if someone refuses to provide uh access to the water line um it'll just be a violation of the ordinance in general. I mean, I think it clears everything up.

Yeah. So, I make a motion we accept didn't also second. All in favor? Just keep them coming. Oh, that's 11, right? Yes, that will be 11. This copy already. Okay. This one needs copy here, right? I need to sign up. We'll see if you get all of them back. If you don't, let us know. Okay. Before you leave. Before you leave.

Uh, there was one I was going to ask you. Oh, the violation um of obstructing access to the meter. Yeah.

So that's just within the amendments for chapter 10. That same Yeah. I have that letter. Yeah. Letter that read. Yeah,

it just lets them know that they have car parked on it. Kenny shouldn't have to call on to read the meter. They've been asked several times. So, we're going to send this to you're short enough you can walk underneath it, right? You get a little older. So we don't have to adopt anything. You're just sending the letter. So I've got the letter. Trent wants to deliver it. Okay. I think that would be and then he can sign as the issuer of the notice. When he gets down with his secretarial duties, we'll have to do that. That's for you.

You Yeah, you need to that. Whoa, whoa, whoa. You don't need a copy of it unless you want to keep a copy for yourself. That is the access to the meter. And when you give it to them, hand deliver to reads, then you sign that you're the issuer. Make you a copy. So you make them sign your copy and you sign it too. So everybody knows. Yeah. Is he the only one? Yep. So far, we got all of them. 12. No, I think we just had 11, right? I think we might have 12 now that I'm looking.

I don't have a I've just got the last excavation one. I put 11 on

I got 12 on the last one. And that was on what the excavation policy? 11 at the excavation. Yeah. What's the last one? The 12. Last one was the u the water the waterline utility spread. Oh, the utility spread. Okay, that was 12. That's why I got that was 12. I'm missing. She's missing 10. You got 11 now, right? So now we just have to sign the utility spread. We already approved it. So it should be 12, right? the utilities for 12. Yes, that's what I have. Okay. You have a copy of it signed.

What about that?

Oh my gosh, I'm worn out. I don't know about the right. Think we bounced back to the main frame? Yes. Now, finally. So, just quickly looking at some of the computers that are uh at Best Buy, uh the low end is 600, the highend is 12, and that just depends on what what the minimum requirements are. And that's what I would like to see what the minimum requirements are, right? So, 6 to 12 is where we're

and that's we're at the same style tower. So, I think we might as well just okay the back to go ahead and look for it because we have the money in and it will be taken out of the fixtures. If you're all okay with that, I'll make a motion we go ahead and get what we need in the way of the main whatever it's called and the utility computer and then that will come out of fixtures budget if it runs over it can come out of capital outlet. Okay. So, we'll find out tomorrow and then but if we okay it tonight then you can go ahead and order it. Yeah. Okay. Well, yeah.

So, I make a motion that we do that we go ahead with it and it will be paid out of the fix furniture and fixtures which is $1,000. If it runs over, it can come out of capital out. Okay. I second that motion. All in favor? I unless the fire department wants to give that big gaming computer they have over there that's donated to us. Yeah. That big gaming computer that you guys got over there. Yeah.

Okay. Well, now we're down to paving. Thank God. Okay. Uh John has some suggestions here. Um,

do you have yours? I looked at several of them. I don't know if Tom, you looked at them. Yeah, I've been around too. Yeah. Does anybody have any suggestions on priorities since we know it's only going to be 130,000 that we're spending, which we all know how far that goes. We get that means we get about three blocks. Well, we kind of pushed off Second Avenue last year. we did

to to uh move that to the top of the list this year. Um just depends on how far you want to go with it. I looked at it I looked at it and I thought from Main Street just just a smidgen past Indiana u it's basically where the water project was. Correct. Yeah. I mean there's there's there's another spot that does I guess you could patch it. Yeah. Lower area. The lower area down below. Yeah. Yeah. going back. Okay. So, that would be our first priority to get a quote on.

The only one that I would add to and it it does need to be fixed. It's on Third Street. So, it be the intersection of Third in Ohio. That would be on the northeast corner. It's It's where I'm guessing it would be a trash truck turns. Oh, yeah. I saw that. It's really bad. Yeah. But that's patch. Okay. Yeah. But second avenue from Maine to Indiana would be a full mill and pay. Yeah.

Now where we did the water lines and stuff that will be filled as soon as the asphalt companies are up. So where those cuts are like here on Fourth Street, that will be covered under that. It's part of the project. So that's part of the project. Yeah, that's part of the project. Yeah, they just asphalt companies just aren't open yet because they they that's their responsibility to do that in their bid. Okay. And that on down Second Street, that would also be part of the bid. Second Avenue where it's there's just so very little that that is open where we had to cut.

Yeah. Where we had to cut. Yeah. Like the sidewall. I mean the driveways and that kind of stuff is all part of that. Right. Right. So that that goes on down past Indiana Street. Couple of them. Well, would we want to worry about that right now or do we want just No, we don't. That's what I'm saying. Why I'm saying that it's going to be done. Okay. When So we're not repaving like for street here. I think I misunderstood what you were saying. Yeah. Sorry. You know where the cuts are and the vows and stuff. That's part of the project. Okay.

The only one I looked at I thought Sixth Street was looking pretty rough. Sixth Street. Yeah. From Maine. I'm sure to the to like Walt Ferber is in there. That's looking pretty rough. Seventh Street. Seventh Street. I've got that on Seventh Street. Yeah. From the from the corner of Lint down to Maine. That is pretty rough. Yeah, it's pretty rough in that area. Yeah.

So, we probably already have $130,000 covered, but what would be another choice? Um, man, I think Six Street from West Mary to Iowa. Yeah, I thought it looked bad, too.

Where's that now? From where? That's why Kenny Norris is coming down there. That's pretty roughed up. No, that's seventh. That's I mean the other house. The little house. Yeah. Carol's house coming down. Yeah. That's great. Yeah.

Yeah. You're coming past that little basement house like Yeah. Yeah. That's Yeah. Yeah. Yeah. Yeah. I couldn't think of their name to save my butt, but I know who I'm talking about. Now that between there and your property, that's pretty rough there. No, that's just Fifth Street. That's Fifth Street. Next one down. Next one down. I get so confused when I look at streets. When they say Indiana and Ohio, I have to think. Okay. Indiana, Ohio.

First, we'll probably just anything else you wanted to look at. That'll probably be our if we do six from Mary to Iowa and then Second Avenue from Maine to Indiana, that'll probably be all our money. And then a couple patches. because we spent right at that last year and we did just the two blocks at Iowa and then the main patches in town. Okay. I'm going to call the one in Newberg and also Corey and Rudolph. All of them.

What's the one in Newberg's name? Do you know? I can't I can't remember the name. Okay, I'll just put down Newberg. Yeah. Okay, that'll probably hit most of them. If we have any money left, we can revisit guys have anything else on that? So, if you want to go ahead and transfer that 10,000, go ahead and transfer that 10,000. Do you have any other tell do you have any?

No, I don't. I looked at these two when you cast all that second. You're right. We talked about that last year was really bad. How big a patch were you down there on that? 10 20 ft. Yeah. I don't know why it's Do you have some kind of estimate on the things that you want to replace water stuff pipes? No, I do.

There is enough. There is some money in there. So, if you get it kind of gathered up, how much do you want to spend? What' you say? He's got to do some replacement. 6 inch line some valve. Oh, I'll just get Okay. If you got replenish, you got to replenish. Yeah. What' you say? Oh, 20,000. Yeah. Go ahead. Go ahead and shock us. Yeah, you have been able to spend quite a bit and the last

will spend the last project on our water project was done humpsters and it actually was about $1,600 under this under there. So that was good. We took we didn't put it out.

Yeah. Okay. Miss Lace, do you have any room? Yes, the um auditors, state board of accounts said they may wrap up this week yet or the first part of next week and they're looking at setting up an exit conference the week of April 27th. And you all council members are all invited. Don't have to be here, but at least one of you do. So is there a preference on what day what time? April when? April 27th that week.

Your suitcase. I That 27th doesn't work for me, but the rest of the week would be fine. Not Monday. Yeah, not Monday. 27th won't work for me. I'd be flying back from Hawaii. So, Oh, well, boohoo. I hope you don't get trapped over there. Me, too. I really don't want to trapped about 12 hours of flying. Maybe they'll volcano something in. So any of that whatever's good for the rest of you. If I like say it's not mandatory, but I know I'm available. We might be in there, but what time is it? Did they do that or you have a time?

Anytime. Um I would prefer maybe 4 o'clock in the afternoon. So what date are you thinking though, R? I mean I'm okay with any day other than the 27th. Yeah. Any day but Monday. So, yeah, I'm thinking too I think we're going to be gone Monday and Tuesday at the Cleveland. So, okay. We go with Wednesday. Wednesday. Wednesday 29th. I'll see if that sits okay with them.

You don't have to wait for me if you'd have to do on the 27th. Be fine. I I won't be in town 27. Is it Wednesday, April 29th? Yeah. Okay.

Do you have anything else? You said you want to try for 4:00. Yes. Okay. John, it's your time to shine. Oh. Um, were you going to talk about uh the uh pricing for for the community center? We going to start looking at that or

Yeah. Um I'm kind of waiting to see Thursday. Steve's going to talk to us about he's going to talk to curse teams and stuff. But I I like your pricing for like meetings. $50 to $75, $200 for a shower or bridal shower, whatever. Graduation party, something like that. It's only like four to five hours. Yeah. And weddings 3 to six, isn't that right? Four to six. Um Yeah, it's like four uh four to six. And and the difference would be um like the two to three, three to four, four to six for different would be for residents and then non-resident

residents, right? Um, and it would also for like uh for the damage deposit uh 150 for residents, 250 for um non-residents and that would be uh non-refundable. Yeah, that's a damage deposit. But what are we going to ask for deposit? Oh, for the deposit um what did I say down there? I don't think I have that on here. So, that's up to you guys. We for sure want to fill out and have you do it.

I mean, unless we damage deposit deposit and then there's also a cleaning see what if they don't clean it and that kind of stuff, you know. Well, there's that wouldn't be the damage. The damage is totally separate from security. Yeah. Clean. Yeah. The basic cleaning cleaning fee would be 75 to 150. for large events, it' be one 150 to 300. Um, that would be, you know, that's pretty much on in line of what with everybody else, what what everybody else is doing. And that's I based that off of what I found on the internet, the internet, somebody likes to say, and I'll have our secretary make several copies of it. So,

so I mean that's a copy of that, too. I have to you guys, but I know I have one, but make three copies of each, please. You want me too, Miss? Four copies. Make four copies, please.

Yes. Um I And our insurance is going to run 150 a month. A year. You know, a month. It's $1,979 a year. Um we already have an umbrella of liability. problem being is something like a window knocks out or whatever we have storms whatever so we did get a coverage on it policy coverage on it and it's 1979 a year so I mean and with the electric rates the way they are right now it's $243 just for the commons as if for electric so you know with the way the electric is and then you're going to have to heat it and it has to stay around 70 65 to 70 during the summertime because otherwise you'll have humidity build up in the walls

and it's going to have to have stay around 55 in the winter to keep it dried out. So I mean everything's going to have to be running all the time. So no matter if it's not rented it's still going to have to be paid for. We are looking at maybe having some tripley things there for donations and some spaghetti fundraisers that kind of thing. bingo maybe, you know, stuff like that because bingo without money, just gifts, you don't need to have a gaming license. But if you're going to give out money, then we'd have to apply for a gaming license. Yeah, we don't want to do that. But anyway, those are a few things that we're looking towards with funds to go into the funds that are set up.

So, are we gonna So, we are going to have a fund a dedicated fund. Yeah, we do have we already set that up. Okay. Okay. For anybody that wants to donate towards it or anytime any money that goes in goes into that fund. Gotcha. Okay. You know, and I don't know if there's going to be any other stuff set up that way, but you know, right now it's a brand new building. Problem is, just like with the events center that, you know, now everything's at its end of its life, the roof, the HVAC, and so we have to start putting money back because it's it's going to be a cost. It's a benefit, but it's also a cost. So, okay. And you had something else you want to read?

Um, well, I did I prepared something, but after I started thinking about it, I was like, I'm just I'm not going to read it because how we in the past have talked about and this is all about the solar and we can invest again. But I will say this that um two things I will say. First thing is Holland residents be careful on 161 and State Road 64. Um especially where the uh entryways to where they're working doing their construction work. Uh we've had a couple instances where people were almost hit um from construction heavy construction equipment entering onto the road. So, I would say um pay attention to your speed. Stay at 45 miles an hour or less. Uh we've already had uh I don't know if everybody knows Randy Bartle and his sprayer was hit by a student from well a person from the area um and they he was popping over hill at high rate of speed and and smashed into them. So that's that was and that's what's going to happen if they have a heavy vehicle that's coming out or something like that because there is some entryways that are on the reverse side of hills. So slow it down.

Um second thing was the um um I'm trying to gather my thoughts on this one here. uh the last commissioner meeting um you know that we are that the group that's talking to AES is about it's about the batteries and the commissioners brought a representative from the Duff uh solar fields to talk to um to answer some some of the questions that we had at that last committee and the problem there is Duff does not have a test. So, we don't understand why they brought a representative from the Duff Solar Project to address that issue. Just a little confusion there or just

because that's strictly solar panels. That's all solar panel stuff is all solar panels. Now here the thing is that with the moratorum that's in effect they they they wanted to do phase two which includes a best and at this point in time they can't do anything because of the moratorium that the county put in county county commissioners put in. So, but the concern here is the group that is talking to the commissioners and and the problem is the the best. Not the solar, but the best, but they brought a person here that has no no, you know, no no doesn't have a dog in the fight.

Yeah. No dog in a fight. So, just some confusion there. Um, and I knew though that they're going to be they're going to probably be the town will probably be receiving a letter uh requesting AES uh for some things like uh flu studies um environmental studies and things like that that they want us to to to see if we can get some information because that will help with evacuation uh evacuation studies and things like that. So there will be something coming to us again for us to uh to review and either sign and agree to to see because I think that would help uh Dubo County EM EMS to uh our EMA to uh come up with their evacuation plan. So isn't that my two-page report?

Taylor, do you have any Taylor told me not to read it? I don't Scott Katrina, you should have a thing and to be approved for a marsh to add an additional water line. She's going to be separated property. She already pays the deposit and everything. Oh, I see it in here now. Thank you.

You're welcome. Ma Sers is an additional water line to separate the pro properties and she also knows there's a meter deposit. So, You're all right, but there's already water there. So, I make a motion that we approve this application. Second. All in favor?

Brian, entertain us. The only thing I got for you guys is to make you all aware. We now own the property over here next fire department store. That's awesome. We closed on that, right? Uh couple of weeks ago, not yet. Um so that's done. Now we can start u our process of trying to find grants and stuff like that. Kind of push that off until we had actual paperwork showing. We you have property,

you have to kind of have that do some grants, wasn't it? Cuz that's what I looked at. Yeah. Makes life a little easier when we have that. So that's that's done. And so now we're working on next kind of Yeah. I think he said he had universal design. I'm doing stuff for But keep in mind, we are on a sewer bed now. So that may be changed to a septic system, not a sewer. Okay. Tap in. Just keep it in mind. Yeah. I mean obviously I mean unless some magical

money drops out drops down in our lap. I mean it's not going to happen tomorrow or it's not probably going to happen in two years. So so yeah that may all change by then. And then if you when you get to the point if you could sit down with us and because you know like we pay the utilities we would probably take over this building. would pay all the utilities and maintenance and that kind of stuff which would fall to you guys if you had your own building. So just so you know Yeah, we're aware.

Okay, that's fine. We're aware um we're working with Universal right now to for our next whether it's our next building committee meeting or somewhere in the middle or thereafter uh get you and the town the town board and the township trustees uh in on that meeting so we can kind of give you guys the lowdown and layout of the building and kind of what our plans are. Yeah, love that. So once I get that info, I'll

Well, yeah. And kind of the contractual stuff with, you know, fees and, you know, since you guys are the volunteer fire department, but you own the building, you know, things will have to be restructured, you know, and you're aware of that. So, I mean, just that would be a good time to kind of sit down and talk about it. Yeah. D will have some of that. Probably won't have all the nuts and bolts. squared on that, but just give you a broad Yeah. of what's what's happening. Yeah. I'm excited. I think it's great. Yep. It's all I got.

Do you guys have you guys started working on our yearly contract with the town? Are we still We talked about that at the last meeting. We just haven't Okay. We just got I know that we're probably overdue for that, aren't we? Uh I think we signed it late last year. Did we sign it later last year? later last year. It's like June or July or something like that. I was thinking July or August. Yeah, it was later in the year. I was thinking that it was earlier than that, but okay, never mind. Apparently,

I have tires issue. Apparently, it's about that time to change tires on that truck. It's the tread's too low to be on police vehicle. So, I can get some estimates. Also, the taker sent me paperwork for gonna have to speak up. They came taser sent me some paperwork. I talk about tasers, but anyway. So, are you meeting people who test it on? No. Well, yeah, there's some volunteers a few of those. I'll do it. I've been tased. I have too. Wonderful. It's a wonderful feeling.

It's better than chemical exposure, I guess. Um, so I'll send you guys some of that paperwork I got from that stuff. It's expired and it's not covered by the company's insurance. So I'll send you all paperwork so you can look at it. And then the tires, I'll get a appraisal. I'll get some paper on that. Okay. I've got a call about the oil change time for oil change on the truck. I'll get some strokes, too. Also, it might be good to check out the brake pads because traffic. Yeah, I can believe you do a lot of traffic on a lot of U-turns.

I know standpoint was on a real tear this morning. They slowed down. A lot of the morning traffic on 161 slowed down. Just when you pull out Yeah. Just the white truck with the with the ham radio antenna on it. Swerve at me. Does anybody else have anything? If not, I want to entertain a motion to gone back. I don't know. We board him to death. Nothing. We take off a little. Yes. I made a motion to adjurnn, but I haven't heard. I'll second that. All in favor? I I I.

Okay. Now, yes, we're done. You can par us down.